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Agenda

Ordinary Council Meeting

15 March 2021

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 

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Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Monday 15 March 2021 commencing at 7pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully

Craig - GM

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Pam Palmer. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

 

Council uses the online video conferencing platform Zoom for the Public Forum. A link to the video conference, which will include all Councillors attending the Council meeting, will be made available for community members to participate. All speakers wishing to participate in the public forum must register by using the online form no later than midnight, on the day prior to the meeting (i.e. Sunday 14 March) and a Zoom meeting link will be emailed to the provided email address. Please note that the time limit of three minutes per address still applies so please make sure your submission meets this criteria. Alternatively, members of the public can still submit their written address via email to service@lanecove.nsw.gov.au. Written addresses are to be received by Council no later than midnight, on the day prior to the meeting. (500 words maximum).

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Executive Manager – Corporate Services on (02) 9911 3550.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 15 March 2021

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

Confidential Items

 

1.       Strategic Property Acquisition

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and as it idenfifies the property Council proposes to aquire, which is not public information. 

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

CONFIRMATION OF MINUTES

 

2.      ORDINARY COUNCIL MEETING - 15 FEBRUARY 2021

 

Notices of Rescission

 

3.       Notice of Rescission - Bob Campbell Oval Masterplan - Post Consultation

 

Orders Of The Day

 

Notices of Motion

 

4.       Notice of Motion - Bob Campbell Oval Natural Turf Playing Field

 

5.       Notice of Motion - Lane Cove RSL Sub-Branch and Lane Cove War Memorial School of Arts Building

 

6.       Notice of Motion - E-scooters in NSW

 

Officer Reports for Determination

 

7.       Traffic Impacts of the 4-8 Northwood Road Development - Pathways

 

8.       Traffic Committee - February 2021

 

9.       Lane Cove Aquatic Centre - Assessment of Lap Lane Booking

 

10.     Rotary Request for Financial Support Due to the Cancellation of the 2020 Rotary Fair Due to COVID-19

 

11.     Community Gift Card - Love Where You Shop - 2 Year Update

 

12.     Council Snapshot February 2021

 

 

 

 


 

Ordinary Council Meeting 15 March 2021

Notice of Rescission - Bob Campbell Oval Masterplan - Post Consultation

 

 

Subject:          Notice of Rescission - Bob Campbell Oval Masterplan - Post Consultation    

Record No:    SU5606 - 12983/21

Division:         Lane Cove Council

Author(s):      Councillor David Brooks-Horn; Councillor Frances Vissel; Councillor Katherine Morris 

 

 

Background

 

On 16 November 2020, Council considered the Post-Consultation Report for the Bob Campbell Oval Masterplan.   The Report presented to Council is attached (AT-1).

 

Discussion

 

The resolution was moved and carried as follows:-

“That:-

1.   Council receive and endorse the revised Bob Campbell Oval Master Plan, AT- 9;  

2.   Upgrades be undertaken to the bush tracks leading to the oval (from River Rd and from Ford St) including better pedestrian access through the culvert below River Rd - funded either through the NSW Precinct Support Scheme Grant or the NSW Public Spaces Legacy Program Grant;

3.   Council write to DPIE seeking agreement to the change to the conditions of the Precinct Support Scheme Grant to delay commencement of the project due to:

(a)  continuing major works being undertaken by Sydney Water at the site; 

(b)  timing constraints in preparing for and staging the Greenwich Village Games; and;

4.   The head petitioners be notified.”

 

In moving rescission to item one (1) above, it is noted that residents have expressed an overwhelming objection to the installation of a synthetic surface playing oval for resident, sporting and public use. 

 

The petition received by Council of 1,614 signatures did not support the upgrade of the sports field from turf to synthetic. 

 

180 submissions did not support the proposal’s upgrade of the oval from turf to synthetic for a variety of reasons.

 

RECOMMENDATION

 

That Council Rescind Item 1 of Resolution 183 of the Ordinary Council meeting 16 November 2020, Bob Campbell Oval Concept Plan – Post Consultation - “Council receive and endorse the revised Bob Campbell Oval Master Plan, AT- 9’”.

 

 

 

 

 

Councillor David Brooks-Horn

Councillor

 

 

 

Councillor Frances Vissel

Councillor

 

 

 

Councillor Katherine Morris

Councillor

 

ATTACHMENTS:

AT‑1View

Revised Masterplan Bob Campbell Oval

1 Page

 

  


 

Ordinary Council Meeting 15 March 2021

Notice of Motion - Bob Campbell Oval Natural Turf Playing Field

 

 

Subject:          Notice of Motion - Bob Campbell Oval Natural Turf Playing Field    

Record No:    SU5606 - 12989/21

Division:         Lane Cove Council

Author(s):      Councillor David Brooks-Horn; Councillor Frances Vissel; Councillor Katherine Morris 

 

 

Executive Summary

                                                              

Note this Motion will lapse if the Motion to rescind Item 1 of the Bob Campbell Oval Masterplan is lost.

 

The purpose of this Motion is to require Council to provide a report based on expert advice regarding the installation of a level turf playing surface at Bob Campbell Oval.

 

Discussion

 

The playing surface at Bob Campbell Oval is in poor condition.  A multiple number of community uses is catered for by Bob Campbell Oval.  The c residents have given considerable and continued support for a turf surface playing oval for resident, sporting and public use.  A petition of 1,614 signatures has been received by Council objecting to the upgrade of the sports field from turf to synthetic.

 

Some 180 submissions were received by Council objecting to the proposal to upgrade of the oval from turf to synthetic for various reasons.

 

RECOMMENDATION

 

That Council direct the General Manager to prepare a report and recommendation/s, to be presented to the Council for its determination at the Council meeting in July 2021 after undertaking further investigation and obtaining expert advice in relation to the inclusion in the Bob Campbell Oval Concept Plan for a level turf playing surface including reference to grass types, soil type, drainage, water reticulation, storage & irrigation systems.

