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Agenda

Ordinary Council Meeting

15 August 2016

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 

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Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, 48 Longueville Rd, Lane Cove  on Monday 15 August 2016 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.

 

Craig - GMYours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Deborah Hutchens. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 15 August 2016

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 18 JULY 2016

 

Mayoral Minutes

 

2.       Mayoral Minute - Fit for the Future Court Action and Hunter's Hill Resolutions

 

Orders Of The Day

 

Notices of Motion

 

3.       Lift for Longueville Road Pedestrian Bridge

 

Officer Reports for Determination

 

4.       Traffic Committee - July 2016

 

5.       Open Space Plan - Post Consultation Report

 

6.       River Road West / Longueville Road / Kenneth Street Intersection Traffic Safety

 

7.       Local Government Conference NSW 2016

 

8.       NBN Rollout - Request for Heritage Exemption

 

9.       3D Printing at Lane Cove Library

 

10.     Partial Closure of Lithgow Street St Leonards to facilitate the proposed St Leonards Plaza.

 

Officer Reports for Information

 

11.     4th Quarter Review of the 2015-16 Delivery Program and Operational Plan

 

12.     Council Snapshot

 

13.     Inquiry into Crown Land

 

14.     Associated Costs of Greenwich Peninsula Closure on New Year's Eve

 

15.     Key Worker Housing - 150 Epping Road, Lane Cove West  

 

 

 

 

         


 

Ordinary Council Meeting 15 August 2016

Mayoral Minute - Fit for the Future Court Action and Hunter's Hill Resolutions

 

 

Subject:          Mayoral Minute - Fit for the Future Court Action and Hunter's Hill Resolutions    

Record No:    SU5558 - 47469/16

Division:         Lane Cove Council

Author(s):      Councillor Deborah Hutchens 

 

 

Councillors, as you are Council has concluded its submissions in relation to the court case against the State Government’s process for forcing council amalgamations. Council now awaits the judge’s decision, the timing of which is difficult to anticipate.

 

Since the conclusion of the case, Hunter’s Hill has passed a number of resolutions relevant to Lane Cove, which I now draw to Council’s attention.

 

Plebiscite / Poll

 

Hunter’s Hill resolution:-

 

“1.        That Council approach Lane Cove Council to identify their attitude to conducting a plebiscite/poll and possible cost sharing.

2.         That Council approach the Electoral Commission of NSW about conducting a poll funded by Council and seek advice as to estimated costs and timeline.”

 

Our Council has previously considered the idea of conducting a  plebiscite / poll back in November 2015, when Council resolved that “Subject to the Government agreeing to be bound by the outcome, Council conduct a poll / referendum in February 2016 on whether or not Lane Cove should merge with another council or councils;”. Unfortunately, the Government’s commitment to agreeing to be bound by the outcome was not forthcoming. Botany Bay did conduct a poll with significant opposition to merging, however, the Government has indicated its position on the Botany merger with Rockdale is unchanged. I do not feel at this stage there is any value in Council conducting a poll given this, and thus we should decline the request.

 

County Council Alternative

 

Hunter’s Hill resolution:-

 

“That Council authorises the Mayor and General Manager to formally commence negotiations with Lane Cove Council, the City of Ryde Council and/or any other Councils regarding the establishment of a joint regional authority under the County Council provisions of the Local Government Act 1993.”

 

Lane Cove has remained committed to a joint regional authority (JRA) as an alternative to mergers. The current suggestion of Hunter’s Hill to pursue the option through a County Council, really only differs in respect of the proposed governance model. The Government has consistently rejected the calls to use Joint Organisations in any form in the metropolitan area despite the three JRA councils, Hunter’s Hill, Lane Cove and Ryde producing a detailed and superior business case to merging. Whilst the County Council model is already outlined in the Local Government Act, one cannot be formed unless the Minister approves it (s383). Given the Minister’s current stance, I do not see value in pursuing this concept unless the Minister indicates his support for it, and thus we should indicate the same to Hunter’s Hill.

 


 

Court Appeal

 

Hunter’s Hill resolution:-

 

“3.        That in the event of an unfavourable determination of the current L & E Court matter, Council grants the Mayor and General Manager delegation in relation to lodging a notice of intention to appeal, so that advice can be obtained pertaining to the judgment and appropriate action required to be taken concerning any appeal. This delegation shall extend to taking any interlocutory action in the event that the government will not give an undertaking to allow any appeal to proceed.

4.         That should an appeal against an unfavourable determination be a considered option, the matter be reported to Council as soon as possible. Such a report to include legal advice regarding grounds for an appeal, prospects for success or otherwise, estimate of Council’s costs and estimate of costs that could be awarded if an appeal proceeds and is lost.”

 

Any such appeal will equally apply to Council’s case given the matters were heard concurrently by the court. It is noted that the Woollahra Council decision in favour of the Government is now the subject of an appeal, with the hearing to commence on 22 February, 2016.

 

 

RECOMMENDATION

 

That Council advise Hunter’s Hill Council that:-

 

1.         It does not support proceeding with a plebiscite/poll of the issue of mergers without the State Government’s commitment to agreeing to be bound by the outcome, which to date has not been forthcoming; and

 

2.         It remains committed to the JRA model, but will not put further resources into forming  joint regional authority under the County Council provisions until the State Government indicates it support for the model, as the formation of any County Council will require Ministerial approval.

 

 

 

 

 

 

Councillor Deborah Hutchens

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

         


 

Ordinary Council Meeting 15 August 2016

Lift for Longueville Road Pedestrian Bridge

 

 

Subject:          Lift for Longueville Road Pedestrian Bridge    

Record No:    SU3477 - 49038/16

Division:         Lane Cove Council

Author(s):      Councillor Pam Palmer 

 

 

Background

 

On 28 June 2013 Council wrote to the Roads Minister, Duncan Gay, about the lack of service of the lift for the Longueville Rd pedestrian bridge.  Unfortunately Council never received a reply.

 

 

 

RECOMMENDATION

 

That Council write again to the Roads Minister about the lifts in the Longueville Road pedestrian overpass noting their continuing lack of service.

 

 

 

 

 

 

Councillor Pam Palmer

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

   


 

Ordinary Council Meeting 15 August 2016

Traffic Committee - July 2016

 

 

Subject:          Traffic Committee - July 2016    

Record No:    SU1326 - 46921/16

Division:         Open Space and Urban Services Division

Author(s):      Sashika Young 

 

 

Executive Summary

 

The Lane Cove Traffic Committee Meeting was held on Tuesday, 26 August 2016.  The Agenda is included as AT-1.  The Traffic Committee recommendations are shown in the Minutes of the Meeting, included as AT-2.

 

 

 

RECOMMENDATION

 

That Council adopt the recommendations of the Lane Cove Traffic Committee meeting held on Tuesday, 26 August 2016.

