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Agenda

Ordinary Council Meeting

18 October 2021

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 

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Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Monday 18 October 2021 commencing at 7pm. The business to be transacted at the meeting is included in this business paper. To coincide with the messaging from the NSW Government and in the interests of public health, this meeting will be conducted online.  Councillors will be attending and participating in the meeting via video conference and the meeting will be webcast.   Members of the public who wish to address Council about items on the Meeting Agenda please refer to the below Council Meeting Procedures.

 

Yours faithfully

Craig - GM

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Pam Palmer. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.    Council uses the online video conferencing platform Zoom for the Public Forum.   A link to the video conference, which will include all Councillors attending the Council meeting, will be made available for community members to participate.    

 

All speakers wishing to participate in the public forum must register by using the online form no later than midnight, on the day prior to the meeting (Sunday, 17 October) and a Zoom meeting link will be emailed to the provided email address. Please note that the time limit of three minutes per address still applies so please make sure your submission meets this criteria. Alternatively, members of the public can still submit their written address via email to service@lanecove.nsw.gov.au. Written addresses are to be received by Council no later than midnight, on the day prior to the meeting. (500 words maximum).

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation. Should you require assistance to participate in the meeting due to a disability; or wish to obtain further information in relation to Council, please contact Council’s Executive Manager – Corporate Services on (02) 9911 3550.


Ordinary Council 18 October 2021

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 20 SEPTEMBER 2021

 

Mayoral Minutes

 

2.       Mayoral Minute - Future Proofing Royal North Shore Hospital..... 5

 

3.       Mayoral Minute - Tree Removing/Pruning Permits.................................... 7

 

Orders Of The Day

 

Notices of Motion

 

4.       Notice of Motion - Lane Cove North Neighbourhood Centre.............. 8

 

5.       Notice of Motion - Discrimination................................................................... 13

 

6.       Notice of Motion - Community Dog Advisory Committee....................... 17

 

7.       Notice of Motion - Creation of Future Infrastructure Reserve... 20

 

8.       Notice of Motion - Lane Cove Summer Festival......................................... 22

 

9.       Notice of Motion - Meeting with the new NSW Premier to discuss Local Government Issues................................................................................................ 23

 

Officer Reports for Determination

 

10.     Finalisation of Dog Strategy........................................................................... 24

 

11.     Local Housing Strategy - Implementation and Delivery Plan.......... 84

 

12.     Annual Financial Statements - Year Ended 30 June 2021...................... 89

 

13.     Rotary request for financial support due to the cancellation of the 2021 Rotary Fair due to COVID-19........................................................... 168

 

14.     Public Art in Birdwood Lane - Progress Report................................... 171

 

15.     Pecuniary Interest Returns 2021.................................................................. 177

 

Officer Reports for Information

 

16.     IPART Review of Rate Peg – Population Growth..................................... 179

 

17.     Council Snapshot September 2021................................................................ 181

 

 

 

 


 

Ordinary Council Meeting 18 October 2021

Mayoral Minute - Future Proofing Royal North Shore Hospital

 

 

Subject:          Mayoral Minute - Future Proofing Royal North Shore Hospital    

Record No:    SU3477 - 64956/21

Division:         Lane Cove Council

Author(s):      Councillor Pam Palmer 

 

 

It was back in December 2014 that Council unanimously supported a Motion (by Clrs Bent and Strassberg) expressing its concerns to the Government that, considering our ongoing population growth and an ageing population, the Royal North Shore Master Plan should ensure any leased or sold land be used for medical related purposes.

I have recently received correspondence from a representative of the ‘Save RNSH Again!’ campaign, a group of concerned residents and doctors who came together last year to draw attention to the NSW Government’s latest proposal for a primarily commercial redevelopment of the most accessible land on the campus of the Royal North Shore Hospital (RNSH).

 

I am also aware that Willoughby City Council, at its September Meeting, voted overwhelmingly for a motion to write to the Premier and relevant Ministers, asking that the Government cease this proposal and ensure that RNSH land is preserved for patient-related health care and future expansion of the hospital as the population grows.

 

Similarly, on 5th October, Mosman Council unanimously supported a motion to future-proof the RNSH campus site to ensure it is available solely for the expansion of public hospital and/or

community healthcare facilities.

 

Given that our community requires adequate and easily accessible medical services, both now and for future generations, I believe Council should once again take action as we did in 2014.

 

Background

 

The NSW Government is proposing to redevelop 2.27 hectares of land within the southern campus of the Royal North Shore Hospital (RNSH) fronting Herbert Street to the east and adjoining Reserve Road to the west.  About 95% of this development would preclude future use of this land for patient-related health care by the hospital as it primarily proposes building residential accommodation, a primary school, commercial offices, and retail shops.  The site of this proposed redevelopment is the most accessible land on the RNSH campus, being adjacent to the St Leonards Train and Bus Interchange. 

 

The 45-storey mixed use development proposes up to 500 apartments, commercial office, retail, short term accommodation and a new school for 750 students.

 

I understand that a pre-planning proposal meeting was held with Willoughby Council officers on 4 December 2020 at which Council officers expressed concern with the proposed development including:

 

·    The acceptability of the residential Build to Rent component including bulk and scale of the tower (45 storeys).

·    Overshadowing and view loss impacts on nearby residential development (eg The Forum) and public open space areas.

·    Operational aspects of the proposed Primary school including access to Gore Hill Oval for play

·    How the proposal fits within the context of building heights envisaged in the St Leonards Crows Nest 2036 Plan and degree of variation with the 2007 RNSH Concept Plan.

·    Heritage impacts on the five original hospital buildings marked as local significant heritage items on the site.

Lane Cove residents have utilised RNSH’s extensive primary and community healthcare facilities since its inception on the current site at St Leonard’s in 1902.

 

The hospital’s emergency department regularly deals with the challenges of operating over capacity and currently caters for more than 1 million people.  The current District North Plan and the St Leonard’s /Crows Nest 2036 Plan will both see significant population increases within the surrounding area.

 

Not only is Lane Cove’s population growing but demographic research indicates Lane Cove has an ageing population who are more reliant and statistically bigger consumers of hospital and community health care services.

 

Given the projected population increase of surrounding areas and our ageing demographic, I feel it is beholden on Council to voice concerns regarding this precinct development on behalf of current and future residents.

 

 

RECOMMENDATION

 

1.   That Council write to the Premier, Minister for Health and Minister for Planning, and their opposition counterparts, highlighting our community’s reliance on RNSH as a centre of medical excellence, medical research, and care.

 

2.   That Council urge the Government to commit to retaining the RNSH campus site solely for the expansion of public hospital and/or community healthcare facilities into the future.

 

3.   That copies of the correspondence be forwarded to our local members, Hon Anthony Roberts MP and Felicity Wilson MP and our local federal member Trent Zimmerman MP.

 

 

 

 

 

 

Councillor Pam Palmer

Mayor

 

ATTACHMENTS:

There are no supporting documents for this report.


 

Ordinary Council Meeting 18 October 2021

Mayoral Minute - Tree Removing/Pruning Permits

 

 

Subject:          Mayoral Minute - Tree Removing/Pruning Permits    

Record No:    SU707 - 65210/21

Division:         Lane Cove Council

Author(s):      Councillor Pam Palmer 

 

 

 

Over time I have received many requests for an online register of Tree Permits. 

 

I congratulate Council staff on their recent successful program to improve and automate systems around Customer Service Requests to provide a ‘surprisingly simple’ interface.

 

As a result of this program, Council now has a database of customer requests that could be mined to provide an online list of active Tree Permits.  Such a list would allow residents to check where a tree removal or pruning has been authorised by Council as required.

 

The online register would provide both the applicant and surrounding residents with clarity and confidence when a tree is being removed or trimmed.

 

Such a register should therefore be another positive outcome of the ‘surprisingly simple’ customer service improvement program.

 

 

RECOMMENDATION

 

That Council create an online public register of active Tree Permits.

 

 

 

 

 

 

Councillor Pam Palmer

Mayor

 

ATTACHMENTS:

There are no supporting documents for this report.


 

Ordinary Council Meeting 18 October 2021

Notice of Motion - Lane Cove North Neighbourhood Centre

 

 

Subject:          Notice of Motion - Lane Cove North Neighbourhood Centre     

Record No:    SU129 - 64609/21

Division:         Lane Cove Council

Author(s):      Councillor Andrew Zbik 

 

 

Executive Summary

                                                              

The aim of this motion is to address the lack of local shopping and place amenity in Lane Cove North. The residents of Lane Cove North do not have a neighbourhood centre that is an inviting place to meet and gather, shop or dine.

 

Background

 

There are a few shops on Mowbray Road, but they are spread out and isolated. There is no sense of place or community identity, and the amenity of the road environment on Mowbray Road has considerably deteriorated over the last few years. There is an opportunity for Lane Cove Council to build on the housing investment in the area to create a great neighbourhood centre for the Lane Cove North community.

