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Agenda

Ordinary Council Meeting

17 August 2020

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 

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Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held via video conference on Monday 17 August 2020 commencing at 7:00 PM. The business to be transacted at the meeting is included in this business paper.

 

Craig - GMYours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Pam Palmer. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

 

For the 17 August Council Meeting, Council will be trialling the use of video conferencing for the Public Forum by using the online meeting platform, Zoom. A link to the video conference, which will include all Councillors attending the online Council meeting, will be made available for community members to participate. All speakers wishing to participate in the public forum must register by using the online form no later than midnight, on the day prior to the meeting (i.e. Sunday 16 August)  and a Zoom meeting link will be emailed to the provided email address. Please note that the time limit of three minutes per address still applies so please make sure your submission meets this criteria. Alternatively, members of the public can still submit their written address via email to service@lanecove.nsw.gov.au. Written addresses are to be received by Council no later than midnight, on the day prior to the meeting. (500 words maximum).

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Executive Manager – Corporate Services on (02) 9911 3550.

 

Please note meetings when held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 17 August 2020

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

PUBLIC FORUM

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

Confidential Items

 

1.       Senior Staff Matter

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing.  

 

 

CONFIRMATION OF MINUTES

 

2.      ORDINARY COUNCIL MEETING - 20 JULY 2020

 

 

Orders Of The Day

 

Notices of Motion

 

3.       Notice of Motion - Community Engagement Strategy ............................ 5

 

Officer Reports for Determination

 

4.       Draft Northwood Shops Development Control Plan............................ 9

 

5.       Draft Birdwood Lane DCP amendment.......................................................... 32

 

6.       Participation in the NSW Public Spaces Legacy Program.................. 40

 

7.       Update - Waste to Energy................................................................................... 61

 

8.       Sustainability Achievements and New Initiatives.................................... 63

 

9.       Lane Cove 12ft Skiff Boat Storage, deck and dinghy storage facilities................................................................................................................... 114

 

10.     LED Streetlighting Program Update.......................................................... 117

 

11.     2020 Local Government NSW Annual Conference Motions, Voting Delegates and Attendance............................................................................. 119

 

12.     Draft Model Asbestos Policy ....................................................................... 151

 

13.     4th Quarter Review of the 2019-21 Delivery Program and Operational Plan............................................................................................................................. 214

 

14.     July 2020 Traffic Committee Meeting........................................................... 337

 

15.     Council Snapshot July 2020............................................................................. 351  

 

 

 

 

                     


 

Ordinary Council Meeting 17 August 2020

Notice of Motion - Community Engagement Strategy

 

 

Subject:          Notice of Motion - Community Engagement Strategy     

Record No:    SU7568 - 46117/20

Division:         Lane Cove Council

Author(s):      Councillor Andrew Zbik 

 

 

Executive Summary

 

This report is prepared in support of a Motion on Notice that seeks to improve certain aspects of Council’s Community Engagement Policy.  The Motion on Notice seeks to improve the way information is presented to Council including the presentation of pre-consultation or post-consultation reports.  The wider use of official social media channels to gather feedback from our local community when community consultation is taking place is also proposed.

 

Background

 

Lane Cove Council’s Community Engagement Policy in its current version was approved and commenced in July 2017.   Council’s current Community Engagement Policy prescribes the following:

 

1.         Guiding Principles as to why and how community engagement is to take place.

2.         When community engagement is to take place.

3.         Identification of Stakeholders and target audiences for Councils community engagement activities.

4.         Levels of engagement based upon the subject matter.

5.         Methods of engagement.

 

Presentation of Reports to Council

 

The current Community Engagement Policy does not provide guidance on presenting pre-consultation or post-consultation reports to Council.  The suggestions made in (1) and (2) of the below Motion on Notice intend to achieve a consistency of information in all reports that are presented to Council as part of the Community Engagement Policy.

 

Role of Social media

 

Since 2017, Council has established its own official social media channels (e.g. Facebook) as another means to reach out to the local community for information sharing and engagement purposes.

 

Council’s current Community Engagement Policy permits on-line methods of delivery such as websites, emails, Facebook, Twitter and blogs as a ‘method of engagement’ for when a community consultation takes place.

 

Council has not yet devised a policy on how feedback gathered via Councils official social media channels can be included in a post-consultation report following community consultation activities.

 

Research from Roy Morgan (Most recent data I could find from a reputable source) shows a very high usage of social media channels by Australians across all generations. Therefore, it would be appropriate for Council to consider how the use of its official social media channels can be included for gathering feedback from our local community when community consultation is taking place.

 

 

Source: https://www.roymorgan.com/findings/7979-social-media-trends-march-2019-201905170731

 

Idea: Using a graphic to explain the consultation process

 

Reading recent feedback on various Council consultations, I have identified some consistent comments along the lines of:

 

·    “Why were we not informed of this earlier?”

·    “Why is Council only making this public now?”

·    “The decision has already been made – this is tokenistic”

 

My interpretation of these comments is the context in which the consultation is taking place per the Community Engagement Policy is not fully understood.

 

Below are some examples of the kind of graphic Council could develop and include in the Community Engagement Strategy to explain the context in which a consultation is taking place.

 

Example 1: Playground Upgrade

 

 

 

We are Here

 

 

2020 – Council adopted Playground Strategy (Includes link to Strategy)

20XX – Council adopted budget to include upgrade to YY park.

20XX – Council prepared preliminary designs based on proposed budget

Now – Community consultation on Park Renovations

Next – Council revises designs based on feedback

Next – Council engages contractor to complete works.

 


 

Example 2: Major Capital Project

 

 

 

We are Here

 

 

 

 

 

 

 

2008 – Project concept adopted in Major Works Plan (Includes link to Plan)

20XX – Council adopted budget to undertake preliminary concept plans

20XX – Council prepared preliminary designs based on proposed budget

Now – Community consultation

Next – Report prepared and presented to Ordinary Council meeting on XX Month to consider consultation feedback

If Council determines to proceed – Design work commences

Preliminary designs presented to Council – Proposal to go to public Consultation

2nd Public Consultation on detailed design

Report prepared and presented to Ordinary Council / Council decide if proceed to tender stage

Budget and tender prepared

Report prepared for Council to make final decision to award tender and proceed with construction

 

 

 

RECOMMENDATION

 

That a report be presented back to Council by November 2020 that:

1)   Considers how the following may be incorporated in future reports recommending Council commence a community consultation per the Community Engagement Policy:

a)   The inclusion of a map of any areas that are proposed to be letterboxed with flyers (If recommended).

b)   The development of a graphic to be used on communication materials showing the status of the engagement in the context of the subject matter project timeline/decision making process.

c)   The formal adoption of a standardised table outlining the proposed activities for the community consultation.

2)   Considers how the following may be incorporated in future reports presented post-consultation to Council per the Community Engagement Policy:

a)   The inclusion of a map showing which areas were letterboxed (if recommended in the pre-consultation report).

b)   A copy of all submissions be made available to Councillors at the same time the Report is published as part of a meeting Agenda.

c)   Develop a process where permission has been given by the author of the submission, the submission be included in an appendix to the Report.

d)   Include in the post-consultation  report a standardised table showing:

a.   The number of suggestions made.

b.   The number of suggestions accepted by Council.

c.   The number of suggestions not accepted by Council

d.   Councils reasoning behind adopting or not-adopting suggestions made during the consultation process.

3)   Consider how Council can further use Council’s official social media channels (e.g. Facebook) in the Community Engagement Process. In addition:

a)   How Council can use targeted questions on social media to gather feedback via these social media channels to be included in the post-consultation report.

b)   How feedback from social media is appropriately weighted in conjunction with other methods of engagement.

c)   How all feedback gathered from social media channels can be included in the post-consultation report or appendices.

4)    Advise if consultation per Council’s Community Engagement Policy is required resulting from any recommendations that are made.

 

 

 

 

 

 

Councillor Andrew Zbik

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

   


 

Ordinary Council Meeting 17 August 2020

Draft Northwood Shops Development Control Plan

 

 

Subject:          Draft Northwood Shops Development Control Plan    

Record No:    SU6464 - 38602/20

Division:         Environmental Services Division

Author(s):      Terry Tredrea 

 

 

Executive Summary

 

On 20 May 2020, the Northwood Shops Planning Proposal was gazetted by the Department of Planning, Infrastructure & Environment (DPIE), permitting zoning changes at the Northwood Shops (from B1 Neighborhood Shops to B4 Mixed Use). The decision permits residential aged care (nursing home accommodation) and retail/medical and amends the height and floor space ratio (FSR) controls for the site. The next stage in the process requires the finalisation of the Development Control Plan (DCP) that gives effect to the LEP amendment and Council’s vision and requirements for the site.