 

 

 

 

 

 

Peter Patterson

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1View

Agenda - Traffic Committee - July 2016

52 Pages

 

AT‑2View

Minutes - Traffic Committee - July 2016

18 Pages

 

 

 


 

Ordinary Council Meeting 15 August 2016

Open Space Plan - Post Consultation Report

 

 

Subject:          Open Space Plan - Post Consultation Report    

Record No:    SU5863 - 46541/16

Division:         Open Space and Urban Services Division

Author(s):      Kirsten Mawby 

 

 

 

Executive Summary

 

The Draft Open Space Plan integrates the open space components of existing and future plans of management for community lands, open space and recreation strategies. The draft plan reflects results of community surveys and Council observations relating to the look, feel and usability of Open Space in Lane Cove.  Consultation for the Draft Open Space Plan took place from the 11 May until the 22 June 2016. The submissions have been reviewed and the Draft Open Space plan and it recommended that the amended plan dated August 2016 be adopted.

Background

 

On 6 November 2006 Council resolved to have an overarching Open Space Plan that would feed down into other open space and recreation plans.  A five (5) year Open Space Plan was subsequently prepared and was adopted on 5 November 2007.

Following the expiration of this plan, extensive surveys were undertaken in 2014 to identify community needs and trends.  The Open Space Plan was updated to incorporate the feedback given by the community and sporting clubs, whilst also addressing issues raised through site inspections and feedback from Partnership Organisations and Advisory Committees including NSROC, the Aboriginal Heritage Office (AHO), the Bushland Management Advisory Committee (BMAC), the Mowbray Precinct Working Party, and Council staff.

Council resolved to publicly exhibit the Draft Open Space Plan and findings from the submissions were presented at a Council workshop in July.

Discussion

 

The Draft Open Space Plan was placed on public exhibition from the 11 May to 22 June 2016. 11 submissions were received from nine (9) representatives, with several very detailed submissions received.  Two (2) groups put in further submissions to cover additional points on the plan. Three (3) of the submissions were from Advisory or Resident Groups.

The comments raised and Council’s responses to these are shown attached in AT-1

Of the nine (9) representatives five (5) were supportive of the plan, three (3) were neutral and one (1) raised some comments which have now been addressed.

Conclusion

 

Submissions received have been reviewed in detail, with the draft Open Space Plan amended accordingly.  The majority of submissions received were in support of the plan. It is proposed that the amended Open Space Plan, dated August 2016 and attached at AT-2, be adopted and that Council continues to integrate the actions within this plan throughout its operational and strategic plans.

 

 

 

RECOMMENDATION

 

That Council adopts the amended Open Space Plan dated August 2016 included as AT-2.

 

 

 

 

 

 

Peter Patterson

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1View

Summary of Comments on Open Space Plan

3 Pages

 

AT‑2View

Amended Open Space Plan - August 2016

53 Pages

 

 

 


 

Ordinary Council Meeting 15 August 2016

River Road West / Longueville Road / Kenneth Street Intersection Traffic Safety

 

 

Subject:          River Road West / Longueville Road / Kenneth Street Intersection Traffic Safety    

Record No:    SU5110 - 46454/16

Division:         Open Space and Urban Services Division

Author(s):      Abdullah Uddin 

 

 

Executive Summary

 

This report outlines the configuration of the intersection, crash history and recommends pursuing the matter with the Local State Member and Minister for Roads for alteration of the exiting traffic signals at River Road West / Longueville Road / Northwood Road intersection to ensure traffic safety at this intersection.

 

Discussion

 

Location and Intersection Operation

 

River Road West is an east-west Regional Road in Lane Cove and is the principle Collector Road for the suburbs of Riverview, Longueville, Northwood and Greenwich. The intersection of River Road West, Longueville Road with Northwood Road provides access to the suburb of Greenwich (via River Road West), the suburb of Lane Cove (via Longueville Road) and the suburb of Riverview (via Northwood Road).

 

River Road West serves as a key link in the strategic road network, linking Crows Nest and North Sydney with the State Road network at Burns Bay Road. This east-west route provides an alternative to the Epping Road/Pacific Highway corridor located to the north. River Road West carries on average 21,300 vehicles daily (seven day AADT – 2015).

 

The River Road West/Longueville Road/Northwood Road intersection, as shown in Figure 1, is a signalised three-way intersection with two (2) pedestrian legs on the north (Longueville Road) and west (River Road West) approaches. River Road West (west approach) comprises of an unsignalised slip lane with a pedestrian crossing facility.

 

Figure 1: River Road West/ Longueville Road/ Northwood Road Intersection

 

The intersection is configured in such a way that the west approach (River Road West) comprises of two (2) lanes where:-

·         Lane 2 is a designated right hand lane into Northwood Road, and

·    The kerbside lane is a shared right and left hand turn lane.

 

The east approach (Northwood Rd) also comprises of two (2) lanes where;-

·    The kerbside lane is a designated left lane into River Road West and

·    Lane 2 is a shared left and through lane. The through lane continues into Longueville Road.

 

The north approach (Longueville Road) has two (2) through lanes that continue into Northwood Road. There is currently a right turn restriction from Longueville Road into River Road West with buses excepted.

 

 

Figure 2: Lane Configuration

 

RMS Crash Data Analysis

 

There is a history of crashes at this intersection, particularly involving right-turning vehicles. Over five (5) years from (July 2010 - June 2015), the subject intersection has had a total of 18 crashes. The most common recorded crash involves vehicles travelling straight through from Northwood Road into Longueville Road colliding with vehicles veering right from River Road West into Northwood Road.

 

As shown in Figure 2, the Northwood Road approach is controlled by two (2) separate phases with one (1) being a left turn arrow (controlling movements into River Road West) and a ‘through’ phase controlling the through movement into Longueville Road.

 

It has been reported that northbound motorists often misread the left turn phase, continue straight along Longueville Road and collide with eastbound vehicles. The other concerns include the close proximity of Longueville Road / River Road West and Northwood Road / Kenneth Street intersections, eastbound motorists on River Road West often focus on the far signal lantern, instead of the closer one (see Figure 3). Since the two (2) subject intersections are not coordinated, eastbound motorists on River Road West often proceed on the red light which in turn has caused a number of crashes at this intersection. 

 

Figure 3: River Road West (looking East)

 

Correspondence with RMS

 

Council has liaised with RMS Network Operations Department on several occasions regarding this series of intersections. RMS has advised that a site inspection has been undertaken and are proposing to install an additional ‘through’ arrow adjacent to the existing signal lantern at the central median island in Northwood Road (for westbound and northbound traffic). RMS is in the process of obtaining funding for the project, however, there is currently no timeframe for completion of this work. In future, RMS may alter the lane configuration to minimise confusion at this intersection.

 

Other Possible Solutions

 

In addition to the RMS proposal, other engineering measures can be undertaken to improve the safety at this intersection (shown in Figure 4), including (in priority order):-

1.   Investigating the relocation of the ‘stop’ line on River Road West (west approach) behind the slip lane to improve visibility of the appropriate signal lantern for eastbound traffic;

2.   Installing a mast arm for eastbound vehicles on River Road West;

3.   Upgrading the pedestrian ramp at the slip lane in accordance with RMS standards; and

4.   Reconfigure the Longueville Sporting Club corner to create more space for pedestrians waiting to cross River Road West.

 

Figure 4: Recommended Upgrade

 

As RMS is responsible for the traffic signals, recommendations 1 and 2 (and additional arrow proposed by the RMS) should be referred to the Local State Member and Minister for Roads to request prioritisation of funding to improve the safety at this intersection. Council staff will integrate 3 and 4 into the 2016/17 footpath works program, in consultation with the Longueville Sporting Club. 