 

Discussion

 

 A neighbourhood centre located at Lane Cove North would meet many of the needs and objectives identified in the Lane Cove LSPS and Community Strategic Plan. These include;

 

·      Provide convenient access to local shops and services

·      Reduce traffic in the Lane Cove Village

·      Support healthy walking and cycling journeys

·      Create a sense of place and community identity in Lane Cove North

·      Create a meeting place and cultural precinct for the Lane Cove North community

·      Support community connectedness, and feelings of safety and inclusion for people of all ages, ability and cultural ethnicity

·      Provide active and passive spaces for recreation

·      Support local jobs and investment opportunities

·      Support future housing development and more frequent transport services

·      And also realise opportunities to improve road safety and passive surveillance of Mindarie Park

 

A resident who is qualified in urban planning and infrastructure advisory met with Mr. Mark Brisby, Mr. Christopher Peltz and myself on Friday 1st October to discuss this idea and assisted with the below analysis.

 

To address the question of feasibility some catchment analysis using the 2016 Census data was undertaken. The table and map below show a neighbourhood centre at Lane Cove North would have a catchment second only to the Lane Cove village, far greater than any other neighbourhood centre in Lane Cove. According to retail catchment benchmarks this centre could theoretically support a 1,800 sqm grocery store (like an ALDI or small Woolworths or Coles), and if 50% of household specialty retail spending was spent locally (like spending on specialty food, liquor, cafes, restaurants, takeaway food, clothing, jewellers, chemists, newsagents, books, florists, hair and beauty, optometrists, etc.) this could also account for a further 3,000 sqm of specialty retail space. With a potential 5,000 sqm of retail space, this is a significant opportunity, and since the 2016 Census there has been, and will continue to be, more housing development in the area, so the potential retail floor space in this neighbourhood centre could be quite significant. If Willoughby Council were also to start up zoning the area, demand could be even greater.

 

Beyond retail there might also be other community needs like library or study spaces, meeting spaces, community health spaces, or child care.

 

Population catchments

Chart, bar chart

Description automatically generated

 

1,000m (10-12min walk) catchments

 Chart

Description automatically generated

The exact location of a neighbourhood centre in Lane Cove North would need detailed urban design and planning analysis, however there are some obvious opportunities, mapped below, these include;

 

1.   Mindarie Street, opposite Mindarie Park

2.   562 Mowbray Road, this looks like a public housing asset, and has significant unused land that could be better used through redevelopment of the site.

3.   Willoughby Council have previously considered a neighbourhood centre opposite the Library and Mowbray Eatery, however these plans were not progressed.

 

There are probably other sites, but I think the opportunity opposite Mindarie Park is probably the most desirable. This site provides an opportunity to clustering public spaces similar to the outcomes The Canopy has achieved in the Lane Cove Village. It is assumed the centre would be developed as part of a mix-use precinct, using B4 zoning to achieve the necessary development feasibility outcomes. Overshadowing might be an issue if bonus floor space is needed to incentivise the developer, although increased building heights could be fronted on Mowbray Road where it could create an iconic feature on the road, and where it will have less impact as it is in a gully.

 

This Mindarie Street site is currently zoned for R4 housing, which doesn’t allow for the development of neighbourhood shops greater than 400sqm, effectively restricting the development of a neighbourhood centre. It would be prudent to see Council act quickly to seize this opportunity before the site is redeveloped under the current R4 zoning

 

Diagram

Description automatically generated

 

 

An opportunity of this scale will need detailed planning and design, including precinct master planning, urban design of the built form and public domain, and urban design of road environment to support walking and cycling, loading spaces for deliveries, etc. while reducing car journeys and traffic. A key objective is to not have high-speed traffic or car journeys from beyond the local catchment. It would be great to start this process from a design-led approach, putting place outcomes at the beginning of the work and then adopting commercial and engineering details to achieve the place vision, rather than the typical technical engineering or regulation-led planning process. The work could start with some early urban design work and visualisations to communicate the opportunity and desired outcomes, like these below.

 

 

 

Image – Example 1 of well-designed neighbourhood centre

A picture containing building, scene, people, restaurant

Description automatically generated

Source: www.frasersproperty.com.au

Image – Example 2 of well designed neighbourhood street

Shared Zone - Active Transport Projects and Infrastructure

Source: cyclingprojects.weebly.com

 

 

 

 

 

 

 

 

 

 

 

 

RECOMMENDATION

 

That Council:

 

1.         Write to landowners within the Lane Cove North area who own land zoned R4 who have not yet lodged a Development Application to ask their level of interest in developing a neighbourhood centre concept.

 

2.         A report be provided back to Council on what is required to further the proposal.

 

 

 

 

 

Councillor Andrew Zbik

Councillor

 

ATTACHMENTS:

There are no supporting documents for this report.


 

Ordinary Council Meeting 18 October 2021

Notice of Motion - Discrimination

 

 

Subject:          Notice of Motion - Discrimination    

Record No:    SU8265 - 65046/21

Division:         Lane Cove Council

Author(s):      Councillor Daniel Strassberg; Councillor Andrew Zbik 

 

 

Executive Summary

                                                              

This Notice of Motion is to show strong support by our council for vulnerable and diverse communities and seeks Council to publicly denounces any form of discrimination based on sex, sexual orientation, cultural background, religion, age, and physical or mental abilities.

 

The proposed motion also seek that Council actively promotes the graffiti hotline

 

Background

 

In September the West Ward Councillors received an email from a concerned and upset resident about some homophobic and racist graffiti. The resident requested the following

 

“I ask that one of you raise a motion at the next Council meeting to:

·    Have the racist and homophobic graffiti removed (sic which council has done)

·    Condemn racist and homophobic words and actions, including graffiti…”

… I am incredibly disappointed that Council is able to spend time discussing and voting on one particular form of graffiti, but swastikas and homophobic slurs do not warrant any action or discussion.”

Other distressing reported acts of discrimination in Lane Cove are;

 

·    August 2017 – Dozens of tires slashed after a performance by Lane Cove Theatre Company

·    July 2019 – Racist attack Longueville Resident

·    August 2019 – Ten cars tires slashed after a performance by Lane Cove Theatre Company

·    September 2019 – Racist attack in Lane Cove Village

·    November 2020 – Nazi post on Lane Cove Dog Lovers Association Facebook

·    May 2021 – Rainbow Flag, car tires slashed, and graffiti sprayed on the street in front of a home in Riverview

·    July 2021 – Nazi Graffiti throughout Batten Reserve on trees and rock wall

·    August 2021 – Nazi and homophobic graffiti in Ludowici Reserve

 

Images related to the reported acts above are included in the attachment to this report (At-1)

 

Discussion

 

With the higher levels of mental health issues and suicide in such communities is well documented, every bit of support that can be offered will help.

 

People need to feel that they are empowered and safe to speak up against racism, homophobia crimes in our community, particularly given the seemingly increased instances of it.

 

RECOMMENDATION

 

That Council: -

 

1.   Publicly denounces any form of discrimination based on sex, sexual orientation, cultural background, religion, age, and physical or mental abilities,

 

2.   Council actively promotes the graffiti hotline, and

 

3.   Discuss with the Police Local Area Command to identify areas of concern, and actions that council can undertake to educate, be tolerant of each other and support all members of our community.

 

 

 

 

 

 

Councillor Daniel Strassberg

Councillor

 

 

 

Councillor Andrew Zbik

Councillor

 

ATTACHMENTS:

AT‑1 View

Attachment - Discrimination Notice of Motion

1 Page

 

  


ATTACHMENT 1

Attachment - Discrimination Notice of Motion

 

PDF Creator

PDF Creator


 

Ordinary Council Meeting 18 October 2021

Notice of Motion - Community Dog Advisory Committee

 

 

Subject:          Notice of Motion - Community Dog Advisory Committee    

Record No:    SU8288 - 64599/21

Division:         Lane Cove Council

Author(s):      Councillor David Brooks-Horn; Councillor Scott Bennison 

 

 

Executive Summary

                                                              

This report seeks Council support for the establishment of a new council advisory committee to advise on residents’ issues around dogs, the needs of dog owners, consider possible dog related events for the Lane Cove LGA, and what resources might be required to be provided by Council to ensure that both the interests of dog owners and the wider community are being looked after.

 

Background

 

There are over 6,000 dogs living in the Lane Cove Local Government Area (LGA).  This includes residents who live in houses with backyards and units with balconies only. Dogs are a major part of the Lane Cove community and play an important part in improving the lives of the residents and families in our area.

 

To ensure that the needs of our community are being best served on the matter of dog ownership, Council unanimously resolved at the July 2020 Council meeting to develop a Dog Strategy. The purpose of the Dog Strategy was to ensure that Council understood residents’ issues around dogs, their needs, and what resources might be required by Council to ensure that the interests of dog owners and the wider community are being looked after.

 

A consultant was engaged to develop the Strategy in early 2021. A public exhibition of the Draft Dog Strategy was carried out for 6 weeks from 23 June until 4 August 2021.

