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Agenda

Ordinary Council Meeting

15 November 2021

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 

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Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Monday 15 November 2021 commencing at 7pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully

Craig - GM

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Pam Palmer. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda. 

 

Please note that the Public Gallery will be open to a maximum of 30 people in accordance with current NSW Government directives and in the interests of public health.

 

The Public Forum will hear registered speakers from the Public Gallery as well as online using the web platform Zoom. All speakers wishing to participate in the public forum must register by using the online form no later than midnight, on the day prior to the meeting (Sunday, 14 November). Online speakers will receive a Zoom meeting link by email to the provided email address on the day of the meeting. A time limit of three minutes applies to all speakers in the Public Forum. Alternatively, members of the public can still submit their written address via email to service@lanecove.nsw.gov.au. Written addresses are to be received by Council no later than midnight, on the day prior to the meeting. (500 words maximum).

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation. Should you require assistance to participate in the meeting due to a disability; or wish to obtain further information in relation to Council, please contact Council’s Executive Manager – Corporate Services on (02) 9911 3550.

 

 


Ordinary Council 15 November 2021

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 18 OCTOBER 2021

 

Orders Of The Day

 

Officer Reports for Determination

 

2.       Presentation of Audited Annual Financial Statements - Year Ended 30 June 2021........................................................................................................................ 4

 

3.       End of Council Term Report - 2017 to 2021................................................... 92

 

4.       POST COVID-19 Outdoor Dining Activation - Outcomes of Community Consultation.......................................................................................................... 135

 

5.       Update Infrastructure Contribution Reforms.................................... 139

 

6.       Summer Events Program 2020/21.................................................................... 144

 

7.       Greenwich Wharf Upgrade Community Consultation Outcomes.. 149

 

8.       Review of Community Strategic Plan - Lane Cove 2035 and Community Engagement Strategy........................................................................................ 151

 

9.       Lane Cove Council Annual Report 2020-21................................................. 155

 

10.     2021/22 Budget - First Quarter Review......................................................... 375

 

11.     Delivery Program and Operational Plan - 2021/22 First Quarter Review........................................................................................................................ 390

 

12.     Traffic Committee - October 2021................................................................. 392

 

13.     Schedule of Ordinary Council Meetings for 2021 and 2022.............. 436

 

14.     Delegation of Authority During Christmas Recess and Pending the Outcome of Local Government Election Results............................... 438

 

15.     Council Snapshot October 2021.................................................................... 440


 

Ordinary Council Meeting 15 November 2021

Presentation of Audited Annual Financial Statements - Year Ended 30 June 2021

 

 

Subject:          Presentation of Audited Annual Financial Statements - Year Ended 30 June 2021    

Record No:    SU772 - 65160/21

Division:         Corporate Services Division

Author(s):      Sarah Seaman 

 

 

Executive Summary

                                                              

Following completion of the audit, Council’s Annual Financial Statements for the year ended 30 June 2021, together with the Auditors Report, are presented to Council. It is recommended that the report be received and noted.

 

Background

 

Section 418 of the Local Government Act 1993, requires that as soon as practicable after a council receives a copy of the Auditor’s Reports:-

 

a)   It must fix a date for the meeting at which it proposes to present its audited financial reports, together with the auditor’s reports, to the public; and

 

b)   It must give public notice of the date so fixed.

 

The audit of the Annual Financial Statements for the year ended 30 June 2021 has been completed by Council’s Auditors – the Audit Office of NSW and Grant Thornton Australia.

A copy of the Audit Report is included within the Annual Financial Statements.

 

The 2021 draft audited Annual Financial Statements were presented to Council on 18 October for the purposes of lodging them with the Office of Local Government by 31 October 2021. The Annual Financial Statements were lodged with the Office of Local Government on 1 November 2021.

 

Notice was placed on Council’s website on 21 October 2021 of the intention to present the Annual Financial Statements at the 15 November Council meeting. The Annual Financial Statements have been available for inspection on Council’s website since 21 October 2021. Written submissions were invited and at the time of writing this report, no submissions had been received. The audited financial statements, together with the Auditors Reports, are now formally presented to Council.

 

Council’s overall financial result for the for the year was a surplus of $6.46M including capital grants and contributions and $2.28M excluding capital grants and contributions.

 

Council’s Auditor will be in attendance at the meeting to present the Auditor’s Report. A Copy of the Annual Financial Statements, including the Auditors Report, for the year ended 30 June 2021 is attached at AT-1.

 

Conclusion

 

The 2020/21 financial results reflect Council’s ongoing strong financial position established and maintained over several years. Once again Council exceeded industry benchmarks used in the Fit for the Future program, except the debt service cover ratio as Council has no borrowing.

 

 

 

 

 

RECOMMENDATION

 

That Council receive and note the Annual Financial Statements, together with the Auditors Report, for the year ended 30 June 2021.

 

 

 

 

 

 

 

Steven Kludass

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Annual Financial Statements 30 June 2021

86 Pages

 

 

 


ATTACHMENT 1

Annual Financial Statements 30 June 2021

 

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Ordinary Council Meeting 15 November 2021

End of Council Term Report - 2017 to 2021

 

 

Subject:          End of Council Term Report - 2017 to 2021    

Record No:    SU3448 - 36291/21

Division:         Corporate Services Division

Author(s):      Steven Kludass; Carrie Chan 

 

 

Executive Summary

 

Following the introduction of the Integrated Planning and Reporting Framework in 2009, NSW Councils are required to present an End of Term Report to the last Council Meeting at the end of each Council term which details the achievements of that Council during the term and outlines how the community is progressing towards achieving the goals outlined in the Community Strategic Plan. It is recommended that this report be received and noted.

 

Background

 

The Integrated Planning and Reporting (IP&R) reforms in 2009 made it compulsory, among other things, for councils to adopt a long-term Community Strategic Plan (CSP). The 10-year span of the CSP expresses the community’s long-term aspirations for the future. 

 

In 2017-18, Council undertook extensive community consultation to develop the Community Strategic Plan, Lane Cove 2035, which outlines the vision for the Lane Cove community. Following months of extensive community engagement, the Community Strategic Plan, Liveable Lane Cove 2035 was adopted by Council on 18 June 2018, comprising the goals, objectives and strategies for each of the six (6) planning themes:-

·    Our Society;

·    Our Built Environment;

·    Our Natural Environment;

·    Our Culture;

·    Our Economy; and

·    Our Council.

 

Under section 404 of the Act, councils must also develop:-

·    A Delivery Program - which details the principal activities to be undertaken to achieve the objectives established in the Community Strategic Plan, within the resources available under the Resourcing Strategy; and

·    An Operational Plan – which outlines details including the individual projects and activities that will be undertaken each year to achieve the commitments made in the Delivery Program.

 

In 2017, following the ordinary election of councillors, Council prepared a new Delivery Program and Operational Plan which set out the principal activities to be undertaken by Council for a 4 year period from 1 July 2018 to 30 June 2022.  In accordance with the legislation, Council has continued to report quarterly on the progress of these plans to the community. 

 

At the end of each council term, an End of Term report must be prepared that outlines the achievements for the council term implementing the Community Strategic Plan and how the Community is progressing towards achieving the goals outlined in the Community Strategic Plan.

 

Discussion

 

During this Council term (September 2017 to December 2021), including our 125th anniversary year of Lane Cove Council in 2020, Council has delivered an unprecedented number of significant achievements within the 10.5 square kilometres of the Council area, enhancing the liveability, sustainability, vibrancy and look and feel of Lane Cove for the benefit of our residents, businesses and visitors to the area. 

 

Major highlights during the current term include:

 

·   The Canopy, the largest project undertaken by Council to date, at a cost of $80 million, was completed 3 months ahead of schedule in June 2020, and delivered on budget despite the onset of COVID-19. The Canopy has received no less than five Awards during its first year since it opened, including the Planning Institute of Australia’s Urban Design Award for Built Projects – Local and Neighbourhood.

 

·   The Canopy also provided 500 parking spaces resulting in a 150% increase in off-street parking within the village to support our local economy.

 

·   Swimming legend Ian Thorpe AM helped to open Lane Cove’s new $12 million Aquatic Centre in October 2020: a new 50m outdoor pool, 800-seat covered grandstand and Youth Centre with a basketball court and portable skate ramps. The facility has solar panels, new technology heating and filtration system that are more energy and water efficient, resulting in savings of 41% in electricity usage and 61% in water usage.