 

 

 

 

 

Councillor David Brooks-Horn

Councillor

 

 

 

Councillor Frances Vissel

Councillor

 

 

 

Councillor Katherine Morris

Councillor

 

ATTACHMENTS:

There are no supporting documents for this report.


 

Ordinary Council Meeting 15 March 2021

Notice of Motion - Lane Cove RSL Sub-Branch and Lane Cove War Memorial School of Arts Building

 

 

Subject:          Notice of Motion - Lane Cove RSL Sub-Branch and Lane Cove War Memorial School of Arts Building    

Record No:    SU4802 - 13300/21

Division:         Lane Cove Council

Author(s):      Councillor David Brooks-Horn; Councillor Scott Bennison 

 

 

Executive Summary

                                                              

Recent historical research has highlighted that the Lane Cove War Memorial School of Arts was an initiative of the RSL Sub-Branch and that the trustees of this body were also instrumental in working with Council to develop the Lane Cove Library. 

 

Background

 

The attached article Lane Cove’s World War 1 War Memorial – The Lane Cove War Memorial School of Arts[1] recalls the formation of the 103rd Lane Cove RSL Sub-Branch of the Returned Sailors and Soldiers Imperial League of Australasia in August 1919 and its role in the establishment of the Lane Cove War Memorial School of Arts in 1923, and subsequently the purchase of a building by Council for a municipal library in 1945. 

 

By the mid 1990’s a major refurbishment was needed, and in 2000 the building was opened as the Queen Elizabeth the Queen Mother Centenary Building, to celebrate the 100th birthday of the Queen Mother. 2013 saw another refurbishment and the building was again renamed, becoming the Lane Cove Living and Learning Centre

 

Discussion

 

Significantly, the conference held on 5 July 1945 between the trustees of the Lane Cove War Memorial School of Arts and Council representatives, agreed upon the following terms and conditions for Council acquisition of the building as a free Public Library:

 

·    The building is at all times to be regarded as a War Memorial;

·    The building is to be handed over to the Council free of cost;

·    The library books, the property of the present School of Arts library, to be handed over free of cost;

·    A room to be set aside and reserved for the exclusive use of returned soldiers; and,

·    The room used by various lodges should continue to be available to the lodges.

 

Provision was also made for the construction of a War Memorial in front of the School of Arts building and this was officially opened in 1955. 

 

Currently, the Lane Cove RSL Sub-Branch meet monthly on the first Thursday between 10am and 12 noon, at the Lane Cove Library.  The Lane Cove RSL sub-branch work with Library staff and present numerous free public talks relating to military history.

 

The Lane Cove RSL sub-branch works with the Lane Cove Council on the ANZAC day and Remembrance Day ceremonies.

 

The history of the War Memorial School of Arts and the transformation into the public library we know today in Lane Cove demonstrates the vital role played by the Lane Cove RSL Sub-Branch has played not only on behalf of Lane Cove veterans of wars since 1919 but to the whole community of Lane Cove.

 

Conclusion

 

The proposed resolution ensures that Council recognises the contribution of the Lane Cove RSL Sub-Branch by reinstating the title War Memorial to the School of Arts and supporting the on-going meetings of the Lane Cove RSL Sub-Branch at the Lane Cove Library. 

 

Note from General Manager

 

The Library charges the RSL Sub-branch $22.50 per meeting – they meet for 1.5 hours per month.  Charge is $15 per hour as the concession rate.   The various presentations/talks on Australian involvement in wars that are held in conjunction with the Library are free of charge. The Library would also normally supply the food, drinks and staff.

 

It is estimated that a “War Memorial” sign would cost between $1000-$2,000 depending on size, design and materials. This can be funded within Council’s adopted operating budget.

 

 

 

RECOMMENDATION

 

That Council:-

 

1.   Having regard to the historical access to a room provision, Council not charge the Lane Cove RSL sub-branch room hire for their monthly meetings and presentations, and;

 

2.   Meet with the executive of Lane Cove RSL sub-branch in order to reinstate the words on a sign in a prominent position “War Memorial” on the front of the former Lane Cove War Memorial School of Arts building.

 

 

 

 

 

Councillor David Brooks-Horn

Councillor

 

 

 

Councillor Scott Bennison

Councillor

 

ATTACHMENTS:

AT‑1View

Lane Cove History Journal Article- War Memorial School of Arts

5 Pages

 

AT‑2View

Current signage - School of Arts

 

 

  


 

Ordinary Council Meeting 15 March 2021

Notice of Motion - E-scooters in NSW

 

 

Subject:          Notice of Motion - E-scooters in NSW    

Record No:    SU3477 - 13313/21

Division:         Lane Cove Council

Author(s):      Councillor Pam Palmer 

 

 

Executive Summary

                                                              

There are many reasons why e-scooters could be a good transport option in Lane Cove.  Proposed trials in a number of Sydney LGAs were abandoned last week by the Minister for Transport.  It is recommended that Council write to the Minister requesting he reconsider his decision.

Background


The NSW government has abandoned plans for an electric scooter trial in Sydney despite a national push to legalise the mobility devices.

Electric scooters are illegal on roads and footpaths in NSW, but sales continue to grow.

Transport Minister Andrew Constance said he was “not in the mood” to have e-scooters on Sydney streets, even though his department ran a lengthy process recommending strict conditions for holding a trial in Sydney:  electric scooters would be restricted to riders aged over 18 who hold a driver's license and could only be ridden during the day and be allowed on footpaths capped at 10km/h and on bicycle paths and residential streets up to 25km/h.

