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Minutes

Ordinary Council Meeting

17 June 2019, 7:00pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.

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Ordinary Council 17 June 2019

Minutes

 

PRESENT: Councillor P. Palmer (Chair), Councillor S. Bennison, Councillor K. Brent, Councillor D. Brooks-Horn, Councillor D. Strassberg, Councillor F. Vissel and Councillor A. Zbik.

 

ALSO PRESENT: General Manager, Executive Manager – Corporate Services, Executive Manager – Environmental Services, Executive Manager – Open Space & Urban Services, Executive Manager – Human Services, Director – Major Projects, Executive Officer to the General Manager, Manager – Governance and Governance Officer.

 

DECLARATIONS OF INTEREST:

 

Councillor Bennison declared a non-pecuniary conflict of interest that is not significant in relation to “Paving Adjacent to Properties on Rosenthal & Birdwood Lane” as he owns a Unit in Birdwood Avenue.  He advised that he would debate and vote on the item. 

 

APOLOGIES  

Apologies were received on behalf of Councillor D. Hutchens and Councillor K. Morris.

95

RESOLVED on the motion of Councillor Vissel and Councillor Brooks Horn that the apologies be accepted and leave of absence be granted.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, and Zbik (Total 7).

Against the Motion was Nil (Total 0).

 

OPENING OF MEETING WITH PRAYER

The meeting was opened with a prayer by the Reverend Craig Potter of St Aidens Anglican Church Longueville.

 

ACKNOWLEDGEMENT OF COUNTRY

The Mayor gave an acknowledgement of Country.

 

WEBCASTING OF COUNCIL MEETING

The Mayor advised those present that the Meeting was being webcast.

 

SUSPENSION OF STANDING ORDERS

96

RESOLVED on the motion of Councillors Brooks-Horn and Brent that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three (3) minutes.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, and Zbik (Total 7).

Against the Motion was Nil (Total 0).

 


 

PUBLIC FORUM

Jacky Barker of Lane Cove in regards to the Draft Delivery Program, 2019/20 Draft Operational Plan, 2019/20 Draft Budget and 2019/20 Draft Fees and Charges.

Merri Southwood of Greenwich in regards to the use of Glyphosate and the Independent Planning Commission Hearing into the proposed rezoning of St Leonards South.

Maralyn Lawson of Greenwich in regards to the use of Glyphosate.

 

Doug Stuart of Longueville in relation to Proposed Fees for Online Development Application Lodgement and the Sport and Recreation Complex referenced in Council’s Snapshot.

Alice Beauchamp of Lane Cove in regards to the use of Glyphosate.

 

RESUMPTION OF STANDING ORDERS

97

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Standing Orders be resumed.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 7).

Against the Motion was Nil (Total 0).

 

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 20 MAY 2019

98

RESOLVED on the motion of Councillors Strassberg and Zbik that the minutes of the Ordinary Council meeting held on the 20 May 2019 be received.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 7).

Against the Motion was Nil (Total 0).

99

RESOLVED on the motion of Councillors Brooks-Horn and Brent that the minutes of the Ordinary Council meeting held on the 20 May 2019 be confirmed.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 7).

Against the Motion was Nil (Total 0).

 

Mayoral Minutes

 

Queens Birthday 2019 Honours List

100

RESOLVED on the motion of Councillor Palmer that:-

1.    Council acknowledge the outstanding contribution to the community made by these recipients of 2019 Queens Birthday Honours; and

2.    The Mayor write to the recipients on behalf of Council to congratulate them on receiving their award, including a copy of this Mayoral Minute.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 7).

Against the Motion was Nil (Total 0).


 

Accessibility of State Election polling centres

101

RESOLVED on the motion of Councillor Palmer that:-

1.       Council write to the NSW Electoral Commission regarding polling booths and the pre-poll centers in Lane Cove highlighting Council’s concern about accessibility;

2.       Council suggest the NSW Electoral Commission consult with local councils on selection of suitable venues; and

3.       A copy of the letter to the NSW Electoral Commission be sent to the local State member, the Hon. Anthony Roberts MP, seeking his support.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 7).

Against the Motion was Nil (Total 0).

 

 

Matter Arising

2019 LG NSW MOTION – SUITABILITY OF POLLING PLACES

102

RESOLVED on the motion of Councillors Bennison and Palmer that Council consider submitting a motion in relation to the suitability of polling places to the 2019 LG NSW Conference.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 7).

Against the Motion was Nil (Total 0).

 

 

Orders Of The Day

The Mayor welcomed to the meeting members of the 1st Tambourine Bay Venturers.

Councillor Vissel paid tribute to the Stringy Bark Creek Bush Care Group as it celebrates its 25 year anniversary.

Councillor Bennison congratulated Council on its decision in relation to the Medium Density Housing Code LEP Amendment for the removal of multi-occupancy dwellings from the R2 Zone.

The Mayor, Councillor Palmer indicated she will write to the local State Member the Hon. Anthony Roberts MP thanking him for his support of Council.