 

On 15 June 2020, Council resolved to prepare a draft Development Control Plan (DCP) for consideration by the Council, prior to public exhibition. Additionally, Council indicated its preference for the setbacks to the bushland to be as per its 2018 resolution.

 

The June report listed 15 amendments to the DCP originally submitted by the applicant with the Planning Proposal in 2017. These address design matters either as a result of the gazettal (reduced height, rear storeys, street setbacks) or as a result of consultation submissions by agencies and Council’s urban design consultant, and by the community. These include a 10m rear buffer, protection measures for local vegetation, and traffic control measures. The attached DCP reflects these matters.

 

The Draft Development Control Plan is recommended to be publicly exhibited and reported back to Council for final determination.

 

Background

 

The original DCP relates to land at 4-18 Northwood Road and 274 and 274A Longueville Road, Lane Cove, known as the Northwood Shops or Northwood Neighbourhood Centre. It was submitted on 3 November 2017 in response to Gateway conditions for PP29. It is labelled as ‘Locality 2’ in Part D: Commercial Development and Mixed Use Localities of Council’s DCP.

 

Following public exhibition in March-April 2018, the applicant responded to concerns being expressed by residents and especially by the RMS and Dept of Environment & Heritage. The applicant submitted an amended DCP on 5 June 2018; this was refused as part of the Planning Proposal on 18 June 2018.

 

The June 2018 Resolution (AT-4) included references to the rear setback adjacent to the SEPP19 Bushland (of relevance to Council’s June 2020 resolution):

 

That Council:-

1.   Not support the Planning Proposal as exhibited on the following grounds:-

 

a.   The 3 metre rear buffer to the adjoining SEPP19 bushland (zoned E2) is opposed by NSW Office of Environment & Heritage (OE&H), and it has not been demonstrated that the adjacent bushland can be adequately protected by the proposed 3m wide buffer;

 

2.   Write to the proponent and request a new Planning Proposal and supporting documents be submitted to:…

 

e)   …Require a minimum 10m rear buffer as per Council’s DCP Part H be strictly adhered to, that the 10m be measured from the zone boundary not from the remnant bushland as commented by the OE&H and that the buffer area be replanted with native indigenous plants;

 

On 1 August 2019, a meeting was convened and chaired by the DPIE in which Council and the applicant discussed areas of agreement and disagreement, with a view to moving Planning Proposal No 29 forward.

 

On 20 May 2020, PP29 was gazetted as part of the State Government’s COVID-19 response fast-track assessment process. The height controls are in line with the community’s and Council’s expectations that the building be limited to RL 66.25, which equates to 3 storeys above street level. The applicant had sought permission for RL 70.25, equating to 4 storeys above street level. The FSR has also been set lower than the applicant had sought (1:1.85, instead of 1:1.98). A minimum commercial/medical FSR has also been included for the site as requested by Council.

 

At its Ordinary Meeting of 15 June 2020 Council resolved (AT-1 & AT-2) in response to the gazettal of Planning Proposal No 29 to:-

 

1.   Note the Gazettal of Planning Proposal 29 for the Northwood Shops site; and

2.   Prepare a draft Development Control Plan for consideration by the Council, prior to public exhibition.

3.   Council indicates its preference for the setbacks to the bushland to be as per 2018 resolution.

 

Discussion

 

In the June 2020 Council report, the original DCP submitted in November 2017, as well as the amended DCP of June 2018, were all seen as requiring modification to address design matters raised either as a result of the gazettal (height of building) or as a result of consultation submissions by agencies and Council’s urban design consultant, and by the community. The amendments recommended in the June 2020 report are as following: -

 

1.   Reduce maximum building height to RL 66.25 metres;

2.   Reduce maximum number of storeys along Northwood Road to 3 storeys;

3.   Reduce maximum street wall height along Northwood Road to 2 storeys;

4.   Reduce maximum number of storeys at the rear of the site to 5 storeys;

5.   Reinstate rear setback of 10 metres. (However, 6 metres is considered where it would allow an appropriate amount of space for established trees, offset native indigenous plants, and drainage that “adequately protects” the adjoining bushland);

6.   Replace on-site all indigenous trees removed by development;

7.   Replace site entry mid-block off Northwood Road with egress further south with a limit of one entry/egress at the southern end of the site;

8.   Provide in the basement a seniors’ entry separate from commercial /retail use, ensuring uncompromised emergency service vehicle access into the site;

9.   Add through-site links and view corridors of width 4.5m, but a preference for 6m width;

10. Add to inactive edges and blank walls the provision of screening, public art or `green' walls;

11. Require adequate soil depth along the side and rear boundaries to permit tree planting;

12. Consideration of other measures such as drainage protection of the downslope soil and landscape in the adjacent reserve. Also, sustainability measures such as solar panels and natural ventilation;

13. Provide new street trees and permeable paving to the existing Northwood Road verge and within the 3m setback to the proposal, and require that street front awnings do not compromise street trees;

14. Increase the area of the roof garden; and

15. Updated plans and elevation.

 

These measures have been translated to the draft DCP (AT-3) for public consultation.

 

10m Rear Setback

 

In its resolution, Council indicates its preference for the setbacks to the bushland to be as per 2018 resolution.

 

The 2018 resolution, “requires a minimum 10m rear buffer as per Council’s DCP Part H be strictly adhered to”. Part H of the DCP (Section 5.2.1) describes that part of the site which separates bushland from the building area and known as the “buffer” area. It states that:

 

“f) The size of the area will depend on site area but a minimum depth of 10 metres should be taken as a guide. This area may increase if shallow bedrock occurs and/or the establishment of any works defined under part c) of this section [such as stormwater detention/absorption pits and bushfire fuel breaks] cannot be achieved.

 

g) Where there is insufficient space for a buffer due to the orientation, size or location of the site, then the applicant must show how the adjacent bushland can be adequately protected according to the aims and objectives of this Plan.”

 

In proposing less than a 10m buffer, the applicant will need to justify and achieve “adequate protection” of the adjacent bushland. The Objective of buffer areas is:

 

“to provide a transition area between the building and bushland area so as to reduce the impacts of development upon bushland.”

 

Furthermore, in their response to the PP27 in June 2018, the OE&H: 

 

“…recommends that the planning proposal is amended to include a minimum 10m buffer as per the LCDCP provision and the Ordinary Council meeting recommendation [20 February 2017]. Where it is not possible to provide a 10m wide buffer, it is suggested that the applicant demonstrates how the adjacent bushland can be adequately protected as outline in Section 5.2.1(g) of the LCDCP”. 

 

Traffic

 

Bitzios, in 2018 provided a Peer Review of traffic issues associated with the Northwood Shops PP 29 (32884/18). They raised several issues, including:

a.    Northwood Rd median extended south of the entry/egress driveway;

b.    Deceleration lane on Northwood Rd going south;

c.    Roundabout at Northwood/River Roads intersection;

d.    Assessment of impacts of setbacks on driver sight lines (as per AS3890.1); and

e.    Northwood/Kenneth intersection.

 

 

These issues are generally appropriately addressed by the applicant at either the DA stage or have become broader than this site (e.g. the roundabout at Northwood/River Roads intersection).

 

Community Consultation

 

Statement of Intent

 

The consultation is designed to obtain community feedback on the Draft Development Control Plan. Any comments received will be reviewed and considered to help refine the plan’s content. 

 

Method

 

Level of Participation

Inform

Inform

Consult

Form of Participation

Open

Targeted

Open

Target Audience

Lane Cove Community and community groups

Government Agencies, adjoining Local Government Areas and affected property owners

Lane Cove Community and community groups

Proposed Medium

eNewsletter, and social media

Notification Letters

Website Exhibition

Indicative Timing

Aug – Sep 2020 (6 weeks)

Aug – Sep 2020 (6 weeks)

Aug – Sep 2020 (6 weeks)

 

Conclusion

 

Land at 4-18 Northwood Road and 274 and 274A Longueville Road Lane Cove has been rezoned from B1 to B4 to permit residential aged care (nursing home accommodation) and retail on the site, with amended height and floor space ratio (FSR) controls.  Council resolved to prepare a site-specific Draft Development Control Plan for this land, known as the Northwood Shops area, under ‘Locality 2’ in Part D: Commercial Development and Mixed Use Localities.

