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Agenda

Ordinary Council Meeting

20 April 2020

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 

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Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be on Monday 20 April 2020 commencing at 7.00 PM. The business to be transacted at the meeting is included in this business paper.

To coincide with the messaging from the NSW Government and in the interests of public health, the April meeting will be conducted online.

Members of the public will not be permitted to attend the Council Chambers. Councillors will be attending and participating in the meeting via video conference.

Members of the public who wish to address Council about items on the Meeting Agenda should send their typed, written address via email to service@lanecove.nsw.gov.au. Written addresses are to be received by Council no later than midnight, on the day prior to the meeting – i.e. 19 April 2020. Please note that the time limit of three minutes per address still applies so please make sure your written submission meets this criteria (500 words maximum).

Craig - GMYours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Pam Palmer. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Executive Manager – Corporate Services on (02) 9911 3550.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 20 April 2020

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 16 MARCH 2020

 

Mayoral Minutes

 

2.       Mayoral Minute  - 125 Year Anniversary of Lane Cove Council

 

3.       Mayoral Minute - Covid 19 Financial Support

 

4.       Mayoral Minute - St Leonards South April 2020 Update

 

Orders Of The Day

 

Notices of Motion

 

5.       Notice of Motion - COVID-19 - Kick Starting the economy, supporting local business and securing Australia’s sovereignty and economic future

 

Officer Reports for Determination

 

6.       Completion of The Canopy Project

 

7.       Draft Playground Strategy 2020

 

8.       2020/2021 Draft Budget, Fees and Charges and Delivery Program and Operational Plan

 

9.       Local Strategic Planning Statement - Implementation

 

10.     Dog Walking at Blackman Park – Update

 

11.     March 2020 Traffic Committee Meeting

 

12.     Lane Cove Literary Awards Review

 

13.     Sustainability Small Grants Applications - Round 19

 

14.     OLG Councillor Superannuation Discussion Paper

 

15.     Council Snapshot March 2020
 
 

 

 

 

           


 

Ordinary Council Meeting 20 April 2020

Mayoral Minute  - 125 Year Anniversary of Lane Cove Council

 

 

Subject:          Mayoral Minute  - 125 Year Anniversary of Lane Cove Council    

Record No:    SU4985 - 19892/20

Division:         Lane Cove Council

Author(s):      Councillor Pam Palmer 

 

 

Executive Summary

                                                              

Councillors, tonight we share in an historic moment as we mark 125 years since the first ever Lane Cove Council meeting.

 

In February 1885, 150 ratepayers of River Ward, North Willoughby (now the Municipality of Willoughby) signed a petition asking for separation from the Municipality of Willoughby. On this occasion they were unsuccessful, but a second petition signed by 306 ratepayers in 1893 met with more success.

 

The first Lane Cove local government election was held on the 26 March 1895. Under the provisions of the 42nd section of the Municipalities Act of 1867, Council elected its first Mayor, Jeremiah Roberts on 4th April 1895. Just five days later on the 9th of April Council held a special meeting to discuss a range of matters related to establishing the new Council, including that meetings be held on Monday evenings, a tradition we continue to this day.

 

The first nine Aldermen are echoed in many of our local streets and spaces. They include Henry Catt, Charles Ludowici, John Landers, Jeremiah Roberts, Sydney Levick, Robert Harrison, James Robb, John St Vincent Welch and Richard Baum.

 

I have provided a copy of the minutes of the first meetings of the Borough of Lane Cove 1895 for your information as AT-1. It certainly offers the opportunity to reflect on how far we have come from works with horses and carts and provision of services for many more people.

 

According to the Sands Directory of 1897 there were 233 dwellings and a population of just 1,200 in Lane Cove. Today, we have some 15,500 dwellings and 40,000 residents.

 

Tonight, we can reflect on the activities of the first meeting held in a building on the site of Central Park on Kenneth Street in Longueville. which considered the following:-

·    Special meeting on 4 April to adopt election results and elect Mayor and returning officer; 

·    Jeremiah Roberts elected as first Mayor;

·    Special meeting on 9 April to adopt minutes;

·    Appointment of Council Clerk;

·    Council Clerk hours from 7:30pm - 9:00pm every Tuesday (see page 3, 'office hours', may need to check 'pm');

·    Council meetings held on second and fourth Monday of the month from 8pm;

·    Lease undertaken with potential to purchase Council Chambers site;

·    Appointment of Council Clerk;

·    Approved the opening of first bank account;

·    Designs to be obtained for a corporate seal;

·    Approved purchases of books and stationery;

·    Created positions of Inspector of Nuisances and Inspector of Dairies; and 

·    Labourers to be appointed for 6/8 per day four days a week along with a carter w cart and horse.

A major sign of the differing times since 1895 is that tonight we will be holding our first ever digital Council meeting as a result of Covid-19. Like 1895, our residents can still view our proceedings – but not in the same way they are used to doing.

 

In April 2019 Council resolved that Council marks the occasion of the 125th Anniversary of Lane Cove Council by organising celebrations around:-

 

·    Historical and cultural tours of the local area;

·    Creation of a commemorative Lane Cove beer and wine; and

·    Signature events or activities which fit a theme associated with 125 years.

 

Covid-19 has caused a number of celebrations for the 125 years to be cancelled or at least postponed – these included:-

 

·    The annual Citizenship ceremony usually held in May but now tentatively postponed until November;

·    A range of Library displays and talks about the 125 years – postponed until later in the year; and

·    Annual Community Grants will proceed, however the presentation event has been cancelled for 2020; and

·    The beer and wine have both been ordered and will served at events later in the year.

 

The opening of The Canopy, Cameraygal and Mindarie Park, Kingsford Smith Oval Amenities and the new Pool, Grandstand and Youth Centre are all still pushing ahead. Upon completion, they will commence operating as soon as practicable in line with Public Health Orders, with the official openings to occur later.

 

While our way of life has changed significantly over the 125 years, one thing that has remained a constant is how Council has partnered with the community to improve Lane Cove. There have been many innovations such as the Plaza, Community Aid (now Sydney Community Services), Mens’s Shed, a focus on protecting and enhancing the natural environment, our library, and the vast array of facilities that allow sporting and cultural pursuits to thrive. We are thankful for the 306 people who signed that petition for the opportunity to make Lane Cove the fantastic place it is today. 

 

RECOMMENDATION

 

That the report be received and Council continue to celebrate the 125 Years of Lane Cove Council.

 

 

 

 

 

 

Councillor Pam Palmer

Mayor

 

 

ATTACHMENTS:

AT‑1View

Minutes of the first Council meeting of the Borough of Lane Cove

5 Pages

 

 

 


 

Ordinary Council Meeting 20 April 2020

Mayoral Minute - Covid 19 Financial Support

 

 

Subject:          Mayoral Minute - Covid 19 Financial Support    

Record No:    SU7866 - 19835/20

Division:         Lane Cove Council

Author(s):      Councillor Pam Palmer 

 

 

 

Discussion

 

Council is doing everything possible to provide support and deliver the services needed to protect community health and keep our communities running during these difficult times. The wellbeing, safety and livelihoods of our communities, customers, and staff is our top priority.

 

I am calling on Councillors to support the local government sector’s campaign for assistance in dealing with the health and economic crisis caused by the COVID-19 pandemic.

Council is already suffering the consequences of the COVID-19 pandemic and this is likely to continue throughout 2020. The total cost to Council, including lost revenue and increased operating costs, is estimated to exceed $5M this calendar year. These include:-

 

·    Reduced revenue from the closure of infrastructure and services due to public health orders including:-

Closure of recreation centres, community centres, swimming pools, galleries and museums, community halls, sporting fields; and

Reduced levels of service or usage of, environmental health inspection fees, parking fees and fines, outdoor dining fees and charges.

·    Increase in requests for rental relief for Council tenants, both not-for-profits and commercial tenants; and

·    Increase in requests for rate relief through the rate hardship policy or delay in repayments.

 

As a result of the COVID-19 pandemic, there have been significant impacts on individuals, businesses and communities as a whole.  Unfortunately, the extent of the impact is as yet unknown but is expected to be a continued challenge over the next six months, at a minimum. 

 

In an attempt to mitigate these impacts the Federal and NSW Governments have announced numerous stimulus and support packages for individuals, households and small businesses.  However, to date, these announcements have not identified mechanisms to support the Local Government sector or its staff.

 

I am recommending that we support the campaign which is being coordinated on behalf of the NSW sector by Local Government NSW (LGNSW), and at a national level by the Australian Local Government Association (ALGA).

 

It is critical that the local government sector receives adequate funding and resources to coordinate and deliver the goods and services needed as we navigate through, and recover from, natural disasters and the new challenges presented by COVID-19 and its massive impacts on people and our local economies.  

 

Councils need urgent financial assistance from the Federal Government and NSW State Government to maintain infrastructure, services and employment as well as funding to give councils the capacity to provide hardship assistance to the community.