 

Notices of Motion

 

Notice of Motion - Weed Management and Use of Glyphosate

103

RESOLVED on the motion of Councillors Strassberg and Zbik that a report to be prepared for the August Ordinary Council Meeting outlining:-

1.    Any alternatives that have been considered to replace the use of chemicals containing glyphosate;

2.    A review of Council’s current public notification procedures before chemicals containing glyphosate are used;

3.    Advice to Council on alternative chemicals / practices that can be used to permanently replace the use of chemicals containing glyphosate; and

4.    Feedback from Fairfield City Council, Georges River Council and any other Councils as deemed in relation to how they have phased out and stopped using chemicals that contain Glyphosate.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 7).

Against the Motion was Nil (Total 0).

 

 

Officer Reports for Determination

 

Results of the Consultation for the 2019-21 Draft Delivery Program, 2019/20 Draft Operational Plan, 2019/20 Draft Budget and 2019/20 Draft Fees and Charges 

104

RESOLVED on the motion of Councillors Bennison and Brent that:-

1.    Subject to Council supporting the re-paving of private and public domain along Rosenthal and Birdwood Lanes, the 2019/20 Draft Budget be adjusted to include the paving adjacent to properties on Rosenthal and Birdwood Lanes at an estimated cost of $1,000,000 funded from roadworks Capital Expenditure.

2.    The Draft Delivery Program 2019-21, incorporating the Draft 2019-20 Operational Plan shown attached as AT-1, Draft Budget 2019/20 shown attached as AT-2 (and subject to the above amendments, if required), Draft Fees and Charges 2019/20 shown attached as AT-3 and updated Long Term Financial Plan 2019-29 shown attached as AT-4, be adopted.

3.    Council fix the Ordinary Rates and Charges for 2019/20 as:-

a)    Ordinary Rates

(i)      An Ordinary Residential Rate of 0.119701 cents in the dollar, on the Land Value of all Rateable Land categorised as Residential in accordance with S.516 of the Local Government Act, (with the exception of heritage properties which are rated on their heritage value), with a Minimum Rate of $890, to yield $19,259,798.

(ii)     An Ordinary Business Rate of 0.652309 cents in the dollar, on the Land Value of all Rateable Land categorised as Business in accordance with S.516 of the Local Government Act, with a Minimum Rate of $910 to yield $5,562,584.

 

 

(iii)     Council being of the opinion that works related to the construction and maintenance of car parking facilities will be of benefit to the Lane Cove Village Commercial Area, (as defined by the meet’s and bounds description advertised in the North Shore Times on 13 June, 1979), that a Parking Special Rate, of 0.205045 cents in the dollar be made for 2019/20 on the Land Value of all rateable land within that part, in accordance with S.538 of the Local Government Act 1993, with a Minimum Rate of $2.00, to yield $168,981.

b)    Domestic Waste Management Charges

(i)    In accordance with S.496 of the Local Government Act 1993, that an annual charge of $445.00 per annum be made for the year 2019/20 for domestic waste management services rendered to all properties categorised residential or non-rateable residential, for each once weekly 80 litre MGB (or equivalent) service;

(ii)   In accordance with S.496 of the Local Government Act 1993, that an annual charge of $120.00 per annum be made for the year 2019/20, for Domestic Waste Management Services for all properties categorised residential vacant land;

(iii)  In accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $6.50 per service be made for the year 2019/20, for each additional weekly 80 litre domestic waste management service rendered to owner occupied single occupancy residential dwellings (excluding green waste and recycling service);

(iv)  In accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $8.60 per service be made for the year 2019/20, for each extra weekly 80 litre (or equivalent) domestic waste management service rendered to residential properties other than single occupancy residential properties;

(v)   In accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $8.60 per service be made for the year 2019/20, for each once weekly 80 litre (or equivalent) domestic waste management service rendered to non-rateable properties;

(vi)  In accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $8.60 per service be made for the year 2019/20, for each once weekly 80 litre (or equivalent) domestic waste management service rendered to residential units above business category premises.

(vii) In accordance with S.502 of the Local Government Act 1993 that a pay-for-use-charge of $5.00 per fortnightly service be made for the year 2019/20 for each extra recycling service to single residential dwellings.

c)    Stormwater Management Service Charge

In accordance with clauses 125A and 125AA of the Local Government (General) Regulation 2005 and Section 496A of the Local Government Act 1993, annual charges for the year 2019/20 for Stormwater Management Services be made and levied as follows:

-      All parcels of vacant land                                - Nil $ charge

-      All Residential Strata Units                             - $12.50 per unit

-      All Residential Non Strata Properties              - $25.00 per property

-      All Business Strata Units and Properties        - $25.00 per unit or property

d)    Interest on Overdue Rates and Charges

       In accordance with the provisions of S.566(3) of the Local Government Act 1993, Council hereby resolves that the interest rate to apply for the period 1 July 2019 to 30 June 2020 to all outstanding rates and charges be calculated at the maximum interest rate currently 7.5% as specified by the Minister for Local Government.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 7).