 

The proposed Draft Northwood Shops Development Control Plan has been amended from the original 2017 DCP submitted. It reflects consultation submissions by agencies such as the OE&H and RMS, by Council’s urban design consultant, and comment by the community. Therefore, it is recommended that Council approve the attached Development Control Plan amendment for 4-18 Northwood Road and 274 and 274A Longueville Road for public exhibition.

 

 

RECOMMENDATION

That:-

1.     Council endorse the draft Development Control Plan attached at AT-3 for purposes of public exhibition and undertake community consultation for a period of six (6) weeks in accordance with the consultation strategy outlined in this report; and

2.    A further report be submitted at the conclusion of the exhibition.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1View

Report 15 June 2020 Northwood Shops

5 Pages

 

AT‑2View

Minutes 15 June 2020 Northwood Shops

1 Page

 

AT‑3View

Northwood Shops Draft DCP August 2020

10 Pages

 

AT‑4View

Minute 18 June 2018 Northwood Shops

3 Pages

 

 

 


ATTACHMENT 1

Report 15 June 2020 Northwood Shops

 

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ATTACHMENT 2

Minutes 15 June 2020 Northwood Shops

 

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ATTACHMENT 3

Northwood Shops Draft DCP August 2020

 

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ATTACHMENT 4

Minute 18 June 2018 Northwood Shops

 

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Ordinary Council Meeting 17 August 2020

Draft Birdwood Lane DCP amendment

 

 

Subject:          Draft Birdwood Lane DCP amendment    

Record No:    SU7892 - 42049/20

Division:         Environmental Services Division

Author(s):      Terry Tredrea 

 

 

Executive Summary

 

Council engaged an urban design consultant to undertake a Streetscape Project investigating Rosenthal/Birdwood Lane, with a view to creating DCP controls for Birdwood Lane. In the process, consultants have taken advice from Council planners, open space officers, traffic officers, landscape architects and Council’s Project Manager for The Canopy. The purpose of these DCP locality controls is to create a well designed, accessible and connected public domain in the Birdwood Lane area and align with action 9.1 in Council’s Delivery Program to “investigate and develop streetscape controls for the activation of Village Laneways”.

 

To this end, the attached draft DCP (AT-1) addresses design measures for built form, visual connections between spaces, pedestrian linkages, parking and vehicle movements, and the public domain including landscaping, public art, paving and street furniture.

 

The attached draft Development Control Plan Part D Commercial and Mixed-Use Localities - Locality 6 – Birdwood Lane Area is recommended to be publicly exhibited and reported back to Council to determine.

 

Background

 

As described in its 2018 Community Strategic Plan, one of Council’s Built Environment Strategies is to:-

 

“Encourage community ownership of assets and local streets” (p 27)

 

To achieve this, Council commenced to:

-

“undertake investigations and develop streetscape controls for the activation of Village Laneways.”   (2019-2021 Delivery Program and Operational Plan p25)

 

In May 2019, Aurecon was engaged to undertake a Streetscape Project investigating Rosenthal/Birdwood Lane, Sera Street and Little Street with a view to creating DCP controls for each sub-precinct. The Rosenthal/Birdwood Lane sub-precinct is the subject of this first of three DCP amendments.

 

Discussion

 

The written draft DCP section aims “to create a shared urban space that connects, promotes and contributes to the social, cultural and fine grain urban fabric of the Lane Cove Village”. It addresses:

·    Built form (setbacks, height, facades, materials, glazing, activation, permeability, awnings)

·    Land uses

·    Arcades

·    Visual connections between spaces (safety, orientation, signage)

·    Pedestrian desire lines – linkages and connections (incl. thru links/midblock connections)

·    Parking and vehicle movements including service vehicles

·    Public domain including landscaping, public art, paving and street furniture.

 

Points of interest.

 

1.   Rosenthal Lane has been renamed as the southern leg extension of Birdwood Lane (the pedestrian link into the Plaza loses the superfluous name Birdwood Lane).

2.   New buildings have laneway frontage setback of three metres at ground level.

3.   Only retail uses are to be provided at ground floor level in new developments fronting Birdwood Lane.

4.   New buildings are to address Birdwood Lane with active edges (such as doors, windows, shops and outdoor seating) and a canopy/cover (except the southern leg).

5.   Wayfinding is considered for arcades and thru links/midblock connections.

6.   In lieu of on-site parking for commercial or shop-top housing, Council may accept a cash contribution. The number of loading zones along Birdwood Lane should be minimised.

7.   Laneway paving that suggests pedestrian priority (including driveways). Plus speed control devices recommended.

 

In addition to the draft DCP, other suggestions were made by the consultant, and many of these have been added to the draft DCP. These include suggestions regarding car parking, loading spaces, pedestrian amenity and traffic directions.

 

Community Consultation

 

Statement of Intent

 

The consultation is to obtain community feedback on the amendment to the Draft Development Control Plan. Any comments received will be reviewed and considered to help refine the plan’s content.

 

Methods

 

The following table outlines the consultation strategy and methods that will be used for this Draft Development Control Plan across a range of stakeholders.

 

Level of Participation

Inform

Inform

Consult

Form of Participation

Open

Targeted

Open

Target Audience

Lane Cove Community and community groups

Government Agencies, adjoining Local Government Areas and affected property owners

Lane Cove Community and community groups

Proposed Medium

eNewsletter, and social media

Notification Letters

Website Exhibition

Indicative Timing

Sep - Oct 2020 (6 weeks)

Sep - Oct 2020 (6 weeks)

Sep - Oct 2020 (6 weeks)

 

Conclusion

 

Council’s consultant has prepared a site-specific Draft Lane Cove Development Control Plan amendment for Part D Locality 6 – Birdwood Lane.

 

The proposed Draft Development Control Plan amendment is consistent with the form and content of previous Locality controls within Council’s DCP, and has been assessed by relevant Council officers. Therefore, it is recommended that Council approve the attached Development Control Plan amendment for Birdwood Lane for public exhibition.

 

 

RECOMMENDATION

That:-

1.     Council approve the draft Development Control Plan attached at AT-1 for public exhibition and undertake community consultation for a period of six (6) weeks in accordance with the consultation strategy outlined in this report; and

2.    A further report be submitted at the conclusion of the exhibition

 

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1View

Draft DCP for Birdwood Lane

5 Pages

 

 

 


ATTACHMENT 1

Draft DCP for Birdwood Lane

 

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Ordinary Council Meeting 17 August 2020

Participation in the NSW Public Spaces Legacy Program

 

 

Subject:          Participation in the NSW Public Spaces Legacy Program    

Record No:    SU6005 - 46136/20

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

Executive Summary

 

The NSW Government announced the NSW Public Spaces Legacy Program on 5 August 2020 which provides $250 million of grant funding as part of “ongoing work to protect the health of the community, provide economic and jobs stimulus in response to the COVID-19 pandemic and deliver a legacy of safe, quality public and open space.”

 

The program incentivises local councils to accelerate their assessments of development applications (DAs) and rezoning’s to create new development capacity and meet demand for housing and employment over the next decade. Lane Cove is eligible if it meets the required KPI’s to receive $4.75M. It is recommended that Council make an application to participate in the program.

 

Background

 

The NSW Government like Council understands the value of public open spaces, particularly with increased population levels. This program provides funding for the planning, design, construction or land acquisition costs for new and existing public and open space and is available to 68 councils across NSW (this includes Lane Cove) that are using the ePlanning system and adopt a Local Acceleration Program, provided they can achieve improvements in assessment activity between 1 September 2020 and 30 June 2021. This concept is relatively unique in that it requires performance improvement as a condition of receiving the grant.

 

Discussion

 

DPIE has released a set of Program Guidelines (Refer AT-1), the following outlines the key elements.

 

Eligibility

To be eligible for the Grant Council must submit to the DPIE by 28 August 2020:-

 

1.   A proposal that demonstrates how it will achieve the requirements of the program –over the monitoring period 1 September 2020 to 30 June 2021. Specifically Council is required to achieve:-

•     A reduction by 15% in the median assessment timeframe for DAs, (“benchmarked against the last 2-3 years of activity”) between 1 September 2020 and 30 June 2021.

•     Complete regionally significant DA’s greater than 180 days by 30/12/2020.