Discussion

 

The National Transport Commission, the statutory body for developing road regulations, spent 18 months considering the barriers to the safe use of personal mobility devices, given state legislation has failed to keep up with advances in technology.

Demand
Share schemes by Lime, Beam and Neuron operate in Brisbane, Adelaide and Canberra where users pay by the minute, while e-scooters are popular in dozens of cities worldwide.

Despite only being legal to use on private property in NSW, e-scooters are prevalent around Sydney and sold at national retailers including Myer and JB Hi-Fi as well as boutique scooter shops.

Risk
All modes of transport carry some degree of accident risk.  Overseas accident data is not comparable given helmets are often not required.

“Litter”
Mr Constance claims e-scooters would be left up trees and littering parks and footpaths.  This did occur with initial trials of bike sharing but these bikes were heavy and, with no gears, difficult to ride up hills.

However, electric bikes have been better received and electric scooters should be the same.

Amenity and Sustainability
E-scooters free up space by taking commuters off roads and public transport.  They are obviously less polluting than cars and are more convenient for that “last mile” of commuter travel.

Scooters are more convenient than bikes for people living in apartments.  Older apartment blocks usually have no existing bike storage so bikes are often stored on the balcony, which is not ideal in terms of space and weather.  A scooter takes up far less room in an apartment.

They are also a more convenient form of transport than a bike in terms of what clothes the rider can wear.

Use of e-scooters in place of cars would help Lane Cove meet its emission reduction targets.

 

RECOMMENDATION

 

That Council write to the Minister for Transport requesting he reconsider his decision.

 

 

 

 

 

Councillor Pam Palmer

Mayor

 

ATTACHMENTS:

There are no supporting documents for this report.


 

Ordinary Council Meeting 15 March 2021

Traffic Impacts of the 4-8 Northwood Road Development - Pathways

 

 

Subject:          Traffic Impacts of the 4-8 Northwood Road Development - Pathways    

Record No:    SU1326 - 11900/21

Division:         Open Space and Urban Services Division

Author(s):      Sashika Perera 

 

 

Executive Summary

 

The traffic generation from the redevelopment of 4-8 Northwood Road and 274-274A Longueville Road, Lane Cove), the Pathways Development, has been a point of contention amongst the Northwood and Longueville communities. While access to the development is proposed via Northwood Road, the left in/left out operation of its driveway results in vehicles accessing the local road network of Arabella Street, Woodford Street and Kenneth Street for vehicles travelling to the development from the east.

 

The November 2020 Council meeting resolved that:

 

Council, to ameliorate the traffic impacts of the proposed Pathways development, investigate ways in which traffic approaching from the East can be routed to avoid the use of the rat run through Longueville and a report come back to Council.

 

This report analyses the impact of The Pathways development on the local road network and quantifies that impact will be a maximum of 8 and 38 additional vehicles in Arabella Street and Woodford Street in the AM and PM peak hours respectively.

 

Notwithstanding the above, the report investigates three options to ameliorate the traffic impacts on local roads as follows:

 

1.   Having the access into the development as a four-way traffic junction at the Kenneth Street intersection;

 

2.   Permit a right hand turn into the complex itself where the driveway is currently planned (at the southern end of the of the site);

 

3.   Construction of a roadway through the old Caltex service station site so that vehicles wishing to enter the site from the east via River Road can turn left into the proposed roadway and subsequently access the site via Kenneth Street and Northwood Road.

 

While options 1 and 2 are not supported by TfNSW, the construction of the roadway through the old Caltex Service Station site involves either land acquisition or granting right of carriageway and the construction of a 30 metre long roadway. The cost of land acquisition and construction of the roadway is unknown at this stage.

 

In relation to the overall traffic generation in Northwood, the February 2021 Council meeting also resolved that:

 

1.   The report on the options to ameliorate the traffic impacts of the proposed

Pathways development also address the proposed 266 Longueville Road

development, the proposed Sports and Recreation facility and current zoning for

the area;

 

2.   The report include the imminent works to upgrade the Blaxland Corner intersection, including the new right-hand turn lane from Longueville Rd into River Rd West.

 

As such, this report also analyses the traffic impacts of the 266 Longueville Road development on the local road network and states that the development will generate a maximum of 21 and 27 additional vehicles accessing Austin Street and Alpha Road for vehicles travelling from the east and west in the AM and PM peak hours respectively. This impact is considered to be minimal.

 

The proposed Sports and Recreation Precinct project will have no impact on the local road network of Arabella Street, Woodford Street and Kenneth Street or Austin Street and Alpha Street as all vehicular movements will be accommodated via the proposed roundabout at the River Road/Northwood Road intersection.

 

Background

 

Proposed Developments in the Northwood Precinct

 

The Pathways Development (formally known as 4-8 Northwood Road and 274-274A Longueville Road, Lane Cove) is a mixed-use development including a 143 bed residential aged care facility and commercial and medical centre with basement car parking.

 

The development comprises of 86 parking spaces with vehicular access from Northwood Road. Given Northwood Road is a regional road, TfNSW imposed a condition stating that the operation of the driveway must be left in/left out only.

 

Given the high level of community concern regarding the impact on the local road network, Council has investigated three options to ameliorate the traffic impacts of the proposed Pathways Development.

 

Other proposed developments in the area include 266 Longueville Road, a residential aged care facility comprising of 82 Independent Living Units, 70 aged care beds and 122 car parking spaces.

 

Further to this, the Lane Cove Sports and Recreation Centre is proposed comprising of five indoor and four outdoor multiuse courts.  Access to the sports and recreation precinct will be via an upgraded Stevenson Street at the proposed roundabout located at the intersection of Northwood Road and River Road.

 

Proposed Infrastructure Works in Northwood

 

1.   The River Road West/Longueville Road/River Road intersection is currently being upgraded to introduce a right turn movement from Longueville Road into River Road West for general traffic. Other changes include the realignment of Longueville Road to exaggerate the right turn movement from Northwood Road into Longueville Road.