 

·   Enhanced accessibility to promote an inclusive community. Of note is the new Changing Place now open at The Canopy, with just 136 of these facilities in the nation and the only one in a public space available on the North Shore. This change facility helps to provide for people with complex disabilities in family and community activities. Another inclusive infrastructure is the Adult Change Facility at the new outdoor pool which provides appropriate space for community members with high support needs. This is complemented by the new ramp-access into the water of the new pool. Council also completed 80% of its new bus shelters, providing for wheelchair and vision-impaired users to easily and safely manoeuvre around each bus shelter.

 

·   Successfully obtained funding of $4.75M under the NSW Public Spaces Legacy Program, the largest grant in Lane Cove’s history, for the St Leonards Over-Rail Plaza project to provide 4,750 square metres of open green space in the heart of St Leonards CBD by creating an innovative over-rail plaza for apartment residents, with connections to St Leonards Rail Station, new commercial and retail shopping spaces and forming part of a pedestrian link to the new Crows Nest Metro Station.

 

·   Finalised plans for the St Leonards South Residential Precinct, including amendments to the Local Environmental Plan and Development Control Plan with a new precinct-wide Landscape Master Plan.

 

·   Received the LGNSW Excellence in the Environment Award for the Waste Avoidance Change Behaviour Project for Residential Apartments in 2020/21, for the success of 75% fewer instances of dumping in the vicinity of MUDs (multi-unit dwellings) in the densely populated Lane Cove North and helping to improve street amenity while reducing costs to Council from managing illegal dumping.

 

·   Supported and partnered in regional waste initiatives, the Woodlawn Waste Processing Facility and Northern Sydney Community Recycling Centre, designed to reduce waste land fill.

 

·   Secured more open space for our residents with the opening of four brand new parks in 2020. Completed playground upgrades: Marjory York Playground, Sydney Cowell, Pottery Green, Kimberley Playground, Bill Bryan Playground (Kingsford Smith Oval), Finlayson Street, Playground, Deborah Hutchens Playground (Longueville Park). Opened Blackman Park Dog Park featuring agility equipment and two fenced areas as well as establishing the Turrumburra Fenced Dog Park on the corner of Centennial Avenue and Epping Road.

 

·   Opened Sydney’s first accessible play space under the NSW Government’s Everyone Can Play guidelines, at Lane Cove’s Mindarie Park. Residents of Lane Cove North can now enjoy 6,300 square metres of open space following the completion of Mindarie Park in August 2020 at a cost of $4.6M.

 

·   Launched Council’s first ever Community Panel to collaboratively engage in a deliberative democracy process regarding the future use of green space occupied by the Lane Cove Golf Course.

 

·   Lane Cove became one of the few councils in NSW to commit to short-term energy emission and water use targets. Council currently creates 2% of the LGA’s emissions, and from July 2022 when all of Councils facilities will be powered by renewable energy, Council emissions will total just 0.5%.

 

·   Council adopted its first Climate Resilience Plan. Council made a commitment to develop a Plan to identify local shocks, stresses and risks in response to the changing climate. This plan aims to reduce the vulnerability of social, economic and environmental threats to the Council, our community and our natural environment.

 

·   First in NSW to share our street tree information via an online Tree Plotter tool, which provided community access to view the 13,500 street trees mapped. The data helped secure NSW Government funding to increase the tree canopy coverage in the Longueville area. We have now achieved 40.5% canopy coverage which meets the NSW Government’s North District Planning Priority.

 

·   Received a Highly Commended Award in the Heritage and Culture section of Keep Australia Beautiful Sustainable Cities Award for the Lane Cove Plaza’s 40th anniversary celebrations.

 

·   Established Australia’s first seamless online shopping style public Library ‘Library to Your Door’ in October 2019. This enabled our Lane Cove Library to immediately transition to a delivery service during the COVID-19 lockdown, with the use of the service increasing by 800%.

 

·   In another first, the Get Gig Ready program has helped local musicians to amp-up their skills through free workshops, industry conversations and radio series. Partnered with the City of Ryde, by providing a networking platform, professional development workshops and promotional opportunities, Council has been able to nurture local artists during a challenging period for musicians in the COVID-19 pandemic.

 

·   Opened the Lane Cove Creative Studios with refurbished spaces to create new premises for Centrehouse, now known as Lane Cove Creative Studios. The rooms within the facility are named to reflect local artists whose efforts have influenced the Lane Cove community including the Guy Warren Studio, Elizabeth Rooney Printmaking Studio, and Joy Warren Studio for ceramics, reflecting our commitment to local culture and the arts.

 

·   Council took a leadership role to encourage partnerships between Council, businesses and community by supporting or implementing initiatives such as: Get that Job!; Small Business Breakfasts; Shop Lane Cove; Business Retail Support; Lane Cove Gift Card; and committing to the Building Upgrade Finance program.

 

·   Launched the Lane Cove Gift Card that encouraged and supported the community to shop locally at over 70 participating retail stores, with Council data showing 98% of Lane Cove locals shop locally each week.

 

·   Lane Cove participated in the 2021 Australian Liveability Census Survey and received an overall liveability score of 76 out of 100 which was the equal highest score in the census, equal to Adelaide.

 

·   Implemented electronic and online systems such as the Development Application lodgement through the Planning Portal; and an online events booking and payments system as well as an online booking system for Council facilities.

 

·   Introduced a new Customer Experience Strategy and Customer Journey Mapping to improve the quality of our customer’s experience with Council.

 

A video has been developed highlighting the major achievements during the Council Term.

 

The End of Term Report (2017-2021) is attached as AT-1. The report highlights the major achievements during the Council Term categorised under the six (6) planning themes of Liveable Lane Cove 2035, provides data on the key performance indicators listed in the Community Strategic Plan, and discusses the Council’s performance in assisting with the achievement of goals listed in Liveable Lane Cove 2035.

 

With respect to the publication of the End of Term Report, a Circular issued by the Office of Local Government on 11 June 2021 outlined the following direction:

 

The End-of-term report must be presented to the final meeting of an outgoing council. The provisions in the Regulation relating to “electoral material” do not prevent the end-of-term report being presented to the council or from being made available on a council’s website as part of the business papers of the meeting.

 

However, because the final meeting of the outgoing council will normally fall within the 40 day “regulated period” preceding the election, councils should refrain from publishing the end-of-term report as a separate publication until after the elections. The end-of-term report should be appended to that year’s annual report.

 

In accordance with this direction, the End of Term Report will not be published on Council’s Website, nor will it be available as a physical, hard copy document until after the 4 December 2021 local government election.

 

 

 

 

 

 

 

 

 

 

 

 

 

RECOMMENDATION

 

That the End of Council Term Report be received and noted.

 

 

 

 

 

 

Steven Kludass

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

End of Term Report (2017-2021)

38 Pages

 

 

 


ATTACHMENT 1

End of Term Report (2017-2021)

 

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Ordinary Council Meeting 15 November 2021

POST COVID-19 Outdoor Dining Activation - Outcomes of Community Consultation

 

 

Subject:          POST COVID-19 Outdoor Dining Activation - Outcomes of Community Consultation    

Record No:    SU8603 - 69037/21

Division:         General Managers Unit

Author(s):      David Stevens 

 

 

Executive Summary

 

Council at the October Ordinary Meeting resolved to undertake a targeted community consultation within the Lane Cove village CBD on a proof of concept trial of expanded outdoor dining “to strengthen the amenity, accessibility and economic vitality of a high street and surrounding area”. The outdoor dining activation trial on Longueville Road and Birdwood Lane would support Council’s application under the NSW Government ‘Streets as Shared Spaces Program’ to repave the footpath areas, with expanded and flexible outdoor dining options.

 

Results from the consultation were broadly in favour, with 89% of respondents supporting a trial in Longueville Road and 71% for Birdwood Lane. Thematically, the positive responses focused on outdoor dining as an appropriate COVID safe environment, economic support enabler and Lane Cove as a “destination”.

 

While the Longueville Road will have little to no impact on non-participating businesses, the Birdwood Lane option did restrict some businesses and a resident, it is therefore recommended Council proceed with the trial in Longueville Road only.

 

Background

 

As part of our support for COVID-19 economic recovery, Council is proposing to trial temporarily extended outdoor dining spaces at two locations within the Lane Cove Village CBD this summer following the announcement of a significant grant opportunity through the NSW Government’s “Streets as Shared Spaces” program.