 

The measures listed below would be effective and simple to implement:

 

Financial

1.   Increasing Financial Assistance Grants payments to 1% to help councils maintain essential functions and services, acknowledging the increased costs and mounting revenue losses arising from COVID-19 (and drought and bushfire where affected) as well as giving councils capacity to provide hardship assistance to businesses and residents;

2.   Bring forward the timing of the payment of the Financial Assistance Grants to June 2020;

3.   Providing stimulus funding to councils for projects that will help sustain council operations and boost local economies. This could be achieved through increasing or bringing forward funding under existing funding programs or introducing new programs. Existing Federal funding programs include the Roads to Recovery, Bridges Renewal and Road Safety Blackspots programs. State programs include Fixing Local Roads, Fixing Country Bridges and the Stronger Country Communities programs;

4.   Extension of the Government’s economic stimulus package to Local Government-run leisure and swimming centres and other business units that  are currently experiencing a 30% drop in revenue;

5.   Provision of a six-month mortgage waiver by TCorp, consistent with that being provided by the Federal Government under the Loan Guarantee scheme;

6.   Increase access to TCorp State Government loans;

7.   Extension of grants by 12 months to cater for significant interruption to Council’s service capability;

8.   Deferral of the requirement that Councils have matching funds when commencing infrastructure projects; and

9.   Greater flexibility in regard to deferral of rate increases beyond the current two year limit to 5 years.

 

Integrated Planning and Reporting (IP&R)

10. Amendment to the IP&R legislated timeframes, including adoption of the 20/21 budget and operational plan deferred until September 2020. This will enable time for more robust consideration of the long term impacts on finances, the workforce and assets;

11. Allow Council to utilise restricted funds for internal loans (e.g. waste levy, S7.11, water and sewer, emergency services levy, parking levy) to generate employment and support the provision of services, with a clear plan to pay back any expenditure over the next five years; and

12. Reduction of financial ratios (cash reserves: liquid assets and current assets) to free up internal cash reserves.

 

Workforce

13. Extension of the JobKeeper payment to the Local Government sector;

14. Increased access to TAFE, VET and other apprenticeship opportunities that council staff can undertake to address skill shortages, especially for staff in non-essential services who are unable to be redeployed; and

15. Delay any SOORT Senior Staff and Local Government Award increases due July 2020 until July 2021.

 

 

RECOMMENDATION

 

That Council:-

 

a.   Commend the NSW and Federal Governments on their stewardship during this crisis and commit to working in partnership with them to protect community health and sustain local economies through this crisis;

 

b.   Call on the Federal Government and NSW Government to urgently deliver comprehensive and multifaceted financial support and stimulus packages to local government to enable the sector to continue to operate effectively and provide essential services during the COVID-19 pandemic.

 

c.   Call for the packages to include the following measures:-

            Financial

1.     Increasing Financial Assistance Grant payments to 1% to help councils maintain essential functions and services, acknowledging the increased costs and mounting revenue losses arising from COVID-19 (and drought and bushfire where affected) as well as giving councils capacity to provide hardship assistance to businesses and residents;

2.     Bring forward the timing of the payment of the Financial Assistance Grants to June 2020;

3.     Providing stimulus funding to councils for projects that will help sustain council operations and boost local economies. This could be achieved through increasing or bringing forward funding under existing funding programs or introducing new programs. Existing Federal funding programs include the Roads to Recovery, Bridges Renewal and Road Safety Blackspots programs. State programs include Fixing Local Roads, Fixing Country Bridges and the Stronger Country Communities programs;

4.     Extension of the Government’s economic stimulus package to the Local Government sector run leisure and swimming centres and other business units that are currently experiencing a 30% drop in revenue;

5.     Provision of a six-month mortgage waiver by TCorp, consistent with that being provided by the Federal Government under the Loan Guarantee scheme;

6.     Increase access to TCorp State Government loans;

7.     Extension of grants by 12 months to cater for significant interruption to Council’s service capability;

8.     Deferral of the requirement that Councils have matching funds when commencing infrastructure projects; and

9.     Greater flexibility in regard to deferral of rate increases beyond the current two year limit to five years.

 

            Local Government Integrated Planning and Reporting

10.   Amendment to the IP&R legislated timeframes, including adoption of the 20/21 budget and operational plan deferred until September 2020 to allow time for more robust consideration of the long term impacts on finances, the workforce and assets;

11.   Allow councils to utilise restricted funds for internal loans (e.g. waste levy, S7.11, water and sewer, emergency services levy, parking levy) to generate employment and support the provision of services, with a clear plan to pay back any expenditure over the next five years; and

12.   Reduction of financial ratios (cash reserves: liquid assets and current assets) to free up internal cash reserves.

 

Workforce

13.   Extension of the Federal ‘JobKeeper’ payment to the Local Government sector;

14.   Increased access to TAFE, VET and other apprenticeship opportunities that council staff can undertake to address skill shortages, especially for staff in non-essential services who are unable to be redeployed; and

15.   Delay any SOORT Senior Staff and Local Government Award increases due July 2020 until July 2021.

 

d.   Write to the local Federal member Trent Zimmerman and State member The Hon. Anthony Roberts MP, the Prime Minister the Hon Scott Morrison MP, NSW Premier the Hon Gladys Berejiklian MP, Federal Treasurer the Hon Josh Frydenburg MP, NSW Treasurer the Hon Dominic Perrottet MP, NSW Local Government Minister the Hon Shelley Hancock MP, Federal Minister for Local Government the Hon Mark Coultan, Federal Opposition Leader the Hon Anthony Albanese, NSW Opposition Leader Jodi McKay MP, Federal Shadow Minister for Local Government Jason Clare MP and NSW Shadow Minister for Local Government Greg Warren MP to confirm their support for increased financial assistance and stimulus funding for local government to help councils maintain essential services and employment during the COVID-19 pandemic;

 

e.   Endorse Local Government NSW’s sector-wide campaign to obtain financial assistance, employment support and stimulus funding for the local government sector; and

 

f.    Advise LGNSW of the passage of this Mayoral Minute.

 

 

 

 

 

Councillor Pam Palmer

Mayor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 20 April 2020

Mayoral Minute - St Leonards South April 2020 Update

 

 

Subject:          Mayoral Minute - St Leonards South April 2020 Update    

Record No:    SU5943 - 20699/20

Division:         Lane Cove Council

Author(s):      Councillor Pam Palmer 

 

 

 

Council’s primary concern during the COVID-19 pandemic is the health and safety of our residents and staff.  Council has made various changes to its operations in this regard, with the goal of ensuring the business of Council continues.

 

In this regard, The Department of Planning, Industry and Environment has emphasised in their communication to all Councils that the planning system must continue to function (refer AT-1).

 

Council’s commitment to community engagement and consultation also remains part of our “business as usual” approach.

 

 

Where are we up to with planning for St Leonards South?

 

In basic terms, the IPC’s main recommendations in relation to St Leonards South were to:-

·    Reduce the density in the precinct; and

·    Increase open space in the precinct.

 

In early February 2020, Council received the Charrette Report produced by the Department of Planning, Industry and Environment in collaboration with the Government Architect’s Office, which gave recommendations for Council to consider in its response to the IPC advice.  I note that while the Charette Report addressed the issue of increased open space, it appears to have maintained the density in the precinct but with modifications to the built form.

 

Council staff are currently preparing an analysis of the Charrette Report to ensure there is enough information for Council to respond to the IPC’s recommendations.  When that is complete, it will be included in a report to a Council Meeting.  This report will bring together all information not formally tabled to date, including the original public consultation in 2017/18 and subsequent studies.  As I have commented previously, I expect this will be an Extraordinary Meeting.

 

While I anticipate a further round of community consultation could still be required, Council is definitely close to finalising its future plans and vision for this area.

 

 

Next steps

The IPC’s Report and the Charrette Report are already on Council’s website at http://www.lanecove.nsw.gov.au/CurrentIssues/Pages/StLeonardsSouth.aspx

I expect that we will let the community know when Council proposes to conduct the Extraordinary Meeting at a minimum of 7 days prior to the meeting.

 

 

 

RECOMMENDATION

 

That the Report be received and noted.

 

 

 

 

 

Councillor Pam Palmer

Mayor

 

 

ATTACHMENTS:

AT‑1View

DPI&E Update

3 Pages

 

 

         


 

Ordinary Council Meeting 20 April 2020

Notice of Motion - COVID-19 - Kick Starting the economy, supporting local business and securing Australia’s sovereignty and economic future

 

 

Subject:          Notice of Motion - COVID-19 - Kick Starting the economy, supporting local business and securing Australia’s sovereignty and economic future    

Record No:    SU7866 - 20272/20

Division:         Lane Cove Council

Author(s):      Councillor Scott Bennison; Councillor David Brooks-Horn 

 

 

Ordinarily, the Local Government sector as the third tier of Government in Australia does not seek to influence policy at a State or Federal level.

 

However, since the announcement by the World Health Organisation (WHO) of the Covid-19 Pandemic, the virus is having a negative impact on world stock markets, currencies, business, communities and individuals.