 

Conclusion

 

It is imperative that traffic safety at River Road West/ Longueville Road/ Northwood Road intersection is addressed as soon as possible since there have been a number of recent crashes at this intersection. Therefore, it is recommended that Council writes to the Local State Member and Minister for Roads seeking urgent funding to undertake immediate remediation work to the traffic signals to improve the traffic safety at this intersection.

 

 

 

RECOMMENDATION

 

That Council:-

1.    Make a formal submission to the Local State and Federal Members of Parliament and the Minister for Roads for urgent funding for traffic improvements; and

2.    Implement pedestrian improvements at the River Road West / Longueville Road / Northwood Road intersection, Lane Cove as part of the 2016/17 footpath program.

 

 

 

 

 

 

Peter Patterson

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 15 August 2016

Local Government Conference NSW 2016

 

 

Subject:          Local Government Conference NSW 2016    

Record No:    SU6388 - 46297/16

Division:         Corporate Services Division

Author(s):      Kirsty Beram 

 

 

Executive Summary

 

Council has received correspondence from Local Government NSW concerning their Annual Conference.  In preparation for the Conference, Local Government NSW have asked all councils to consider the key issues affecting its community.  These issues will be discussed and debated during the business sessions of the Conference.  This report recommends that Council give consideration to the primary issues affecting the Lane Cove community and endorse the delegates including the four (4) voting delegates for the Conference.

 

Discussion

 

The Annual Conference of Local Government NSW (LGNSW) will be held from 16 to 18 October 2016 at the WIN Entertainment Centre in Wollongong NSWA Draft Program for the Conference is shown attached as AT-1.

 

Requirements

 

In order to ensure debate centres on advancing the sector wide policy agenda, proposed motions should seek to be strategic (as opposed to operational), affect members state-wide and introduce new or emerging policy issues and actions.  As much as possible proposed motions should call on a specific body (e.g. LGNSW, state government, federal government, a specific Department or Minister) and have a specific outcome that the motion is aiming to achieve.     

 

It is recommended that new motions have regard to the resolutions and outcomes of last year’s Conference.  These are attached as AT-2, ‘2015 Action Report’.  Motions will only be included in the Business Paper for the Conference where they comply with the following seven (7) board endorsed criteria:-

1.    Are consistent with the objects of the Association (see AT-3, ‘Excerpt of Association’s Rules’);

2.    2.Relate to Local Government in NSW and/or across Australia;

3.    Concern or are likely to concern Local Government as a sector, not focused on a local issue only;

4.    Seek to advance the Local Government policy agenda of the Association and/or improve governance of the Association;

5.    Have a lawful purpose (a motion does not have a lawful purpose if its implementation would require or encourage non-compliance with prevailing laws);

6.    Are clearly worded and unambiguous in nature; and

7.    Do not express preference for one or several members over one or several other members.

 

Categories

 

Councils have been requested to identify issues or motions relating to the following overall categories:-

 

·         Industrial Relations & Employment

Industrial relations and employment related legislation, industrial awards and rates of pay, WHS and workers compensation compliance, human resources policy, practice and benchmarking, workforce planning and development, staff and councillor training and development, skills shortages, staff attraction, retention and productivity, employment security, workplace change, Code of Conduct, leadership and management capacity, capability framework and council governance.

 

·         Economic

Own source revenue (e.g. rates, fees, charges etc.), intergovernmental fiscal relations (e.g. grants, cost shifting etc.), financial management and governance including long term financial planning and asset management, financial sustainability, economic policy affecting Local Government, local and regional economic development (including tourism), transport (e.g. roads, bridges, airports, pedestrian and cycle facilities, rail), Local Water Utilities, stormwater and floodplain infrastructure, other infrastructure and disaster management and recovery.

 

·    Environmental

Land use planning (including environmental, heritage conservation and development planning), ecologically sustainable development, waste management in accordance with the waste hierarchy and extended producer responsibility, natural resource management, protection of local, regional and state natural environments including air quality, rivers and waterways and biodiversity, biosecurity and weeds management, pollution prevention including energy consumption and soil contamination, environmental risk management through reduction of hazards and pollutants and remediation/rehabilitation of degraded environments, climate change mitigation and adaptation, and responsible resource consumption and conservation.

 

·    Governance / Civic Leadership

Local Government legislative and regulatory settings (e.g. Australian and/or NSW Constitutional recognition, Local Government Act review), corporate governance (e.g. role differentiation for Mayors, Councillors, General Managers and senior staff, Codes of Conduct, Political donations), structural reform (e.g. amalgamations and/or boundary changes, shared resources and services), Local Government elections (e.g. financial impact of electoral reforms on councils, impact of electoral reforms), participation (e.g. women’s participation rates as councillors, cultural diversity in leadership, other opportunities for citizens to genuinely participate in council processes), and policies and programs of other spheres of government that impact on Local Government governance or citizen involvement in local democracy.

 

·    Social Policy

Social planning, social impact assessment, access, equity and social justice, community development and community cultural development, community halls and neighbourhood centres, ageing and disability services, women’s services, youth services and children’s care and education services, issues of concern and interest to NSW Aboriginal and Torres Strait Islander Peoples, cultural services (performing and visual arts, art galleries, performing arts centres, museums, public art, community arts, festivals, celebrations, heritage, new media and digital arts), Libraries, Health services (regulatory activities reducing public health risks, promoting healthy lifestyles, immunisation, early childhood health centres or rural medical services), Recreation facilities and services, and crime prevention planning.

 

The following issues have been identified as suggested motions for consideration and referral to LGNSW for inclusion in the Conference Agenda:-

 


 

Aged and Disability Funding

 

MOTION:  That LGNSW lobbies the NSW State Government to maintain existing funding levels for NSW councils to provide services and programs to older people and people with disability when the current funding program ceases in June 2018.

 

Background

 

Since 2009 the NSW Department of Ageing, Disability and Home Care (ADHC) have provided funding to Lane Cove Council to support the work of Council’s Aged and Disability Services.

 

This funding increased over time from $12,500 in 2009/10 to $56,000 in 2016/7 and is committed until 2018 when ADHC will cease to exist with the introduction of the National Disability Insurance Scheme (NDIS). 

 

This funding has been used to provide:-

·         Support programs for older people, people with disability and their carers

·    A part time Aged and Disability Activities Officer role; and

·    A vehicle for the Community Development Officer, Aged and Disability Services.

 

Funded programs include but are not limited to the highly success BOOMers and Community Kitchen programs, cooking demonstrations, seniors activity program, the Write to Wellness Program and the Different Degrees Theatre Ensemble.  Other programs provided through this funding include seminars and information sessions, the Tree of Joy appeal, capacity building for community organisations through the Local Area Network Meetings, education for the community about the NDIS, falls prevention classes, bus trips, concerts, Seniors Week Programs, Tai Chi classes, an End of Life program, handyman classes, art exhibitions for people with disabilities, grandparent programs, hearing tests, volunteer forums, and community care forums to provide information to the community on state and federal programs related to aged care.

