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Minutes

Ordinary Council Meeting

22 July 2019, 7pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.

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Ordinary Council 22 July 2019

Minutes

 

PRESENT: Councillor P. Palmer (Chair), Councillor S. Bennison, Councillor D. Brooks-Horn, Councillor D. Strassberg, Councillor F. Vissel and Councillor A. Zbik.

 

ALSO PRESENT: General Manager, Executive Manager – Corporate Services, Executive Manager – Environmental Services, Executive Manager – Open Space & Urban Services, Executive Manager – Human Services, Executive Officer to the General Manager, Manager - Risk and Corporate Safety, Manager Governance and Governance Officer.

 

DECLARATIONS OF INTEREST: Nil

 

APOLOGIES  

Apologies were received on behalf of Councillors D. Hutchens, K. Brent and K. Morris.

115

RESOLVED on the motion of Councillors Palmer and Brooks-Horn that the apologies be accepted and leave of absence be granted.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn, Strassberg, Vissel and Zbik (Total 6).

Against the Motion was Nil (Total 0).

 

OPENING OF MEETING WITH PRAYER

The meeting was opened with a prayer by Simon Ambler of the Lane Cove Christian City Church.

 

ACKNOWLEDGEMENT OF COUNTRY

The Mayor gave an acknowledgement of Country.

 

WEBCASTING OF COUNCIL MEETING

The Mayor advised those present that the Meeting was being webcast.

 

SUSPENSION OF STANDING ORDERS

116

RESOLVED on the motion of Councillors Brooks-Horn and Vissel that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three (3) minutes.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn, Strassberg, Vissel and Zbik (Total 6).

Against the Motion was Nil (Total 0).

PUBLIC FORUM

Jacky Barker of Lane Cove in regards to library operating hours (including tabling of a petition) access to Development Application documents via Council’s website, the ‘Snap Send Solve’ App, building certification practices and the upgrade schedule for parks and playgrounds.

Katie Schliebs of Lane Cove West in regards to Off Leash Dog Walking at Blackman Park.

Sjijrk Bangma on behalf of the Lane Cove Sustainability Action Group in regards to the Return and Earn Alternate Scheme for Lane Cove.

Lyn Nasir of Lane Cove in regards to the Return and Earn Alternate Scheme for Lane Cove.

Guy Hallows of Lane Cove in regards to the proposed Voluntary Planning Agreement for 16 Pinaroo Place, Lane Cove.

Doug Stuart of Longueville in regards to Development Application notifications process.

 

RESUMPTION OF STANDING ORDERS

117

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Standing Orders be resumed.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn, Strassberg, Vissel and Zbik (Total 6).

Against the Motion was Nil (Total 0).

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 17 JUNE 2019

118

RESOLVED on the motion of Councillors Strassberg and Brooks-Horn that the Minutes of the Ordinary Council meeting held on the 17 June 2019 be received.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn, Strassberg, Vissel and Zbik (Total 6).

Against the Motion was Nil (Total 0).

119

RESOLVED on the motion of Councillors Brooks Horn and Bennison that the minutes of the Ordinary Council meeting held on the 17 June 2019 be confirmed.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn, Strassberg, Vissel and Zbik (Total 6).

Against the Motion was Nil (Total 0).

 

 

Mayoral Minutes

 

Mayoral Minute - Emergency Services Levy Increase

120

RESOLVED on the motion of Councillor Palmer that:-

1.       Council write to the NSW Premier and NSW Opposition Leader, NSW Minister for Customer Services, NSW Minister for Emergency Services, Minister for Local Government and Shadow Minister for Local Government, and the local state member the Hon. Anthony Roberts MP and members of the cross-benches in the NSW Legislative Council to:-

a)    Call upon the NSW Government to fund the 12 months of this extra cost rather than requiring councils to find the funds at short notice when budgets have already been allocated;

b)    Explain how this sudden increase will impact council services / the local community;.

c)    Highlight that councils were not warned of the increased cost until May 2019, despite the new laws being passed in November 2018;

d)    Explain that the poor planning and implementation of the increase is inconsistent with the Government’s commitment to work in partnership with the sector; and

e)    Ask the Government to work with local governments to redesign the implementation of the scheme to ensure it is fairer for councils and communities into the future; and

2.       A copy of the above letter be sent to Local Government NSW.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn, Strassberg, Vissel and Zbik (Total 6).

