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Minutes

Extraordinary Meeting of Council

2 August 2021, 7:00PM

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.

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Extraordinary Meeting of Council 2 August 2021

Minutes

 

PRESENT: Councillor P. Palmer (Chair), Councillor S. Bennison, Councillor K. Brent, Councillor D. Brooks-Horn, Councillor K. Morris, Councillor D. Strassberg Councillor F. Vissel and Councillor A. Zbik.

 

ALSO PRESENT: General Manager, Executive Manager – Corporate Services, Executive Manager – Environmental Services, Executive Manager – Open Space & Urban Services, Executive Manager – Human Services.

 

DECLARATIONS OF INTEREST:

Nil

APOLOGIES 

Nil

OPENING OF MEETING WITH PRAYER

The meeting was opened with a prayer by the General Manager.

 

ACKNOWLEDGEMENT OF COUNTRY

The Mayor gave an acknowledgement of Country.

 

WEBCASTING OF COUNCIL MEETING

The Mayor advised those present that the Meeting was being webcast.

 

SUSPENSION OF STANDING ORDERS

118

RESOLVED on the motion of Councillors Brooks-Horn and Strassberg that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

 

For the Motion were Councillors Palmer, Strassberg, Bennison, Brent, Brooks-Horn, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

PUBLIC FORUM

Richard Sicobo of Holdsworth Avenue St Leonards in relation to synthetic turf at Bob Campbell Oval;

Stephen Curley of Upper Cliff Road Northwood in relation to synthetic turf at Bob Campbell Oval;

John Southwood of Mitchell Street Greenwich in relation to synthetic turf at Bob Campbell Oval;

Don Murchison of Innes Road Greenwich in relation to synthetic turf at Bob Campbell Oval;

Bryan Beudeker of River Road Northwood in relation to synthetic turf at Bob Campbell Oval;

Dennise Terry of Vista Lane Greenwich in relation to synthetic turf at Bob Campbell Oval;

Bridget Kennedy of Seville Street Lane Cove in relation to synthetic turf at Bob Campbell Oval;

Geoff Dawson of River Road West Lane Cove in relation to synthetic turf at Bob Campbell Oval;

Peter Deane of Wallace Street Greenwich in relation to synthetic turf at Bob Campbell Oval;

Helen Smith of Glenview Street Greenwich in relation to synthetic turf at Bob Campbell Oval;

Chelsea Souter of Carlotta Street Greenwich in relation to synthetic turf at Bob Campbell Oval;

Neil Murchison of Innes Road Greenwich in relation to synthetic turf at Bob Campbell Oval;

Penny Smith of Balfour Street Greenwich in relation to synthetic turf at Bob Campbell Oval;

Peter Staveley of Seaman Street Greenwich in relation to synthetic turf at Bob Campbell Oval;

Jennifer Schneller of Upper Cliff Rd Northwood in relation to synthetic turf at Bob Campbell Oval;

Penny Mabbutt  of Manns Avenue Greenwich in relation to synthetic turf at Bob Campbell Oval;

Rochelle Flood of Burns Bay Road Lane Cove in relation to synthetic turf at Bob Campbell Oval;

Liubov Robertson of Fleming Street Northwood in relation to synthetic turf at Bob Campbell Oval;

Jacky Barker of Lane Cove in relation to synthetic turf at Bob Campbell Oval;

Jorida Zeneli of River Road Northwood in relation to synthetic turf at Bob Campbell Oval;

Dennis Karp of George Street Greenwich in relation to synthetic turf at Bob Campbell Oval;

Joseph Mitchell of Greenwich Road Greenwich in relation to synthetic turf at Bob Campbell Oval;

Martin Cunningham of Wallace Street Greenwich in relation to synthetic turf at Bob Campbell Oval;

John Malmberg of Coolabah Ave Greenwich in relation to synthetic turf at Bob Campbell Oval;

Shauna Forrest of Dettmann Ave Longueville in relation to synthetic turf at Bob Campbell Oval;

Ian Meller of Albert Greenwich in relation to synthetic turf at Bob Campbell Oval;

Candida Anstee of Lansdowne Street Greenwich in relation to synthetic turf at Bob Campbell Oval;

Lisa Perry of George Street Greenwich in relation to synthetic turf at Bob Campbell Oval;

Iain Suthers of Ronald Avenue Greenwich in relation to synthetic turf at Bob Campbell Oval;

Frank Hammersley of Ford Street Greenwich in relation to synthetic turf at Bob Campbell Oval;

Alan Winney of Innes Road Greenwich in relation to synthetic turf at Bob Campbell Oval;

Merri Southwood of Greenwich in relation to synthetic turf at Bob Campbell Oval; and

Jessica Bennett of Lane Cove in relation to synthetic turf at Bob Campbell Oval.

Written submissions:-

Megan Cribb of Chisholm Street Greenwich n relation to synthetic turf at Bob Campbell Oval; and

Duncan Ramsay of Seaman Street Greenwich in relation to synthetic turf at Bob Campbell Oval.

 

RESUMPTION OF STANDING ORDERS

119

RESOLVED on the motion of Councillors Brooks-Horn and Strassberg that Standing Orders be resumed.

 

For the Motion were Councillors Palmer, Strassberg, Bennison, Brent, Brooks-Horn, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Procedural Motion

120

RESOLVED on the motion of Councillors Strassberg and Bennison that the meeting be adjourned for 5 minutes.

 

For the Motion were Councillors Palmer, Strassberg, Bennison, Brent, Brooks-Horn, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Orders Of The Day

Nil

Officer Reports for Determination

 

Procedural Motion

ADDENDUM TO Further Report - Tender for Construction and Installation of Synthetic Sports Field and Landscape Works - Bob Campbell Oval

121

RESOLVED on the motion of Councillors Palmer and Vissel that the late addendum to the Further Report be received and noted.