 

Submissions were sought from the public on the issue and a number of submissions were received during the exhibition period. Thereafter, the Draft Dog Strategy was revised in order to accommodate the main points made in the submissions received.

 

A council report in the agenda of the Council meeting of 16 August 2021 recommended that the Revised Dog Strategy be adopted.  Councillors Brooks-Horn and Bennison moved that the new Revised Dog Strategy be referred to a Councillor workshop which would then be referred back to Council for its consideration.

 

Discussion

 

During the public forum of the council meeting of 16 August 2021, from emails received and discussions had directly with the residents, it was made clear that many in the community believed that the strategy was a good start but still needed some more work before it could be adopted.  The opinion expressed by the community was that they should have an even greater say in the strategy before it is finalised, and that they should be involved in the implementation of the strategy’s recommendations.

 

The Local State MP, the Hon Anthony Roberts, a proud owner of two dogs, has long been an advocate for dog related infrastructure in Lane Cove.  Anthony has been appointed to the position of Patron of the Lane Cove Dog Lovers community group.  He believes, as do many in the community, that dog events would be popular and well received by all.  When he was Minister for Planning, he led the way for State Government to create more accessible open spaces and leash free areas for dogs and he secured the funding for the same, including the Blackman Park leash free area. Understandably, there is often a crossover of playing fields being used not only by sporting groups but also by dog owners. This is something which needs to be carefully balanced when considering new policies for the community.

 

Conclusion

 

As such, for a strategy of this type to work effectively, it must have proper engagement from the people in the community that it affects.  Having a committee comprised of a range of community stake holders will ensure a diversity of views. This in turn will make sure that all relevant community needs are represented for the best outcome for all groups concerned. It is anticipated that this Committee will devise a dog strategy for the Lane Cove LGA which incorporates the needs of dog owners with the needs of sports clubs and the community at large. It will review and consider all ideas which will balance those needs and report back to the Council with any recommendations.

 

 

RECOMMENDATION

 

That council:-

 

1.         convene a new advisory committee called the “Community Dog Advisory Committee” to advise on residents’ issues around dogs, the needs of dog owners, consider possible dog related events for the Lane Cove LGA, and what resources might be required to be provided by Council to ensure that both the interests of dog owners and the wider community are being looked after, and

 

2.         write a constitution governing the activities of the committee, to be approved by council.

 

3.         Committee’s responsibilities are to:

 

a.   meet at least twice within 6 months of the committee being constituted to review and suggest changes to the Revised Draft Dog Strategy Plan 2021 prior to it being referred back to council for adoption or further review;

 

b.   help council with the implementation and planning of any recommendations arising in the final Dog Strategy Plan which is ultimately accepted by council; and

 

c.   help council with the implementation and planning of any dog related events proposed by the final Dog Strategy Plan, noting that “dog related events” can include, but are not limited to, any activity in which the community can be involved which allows dogs to be a part of it. Examples of this may include community dog obedience training; dog shows; dog events like Paws in the Park or Street Paws festivals.

 

4.         The council advertise for community representatives in the local area, and

 

 

 

 

 

 

 

 

 

5.         The committee representatives include:

 

a.   Five community representatives, being:

 

I.    Three dog owners from within the Lane Cove LGA, one from each council ward.

II.   One local dog owner from the pet industry with a relevant business background; and

III.  One local dog owner from the veterinary profession.

 

b.   A representative as designated by the Lane Cove State MP.

 

c.   Two representatives from sporting clubs who play within the LGA (e.g. LCCC & St Michael’s Football Club).

 

d.   Two sitting councillors.

 

 

 

 

 

 

 

Councillor David Brooks-Horn

Councillor

 

 

 

Councillor Scott Bennison

Councillor

 

ATTACHMENTS:

There are no supporting documents for this report.


 

Ordinary Council Meeting 18 October 2021

Notice of Motion - Creation of Future Infrastructure Reserve

 

 

Subject:          Notice of Motion - Creation of Future Infrastructure Reserve    

Record No:    SU8379 - 65019/21

Division:         Lane Cove Council

Author(s):      Councillor Scott Bennison; Councillor David Brooks-Horn 

 

 

Executive Summary

                                                              

Funds made available through the lease of the 266 Longueville site provides Council with an opportunity to consider a new range of community infrastructure projects. This motion details a proposal to establish a $20m Future Infrastructure Fund Reserve for community infrastructure projects.   

 

Background

 

Our Council over the past decade has a strong track record of financial management. We were the only Council in Metropolitan Sydney that met all the State Government key financial ratios when they were first established and notwithstanding the impacts of COVID-19 are continuing surplus budgets. Council fought against forced amalgamations to retain the benefits of this Council’s financial successes for the residents of Lane Cove.

 

Development of the site at 266 Longueville Road will see much needed modern residential accommodation provided for seniors.  The project has been part of Council’s Major Projects Plan projects since it was adopted by Council in 2007, which was prepared to deliver new social and civil infrastructure for our community.

 

Discussion

 

The recent North Sydney Planning Panel approval of the Development Application by Australian Unity was in line with Council’s commitment to deliver vital community infrastructure having undertaken extensive community consultation, in a transparent manner, and in line with industry standard probity processes.

 

Proceeds from the Major Projects Plan projects in conjunction with s.7.11 developer contributions and VPA agreements have allowed Council to deliver infrastructure projects like The Canopy, the St Leonards over rail plaza development, Blackman Park, Little Street Car Park and Lane Cove Community Hub, Stokes Street Community Centre and Child Care Centre and the Lane Cove Pool upgrade with new Youth Centre.

 

With the funds provided through the lease of the 266 Longueville site Council has the opportunity to consider a new range of community infrastructure projects. This is particularly important given funding for future projects are now under threat from the NSW Government’s proposed changes to the section 7.11 developer contributions, which if adopted will restrict Council’s income.

 

It is therefore prudent that Council develops a plan that safeguards these funds to meet the community’s future infrastructure need.

 

 

 

 

 

 

                                                       

 

RECOMMENDATION

 

That Council:

 

1.   Note that the 266 Longueville Road site will provide the residents of Lane Cove with another key piece of community infrastructure by providing modern residential accommodation for seniors and delivering on Council’s Social Plan.

 

2.   Subject to receipt of the funds from Australian Unity, Council set aside $20mil of these funds in a reserve called, Future Infrastructure Fund Reserve’ to be applied to projects as detailed below:

 

3.   In anticipation of receipt of funds from Australian Unity, the General Manager review the following list of potential Future Infrastructure Projects listed and prepare a report with recommendations for the allocation of the Future Infrastructure Fund Reserve to projects, prior to Council undertaking community consultation:-.

 

a.   Sporting field and amenity building upgrades

b.   Foreshore development for the community

c.   Upgrade local parks

d.   playground upgrades - fast tracking the playground upgrade strategy

e.   Bush regeneration projects and upgrading of bushland signs, tracks and access paths

f.    Protection of local wildlife

g.   Bike paths

h.   Footpaths

i.    Stormwater (Flood prevention) upgrades

j.    Public toilet block upgrades

k.   Local shopping centre upgrades

l.    Other projects as suggested by the General Manager

 

 

 

 

 

 

Councillor Scott Bennison

Councillor

 

 

 

Councillor David Brooks-Horn

Councillor

 

ATTACHMENTS:

There are no supporting documents for this report.


 

Ordinary Council Meeting 18 October 2021

Notice of Motion - Lane Cove Summer Festival

 

 

Subject:          Notice of Motion - Lane Cove Summer Festival    

Record No:    SU8157 - 65171/21

Division:         Lane Cove Council

Author(s):      Councillor Scott Bennison; Councillor David Brooks-Horn 

 

 

Executive Summary

                                                              

This Notice of Motion requests that Council prepare an expanded Summer Festival program for the season commencing 1 December 2021 up to and including Australia Day.

 

Discussion

 

Lane Cove residents and business have suffered under COVID-19 restrictions, and it is anticipated that further restrictions will be lifted from 1 December.  As summer officially starts on 1 December 2021 we would like Council to increase its support for local business and give back to the community by organising additional events both in The Plaza and The Canopy from 1st December up to and including Australia Day.    Council already conducts events but given there has been a lack of opportunity for events during the first quarter of 2021/22, we would like the General Manager to organise an expanded entertainment program that includes lunchtime and evening activities for all ages including, but not limited to, live music, concerns, movies, Carols on the Plaza, lighting of the Xmas Trees, screening of the 9pm and midnight Fireworks, screening of the key sports events such as the Australian Open and other events considered appropriate by the General Manager.

 

RECOMMENDATION

 

That Council: -

 

1.   Prepare an enhanced entertainment program 1 December 2021 up to and including 26 January 2022;

 

2.   A draft plan be presented to the November Council meeting for noting; and

 

3.   The expanded program be funded from savings in Council’s Budget from the cancellation of events (food and Wine by the River, Rotary Fair etc)  to date in the 2021/22 adopted budget and any sponsorship opportunities.