 

The proposed trial would prioritise activation of the nighttime economy via the temporary closure of five (5) parking spaces on the eastern side of Longueville Road from 3pm on Friday to 7am on Monday (AT-1). In addition, Birdwood Lane would be closed between 5pm and 11pm on Friday, Saturday and Sunday nights, re-opening each day for normal shared zone use. The Birdwood Lane component of the proposed activation is aimed at providing opportunities for food businesses on the western side of both Longueville Road and Birdwood Lane to utilise this newly created outdoor dining space.

 

Location 1: two (2) car spaces in front of the former Foogoo restaurant and Shorties Bar;

Location 2: three (3) car spaces in front of Lillah and Encasa restaurants; and

Location 3: Birdwood Lane in its entirety.

 

It is intended the trial would operate between December and January with the outcomes contributing to Council’s grant application in 2022.

 

Discussion

 

In the above scenario, Council will act as an enabler to a number of food businesses in the Lane Cove Village to expand their outdoor dining capacity for a trial period at no cost to participants, as part of the COVID-19 economic recovery. Financial assistance for the participating businesses is also available from the NSW Government “Alfresco Restart Package” which provides $5,000 grants for hospitality businesses to get their outdoor dining ventures in a park or public space off the ground”. This programs support delivery of the Premier’s Priority to increase the proportion of homes in urban areas within a 10-minute walk of quality green, open and public space by 10 per cent by 2023.  

 

To encourage the community generally to ‘get out and about’ Council is also applying for the “Festival of Place Summer Night Fund Program” which could provide up to $15,000 for free, COVID-Safe activations or events in public spaces in local centres. This grant is also part of the broader Alfresco Restart Package.

 

Results of Consultation

 

The consultation was designed to seek food business owner and resident feedback on the trial outdoor dining activation on Longueville Road and Birdwood Lane during the summer months. 

 

Council distributed letters to businesses and residents directly located in the village CBD and invited them to respond to the survey(s) online. As such, the consultation technique was not designed to engage the community at large, but those residents and businesses directly affected by the proposed trial activation.

 

The consultation process has provided the following high-level results:

 

1.   89% in support of Longueville Road;

2.   71% in support of Birdwood Lane; and

3.   90% of the businesses identified as potential participants are supportive of the trial.

 

Examples of positive feedback received include: “Extending the capacity of patrons to be seated outdoor would help businesses reactivate”; “This will really help kickstart our night time economy and bring life and laughter to our shared spaces”; “Lane Cove needs an energetic night life to accommodate all residents”; “Lane cove is in dire need of arts and public space activation! This initiative will support local artists that have struggled during lockdown and benefit the community by creative a sense of place and belonging.”; “This will be fantastic for further improving the local community whilst also providing businesses with more opportunity”; and, “I believe allowing businesses that have been greatly affected by the lockdown to expand their seating is a great boost for them. I believe it will create a great atmosphere in Lane Cove.”

 

Longueville Road Trial

 

Implementation of the Longueville Road temporary adjustments will involve the installation of removable bollards to provide safety for patrons, with furniture and ‘decoration’ provided by the venue to add amenity. The proposal was submitted to the Traffic Committee for approval, who have supported the temporary trial. One business owner (not located in the Lane Cove CBD (village) stated that “losing spots for a quick pick-up on Longueville Road was a bad idea”. However, given support of 89% and minimal impact on non-participating businesses, it is recommended the trial in Longueville Road proceed.

 

Birdwood Lane Trial

 

Implementation of the Birdwood Lane temporary adjustments will involve the installation of removable bollards to prevent vehicle entry while the lane is closed. Concerns have been raised regarding accessibility and convenience to Birdwood Lane, a resident responded “I work as an on-call and rostered weekend healthcare worker across various hospitals across the North Shore. My residential access and parking is via Birdwood Lane. I need the ability to respond to calls from hospitals on the weekends at any time given the nature of my work being in trauma”. Further, some businesses owners were concerned at not being able to access their business premises (driveways and parking) for deliveries to and from the premises.  (Note, all commercial and residential owners / tenants were offered complimentary alternate parking access to The Canopy). Given the impacts, it is recommended the trial in Birdwood Lane not proceed.

 

Conclusion

 

Given the concerns raised regarding the outdoor dining activation of Birdwood Lane, it is recommended that Council proceed with a proof of concept trial of the five (5) car spaces on the eastern side of Longueville Road only. Council shall facilitate outdoor dining agreements to define and formalise the outdoor (free) temporary space and if required, fast-track any liquor license (extension) applications. Council will also provide assistance to businesses to apply for the $5000 grants under the “Alfresco Restart Package”.

 

 

RECOMMENDATION

 

That Council:-

 

1.   Council receive and note the report outlining the proposed trial outdoor dining activation in support of the NSW Government Streets as Shared Spaces Program’ application; and

 

2.   Undertake the trial outdoor dining activation in five (5) parking spaces on the eastern side of Longueville Road from 3pm on Friday to 7am on Sunday for the months of December 2021 and January 2022.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

ATTACHMENTS:

AT‑1 View

Longueville Road Trial Outdoor Dining

1 Page

 

  


ATTACHMENT 1

Longueville Road Trial Outdoor Dining

 

 

 


 

Ordinary Council Meeting 15 November 2021

Update Infrastructure Contribution Reforms

 

 

Subject:          Update Infrastructure Contribution Reforms    

Record No:    SU6136 - 71460/21

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

Executive Summary

 

This report outlines the very recent changes in response to widespread advocacy by local government in relation to the infrastructure contributions reform. Council has continued to work with Northern Sydney Regional Organisation of Councils (NSROC), Local Government NSW (LGNSW) and other metropolitan councils through the Roundtable of Sydney Mayors and General Managers/CEOs. Insufficient time was available to re-model the detailed impact of those changes prior to this meeting and therefore delegation is sought for the General Manager to make any submission consistent with Council’s previous resolutions to the Independent Pricing and Regulatory Tribunal by 26 November 2021 and the Department of Planning, Industry and Environment by 10 December 2021.

 

Background

 

In 2020, the NSW Productivity Commission completed a review of the infrastructure contributions system, and in March 2021 the NSW Government confirmed it had accepted all 29 recommendations of the final report. Since that time, the following has occurred

 

19 April 2021

Councillor briefing was held to provide an overview of key issues.

10 May 2021

Council endorsed a submission in response to Independent Pricing and Regulatory Tribunals (IPART) discussion paper on linking the rate peg to population growth, highlighting Councils co ncerns that reforms to local infrastructure contributio ns could o utstrip the benefits of linking the rate peg to populatio n, leaving the Willoughby community significantly worse off.

May 2021

NSROC engaged GLN Planning to assess the potential impacts of reforms to both the rate peg and infrastructure contributions. This work indicated NSROC councils, including Willoughby City Council, would face vast reductio ns in funding for community infrastructure as a result of proposed reforms to developer co ntributions. The report found that these losses were unlikely to be offset by increased rate revenue if the rate peg is linked to population growth.

22 June 2021

The NSW Government introduced the Environmental Planning and Assessment Amendment (Infrastructure Contributions) Bill 2021 to the NSW Parliament. The Bill was passed by the Legislative Assembly and referred by the Legislative Council to a Parliamentary Committee, which was required to conduct an inquiry on the Bill by 10 August 2021.

12 July 2021

The Parliamentary Committee conducting an inquiry into the Bill recommended progress of the Bill halt until draft regulations be released for consultation and IPART publishes its reviews into the rate pegging system, benchmarking and the essential works list (due October 2021).

 

19 July 2021

Council considered a report on the matter and resolved to:-

“1. Continue to support NSROC to seek from the State Government the following:-

a.    The issue of rate reform should be uncoupled from the review of development contributions to ensure the cost of providing new facilities to meet the needs of a growing population is not shifted to the existing community.

b.    No council is worse off under the reforms.

c.     Further detailed modelling being carried out by the State Government at the individual council level to understand impacts on each council, rather than at the higher, more generalised level done to date.

d.    A delay to implementing reforms currently anticipated to commence from 1 July 2022 so that the above points can be carried out.

e.    Restoration of payment of developer contributions at Construction Certificate stage rather than Occupation Certificate stage.

f.      Removal of the ‘Essential Works List’ from developer contribution plans, as it essentially prohibits the funding of social infrastructure.

2. Make a late submission to the Parliamentary Upper House Enquiry in line with 1. to the above Inquiry on the Bill.”

16 August 2021

Council considered a Mayoral Minute in relation to the Matter and resolved that:-

1.    The report be received and noted;

2.    Council continue to support NSROC and other councils in advocating to ensure the reforms do not proceed in their current form;

3.    a) Council join with the majority of Sydney Councils who agreed to the placement of full-page advertisements in the Sydney Morning Herald, Daily Telegraph and the Financial Review to raise awareness on this issue; and

b) Council note the cost is estimated at between $1,500 - $3,000 depending on the number of Councils who participate and that the funds be allocated from Council's General Advertising Expense Account.