 

In Australia, both Federal and State Governments have placed restrictions on business activities and movement of individuals in an attempt to ‘flatten the curve’ and defeat the spread of the virus.

 

These measures come at a cost with Australia debt expected to balloon by an additional $213.6bn, with an annual interest bill of $1.6bn.

The OECD’s estimates suggest that each month the severe lock downs continue could shave roughly 2 percentage points off Australia’s annual GDP.

These figures suggest the direct impacts of a three-month lockdown could reduce annual GDP by around 6% of GDP; a six-month lockdown would involve a 12% hit (albeit spread over two financial years).

The OECD has also stated that could be ‘Australia’s worst recession on record’.

On these figures, a six-month lockdown could provoke Australia’s worst recession since World War II, if not the Great Depression, and the estimates ignore second-round impacts of shut downs.

The OECD further stated that it is hard to imagine that there would be no further hit to economic activity, beyond these direct measures, even with the stimulus measures announced and about to be announced by the government.

We are fully aware of firms shutting down will have flow on impacts on their suppliers, while laid-off workers will tighten their belts as their incomes fall.

We are seeing the impact of this pandemic on local business and residents and notwithstanding the financial support provided to small business by both Federal and State Governments. There is a real risk that some of these businesses could close forever.

The Federal and State Governments have a number of initiatives for small businesses aimed at supporting the employment of staff. Where employees have lost their jobs the Federal Government have introduced the ‘Job Seeker’ initiative and up to $20,000 is available from their superannuation.

After speaking to a number of local small business they are not fully aware of all the State and Federal Governments initiatives available and an opportunity exists for Council to assist in disseminating this information.

Once the pandemic has been contained and/or a vaccine/cure created, the biggest challenge for Australia will be now be to rebuild the economy and this will involve all levels of Government to cooperate and work together to generate economic activity to avoid Australia sinking into a depression.

Councillors would be aware of the current/proposed council and non-council infrastructure projects being considered.

These projects are at various stages in the approval process. Some require State Government sign off, some will require State Government Gazettal and some will require some form of Federal and/or State Government approvals.

I have listed below in the following table some of the council and non-council driven infrastructure projects together with information of current/expected bureaucratic blockages and expected financial input into the economy.

Infrastructure Project

Local Government / Developer bureaucratic assistance required for shovel readiness.

Estimated value of project

St Leonards Over Rail Park

Council has been waiting for approval of the Terms Sheet for two years We need the State Government to simply sign-off so council can commence the full technical approval process with Sydney Trains

$40M

St Leonards South Master Plan

If Council determines the final outcome for the Master Plan, the Department of Planning and Infrastructure needs to ensure final gazettal of the LEP

$600M

266 Longueville Road – Seniors Living Development

The Department of Planning and Infrastructure needs to determine the Site Compatibility Statement so that the Regional Planning Panel can determine the Development Application. The Federal Government needs to approve beds licences for the Aged Care component.

$82M

Lane Cove Sporting and Recreation Precinct

TCORP funding approval, State and/or Federal Government grants, State Government and other regulatory approvals.

$50M

As stated above, Australia’s debt will increase significantly, and it will require all levels of Government to cooperate if Australia is to survive this pandemic and rebuild our economy to avoid sinking into an economic depression

The Local Government sector is sitting on huge amounts of potential capital that could be used to assist in the economic recovery that is been held up by bureaucratic blockages and restricted Government policy relating to the use of s.94 developer contributions.

According to the Property Council of Australia, in the Federal seat of North Sydney, the property industry creates 14,412 direct jobs, 38,125 indirect jobs, $1,033,000,000 in wages paid, or $71,676 average of direct wages wage per person, contributes to $2,655,000,000 to our local economy and represent approximately 10.4% of all jobs in the electorate.

I am not for one moment advocating for more development, I am simply putting forward that the infrastructure projects already are already in the system, have the bureaucratic blockages removed making them ‘shovel ready’ so that when the COVID-19 has been contained and the Federal and State Governments give the green light, Lane Cove Council has made is contribution towards the recovery of NSW and Australia.

The State Government in response to the pandemic has announced $500 million to bring forward new capital works and an additional $250 Million for capital maintenance.

 

In the Lane Cove LGA there are a number of large infrastructure projects being considered that are both Council and non-Council driven.

 

The Federal Government established a working party with the Premiers of each State together with and key personnel in an effort to provide a uniformed response to the Pandemic in protecting Australian lives.

 

I believe that a similar working party should be established specifically for the Local Government sectors that would allow the release of capital for major infrastructure projects, LEP approvals and amendments to legislation specifically for the purposes of assisting the Local Government sector release its capital and contribute to the rebuilding of our economy.

 

Finally, a discussion needs to occur post pandemic relating to the protection of Australia’s sovereignty. Many Australian’s are sick of Federal Government(s) allowing the sale of vital agricultural lands, ports and vital businesses.

 

We are now in an absurd situation that we are importing medical products from the same country that gave us the virus.

 

Given the loss of life and economic cost that the pandemic has caused Australia, many residents what changes to our foreign ownership and other policies that do not create a reliance on any one country for the supply of goods and services.

 

 

RECOMMENDATION

 

That Council:-

 

1.   Write to the Prime Minster the Hon. Scott Morrison, the Premier the Hon Gladys Berejiklian, our local State Member the Hon Anthony Roberts and the our local Federal Member the Hon. Trent Zimmerman and; Suggest that a working party be established consisting of Federal and State Minister representatives exclusively dedicated to the Local Government Sector who’s primary objective is to remove bureaucratic blockages that allow council and non-council led infrastructure projects to become ‘shovel ready’;

 

2.   Write to the Premier the Hon Gladys Berejiklian and our local State Member the Hon Anthony Roberts and;

a.   Request that consideration be given to the temporarily relaxing of the rules over receipt s.7.11 developer contributions that would allow finds already received by councils to be used for any Council infrastructure projects, new or replacement capital works; and

b.   With respect to restarting the NSW economy, indicate that this Council would support, subject to advice of the NSW Department of Health and social distancing rules, the opening of restaurants and cafe for breakfast and lunch only as an initial step to restarting the NSW economy.

 

3.   That Lane Cove distribute to all local business copies of current Federal and State Government financial initiatives;

 

4.   Write to all the Federal Members of both houses and express our concerns over Australia’s future sovereignty with respect to debt levels, reliance on China for majority of medical and other crucial supplies, fuel supplies and we demand that this Government develops polies that: -

a.   Stops the sale of crucial agricultural lands and businesses;

b.   Determine strategies that does not leave Australia vulnerable to the supply of goods and services in the event of a future word event for example tariffs on Chinese imports, loans to manufactures that reflect the cost of capital to the RBA; and

c.   Determine what sanctions or other measure to impose on China for the social and financial cost that their negligence has caused Australia and world.

 

5.   Forward a copy of these resolutions(s) to the President of Local Government NSW, Linda Scott seeking LGNSW support for the above resolutions and request that LGNSW forward a copy of these resolutions to LGNSW State counterparts.

 

 

 

 

 

Councillor Scott Bennison

Councillor

 

 

 

Councillor David Brooks-Horn

Councillor

 

 

ATTACHMENTS:

AT‑1View

Article by the Conversation 30 March 2020

4 Pages

 

AT‑2View

Information flyer from Property Council of Australia

4 Pages

 

 

   


 

Ordinary Council Meeting 20 April 2020

Completion of The Canopy Project

 

 

Subject:          Completion of The Canopy Project     

Record No:    SU6222 - 19844/20

Division:         General Managers Unit

Author(s):      Sebastian Stivala 

 

 

Executive Summary

 

The following report has been prepared to update Council on the progress of construction at The Canopy, the proposed opening date having regard to the impact of COVID-19 and provides details of the paving carried out on private land adjacent to The Canopy in Rosenthal and Birdwood Lane.  It is recommended the report be received and noted.

 

Background

 

Council began construction of The Canopy (previously Rosenthal Project) in September 2017, with a construction program forecasting completion in June 2020. This program will be met despite 93 days of inclement weather. During that time over 250,000 tonnes of excavated material has been removed from the site, 145 x 8 metre long concrete piles were installed along the boundary retaining walls, which above ground now feature 584 square metres of Sydney sandstone. 137 trees and 3,985 smaller plants/shrubs have been secured to create the park while work has commenced on laying over 50,000 pavers. This is the largest construction project undertaken by a Sydney Council during this time.

 

Added to the program during construction was the repaving of the private land adjacent to The Canopy in Rosenthal and Birdwood Lane to improve accessibility and amenity. This work is now complete and/or nearing completion, and as required by s 67 of the Local Government Act, is now reported to Council.

 

Discussion

 

Opening of The Canopy

 

Construction of The Canopy has reached the final stages, with Stage 1 scheduled to open on Saturday 13 June 2020.

 

Due to the impact of COVID-19, The Canopy will now open in three stages. Stage 1 will see the opening of the Aldi and Coles supermarkets, pedestrian bridge over Rosenthal Avenue and all levels of the car park, new paved Birdwood Lane and Plaza connections.