 

This suggested Motion seeks State Government commitment to maintaining at least the same level of funding for aged and disability programs post June 2018.

 

Draft LEP Planning Proposals

 

MOTION:       That representations be made to the Minister for Planning the Hon. Rob Stokes MP, advocating the implementation of an expedited or simplified LEP process.  

 

Background

 

At present, when seeking to amend a Local Environmental Plan, formal consideration of a draft planning proposal by Council is required prior to referral and review by the Department of Planning against existing State policies and regulations (117 Directions) and, in Sydney, the Greater Sydney Commission (the Gateway). 

Considerable time and resources are required to prepare and process the planning proposals. Often however, the amendments sought are for minor administrative changes or single issue amendments which could be processed and finalised by an endorsed panel of planning professionals and/or legal advisors, without the need for all the current checks and balances afforded larger complex amendments.

 

As a result, many critical development applications, administrative and minor Planning Proposals (DLEPs) are tied up in red tape awaiting formal review by the Parliamentary Counsel prior to the ascent of the Governor. Examples of long delays in securing gazettals for changes to planning instruments include the proposed redevelopment of 314 Longueville Road and 492-504 Pacific Highway, St Leonards. If the Minister is serious about making NSW the economic powerhouse of the Australia then a quicker and more efficient LEP process is needed.

 

Conclusion

 

In view of the above issues, it will therefore be recommended that Council give consideration to the primary issues affecting the Lane Cove community and refer them to Local Government NSW for inclusion on the 2016 Conference Agenda.

 

It is noted that the 2016 Council elections have been postponed for councils the subject of a merger proposal, which includes Lane Cove.  In the event mergers have not occurred by the Conference date, existing councillors will remain in office, and be eligible to attend the Conference.  In the event that the mergers have occurred prior to the Conference, subject to a proposed motion passing at the commencement of the Conference, the Administrator would be eligible to attend as the only voting delegate.  However, the Administrator will only have one (1) vote.  If authorised by the Administrator, former councillors servicing on the mooted Local Representation Advisory Committees may attend as observers.

 

 

RECOMMENDATION

 

That Council,-

1.    Give consideration to the suggested Motions outlined in this report and other primary issues affecting the Lane Cove community and submit same for debate at the 2016 Local Government NSW Annual Conference; and

2.    Nominate and authorise delegates to attend the Conference including Council’s four (4) voting delegates.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

Local Government NSW Annual Conference - Draft Program 2016

4 Pages

 

AT‑2View

2015 Action Report

34 Pages

Circulated Separately

AT‑3View

Excerpt of Association's Rules

1 Page

 

 

 


 

Ordinary Council Meeting 15 August 2016

NBN Rollout - Request for Heritage Exemption

 

 

Subject:          NBN Rollout - Request for Heritage Exemption    

Record No:    SU6003 - 46860/16

Division:         Environmental Services Division

Author(s):      Christopher Pelcz 

 

 

Executive Summary

 

The next phase of the NBN rollout will be occurring in the St Leonards / Greenwich area.  Staff recently attended a meeting with Telstra representatives who explained the proposed rollout of National Broadband Network infrastructure. The implementation program will involve work on road reserves and private properties, some of which are Council-owned. Due to the rollout affecting a number of heritage properties in the Greenwich heritage conservation area, a formal request has been received for a heritage exemption from Development Application requirements which is submitted to Council for consideration. 

 

Based on the limited information provided, and in the absence of other assessments, it is recommended that the proposed exemption request not be supported until a more detailed proposal, addressing Council’s existing Development Control Plan requirements, are submitted to Council. 

 

Background


At the above mentioned meeting, it was explained that Telstra has been engaged by nbn co ltd (NBN) to undertake works as part of the rollout of the NBN network and is authorised to seek development exemptions/approvals on behalf of NBN. NBN is a Commonwealth Government business enterprise.

 

Discussion

 

Proposed Installation Activities

 

The methods of installation can be one (1) or more of the following:-

·         Install external infrastructure including Premise Connection Device (PCD) and conduit at subscriber premises;

·    For aerial connections, install aerial cabling and associated equipment (eg Riser Poles and Pigtail Hook) from pole to subscriber premise; and

·    For underground connections, install new conduit using trenching and/or directional drilling methods and haul cable from the existing Telstra manholes to the subscriber premises.

 

Figure 1: Example of Existing Pillars

 

Figure 2: Example of Existing Street Cabinet

 

Normally, works of this nature would be considered Low Impact Facilities under the Telecommunications Act 1997 and therefore be exempt. However, as some of the proposed installations are within Heritage Conservation Areas and / or Local Heritage Items, they are considered Areas of Environmental Significance under the Telecommunications Act 1997 and are not exempt from local planning controls.

 

Heritage

 

There are a number of different types of heritage items located in the proposed rollout area. They include:-

·    Built form heritage items on private property, e.g. houses, gardens, churches, schools etc;

·    Heritage items in the road reserve (Council property), e.g. sandstone steps, rocky outcrops, gutters etc;

·    State Heritage items e.g. Railway electricity tunnel, sandstone swimming pool, Pallister;

·    Archaeological items e.g. Shell oil refinery sites and former Bond stores; as well as

·    Greenwich Heritage Conservation area (shown below in red hatching).

 

Slide1.JPG

Figure 3: Greenwich Heritage Conservation Area

 

The Greenwich Heritage Conservation area covers the entire peninsula (including road reserves) and includes heritage items, archaeological sites (near the oil refinery) and possible Aboriginal sites.  It also covers both private and public areas, some of which are owned by Council, including Greenwich Baths.  Overall, the majority of heritage items would be on private property in St Leonards and parts of Greenwich and any approval would need to be subject to individual owner’s consent, where Council is not the owner.  Council owned heritage items would include items located in the road reserve e.g. sandstone steps, retaining walls, rocky outcrops, guttering, kerbing etc.  Given the information above, Telstra have formally requested a heritage exemption under Council’s LEP clause 5.10 (3)(a).

 

Request for LEP Heritage Exemption

 

LEP clause 5.10 (3)(a) states that development consent for any heritage item(s), or area, is not required if:

 

“ (a) the applicant has notified the consent authority of the proposed development and the consent authority has advised the applicant in writing before any work is carried out that it is satisfied that the proposed development:

(i)    is of a minor nature or is for the maintenance of the heritage item, Aboriginal object, Aboriginal place of heritage significance or archaeological site or a building, work, relic, tree or place within the heritage conservation area, and

(ii)  would not adversely affect the heritage significance of the heritage item, Aboriginal object, Aboriginal place, archaeological site or heritage conservation area,”

 

At this point, it is unclear as to the exact form of the proposed installations in order for Council to be satisfied that (i) and (ii) have been met. Ultimately, any work will need to comply with Part C of Council’s existing Development Control Plan which deals exclusively with the Greenwich Heritage Conservation Area. Each installation should adhere to the principles, objectives and provisions of the DCP, in particular:

-     The character or ‘style’ of additions to significant buildings is to be complementary to their original design and not detract from the streetscape value of the building.....

-     Additions to the front or side of an existing building will not be permitted, unless it can be demonstrated that the proposal will contribute positively to the streetscape.

-     Traditional colour schemes should be used for heritage items.