 

 

 

 

 

Councillor Scott Bennison

Councillor

 

 

 

Councillor David Brooks-Horn

Councillor

 

ATTACHMENTS:

There are no supporting documents for this report.


 

Ordinary Council Meeting 18 October 2021

Notice of Motion - Meeting with the new NSW Premier to discuss Local Government Issues

 

 

Subject:          Notice of Motion - Meeting with the new NSW Premier to discuss Local Government Issues    

Record No:    SU4038 - 65177/21

Division:         Lane Cove Council

Author(s):      Councillor Scott Bennison; Councillor David Brooks-Horn 

 

 

Discussion

 

The Hon. Dominic Perrottet MP was officially sworn in as the 46th Premier of New South Wales on the 5th of October 2021.  This Notice of Motion seeks support for Council to write to the new Premier in order to both congratulate him on his appointment and seek a meeting to discuss Local Government issues impacting our residents and the local government area.

 

 

RECOMMENDATION

 

1.  That Council write to the Hon. Dominic Perrottet to:

 

a)   Congratulate him on his appointment as NSW Premier, and

 

b)   Request a meeting with the Premier and/or Chief of Staff to discuss issues impacting our Local Government Area.

 

2.  Councillors submit any matters for possible discussion to the Mayor, and

 

3.  The Mayor and General Manager be authorised to determine the issues to be discussed with the Premier.

 

 

 

 

 

 

Councillor Scott Bennison

Councillor

 

 

 

Councillor David Brooks-Horn

Councillor

 

ATTACHMENTS:

There are no supporting documents for this report.


 

Ordinary Council Meeting 18 October 2021

Finalisation of Dog Strategy

 

 

Subject:          Finalisation of Dog Strategy    

Record No:    SU8288 - 61671/21

Division:         Open Space and Urban Services Division

Author(s):      Helen Haigh 

 

 

Executive Summary

 

Council resolved at the July 2020 Council meeting to develop a Dog Strategy as a proactive way to provide a strategic approach to the future provision of off-leash dog spaces. A consultant was engaged to develop the Strategy in early 2021. At the July 2021 Council meeting it was further resolved to answer a series of queries at the September Councillor Workshop. Subsequent to the Workshop, the strategy has been updated and contains recommendations to improve communication and education through the creation of Communications Plan and dog related training events. This aims to provide a positive atmosphere that assists dog owners in learning about dog ownership and compliance in conjunction with creating a more harmonious use of public open space for all. The revised Dog Strategy is now presented to Council for adoption (AT-1).

 

Background

 

Council resolved at the June 2021 Council meeting to place the Draft Dog Strategy on public exhibition for 6 weeks from 23 June until 4 August 2021. A finalised Dog Strategy was presented to Council with recommendation for adoption at the August 2021 Council meeting. The finalised Strategy included amendments that were made as result of the 6-week community consultation.

 

The strategy was reported to the August Council meeting where it was resolved that: -

 

“The Revised Dog Strategy be referred to a Councillor workshop and then be referred back to Council for its consideration.”

 

Discussion

 

The Councillor Workshop considered the matters raised during the Public Forum at the August Council Meeting and any matters submitted prior by Councillors.   The points/comments are listed below with a response for each point, and amendments proposed to be made to the Strategy.

 

The Action Table on page 46 of the Strategy summaries the recommendations made in the Strategy; these Actions have been prioritised.  One of the key priorities is to create an Information, Education and Communications Plan. This Plan will address the current gaps in communication and information around dog related activities.  

 

 

 

 

 

 

 

 

 

 

 

 

 

Comments and Issues Raised

 

 

Point raised

Response / Strategy Amendment

Strategy Page

1

Provide a comparison of ‘off-leash’ dogs areas in other LGA’s based on land size

This information is not easily obtained. It requires physically measuring each park from each council area. Council has contacted Hunters Hill, Ku-ring-gai, Mosman, North Sydney, Ryde and Willoughby councils for this information. Only Hunters Hill and Ryde provided the information.

 

Page 4

 

 

2

List dog clubs on Council website

 

A list dog clubs can be added to a central dog webpage. See Action Table #7

 

Actions Page 46

3

Get involved with ‘Canine Good Citizens Award’

 

A list of awards can be added to the Communication Plan and specifically the central dog webpage. See Action Table #7

 

Actions Page 46


4

Explain reasoning behind default ‘on-leash’ strategy.

 

An explanation is already contained in the Strategy, page 30-31.

 

While North Sydney Council’s (NSC’s) default is to have dogs off-leash, dogs are prohibited from off-leash on their sportsgrounds that are fenced and have turf wickets – such as North Sydney Oval (enclosed stadium) and Bon Andrews Oval (same configuration and used for the same standard games as Council’s turf wicket ovals). NSC also has one turf wicket at Tunks Park where dogs are permitted off-leash, however this field is not fenced, and the cricket field is only 26% of the entire grassed area of the park.

 

 

Applying NSC’s rules would mean that dogs would be prohibited at all times from having leash free access to Kingsford Smith Oval and Tantallon Oval. Such an arrangement is contrary to the more flexible arrangements in currently in place for Lane Cove Council (LCC).

 

Currently Council has clear signage where dogs are allowed to walk off-leash, including on all our sportsgrounds (when not in use for sport), larger parks and reserves. If Council defaults to the remaining parks being off-leash, Council needs to balance the situation that not all residents are comfortable around dogs and having dogs in playgrounds will potentially limit utilisation.

It would be incumbent on dog walkers to know the Companion Animals Act 1998 (CAA). Namely, knowing the 10m rule from playgrounds, food preparation and consumption areas. It will also require dog owners to be able to assess whether they are 10m away from these facilities.

 

By retaining on-leash dog walking in our parks unless sign posted otherwise, it is less confusing and provides default compliance with the CAA. This approach caters for all users and allows options for residents that are not comfortable around dogs.

 

Page 30-31

5

Define what is considered a ‘dog attack’ and how this is analysed and tracked.

The Companion Animals Act. Section 16 defines a dog attack as;

(1)  If a dog rushes at, attacks, bites, harasses or chases any person or animal (other than vermin), whether or not any injury is caused to the person or animal—

(a) the owner of the dog, or

(b)  if the owner is not present at the time of the offence and another person who is of or above the age of 16 years is in charge of the dog at that time—that other person, is guilty of an offence.

Rangers are trained to interview parties involved and report to the NSW Office of Local Government (OLG).

 

CAA and Page 14

6

Enable an online portal for reporting dog related incidents. 

 

Reporting of incidents is explained in the Strategy on page 13. Serious incidents should always be communicated immediately to the relevant authority (i.e. police/ambulance/Council Rangers). These are then reported by the Rangers to the NSW OLG Portal.

 

An online Customer Request Form for reporting less serious dog related incidents will be developed and put on Council’s website. Action #7.

 

Page 13

7

Include dog poo bin between Tambourine Bay Rd to Best St along Burns Bay Road.

Location of dog poo bins is an operational matter. Guidance on the appropriate locations is covered in the Strategy and Companion Animals Act. It is not Council’s practice to place dog poo bins in public streets. In this area there is already a general bin at the Figtree Street shops.

 

Page 19 and CAA

8

Place restrictions on cats.

 

Cats are not covered in the Dog Strategy. Council’s Keeping Animals Policy addresses cats. This Policy is available on Councils website.  Further information, in the form of a factsheet, about cats and wildlife is available on Councils bushland webpage.

CAA

9

Place dog poo bins at start and end of designated on-leash bushwalks.

Council already has this provision in place. Installation of dog poo bins was initiated in 2018. To date there are 16 bins located adjacent to 12 different bushland reserves. The Strategy addresses the planning for future provisions of this facility. 

Dog poo bin locations are also included in the Dog Off-leash area exercise map which is available as a free download from the website and as a hardcopy in Council Civic Centre foyer. This map will be updated as part of the Communication Plan.

 

Page 40 and CAA

10

Allow location for dogs to be tied up at The Canopy.

 

The Companion Animals Act does allow for dogs to be tethered at shops.

 

Companion Animals Act Section 13 - 5 (f) applies.

(1)  13   Responsibilities while dog in public place A dog that is in a public place must be under the effective control of some competent person by means of an adequate chain, cord or leash that is attached to the dog and that is being held by (or secured to) the person.

…..

  (5)  This section does not apply to—

(2)  (f)  a dog secured in a cage or vehicle or tethered to a fixed object or structure.

 

It is not considered preferable to create designated tethering locations generally, and in particular at The Canopy where accessing the supermarkets is not likely to be a short period and there is high pedestrian traffic to interface with the unattended dog.

 

CAA

11

Define role of Council Rangers in enforcing dog laws and regulations.

A page will be added to the Strategy and include Council’s current resourcing and communication around dogs. Resourcing i.e. role of rangers, dog poo dispensers, and Communications i.e. signage, website, brochures and flag system.