 

Stage 2, comprising the park, children’s playground, performance stage and village green will not open until the Public Health Orders have been lifted and use of the areas are permitted.

 

Stage 3 will see the 'Eat Street' open when economic conditions permit. A decision was made in consultation with the proposed tenants of the restaurants to delay commencement of the fit-outs of the park level specialty retail given the economic impacts of COVID-19. A best-case scenario would see the restaurants open in time for the Christmas trading period.

 

An official opening ceremony will be held for the full facility once the Public Health Orders permit.


 

Works in Rosenthal and Birdwood Lane

 

As required by s67 of the Local Government Act, the following information is provided in relation to works on the private land adjacent to The Canopy in Rosenthal and Birdwood Lane undertaken and funded by Council:-

 

·    Person/Company whom carried out the works; The works have been carried out by ADCO and its subcontractors as a variation to the existing construction contract;

·    Nature of the work; Paving of road and pedestrian pathways;

·    Type and quantity of materials used; Stone Pavers, Concrete 700m2 approx;

·    Charge made for those materials; Cost of Materials $318,658;

·    Total of the number of hours taken by each person who carried out the work; ADCO/ Paving Contractors/ Utilities Contractors over 500 hours FTE;

·    Total amount charged for carrying out the work (including the charge made for materials); Total Cost; $1,073,102; and

·    Reason for carrying out the work; Existing pavement was in poor condition, maintenance and upgrades were required to improve accessibility and amenity.

 

Conclusion

 

The Canopy has been under construction for some 2.75 years. During that time there have been significant challenges from the weather and sheer scale the project. It is a credit to the builder ADCO, Project Manager AECOM and the Council staff involved that the project will be delivered on time and on budget.

 

It is disappointing that the current COVID-19 situation will impact on opening the whole site simultaneously as originally envisaged, but The Canopy will ultimately provide an exciting new addition to the Lane Cove Village.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 20 April 2020

Draft Playground Strategy 2020

 

 

Subject:          Draft Playground Strategy 2020    

Record No:    SU1229 - 17892/20

Division:         Open Space and Urban Services Division

Author(s):      Helen Haigh 

 

 

Executive Summary

 

Council engaged a consultant to undertake a review and update the 2008 Playground Strategy. The strategy covers the playground hierarchy, guidelines for playground design and management and a proposed 5-year Playground Replacement Program. An addition to this strategy is the ‘other play facilities’ category and subsequent upgrade program, which covers items such as exercise equipment. This report recommends that the Draft Playground Strategy, be adopted for the purpose of community consultation and that a further report addressing any submissions received and any proposed amendments to the draft Code, be received by Council following the consultation period.

 

Background

 

The first Playground Strategy was adopted in 2008. While the number of playgrounds remain at 48 some stand-alone swing sets have been removed and 3 new district level playgrounds have been installed at Hughes Park (2016), Mindarie Park (2019) and soon to be The Canopy playground (2020).

 

The playgrounds are spread across the Local Government Area, with most residents living within 400m of a playground. The play equipment varies from a simple swing set to a small number of district-level playgrounds with a diverse range of equipment and associated facilities. The vision is to provide well designed, sustainable and fun play environments for young people and their carers with a diverse range of quality, fun, accessible, well designed and maintained playgrounds that assist children’s physical, cognitive, social and emotional development as well as serving as community focal points that encourage interaction, understanding and community wellbeing.

 

There continue to be playground upgrades following the 2008 strategy. The most significant changes over the last 12 years has been to the increase in cost of replacement of playgrounds and associated landscaping. The addition of Hughes Park, Mindarie Park and The Canopy will see an increase in the maintenance costs, and subsequent upgrades when required of these parks and playground areas.

 

A comprehensive playground audit was out in 2018 and another due 2020.  These audits ensure all equipment complies with the relevant Australian Standards. These audits have guided the playground replacement program and meant slight changes timeframes in some circumstances such as decommissioning of equipment earlier than programmed.

 

Discussion

 

The playground strategy includes playground design principles, standards and management guidelines for the following issues: - standards and risk assessment, community safety, accessibility, play value, whole park design, community consultation, solar radiation, integrated artwork and environmental considerations.

 

A Proposed 5 year Playground Replacement Program is included in the Playground Strategy. This is based on the expected life of the existing equipment and has been developed to guide a capital expenditure program over the next 5 years. It is estimated that the funds required each year to continue the upgrade of the play equipment to meet the Australian Standards and community needs ranges from $80,000 to $270,000 p.a. (in 2020 dollars).

 

Community Consultation

 

Statement of Intent

 

The consultation is designed to communicate the playground strategy, including the Proposed 5-year Playground Replacement Program.  Any comments received will be reviewed and evaluated to determine whether or not to proceed with or modify the replacement program as set out in the Playground Strategy.

 

Method

 

Level of Participation

Inform

Consult

Form of Participation

Open

Open

Target Audience

Lane Cove Community

Lane Cove Community

Proposed Medium

Advertisement and

eNewsletter

Public Exhibition,

Website Exhibition incl survey

Indicative Timing

April  2020 – June 2020

April 2020 – June 2020

 

Conclusion

 

The Draft Playground Strategy 2020 is ready for public exhibition and community consultation.  Once adopted this the Playground Strategy will guide Council works for the following 5 years.

 

 

RECOMMENDATION

 

That:-

 

1.         Council adopt the Draft Playground Strategy dated April 2020 for the purposes of public exhibition;

 

2.         The Draft Playground Strategy be placed on public exhibition for 6 weeks in accordance with the Consultation Strategy outlined in the report; and

 

3.         A further report is submitted to Council following the exhibition period to consider the final Playground Strategy for adoption.

 

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1View

Draft Playground Strategy 2020

40 Pages

 

 

 


 

Ordinary Council Meeting 20 April 2020

2020/2021 Draft Budget, Fees and Charges and Delivery Program and Operational Plan

 

 

Subject:          2020/2021 Draft Budget, Fees and Charges and Delivery Program and Operational Plan    

Record No:    SU7417 - 19783/20

Division:         Corporate Services Division

Author(s):      Jessica Quilty 

 

 

Executive Summary

 

The Local Government Act 1993 requires Council to adopt its annual Operational Plan and Budget by 30 June, outlining the activities to be undertaken in the next financial year (i.e. from 1 July), as part of a Delivery Program. The Local Government Regulation 2005 requires the Operational Plan and Budget include the annual Revenue Policy.

 

This report presents a draft of the fourth and final year of the Delivery Program 2020-2022, and the Operational Plan 2020-21, Draft 2020/21 Budget together with the Draft 2020-2021 Schedule of Fees and Charges. The budget establishes the anticipated operating result for 2020-21 and provides information on key income and expenditure. It also contains the forward Capital Works Program as well as Council’s revenue and pricing policies.

 

The COVID-19 pandemic is expected to have significant financial impacts on Council and the community. Council will continue manage the budget in a financially sustainable manner, however there will be significant impacts on the immediate and future operating environment and the delivery of Council’s objectives as the situation evolves. Council is anticipating an operating deficit of $4.2 million in the 2020/21 financial years as a direct consequence of the pandemic.

 

This report recommends that the Draft Budget 2020-202, Delivery Program 2020-2022 Operational Plan 2020-2021 and Fees and Charges 2020-2021 be endorsed for public exhibition.

 

Background

 

In October 2009, the NSW Government enacted the Local Government (Planning and Reporting) Amendment Act 2009, which set a new framework to integrate the various statutory planning and reporting processes as required by the Local Government Act 1993 and the Environmental Planning and Assessment Act 1979.

 

The Integrated Planning and Reporting framework requires a number of strategic planning and resourcing documents, with alignment to the term of the elected council. The requirements include a long term Community Strategic Plan (at least 10 years), a Delivery Program for the term of the council (generally four years), and a detailed Operational Plan that will set out council’s projects and activities for the coming 12 months.

 

Draft Budget for 2020/21

 

Budget Summary

 

The 2020/21 Draft Budget as shown attached as (AT-1) has been assembled during unprecedented times. Initially, the draft budget was formulated based on Council’s usual activities and a balanced budget was achieved. As a result of the COVID-19 pandemic, Council has seen a substantial change in revenue expectations in the following areas:-

 

·         Child & Occasional Care;

·         Bookings and Events;

·         Investments;

·         Commercial leasing;

·         Footpath licencing;

·         Parking Revenues; and

·         Fines.

 

The Office of Local Government (OLG) has stated that Council’s financial management strategies still need to be flexible and adaptable and they will take a pragmatic approach to council performance this year. They also encourage Council’s not to reduce services or staffing to demonstrate compliance with financial benchmarks.

 

In line with the OLG’s expectation and based on Council’s current strong financial position the 2020/2021 Budget has been formulated on a business as usual basis whilst accounting for the relevant impacts of COVID-19 by funding the impact from Council’s Reserves. Any further adjustments to the draft 2020/21 Budget will be provided for consideration at the June 2020 Council meeting. In summary the following key results and initiatives include:-

 

·         The operating result budgeted for in the 2020/21 financial year is a deficit of $4,200,000. After grants and contributions Council’s surplus is $ 14,025,185. The operating deficit still allows Council the ability to maintain the LGA’s assets at a safe, reliable and sustainable level while still responding to our commitments from the community.