•     Finalise rezoning proposals that have been in the system for more than four years by 30 June 2021.

•     Finalise Local Environmental Plan update to provide 6-10 years housing or employment supply capacity by 30 June 2021.

2.   A short description of a public space project or projects that you may seek to be funded, should the assessment improvement target be met.

The Department will invite Councils to participate in the program if their proposal is assessed as providing a realistic program to achieve these performance targets by 14 September.

While the KPI’s under the scheme will present a challenge, it is considered that Lane Cove Council can achieve these performance criteria. Some additional staff resources and additional use of consultants for larger projects may be required. These initiatives combined are not anticipated to exceed $250,000. This amount could be funded from the impact of COVID-19 contingency vote within Council’s existing budget.

 

It should be noted that consistent with the NSW Government’s own program, no shortcuts will be taken in the assessment of applications in order to meet the KPIs. If Council is ultimately unsuccessful in meeting all KPIs to receive the grant, Council will still have assisted economic recovery from the KPIs that are achieved.

 

What can the Funds can be used for?

 

•     Open spaces and parklands including regional and district open spaces and linear parklands; or

•     Trails and strategic open space linkages including recreational improvements of riparian corridors;

•     Foreshore and riverfront precincts, including improvements for water-based recreation such as launching small watercraft, access to waterways for swimming, trails and picnic areas; or

•     Civic plazas, town squares and main street precincts that improve connections between public space, promote walkability and greater accessibility; or

•     Heritage works associated with any of the above

Key points that the Funds can NOT be used for:

 

•     Projects which are considered to be part of council’s usual ongoing maintenance and management of a site (including ongoing reserve management, asset maintenance or replacement of existing infrastructure);

•     Construction and planning of organised sporting facilities, including club houses and synthetic sports fields;

•     Commercial operations and buildings, including club rooms;

•     Road works including routine upgrading of footpaths, kerbs and car parks, with the exception of carparks that support the use and access to open space areas;

•     Public art pieces as a singular project. Note public art that is integrated in to a wider public and open space project will be considered; and

•     Projects that require the public to pay a fee to access the site.

Proposed Project to be Funded

 

Council has one existing open space project which meets the criteria. Other key projects which Council is currently developing are not eligible, including implementation of the Bike Plan, Sport and Recreation Precinct, Tantallon Oval Grandstand and Amenities. Due to the short timeframe Council has been given to respond, preference has been given to one large single project, the St Leonards Over Rail Plaza.

 

The St Leonards Strategy, adopted by Council in December 2006, established a public domain vision for the St Leonards Commercial Core precinct that would create an identifiable ‘sense of place’. This included the development of a new community focal point for St Leonards, a Plaza with bus facilities to be constructed over the rail corridor. This will provide passive open space in the core of St Leonards. The project has been incorporated by the State Government into the St Leonards Crows Nest Draft 2036 Plan, but to date the NSW Government has not provided any direct funding.

 

As previously reported to Council, a Terms Sheet has been signed and agreed upon which forms the basis of the agreement between Council and TfNSW in relation to the proposed St Leonards Over Rail Plaza. Council is presently undertaking further design development to prepare preliminary design documentation for submission to Sydney Trains for their approval in accordance with Sydney Trains’ approval process. Funding for the structure is sourced via VPA’s from four adjacent developments. The Grant funds would be utilised to provide public landscaping, seating and play elements within the park.

Conclusion

 

The NSW Public Spaces Legacy Program provides an opportunity for Council to access a significant Grant (if received it would be the largest in Lane Cove’s history). While the KPI’s required to be achieved under the scheme will present a challenge, it is considered that Lane Cove Council can achieve these performance criteria. The funds in received will make a significant contribution to the realisation of the St Leonards Over Rail Plaza, by funding the landscaping, seating and play elements within the open space.

 

 

RECOMMENDATION

That:-

1.   The report be received and noted;

2.   Council submit a proposal under the NSW Public Spaces Legacy Program that demonstrates how it will achieve the performance improvement requirements of the program and nominate the St Leonards Over Rail Plaza as the project to utilise the funding if received.

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1View

NSW Public Spaces Legacy Program Guidelines August 2020

18 Pages

 

 

 


ATTACHMENT 1

NSW Public Spaces Legacy Program Guidelines August 2020

 

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Ordinary Council Meeting 17 August 2020

Update - Waste to Energy

 

 

Subject:          Update - Waste to Energy    

Record No:    SU7238 - 46021/20

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

Executive Summary

 

Council at its meeting of 17 February, 2020 considered a Notice of Motion regrading Waste to Energy and resolved:-

1.    Council seek meetings with the following Ministers to explore this initiative including         possible funding for a demonstration project

a.       The Hon. Angus Taylor – Minister for Energy and Emission Reduction.

b.       The Hon Matt Kean – Minister for Energy and Environment; and

2.    A further report be submitted to Council on the outcome of the meeting.

Background

The Notice of Motion related to a process developed by EGEL Pty Limited, utilising “Hydroxy Gas, that claims to process waste with zero carbon emission. In summary the technology involves incineration of waste in a completely sealed process so there are no emissions (including no CO2). The generated heat would drive steam turbines to generate electricity. One of the continuing challenges for society has been waste disposal and the generation of ‘green power’ suitable to deliver base load power and this technology provided an opportunity to address both issues.

Discussion

Further to Council’s resolution letters were sent to the relevant Ministers. The Hon Matt Kean’s office declined to meet as the proponents had already met recently with the Minister.

The Mayor and General Manager did meet via Zoom with Federal Member, The Hon Trevor Evans, Assistant Minister for Waste Reduction and Environmental Management. He advised, and later confirmed in writing that “the Liberal National Government recognises that supporting the development and deployment of clean energy technologies is essential to achieving international emissions reduction commitments while maintaining a reliable and affordable energy supply. The Government supports ongoing innovation in low emissions and clean technologies through the Clean Energy Finance Corporation (CEFC) and the Australian Renewable Energy Agency (ARENA).

 

The CEFC supports energy efficiency, renewable and low carbon energy projects through loans and equity investments. ARENA provides grant funding towards research and development and early−stage commercialisation of renewable energy technologies and projects. The Government has also established the $200 million Clean Energy Innovation Fund, to support early stage and emerging clean energy technologies.”

Council has provided this information to EGEL in relation to their technology solution. Council was advised the best chance of accessing funds under the programs is to partner with an existing industry participant.

In this regard Council staff made arrangements for Veolia, who provides Council’s Red Bin disposal services at the Woodlawn facility, to review the technology. Veolia are committed to delivering an energy recovery facility (Waste to Energy) at the Woodlawn site, in addition to MWOO production. Veolia have subsequently sent engineers to evaluate the EGEL technology in late July 2020. Veolia staff did not dismiss the technology and have written an internal report, however no further update from Veolia is available at this time. EGEL have been requested to keep Council updated.

Conclusion

Kinesis, the consultants who prepared Council’s Green House Gas Emissions strategy have indicated that ultimately new technology will be required for society to meet emissions reduction targets. The EGEL technology has the potential to achieve this, hence Council has facilitated information about the provision of potential grants and provided an introduction to Veolia, who intend to create an energy recovery facility at the Woodlawn site.

 

 

RECOMMENDATION

That the report be received and noted.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 17 August 2020

Sustainability Achievements and New Initiatives

 

 

Subject:          Sustainability Achievements and New Initiatives    

Record No:    SU7704 - 43756/20

Division:         Environmental Services Division

Author(s):      Fiona McCleary 

 

 

Executive Summary

 

Council has taken numerous steps to meet the challenges posed by the climate emergency, as well achievements in sustainability across the four pillars of sustainability, social, environmental, economic and governance to manage the Local Government Area (LGA) in a sustainable way. The Local Government Sector generally has identified that the next stage of responding to the climate emergency will involve increased outreach and partnership activities to the community and business sectors operating in the LGA. To achieve this, it is proposed to appoint a Resilience Coordinator initially for a 12 month term. This report outlines the major achievements over the last 12 months as well as highlighting future initiatives. It is recommended that the report be received and noted.

 

Background

 

At the March 2020 Ordinary Meeting Council resolved to support the energy emissions and water use targets:

 

• 80% reduction in emissions by 2036 (FY16/17 emissions baseline)

 

• No net increase in water use by 2036 (FY16/17 water use baseline)

 

Since March, Council has made outstanding progress in sustainability and continues to be a leader for positive change in the community.