 

2.   River Road/Northwood Road roundabout – designs are currently being developed for this roundabout. Council has received in-principal approval for the roundabout from TfNSW.

 

The above infrastructure projects unlock restricted movements along the regional roads of River Road and River Road West and minimises the impact on the local road network from the three developments while addressing safety issues at both intersections.


 

Discussion

 

The Pathways Development

 

The number of trips generated by the Pathways Development in the AM and PM peak hours are shown in Table 1. These are as per the Traffic Report for the Pathways Development.

 

The trip generation rates for the relevant land uses are provided in the Roads and Maritime Services (RMS) Guide to Traffic Generating Developments and recent supplements.

 

The trip distribution for the development is shown in Table 2 and ATT-1.

 

AM

PM

Entering the site

Exiting the site

Entering the site

Exiting the site

26

42

63

48

 

Table 1: Trip Generation by Pathways Development

 

Direction

AM Peak

AM Volume

PM Peak

PM Volume

Entering Site

10% from the north via Longueville Road;

3

10% from the north via Longueville Road;

7

 

50% from the west via River Road West;

13

20% from the west via River Road West;

13

 

30% from the east via River Road;

8

60% from the east via River Road;

38

 

10% from the south via Kenneth Street.

3

10% from the south via Kenneth Street.

7

 

 

 

Exiting

Site

10% to the north via Longueville Road;

5

10% to the north via Longueville Road;

5

 

20% to the west via River Road West;

9

40% to the west via River Road West;

20

 

60% to the east via River Road;

26

40% to the east via River Road;

20

 

10% to the south via Kenneth Street.

5

10% to the south via Kenneth Street.

5

 

Table 2: Trip Distribution for Pathways Development

 

Using the breakdown of the trip distribution, the impact of the development on the local road network of Arabella Street, Woodford Street and Kenneth Street can be quantified as follows:

 

·    An additional 8 and 38 vehicles in the AM and PM peak hours respectively by vehicles approaching the site from the east via River Road;

 

·    An additional 5 vehicles in the AM and PM peak hours generated by vehicles departing the site to head south via Kenneth Street which is expected to be traffic from locals living in Longueville.

 

The TfNSW design criteria for local roads state that the maximum peak hour traffic volume is 300 vehicles per hour. Council’s historic traffic data shows that in 2012 Woodford Street had AM and PM peak hour volumes of 92 and 108 vehicles per hour respectively. The combined historic traffic counts and traffic predictions for the Pathways Development are below the TfNSW’s design criteria for local roads.

 

As these predictions are based on modelling and historic traffic counts, it is considered that it would be appropriate to undertake traffic counts in Arabella and Woodford Streets now and after the Pathways Development (if approved), to accurately determine the actual traffic impacts.

 

Notwithstanding the above, due to community concerns, Council has investigated three options to ameliorate the traffic impacts of the proposed Pathways Development on the local road network. The options are as follows:

 

1.   Having the access into the development as a four-way traffic junction at the Kenneth Street intersection;

 

2.   Permit a right hand turn into the complex itself where the proposed driveway access is located (at the southern end of the of the site);

 

3.   Construction of a roadway through the old Caltex Service Station site so that vehicles wishing to enter the site from the east via River Road can turn left into the proposed roadway and subsequently access the site via the Kenneth Street/Northwood Road signalised intersection.

 

Option 1 - Access via a four-way traffic junction at the Kenneth Street intersection

 

Council discussed this option with TfNSW and they do not support the above arrangement due to the:

 

·    Constrained geometry and limited sight distance from the Northwood Road north and Kenneth Street south approaches, which would impact traffic safety and efficiency;

 

·    Close proximity of the two traffic signals in this location and queueing that extends between the two signalised intersections;

 

Option 2 - Permit a right hand turn into the complex

 

Council discussed this option with TfNSW and they do not support the above arrangement due to the:

 

·    Close proximity of the proposed right turning vehicles to the Kenneth Street/Northwood Road signalised intersections. Which will impact on the queuing at the signalised intersection and make it inefficient.

 

·    Proposed right turn means that vehicles travelling straight through Northwood Road will have to change lanes multiple times which is conducive to side swipe crashes due to congestion.

 

Option 3 - Construction of a roadway through the old Caltex Service Station site

 

Option 3 involves land acquisition or granting a right of carriageway as well as the construction of the roadway approximately 30 metres long through the old Caltex service station site. At this stage the costs of land acquisition and construction are unknown. However, Council has approached the perspective owner of the property and they are currently assessing the development potential and options for the site. They indicated that this will take some time to complete this but will consider Council’s proposal once they have completed this assessment.

This option will also require the following potential issues to be investigated:

 

·    Sight distance from the right is minimal (approximately 37 metres) for vehicles exiting the proposed roadway trying to turn into Kenneth Street which would be a safety issue;

·    TfNSW may not allow an intersection to be constructed in such close proximity to the existing signalised intersection at Kenneth Street and Northwood Road;

·    Queuing on Kenneth Street due to traffic signals may make it difficult to turn right from the proposed roadway into Kenneth Street.

 

Other measures initiated by Council to ameliorate the impact on local roads

 

To ensure heavy vehicles do not use Arabella and Woodford Streets to access the development, Council recommended the following conditions be added to the development consent:

·    A Delivery Management Plan for post development deliveries is to be submitted to Council for review prior to OC. Deliveries, (with the exception of emergency vehicles) must not utilise the local access roads of Arabella Street, Woodford Street and Kenneth Street when entering the development so as to reduce the adverse impact of the development on local streets.