 

·         The Rates and Annual Charges for 2020/21 are budgeted to be $34.1M and include a general rate increase of 2.6% as determined by IPART. It is proposed to levy two (2) Ordinary Rates in 2020/21 in accordance with S.492 and S.497(a) of the Local Government Act.

 

a.       An Ordinary Residential Rate of  0.107419 cents in the dollar, on the Land Value of all Rateable Land categorised as Residential in accordance with S.516 of the Local Government Act, (with the exception of heritage properties which are rated on their heritage value), with a Minimum Rate of $913, to yield $19,800,072

 

b.       An Ordinary Business Rate of 0.566491 cents in the dollar, on the Land Value of all Rateable Land categorised as Business in accordance with S.516 of the Local Government Act, with a Minimum Rate of $933 to yield $5,715,804

 

·         It is proposed to levy a Car Parking Special Rate on Business premises in Lane Cove of 0.196777 cents in dollar with a minimum rate of $2 per assessment, to raise $173,375. This revenue continues to repay internal borrowing to finance The Canopy Car Park.

 

·         Salary and Wages related expenditure totals $21M, which includes an award increase and other employee related expenses.

 

·         A full schedule of the user fees and charges proposed for the year is included in (AT-2). The proposed fees have been set in accordance with Council’s pricing policy, which requires consideration of a number of factors including community service obligations, the cost of service provision, whether the goods or services are provided on a commercial basis, and the capacity of the user to pay. However, due to the current economic climate the vast majority of fees have remained the same.

 

·         The Draft Budget provides for the levying of a Domestic Waste Management Charge (under S.496 of the Act) of $445.00 for each 80 litre MGB and recycling service on all rateable and non-rateable residential properties. Charges for DWM services rendered to residential units above business premises, or extra DWM services rendered to other premises, are set out in the Schedule of Fees and Charges for 2020/21.

 

·         It is proposed to levy a stormwater levy of $25 per residential or business property and $12.50 per residential strata unit. The levy is proposed to raise $303,750.

 

·         This year Council continues to fast track Sustainability initiatives utilising the Sustainability Levy. Projects for 2020/21 include:-

o   Various Environmental Programs;

o   Village Graffiti Reduction Program;

o   Bushland Flora Survey;

o   Love Where You Live Lane Cove;

o   Lovetts Reserve Bush Regeneration Stage 4;

o   Tree canopy mapping and planting; and

o   Solar installations in industrial areas.

 

Draft 2020-2022 Delivery Program including the Operational Plan 2020/21

 

The draft 2020-2022 Delivery Program is Council’s response to the aspirations in Council’s

Community Strategic Plan, Liveable Lane Cove 2035. The Delivery Program describes

Council’s commitment to the community during its term of office and contains the principal activities to be undertaken. Those principal activities are aligned to the Services that Council carries out with the required funding allocated.

 

The Operational Plan for 2020/21 is captured within the Delivery Program (AT-3) It outlines the

individual Key Initiatives, Ongoing Activities and capital works that will be undertaken and includes

Council’s detailed annual budget and Statement of Council’s Revenue Policy.

 

Staff have reviewed the progress of the current Operational Plan together with the objectives of the Delivery Program 2019-2021 to develop the projects and programs for the draft 2020/21 Operational Plan in line with recent Council adopted strategies and priorities.

 

Key Initiatives outlined in the Delivery Program including the Operational Plan 2020/21 include:

 

Aquatic Centre Olympic Pool and Grandstand

 

Continued funding of the project in 2020/21 with the project due for completion late September 2020.

 

Shared Service opportunities

 

Lane Cove and Hunters Hill Council have entered into a shared service agreement with the provision of a central library service in addition to Library activities and services delivered in Hunters Hill LGA commencing 1 July 2020. Funding has also been included for a shared works depot arrangement at the Lane cove Depot.

 

Lane Coves Energy Emissions and Water Use Targets

Following the declaration of a climate emergency in September 2019, Council has investigated pathways to achieve Co2 emission and water reductions both across the community, and within Council’s operations. By raising awareness, developing key projects and collaborating with stakeholders in our community, State and Federal Governments, Council will foster change and grow commitment to a sustainable climate.

Redevelopment of grandstand and amenity facilities at Tantallon Oval

 

The Tantallon grandstand redevelopment is due to commence construction in late 2020 and consists of the demolition of existing structure and construction of a new structure with enhanced facilities such as new meeting room, additional tied seating and new terrace area. Funding sources include Council, government grants and contributions from local sporting groups.

 

Develop and implement Recreational Precinct at Lane Cove Golf Course

 

Funding has been allocated to progress to DA and Procurement to accommodate: a nine (9) hole golf course; driving range; putt-putt golf; 5 indoor multi-sport courts; 4 outdoor multi-courts/ tennis courts; gym; golf professional shop; stage; reception; restaurant with extensive terrace; and a 300-space underground car park

 

Undertaken planning and design development for the construction of the St Leonards Plaza

 

Funding has been allocated to progress through approvals process and procurement. Council is planning to construct a public plaza to provide open space above the rail corridor at St Leonards. The objective of project is to provide much needed community open space to cater for the increasing population of the area, and to compliment adjoining developments and to improve commuter and pedestrian movements around the St Leonards transportation network.

 

Continue implementation of electronic DA lodgement

 

Council aims to move towards complete electronic DA lodgement through the online DA portal. Additional backend systems need to be developed in order to facilitate this paperless process. Appropriate funding has been allocated.

 

Develop a Masterplan for Bob Campbell Oval

 

The project will take place over 2 financial years and iis proposed to include an upgrade to a synthetic field, new dog park and children's playground. $3M funding is anticipated from the NSW Government, with Council also contributing.

 

Men’s Shed

 

Funding has been allocated towards the renovation of 47 Burns Bay Rd to repurpose as a workshop for use by the Men’s Shed.

 

Community Consultation

 

It is a statutory requirement that the Draft Budget 2020-2021, Delivery Program 2020-2022, and the Operational Plan 2020-21 and Fees and Charges 2020-2021, following Council’s initial consideration, be placed on public exhibition for a period of not less than twenty eight (28) days. Following this, Council must consider any public comments submitted before the Plans can be adopted.

 

It is proposed to exhibit these documents for six (6) weeks from late April 2020 to the end of May 2020. A report will be prepared for Council’s consideration at the June Ordinary Council Meeting advising of the results of the community consultation and recommending final adoption. Until the Delivery Program is adopted, Council is unable to levy rates and charges for the fiscal year for which the plan is prepared.

 


 

Consultation Statement of Intent

 

The consultation is designed to provide the community with the opportunity to comment on the proposed initiatives and actions over the next year

 

The methods of consultation proposed are outlined below. The proposed exhibition will be at both the Civic Centre and the Library to final confirmation. 

 

Methods

 

Level of Participation

Inform

Consult

Form of Participation

Open

Open

Target Audience

Whole Community

Whole Community

Proposed Medium

Public and Website Exhibitions / Advertising / eNewsletter

Survey

Indicative Timing

April – May 2020

April – May 2020

 

 

RECOMMENDATION

 

That:-

1.   Council adopt for the purpose of public exhibition, the 2020-2021 Draft Budget and Draft Fees and Charges, the Delivery Program 2020-2022, and the Operational Plan 2020-21;

2.   Council undertake community consultation for a period of six (6) weeks as per the consultation strategy outlined in the report; and

3.   Following public exhibition, the Draft Community Strategic Plan, the 2020-2021 Draft Budget and Draft Fees and Charges and the Delivery Program 2020-2022, and the Operational Plan 2020-21, together with a report on any submissions received, be considered at the Council meeting to be held 15 June 2020.

 

 

 

 

 

Jessica Quilty

Acting Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

Draft Budget 2020/21

176 Pages

Available Electronically

AT‑2View

Draft Fees & Charges 2020/21

20 Pages

Available Electronically

AT‑3View

Delivery Program 2020-22 and Operational Plan 2020-21

114 Pages

Available Electronically

 

 


 

Ordinary Council Meeting 20 April 2020

Local Strategic Planning Statement - Implementation

 

 

Subject:          Local Strategic Planning Statement - Implementation    

Record No:    SU7286 - 17686/20

Division:         Environmental Services Division

Author(s):      Lara Fusco; Terry Tredrea; Christopher Pelcz 

 

 

Executive Summary

 

The purpose of this report is to confirm that the Local Strategic Planning Statement (the Statement) (AT-1) is now supported by the Greater Sydney Commission and the next steps for Council to implement actions of the Statement. Council adopted its original version on 3 February 2020. Subsequently, a series of minor amendments were made at the request of the Greater Sydney Commission – these changes did not affect Council’s adopted policy directions.