25 October 2021

NSW Government progressed the Environmental Planning and Assessment Amendment (Infrastructure Contributions) Bill 2021.

28 October 2021

Department of Planning, Industry and Environment (DPIE) released a suite of documents on Infrastructure Contributions for public exhibition.

29 October 2021

IPART released reports on infrastructure contributions, in particular the Essential Works List which dictates what council can levy for, for public exhibition.

 


 

Discussion

 

The NSW Government is proposing wide ranging reforms to the Infrastructure Contributions system. The Upper House called for all the details to be released, which Council in conjunction with NSROC is currently assessing. There are a large suite of documents, covering the three key areas of the reform:-

 

Local contributions

Contributions and land use planning

Regional contributions

 

1.         Draft regulations and explanatory paper

2.         Land value contribution paper and case studies (Greenfield sites)

3.         Practice note policy paper and modules:-

·      Principles of infrastructure contributions

·      Selecting the most appropriate local contribution mechanism 

·      What can be funded through section 7.11 and 7.12 local infrastructure contributions

·      Making a section 7.11 contributions plan Making a section

·      7.12 contributions plan

·      Exhibition

·      Borrowing and forward funding

·      Infrastructure contributions for mining and energy developments

1.    Ministerial Directions:

·      Local infrastructure contributions planning proposal

·      Dual and shared use of open space and public facilities Draft practice note:

2.    Draft practice note:

·      Contributions plans and planning proposals

1.            Regional Infrastructure Contribution Discussion paper

2.            Regional Infrastructure Contribution Explanation of Intended Effect

3.            Regional Infrastructure Contribution Governance and Prioritisation guidelines

4.            Regional Infrastructure Contribution Infrastructure Delivery Agreements guidelines

5.            State Planning Agreements guidelines

6.            Feasibility Analysis

 

Local contributions

 

The NSW Government has revised their original thinking on the proposed reforms to infrastructure contributions in response to the advocacy work from local government. There has been a general commitment to councils being ‘no worse off’, however this appears to be in the short term rather than ongoing.

 

Of significance to Lane Cove is that Council’s general s7.11 Contributions Plan can remain unaltered for three years. Specifically, any plan adopted before 1 July 2022 is not required to be reviewed and re-made prior to 1 July 2024 (councils will be able to apply for an extension if necessary). See the EP&A Regulation: Explanatory Paper.

 

 

 

 

 

 

The key issue post 2024 is that IPART has not provided any differentiation between brownfield areas and greenfield areas in determining what types of infrastructures councils will able to levy for post 2024. Currently councils which levy contributions under the $20,000 cap (Lane Cove) imposed by the NSW Government are not subject to complying with the IPART Essential Works List, which is used in the assessment of contribution plans above the $20,000 cap. This list places restrictions of what a Council can and can’t recover from development contributions. IPART’s most recent review has not resulted in the list being changed significantly. Of concern to Lane Cove is that the list excludes levying for social infrastructure (including but not limited to libraries, halls and child care centres) and introduces the concept of ‘base cost’, limiting the standard of open space embellishments. The IPART review can be found on IPART’s website. The exhibition documents suggest that a decision on whether the Essential Works List applies to all futures plans (i.e. not only the ones considered by IPART) will not be made until closer to the 2024 date when all plans must be reviewed.

 

This will have significant impacts on Council in the future as contributions for community facilities are a major component within the existing plan. To provide a more thorough understanding of the financial implications, GLN Planning (engaged by NSROC) will refine the modelling previously undertaken, to assist member councils to illustrate the financial impacts of the proposed reforms.

 

Whilst ever the EP&A Act provides for the Minister to control what infrastructure can be levied under the contributions system, there will be significant risks to all councils in being able to ensure infrastructure keeps pace with population growth, a stated goal of the NSW Government. This is inconsistent with the State’s levying of contributions for infrastructure, which are not restricted as to what they can be collected for.

 

Contributions and land use planning

 

This area is generally supported, with Contribution Plans to be established at the rezoning (planning proposal) stage, where a precinct is to be rezoned. This was the approach used by Council in the St Leonards South Precinct and it is now proposed to be mandatory.

 

Regional contributions

 

The NSW Government currently operates a Special Infrastructure Contributions (SIC) system, which supports growing communities by levying a contribution from development to help recover the cost of state and regional roads, public transport infrastructure, pedestrian and cycling paths, health facilities, emergency services, schools and open space improvements. The intention is to phase these out and replace them with Regional Infrastructure Contributions.

 

Councils have expressed concern about the Governance arrangements for the new Regional Infrastructure Contributions, which seek to utilise a broad-based levy on all development in the Sydney region of $12,000 per house/town-house and $10,000 per residential unit. The advantage of the current SIC process is that the contributions are spent in the area that they are collected, for example St Leonards / Crown s Nest has a SIC. The RIC is collected and is to be spent in Greater Sydney with no further subdivision, which is a large area and removes any concept of nexus. Also as there is no requirement for an expenditure plan, there is ongoing concerns about the transparency and use of the funds as any proposed protections are not within the Act.

 

 

 

 

 

 

 

 

Conclusion

 

The Mayor and General Manager will continue to participate in the Roundtable of Sydney Mayors and General Managers/CEOs and work with NSROC to make submissions on the various documents and their impact on councils.

 

As noted all the deadlines for submission occur during the forthcoming election period, which despite representations have not been adjusted. It will therefore be necessary to delegate authority to the General Manager to make to make any submission consistent with Council’s previous resolutions to the Independent Pricing and Regulatory Tribunal by 26 November 2021 and the Department of Planning, Industry and Environment by 10 December 2021. A report will be submitted to the February 2022 Council Meeting, and DPIE have advised they will accept any additional submissions at that time. At this stage there is no ability to submit a later submission to IPART as they are required to finalise their report by 31 December 2021. The Roundtable of Sydney Mayors and General Managers/CEOs has written to the Minister for Planning requesting a delay to finalisation of IPART’s report, to allow Council’s formally to also consider the matter in February.

 

RECOMMENDATION

 

That:-

1.            The report be received and noted;

2.            The General Manager be delegated authority to make any submission consistent with Council’s previous resolutions to the Independent Pricing and Regulatory Tribunal by 26 November 2021 and the Department of Planning, Industry and Environment by 10 December 2021.

3.            A report be submitted to the February 2022 Council Meeting, outlining the submissions lodged and providing the opportunity for Council to make any additional submissions.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

ATTACHMENTS:

There are no supporting documents for this report.


 

Ordinary Council Meeting 15 November 2021

Summer Events Program 2020/21

 

 

Subject:          Summer Events Program 2020/21    

Record No:    SU5276 - 70708/21

Division:         Human Services Division

Author(s):      Corinne Hitchenson 

 

 

Executive Summary

 

At the October Council meeting it was requested that Council prepare an expanded entertainment program for the Lane Cove village this Summer.

 

This report details the current plan for events for Summer 2021/22 starting with an exciting free music concert featuring Kate Ceberano on Saturday 27 November.

 

The events program aims to complement the roadmap to reopening through activations which support local business and resident interests following the uncertainty of the COVID-19 pandemic.

 

Delivery of the draft program is subject to NSW Government Public Health Orders.

 

Background

 

The COVID-19 pandemic first impacted public events in 2020 with major disruption to Council’s usual outdoor gatherings in the Lane Cove village CBD. In particular, the traditional format of Council’s events in Lane Cove Plaza have been disrupted due to capacity limits required by NSW Health’s COVID-Safe event parameters while the new space at The Canopy has not been able to be activated to capacity due to the requirement to ticket most activities.

 

To acknowledge the emergence from the earlier disruption to the events program, Council had commenced advertising of the Winter in the Village events program including an ice-skating rink which was ultimately cancelled due to the lockdown announced in June 2021.

 

Council typically doesn’t run significant outdoor activities during July and August due to the cooler weather and the focus on the launch of the Lane Cove Festival which runs during September. This beckons in the events season which is followed by the Rotary Village Fair in October and Council’s Festival by the River which features the signature Food and Wine by the River event in November.

 

During the lockdown period and the gradual relaxing of restrictions, Council worked hard to adapt and deliver alternative programming from July to November. This included online and digital events, in-situ pop-up activations around Lane Cove village, and promotion of Council initiatives and programs.