·    The developer is required to submit a Construction Traffic Management Plan (CTMP) prior to commencing construction. As part of the CTMP it will be conditioned that the local road network of Arabella Street, Woodford Street and Kenneth Street is not be utilised by construction traffic.

 

Further to this, a broader signage plan has been approved by the February 2021 Traffic Committee restricting access for heavy vehicles at the Northwood Road/Arabella Street intersection. The signage plan will be implemented is adopted by the March 2021 Council meeting.

 

266 Longueville Road

 

The number of trips generated by 266 Longueville Road development in the AM and PM peak hours are shown in Table 3. These are as per the Traffic Report for 266 Longueville Road.

 

The trip distribution for the development is shown in Table 4 and ATT-2. This includes the trips to and from the existing Timber Tops development. A peer review was undertaken on the Traffic Report for 266 Longueville Road and the trip distribution is as per the peer review recommendations.

 

AM

PM

Entering the site

Exiting the site

Entering the site

Exiting the site

30

37

36

33

Table 3: Trip Generation by 266 Longueville Road

 

Direction

AM Peak

AM Volume

PM Peak

PM Volume

To Site

30% from the north via Longueville Road

9

30% from the north via Longueville Road

11

 

20% from west via River Road

6

20% from west via River Road

8

 

40% from east via River Road

12

40%from east via River Road

15

 

10% from south via Kenneth Street

3

10% from south via Kenneth Street

4

 

 

 

 

 

From Site

30% to the north via Longueville Road

12

30% to the north via Longueville Road

10

 

20% to west via River Road W

8

20% to west via River Road W

7

 

40% to east via River Road

15

40% to east via River Road

14

 

10% to south via Kenneth Street

4

10% to south via Kenneth Street

4

 

Table 4: Trip Distribution for 266 Longueville Road

 

Using the breakdown of the trip distribution, the impact of the development on the local road network of Austin Street, Alpha Road and Longueville Road can be quantified as follows:

 

·    An additional 12 and 15 vehicles in the AM and PM peak hours respectively by vehicles approaching the site from the east via River Road;

 

·    An additional 6 and 8 vehicles in the AM and PM peak hours generated by vehicles approaching the site from the west via River Road West.

 

·    An additional 3 and 4 vehicles in the AM and PM peak hours generated by vehicles approaching the site from south via Kenneth Street which is expected to be local traffic.

 

As such, a total of 21 and 27 vehicles will be accessing the local road network in the AM and PM peak hours.

 

The impact of the 266 Longueville Road development on the local road network is considered minimal.

 

The 266 Longueville Road development will have no impact on Arabella Street and Woodford Street.

 

Lane Cove Sports and Recreation Precinct

 

The proposed Sports and Recreation Precinct includes five indoor and four outdoor multiuse courts. The project will have no impact on the local road network of Arabella Street, Woodford Street and Kenneth Street as all vehicular movements can be accommodated via the proposed roundabout at the River Road/Northwood Road intersection.

 

The Development Application for the proposed Sports and Recreation Centre has not been lodged as such the traffic modelling has not yet been finalised.

 

Irrespective of this, all vehicular movement in and out of the development can be accommodated safely via the proposed roundabout without impacting the local road network.

 

Conclusion

 

The impact of The Pathways development on the local road network of Arabella Street, Woodford Street and Kenneth Street can be quantified as a maximum of 8 and 38 additional vehicles in the AM and PM peak hours respectively.

 

Three options were investigated to ameliorate the impact of the development on local roads. Options 1 and 2 are not supported by TfNSW while Option 3 involves land acquisition or granting right of carriageway and construction of a roadway through the old Caltex service station. The cost of land acquisition and construction is unknown. However, if Council pursues this option, there are issues that need to be further investigated to establish whether TfNSW would support this option.

 

In relation to the 266 Longueville Road development, a total of 21 and 27 additional vehicles will be accessing the local road network of Austin Street, Alpha Road and Longueville Road in the AM and PM peak hours.

 

The impact of the 266 Longueville Road development on the local road network is minimal. 266 Longueville Road will have no impact on Arabella Street and Woodford Street.

 

The proposed Sports and Recreation Precinct will have no impact on the local road network of Arabella Street, Woodford Street and Kenneth Street as all vehicular movements can be accommodated via the proposed roundabout at the River Road/Northwood Road intersection.

 

 

RECOMMENDATION

 

That:-

 

1.   the report be received and noted;

 

2.   Council continue to liaise with the new owner of the old Caltex site to determine if the option to provide road access through the site is viable; and

 

3.   Council undertake traffic counts in Arabella and Woodford Streets now and after the Pathways Development (if approved), to accurately determine the traffic impacts.

 

 

 

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

ATTACHMENTS:

AT‑1View

Trip Distribution for 4 Northwood Road

5 Pages

 

AT‑2View

Trip Distribution for 266 Longueville Road

5 Pages

 

  


 

Ordinary Council Meeting 15 March 2021

Traffic Committee - February 2021

 

 

Subject:          Traffic Committee - February 2021    

Record No:    SU1326 - 12540/21

Division:         Open Space and Urban Services Division

Author(s):      Sashika Perera 

 

 

Executive Summary

 

The Lane Cove Traffic Committee Meeting was held on Tuesday, 16 February 2021. The Agenda is included as AT-1. The Traffic Committee recommendations are shown in the Minutes of the Meeting, included as AT-2.

 

In relation to the Meeting Minutes in AT-2 item Y2 - Implementation of Lane Cove North Traffic Management Scheme, Recommendation 1, Council has confirmed that the splitter island proposed in Kurri Street at the intersection with Karilla Avenue can be constructed without the removal of any parking in Karilla Avenue. Separate consultation will also be undertaken for the provision of speed humps in Karilla Avenue instead of the chicanes, with a further report to be submitted to the Traffic Committee.