Against the Motion was Nil (Total 0).

 

 

Procedural Motion

105

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Fees for Online DA Lodgement be brought forward and dealt with as the next item.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 7).

Against the Motion was Nil (Total 0).

 

 

Fees for Online DA Lodgement

106

RESOLVED on the motion of Councillors Vissel and Brooks-Horn that the fees and charges for electronic file management as detailed in the report, be placed on public exhibition for a period of 28 days and subject to no objections being received, they be adopted for inclusion in the 2019/2020 Fees and Charges Schedule.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 7).

Against the Motion was Nil (Total 0).

 

 

Single-Use Plastic Bag Reduction Program

107

RESOLVED on the motion of Councillors Vissel and Brent that:-

1.    The report be received and noted; and

2.    A report outlining the results of the single use plastic bag reduction program be presented to Council for the November 2019 Ordinary Council meeting.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 7).

Against the Motion was Nil (Total 0).

 


 

 

Shared Service Arrangements - Hunters Hill Council

108

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that:-

1.    The report be received and noted; and

2.    Council endorse the General Manager entering into Shared Service Agreements with Hunters Hill Council based on the following key principles:-

·    Each service shall be assessed on its merits as to its suitability to achieve mutual benefit;

·    To ensure consistency, Hunters Hill will be Council’s first choice shared service partner;

·    There shall be no cross- subsidisation (where one Council pays a higher amount so that the price paid by the other Council can be reduced);

·    Service delivery, where possible, shall be individually branded or co-branded; and

·    There will be no staff redundancies.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 7).

Against the Motion was Nil (Total 0).

 

 

Draft Community Land Plan of Management

109

RESOLVED on the motion of Councillors Bennison and Strassberg that:

1.    Council endorse the proposed categories of the Crown Land and proposed categorisation of parcels identified in AT-1;

2.    Council adopt the Draft Community Land Plan of Management at AT-2 and dated May 2019 for the purpose of public exhibition;

3.    The Draft Community Land Plan of Management and proposed categorisation of Crown Land parcels be placed on public exhibition for six (6) weeks and consultation takes place in accordance with the consultation strategy outlined in the report;

4.    A further report be submitted to Council following the exhibition period, to consider the final Draft Community Land Plan of Management and categories for the Crown Land for adoption;

5.    Land identified as Crown Land under Council control, not previously included in Council’s Community Land Asset Register, be included for the 2018/19 financial statements; and

6.    An average Valuer General valuation (2016) be used for the square meterage of the new additional parcels.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 7).

Against the Motion was Nil (Total 0).

 


 

 


May 2019 Traffic Committee Meeting

110

RESOLVED on the motion of Councillors Palmer and Vissel that Council adopts the recommendations of the Lane Cove Traffic Committee Meeting held on Tuesday, 21 May 2019 with the exception of item Y2 – Gore Hill Precinct, which shall be subject to further consultation and a further report be submitted to Council.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 7).

Against the Motion was Nil (Total 0).

 

 

Paving Adjacent to Properties on Rosenthal & Birdwood Lane

111

RESOLVED on the motion of Councillors Brooks-Horn and Vissel that:-

1.    Council proceed with the re-paving of the private and public domain along Rosenthal and Birdwood Lanes as proposed at Council’s cost; and

2.    As required by s67 of the Local Government Act, a report be submitted to the first meeting of Council after the work is carried out specifying the:-

·     Person for whom the work was carried out;

·     Nature of the work;

·     Type and quantity of materials used;

·     Charge made for those materials;

·     Total of the number of hours taken by each person who carried out the work;

·     Total amount charged for carrying out the work (including the charge made for materials); and

·     Reason for carrying out the work

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 7).

Against the Motion was Nil (Total 0).

 

 


Information and Privacy Commission (IPC) Revised Guideline 1 - Disclosures by Councillors and Designated Persons Return

112

RESOLVED on the motion of Councillors Bennison and Brent that:-

1.    The report be received and noted;

2.    Council endorse the joint submission attached to the report at AT-3; and

3.    A copy be sent to Local Government NSW and to the local State Member, the Hon. Anthony Roberts MP seeking their endorsement.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 7).

Against the Motion was Nil (Total 0).

 


 

 

Greenwich Library Opening Hours

113

RESOLVED on the motion of Councillors Vissel and Brent that the Greenwich Library operating hours be as outlined in Option 3.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 7).

Against the Motion was Nil (Total 0).

 

 

 Officer Reports for Information

 

Council Snapshot May 2019

114

RESOLVED on the motion of Councillors Vissel and Bennison that the report be received and noted.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 7).

Against the Motion was Nil (Total 0).

 

CLOSE

 

The meeting closed at 7.55pm

 

Confirmed at the Ordinary Council Meeting of Monday, 22 July 2019, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

********* END OF MINUTES *********