-     Alterations to, heritage items, where visible from the street, are to use materials and detailing that generally match and respect the original as closely as possible, but are discernible on close inspection.

-     Original details should not be removed from the front or visible elevations of heritage items.

-     All existing streetscape or building elements that contribute to the character of the HCA are to be retained, such as stone kerbs, stone steps, retaining walls, grass verges and ‘live rock’ stone outcrops.

-     Introducing streetscape or building elements that are unsympathetic to the character of the HCA should be avoided.

 

To regulate the works Council has two options:-

 

·    Establish criteria that Council’s considers meets the above objectives and is therefore exempt, effectively allowing self regulation by Telstra as to the installations, or

·    if a blanket exemption is not considered appropriate, in the interests of streamlining the installation process for residents, establish a simplified approval process to allow Council to determine on a case by case basis if the works are considered exempt as per LEP Cl 5.10 (3)(a) or a formal Development Application is required.

 

The criteria to satisfy LEP clause 5.10 (3)(a) the requirements would include:-

-     No equipment shall be installed on the front of a building However, for aerial connections, any such equipment must be installed so as to minimise the visual impact, including as a minimum, the colour of the installation being the same as the structure to which it is attached.

-     No equipment shall be installed on any part of the building that is visible from the street, excluding aerial connections.

-     Original details must not be removed from the front or visible elevations of heritage items to facilitate the installation.

 

If a simplified application process is established the Development Application fee for works under $5000 is $110, given this will not be a formal Development Application its proposed to provide a 50% discount on the fees, reducing to $55.

 

Conclusion

 

Telstra have indicated they intend to commence the role out of the NBN within 4 weeks, and therefore it is not possible to undertake consultation. Given the extensive consultation undertaken for the DCP, compliance with those controls would ameliorate the need for consultation. It is not possible for Council to grant a heritage exemption until it is satisfied that both clauses (i) and (ii) of the LEP clause 5.10 (3)(a) are satisfied.   To regulate the works Council has two options, self regulation based on established criteria or a simplified approval process with a case by case assessment. It is recommended that Council, at least initially, implement a simplified approval process for a case by case assessment of the proposed installation against the above criteria, with the fee to be $55, a 50% discount of the applicable Development Application fee.

 

 

RECOMMENDATION

 

That Council:-

1.   Receive and note the report;

2.   Implement a simplified approval process to undertake a case by case assessment against the following requirements, with the application fee to be $55:-

-      No equipment shall be installed on the front of a building. However, for aerial connections, any such equipment must be installed so as to minimise the visual impact, including as a minimum, the colour of the installation being the same as the structure to which it is attached.

-      No equipment shall be installed on any part of the building that is visible from the street, excluding aerial connections.

-      Original details must not be removed from the front or visible elevations of heritage items to facilitate the installation.

3.   Undertake a review of the arrangements 6 months after receipt of the first application.

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 15 August 2016

3D Printing at Lane Cove Library

 

 

Subject:          3D Printing at Lane Cove Library    

Record No:    SU1706 - 47166/16

Division:         Human Services Division

Author(s):      Jennifer Bice 

 

 

Executive Summary

 

Lane Cove Library has recently purchased an Ultimaker 2+ 3D printer which will be launched at the Late N Lively event on Wednesday, 14 September 2016.  The 3D printer was purchased to introduce the community to an emerging technology and will be a valuable asset to the Library’s maker space. The proposed fee structure for users is outlined in this report.

 

Discussion

 

Many public libraries have begun to provide creative / maker spaces for their communities which enable people to collaborate and learn new skills, invent and create. These maker spaces offer a range of equipment including 3D printers, software, sewing machines, woodworking benches, etc. with equipment differing for each community.  Given that library space is limited, maker spaces are often temporary, mobile or pop-up in nature.

 

The Library recently purchased a 3D printer to introduce the community to this emerging technology.  3D printing is a type of printing that allows three-dimensional objects to be created using a computer, software and a 3D printer. The 3D printer melts plastic and deposits it on a glass plate in an additive process. The technology has been used to produce toys, models, car parts and even prosthetic limbs.

 

The 3D printer will complement the Library’s existing range of technology solutions including public PCs, Internet access, WiFi and tablets (iPad and Android) for borrower education programs. The Library calendar also includes a bimonthly drop-in Tablet Club and the Digital Discoveries program.

 

It is anticipated that the launch of the Ultimaker 2+ 3D printer will take place at the Late N Lively event in September. The Ultimaker is well-built, quiet, easy to use and produces high quality models. The Ultimaker 2+ also supports the two (2) most popular printing filaments: ABS and PLA. The printer’s capacity it 223 X 223 X 205 mm but larger models can be created printing modular sections.

 

Models for printing can be found on Ultimaker’s Youmagine and the Thingiverse websites where users can download, print, modify, change and use many different models. To print users are able to save G-code models to an SD card or in the Cura software.  Ultimaker’s Cura software is an open-source program designed for novice printers and it also has numerous functions for more advanced model design for someone who is familiar with CAD software.

 

When the SD card is plugged into a computer while running the software, the program automatically displays the estimated print time. This feature enables staff to estimate time and cost when a user requests help with setup.

 

3D Printing Fees

 

As this is a reasonably new technology, other public libraries have applied a range of fee formulas to recoup costs including:-

·    $1.10 per 10 minutes print time;

·    $5.00 per cubic inch;

·    Standard fee $5.00 per job;

·    + printing time fee: 1 to 120 minutes  $0.10 per minute;

·    + printing time fee: 120 to 240 minutes $0.20 per minute;

·    + printing time fee: More than 240 minutes $0.30 per minute; and

·    A base fee of $10.00 includes the first four hours of printing. Each additional hour beyond this costs $3.00.

 

To limit complexity it is recommended fees be set of $5.00 per job plus $0.10 per minute for printing time, which would result in a charge of $6.00 per hour. Therefore, a job taking one hour would cost $11.00 i.e. set job fee of $5.00 plus $6.00 for printing time. Public notice of the proposed fees must be given for a period of at least 28 days prior to the adoption of the fees.

 

Conclusion

 

Lane Cove Library will be launching a 3D printer at the Late N Lively event on Wednesday, 14 September 2016.  This exciting emerging technology has attracted a great deal of publicity and community interest in recent times.  While the Library has purchased the 3D printer primarily to introduce the community to this technology, that it is considered appropriate that users contribute to the cost of the service.  It will therefore be recommended the fees charged be $5.00 per job plus $0.10 per minute.

 

 

RECOMMENDATION

That:-

1.   The report be received and noted;

2.   A 3D printing fee of $5.00 per job plus $0.10 per minute print time be adopted;

3.   In accordance with Sections 610F and 705 of the Local Government Act 1993, public notice of the proposed new fees be given for a period of 28 days; and

4.   Subject to there being no reasonable objections, the proposed fees be adopted and incorporated into Council’s 2016-2017 Fees and Charges Schedule.

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 15 August 2016

Partial Closure of Lithgow Street St Leonards to facilitate the proposed St Leonards Plaza.

 

 

Subject:          Partial Closure of Lithgow Street St Leonards to facilitate the proposed St Leonards Plaza.    