 

At the October Council meeting it was requested that staff prepare an enhanced entertainment program for the Summer and present the draft plan to the November Council meeting. The report suggested that the program be funded by savings from the cancellation of events such as the Rotary Village Fair and the Food and Wine by the River

 

Discussion

 

Council staff have outlined a program of events below which commences on Saturday 27 November and runs until the end of February 2022. This complements the usual segmentation of events to be inclusive of Christmas events in December and the Sunset in the Village events held in January and February.

 

To help mark the return of live cultural events to Lane Cove, a special music concert will be held at The Canopy on Saturday 27 November featuring Australian music legend Kate Ceberano. While future signature music events of this calibre are likely to have a nominal price for entry, this event is being provided for free by Council to help celebrate the excitement of live music returning to our community. This evening of spectacular music will launch us into the festive season and Council’s enhanced Summer events program.

 

Additional key events which don’t typically occur in regular Summer programming include:-

 

·    The 12 days of Christmas activations in Lane Cove Plaza

·    Significant children’s entertainment program in The Canopy on Friday 3 December

·    Additional community Christmas carols and choir performances

·    Expansion of the Village Public Art program

·    Live Music in The Canopy (to complement existing program in Lane Cove Plaza)

·    Australian Open and Winter Olympics as part of Screen on the Green

·    Expansion of Maker’s Market and Sunset Artist’s Market

·    Valentine’s Day swing dancing and film screening

·    Illumination of village buildings

 

The full proposed program is included as Attachment A and includes annual activations such as Christmas festivities, regular live music, Australia Day and Lunar New Year. Council intends to continue to run its usual activities outside the village as part of Sunset in the Village in addition to these activities. The time of the events will be confirmed at the time of booking talent/performers as consideration needs to be given to the heat of the day during the Summer months with mornings and evenings providing more pleasant conditions for audiences.

 

Council staff are mindful of the density limits which still apply to events; so although restrictions currently remove caps on event attendance, this does not remove the capacity limit for an area based on one person per 2m2. As such it still remains challenging to segment the Lane Cove Plaza space in December 2021. And with no clear indication as to when density limits will cease, Council will need to continue to issue tickets and undertake additional operations to assist with density limit control in both The Canopy and the Plaza. The community has been receptive to the need to pre-book for Council activities however as most events are free there are also increasing rates of no-shows which may affect approaches taken in 2022 where events require ticketing.

 

It is intended that the draft program includes a curated mix of cultural activities, live music and sporting fixtures. For December the activities will centre around the existing Christmas promotional activities and in January/February the Sunset in the Village program would feature a ‘Live and Local’ aspect to weave together the musical, sporting and illuminated buildings initiative.

 

To further support these activities Council is aware of two grant initiatives including the Summer Grant Fund and the Australia Day grant program. Staff are currently reviewing the suitability of this funding and will apply if deemed appropriate.

 

Council has also already advertised sponsorship opportunities for its signature music events and is about to call for Lunar New Year sponsorship opportunities. Any confirmed sponsorship will help offset the operational and marketing costs for an event included within the existing events schedule.

 

In March Council will also be supporting local businesses through the rescheduled Small Business Month which will feature a Small Business Month breakfast with a keynote speaker and hopefully support via the Small Business Month grants program.

 

 

Conclusion

 

There are no less than 20 additional activations scheduled between 27 November 2021 and the end of February 2022 to help reinvigorate Lane Cove village following the easing of COVID-19 restrictions. Activities have been scheduled to account for existing event restrictions, our understanding of community participation rates at various times over the holiday season, as well as the opportunity to stimulate the night time economy.

 

Council is committed to continue the liveability of the community by supporting the activation of the village throughout the Summer as we re-emerge from lockdown with a purpose-built location at The Canopy as well as traditional and equally significant opportunities within the Plaza.

 

RECOMMENDATION

 

That Council receive and note the report outlining program for Summer events from 27 November 2021 to end of February 2022.

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

ATTACHMENTS:

AT‑1 View

Draft Program of Summer Events - 2021 22

2 Pages

 

  


ATTACHMENT 1

Draft Program of Summer Events - 2021 22

 

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Ordinary Council Meeting 15 November 2021

Greenwich Wharf Upgrade Community Consultation Outcomes

 

 

Subject:          Greenwich Wharf Upgrade Community Consultation Outcomes    

Record No:    SU1326 - 70336/21

Division:         Open Space and Urban Services Division

Author(s):      Sashika Perera 

 

 

Executive Summary

 

Transport for NSW (TfNSW) undertook community consultation on their proposal to upgrade Greenwich Point Wharf in late March 2021.

 

Following community consultation, TfNSW refined their proposed design which involves shifting the lift next to the existing stairs. By doing so, it is possible to retain the existing ramp, which is highly valued by the community. It also allows the current view corridors to be maintained for surrounding residents.

 

The final design has responded to the matters raised and this report raises awareness of TfNSW’s approved design for the Greenwich Point Wharf. It is recommended the report be received and noted.

 

Background

 

TfNSW is proposing to upgrade Greenwich Point Wharf as part of the Transport Access Program (TAP). The Upgrade would make the wharf accessible to people with mobility requirements, parents/carers with prams and customers with luggage.

 

In late March 2021, TfNSW undertook community and stakeholder consultation for the proposed concept design for the wharf upgrade. The consultation was undertaken between 29 March and 5 May 2021 where TfNSW 237 submissions.

The key feedback topics raised included:-

·    wharf design;

·    impact to the existing ramp;

·    weather protection;

·    potential construction and visual impacts; and

·    recreational berthing access.

 

Discussion

 

The community responded to the survey and as a result, TfNSW have refined their design which now incorporates the community feedback.

 

Installing a lift remains the preferred option as it provides the safest and most equitable access from street level to the wharf for customers with mobility requirements. However, by shifting the lift next to the existing stairs, it is possible to retain the existing ramp, which is highly valued by the community.

 

 

 

The revised design following community feedback include:-

·    installing a new lift next to the existing stairs;

·    installing a sky bridge to connect the footpath and lift;

·    upgrading the existing stairs to be compliant;

·    retaining the existing ramp;

·    keeping the bus shelter in a location similar to its existing position;

·    installing a new compliant gangway and pontoon in a similar position as the existing wharf; and

·    removing the existing wharf structure and shelter.

 

The revised design shown in Section 4.3 of AT-1, would provide lift and stair access to the wharf and retain the existing ramp access. It also addresses the community concerns regarding view loss.

 

TfNSW are also investigating:-

·    providing extra weather protection on the pontoon;

·    improving access for recreational vessels; and

·    lift wall design options and stair finishes to improve visual amenity.

 

The Review of Environmental Factors (REF) will provide more information about the options considered and why the preferred option was chosen.

 

The community will have an opportunity to provide feedback on the REF.

 

TfNSW will continue to keep the community updated as the project progresses.

 

Conclusion

 

Transport for NSW (TfNSW) undertook community consultation on their proposal to upgrade Greenwich Point Wharf in late March 2021.

 

TfNSW have refined their design to incorporate community feedback. The revised proposal includes shifting the lift next to the existing stairs. By doing so, the existing stairs will be maintained which is highly valued by the community. This would also address the concerns around view loss.

 

The community will be given further opportunity to provide feedback on the REF.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

ATTACHMENTS:

AT‑1 View

Greenwich Point Wharf upgrade community consultation report October 2021

33 Pages

Available Electronically

  


 

Ordinary Council Meeting 15 November 2021

Review of Community Strategic Plan - Lane Cove 2035 and Community Engagement Strategy

 

 

Subject:          Review of Community Strategic Plan - Lane Cove 2035 and Community Engagement Strategy    

Record No:    SU6891 - 70229/21

Division:         Corporate Services Division

Author(s):      Steven Kludass 

 

 

Executive Summary

 

The Integrated Planning and Reporting (IPR) Framework for NSW Councils requires each Council to have as the core of its framework a long term Community Strategic Plan (CSP). The CSP must be reviewed every four years by each new council following ordinary local government elections.

 

The Community Strategic Plan identifies the community’s main priorities and aspirations for the future, and must address social, environmental, economic and civic leadership issues. It may include priorities and aspirations which fall to State or Federal government agencies or the non-Government sector to meet. The Community Strategic Plan will therefore also identify opportunities for partnerships and may include issues with a broader regional focus.

 

The Community Strategic Plan must include:-

 

·    a community vision statement;

·    a series of strategic objectives for the community;

·    strategies for achieving each objective; and

·    assessment methods for determining whether the objectives are being achieved.