 

A Letter of Support (AT-2) for the current version and its contents was issued by the Greater Sydney Commission (the Commission) on 27 March 2020. It confirms that Council’s amended Statement is consistent with the Greater Sydney Region Plan and North District Plan, but its support is based (in part) on Council’s intent to deliver the North District Plan as set out in our Local Strategic Planning Statement.

 

This document was finalised by Council, under delegation, and published on the NSW Planning Portal on 30 March 2020.

 

The Commission’s letter details the requirements that Council must follow in order to begin implementing actions of the Statement, including completing studies mentioned in the Statement.

 

Items raised by the Commission for Council to consider when implementing the Statement relate to the St Leonards (and Crows Nest) Precinct, Local Contributions, Shared Use agreements, Local Housing Strategy (including indicative draft 6-10 year housing targets), Industrial and Urban Services land, and increases to BASIX targets.

 

Council will now begin a process of implementing the actions in the Local Strategic Planning Statement and publish Council’s Local Strategic Planning Statement on its website.

 

Background

 

The Draft Local Strategic Planning Statement (Draft Statement) was publicly exhibited between 5 September and 17 October 2019.

 

A preliminary feedback meeting took place in October 2019, and a final health check (post-exhibition) occurred on 16 December 2019. These meetings took place with representatives of the Commission, the Department of Planning, Industry and Environment (DPIE), and relevant state stakeholders. Subsequent amendments to the Draft Statement were made addressing these (and other) issues, as well as concerns/issues received from public feedback. A revised Draft Statement was presented to an Extraordinary Council meeting in February 2020 and adopted by Council to submit for Assurance Review by the Commission, granting the General Manager delegation to finalise and adopt the document before 31 March 2020.

 

The Commission issued a Letter of Support for Council’s Statement (seen in AT-1) on 27 March 2020 and published on the NSW Planning Portal website on 30 March 2020. This letter confirms that Council’s Statement is consistent with the Regional and District Plans.

 


 

Discussion

 

The Commission’s expectation is that Council will undertake a program of work to implement the Statement. The Commission also included Advisory Notes on the implementation of the LSPS across the four key themes of Infrastructure and Collaboration, Liveability, Productivity and Sustainability. A summary of the Commission’s notes has been provided below:

 

Local Contributions

 

In accordance with Planning Priority N3, Action 9 which requires Council to deliver social infrastructure that reflects the needs of the community now and in the future, Council is to consult with NSW Department of Planning, Industry and Environment regarding local contribution rates and the essential works list.

 

Shared Use arrangements

 

Council is requested to collaborate with Department of Education on potential shared and joint use arrangements for open space and recreation facilities to achieve Planning Priority N3, Action 10 (to optimise the use of available public land for social infrastructure).

 

Local Housing Strategy

 

As set out in Action 4 of the Greater Sydney Region Plan, Council’s 6-10 year housing target is to inform the development of updated local environmental plans and housing strategies, and Action 17(b) of the North District Plan requires Local Housing Strategies to address the delivery of 6-10 year (when agreed) housing supply targets for each local government area.

 

The advisory notes from the Commission have provided an indicative draft range, 6-10 year (2021 – 2026) housing target for Lane Cove of 3,000 to 3,500 dwellings as part of its Local Housing Strategy. Council must show how it can meet this target as part of its Local Housing Strategy, which must approved by the Department of Planning and Infrastructure.

 

Under the North District Plan, Lane Cove’s population growth projection to 2036 is around 14,900 people (source: DPIE), approximately 7,100 dwellings at 2.1 persons per dwelling. Council’s five-year target to 2020 was 1900 dwellings and if around 1,900 dwellings were delivered in each subsequent 5 years the population target would easily have been achieved. The new year five target for 2021 - 2026, of between 3000-3500 dwellings, means that after allowing for the excess of 900 dwellings delivered in advance, as acknowledged by the GSC in their May 2018 letter to Council, the Local Housing Strategy must accommodate some 2100-2600 dwellings.

 

Clearly, if Council does deliver a Housing Strategy of the scale outlined in the first 10 years of the North District Plan, Council will have delivered some 5000 dwellings, 70% of the dwellings required to achieve the 20 year population target. It is therefore proposed that Council commence making representations to the Minister for Planning and Open Spaces and the Greater Sydney Commission that there will be a diminishing capacity and necessity, in terms of the North District Plan, for dwelling construction in the Lane Cove LGA beyond the 10+ year period and future Planning by the State should reflect this.

 

St Leonards Strategic Centre and Health and Education Precinct

 

Planning Priority N9, Action 31 requires councils and State agencies to deliver and implement a Place Strategy and Infrastructure Plan for the St Leonards health and education precinct. Moreover, Action 34 seeks to strengthen St Leonards Strategic Centre through approaches that leverage the new Sydney Metro station to delivery additional employment capacity.

 

To implement and achieve this action, Council is to work with DPIE, North Sydney and Willoughby councils to finalise and implement the draft St Leonards and Crows Nest 2036 Plan, including:-

 

·    A cohesive approach to ensuring capacity to meet the District Plan jobs target for the Strategic Centre; and

·    Implementation including staging and delivery. This point acknowledges Council’s concerns that no further conversion to Mixed Use should occur in the short term.

 

Industrial and Urban Services Land

 

Industrial and urban services land in Lane Cove, as identified in the North District Plan under Planning Priority N11, Action 46, is to be retained and managed. Council is requested to confirm with DPIE if the strategic review of industrial and urban services land requires approval to inform LEP updates.

 

BASIX

 

Planning Priority N21, and Actions 74 and 75 of the North District Plan require councils to support initiatives that contribute to the aspirational objective of achieving net-zero emissions by 2050 and including precinct-based initiatives. This is reflected in a number of Council’s adopted policies including the Climate Emergency Policy, which recommends adopting standards for emissions, water usage, and Planning Proposal 25 at St. Leonards South which include the adoption of 6 star energy ratings for a low carbon precinct.  Council is to consult with DPIE regarding changes sought to BASIX standards to achieve this requirement.

 

Updates to LSPS

 

In the North District Plan, Planning Priority N23 requires councils to prepare local strategic planning statements informed by local strategic planning. Future amendments to the Statement will be made in conjunction with review of the Integrated Planning and Reporting Framework documents (including the Community Strategic Plan) which is due in 2025.

 

It is noted that revisions to the Statement may be required in response to significant changes in the LGA such as announcements on centres revitalisation, new infrastructure investment and employment opportunities, significant changes in projected population growth or changes to the relevant higher order strategic plan.

 

Conclusion

 

The Commission supports Council’s Statement as being consistent with the Greater Sydney Region Plan and North District Plan under Section 3.9(3A) of the Environmental Planning & Assessment Act 1979.

 

Council is now required to implement all of the actions of the Statement, including completing any studies mentioned in the Statement. All actions and studies will be undertaken in accordance with the timelines specified in the Implementation Plan.

 

 

RECOMMENDATION

 

That Council:-

 

1.   Receive and note the report;

 

2.   Note the comments provided by the Greater Sydney Commission in its Letter of Support (see AT-2);

 

3.   Begin a process of implementing the actions in the Local Strategic Planning Statement;

 

4.   Publish Council’s Local Strategic Planning Statement on its website; and

 

5.   Advise the Minister for Planning and Open Spaces and the Greater Sydney Commission that there will be a diminishing capacity and necessity, in terms of the North District Plan, for dwelling construction in the Lane Cove LGA beyond the 10+ year period and future Planning by the State should reflect this.

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1View

Final Local Strategic Planning Statement - 27 March 2020

83 Pages

 

AT‑2View

Letter of Support for LSPS from Greater Sydney Commission - 27 March 2020

9 Pages

 

 

 


 

Ordinary Council Meeting 20 April 2020

Dog Walking at Blackman Park – Update

 

 

Subject:          Dog Walking at Blackman Park – Update    

Record No:    SU7181 - 19713/20

Division:         Open Space and Urban Services Division

Author(s):      Martin Terescenko 

 

 

Executive Summary

 

At its meeting in July 2019 Council resolved to implement new measures for dog walking at Blackman Park and that these new measures be monitored for six (6) months and reported back to Council.

 

The new measures were implemented in the third quarter of 2019 and after six (6) months in operation it can now be reported that they have been successful and that no further action is required in relation to this matter.

 

Background

 

Council received a petition containing 86 signatures dated 20 May 2019 regarding off-leash dog walking at Blackman Park. The petition raised concern about the ‘restricted’ off-leash areas and ‘inadequate signage’ within the park.

 

In response to this petition, at its meeting in July 2019 Council resolved to maintain off-leash dog walking on the grass sports fields at Blackman Park when not in use and allow off-leash dog walking on the shared user path until 9am on weekdays. Council further resolved that a review of these arrangements be conducted in six (6) months or earlier in the event of a reported incident.

 

Discussion

 

These measures were implemented in the third quarter of 2019 with eight (8) new signs being installed around Blackman Park which outlined the new park rules and described the areas where and when dogs are permitted to be walked both on-leash and off-leash. As resolved by Council fields B3 and B4 (Lower grass fields) at Blackman Park have been retained as off-leash dog areas while not in use for organised sports/training and the shared user path around the perimeter of Blackman Park was made available for off-leash dog walking before 9am weekdays.