 

Page 9

12

Define shared use of spaces between ‘off-leash’ dogs and other recreational uses such as organised sport.

 

A sportsground is a sportsground first when the field has been booked for organized sports, dogs cannot use the space. If no organized sports are being played the field can be used to walk dogs off-leash.  To see if the sportsground has been booked residents can check on Council’s website. This is noted in Section 2.4 Existing Arrangements for Dog in the Lane Cove Council Area. This wording is clear.

Action #4 includes the audit and review of location and content of all signs to make signs easier to understand.

 

Page 13 and CAA

13

Compare changes in dog numbers with population increase.

 

The NSW Companion Animals Register does not provide easily accessible historical data for comparison. Council has added two additional leash free areas in recent years. As there are limited opportunities to increase public open space generally, there are minimal opportunities to increase the number of leash free areas in line with any increase in the dog population.

 

n/a

14

Education at point of dog registration.

 

Improved education materials will be provided for dog owners at the point of dog registration. Action Table #6 has been amended.

 

New – Actions

Page 46

15

Key messaging at start of bush tracks. 

This is already Council’s practice and is included in the Strategy as an action in the Table of Actions #9.

 

Actions Page 46

16

Better notification of when pesticides are to be applied

The Strategy covers pesticides use on Page 16 and 38 under Use of pesticides. It notes the Pesticide Notification Plan that Council abides by.  Council follows these guidelines and provides extended notification. The Strategy also already includes an Action #3 to go above the required standards and extend notification timeframes and methods.

 

Page 16 and 38

17

Opportunity and provision of training activities 

This is already in the Strategy within the Action Table within #6.

Actions Page 46

18

Parks where dogs are 100% not permitted

Lane Cove has ‘declared’ The Village Green at The Canopy as an area where dogs are not permitted. Dogs are permitted when on lead in all other areas except for where the CAA Section 14 prohibits them (in particular the rules relating to 10m from a playground). This applies to 3 parks with playgrounds (4.3% of parks with Lane Cove LGA).

 

Page 49

19

Acknowledge that not all residents are comfortable around dogs

The Strategy acknowledges this already.  The text will be amended to further acknowledge that not all residents are comfortable around dogs.

Page 31

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Proposed Amendments to the Plan

 

The points raised have resulted in amendments being made to the Dog Strategy where applicable. The amendments are outlined in the table below and updated Dog Strategy attached as AT-1.

 

Section

Amendment

2.4 Existing Arrangements for Dogs in Lane Cove Council Area

Addition of Resourcing heading and paragraph

Addition of Communications heading and paragraphs

2.4 Existing Arrangements for Dogs in Lane Cove Council Area

Addition of the definition of a dog attack.

5.3 What is the right default framework?

An additional sentence has been added for further explanation on why the North Sydney Council’s default was not considered. As well as further acknowledgement that not all residents are comfortable around dogs.

7 Summary of Recommendations

Addition of text to Table of Actions – Action 6 and 7

Conclusion

 

Amendments, including additional information, have been made for further clarity in the finalised Dog Strategy. The Dog Strategy is now recommended for adoption by Council.

 

 

RECOMMENDATION

 

That Council adopt the Revised Dog Strategy included as AT-1.

 

 

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

ATTACHMENTS:

AT‑1 View

Dog Strategy 2021 FINAL

54 Pages

 

  


ATTACHMENT 1

Dog Strategy 2021 FINAL

 

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Ordinary Council Meeting 18 October 2021

Local Housing Strategy - Implementation and Delivery Plan

 

 

Subject:          Local Housing Strategy - Implementation and Delivery Plan    

Record No:    SU7615 - 62039/21

Division:         Environmental Services Division

Author(s):      Lara Fusco 

 

 

Executive Summary

 

The purpose of this report is to advise Council of the Department of Planning’s conditional approval for its Local Housing Strategy (LHS) (AT-1). The LHS is a 20-year strategy that enables Council to align its housing vision for the Lane Cove area with the housing objectives and targets established in the Greater Sydney Commission’s Region Plan and District Plan. Following the July 2021 meeting, Council’s endorsed LHS was submitted to the Department of Planning, Industry and Environment (DPIE) on 19th July 2021. Council received a letter of approval (AT-2) from the Department for the LHS on 14th September 2021.

 

Approval of Council’s LHS is subject to seven (7) requirements. One of these is for Council to prepare a detailed and prioritised Implementation and Delivery Plan. The plan is to provide clarity around Council’s responsibilities and to articulate detailed tasks and milestones  to be reached to implement the LHS, with the aim of supporting the delivery of housing supply, diversity, and affordability. Other requirements of the approval are generally in-line with the Strategy’s recommendations.

 

This LHS approval now means that it is a primary consideration for Planning Proposals, in addition to Council’s Local Strategic Planning Statement.

 

The timeframe for the submission of the Implementation and Delivery Plan to DPIE is six (6) months from the date identified in the LHS letter of approval, i.e. 14 March 2022.  

 

It is recommended that Council receive and note the report and delegate authority to the General Manager to prepare and submit the Implementation and Delivery Plan to the DPIE when completed.

 

Background

 

At its July 2021 meeting, Council resolved to:-

 

“1.   Receive and note the report;

2.   Endorse the Draft Local Housing Strategy (LHS) subject to the amendments outlined in the report;

3.   Submit the endorsed Local Housing Strategy to the Department of Planning, Industry and Environment for endorsement, and upload to the e-planning portal website; and

4.   Report back to Council once letter of conditional approval is received from Department of Planning, Industry and Environment.”

 

Following its submission, the Department of Planning, Industry and Environment approved Council’s Local Housing Strategy on 14 September 2021. Lane Cove has an initial 10 year target (from 2016 – 2026) of between 4,900 – 5,400 new dwellings. For the 6-10 year period, the GSC required Council’s LHS to demonstrate that between 3,000 – 3,500 new dwellings could be delivered. Due to the strength of the existing approved development pipeline and the availability of other theoretical capacity across the LGA  Council is well placed to meet and exceed the 6-10 year target.

 

Discussion

 

The DPIE letter of approval (AT-2) confirms that the adopted LHS addresses housing supply, including the 6-10 year housing target:

 

“My decision [to support the LHS] reflects the analysis undertaken to develop a comprehensive strategic plan and an evidence base to inform your LHS and to deliver the housing target of between 3,000 and 3,500 dwellings as set by Greater Sydney Commission (GSC) for the period 2021-26.” (p.1)

 

The letter also lists a number of tasks that Council undertake:    

 

No.

Requirement

Council comments

1

Prepare and commence working towards a comprehensive work program and implementation plan for the LHS within six (6) months of this approval being granted by the Department and to share this with the Department.

 

It is noted that Council has provided an Action and Implementation Plan within the LHS, containing nine (9) recommendations to be undertaken within short, medium and long term timeframes. 

 

Notwithstanding, Council needs to complete an Implementation and Delivery Plan in accordance with DPIE template (AT-3) and supporting guidelines (AT-4).  The plan is to provide clarity around Council’s responsibilities and clearly articulate detailed tasks and milestones required to be carried out to implement the LHS, with the aim of supporting the delivery of housing supply, diversity, and affordability. Further detail is provided later in this report.

 

2

Review LEP and DCP controls which restrict the development of smaller, diverse and fit-for-purpose housing and provide an update to the Department by December 2022. … Any subsequent amendments to the LEP and DCP must be completed by June 2023, to ensure the revised controls enable housing diversity in the 6-10 year period.

 

Council currently supports this requirement in an action within the LHS:

Recommendation: Encourage medium density housing -  Research and design test potential DCP provisions to encourage development of medium density housing in Council’s R3 Medium Density Residential zones, with the goal of promoting smaller and affordable housing.  (p.95).

 

New DCP controls will be design tested and workshopped with internal stakeholders to ensure they are flexible enough to provide for a range of positive and innovative outcomes and are consistent with Council’s vision for high quality and diverse housing (i.e. Smaller sized homes, smaller medium density developments, secondary dwellings, and not dual occupancy developments.  This may include:

 

-    Reduced car parking requirements, in certain circumstances, as part of improved affordability;

-    Private/communal open space outcomes;

-    Allowing for alternate open space outcomes, such as private open space that scales to dwelling size or communal open space that offers larger and accessible shared facilities.

 

3

Monitor and review the supply and delivery of housing, in particular to track its performance against the 6-10 year housing target and to evaluate what additional medium-density and seniors housing continues to be delivered.

 

The supply and delivery of housing is covered by Council’s Quarterly reports and annual reporting scheme. Notwithstanding, Council will need to amend its reporting to include a detailed breakdown of when and where supply occurs including for medium density and seniors housing and submit this to DPIE.

 

4

Prepare an Affordable Housing Contribution Scheme (AHCS) that commits Council to examining the feasibility of levying affordable housing contributions for any new planning proposals that would result in development uplift or an increase in land value. This scheme is to be prepared in accordance with Department’s Guideline for Developing an AHCS.