Against the Motion was Nil (Total 0).

 

Mayoral Minute - Meeting with the OFFICE OF THE Minister for Planning and Public Spaces

121

RESOLVED on the motion of Councillor Palmer that the report be received and noted.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn, Strassberg, Vissel and Zbik (Total 6).

Against the Motion was Nil (Total 0).

 

Matter Arising

BUILDING AND DEVELOPMENT CERTIFIERS BILL

122

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that the General Manager write to the responsible Minister to finalise the Building and Development Certifiers Bill, which has not progressed since September 2018, and the preferred method of selection of a Certifier be from a pool of Certifiers that residents can utilise with Council retaining overarching control of the process.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn, Strassberg, Vissel and Zbik (Total 6).

Against the Motion was Nil (Total 0).

 

Petitions

 

Off-Leash Dog Walking at Blackman Park - Shared User Path

123

RESOLVED on the motion of Councillors Strassberg and Vissel that:-

1.       Council maintain off-leash dog walking on the grass sports fields when not in use and allows off-leash dog walking on the shared user path as outlined in option 3, subject to amending the permitted time to end at 9am on weekdays;

2.       A review of the above arrangements be conducted in six (6) months or earlier in the event of a reported incident; and

3.       The head petitioner be informed of Council’s decision.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn, Strassberg, Vissel and Zbik (Total 6).

Against the Motion was Nil (Total 0).

 


 

Petition from Residents of Lane Cove North Regarding Traffic Safety

124

RESOLVED on the motion of Councillors Zbik and Vissel that:-

1.       The report be received and noted;

2.       The following actions be implemented to resolve the issues raised in the petition:-

a)    A review of road safety along Gordon Crescent and Kullah Parade be included in the scope of the Lane Cove North Traffic Study;

b)    Council notify NSW Police regarding the illegal right turn movement from Mowbray Road into Kullah Parade;

c)    Council continue to work with Ausgrid on the deployment of new LED street lights;

d)    Appropriate signage to warn motorists of the nature of the subject roads be installed; and

e)    Vegetation overgrowth along Gordon Crescent and Kullah Parade be removed;

3.       The head petitioner be informed;

4.       The consultants undertaking the review of the traffic management in the precinct be requested to consider the removal of parking on the northern side of Gordon Crescent where there are bends in the road.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn, Strassberg, Vissel and Zbik (Total 6).

Against the Motion was Nil (Total 0).

 

 

Notices of Motion

 

Notice of Motion - Return and Earn Alternate Scheme in Lane Cove

125

RESOLVED on the motion of Councillors Zbik and Vissel that Council:-

1.       Take the initiative this calendar year to host a meeting with CitizenBlue Limited, or other appropriate operator and local Primary Schools and Primary Schools Parent & Citizen Associations to ask about offering collection points / wheelie bins at local primary schools;

2.       Identify what sites it may be able to offer to host collection points / wheelie bins at Council owned and operated facilities including but not limited to the Market Square Car Park;

3.       Identify what local charities or Council programs could benefit from the funds earned from the collection points/wheelie bins at Council owned and operated facilities;

4.       Continue to approach Tomra with suggestions for a permanent Return and Earn reverse vending machine in the Lane Cove LGA;

5.       Consider the suitability of a Return and Earn reverse vending machine to be incorporated into any further development or project initiated by Council or involving a Voluntary Planning Agreement;

6.       Provide a report back to Council by December 2019 outlining what local collections points / wheelie bins have been able to be established at local Schools and Council venues where deemed appropriate;

7.       Invite CitizenBlue to a Councillors Workshop to explain the scheme;

8.       Write to the Minister for Environment and Energy or other appropriate Minister, for a assistance in securing a reverse vending machine in the Lane Cove LGA; and

9.       Receive a further report outlining the experiences of other councils in the operation of similar collection points.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn, Strassberg, Vissel and Zbik (Total 6).

Against the Motion was Nil (Total 0).

 

 

Officer Reports for Determination

 

Voluntary Planning Agreement  - 16 Pinaroo Place, Lane Cove Post Consultation Report

 

MOTION

A motion was moved by Councillors Brooks-Horn and Bennison that:-

1.       Council receive and note the report;

2.       Council enter into a Voluntary Planning Agreement as outlined in the report with the developer of 30 Pinaroo Place, 20 and 22 Mindarie Street, Lane Cove; and

3.       The General Manager be authorised to finalise the terms and conditions of the proposed Voluntary Planning Agreement and sign the Agreement on behalf of Council.