 

It is recommended endorse the proposed Community Engagement Strategy for the review of the Community Strategic Plan – Lane Cove 2035, as outlined in this report.

 

Background

 

In October 2009, the NSW Government endorsed an Integrated Planning and Reporting (IPR) Framework for local councils, requiring each council to develop and have in place:

 

·    a Community Strategic Plan (CSP);

·    a Community Engagement Strategy that sets out how each council will engage its community when developing its Community Strategic Plan;

·    a Resourcing Strategy that includes a:-

Long Term Financial Plan; 

Workforce Management Strategy; and

An Asset Management Policy, strategy and plans.

·    a Delivery Program; and

·    an Operational Plan, including a statement of revenue policy, and a detailed annual budget

 

Councils are also required to have in place the following reporting processes:-

 

·    an Annual Report outlining achievements against the Delivery program;

·    audited Financial Statements as part of the Annual Report; and

·    an End of Term report by the outgoing council which outlines achievements in relation to the civic leadership, social, economic, and environmental (State of the Environment report) objectives in the Community Strategic Plan, presented to the final meeting of that council.

The Framework is illustrated by the following diagram:

 

 

Integrated Planning and Reporting Framework

 

https://www.olg.nsw.gov.au/sites/default/files/iprframework.jpg

 

 

Council last reviewed its CSP in 2017-2018 and adopted it on 18 June 2018.

 

 

Community Engagement Strategy

 

Section 402 of the Local Government Act also requires that Council must develop and implement a Community Engagement Strategy in order to engage the local community and other identified stakeholders, such as State agencies and community organisations, in the development and review of the Community Strategic Plan.

 

In accordance with legislative requirements and Council’s adopted Community Engagement Policy, a Community Engagement Strategy has been prepared that outlines how Council will involve the community in the review of the Community Strategic Plan, by providing a range of ways for the community and key stakeholders to get involved in the review process.

 

Council’s role is to lead community engagement to identify long-term objectives of the community, strategies to achieve these objectives and the levels of service the community expects.  The methods chosen need to maximise opportunities to go out to the community as well as inviting the community to come to Council. In line with Council’s Consultation processes, this framework will be used to ensure a range of engagement including:

 

LEVEL OF PARTICIPATION

DESCRIPTION

 

INFORM

Providing balanced and objective information to help the

community understand problems, alternatives, opportunities and/or solutions.

 

 

CONSULT

 

 

Obtain public feedback on alternatives and/or decisions.

 

INVOLVE

Work directly with the community throughout the process to ensure that public concerns and aspirations are consistently understood and considered.

 

 

 

Community engagement opportunities will include the following:-

 

INFORM

 

E-Newsletters

Council will distribute e-newsletters to members of the community who have registered with Council to find out about latest news, consultations and events associated with Council activities.

 

Public Exhibitions

Large exhibition banners based around the six (6) key planning themes in the current CSP will be displayed in Council’s Administration Building, Lane Cove Library and other appropriate locations, including the Plaza/The Canopy during exhibitions.

 

Newsletter

The Quarterly newsletter sent to every household in Lane Cove will include notifications of the review of the CSP commencing and invite the community to participate in forums or complete surveys which will be available on Council’s website or at the Public Exhibitions.

 

 

CONSULT

 

Community Survey

The purpose of the survey is to find out what the community values about Lane Cove and what they would like to see for the future. 

 

The community survey will ask questions such as:-

 

1.   What are the things you value most about living in Lane Cove? 

2.   What are the things you would you like to see in the future of Lane Cove? 

3.   Please rank the Planning Themes as they are most important to you?

 

The community survey will be promoted via e-Newsletter, available at the primary public exhibition locations, including Council’s Administration Building and Lane Cove Library and available on Council’s website.

 

Community Feedback

An exhibition space will be provided in the Plaza (or The Canopy) to inform the community of the CSP review. Feedback Response forms will be available at these events for the community to provide comments.

 

Advisory Committees

Council Advisory Committees will be engaged during the consultations particularly in relation to their respective focus areas and expertise.

 

Internal Workshops

Workshops will be conducted with Councillors and staff to consult them on the contents of the CSP and understand their wants and values for the future of Lane Cove.

 

Government Agencies

Government agencies will be consulted during the review process, including the Department of Planning, the Greater Sydney Commission and service delivery agencies such as Health, Education and Transport.

 

INVOLVE

 

Telephone Survey

Council will appoint an external independent company to conduct a telephone survey (sample size will be greater than 400 local residents) whereby structured questions relating to the CSP will be put to respondents to ascertain whether the current CSP themes, goals, objectives and strategies require modification, a change of emphasis and/or focus, or are broadly representative of the community’s aspirations.

 

General Promotion and Publicity

A dedicated page for the CSP will be setup on Council’s website and will include background supporting material, updates, feedback and a link to the community survey.

 

Conclusion

 

Council is committed to engaging the community as far and wide as possible in the review of the Community Strategic Plan, as it is a plan developed to reflect the community’s long term goals and aspirations for Lane Cove.

 

The Community Engagement Strategy outlined in this report is reflective of Council’s commitment to conducting quality consultation that contributes to effective, equitable and inclusive consultation with the community.

 

RECOMMENDATION

 

That Council:

 

1.   Receive and note the information; and

 

2.   Endorse the proposed Community Engagement Strategy for the review of the Community Strategic Plan – Lane Cove 2035, as outlined in this report.

 

 

 

 

Steven Kludass

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.  


 

Ordinary Council Meeting 15 November 2021

Lane Cove Council Annual Report 2020-21

 

 

Subject:          Lane Cove Council Annual Report 2020-21    

Record No:    SU245 - 65145/21

Division:         Corporate Services Division

Author(s):      Steven Kludass 

 

 

Executive Summary

 

The Local Government Act, 1993 requires all NSW councils to prepare an Annual Report for the previous reporting period by 30 November each year. Lane Cove Council’s Draft Annual Report for 2020-21 has been produced and this report recommends that Council adopt this document as the finalised Annual Report and send a copy to the Minister for Local Government as required by the Local Government Act, 1993.

 

Discussion

 

Council’s Draft Annual Report for 2020-21 is attached electronically as AT-1 and covers all of the matters listed in the Local Government Act, 1993 to be addressed, in particular the financial information included in the Audited Annual Financial Statements and the progress on achieving the projects and activities listed in the 2020-21 Operational Plan.

 

In order to maintain consistency amongst Council’s Corporate Planning documents, the Draft Annual Report is organised into Council’s Six Strategic Planning Themes in the same way as the Liveable Lane Cove: 2035 Plan and the annual Operational Plan. This helps to reflect Council’s achievements across the key themes rather than by Council’s internal organisational structure.

 

The Draft Annual Report contains an introduction by the Mayor and General Manager for this reporting period. The highlights for 2020-21 as described in their introduction has been reproduced below for the Councillors’ and community’s information:-

 

Over the past 12 months Lane Cove has cemented its place as a bold, agile and innovative

Council by delivering an unprecedented range of visionary firsts to deliver on our vision “Liveable

Lane Cove”. The COVID-19 pandemic has presented unique global challenges and impacted Council’s service delivery and finances.

 

Council has worked with its community to assist those that are most vulnerable during these

difficult times. A number of initiatives designed to assist those most affected by COVID-19 have

resulted in a decline in forecast revenue. Council acknowledges these are extraordinary times that call for considered and appropriate economic measures.

 

Notwithstanding the current pandemic and its adverse financial impacts, Council has a surplus for 2020/21 financial year and Council’s long term financial plan indicates it is well placed to continue servicing its community to the standards they have come to expect.

 

In an unprecedented year for infrastructure delivery, Lane Cove also opened its brand new 50m outdoor pool, 800-seat grandstand and Youth Centre. The state-of-the-art pool provides flexible configurations for swimming as well as the latest sustainability features which have resulted in significant energy and water savings.

 

In line with our Liveable Lane Cove: Community Strategic Plan 2035, we provided our community

with increased access to quality open space with the completion of the $4.6M Mindarie Park in August 2020.

 

We have continued to bring to life the visionary place-making project ‘The Canopy’ with the

opening of Eat Street along Birdwood Lane and the introduction of a Village Public Art program to

enliven the amenity of buildings facing onto the $80M mixed-use precinct. The Canopy has received no less than five Awards during its first year since it opened, including the Planning Institute of Australia’s Urban Design Award for Built Projects – Local and Neighbourhood Scale.