 

Council currently supports this requirement in its recommendation within the LHS:

Recommendation: Develop affordable housing strategy -

Research affordable housing provision in the Lane Cove LGA and prepare an affordable housing strategy to deliver that housing.

And

Adopt an[d] implement the future Lane Cove Affordable Housing Strategy.

 

Notwithstanding, Council will need to examine the feasibility of a levy of affordable housing. This specialist feasibility analysis will likely to be undertaken by a consultant.

5

Prepare principles for assessing proponent-initiated requests for planning proposals, including out-of-sequence criteria to consider any additional opportunities for growth that are not identified in the LHS, or for urban renewal opportunities. In fulfilling this requirement, Council should use and expand upon its Local Strategic Planning Statement (LSPS)

Principles for Location of Additional Housing.

 

In doing so Council will use and expand upon its Principles for Location of Additional Housing in the Local Strategic Planning Statement (LSPS), as well as incorporating appropriate heads of consideration as provided in the DPIE Advisory notes (AT-2).

6

The direction and strategic planning approaches endorsed in any State-led strategies or plans are to prevail in the event of any inconsistency with this approval and/or the Council's LHS (as revised and current).

 

Noted.

7

Update or revise the LHS to inform Council's updates/ revision to it LSPS following the making of a future District Plan.

 

Noted.

Implementation Plan and Delivery Plan

 

The purpose of the implementation and Delivery Plan is to ensure that State Government agencies have a clear understanding of the roles and responsibilities required to facilitate a diverse, affordable and consistent housing supply pipeline for the LGA, and to detail a comprehensive works program for all strategic planning that Council commits to undertake to implement its LHS.

 

DPIE has developed an Implementation and Delivery Plan template (AT-3) and a supporting guideline document (AT-4) to assist councils in determining what information needs to be included in the plan.

 

The Implementation and Delivery Plan has two key components:  

 

Part 1 – Plan Summary 

 

This section of the plan will be relied upon by State Government agencies to gain an understanding of short, medium- and long-term projects and initiatives identified by the LHS and DPIE’s approval. It is intended to be a work plan and is to include a summary program of all projects, a project location map, and Council’s expectation on the next steps for planned updates of the LHS.   

 

Part 2 – Detailed Project Plans 

 

Detailed project plans are to be completed for each key project and action outlined in Council’s LHS and as may be additional required by DPIE’s approval.  The Project Plan has been crafted to assist council to project manage each of its projects and actions. 

 

Conclusion

 

The Department’s letter of approval has formally endorsed Council’s Local Housing Strategy which seeks to deliver a broad range of diverse and affordable housing in Lane Cove. This document, in conjunction with Council Local Strategic Planning Statement, is now a primary consideration for all new Planning Proposals.

 

The final Implementation and Delivery Plan will be completed by HillPDA Consulting and submitted to DPIE by 14 March 2022.  The Plan will address issues raised in the letter of approval and other LHS recommendations.

 

Given its minor administrative and operational implications, as well as the impending Council elections, it is recommended that authority be delegated to the General Manager to complete and submit the Implementation and Delivery Plan to the Department before the deadline.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

RECOMMENDATION

 

That Council:-

1.   Receive and note the report;

 

2.         Publish the endorsed Local Housing Strategy and letter of approval on Council’s website;

3.   Delegate authority to the General Manager to prepare and submit the Implementation and Delivery Plan to the Department of Planning, Industry and Environment when completed, as this is an operational matter.

 

 

 

 

 

 

Mark Brisby

Executive Manager

Environmental Services Division

 

ATTACHMENTS:

AT‑1 View

Adopted Local Housing Strategy - July 2021 (Post consultation)

98 Pages

Available Electronically

AT‑2 View

Letter of Approval for Lane Cove Local Housing Strategy

7 Pages

Available Electronically

AT‑3 View

Implementation and Delivery Plan Template

13 Pages

Available Electronically

AT‑4 View

Implementation and Delivery Plan Guideline

24 Pages

Available Electronically

  


 

Ordinary Council Meeting 18 October 2021

Annual Financial Statements - Year Ended 30 June 2021

 

 

Subject:          Annual Financial Statements - Year Ended 30 June 2021    

Record No:    SU772 - 62733/21

Division:         Corporate Services Division

Author(s):      Sarah Seaman 

 

 

Executive Summary

                                                              

Following completion of the annual external audit, Council’s Annual Financial Statements for the year ended 30 June 2021 are presented to Council for adoption and subsequent lodgement with the Office of Local Government by 31 October 2021.

 

Background

 

The audit of the Annual Financial Statements for the year ended 30 June 2021 has been completed by Council’s Auditors, the Audit Office of NSW and Grant Thornton Australia.

 

The 2021 draft audited Financial Statements were presented to the Internal Audit Committee on 7 October 2021 who endorsed the Statements without modification following an Audit Clearance Meeting between the Auditors and the Executive Management Team on Wednesday 6 October 2021.

 

The Auditors Report is currently in the process of being finalised and will lodged, together with the audited Financial Statements, with the Office of Local Government by the due date of 31 October 2021.

 

It should be noted that Section 418 of the Local Government Act 1993, requires that as soon as practicable after a council receives a copy of the Auditors Report:-

 

a)   It must fix a date for the meeting at which it proposes to present its audited financial reports, together with the auditor’s reports, to the public; and

 

b)   It must give public notice of the date so fixed.

 

Notice will be given via Council’s website of the intention to present the Annual Financial Statements for the year ended 30 June 2021, together with the Auditors Report at the 15 November Council meeting and invite members of the public to make written submission, should they wish to do so.

 

Representatives from the Audit Office of NSW and Grant Thornton Australia will be in attendance at the 15 November Council meeting to present the Auditors Report and respond to any questions Councillors may have.

 

Discussion

 

Financial Result

 

Council’s overall financial result for the year was an operating surplus of $2.283 million before capital grants and contributions and $6.456 million including capital grants and contributions.

 

The financial result reflects Council’s ongoing strong financial position and performance established and maintained over many years.  The financial result is particularly pleasing given the range of adverse financial impacts the COVID-19 pandemic has had on Council’s services and operations between 1 July 2020 and 30 June 2021.

 

Once again, Council has exceeded industry benchmarks in each of the key financial indicators, with the exception of the debt service cover ratio as Council has no borrowings. It is noted that the outstanding rates ratio is increasing (but still within industry benchmark) and is likely to be a reflection of the financial impacts the COVID-19 pandemic has had on our community. Council has witnessed a steady increase in the number of ratepayers who have entered into rate payment arrangements over the course of the past 12 months, which have been accommodated under council’s Debt Management Policy.

 

Audit Findings

 

In its Engagement Closing Report, the Audit Office of NSW has indicated it will be issuing Council with an unqualified audit opinion of its General Purpose Financial Statements. Furthermore, the Audit Office of NSW assessed and evaluated a range of key issues and audit risks as part of their audit scope. No matters arose from those issues or risks.

 

Council Officers identified a number of duplicate assets in its community and operational land registers which amounted to a valuation adjustment (decrease) of $27.6 million in Council’s Statement of Financial Position (Balance Sheet). The duplicate assets identified primarily relate to Crown Land assets that Council took care, control and management of in 2019. For example, a park may be made up of various land parcels, some of which are Council owned land and others Crown Land. When the Crown land came to Council, it was already included in the land valuation of the entire park, resulting in double counting of some land parcels. The Audit Office of NSW concurs with Council’s assessment of the necessary adjustment to Council’s Statement of Financial Position and is satisfied the adjustment has been made in accordance with relevant Accounting Standards. It is important to note this is an accounting adjustment, it does not adversely impact Council’s financial performance, its cash position or Council’s key financial performance indicators.

 

In addition, the Audit identified grant income of $104,000 which had not been accounted for correctly in a late stage of the audit and given it was not material, the accounting treatment was not corrected. The Audit Office “agree with management’s determination and do not consider the uncorrected misstatements significant enough to modify the opinion in the Independent Auditors Report”.

 

A Copy of the Annual Financial Statements for the year ended 30 June 2021 is attached at AT-1.

 

Statement by Councillors and Management

In accordance with Section 413(2)(c) of the Local Government Act, 1993, Council is required to include with the Annual Financial Statements a "Statement by Councillors and Management" signed under resolution of Council, by the Mayor, one other Councillor, the General Manager and the Responsible Accounting Officer, which will enable Council to complete the Annual Financial Statements and submit them to the OLG by 31 October 2021. 

This statement is presented on Page 5 of the General Purpose Financial Statements and is separately attached as AT-2.

 

 

 

 

 

 

Conclusion

 

Council’s financial position and performance for the period ending 30 June 2021 is strong. The

external audit findings present no challenges to Council, serving more a reminder of the benefits of

good internal controls, systems and processes.