 

Foreshadowed Motion  

A foreshadowed motion was moved by Councillors Vissel and Councillor Zbik that Council renegotiate with the NSW Land and Housing Corporate (LaHC) regarding the dedication of the land at 16 Pinaroo given to Council for the following reasons:

1.         The JBA Mowbray Precinct Master Plan states the six Pinaroo properties are to be                 exchanged for the park at 1 Giraween Road; and

2.         On the 4 August 2008 Council resolved to increase the density in the western             end of the precinct because LaHC owned a substantial number of properties and             the FSR for the precinct increased to 1:8:1 and height to 18m to compensate the             Department of Housing in exchange for the park.

126

Upon being put to the meeting the motion was declared carried.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn and Strassberg (Total 4)

Against the Motion were Councillors Vissel and Zbik (Total 2).

 

The Foreshadowed Motion lapsed.

 

Councillor Bennison left the meeting at 8:10pm.

 

Councillor Bennison returned to the meeting at 8:12pm.

 

 

 

 

 

 

Customer Experience Strategy

127

RESOLVED on the motion of Councillors Zbik and Vissel that:-

1.       Council adopt for the purpose of public exhibition, the Draft Customer Experience Strategy;

2.       Council undertake community consultation for a period of six (6) weeks as per the consultation strategy outlined in the report; and

3.       Following the exhibition period, the Draft Customer Experience Strategy, together with a report on any submissions received and any proposed amendments, be considered at the Council meeting to be held 16 September 2019.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn, Strassberg, Vissel and Zbik (Total 6).

Against the Motion was Nil (Total 0).

 

Procedural Motion

128

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that consideration of Local Government Conference item be deferred to the end of the meeting and considered as the final item.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn, Strassberg, Vissel and Zbik (Total 6).

Against the Motion was Nil (Total 0).

 

Conduct of the September 2020 Local Government Election

129

RESOLVED on the motion of Councillors Brooks-Horn and Strassberg that:-

1.       The report be received and noted;

2.       Council obtain a cost estimate from commercial electoral service providers for the conduct of the 2020 Local Government Election;

3.       Council discuss the conduct of the elections with our NSROC partners with a view to bulk procurement; and

4.       A further report be received at the September 2019 Ordinary Council Meeting.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn, Strassberg, Vissel and Zbik (Total 6).

Against the Motion was Nil (Total 0).

 

Asset Management Framework

130

RESOLVED on the motion of Councillors Bennison and Vissel that:-

1.       Council adopt the Asset Management Framework detailed in AT-1 and it be applied to the 2018/19 financial statements; and

2.       Update the Infrastructure Asset Management Plan having regard to the Framework.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn, Strassberg, Vissel and Zbik (Total 6).

Against the Motion was Nil (Total 0).

 

 

 

Officer Reports for Information

 

Alternative Methods of Delivery for Development Application (DA) Notifications

131

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that the report be received and noted.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn, Strassberg, Vissel and Zbik (Total 6).

Against the Motion was Nil (Total 0).

 

Council Snapshot June 2019

132

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that the report be received and noted.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn, Strassberg, Vissel and Zbik (Total 6).

Against the Motion was Nil (Total 0).

 

Local Government NSW Conference 2019

133

RESOLVED on the motion of Councillors Strassberg and Bennison that Council:-

1.       Submit the suggested Motions outlined in this report for debate at the 2019 Local Government NSW Annual Conference;

2.       Appoint the Mayor, Deputy Mayor,  Councillors Brooks Horn and Zbik as Council’s four (4) voting delegates for motions before the Conference; 

3.       Authorise all available Councillors to attend the Conference and;

4.       Give delegated authority to the Mayor to request the General Manager to submit any further proposed motions after consulting with Councillors prior to the deadline for submitting motions.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn, Strassberg, Vissel and Zbik (Total 6).

Against the Motion was Nil (Total 0).

 

 

CLOSE  

 

The meeting closed at 8.55pm.

 

Confirmed at the Ordinary Council Meeting of Monday 19 August 2019, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

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