 

Discussion

 

Whilst not an exhaustive list of Councils sustainability achievements and outcomes, the following  highlights recent and upcoming initiatives along with exciting developments in sustainability.

 

Sustainability Levy Achievements

 

Council’s sustainability focus is to integrate sustainability principles across the organisation. In 2019/20 40 projects received levy funding across 9 key sustainability themes of Biodiversity, Community Engagement, Energy, Water, Economy, Society, Built Environment, Sustainable Transport and Program Management. A snapshot of the key actions, achievements and outcomes of these levy projects are highlighted below (see also AT-1). 

 

Interim Emissions and Water use Targets

 

Council’s commitment to sustainability and environmental leadership is demonstrated by it’s ambitious targets for energy emissions and water use. At the March 2020 meeting Council resolved to support the following energy emissions and water use targets:-

 

Council continue to work towards the 2036 target of an 80% reduction in emissions and 0% increase in water use and establish a 2024 progressive target in the 2020 - 2024 CSP.

 

Sustainability consultants, Kinesis, have been engaged to measure and report on the 2024 interim targets and pathways to emissions and water use reductions. This report is expected to be finalised in September and a follow-up report be provided to Council on the findings shortly after.

 

Resilience Coordinator

 

Discussions have been held with Council’s Sustainability Action Committee about introducing a new role of Resilience Co-ordinator at Council who would will be responsible for developing resilience strategies throughout Council, the community and businesses. The key function of this position is working with Resilient Sydney to embed resilience planning to respond to shocks and stresses including climate change. Resilient Sydney focuses on building urban resilience, which it describes “as the capacity of individuals, communities, institutions, businesses and systems within a city to survive, adapt and thrive no matter what kinds of chronic stresses and acute shocks they experience. The position will be responsible for leading development, planning and implementation of environmental initiatives that enable Council and the community to decrease emissions, increase efficiency and live and work more sustainably. This will include investigating and researching opportunities and barriers to achieving the established targets.

 

The Resilience Coordinator role will sit within the sustainability section of the Environmental Services Division and is initially a 12-month contract position funded from the Sustainability Levy.

 

Sustainability Advantage

 

Sustainability Advantage is a state government business support service which works with over 550 organisations, including 25 Councils, to help improve environmental performance and reduce costs. Council has recently become a member of Sustainability Advantage and can expect to benefit from consulting with their panel of sustainability experts to foster strategic partnerships and learn from best-practice examples that engage residents and the business community.

 

Updated Sustainability Action Plan (SAP)

 

At the March 2020 Ordinary Meeting, Council resolved to support the energy emissions and water use targets. One resolution from the report was:

 

“Include a new supplementary chapter in Council’s Sustainability Action Plan which outlines the 8 key directions identified”.

 

The SAP has now been updated to include the 8 key directions, along with details on a diverse cross-section of Councils sustainability achievements since it was published in 2016 (AT-2).

 

To distinguish the updated SAP from the current version, the colour of the front cover has changed and the subtitle “Includes Climate Emergency Update” has been added.

 

 

Transition to Electric Powered Equipment

 

Council has been investing battery operated plant and equipment that is both better for the environment and for the community. Transitioning from diesel powered equipment to battery power means we will minimize our impact on the environment whilst creating a more ambient environment. Battery powered equipment produce zero exhaust emissions while eliminating the need for fuel and is much quieter and able to be used in noise sensitive areas. The equipment includes battery-operated leaf blowers and chainsaws and additional leaf blowers, hedge trimmers to be added across the equipment inventory.

Council continues to investigate opportunities to lead the community and is researching a zero-emissions electric-powered kerbside garbage and recycling truck as part of the upcoming waste contract. The truck would be the first of its type in Lane Cove and designed to support future reductions in vehicle fleet emissions and operating costs.

 

 

The Canopy

 

The Canopy is home to a suite of exciting sustainability features and has rightfully garnered widespread media coverage celebrating innovation and its achievement in sustainability. Council is in the process of creating a video detailing and promoting these sustainability initiatives, including

 

·    The 230 solar panels that are providing 95kW of power to The Canopy car park and park lighting. Over the course of a year this saves 83 tonnes of Co2 and $25,000 in energy costs, helping to future-proof against rising energy prices.

·    Four TESLA power wall batteries within the car park

·    The bespoke galvanised solar arbour which incorporates Australia’s first publicly visitable thin cell solar technology that allow the solar panels to be produced cheaply, curved and flexible so that they integrate seamlessly onto the arbour structures. The energy produced through the arbour will help power motion sensor LED lighting and augmented reality.

·    The travelators slow down when not in use to help conserve power, while the regenerative lifts recover energy when braking while going down which is used to go back up. This feature recovers up to 30% of the total energy consumption of the lifts.

·    LED Lights are also installed throughout the car park (in conjunction with movement sensors) and public areas of the park level to help reduce energy consumption.

·    The living, breathing ‘green wall’ which acts as a sound barrier and houses a mixture of plant species scientifically developed to improve air quality.

·    The 90,000 litres of water which is captured onsite and reused for landscape irrigation.

 

The 230 solar panels that are providing approximately 95kW of power to The Canopy

 

The 50m Outdoor Pool and Grandstand Area

 

Council is installing the latest energy efficiency technology at the new outdoor pool at the Aquatic Centre.  The Aquatic Centre is Council’s largest energy user, the rebuild of the 50m outdoor pool and grandstand area presents a timely opportunity to improve energy efficiency and water saving measures at the Centre. The new water filters reduce heat loss and reduce energy required to re-heat the pool, resulting in a smaller energy footprint and significantly less energy required. The filters also use less chlorine.

 

The new showers have automatic timers to conserve water and energy and energy efficient lighting is installed throughout the grandstand and marshalling area.

 

A 63kW solar photovoltaic system is installed on the new grandstand and marshaling area and a 22,000L water tank will use water collected from the stands to irrigate Pottery Green oval.

 

View of the solar panels on the new Swimming Pool grandstand

 

Conclusion

 

Council’s commitment to embedding sustainability into its operations and throughout the community by building on resources available to leverage programs and people for improved outcomes. Council ‘s strong commitment to sustainability, includes taking decisive action on emissions and water consumption that are balanced with the broader sustainability concerns of the community. Since establishing emissions and water use targets in March 2020, Council will now investigate opportunities that provide major long-term benefits to Lane Cove.

 

With the appointment of a Resilience Coordinator, partnering with Resilient Sydney, the NSW State government on Sustainability Advantage, transitioning to battery operated equipment and leading the way in sustainable infrastructure, Council will make further demonstrable progress in improving sustainability across the LGA.

 

 

RECOMMENDATION

That:-  

1.     The report be received and noted.

2.     Council endorse the appointment of a Resilience Coordinator, initially on a 12 month contract.

3.     Council partner with the NSW State government on Sustainability Advantage procurement initiative.

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1View

Sustainability Levy Achievements Infographic 2019/2020

1 Page

 

AT‑2View

Sustainability Action Plan 2016/2021 - Updated

44 Pages

 

 

 


ATTACHMENT 1

Sustainability Levy Achievements Infographic 2019/2020

 

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ATTACHMENT 2

Sustainability Action Plan 2016/2021 - Updated

 

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Ordinary Council Meeting 17 August 2020

Lane Cove 12ft Skiff Boat Storage, deck and dinghy storage facilities

 

 

Subject:          Lane Cove 12ft Skiff Boat Storage, deck and dinghy storage facilities    

Record No:    SU7218 - 44583/20

Division:         Corporate Services Division

Author(s):      Stephen Golding 

 

 

Executive Summary

 

This report outlines the progress of the reinstatement of the Lane Cove 12ft Skiff Boat storage, deck and dinghy storage facilities at Stuart Street, Longueville which was destroyed by fire in 2018. As part of the rebuilding, increased public access to the foreshore is proposed and Council has been successful under the Boating NOW Grants in securing $680,000 to enhance public access.

 

As at August 2020, a development assessment has been completed under Part 5 of the State Environmental Planning Policy (State and Regional Development) 2011 and tender documentation is being compiled. The project is on track based on the initial project timeline developed in 2019 in collaboration with the Lane Cove 12” Skiff Club (Skiff Club). It is recommended that this report be received and noted.

 

Background

 

In September 2018 a fire destroyed several Council structures within Aquatic Park Longueville that were utilised by the Skiff Club and the community.