 

 

 

 

 

RECOMMENDATION

 

That Council adopt the recommendations of the Lane Cove Traffic Committee Meeting held on Tuesday, 16 February 2021.

 

 

 

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

ATTACHMENTS:

AT‑1View

Agenda - February 2021 Traffic Committee

55 Pages

 

AT‑2View

Minutes - February 2021 Traffic Committee

19 Pages

 

  


 

Ordinary Council Meeting 15 March 2021

Lane Cove Aquatic Centre - Assessment of Lap Lane Booking

 

 

Subject:          Lane Cove Aquatic Centre - Assessment of Lap Lane Booking    

Record No:    SU3046 - 12799/21

Division:         Human Services Division

Author(s):      Jane Gornall 

 

 

Executive Summary

 

Council in 2020 received a petition signed by 358 petitioners requesting that a minimum of 4 x 50 meter public lap swimming, except when there are School carnivals and Saturday Morning Swim Club.

 

Council received a report on the need for such a requirement at the meeting of 21 September, 2020 and resolved:-

 

1.   Requests Bluefit to introduce a booking system for the 50m outdoor pool in the periods, Monday to Friday 5.30am - 8.30am and in the afternoon 3.30pm - 6.00pm;

2.    Requests Bluefit to set aside a minimum of three lanes in the 50m pool for casual lap swimming (excluding walkers and recreational play swimming), with the remaining lanes to be demand managed;

3.     A further report be submitted to Council after the end of the Summer swimming season to ascertain if any further changes are to be made and the report is to include statistics of participation on all users of the pool including Swim Clubs, Squads, casual lap swimming and other organised swimming activities;

4.    Statistics for the number of casual lap lane bookings be included in the Monthly Council Snapshot;

5.    The booking allows for an hour per time slot in line with other pools;

6.    If the system has to be varied that a report come to the next Council Workshop to be considered; and

7.    The head petitioner be notified.

 

This Report discusses the results of the booking requirements and recommends that the booking requirement for lap swimming cease.

 

Background

 

As required by Council’s resolution, Council’s Contractor, Bluefit have been maintaining a booking system for monitoring the use of the three lanes for lap swimmers (maximum 6 swimmers per lane) since the new Pool opened on the 3rd October, 2020.  The booking system includes information on:

 

Number of bookings available – with three lanes separated into Fast, Medium and Slow lanes – broken into booking periods:

 

Time period - morning

5.30 am

6.30 am

7.30 am

Time period - afternoon

3.30 pm

4.30 pm

5.30 pm

 

The collected data has been analysed and the results are discussed below.

 

Discussion

 

A statistical analysis of the bookings to the pool for the period of October to the first week of March has indicated the following – in summary:

 

·    Overall, there is no obvious pattern across the week apart from the Monday and Friday early morning.  Tuesday and Thursdays are generally the more unpopular days.

 

·    The more popular sessions for swimming are extremely variable depending on the month - however the most popular tends to be Friday and Monday early morning (5.30am and 6.30am),

 

·    Afternoons were also popular in January and February on Monday and Fridays.

 

·    The most popular days for swimming vary with a slight favouring of Monday and Friday.  Tuesday and Thursday are generally the most unpopular.

 

·    The proportion of sessions fully booked is very small when compared to the number of sessions available at the pool generally across the day.

 

These comments are based on the bookings only – not the actual attendance.  The “no shows” are very high generally leading to a low actual occupancy rate.

 

There are a number of reasons for the varied statistical data including:

·    Public holidays throughout December and School holidays in January;

·    Changes to peoples work habits e.g. working from home and returning to the office;

·    School carnivals that require attendance outside these hours during February and March – skewing the attendance outside these hours; and

·    The impact of COVID -19 and restrictions.

 

In summary – there are no obvious sessions or times and days that are constantly booked to capacity.  Combined with the high levels of no shows and the proportion of fully booked sessions to actual sessions available it appears that there does not appear to be an issue with lane availability.  The booking system may exacerbate the situation by precluding walk ins and other interested swimmers from attending sessions that have been booked but not attended.

 

On only 29 occasions between 6 October and the 9 March 2021 were the three lap lanes full. There is a week of data missing from 21-29 November.

 

Listed below are the actual and possible occupancy for the months that the booking system has been undertaken:

 

October - November 2020

 

Fast

Medium

Slow

Total

Capacity

684

684

684

2052

Bookings

684

684

684

2052

Actual attendance

278

511

241

1030

No shows

406

173

443

1022

Occupancy

41%

75%

35%

50%

% No Shows

59%

25%

65%

50%

 

December 2020

 

Fast

Medium

Slow

Total

Capacity

822

822

822

2466

Bookings

337

719

268

1324

Actual attendance

215

446

169

830

No Shows

122

273

99

494

Occupancy

26.2%

54.3%

20.6%

33.7%

% No Shows

36%

38%

37%

37%

 

January 2021

 

Fast

Medium

Slow

Total

Capacity

750

750

750

2250

Bookings

467

889

440

1796

Actual attendance

285

547

287

1119

No Shows

182

342

153

677

Occupancy

38%

73%

38%

50%

% No Shows

39%

38%

35%

37%

 

February 2021

 

Fast

Medium

Slow

Total

Capacity

714

714

714

2142

Bookings

650

714

714

2078

Actual attendance

399

483

454

1336

No Shows

251

231

260

742

Occupancy

56%

67%

63%

62%

% No Shows

38%

33%

27%

35%

 

The number of no- shows has consistently been high since the booking system was introduced. 

 

The other 5 lanes are allocated to the following:

·    Four lanes are allocated to squad training in the peak hours. 

·    One lane is kept as a recreational/ walking lane, however, if there are no recreational swimmers then the lap swimmers spread into this lane as well.