 

 

RECOMMENDATION

 

That Council:-

 

1.   adopt the Annual Financial Statements (AT-1) for the year ended 30 June 2021;

 

2.   In accordance with Section 413(2)(c) of the Local Government Act, 1993, authorise the Mayor, one other Councillor, the General Manager and the Responsible Accounting Officer to sign the “Statement by Councillors and Management” (AT-2) for the General Purpose Financial Statements and lodge them with the Office of Local Government by 31 October 2021;

 

3.   Note that the Annual Financial Statements will be placed on Council’s website for public comment; and

 

4.   Invite the Audit Office of NSW and Grant Thornton Australia to attend the Council meeting of 15 November 2021 to present the Auditors Report.

 

 

 

 

 

 

Steven Kludass

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Draft Annual Financial Statements for the year ended 30 June 2021

75 Pages

 

AT‑2 View

General Purpose Financial Statement 2021 - Statement by Councillors and Management

1 Page

 

 

 


ATTACHMENT 1

Draft Annual Financial Statements for the year ended 30 June 2021

 

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ATTACHMENT 2

General Purpose Financial Statement 2021 - Statement by Councillors and Management

 

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Ordinary Council Meeting 18 October 2021

Rotary request for financial support due to the cancellation of the 2021 Rotary Fair due to COVID-19

 

 

Subject:          Rotary request for financial support due to the cancellation of the 2021 Rotary Fair due to COVID-19    

Record No:    SU8197 - 60948/21

Division:         Human Services Division

Author(s):      Susan Heyne 

 

 

Executive Summary

                                                              

The Rotary Fair has been held in Lane Cove annually since 1993. The Fair raises funds that Rotary uses on a range of community projects - local, within the State, and overseas. It is the Club’s major fundraising activity. For the second year in a row, the Fair was cancelled due to COVID-19. 

 

Rotary has written to Council requesting financial support of $16,000 to ensure that local projects can continue to be funded in 2021/2022 in the absence of the income from this year’s Fair due to COVID-19. 

 

In March 2021, Council agreed to provide Lane Cove Rotary with $10,000 funding due to the cancellation of the Rotary Fair in October 2020.  This funding was to support local community groups in the 2020-2021 financial year. It is recommended that subject to public consultation Council provide an amount of $8,500 to the Rotary Club of Lane Cove to support for local projects due to the cancellation of the Rotary Fair in 2021.

 

Background

 

The Rotary Club of Lane Cove, with support from Council, have run the Lane Cove Rotary Fair since 1993.  The Fair was scheduled to be held on Sunday, 10 October 2021.  However, in September 2021 Rotary, in conjunction with Council, made the decision that, due to COVID-19 and the uncertainty around being able to provide a safe community event, the Fair would be cancelled for this year. It was the only reasonable decision to take at the time and was also the correct one as New South Wales remained in lockdown on the date the Rotary Fair was due to take place.

 

Discussion

 

Rotary have written to Council requesting that Council contribute to the income shortfall caused by the cancellation of the 2021 Fair to allow them to continue their community support activities.  The Fair is the Club’s major fundraising activity for the year and is run in partnership with Council. The 2019 Fair contributed $33,545 to Rotary’s income.  In 2020 the Mega Raffle raised $19,150.  In 2021-2022, without the Fair, the Club’s fundraising activities will include the sale of Christmas puddings with an estimated income of $1,500 and an Easter Raffle which will raise an estimated $10,000. 

 

In 2019, Rotary provided an amount of $34,520 of charitable giving support. The cancellation of the Rotary Fair two years in a row has placed severe limitations on the ability of the Club to fund community projects. Rotary normally funds a mixture of Lane Cove specific projects; Rotary rural Community Projects; Australia wide projects and overseas projects.  The funds requested by Rotary in this application are for Lane Cove based projects only, with assistance to be funded from Council’s budget provision for running of the Rotary Fair and for Sustainability Lane, being $24,000 as a one-off assistance package.

 

 

The projects have been assessed based on their connection to Council’s Community Strategic Plan, Operational Plan and Delivery Plan and an amount of $8,500 is recommended. A copy of the list of projects and recommendations has been forwarded to Councillors separately.

 

Council is required to publicise the intention to provide financial assistance in line with Section 356 of the Local Government Act 1993. Section 356 of the Local Government Act 1993 prescribes the requirements when councils provide financial assistance to others (including charitable, community and sporting organisations and private individuals). Financial assistance must be for the purposes of exercising the Council's functions. Granting funding to Rotary will be in line with Section 356 of the Act.

 

Community Consultation

 

Statement of Intent

 

The consultation is designed to inform and consult with the community about the intention to grant financial assistance to the Rotary Club of Lane Cove.  The consultation is also required under section 356 of the Local Government Act.  Any comments received will be reviewed and evaluated to determine whether or not to proceed with provision of assistance.

 

Method

 

Level of Participation

Inform

Consult

Form of Participation

Open

Open

Target Audience

Lane Cove Community

Lane Cove Community

Proposed Medium

eNewsletter

Website Exhibition

Indicative Timing

October/November

October/November

 

Conclusion

 

Provision of these funds to the Rotary Club of Lane Cove is in keeping with Council’s Community Assistance Grants program. The funds are to be spent on local community projects which will assist a variety of community groups. Funding is available from the funds Councils sets aside for assisting in the running of the Fair and for Sustainability Lane.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

RECOMMENDATION

 

That Council:-

 

1.         Give consideration to providing an amount of $8,500 to the Rotary Club of Lane Cove to support for local projects due to the cancellation of the Rotary Fair in 2021.

 

2.         If funds are provided, request Rotary to add – “Proudly supported by Lane Cove Council” to any projects supported by the Council’s financial assistance; and

 

3.         Give public notice of the proposed funding in accordance with the consultation strategy outlined in this report and, subject to no objections being received, grant the funds.

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

ATTACHMENTS:

There are no supporting documents for this report.  


 

Ordinary Council Meeting 18 October 2021

Public Art in Birdwood Lane - Progress Report

 

 

Subject:          Public Art in Birdwood Lane - Progress Report    

Record No:    SU2509 - 62328/21

Division:         Human Services Division

Author(s):      Jane Gornall 

 

 

Executive Summary

 

In September 2020, Council received a report on proposed public art projects in Birdwood Lane as part of a Village Public Art program. This Report updates Council on the works undertaken so far and other works currently proposed. The Report also complies with the requirement of the Local Government Act 1993 – Section 67 regarding works carried out by Council on private land. It is recommended the report be received and noted.

 

Background

 

Once The Canopy was completed the need to ‘brighten up’ some of the blank walls in Birdwood Lane became more evident.  As per the September 2020 Report, property owners backing onto Birdwood Lane were liaised with to ascertain if they would be interested in being part of the Village Public Art program.  Expressions of Interest from artists were also sought.

 

Two property owners initially expressed interest to be included in the Program.  These were the Lane Cove Newsagency and the Commonwealth Bank building owners.  There has also been interest expressed by two other building owners and lessees.  Council will consider expanding the program when funding (and COVID restrictions) make this feasible.

 

Council had also resolved that the works would be completed under Section 67 of the Local Government Act at no cost to the property owners. Section 67 then requires a Report back to Council in compliance with subsection 2(b) of that section – this requirement is detailed in this Report. 

 

The works also need to be reported in Council’s Annual report.

 

Discussion

 

While two properties were chosen as at this time only one property – the Lane Cove Newsagency public art has been completed.  The other property which houses the Commonwealth Bank has been delayed as the successful artist resides in Melbourne and has not been able to undertake the task.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The information needed to comply with Section 67 is listed below:

 

Information required

Answer

 

 

1.   Person for whom the work was carried out

Duyanh Pty Ltd as trustee for A & A Lam Family Trust

2.   The Nature of the Work

Creation of a public artwork by artist Kim Siew including artwork conception and delivery. Final artwork is 9.7m in length and 3.1m in height. The wall was cleaned and primed prior to artwork application and sealed with a sacrificial graffiti proof coating. All necessary safety requirements were adhered to for delivery including the contracting of traffic control for the development of a Traffic Control Plan and traffic controllers during periods of artwork application.

3.   The type and quantity of materials used

Wall preparation – Dulux Colourbond paint in Shale Grey             

Artwork – Resene Lumbersider paints, various colours

 

4.   The charge made for those materials

Wall preparation  - $3,500

Artists Fees  -      $12,887

Traffic control -      $3,136.25

Graffiti proofing -    $429.25

Decal Printing -     $140.00

5.   The total number of hours taken by each person who carried out the work

 

Hours spent on site at the Newsagency

Wall preparation Supervisor  – 6 hours

Wall preparation Painter 1 – 8 hours

Wall preparation Painter 2 – 8 hours

Wall preparation Painter 3 -  8 hours

Artist – 24.5 hours

Artist Assistant 1 – 20.5 hours

Artist Assistant 2 – 13 hours

Traffic Controller 1 – 24.5 hours

Traffic Controller 2 – 24.5 hours

Graffiti proofer – 2.8 hours

 

6.   The total amount charged for carrying out the work (including the charge made for the materials.

No charge was levied on the business/building owner

7.   The reason for carrying out the work

The work was carried out as part of a Village Public Art program to enhance the look of the Village and in particular the area adjacent to The Canopy

 

The Newsagency work has now been successfully completed.  Photographs of the completed work are attached.  It is hoped that as COVID- 19 restrictions begin to lift work can be carried out on the Commonwealth Bank building.