 

Council’s Park Ranger has been conducting frequent patrols at Blackman Park and has been informing the community of the new rules and their responsibilities as dog owners in public spaces.

Since the implementation of these new arrangements, there have been no major reported dog related incidents and the rates of all dog related incidents have significantly reduced. Furthermore, Council has also seen that dog related complaints at Blackman Park are now almost non-existent.

 

Conclusion

 

With no major dog related incidents and a significant reduction in all dog related incidents it is considered that the measures implemented at Blackman Park have been successful and achieved the desired outcome of greater community safety.

 

It is recommended that no further action be taken in relation to this matter.


 

 

RECOMMENDATION

 

That Council receive and note this report.

 

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 20 April 2020

March 2020 Traffic Committee Meeting

 

 

Subject:          March 2020 Traffic Committee Meeting    

Record No:    SU1326 - 20169/20

Division:         Open Space and Urban Services Division

Author(s):      Hassaan Zafar 

 

 

Executive Summary

 

The Lane Cove Traffic Committee Meeting was held on Tuesday, 17 March 2020. The Agenda is included as AT-1. The Traffic Committee recommendations are shown in the Minutes of the Meeting, included as AT-2.

 

 

 

 

 

RECOMMENDATION

 

That Council adopts the recommendations of the Lane Cove Traffic Committee Meeting held on Tuesday, 17 March 2020.

 

 

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1View

Agenda - Traffic Committee - March 2020

28 Pages

 

AT‑2View

Minutes - Traffic Committee - March 2020

18 Pages

 

 

 


 

Ordinary Council Meeting 20 April 2020

Lane Cove Literary Awards Review

 

 

Subject:          Lane Cove Literary Awards Review    

Record No:    SU5207 - 19758/20

Division:         Human Services Division

Author(s):      Jennifer Bice 

 

 

Executive Summary

 

Council has been organising an annual Lane Cove Literary Awards since 2014. The Literary Awards have grown to be a significant national competition with Council receiving 500-600 entries each year from across Australia. This success is gratifying but has caused some resourcing issues, particularly for Library staff. In May 2019 Council resolved that a report be prepared exploring additional or different ways in which to run the Lane Cove Literary Awards with respect to its frequency, reach and financing.

 

This report recommends that the Awards become a bi-annual (every two years) competition, and a submission fee be introduced to fund subscription to an online submission product that will reduce staff administration time.

 

In view of the recent escalation of COVID-19 it is recommended that there should be no Lane Cove Literary Awards in 2020 and that a bi-annual cycle commence in 2021.

 

Background

 

Lane Cove celebrates its artistic heritage with programs, events and celebrations throughout the year. In 2014 Lane Cove Council introduced the annual Lane Cove Literary Awards, which has grown to be a significant national writing competition. In recent years Council has received 500-600 entries in three writing categories, plus additional sponsored prizes include Senior, Youth and Lane Cove Resident awards. 

 

In 2019/2020 Council allocated $17,938 for the awards which includes sponsorship, judges’ fees, a publication and event costs. The Library organises writing workshops to assist local writers, a Presentation Ceremony and a book launch.

 

The annual competition takes up many staff hours logging entries, liaising with judges and compiling and editing an annual anthology for publication.

 

In May 2019 Council resolved that:-

 

A report on exploring additional or different ways in which to run the Lane Cove Literary Awards, with respect to its frequency, reach and financing, be prepared for Council.

 

Discussion

 

Council staff have been considering the current organisation of the Literary Awards and methods that could increase efficiency and reduce costs.

 

Writing Competitions

 

There are a number of other Council-run literary competitions operating around Australia with some differences including entry fees, sponsorship, formats, word limits, etc. as shown in the following table.

 

Boroondara Library (VIC)

Campbelltown Library (SA)

Central West  Libraries (NSW)

Sutherland Library (NSW)

Lane Cove Library

Age Limits

Junior – Yr 5 & 6

Middle – Yr 7-9

Senior – Yr 10-12 or 15-18

Open Short Story – 18 yrs & over

Junior – 7-14

Youth – 15-24

Open 25 +

Children’s Writing Awards 16 & under

X

Youth 16-24

Senior 65 +

Entry Fees

X

X

$15 per Adult entry &         $5 per Children’s Awards entry

$15 per entry

X

Multiple Categories

Young Writers (Junior, Middle Senior) (Prose & Poetry), Open Short Story + Resident

Short Story, Memories, Factual articles

Short Story, Contemporary Poetry, Children’s Writing Awards

Rhyming verse

Free verse

Short Story

Themed Short Story

Short Story, Poetry

Travel/Memoir/Scriptwriting

Senior, Youth, Resident

Prize Money

Junior Writers $600

Middle Writers $900

Senior Writers $1,200

Open Short Story $3,000 (1st, 2nd

 & 3Rd Prizes awarded from total amount) +

Resident $500

Junior Writer $30

Youth Writer $80

Open Writer $200

(Gold, Silver, Bronze winners awarded equally across all categories) + Overall winner $200

Short Story $2,000

Contemporary Poetry $2,000

(One prize winner per category)

Children’s Writing Award $400

(1st, 2nd

 & 3Rd Prizes awarded from total amount)

1st Prize - $1,000

2nd Prize - $500

3rd Prize - $250 (Prizes awarded across all 4 categories)

+ Resident $250

Short Story $2,000

Poetry $1,500

Travel/Memoir/Scriptwriting $1,500

Senior $500

Youth $500

Resident $500

(One prize winner per category)

 

Range of Formats

Word, PDF & RTF (Rich Text Format)

X

X

Word, PDF, RTF, plus software allows submission to be developed within the program

Word & PDF

Sponsorship

X

X

Submission Software

Formstack

X

X

Submittable

X

Word Limits

 

 


 

Sponsorship

 

Originally, it was envisaged that businesses would sponsor three major prizes plus additional Senior, Youth and Lane Cove Resident Prizes. Council staff have prepared a sponsorship proposal each year and have been successful in negotiating sponsorship for the three minor prizes.

 

Council has sponsored the three major prizes since 2014. In 2019 Council contributed $5,000 for the major prizes and sponsors contribute $1,500 for minor prizes.

 

Staff/Council time

 

Each year the Literary Awards are managed by a Committee consisting of Councillors and Council staff. In recent years most of the communication has taken place via email.

 

While the competition is open the Library receive both printed and electronic submissions. Each entry is logged, writers are sent an acknowledgment and the entry is saved into Council’s document management system. This process takes many hours of staff time, particularly as approximately 75% of submissions are received in the last two weeks of the competition.

 

Library staff also receive many telephone calls from writers asking about the conditions of entry and if they qualify for different categories.

 

After the competition closes Library staff notify writers when they are longlisted and/or shortlisted and prepare lists for public display.

 

After the Presentation Ceremony staff post certificates and/or prizes to writers and then commence compiling an anthology of publication. The editorial process is very time-consuming due to inconsistencies in formatting, spelling, etc. and Library staff have to constantly refer back to the original entries. Library staff have run the competition within the existing levels of staff resources.

 

Judging Committee

 

The judging panel consists of three judges who are all experts in the category they are judging. The judges decide upon a Longlist, Shortlist and Winning entry. Shortlists for minor prizes are compiled from the judge’s lists.

 

Judges are paid $500 for judging a category. This fee covers reading and judging 100 entries for their category. If entries exceed 100 each entry must be read and recommended by two staff members before being sent to the judge.

 

Book publication

 

Winning and shortlisted entries are published in an anthology that is launched at a public event. This event takes place in the May after the presentation ceremony which occurs in November and coincides with the launch of the next competition.

 

The Library will not be able to host an official launch of Lane Cove Literary Awards 2019: An Anthology due to COVID-19 public health measures. As most staff are currently on leave following closure of the library there will be issues completing the editing process by May.

 

Submission software

 

Council has organised the competition since 2014 with most of the administration being done manually. This includes: logging entries, saving entries into Council’s document management system, distributing entries to judges, communicating with writers, etc. However, there are a number of online submission softwares available which would significantly reduce staff work time.

 

Software

Submittable.com

Submit Software

OpenForms

Customisable by provider

ü

ü

ü

Accepts online payments

ü

ü

ü

Supports multiple entry categories

ü

ü

ü

Administration portal

ü

ü

X

Subscription options

Annual only

Annual & Monthly

Monthly

Cost (based on exchange rates)

$4,482.30 AUD                          ($2,000 USD + $0.99 per submission)   Based on 500 entries

$4,752.62 AUD (€2,915) annually or $432 AUD (€265) monthly

$4,428 AUD ($2,988 USD) annually or

$369 AUD ($249 USD) monthly

 

If Council were to introduce an entry fee of $15 (same fee as Sutherland Council’s literary competition) this would offset the funding of a submission software.