 

Council has also formed strong partnerships resulting in a Shared Services model with

neighbouring Hunters Hill Council and amped-up skills for musicians through the Get Gig Ready

program with City of Ryde Council.

 

Importantly, Council has declared a Climate Emergency and committed to reducing its carbon

emissions with an interim 20% reduction target by 2024. The installation of solar panels across Council buildings and the incorporation of sustainability measures across a range of facilities and services has seen progress towards this commitment.

 

Council has rolled out an unprecedented scale and variety of projects during this past year, while

delivering its existing programs and meeting every financial benchmark. Council will continue

to bring to life its vision for a ‘Liveable Lane Cove’ through commitments made in 2020/21 including

the innovative over-rail open space project in St Leonards, St Leonards South Masterplan, Bob

Campbell Oval Masterplan and Indoor Sport and Recreation Facility.

 

It is apt that during our 125th anniversary year of Council in 2020, Lane Cove has made history with a stellar year of exceptional projects highlighted. 

 

Conclusion

 

The Draft Annual Report has been prepared to meet the requirements of the Local Government Act. Upon adoption of the Report, a copy will be forwarded to the Minister as required by the Local Government Act, 1993 and will be publicly accessible via the Popular Documents section on Council’s website www.lanecove.nsw.gov.au.

 

 

RECOMMENDATION

 

That:-

 

1.  Council adopt the Draft Annual Report at AT-1 for 2020-21;

 

2.  The adopted Annual Report be forwarded to the Minister for Local Government; and

 

     3.  The Annual Report be published on Council’s website.

 

 

 

 

 

Steven Kludass

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Annual Report 2020-21

218 Pages

 

 


ATTACHMENT 1

Annual Report 2020-21

 

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Ordinary Council Meeting 15 November 2021

2021/22 Budget - First Quarter Review

 

 

Subject:          2021/22 Budget - First Quarter Review     

Record No:    SU8604 - 65157/21

Division:         Corporate Services Division

Author(s):      Sarah Seaman 

 

 

Executive Summary

                                                              

The 2021/22 Budget - First Quarter Review involves a number of variations to both income and expenditure estimates. Taking into consideration the variations from the First Quarter Budget Review, the projected 2021/22 overall operating result has been revised to a surplus of $6.3M, with the operating result before grants and capital contributions forecast to be a deficit of $0.57M. The deficit is primarily due to the financial impacts COVID-19 have had on a number of Council’s income estimates. It is recommended that the Budget be varied in accordance with this report.

 

Background

 

Council is required to prepare a Budget Review Statement each quarter, in accordance with Clause 203 of the Local Government (General) Regulation 2005. The purpose of these reviews is to ensure that the impacts of financial variations are reflected in the forecast of Council’s global budgetary position to 30 June 2022, and the adopted Budget adjusted accordingly.

 

The financial impacts of COVID-19 continue to have an adverse impact on Council’s Budget. The financial impact for the first quarter is estimated to be $0.6M and is primarily attributed to reduced income derived from leases, parking and the Lane Cove Aquatic Centre.

 

The balance of first quarter adjustments are primarily attributed to income and expenditure estimates which has been carried forward from the 2020/21 Budget in order to complete projects or programs that were ‘works in progress’ as at 30 June 2021.

 

Discussion

A summary of Council’s revised Budget for 2021/22 and a summary of budget movements have been included in this report:

 

 

Original Budget

(000’s)

First Quarter Adjustments

(000’s)

Revised Budget

(000’s)

Expenditure - Operating

$53,045

$785

$53,830

Income - Operating

$53,185

$74

$53,259

Surplus/(Deficit) before

Capital Grants/Contributions

$140

($711)

($571)

Income - Capital

$5,798

$1,138

$6,936

Surplus/ (Deficit)

$5,938

$427

$6,365

 

 

 

 

 

 

 

 

 

Summary of Budget Movements

 

Operational Expenses:-

 

-     $785K Increase in Materials and Contracts and Other Expenses which is made up of:-

 

-      $380K Increase - Carryover grant for Venteman Reach Remediation

-      $162K Increase - Carryover grant for EPA Local Transition Fund

-      $74K Increase - Carryover for Sustainability Levy projects from 2020/21

-      $54K Increase - Carryover grant for Park Remnant Replacement

-      $28K Increase - Carryover grant for Connecting Canopy Corridors

-      $26K Increase - Additional licensing and upgrade for Datascape CRM project

-      $18K Increase - Additional line marking and maintenance for 56-60 Burns Bay Road

-      $17K Increase - Subscription to Spendmapp funded from unspent Sustainability funds

-      $16K Increase - Nature Strip Conversion Project funded from unspent Sustainability funds

-      $10K Increase - Bushland Priority Projects funded from unspent Sustainability funds

 

Operational Income:-

 

-     $74K Increase in Grant Income which is made up of:-

 

-      $600K Decrease – Various COVID-19 related income reductions

-      $380K Increase - Carryover grant for Venteman Reach Remediation

-      $162K Increase - Carryover grant for EPA Local Transition Fund

-      $54K Increase - Carryover grant for Park Remnant Replacement

-      $50K Increase - New lease agreement for carpark

-      $28K Increase - Carryover grant for Connecting Canopy Corridors

 

Capital Income:-

 

-     $1,138K Increase in Grant Income which is made up of:-

 

-      $680K Increase - Grant for Skiff Club and Public Access Upgrade from TfNSW

-      $329K Increase - Carryover grant for Venteman Reach Boardwalk

-      $129K Increase - Carryover grant for Manns Point Upgrade

 

Capital Expenditure

 

-     $1,489K Increase Capital Expenditure which is made up of:

 

-      $680K Increase - Grant for Skiff Club and Public Access Upgrade from TfNSW

-      $329K Increase - Carryover grant for Venteman Reach Boardwalk

-      $243K Increase - Carryover for Sustainability Levy projects from 2020/21

-      $129K Increase - Carryover grant for Manns Point Upgrade

-      $108K Increase - Solar Batteries for Tantallon Oval funded from unspent Sustainability funds

 

A copy of all proposed budget adjustments can be found in AT-1.

 

 

 

 

 

 

Conclusion

The following statement, by the Responsible Accounting Officer, is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005.

It is my opinion that the Quarterly Budget Review Statement for Lane Cove Council for the quarter ended 30 September 2021 indicates that Council's projected financial position will be satisfactory at year end 30 June 2022, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

 

 

RECOMMENDATION

 

That the 2021/22 Budget be varied as follows:-

 

 

Original Budget

(000’s)

First Quarter Adjustments

(000’s)

Revised Budget

(000’s)

Expenditure - Operating

$53,045

$785

$53,830

Income - Operating

$53,185

$74

$53,259

Surplus/(Deficit) before

Capital Grants/Contributions

$140

($711)

($571)

Income - Capital

$5,798

$1,138

$6,936

Surplus/ (Deficit)

$5,938

$427

$6,365

 

 

 

 

 

Steven Kludass

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Budget Review for the Quarter ended 30 September 2021

12 Pages

 

 

 


ATTACHMENT 1

Budget Review for the Quarter ended 30 September 2021

 

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Ordinary Council Meeting 15 November 2021

Delivery Program and Operational Plan - 2021/22 First Quarter Review

 

 

Subject:          Delivery Program and Operational Plan - 2021/22 First Quarter Review    

Record No:    SU238 - 65147/21

Division:         Corporate Services Division

Author(s):      Stephen Golding 

 

 

 Executive Summary

This report outlines the 2021/22 First Quarter progress towards achieving the projects listed in the adopted 2021/22 Delivery Program and Operational Plan. It is recommended that the report be received and noted.

 

Discussion

Council’s 2021/22 Delivery Program and Operational Plan details the projects proposed to be undertaken during the financial year and the performance measures required to meet the goals and objectives of the Community Strategic Plan: Liveable Lane Cove: 2035. The First Quarter Review of the 2021/22 Delivery Program and Operational Plan is attached at AT-1. The report indicates the responsible work area and includes a short progress report and action status.