 

Council, in partnership with the Skiff Club, has prepared concept design plans to provide an enlarged deck, expanded storage shed, additional dinghy storage and improved access to the foreshore compared to the previous facility. The following images shows the general layout.

 

 

This reinstatement proposal aligned with the NSW Maritime Infrastructure Plan, by delivering an improved public amenity for the community that would facilitate the improvement and activation of the harbour and foreshore precinct. Council staff identified that the Boating Now Round 3 Grants program could provide funding and a formal application was submitted by the closing date of 27 March 2020.

 

Discussion

 

The reinstatement of the Aquatic Centre Skiff Boat Storage and Public Access Facility has involved many stakeholders, through consultation, engagement, procurement approvals, various specific reports and works undertaken. This included insurance approval for the temporary storage facility and the associated approvals, processes and consultation that allowed for the construction of temporary storage facility near the old facility site.

 

The final demolition works of the fire damaged facilities were approved by the Insurance Adjuster in May 2019. These works were finalised by the removal of the boat ramp at the end of May 2019 with TfNSW via CI Australia were informed and provided with the required documentation required in relation to the completion of the demolition works.

 

Since that time the following has been completed:-

 

·    A Geotechnical Assessment of the existing rock overhang at the project site was undertaken. which ultimately led to the removal of the rock overhang and support column.

 

·    A Seabed Survey Divers Inspection and report was undertaken and after removal of underwater debris and a Seabed Clearance was issued and provided to TfNSW.

 

·    An Aboriginal Heritage Office Due Diligence Report for the area was undertaken by the Aboriginal Heritage Office.

 

·    An Aquatic Ecology Assessment and Hydrographic Survey was undertaken

 

·    A Review of Environment Factors (REF) for reinstatement of the Aquatic Centre Skiff Boat Storage and Public Access Facility was completed.

 

·    A Scope of Works (SOW) for Project Management Services was developed and approval obtained for the engagement of Project Management Services.

 

·    Engineering services for the design and certification SOW was developed

 

Council, in collaboration with the Skiff Club, has been refining the concept design inclusive of material to be used for the development of construction plans and SOW. Draft construction plans, inclusive of a SOW, were received by Council in late July 2020. These plans along with the finalised REF and other related reports allowed for a development assessment to be undertaken under Part 5 of State Environmental Planning Policy (State and Regional Development) 2011. This assessment was completed and approved on 06 August 2020.

 

Council started preparing tender documentation in June 2020 and is estimated to have the documentation completed by the end of September 2020, with the tender process to commence in October 2020.

 

As part of the project, to facilitate the public access to the foreshore beach, Council started discussions with Scouts Australia - NSW (Scouts) in October 2019 for a collaborative approach to enable a public access ramp as part of the reinstatement works to be built on part of the adjoining area leased by Scouts. A Memorandum of Understanding (MOU) was developed and is under final consideration by the Scouts.

 

Council has been successful under the Boating NOW Grants program from the Maritime Infrastructure Delivery Office (MIDO), Maritime Greater Sydney, and Transport for NSW, in securing $680,000 to fund the public access components. This money combined with the proceeds from the insurance claim, means the proposal is now fully funded.

 

Conclusion

 

Council is now preparing tender documentation for reconstruction, with design and construction plans currently being refined in consultation with the Skiff Club.

 

Based on the initial project timeframes, Council is on track for tenders for construction to be called in early October 2020.

 

It is anticipated that the Boating Now Round 3 Grant Acceptance Letter will be signed and returned with updated documentation to TfNSW by the end of August and formal agreement with TfNSW to follow.

 

Overall, when completed, the facility will delivered improved facilities for the Skiff Club and general public, ultimately providing for increased usage of the area.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Jessica Quilty

Acting Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 17 August 2020

LED Streetlighting Program Update

 

 

Subject:          LED Streetlighting Program Update    

Record No:    SU5881 - 44828/20

Division:         Open Space and Urban Services Division

Author(s):      Sashika Perera 

 

 

In Executive Summary

 

This report provides an update on Ausgrid’s Street lighting Improvement roll out, which is a three-year program funded through Council’s Sustainability Levy.

 

In 2018, Council signed up to Ausgrid’s Street Lighting Improvement program to replace 1182 Ausgrid street lights on residential roads within the LGA. This report is to inform Council that 98% of street lights within the LGA have been replaced. It is recommended that the report be received and noted.

 

Background

 

Ausgrid owns and maintains 2600 street lights within the Lane Cove’s LGA, where Council pays for the light fitting and power to run the lights. These lights include 1182 pre-2009 lights on residential streets that can be cost-effectively replaced by newer, more efficient and more reliable LEDs.  Post 2009 compact fluorescent lights were installed and are considered reasonably energy efficient and therefore not economic to replace at this time.

With the financial support of Council, Ausgrid has been replacing all pre 2009 lights as part of a large Street Lighting Improvement program that aims to deploy up to 102,000 LEDs on residential roads across 33 councils, replacing all fifteen remaining types of pre-2009 roadway lights (excluding decorative and main road lighting at this stage). 

The only types of standard street lighting that will be present on residential roads once this roll out is fully implemented are compact fluorescent lights and LEDs.

 

Discussion

 

The new LED lighting will:

 

1.    Provide the community with more effective lighting that is better distributed in the road reserve, is a high quality white light and, in many cases, will substantially improve compliance outcomes;

 

2.    Deliver environmental benefits including a 79 % reduction in greenhouse gas emissions (a total GHG saving of 339.2 t/CO2-e/yr), significantly reduced light pollution to the night sky and the elimination of mercury-containing lamps; and

3.    Deliver cost savings for councils over at least the next ten (10) years from a combination of a 79% reduction in energy consumption compared to the lights being replaced (a total energy saving of almost 357 MWhr/yr), lower maintenance costs, and a lower cost of capital.

As per the latest advice, 1162 lights have been replaced and the remaining 20 will be completed by the end of 2020. Of the 33 Councils that have signed up for the program, Lane Cove has the second highest completion rate next to Burwood Council which has a completion rate of 100%.

Conclusion

 

The Streetlighting Improvement program is a cost-effective way of Council reducing energy costs and greenhouse gas emissions while improving the lighting quality in residential streets. Ausgrid has replaced 98% of Councils street lights in residential streets as part of the streetlighting upgrade program.

 

 

RECOMMENDATION

That the report be received and noted.

 

 

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 17 August 2020

2020 Local Government NSW Annual Conference Motions, Voting Delegates and Attendance

 

 

Subject:          2020 Local Government NSW Annual Conference Motions, Voting Delegates and Attendance    

Record No:    SU8070 - 44825/20

Division:         Corporate Services Division

Author(s):      Jessica Quilty 

 

 

Executive Summary

 

Council has received correspondence from Local Government NSW concerning their Annual Conference, the pre-eminent policy making event for the local government sector.  In preparation for their Conference, Local Government NSW have asked all councils to consider the key issues affecting their communities.  These issues will be discussed and debated during the business sessions of the Conference.  This report recommends that Council consider the primary issues affecting the Lane Cove community, submit motions for debate and endorse the delegates including the three (3) voting delegates for the motions at Conference.

 

 

Background

 

The Local Government NSW (LGNSW) Annual Conference is the pre-eminent policy making event for the local government sector. At conference, delegates vote on motions which help determine the policies and priorities for LGNSW and the sector. It is a key event for local government where councillors come together to share ideas and debate issues that shape the way the sector functions and is governed.

 

The Annual Conference of Local Government NSW (LGNSW) will be held from 22-24 November 2020 at the Crowne Plaza Hunter Valley, Lovedale.  A Program for the Conference will be released closer to the date of the event.

 

Under LGNSW rules and the formula for calculating voting entitlements, Council will be entitled to nominate three (3) voting delegates for voting on motions considered at the Conference and positions in the Board elections.

 

Council is invited to submit motions for possible debate at the conference to advance the sector wide policy agenda. Further details of the requirements and criteria for submission of motions to be considered at the Conference are outlined below.

 

Discussion

 

The Local Government NSW (LGNSW) Annual Conference is the pre-eminent policy making event for the local government sector. At conference, delegates vote on motions which help determine the policies and priorities for LGNSW and the sector. It is a key event for local government where councillors come together to share ideas and debate issues that shape the way the sector functions and is governed.

 

The Annual Conference of Local Government NSW (LGNSW) will be held from held from 22-24 November 2020 at the Crowne Plaza Hunter Valley, Lovedale.  A Program for the Conference will be released closer to the date of the event.