 

The current other users of the 50 Metre Pool are:

 

Lane Cove Squads

Mon to Sat Mornings (4 Lanes)  5.30am to 8am  40 to 60 swimmers each morning

Mon to Fri Evenings (4Lanes)   4pm to 7.45pm   40 to 60 swimmers each afternoon

 

Lane Cove Swim Club

Saturday Mornings (Whole Pool) 7am to 9am  120 to 150 swimmers

 

Swim 21 (Korean Swim School)

Mon to Fri School Holidays only (2 Lanes) 9.30am to 11.30am   20 swimmers

 

Lane Cove Masters Swim Club

Tuesdays (2 Lanes)   6.30pm to 8pm   20 swimmers

 

School groups are booked on a demand basis so no regular bookings.

 



Conclusion

 

The 50metre outdoor pool has been operating since 3 October, 2020 with a booking process in place for the peak swimming times. Council staff have analysed the data and discussed the booking system and lap lane usage with Bluefit.

 

Bluefit have reported that their users have said that the booking system seems not to be warranted as normally there is lane space available and that it is an extra hassle to book. The number of no-shows is high and users of the Pool express the view that it is annoying to not be able to book online as the lanes show as full but when they turn up there is space.

The number of times that the three lap lanes have been full is small compared to the number of days that the pool has been open.

 

It is recommended that the need for booking be removed and that Bluefit continue to monitor the use of the 50 metre pool by the lap swimmers.  It is intended that the three lanes be retained for lap swimmers except for School carnivals and Saturday Morning Swim Club.

 

RECOMMENDATION

 

That Council:-

1.   Receive and note the Report; and

 

2.   Advise Bluefit that a booking system for the 50 metre outdoor pool is no longer required but that the use of the lanes be demand managed.

 

3.   A communication strategy be implemented for pool users to advise of the change.

 

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

ATTACHMENTS:

There are no supporting documents for this report.


 

Ordinary Council Meeting 15 March 2021

Rotary Request for Financial Support Due to the Cancellation of the 2020 Rotary Fair Due to COVID-19

 

 

Subject:          Rotary Request for Financial Support Due to the Cancellation of the 2020 Rotary Fair Due to COVID-19    

Record No:    SU2220 - 13147/21

Division:         Human Services Division

Author(s):      Susan Heyne 

 

 

Executive Summary

 

The Rotary Fair has been held in Lane Cove for the last 27 years.  The Fair raises funds that Rotary uses on a range of community projects - local, within the State, and overseas.  Rotary has written to Council to request financial support of $13,550 from Council to ensure that local projects can continue to be funded in 2021 in the absence of the income from last year’s Fair due to COVID-19. 

 

At the Council meeting of February 15 2021, Council resolved that Council refer request to a Councillor Workshop and the future location of the village fair also be discussed, including the cost of the Traffic Management Plan implementation. Following the workshop, it is recommended that Council contribute $10,000 to Lane Cove Rotary.

 

Background

 

The Rotary Club of Lane Cove with support from Council have run the Lane Cove Rotary Fair for 27 Years.  The Fair was scheduled to be held on Sunday, 11 October 2020.  However, in July 2020 Rotary, in conjunction with Council, made the decision that, due to COVID-19 and the issues around the need for social distancing, the Fair would be cancelled for 2020.

 

The decision to cancel was made in July in order to provide stall holders/exhibitors and organisers with some certainty about the date as well as limit unnecessary planning time and potential loss of deposit funding. It was the most reasonable decision to take in this COVID-19 time and was also the correct one as New South Wales still has restrictions in place for large gatherings.

 

Discussion

 

Rotary have written to Council requesting that Council contribute to the income shortfall caused by the cancellation of the 2020 Fair to allow them to continue their community support activities.  The 2019 Fair contributed $33,545 to Rotary’s income.  In 2020 instead of the Fair, Rotary ran a Mega Raffle which raised $19,150.

 

In 2019, Rotary provided an amount of $34,520 of charitable giving support and would like to continue some charitable funding in the 2020/21 year.  A complete listing of the intended projects and the intended amounts has been be circulated to Councillors separately.

 

Rotary normally funds a mixture of Lane Cove specific projects; Rotary rural Community Projects; Australia wide projects and overseas projects.  The funds requested by Rotary in this application are for

Lane Cove based projects only, within assistance to be funded from Council’s budget provision for

running of the Rotary Fair and for Sustainability Lane, being $24,000 as a one-off assistance package.

 

After discussion at the workshop, a grant of $10,000 is proposed, to fund the following projects:-

 

Projects

Total Estimated

cost

Rotary Contribution

Grant amount

requested

Proposed Grant amount

Delvena indoor furniture upgrade

$3,000

$1,500

$1,500

$1,500

Blackman Park Bushcare and

Rotary signage

$1,500

$1,000

$500

$0

Lane Cove Library of Things

$2,500

$0

$2,500

$0

Sydney Community Services Bus maintenance

$2,500

$0

$2,500

$2,500

D-Cafe’ morning tea support weekly meetings

$2,000

$500

$1,500

$1,500*

Lane Cove Primary Schools Public Speaking

$1,450

$450

$1,000

$1,000

Lane Cove Youth Orchestra Music camp

$1,700

$700

$1,000

$1,000

Lane Cove Synergy Youth Centre equipment

$1,000

$450

$550

$0

Streetside medics PPE Consumables

$3,000

$500

$2,500

$2,500

Total

$18,650

$5,100

$13,500

$10,000

 

*Provisional based on additional information being provided

Council is required to publicise the intention to provide financial assistance in line with Section 356 of the Local Government Act 1993. Section 356 of the Local Government Act 1993 prescribes the requirements when councils provide financial assistance to others (including charitable, community and sporting organisations and private individuals). Financial assistance must be for the purposes of exercising the Council's functions. Granting funding to Rotary will be in line with Section 356 of the Act.