 

For the Motion were Councillors Palmer, Strassberg, Bennison, Brent, Brooks-Horn, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Further Report - Tender for Construction and Installation of Synthetic Sports Field and Landscape Works - Bob Campbell Oval

 

MOTION

A motion was moved by Councillors Brooks-Horn and Vissel that Council:-

1.    Not accept any tender and cancel the proposal for the contract;

2.    Writes to the Hon Rob Stokes MP, The Hon Anthony Roberts MP and the Department of Planning, Industry and Environment requesting a change of grant conditions to allow for a refurbished natural turf pitch at Bob Campbell Oval;

3.    Postpone the installation of a synthetic pitch and fence until after a 5 year trial of natural turf on Bob Campbell Oval using the refurbishment and maintenance methods as outlined in the July 2021 AgEnviro Solutions report; and

4.    Receive a yearly report on usage and pitch condition.

EXTENSION OF TIME

122

RESOLVED on the motion of Councillor Vissel and Morris that Councillor Brooks-Horn be granted a 1 minute extension of time.

 

For the Motion were Councillors Palmer, Strassberg, Bennison, Brent, Brooks-Horn, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

FORESHADOWED MOTION

A Foreshadowed Motion was moved by Councillors Strassberg and Palmer that:-

1.    Council declines to accept any of the tenders submitted for the Construction and Installation of Synthetic Sports Field and associated infrastructure at Bob Campbell Oval;                                  

2.    Council will enter into negotiations with Synergy Turf Manufacturing Pty Ltd with a view to entering into a contract in relation to the subject matter of the tender for the Construction and Installation of Synthetic Sports Field and associated infrastructure at Bob Campbell Oval. The reason for determining to enter into negotiations with Synergy Turf Manufacturing Pty Ltd is that the tender submitted by Synergy Turf Manufacturing Pty Ltd appeared to be the most advantageous, however, there are material terms and conditions that the Council would require to be included in any contract for the said works that are not subject of the tender. The material terms and conditions include provisions in the contract to ensure:

a.    That the works are not allowed or required to commence before the duties imposed under Part 5 of the Environmental Planning and Assessment Act 1979 have complied with;

b.    That the Council may decide not to proceed with the works and may cancel the contract after complying with the duties imposed under Part 5 of the Environmental Planning and Assessment Act 1979;

c.     That the Council does not incur any liability if, after complying with the duties imposed under Part 5 of the EP&A Act, it decides not to proceed with the works and cancels the contract; and

d.    A copy of the final version of the contract for work be circulated to Councillors prior to signing. 

3.    Council delegates to the General Manager the functions of conducting the negotiations and entering into a contract for the works referred to in resolution 2 if the negotiations are successful;

4.    To address community concern and ensure the highest level of transparency, Council develop a Probity Plan for preparation of the Part 5 Assessment and the decision making process following the assessment, including publishing the REF on Council’s website prior to any decision;

5.    Council note DPIE have indicated that they do not have additional funds available for the project at this time, and continue to pursue opportunities for additional funding from DPIE to cover the additional costs of the project due to inflationary cost escalation and innovations to create the nation's most environmentally sensitive synthetic playing field; and

6.    In the event DPIE and NSFA funding does not cover the full cost of the project, Council fund the balance of the project by varying the 2021/2022 Budget, and including in the 2022/23 budget if necessary, additional funds from s7.11 Developer Contributions.

 

Upon being put to the meeting the Motion was declared lost.

 

For the Motion were Councillors Brooks-Horn, Vissel, Zbik and Morris (Total 4).

Against the Motion were Councillors Palmer, Strassberg, Bennison and Brent (Total 4).

 

The Foreshadowed Motion became the Motion.

PROCEDURAL MOTION

123

RESOLVED on the motion of Councillors Bennison and Brent that the motion be put.

 

For the Motion were Councillors Palmer, Strassberg, Bennison, Brent and Zbik (Total 5).

Against the Motion were Councillors Brooks-Horn, Vissel and Morris (Total 3).

124

Upon being put to the meeting, the voting being equal, the Mayor exercised a casting vote in favour of the Motion and declared it carried.

 

For the Motion were Councillors Palmer, Strassberg, Bennison and Brent (Total 4).

Against the Motion were Councillors Brooks-Horn, Vissel, Zbik and Morris (Total 4).

 

Matter of Urgency

125

RESOLVED on the motion of Councillors Bennison and Palmer that the following matter of dealt with as a matter of urgency.

 

For the Motion were Councillors Palmer, Strassberg, Bennison, Brent, Brooks-Horn, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

The Mayor ruled the matter to be of great urgency on the grounds that it requires a decision by the council before the next scheduled ordinary meeting of the council.

126

RESOLVED on the motion of Councillors Bennison and Brent that The General Manger be authorised to:-

1.    In the first instance contact the Mayor of Cumberland, Councillor Steve Christo to establish what the needs are of the Cumberland community;

2.    Approach the store managers of Woolworths, Coles (Lane Cove), and other organisations if required, to develop and implement a process for the collection and distribution of store cards (Woolworths/Coles) to the residents of the Cumberland LGA as directed by representative(s) of Cumberland Council; and

3.    Submit a report on progress to the August meeting of Council.

 

For the Motion were Councillors Palmer, Strassberg, Bennison, Brent, Brooks-Horn, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

  CLOSE

 

The meeting closed at 11:00pm.

 

Confirmed at the Ordinary Council Meeting of 16 August 2021, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

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