 

Reducing Frequency

 

An obvious solution to the resourcing issues identified in this report is to reduce the frequency of the competition. If the competition were to be run every two years staff would be able to extend the competition and book preparation process over a longer time period – the presentation ceremony and book launch could be funded from different financial year budgets. There would also be a direct cost saving in terms of Council sponsorship.

 

COVID-19

 

The Lane Cove Literary Awards 2019 were awarded in November 2019 and Library staff have been compiling an anthology for publication. As most library staff are on leave due to COVID-19 health measures it is not possible to complete the editorial process at this time.

 

The Literary Awards traditionally opens in May and closes in August. To date the Terms and Conditions have not been revised and the categories have not been decided. Staff will not be available to answer writers enquires until the Library reopens.

 

If the Library was to reopen later in 2020 it would seem reasonable that the book could be completed and launched in October or November at a Literary evening.

 

Conclusion

 

The Lane Cove Literary Awards have been held annually since 2014. As identified at the Council Meeting in May 2019 it is timely to reassess the current organisation of the awards with respect to its frequency, reach and financing.

 

It is recommended that the Awards become a bi-annual (every two years) competition, and that a submission fee be introduced to fund subscription to an online submission product that will reduce staff administration time.

 

In view of the fact that the Library is closed due to COVID-19 restrictions and that there is only a skeleton staff at the Library it is recommended that there be no Lane Cove Literary Awards in 2020 and that a bi-annual cycle commence in 2021.

 

 

 

RECOMMENDATION

 

That:-

1.   The Lane Cove Literary Awards 2019: An Anthology be launched after the Library reopens later in the year;

 

2.   There be no Lane Cove Literary Awards in 2020 due to COVID-19 health measures;

 

3.   The Lane Cove Literary Awards be run as a bi-annual prize commencing 2021; and

 

4.   An entry fee be introduced in 2021 to offset the purchase/subscription of an online submission software.

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 20 April 2020

Sustainability Small Grants Applications - Round 19

 

 

Subject:          Sustainability Small Grants Applications - Round 19    

Record No:    SU7768 - 18219/20

Division:         Environmental Services Division

Author(s):      Fiona McCleary 

 

 

Executive Summary

 

Applications for Round 19 of the Sustainable Small Grants Program, funded by Councils Sustainability Levy, closed on 16th March 2020. Two (2) applications were received and both projects are recommended for immediate funding.

 

Background

 

The purpose of the Sustainability Small Grants Program is to assist in the development of a range of initiatives that are of direct and practical benefit to a sustainable Lane Cove community. Organisations and community groups may apply for a grant of up to $5,000 to implement sustainability projects. Council’s sustainability guiding principle is to ensure that all decisions consider a balance of economic, environmental, cultural and social elements to enhance the quality of life in Lane Cove. The Sustainability Small Grants Selection Criteria (AT-1) is attached.

 

Discussion

 

Following promotion of Round 19 of the Sustainability Small Grants Program a total of two (2) applications were received for funding:-

 

·    Manly Waringah Womens Resource Centre - create a relaxing and sustainable garden using drip irrigation at Delvena Women and Children’s Refuge. The grant request totals $5,000; and

 

·    Lane Cove Concert Band – purchase reusable and sustainable catering items, bins and a composter to reduce waste at their events. The grant request totals $1,545.

 

Following a review of the applications (AT-2), it is recommended that the both projects receive funding from the Sustainability Small Grants Program:-

 

·    Manly Waringah Womens Resource Centre – Delvena are beautifying their garden to create a calming and welcoming space for residents. As most residents are at Delvena for a period of three months there isn’t a sense of ownership over the backyard, so a low maintenance garden with a drip irrigation system would be beneficial; and

 

·    Lane Cove Concert Band – a waste audit from the 2018 Almost Spring concert created three large garbage bags of waste. Much of this waste could be avoided by purchasing reusable and sustainable crockery, cutlery, tablecloths, tubs, bins and a composter.

 

Budget

 

There is currently $10,000 remaining in the budget for this financial year. Funding of the successful applications totals $6,545.

 

Conclusion

 

It is recommended that funding for Manly Waringah Womens Resource Centre and the Lane Cove

Concert Band be provided through the Sustainability Small Grants Program as these projects are

deemed to have direct and positive community-based outcomes and long-term environmental and

social benefits.

 

 

RECOMMENDATION

 

That Council:-

 

1.   Approve the funding from the Sustainability Small Grants Program for Manly Waringah     Womens Refuge to the value of $5,000;

 

2.   Approve the funding from the Sustainability Small Grants Program for the Lane Cove Concert Band to the value of $1,545; and

 

3.  Give Public Notice of the proposed funding under Round 19 of the Sustainability Small             Grants Program, and subject to no objections being received, grant the funds as outlined             above.

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1View

Sustainability Small Grants Criteria

6 Pages

 

AT‑2View

Sustainability Small Grants Recommendations - Round 19

1 Page

 

 

 


 

Ordinary Council Meeting 20 April 2020

OLG Councillor Superannuation Discussion Paper

 

 

Subject:          OLG Councillor Superannuation Discussion Paper    

Record No:    SU199 - 19771/20

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

Executive Summary

 

The Office of Local Government has issued a discussion paper on Councillor Superannuation and

is seeking submissions on options. It is proposed that Council make a submission that the

consideration of the issues be deferred until such time as the COVID-19 crisis and economic

impacts abate.

 

Background

 

Council last considered this issue in of Councillor Superannuation in 2008 following an ATO ruling that “Amounts paid by a local government council in the form of contributions to a complying

superannuation fund that are assessable to the fund under section 295/160 of the ITAA 1997, do not represent assessable income of the councillor for the purposes of the ITAA 1997.”

 

The effect of this arrangement is that a councillor can agree to forego part of their fees in return for contributions made to a superannuation fund for their benefit. In such a case, contributions made by the council will not be taken to have been derived by a councillor and will, therefore, not be classed as assessable income.

 

The Office of Local Government (OLG) has issued a discussion paper to seek the views of councils and their local communities on whether councillors should receive superannuation payments.

 

Under the Commonwealth Superannuation Guarantee (Administration) Act 1993, councils across Australia are not required to make superannuation contributions in relation to the fees they pay to mayors and councillors. This is because mayors and councillors are elected to a civic office in a council and are not employees of the council.

 

The release of the discussion paper has been prompted by concerns raised within the local government sector that there is inequity in councillors not receiving superannuation payments and is a deterrent to more women and younger people standing as candidates at council elections.

 

Discussion

 

Future Options

 

The discussion paper seeks the views of councils and others on the following four options:-

 

·         Maintaining the status quo – mayors and councillors can continue to voluntarily contribute a portion of their fees to a complying superannuation fund of their choice;

 

·         Mandate the current voluntary situation – amend the Local Government Act 1993 (the Act) to make it compulsory for councils to pay a portion of the mayors’ and councillors’ fees equivalent to the superannuation guarantee amount into a complying superannuation fund nominated by the mayor and councilor;

 

·         Amend the Act to allow councils to voluntarily pay an amount equivalent to the superannuation guarantee into a complying superannuation fund nominated by the mayor and councillors in addition to the mayor’s and councillors’ fees – this means that the payment of councillor superannuation in addition to their fee would be at each council’s discretion, allowing the council to take into account the council’s resources and the local community’s views, or

 

·         Amend the Act to make it compulsory for councils to pay an amount equivalent to the superannuation guarantee into a complying superannuation fund nominated by the mayor and councillors in addition to the mayor’s and councillors’ fees.

 

The discussion paper is attached at AT-1.

 

Financial  Implications

 

Council is categorised as General Purpose Metropolitan Small by the Local Government Remuneration Tribunal. Council adopts the maximum fee determined by the Tribunal and the current (2019/2020) Councillor annual fee and Mayoral additional annual fee is $20,280 and

$44,230 respectively.

 

If the option to pay councillors the equivalent of the superannuation guarantee was implemented, Council’s superannuation expense would increase by 9.5% of the mayor’s and councillors’ fees ($186,190) or $17,688 per annum. With the superannuation guarantee set to increase to 12% by

2025, this expense in current dollars would amount to $22,343 per annum.

 

Conclusion

 

The review of whether councillors should receive superannuation payment may make running for civic office more attractive and encourage diversity. However, given the current COVID-19 crisis and the associated economic implications, it is suggested Council request the OLG to defer consideration of the issue.

 

 

RECOMMENDATION

 

That Council advise to the Office of Local Government that consideration of the issues be deferred until such time as the COVID-19 crisis and economic impacts abate.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1View

OLG Councillor Superannuation Discussion Paper

14 Pages

Available Electronically

 

 


 

Ordinary Council Meeting 20 April 2020

Council Snapshot March 2020

 

 

 

 

Subject:          Council Snapshot March 2020  

Record No:    SU220 - 19879/20

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

 

Executive Summary

 

Attached for the information of Councillors is a review of Council’s recent activities. This report provides a summary of the operations of each division for March 2020.

 

 

 

RECOMMENDATION

 

That the report be received and noted

 

 

 

 

 

ATTACHMENTS:

AT‑1View

Council Snapshot March 2020

38 Pages