Record No:    SU5658 - 48139/16

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

Executive Summary

 

This report recommends commencement of the partial closure of Lithgow Street St Leonards at the northern end to facilitate the proposed St Leonards Plaza. It is appropriate for the consultation process to be conducted concurrently with the Planning Proposal to rezone 75-79 Lithgow St & 84-90 Christie St, St Leonards to Mixed Use and the associated Voluntary Planning Agreement (VPA).

 

Background

 

Council has previously considered a Planning Proposal to rezone 75-79 Lithgow St & 84-90 Christie St, St Leonards to Mixed Use. The Proposal has received Gateway approval and is awaiting exhibition. As part of the proposal a Voluntary Planning Agreement (VPA) has been proposed which will see Stage 1 of the proposed Plaza over the rail corridor constructed over part of Lithgow Street. Specifically the VPA includes the following:-

 

(ii)        Construction and embellishment of the section of the proposed St Leonards Plaza deck over Lithgow Street (Approx 1708m2), with capacity in the associated supports for the portion of St Leonards Plaza spanning the rail corridor in return for access easements for Site A and Site B under the Plaza;

Due to the topography Lithgow Street will be physically blocked where it intersects the Pacific Highway should the Plaza proceed. A new road will be constructed which will see the continuation of the existing Nicholson street alignment through to Lithgow Street.

 

As this will necessitate the partial closure of Lithgow Street at the northern end (Refer AT-1), it is appropriate to undertake the consultation on the proposed closure concurrently with the Planning Proposal and VPA exhibition. 

 


 

Discussion

 

Closure of a public road is undertaken in accordance with Part 4 of the Roads Act.  In a Memorandum of Understanding between the Department of Lands and Council dated 28 April 2006, Council is authorised to act on behalf of the Crown in progressing a number of administrative functions associated with the closure of public road.  The first step in that process is public notification and receipt of public submissions.

 

Community Consultation

 

Statement of Intent

 

The consultation is designed to comply with the public notification requirements of the Department of Lands.  Any comments received will be reviewed and evaluated to determine whether or not to proceed with the proposed partial road closure.

 

Method

 

Level of Participation

Inform

Inform

Form of Participation

Open

Targeted

Target Audience

Lane Cove Community

Key message givers, Immediate neighbours, Relevant Authorities

Proposed Medium

Advertisement, Public Exhibition, E-Newsletter, and Website Exhibition

Letters

Indicative Timing

September 2016 – October 2016

September 2016 – October 2016

 

 

RECOMMENDATION

 

That:-

1.   Council commence the process to close part of Lithgow Street as indicated in AT-1 in accordance with the Memorandum of Understanding with the Department of Lands dated 28 April 2006.

2.   Council undertake community Consultation for a  period of 6 weeks in accordance with the consultation strategy outlined in the report concurrently with the exhibition of the Planning Proposal and Voluntary Planning Agreement in respect of 75-79 Lithgow St & 84-90 Christie St, St Leonards; and

3.   A further report be received outlining the submissions received.

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1View

Proposed Closure of Part of Lithgow Street

1 Page

 

 

  


Ordinary Council Meeting 15 August 2016

4th Quarter Review of the 2015-16 Delivery Program and Operational Plan

 

 

Subject:          4th Quarter Review of the 2015-16 Delivery Program and Operational Plan    

Record No:    SU238 - 46242/16

Division:         Corporate Services Division

Author(s):      Kirsty Beram 

 

 

Executive Summary

This report outlines the 4th Quarter progress towards achieving the projects listed in the adopted 2015-16 Delivery Program and Operational Plan.  It is recommended that the report be received and noted.

Discussion

Council’s adopted 2015-16 Delivery Program and Operational Plan details the projects proposed to be undertaken during the financial year in order to meet the goals and objectives of Lane Cove 2025 - Community Strategic Plan. Council reports quarterly on the progress towards completing the projects and achieving the targets for the adopted performance measurements. The 4th Quarter Review of the 2015-16 Delivery Program and Operational Plan is shown attached as AT-1

 

The projects in the Quarterly Review are listed by the responsible Council Division and where the project has a completion date the ‘Action Status’ column graphically demonstrates the progress towards completion. The Review also includes a comment on the status of each project.

 

The Quarterly Review also provides a report on progress towards achieving the targets set for performance measurement for each Division of Council. A cumulative figure for performance measurement is shown so that performance can be tracked each quarter towards achieving the required target.

The highlights of the projects either commenced or completed for the 4th quarter include the following:-

·    Council partnered with the RSL sub-branch of Lane Cove, Scouts, Girl Guides, Choristers, Combined Churches and local sporting and community groups to deliver the ANZAC Day Ceremony in Lane Cove Plaza and along with associated activities (April);

·    Shortlist determined for commercial bids for Seniors Living Development site (April);

·    Over 25 tonnes of material was collected through Council’s most recent e-waste collection day (April);

·    Rock stabilisation works completed at River Road (April) and River Road embankment stabilisation works commenced June;

·    19 recipients were recognised at the Citizenship Awards presentation (May);

·    The “Lane Cove Literary Awards 2015: An Anthology” was launched and the 2016 Lane Cove Literary Awards opened (May);

·    The 2016-17 Delivery Program and Operational Plan, Budget and Fees and Charges were adopted and the updated Long Term Financial Plan endorsed by Council (May);

·    Council partnered with local primary schools to promote Walk Safely to School Day (May);

·    The 2016 Guringai Festival commenced, celebrating Aboriginal culture and heritage in the region (May-July);

·    Shortlist of tenderers determined and specification for Head Design and Construction Contractor for Rosenthal Car Park redevelopment prepared (June).

·    Council awarded over $440,000 to 22 organisations under the annual Financial Assistance Grants program (June);

·    Change to LED lighting at the Market Square Car Park completed resulting in a reduction in energy use and improved lighting levels(June);

·    Twilight screening of ‘Frozen’ in the Plaza as part of Council’s Screen on the Green with 200 attendees (June);

·    Council’s annual ‘Captured’ photography competition awards night was held.  Over 280 photos were submitted in this year’s competition, themed “Celebrate Lane Cove (June);

·    New Welcome Packs have been developed for the community.  Over 250 packs have been distributed through direct requests, real estate agents and distribution at Lane Cove Library and Customer Service desk. A digital copy is also available on Council's website;

·    The following tenders were accepted:-

Sale of 314 Burns Bay Road, Lane Cove – awarded to Hyecorp Property Group (April);

Quantity Surveying Services for Rosenthal Avenue Car Park Redevelopment  - awarded to Rider Levett Bucknall Pty Ltd (May); and

Greenwich Baths Clubhouse Building Alterations and Renovations  - awarded to Construction Management Unit Trust trading as Calibre CM (June); and

·    Community Consultations were undertaken with residents in relation to:-

The Extension of Temporary Alcohol Prohibited Areas and Alcohol Free Zones for New Year’s Eve (closed April);

Fleming Street Private Road Naming, Little Lane Renaming and Council’s Policy of Addressing (closed May); and

Council’s Draft Open Space Plan (closed June).