 

Community Consultation

 

Statement of Intent

 

The consultation is designed to inform and consult with the community about the intention to grant financial assistance to the Rotary Club of Lane Cove.  The consultation is also required under Section 356 of the Local Government Act.   Any comments received will be reviewed and evaluated to determine whether or not to proceed with provision of assistance.

 

 

 

Method

 

Level of Participation

Inform

Consult

Form of Participation

Open

Open

Target Audience

Lane Cove Community

Lane Cove Community

Proposed Medium

eNewsletter

 

Website Exhibition

Social Media

Indicative Timing

March/April

 March/April

 

Conclusion

 

Provision of these funds to the Rotary Club of Lane Cove is in keeping with Council’s Financial Assistance Grants programme. The funds are to be spent on local community projects which will assist a variety of community groups. It is intended that this be a one-off assistance package.

 

RECOMMENDATION

 

That Council: -

 

1.         Provide funding of $10,000 to the Rotary Club of Lane Cove for support for local projects due to the cancellation of the Rotary Fair in 2020;

 

2.         Request that Rotary add – “Proudly supported by Lane Cove Council” to any projects supported by the Council’s financial assistance; and

 

3.         Give public notice of the proposed funding in accordance with the consultation strategy outlined in this report and, subject to no objections being received, grant the funds.

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

ATTACHMENTS:

There are no supporting documents for this report.


 

Ordinary Council Meeting 15 March 2021

Community Gift Card - Love Where You Shop - 2 Year Update

 

 

Subject:          Community Gift Card - Love Where You Shop - 2 Year Update    

Record No:    SU7220 - 12357/21

Division:         General Managers Unit

Author(s):      David Stevens 

 

 

Executive Summary

 

Council launched the Lane Cove Gift Card (Love Where You Shop) in May 2019 to coincide with Mother’s Day after commissioning Why Leave Town Promotions (WLT) to manufacture and deliver 1,000 cards. Currently, there are 81 participating stores, 7 of which provide card loading capability including Council Offices. To date the total value of cards loaded is $36,636 with $16,574 being redeemed, December was the largest “load month” of the program at $11,623. Of the original 1,000 cards purchased from WLT, a total of 590 have been loaded.

 

Background

 

At the February 2020 Ordinary Meeting, Council resolved that a further report on this matter be presented at the March 2021 Ordinary Meeting. During this time, monthly statistics and data have been collected to help Council and our partner WLT assess progress and outcomes. Marketing and advertising have been conducted digitally across multiple channels including Council’s website and Facebook page, In the Cove and the Village Observer (TVO) plus physically in the North Shore Times and TVO. All five restaurants at The Canopy are participating in the program.

 

 

Discussion

 

In the last 12 months, an additional 352 cards were loaded totaling $21,053 at an average of $59.81 per card. Of this, $11,671 has been redeemed, with December the largest month at $3,085, representing more than a 300% increase on a year on year basis. That said, the challenge remains to deliver a more consistent $ value of monthly redemptions in 2021. In the coming months, Council is hosting the small business breakfast (1st April) and proposing a Christmas in July event at The Canopy. These dates neatly bookend Mother’s Day in May and on a combined basis, represent a good opportunity for a redemption and load uplift in the Community Gift Card. Council has recently engaged Being Agency to assist in formulating a Lane Cove wide marketing strategy, within which the Community Gift Card has been identified as having a key role to play during the whole year, not just at key dates such as Christmas.

 

Further, Council is conscious of the need to engage larger employers in the Lane Cove West Business Park and local sporting clubs who (collectively and jointly) are potential bulk purchasers of the Community Gift Card. WLT advises that Regional programs have benefitted greatly from large employer (ongoing) support, particularly in those communities where mining companies are active.

 

The Food and Beverage (hospitality) sector accounts for 57% (5% increase year on year) of all redemptions, whilst Fashion and Homeware contributed 14% (4% increase year on year). Of the 81 participating stores, 23% did not have any redemptions, a decrease of 7% on a year on year basis, with more than double the number of cards loaded in the same reporting period. These statistics are positive, albeit small improvements compared with the February 2020 report. WLT’s experience is that many similar programs they are administering in regional areas have often take 3 years to “mature” in the public awareness sense.

 

 

Conclusion

 

In the February 2020 Report, it was noted that the $ value of cards redeemed stood at 37% and Council should seek to implement strategies to reduce this number. Per the above table, this statistic has improved to 48% and should continue to be an area of focus in 2021. According to WLT, Lane Cove’s Community Gift Card is “slightly under par when it comes to redemption rates” with similar programs attaining a 70% result after two years. Council’s collaboration with Being Agency in delivering a Marketing Strategy for the village (and surrounds) of Lane Cove that includes regular events, themes and initiatives will continue to deliver further increases in Community Gift Card participation and redemptions. Council should continue to implement strategies to meet WLT’s program average of 90% redemption within the 3-year card(s) validity period, noting that any unspent funds would be redeployed to local charities of Council’s choosing.

 

 

RECOMMENDATION

 

That:-

 

1.   Council note and receive the Report; and

 

2.   Council extend the Community Gift Card – Love Where You Shop campaign for a further 12 months, with a further report to be submitted in 12 months’ time on the performance of the program.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

ATTACHMENTS:

There are no supporting documents for this report.


 

Ordinary Council Meeting 15 March 2021

Council Snapshot February 2021

 

 

Subject:          Council Snapshot February 2021    

Record No:    SU220 - 12483/21

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

Executive Summary

 

Attached for the information of Councillors is a review of Council’s recent activities. This report provides a summary of the operations of each division for February 2021.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

ATTACHMENTS:

AT‑1View

Council Snapshot - February 2021

32 Pages

 

 



[1] Madson, P Lane Cove Historical Society Journal Dec. 2020