 

Under LGNSW rules and the formula for calculating voting entitlements, Council will be entitled to nominate three (3) voting delegates for voting on motions considered at the Conference and positions in the Board elections.

 

Council is invited to submit motions for possible debate at the conference to advance the sector wide policy agenda. Further details of the requirements and criteria for submission of motions to be considered at the Conference are outlined below.

 

Criteria for Motions

 

To ensure debate centers on advancing the sector wide policy agenda, proposed motions should seek to be strategic (as opposed to operational), affect members state-wide and introduce new or emerging policy issues and actions.  As much as possible proposed motions should call on a specific body (e.g. LGNSW, state government, federal government, a specific Department or Minister) and have a specific outcome that the motion is aiming to achieve.  The motion should state whether it is seeking to change any LGNSW Fundamental Principles (shown attached at AT-1). The wording should be unambiguous.  

 

Members are encouraged to review available Action Reports of the previous conference (attached at AT-2) before submitting motions for the 2020 Conference to ensure newly proposed motion wording reflects recent developments and does not duplicate existing positions.

 

Motions will only be included in the Business Paper for the Conference where they comply with the following seven (7) board endorsed criteria:-

 

1.   Are consistent with the objects of the Association;

2.   Relate to Local Government in NSW and/or across Australia;

3.   Concern or are likely to concern Local Government as a sector, not focused on a local issue only;

4.   Seek to advance the Local Government policy agenda of the Association and/or improve governance of the Association;

5.   Have a lawful purpose (a motion does not have a lawful purpose if its implementation would require or encourage non-compliance with prevailing laws);

6.   Are clearly worded and unambiguous in nature; and

7.   Do not express preference for one or several members over one or several other members.

 

Motions are to be submitted online by 12 midnight Monday, Monday 28 September 2020 to allow printing and distribution of the Business Paper before the Conference.

 

Categories

 

Councils have been requested to identify issues or motions relating to the following overall categories:-

 

·      Economic

 

Own source revenue (e.g. rates, fees, charges etc.), intergovernmental fiscal relations (e.g. grants, cost shifting etc.), financial management and governance including long term financial planning and asset management, financial sustainability, economic policy affecting Local Government, local and regional economic development (including tourism), transport (e.g. roads, bridges, airports, pedestrian and cycle facilities, rail), Local Water Utilities, stormwater and floodplain infrastructure, other infrastructure and disaster management and recovery.

 

·      Infrastructure

 

Public Transport provision (i.e. including buses, trains, light rail etc). Infrastructure provision, upgrade, maintenance and management i.e. Roads, bridges, airports, pedestrian cycling facilities. Traffic management and pedestrian safety, telecommunications and digital economy infrastructure particularly in rural areas, financial assistance and incentives from State and Federal Governments for infrastructure delivery and maintenance.

 

·      Planning

 

Land use planning (including environmental, heritage conservation and development planning).

 

·      Environment

 

Ecologically sustainable development, waste management in accordance with the waste hierarchy and extended producer responsibility, natural resource management, protection of local, regional and state natural environments including air quality, rivers and waterways and biodiversity, biosecurity and weeds management, pollution prevention including energy consumption and soil contamination, environmental risk management through reduction of hazards and pollutants and remediation/rehabilitation of degraded environments, climate change mitigation and adaptation, and responsible resource consumption and conservation.

 

·      Social and Community

 

Social planning, social impact assessment, access, equity and social justice, community development and community cultural development, community halls and neighbourhood centres, ageing and disability services, women’s services, youth services and children’s care and education services, issues of concern and interest to NSW Aboriginal and Torres Strait Islander Peoples, cultural services (performing and visual arts, art galleries, performing arts centres, museums, public art, community arts, festivals, celebrations, heritage, new media and digital arts), Libraries, Health services (regulatory activities reducing public health risks, promoting healthy lifestyles, immunisation, early childhood health centres or rural medical services), Recreation facilities and services, and crime prevention planning.

 

·      Governance of councils

 

Local Government legislative and regulatory settings (e.g. Australian and/or NSW Constitutional recognition, Local Government Act review), corporate governance (e.g. role differentiation for Mayors, Councillors, General Managers and senior staff, Codes of Conduct, Political donations), structural reform (e.g. amalgamations and/or boundary changes, shared resources and services), Local Government elections (e.g. financial impact of electoral reforms on councils, impact of electoral reforms), participation (e.g. women’s participation rates as councillors, cultural diversity in leadership, other opportunities for citizens to genuinely participate in council processes), and policies and programs of other spheres of government that impact on Local Government governance or citizen involvement in local democracy.

 

·      Accountability of councils

 

Industrial relations and employment related legislation, industrial awards and rates of pay, WHS and workers compensation compliance, human resources policy, practice and benchmarking, workforce planning and development, staff and councillor training and development, skills shortages, staff attraction, retention and productivity, employment security, workplace change, Code of Conduct, leadership and management capacity, capability framework and council governance.

 

 

Suggested Motions

 

In view of the criteria and categories for Motions, as well as recent Council resolutions on relevant issues, the following draft Motions for the 2020 Conference are suggested for consideration by Council:-

 

Title:                             Environmental Planning and Assessment (Local Infrastructure Contributions – Timing of Payments) Direction 2020

Motion:                          That LGNSW lobby the NSW Government to consider a process where a Council can apply to the Minister for Planning for an exemption that allows a Council collecting monetary contributions under section 7.11 of the Act for infrastructure that directly relates to an individual development (e.g. funds to acquire land for a park in the immediate neighbourhood) to continue to collect payments at the Construction Certificate stage rather than upon the issuing of an Occupation Certificate

Category:                      Planning

Note from Council:        The Minister’s Directive is designed to reduce the development funding burden on developers by delaying the payment of s7.11 contributions until the end of the construction process. When an owner occupies a building, there is a hierarchy of supporting infrastructure for the occupant, some of which should be in place immediately upon occupation. As an example, public open space is vitally important for high density areas and delaying the ability to acquire and embellish new open space until developments are complete, means there will be a delay of years before it is in place, impacting significantly the amenity of residents in the meantime. Such an exemption process could include provisions binding the Council to meet a delivery timetable upon collection of the required amount of s7.11 funds.

 

 

Conclusion

 

For Council to participate fully in the 2020 Local Government NSW Annual Conference, it is recommended the Council give consideration to the primary issues affecting the Lane Cove community, including the suggested Motions outlined in this report, and submit them for consideration by LGNSW for inclusion on the 2020 Conference Agenda. It is further recommended that Council authorise Councillor attendance at the Conference and nominate three (3) voting delegates.

 

 

RECOMMENDATION

That Council:-

1.    Give consideration to the suggested Motion outlined in this report and other primary issues affecting the Lane Cove community and submit same for debate at the 2020 Local Government NSW Annual Conference;

2.    Authorise all interested Councillors to attend the Conference;

3.    Nominate Council’s three (3) voting delegates for motions before the Conference;

4.    Grant delegated authority to the Mayor to request the General Manager to submit any further proposed motions, after consulting with Councillors, prior to the deadline for submitting motions.

 

 

 

 

 

Jessica Quilty

Acting Executive Manager

Corporate Services Division

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1View

LGNSW Fundamental Principles

1 Page

 

AT‑2View

2019 Local Government NSW Conference Actions

26 Pages

 

 

 


ATTACHMENT 1

LGNSW Fundamental Principles

 

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ATTACHMENT 2

2019 Local Government NSW Conference Actions

 

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Ordinary Council Meeting 17 August 2020

Draft Model Asbestos Policy

 

 

Subject:          Draft Model Asbestos Policy     

Record No:    SU6747 - 44743/20

Division:         Environmental Services Division

Author(s):      David Wilson 

 

 

Executive Summary

 

Local Government plays a critical role in reducing the risks posed by asbestos. Councils continually work with the State Government and wider public to address the legacy of asbestos in building materials and land contaminated with asbestos, as well as addressing naturally occurring asbestos.

LGNSW, in partnership with the Heads of Asbestos Coordination Authorities (HACA), developed a Model Asbestos Policy which:

·      Can be used as the basis for councils’ own asbestos policies

·      Outlines councils’ important legislative obligations

·      Was developed with input from council representatives

·      Was issued to all councils by the Office of Local Government under section 23A of the Local Government Act 1993.