 

 

 

 

 

Conclusion

 

The total cost of the project was $20,092.50 excluding GST.  As per Council’s resolution of September 2020 there was no charge levied to the business owner. Feedback from the community has been very positive. 

 

Further works are envisaged based on the success of the Newsagency project.

 

RECOMMENDATION

 

That the Report be received and noted.

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

ATTACHMENTS:

AT‑1 View

Lane Cove Village Art project - before the works

1 Page

 

AT‑2 View

Newsgency being  primed before painting

1 Page

 

AT‑3 View

Newsagency with work by artist Kim Siew

1 Page

 

  


ATTACHMENT 1

Lane Cove Village Art project - before the works

 

                                   


ATTACHMENT 2

Newsgency being  primed before painting

 

                                            

                                          


ATTACHMENT 3

Newsagency with work by artist Kim Siew

 

                                             


 

Ordinary Council Meeting 18 October 2021

Pecuniary Interest Returns 2021

 

 

Subject:          Pecuniary Interest Returns 2021    

Record No:    SU2095 - 62742/21

Division:         Corporate Services Division

Author(s):      Simon Cole 

 

 

Executive Summary

 

The purpose of this report is to table the Pecuniary Interest Returns of Designated Staff and Councillors as required by the Local Government Act 1993.  This report recommends that Council notes the tabling of these returns.

 

Background

 

The disclosure of interest returns, written declarations and the disclosure of pecuniary interests at Council and Council committee meetings, supports community confidence in local government and ensures staff act honestly and responsibly, when carrying out Council functions.

 

Section 449(3) of the Local Government Act 1993 (“LG Act”) requires Designated Staff and Councillors holding these positions as of 30 June each year to lodge a “Disclosures by Councillors and Designated Persons Return” to the General Manager by 30 September that year.

 

Discussion

 

Council’s Code of Conduct replicates the Local Government Act, which requires that Councillors and designated persons complete and lodge with the General Manager a return disclosing his or her pecuniary interests within three (3) months of:-

·    Becoming a Councillor or designated person;

·    30 June of each year, and

·    Becoming aware of a new interest that must be disclosed in the return.

 

A designated person refers to:-

·    The General Manager and Senior staff;

·    A staff member who holds a position as a designated person because it involves the exercise of a function that could give rise to a conflict of interest; and,

·    Members of Committee where the Committee is exercising a function that could give rise to a conflict of interest.

 

All returns for Councillors and Designated Staff in office as at 30 June 2021 have been submitted by the 30 September deadline.

 

 

RECOMMENDATION

 

That Council note the Report and tabling of Pecuniary Interest Returns of Designated Staff and Councillors for the return period 1 July 2020 to 30 June 2021.

 

 

 

 

 

 

Stephen Golding

Manager - Risk and Corporate Safety

Corporate Services Division

 

 

 

Steven Kludass

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 18 October 2021

IPART Review of Rate Peg – Population Growth

 

 

Subject:          IPART Review of Rate Peg – Population Growth    

Record No:    SU914 - 65086/21

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

Executive Summary

 

IPART has completed its review of the Local Government rate peg to include population growth. The NSW Government adopted the final report’s recommendation to allow councils to increase the rate peg by a population factor in addition to the current Local Government Cost Index. This reform will see revenue per capita from Rates remain constant, rather than the current situation which sees revenue per capita decline as the population grows. It is recommended the report be received and noted.

 

Background

 

Council’s Rates are calculated based on the unimproved ‘land only’ value of a property. When the value of properties rises, the Rate revenues does not simply rise in line with the increase, the revenue increase is actually capped, the ‘rate peg’.

 

The ‘rate peg’ concept is outlined in s506 of the Local Government Act 1993. It is the maximum percentage by which a council may increase its general rates income for a year. That amount is currently calculated by reference to the Local Government Cost Index (which measures increases in costs) and improvements in productivity.

 

IPART has been reviewing the way the rate peg is calculated so that it can account for population growth. The purpose of the review is to ensure that residents in local government areas experiencing population growth are provided with adequate infrastructure and services.

 

Discussion

 

Currently in the Lane Cove Local Government area (LGA), the way Council receives additional Rates revenue from increased population is via the Rates levied on each new property. As there is little vacant land in the LGA for subdivision, all additional properties are strata units. Under Council’s Rating system residential strata units, regardless of the number of bedrooms, pay the same amount of Rates, which is the minimum Rate that Council charges, currently $931. This is because the land value for an individual strata unit is relatively low, compared to a house lot.

 

As each new property that is added pays the Minimum Rate, it means the amount councils receive is below the average rates for all residential properties. The cumulative impact of this is that councils receive less money per capita for each new property compared to existing properties. In Lane Cove’s case, Council currently receives approximately 0.54% in additional Rates revenue for every 1% increase in population. This means the revenue per capita is declining.

 

Maintaining revenue per capita is important in order to maintain existing services and service levels, employee costs, materials and contracts and other related expenses that ordinarily increase and often in proportion to population increases. Also, the recurrent costs associated with providing new, expanded or augmented assets to support the growing community need to be met.

 

IPART’s review was initiated to address this issue in December 2020. The final IPART report was published on September 2021, and on 5 October 2021 was adopted by the NSW Government without alteration, which is included as AT-1.

 

The current rate peg formula is: 𝑅𝑎𝑡𝑒 𝑝𝑒𝑔 = ∆𝐿𝐺𝐶𝐼𝑝𝑟𝑜𝑑𝑢𝑐𝑡𝑖𝑣𝑖𝑡𝑦 𝑓𝑎𝑐𝑡𝑜𝑟 + 𝑜𝑡ℎ𝑒𝑟 𝑎𝑑𝑗𝑢𝑠𝑡𝑚𝑒𝑛𝑡𝑠.

 

The new formula is: 𝑅𝑎𝑡𝑒 𝑝𝑒𝑔 = ∆𝐿𝐺𝐶𝐼𝑝𝑟𝑜𝑑𝑢𝑐𝑡𝑖𝑣𝑖𝑡𝑦 𝑓𝑎𝑐𝑡𝑜𝑟 + 𝑜𝑡ℎ𝑒𝑟 𝑎𝑑𝑗𝑢𝑠𝑡𝑚𝑒𝑛𝑡𝑠 +𝑝𝑜𝑝𝑢𝑙𝑎𝑡𝑖𝑜𝑛 𝑓𝑎𝑐𝑡𝑜𝑟

 

Each year, each council will have a population factor equal to the annual change in its residential population, adjusted for revenue received from supplementary valuations in the previous year. The population factor is equal to the maximum of zero or the change in residential population less the supplementary valuations percentage.

 

If a Council’s population growth is negative (as measured by the ABS data) the population factor would be zero. This approach reduces the lag between when population growth is counted and when the change in the LGCI is applied.

 

From 1 July 2022, the new formula will see Council’s Rates rise in line with population. For the current year, a 1% increase in population would have seen Council receive an estimated additional $250,000, less the amount council currently receives from Supplementary Rates which is estimated at $130,000 per annum. The report in AT-1 includes tables at the rear that show that over the last 4 years, the Lane Cove LGA has grown in population by a total of 11.6%, which is significant growth. There is no automatic retrospectivity to the new formula and based on the latest DPIE population projections of approximately 52,000 by 2036, the annual population % increase will average around 2%. To prepare for this reform, an amendment to the Local Government Act 1993 was made earlier this year to ensure that multiple rate pegs may be set.

 

Interestingly, given the current proposed changes to Infrastructure Contributions proposed by the NSW Government, IPART stated at Page 19 of the IPART report ‘Councils should use infrastructure contributions to fund infrastructure needed to service development.’ This is a in stark contrast to the position proposed by the Productivity Commission which proposed that Rates should also fund infrastructure required for population growth.

 

Conclusion

 

The IPART report and reforms are welcomed. They will ensure councils maintain revenue per capita to deliver services with no decline in service provision from servicing an increased population. The new formula for the Rate Peg acknowledges this important issue.

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

ATTACHMENTS:

AT‑1 View

Review of the rate peg to
include population growth Final Report September 2021

 

Available Electronically

  


 

Ordinary Council Meeting 18 October 2021

Council Snapshot September 2021

 

 

Subject:          Council Snapshot September 2021    

Record No:    SU220 - 63615/21

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

Attached for the information of Councillors is a review of Council’s recent activities. This report provides a summary of the operations of each division for September 2021.

 

Conclusion

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

ATTACHMENTS:

AT‑1 View

Council Snapshot September 2021

33 Pages

 

  


ATTACHMENT 1

Council Snapshot September 2021

 

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