 

Some highlights for the First Quarter include:-

 

·    The adoption of a Climate Resilience Plan by Council. Planning has commenced to implement the actions within the Plan;

·    The production of the State of the Environment Report 2016-2021;

·    An additional 88kW of solar PV being installed at the Aquatic Centre. This will bring the Aquatic Centre's total solar PV capacity to 151kW;

·    Council entered into a 100% Renewable Energy contract with SSROC. As a result, from 1 July 2022 Council’s emissions will be significantly reduced;

·    Lane Cove being the first Council in the Northern Sydney Region to join ‘Cities Race to Zero’ – a global campaign run by the COP26 Presidency and High-Level Climate Champions. The objective is to build momentum around the shift to a decarbonized economy ahead of COP26, where governments must strengthen their contributions to the Paris Agreement;

·    The enlivening of The Canopy area with the addition of Public Art on the Newsagency wall in Birdwood Lane;

·    The 2021 Lane Cove Festival going digital;

·    The Library commencing a “Librarians Choice” offering for Childrens books, which can be delivered via Library to Your Door;

·    The release of the Liveability Survey results with Lane Cove and Adelaide topping the results across Australia;

·    More than 2,400 welfare calls being made to residents during the height of the COVID Pandemic; and

·    A submission to IPART supporting calls to have population growth accommodated within a new rate peg. The State Government has subsequently announced a new rate peg will take effect July 2022.

 

 

 

 

 

 

 

RECOMMENDATION

That the First Quarter Review of the 2021/22 Delivery Program and Operational Plan be received and noted.

 

 

 

 

 

 

Steven Kludass

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

1st Quarter Delivery Program and Operational Plan - Quarterly Review - 2021 -2022

164 Pages

Available Electronically

 

 


 

Ordinary Council Meeting 15 November 2021

Traffic Committee - October 2021

 

 

Subject:          Traffic Committee - October 2021    

Record No:    SU1326 - 70828/21

Division:         Open Space and Urban Services Division

Author(s):      Sashika Perera 

 

 

Executive Summary

 

The Lane Cove Traffic Committee has met and has submitted recommendations for Council’s consideration. It is recommended that the recommendations of the Committee be adopted.

 

Background

 

The Lane Cove Traffic Committee is a requirement of Transport for NSW and is primarily a technical review committee, which provides advice the Council on matters referred to it by Council. These matters must be related to prescribed traffic control devices and traffic control facilities for which Council has delegated authority. The Committee makes has no decision-making powers, it makes recommendations for the Council to consider, but the Council is not bound by the advice.

 

Discussion

 

The Lane Cove Traffic Committee Meeting was held on Tuesday, 19 October 2021. The Agenda is included as AT-1. The Traffic Committee recommendations are shown in the Minutes of the Meeting, included as AT-2.

 

 

RECOMMENDATION

 

That Council adopt the recommendations of the Lane Cove Traffic Committee Meeting held on Tuesday, 19 October 2021.

 

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

ATTACHMENTS:

AT‑1 View

October 2021 - Traffic Committee Agenda

17 Pages

 

AT‑2 View

October 2021- Traffic Committee Minutes

26 Pages

 

  


ATTACHMENT 1

October 2021 - Traffic Committee Agenda

 

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ATTACHMENT 2

October 2021- Traffic Committee Minutes

 

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Ordinary Council Meeting 15 November 2021

Schedule of Ordinary Council Meetings for 2021 and 2022

 

 

Subject:          Schedule of Ordinary Council Meetings for 2021 and 2022    

Record No:    SU1915 - 65170/21

Division:         Corporate Services Division

Author(s):      Stephen Golding 

 

 

Executive Summary

 

Council is required to adopt its annual Council Meeting Schedule. The schedule for 2022 includes a January meeting for the election of Mayor and Deputy Mayor for the newly elected Council. It is recommended that the meeting schedule be a adopted.

 

Discussion

 

The adopted Ordinary Council Meeting Schedule for 2021 includes a date of Monday, 6 December 2021. Given Councillors cease to hold their civic position from the date of the local government election (Saturday 4 December 2021), it will not be possible to conduct a meeting on Monday 6 December 2021. Accordingly, it is recommended that this date be removed from the Schedule of Ordinary Council Meetings for 2021.

 

In relation to the Schedule of Ordinary Council Meetings for 2022, the following dates are proposed:

 

Monday 10 January 2022 ***

Monday, 18 July 2022

Monday, 21 February 2022

Monday, 15 August 2022

Monday, 21 March 2022

Monday, 19 September 2022

Tuesday, 19 April 2022

Monday, 17 October 2022

Monday, 16 May 2022

Monday, 21 November 2022

Monday, 20 June 2022

Monday, 5 December 2022

 

*** The Ordinary Council Meeting of Monday 10 January 2022 will be held to appoint the Mayor and Deputy Mayor. No other business will be considered at this meeting.

 

In preparing the proposed Schedule of Ordinary Council Meetings for 2022, the following was considered:

 

·    Easter Public Holidays are Friday 15 April and Monday 18 April 2022

·    NSW Schools are back from Holidays on

Term 1 – Tuesday 26 April 2022

Term 2 – Monday 18 July 2022

Term 3 – Monday 10 October 2022

·    The Local Government Annual Conference (pre-COVID-19) is typically held mid-late October each year.

 

                                        

 

 

 

RECOMMENDATION

 

That Council:

 

1.   Receive and note the removal of Monday 6 December 2021 from the adopted Ordinary Council Meeting Schedule for 2021; and

 

2.   Adopt the proposed Ordinary Council Meeting Schedule for 2022.

 

 

 

 

 

Steven Kludass

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 15 November 2021

Delegation of Authority During Christmas Recess and Pending the Outcome of Local Government Election Results

 

 

Subject:          Delegation of Authority During Christmas Recess and Pending the Outcome of Local Government Election Results    

Record No:    SU7568 - 65181/21

Division:         Corporate Services Division

Author(s):      Stephen Golding 

 

 

Executive Summary

 

The purpose of this report is to grant authority to the General Manager to deal with urgent matters arising during the period 4 December 2021 to 10 January 2022 (inclusive). This period coincides with the timeframe in which there will not be an elected Mayor who would typically assist the General Manager in any urgent matters that might arise during the period 4 December 2021 to 10 January 2022 (inclusive). From the election of the new Mayor until the first Ordinary Council Meeting on 21 February, the normal convention of the Mayor and General Manager would be granted the delegated authority.

   

Discussion

 

Traditionally, it is the normal practice to grant authority to both the Mayor and the General Manager to determine any urgent matters which may arise during a Christmas recess. Section 226(d) of the Local Government Act 1993 provides that the role of Mayor includes: “(d) to exercise, in cases of necessity, the policy-making functions of the governing body of the council between meetings of the council.”

 

Section 377(1) of the Local Government Act 1993 provides that Council may: “…delegate to the general manager or any other person or body (not including another employee of the council) any of the functions of the council under this or any other Act…” The exercise of this power is confined by a list of matters that cannot be delegated.  This has worked well in the past by ensuring that the delegation is exercised in relation to urgent matters and that Council’s policies will apply. Where no such policies exist, due caution will be exercised.

 

However, given there will be no Mayor following the local government elections on 4 December 2021, it is considered appropriate that the General Manager exercise his ordinary existing delegations only during the period 4 December 2021 to 10 January 2022 (inclusive).

 

This is consistent with guidelines issued by the Office of Local Government titled ‘Pre-Election Guide for Councils’ (October 2021) which states:-

 

·    Councils may wish to consider delegating all delegable functions to the general manager at the last meeting before the council election for the period between election day and the first meeting of the council following the election; and

·    There is nothing to prevent councils from authorising the general manager to exercise the civic and ceremonial functions normally exercised by the mayor during this period in the absence of the mayor.

 

It is proposed to elect the Mayor and Deputy Mayor of the newly elected Council on 10 January 2022, and from that time until the first Ordinary Council scheduled for 21 February 2022, it is appropriate Council resume the normal form of Christmas Recess delegation to a Committee comprising the Mayor and General Manager.

A summary of delegations (if any) exercised between 10 January 2022 and 21 February 2022 will be submitted to the Council Meeting 21 February 2022.     

 

RECOMMENDATION

 

That Council, in accordance with Section 377 of the Local Government Act 1993, appoint a Committee comprising of the Mayor and the General Manager, or in their absence a delegate of the Mayor and/or the person acting as General Manager, to deal with and determine, urgent matters arising between 10 January 2022 and 21 February 2022, in such cases applying Council’s policies, or where no such policies exist, exercising due caution.

 

 

 

 

 

 

Steven Kludass

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 15 November 2021

Council Snapshot October 2021

 

 

Subject:          Council Snapshot October 2021    

Record No:    SU220 - 71167/21

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

 

Attached for the information of Councillors is a review of Council’s recent activities. This report provides a summary of the operations of each division for October 2021.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

ATTACHMENTS:

AT‑1 View

Council Snapshot October 2021

32 Pages

 

  


ATTACHMENT 1

Council Snapshot October 2021

 

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