 

 

RECOMMENDATION

 

That the 4th Quarter Review of the 2015-16 Delivery Program and Operational Plan be received and noted.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

4th Quarter Review of 2015 - 2016 Operational Plan

56 Pages

 

 

 


 

Ordinary Council Meeting 15 August 2016

Council Snapshot

 

 

Subject:          Council Snapshot    

Record No:    SU220 - 46279/16

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

Executive Summary

 

Attached for the information of Councillors is a review of Council’s recent activities, entitled Council Snapshot.  This report provides a summary of the operations of each Division.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1View

Council Snapshot - July 2016

43 Pages

 

 

 


 

Ordinary Council Meeting 15 August 2016

Inquiry into Crown Land

 

 

Subject:          Inquiry into Crown Land    

Record No:    SU5371 - 46895/16

Division:         Environmental Services Division

Author(s):      Terry Tredrea 

 

 

Executive Summary

 

On 1 July 2016, the NSW Legislative Council’s General Purpose Standing Committee No.6 wrote to Council to advise that it was conducting an inquiry into Crown land in New South Wales, and invited comment by 24 July 2016. Due to the limited timeframe, it was not possible to advise Council prior to making a submission. This report outlines the submission made which  supported the principle that the public use and enjoyment of appropriate Crown Land be encouraged and recommended that:-

·    Crown Land remain accessible to the general public for active and passive recreation;

·    Councils retain care, control and maintenance of Crown lands;

·    Council’s right to lease and/or licence this land be retained without revenue; and

·    Grants be linked to the real costs of maintaining the valuable community resources, including buildings and infrastructure, on Crown land.

 

Background

 

In July 2016, Council was invited to comment on the NSW Legislative Council’s Inquiry into Crown Land.  Council responded with respect to licences and leases, management of open space and community facilities.

 

The terms of reference focused on four (4) questions:

1.    The extent and benefits of active use and management of Crown Land;

2.    Adequacy of community input and consultation regarding the commercial use and disposal of Crown land;

3.    The most appropriate and effective measures for protecting Crown land so that it is preserved and enhanced for future generations; and

4.    The extent of Aboriginal Land Claims over Crown land and opportunities to increase Aboriginal involvement in the management of Crown Land.

 

The original closing date for submissions was 24 July 2016 however, an extension of time was subsequently granted, and Council’s response (shown attached at AT-1) has now been submitted to the Inquiry.

 

Of particular relevance to Lane Cove are questions 1 to 3.  Advice was sought from Council officers dealing with Crown Land with respect to licences and leases, management of open space and community facilities.

 

Discussion

 

Extent of Crown Land

 

Approximately 27ha of Crown Land is under the care, control and management of Lane Cove Council.  This is an estimated 20% of the approx. 150ha of total public and private open space in the local government area. It is zoned either RE1 Public Recreation or E2 Environmental Conservation. The E2 is mostly described as Bushland, while RE1 is mostly described as Recreation.

 

Our Crown Reserves might be described as being of three (3) types:-

·         Creek Estuaries: such as Burns Bay Reserve, Gore Creek Reserve, the reserve off Vista Street, around Woodford Bay, Northwood, Aquatic park, Longueville, the reserve off Arabella St, Longueville, and near Tambourine Park.

·         Strips along the Harbour foreshore: such as along Burns Bay Road, part of Blackman Park, Holloway Park, Greenwich, near Tambourine Park and foreshore off Lower Serpentine Rd & Church St Greenwich..

·         Reserves defined by street boundaries: such as Turrumburra Park, Kingsford Smith Oval, Central Park, Coronation view Point (Pacific Hwy), and the St Lawrence St reserve.

 

Benefits of Active Use and Management

 

Council actively supports the continued access and utilisation of Crown Land by the public and contributes considerable resources to undertaking this role on behalf of the State. In particular:-

·         The more isolated reserves, e.g. near Lane Cove West, are preserved as bushland, with walking tracks for passive recreation.

·         Public infrastructure includes boating facilities and river access points (fishing spots, sandy beaches, rock pools). The Water Board own 1.3ha of Holloway Park. Waterside uses include recreation facilities such as the Macquarie Uni boatclub, the 12ft skiff club, sea scouts clubhouse, Greenwich Baths (changerooms & kiosk), Greenwich Sailing Clubhouse, and ferry wharfs (Northwood & Longueville).

·         Large parks (e.g. Kingsford Smith and Central) support tennis clubs and other active recreation.

 

Numerous lease and licence agreements help ensure continued accessibly to facilitate a range of recreational pursuits including sailing, rowing, tennis, and scouting activities.  These agreements are primarily between Council and various community organisations who provide the community with access to valuable recreational pursuits, which if commercialised, would limit public access and participation in these ventures. In several cases these community groups were responsible for the original construction of facilities on the Crown Land. 

 

Currently there are only two (2) commercial agreements in place, being:-

·         The lease for the Greenwich Baths with Bluefit Pty Ltd; and

·         The licence agreement for the pipeline running under Shell Park, Greenwich to the Shell refinery in Greenwich. 

 

The Greenwich Baths is currently reported as operating at a loss.  The Baths only remains open through Council grants. This year, Council is spending in excess of $600,000 to upgrade this aging facility to enable its continued use.

 

The transfer of management of Crown land to Councils needs to be accompanied by certainty of adequate funding.

 

Adequacy of Community Input and Consultation Regarding Commercial Use and Disposal

 

Through trusts, Council administers leases over Crown land uses under the provisions of the NSW Crown Lands Act 1989. Council’s Bushland Management Advisory Committee advises on use of bushland in the LGA. Council’s draft Open Space Survey revealed strong public support for current and future use of crown land, including commercial use. As a result, there is no support for any disposal of these limited and well-used reserves.  

Crown land is generally classified as community land.  Council is required under the Local Government Act to advertise its intention to enter into lease and licence agreements in relation to this land.  This requirement is duplicated under the Crown Lands Act, which is unnecessarily costly.  Consideration should be given to removing the requirement to advertise new lease and licenses where this has already been undertaken in accordance with the Local Government Act.

 

How to Effectively Preserve and Enhance?

 

Council continues to care for, control and maintain Crown lands, and repair or replace aging buildings and infrastructure.  Council actively supports sporting bodies, special interest groups and the general public access to these public lands at generally no cost to users.

 

Where leases or licenses have been entered into with community organisations for facilities on Crown Land, Council’s Community Rate discount rate of 80% applies to rental fees and as such income from these lease and licence agreements is minimal.  In addition to absorbing all lease and license preparation and administration costs, Council also regularly contributes to the maintenance of facilities built on this land including building insurance in the majority of cases.  Ultimately, the purpose of these agreements is to provide facilities to the community as opposed to generating income/commercial profit.

 

Income from leases and licences should help fund facilities that support further public use of the reserves. That is, there is a need for a strong nexus between private and public use, and retaining Council’s right to lease / licence this land is crucial. 

 

While Council acknowledges the range of infrastructure and sporting grants offered by the State, because of the ongoing high costs of repairs and replacements, these grants are generally spent on urgent repairs, rather than on maintenance, upgrades and enhancement. Grants should be linked to the real costs of maintaining the valuable community resources, including buildings and infrastructure on Crown land.