This report recommends that Council place on exhibition the Draft Lane Cove Asbestos Policy 2020 (Draft Policy). The Draft Policy is a comprehensive and up to date Policy for the Management of Asbestos in the Lane Cove Local Government Area (LGA) that is based on the Local Government NSW (LGNSW) Model Asbestos Policy.

 

The Draft Policy incorporates all of Council’s current asbestos management related policies, procedures and work practices into one document to enable that risks associated with Asbestos to be managed effectively and safely.

 

Background

 

In Australia, asbestos was gradually phased out of building materials in the 1980s and the supply and installation of asbestos containing goods has been prohibited since December 2003. However, asbestos legacy materials still exist in many homes, buildings and other assets and infrastructure.

 

Where material containing asbestos is in a non-friable form, undisturbed and painted or otherwise sealed, it may remain safely in place. However, where asbestos containing material is broken, damaged, disturbed or mishandled, fibres become loose and airborne posing a risk to health. Breathing in dust containing asbestos fibres can cause asbestosis, lung cancer and mesothelioma.

 

Council has an important role to play in minimising exposure to asbestos, to residents and the public within the LGA and employees and other persons/visitors in Council workplaces.

 

Council’s legislative functions for minimising risks from asbestos apply in various scenarios including:

 

·    As a responsible employer

·    Contaminated land management

 

·    Council land, building and asset management

·    Emergency response

·    Land use planning (including development approvals and demolition)

·    Management of naturally occurring asbestos

·    Regulation of activities (non-work sites)

·    Waste management and regulation.

Discussion

 

This Draft Policy (AT-1) is an updated version of the Model Asbestos Policy that was developed to assist NSW councils to formulate an asbestos policy and to promote a consistent approach for asbestos management by Local Government across NSW.

 

The Model Asbestos Policy was developed by LGNSW on behalf of the Heads of Asbestos Coordination Authorities Working Group. The Heads of Asbestos Coordination Authorities Working Group comprises LGNSW and a number of State Government agencies that provided valuable input to this policy. A Local Government Reference Group and members of staff from councils across NSW contributed advice regarding the Model Asbestos Policy.

 

LGNSW has recently requested that Lane Cove Council consider adopting the Model Asbestos Policy and accordingly the Draft Policy has been prepared, which will replace Council’s existing Policy.

 

Draft Policy Aims/Objectives

 

The Draft Policy outlines:

 

·    The role of council and other organizations in managing asbestos

·    Council’s relevant regulatory powers

·    Council’s approach to dealing with naturally occurring asbestos, sites contaminated by asbestos and emergencies or incidents

·    General advice for residents on renovating homes that may contain asbestos

·    Council’s development approval process for developments that may involve asbestos and conditions of consent

·    Waste management and regulation procedures for asbestos waste in the LGA

·    Council’s approach to managing asbestos containing materials in council workplaces

·    Sources of further information.

 

Community Consultation

 

Statement of Intent

 

The consultation is designed to engage with key stakeholders and obtain their feedback on the Draft Policy. Comments received will be evaluated to determine if changes are required to the policy.

 

Method

 

Level of Participation

Inform

Inform

Consult

Form of Participation

Open

Targeted

Open

Target Audience

Lane Cove Community and community groups

Key Message givers – staff, volunteers

Lane Cove Community

Proposed Medium

Advertisement and

eNewsletter

 

Website and Facebook post

 

Public Exhibition,

Website Exhibition

Indicative Timing

Timing of consultation – 6 weeks

Timing of consultation 6 weeks

Timing of consultation - 6 weeks

 

Conclusion

 

The Draft Lane Cove Asbestos Policy has been prepared to provide Council with a Policy that is consistent with the majority of Council’s across NSW. The Draft Policy is a comprehensive document, that when applied consistently, will ensure that risks associated with asbestos are minimised and controlled.

 

 

RECOMMENDATION

That:-

1.   Adopt for the purpose of public exhibition, the Draft Asbestos Policy 2020 attached as AT-1;

2.   Council undertake community consultation for a period of six (6) weeks as per the consultation strategy outlined in the report; and

3.   Following public exhibition, the Draft Asbestos Policy 2020 together with a report on any submissions received, be considered by Council

 

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1View

Draft Lane Cove Council Model Asbestos Policy 2020

60 Pages

 

 

 


ATTACHMENT 1

Draft Lane Cove Council Model Asbestos Policy 2020

 

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Ordinary Council Meeting 17 August 2020

4th Quarter Review of the 2019-21 Delivery Program and Operational Plan

 

 

Subject:          4th Quarter Review of the 2019-21 Delivery Program and Operational Plan    

Record No:    SU238 - 45144/20

Division:         Corporate Services Division

Author(s):      Jessica Quilty 

 

 

Executive Summary

 

This report outlines the 4th Quarter progress towards achieving the projects listed in the adopted 2019-21 Delivery Program and Operational Plan.  It is recommended that the report be received and noted.

 

Discussion

Council’s adopted 2019-21 Delivery Program and Operational Plan details the projects proposed to be undertaken during the financial year to meet the goals and objectives of Liveable Lane Cove 2035 - Community Strategic Plan. Council reports quarterly on the progress towards completing the projects and achieving the targets for the adopted performance measurements. The 4th Quarter Review of the 2019-21 Delivery Program and Operational Plan is shown attached as AT-1

 

The projects in the Quarterly Review are listed by themes identified in the Community Strategic Plan and where the project has a completion date the ‘Action Status’ column demonstrates the progress towards completion. The Review also includes a comment on the status of each project.

The highlights of the projects either commenced or completed for the 4th quarter include:-

 

·    The first stage of The Canopy which include, a park, playground, Aldi and Coles supermarkets and 500 space car park.

·    Mindarie Park was completed in mid May with all parts of the park now operational.

·    Throughout the COVID-19 restrictions Lane Cove Community Nursery continued to provide plants to Lane Cove residents, Council Staff and Council Contractors. During the fourth quarter a total of 5394 plants were distributed through Council programs.

·    Council completed the annual Street Tree installation in May and June with over 100 trees planted in streets to help reduce the heat island affect.  Trees were selected in conjunction with Council's Street Tree Masterplan.

·    Implementation of electronic DA lodgement through the Planning Portal was completed with all applications now lodged through the Portal.

·    Cameraygal Park officially opened during Reconciliation Week. The park features informative signage created in consultation with the Aboriginal Heritage Office

·    A Shop Lane Cove website was developed to help local businesses promote their modified services in response to physical distancing.

·    Fourteen online storytime programs made available on Council's Facebook page and YouTube channel.

·    Construction of a GPT at Stringybark Reserve was completed in early May

·    St Leonards Plaza Term Sheet signed by all parties. Design team now developing concept for Sydney Trains approval.

 

 

RECOMMENDATION

That the 4th Quarter Review of the 2019-21 Delivery Program and Operational Plan be received and noted.

 

 

 

 

 

Jessica Quilty

Acting Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

Delivery Program and Operational Plan - 4th Quarterly Review

121 Pages

 

 

 


ATTACHMENT 1

Delivery Program and Operational Plan - 4th Quarterly Review

 

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Ordinary Council Meeting 17 August 2020

July 2020 Traffic Committee Meeting

 

 

Subject:          July 2020 Traffic Committee Meeting    

Record No:    SU1326 - 45602/20

Division:         Open Space and Urban Services Division

Author(s):      Hassaan Zafar 

 

 

Executive Summary

 

The Lane Cove Traffic Committee Meeting was held on Tuesday, 21 July 2020. The Agenda is included as AT-1. The Traffic Committee recommendations are shown in the Minutes of the Meeting, included as AT-2.

 

 

 

RECOMMENDATION

 

That Council adopts the recommendations of the Lane Cove Traffic Committee Meeting held on Tuesday, 21 July 2020.

 

 

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1View

Agenda - Traffic Committee - July 2020

6 Pages

 

AT‑2View

Minutes - Traffic Committee - July 2020

7 Pages

 

 

 


ATTACHMENT 1

Agenda - Traffic Committee - July 2020

 

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ATTACHMENT 2

Minutes - Traffic Committee - July 2020

 

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Ordinary Council Meeting 17 August 2020

Council Snapshot July 2020

 

 

Subject:          Council Snapshot July 2020

Record No:    SU220 - 44118/20

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

Executive Summary

 

Attached for the information of Councillors is a review of Council’s recent activities. This report provides a summary of the operations of each division for July 2020.

 

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1View

Snapshot July 2020

36 Pages

 

 

 


ATTACHMENT 1

Snapshot July 2020

 

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