 

Conclusion

 

Crown Land provides many social, environmental and economic benefits to the people of Lane Cove and surrounding region.  Therefore, Council’s submission in response to the Inquiry into Crown Land supported the principle that the public use and enjoyment of appropriate Crown Land be encouraged and recommended that:-

·    Crown Land remain accessible to the general public for active and passive recreation;

·    Councils retain care, control and maintenance of Crown lands;

·    Council’s right to lease and/or licence this land be retained; and

·    Grants be linked to the real costs of maintaining the valuable community resources, including buildings and infrastructure, on Crown land.

 

 

 

RECOMMENDATION

 

That:-

1.    The report be received and noted; and

2.    Council endorse the submission made included as AT-1.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1View

Response to Inquiry Into Crown Land - July 2016

2 Pages

 

 

 


 

Ordinary Council Meeting 15 August 2016

Associated Costs of Greenwich Peninsula Closure on New Year's Eve

 

 

Subject:          Associated Costs of Greenwich Peninsula Closure on New Year's Eve    

Record No:    SU3530 - 47106/16

Division:         Environmental Services Division

Author(s):      David Wilson 

 

 

Executive Summary

 

Council at its Ordinary Meeting of the 18 of July 2016 resolved that a report be presented to Council on the costs associated with the management of New Year’s Eve (NYE) celebrations at Manns Point and the Greenwich peninsula.  Actual costs associated with NYE road closures (including pre-event advertising, variable message boards, waste management, additional toilet facilities and pre/ post event cleansing) are $9,000 and in kind staff costs of approximately 40-50 hours can be attributed to the management of the event.

 

Discussion

 

Since 2006, Council has arranged for the closure of the Greenwich peninsula on New Year’s Eve (NYE) and in recent times for other major events, such the Naval Centenary celebrations to manage access to Manns Point Reserve and the streets in the immediate vicinity of the peninsula from Jago Street. 

 

Management of access to the area has been more formally managed since 2012, following NYE celebrations that resulted in unruly behaviour due to the size of the gathering and the consumption of alcohol in this area.  Following this situation on the NYE 2011, the area was declared an Alcohol Free Zone (AFZ)and Alcohol Prohibited Area(APA) in early 2012, following extensive public consultation. The AFZ and APA’s areas were recently renewed and will be in force until 1 January 2020.

 

The following provides a breakdown of costs associated with managing of this event.

 

Variable Message Boards/ Advertising/Public Notices                      $5,000

Portable Toilets                                                                                   $2,000

Waste Management                                                                           $500

Updating of street signage (replace missing signs)                            $500

Overtime – cleaning on 1 of January                                                 $1,000

Total Costs                                                                                        $9,000

 

In kind costs of approximately 40-50 hours are incurred for pre/post management, preparation of the traffic management plan and submission to the Traffic Committee for endorsement, liaising with Police, booking of equipment, arranging Ranger services that are rostered on NYE to assist the Police in the closure of Greenwich Road and the erection of barricades etc.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 15 August 2016

Key Worker Housing - 150 Epping Road, Lane Cove West

 

 

Subject:          Key Worker Housing - 150 Epping Road, Lane Cove West    

Record No:    SU6257 - 47001/16

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

 

As part of the consent conditions for the residential development at 150 Epping Road, Lane Cove, the developers were required to dedicate 15 units within their development for Key Worker Housing to provide more affordable housing options for key workers within the Lane Cove area.

 

Council at its meeting on 21 March 2016, in setting the eligibility criteria for the allocation of the Key Worker Housing, resolved that a report come back to Council regarding the allocation of tenancies following the first round of applications. This report will provide an update on arrangements and the allocation of initial tenancies following the transfer of the units to Council.

 

Background

 

Council at its meeting on 21 March 2016, in considering a report on the management of Key Worker Housing at 150 Epping Road, Lane Cove West resolved as follows:-

 

1.   Receive and note the information.

2.   The following eligibility criteria be adopted,  in order of importance, to be used in the assessing of applications for Affordable / Key Worker Housing:-

a.   The applicant/s must have Australian citizenship or permanent residency;

b.   The applicant/s is to have a connection to Lane Cove LGA and or serves/works in Lane Cove LGA (e.g. employees of organisations servicing the Lane Cove LGA such as North Shore Hospital or Chatswood LAC for policing);

c.   The applicant/s does not have assets which they could be reasonably expected to use to solve their housing need; and

d.   The applicant/s income levels are generally consistent with the NRAS income limits.

3.   The following strategies be adopted in relation to the management of Affordable / Key Worker Housing:-

a.   Occupancy is a privilege not a right;

b.   Leases shall be for a maximum of two (2) years, with a 6 month probation period;

c.   A review of the eligibility of the tenant/s will be conducted every 12 months; and

d.   Vacancies will be direct marketed to local organisations.

4.   A report come back to Council regarding the allocation of tenancies following the first round of applications.

 

Following the Council resolution, Link Housing have been appointed following a competitive process to manage the 15 units on Council’s behalf in accordance with the adopted eligibility criteria. On completion of the development and transfer of the units on 13 July 2016, Link Housing commenced an advertising campaign which included:-

·         Advertisements on popular websites realestate.com.au and domain.com.au

·         Royal North Shore Hospital

·    Chatswood Local Area Command – Police

·    Local schools including Riverview

·    Lane Cove Chamber of Commerce

·    Lane Cove and North Side Community Services

·    Macquarie University

 

The units which contain a mix of 2 x studio, 8 x 1 bedroom, 4 x 2 bedroom and 1 x 3 bedroom units, are offered at a discount to market rentals as determined by a registered valuer by approximately 20%. Housing Income Eligibility limits applied to applicants have been based on the more generous SEPP Limits rather than the National Rental Affordability Scheme (NRAS) to reflect the generally higher North Shore rentals even with 20% discounts to market rentals applied. A comparison of the limits is as follows:-

 

Family Type

SEPP LIMITS

NRAS LIMITS

One Adult

$         57,500.00

$         47,904.00

Two Adults

$         86,300.00

$         66,228.00

Three Adults

$       115,100.00

$         84,552.00

Four Adults

$       143,900.00

$      102,876.00

Sole Parent with one Child

$         74,800.00

$         66,274.00

Sole Parent with two Children

$         92,100.00

$         82,163.00

Sole Parent with three Children

$       109,400.00

$         98,052.00

Couple with one Child

$       103,600.00

$         82,117.00

Couple with two Children

$       120,900.00

$         98,006.00

Couple with three Children

$       138,200.00

$      113,895.00

 

As a result of the advertising campaign, the initial allocation of tenancies at the time of writing include:-

 

Occupation

Unit Type

Nurse from Royal North Shore

1 Bedroom

Assistant Property Officer

Studio

Teacher

2 Bedroom

Arborist LCC

2 Bedroom

Assistant from Royal North Shore Cancer Centre

2 Bedroom.

 

Conclusion

 

It is widely acknowledged that key workers are necessary for the normal functioning of a community. Many lower and moderately paid workers cannot afford to live in the Lane Cove and North Shore area, which impacts on supply of workers in essential frontline services such as health care, education, child care, aged care, emergency services, community services, retail and hospitality. The greater the distance of travel to work, the greater the impact on supply of key workers. The provision of these Key Worker Housing units now and with future developments, will assist in part in addressing the difficulty of attracting Key Workers to the Lane Cove and North Shore areas.

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.