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Agenda

Ordinary Council Meeting

15 April 2019

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 

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Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, 48 Longueville Road Lane Cove on Monday 15 April 2019 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.

 

Craig - GMYours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Pam Palmer. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Executive Manager – Corporate Services on 99113550.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 15 April 2019

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 18 MARCH 2019

 

Orders Of The Day

 

Notices of Motion

 

2.      Notice of Motion - Meet with the new Planning Minister

 

3.      Notice of Motion - North Sydney Community Recycling Centre

 

4.      Notice of Motion - Political Donations Cap

 

Officer Reports for Determination

 

5.      Tender for the Design and Construction of New 50 metre Outdoor Pool at the Lane Cove Aquatic Leisure Centre

 

6.      Voluntary Planning Agreement  - 16 Pinaroo Place, Lane Cove 

 

7.      Draft Budget, Fees and Charges and Delivery Program and Operational Plan

 

8.      Greenwich Public Public School - Synthetic Field

 

9.      March 2019 Traffic Committee Meeting

 

10.    125 Year Anniversary Lane Cove Council 2020

 

11.    Sustainability Small Grant Applications - Round 17

 

Officer Reports for Information

 

12.    Council Facebook Page Progress Report

 

13.    Council Snapshot  

 

                    


 

Ordinary Council Meeting 15 April 2019

Notice of Motion - Meet with the new Planning Minister

 

 

Subject:          Notice of Motion - Meet with the new Planning Minister     

Record No:    SU7322 - 19402/19

Division:         Lane Cove Council

Author(s):       Councillor Scott Bennison 

 

 

Executive Summary

                                                              

As a result of the NSW State election held on 23 March 2019, the Hon. Rob Stokes MP is now the new Minister for Planning and Public Spaces.

 

It would be advantageous for Council to meet with the new Minister of Planning and Public Spaces to discuss current and future issues impacting the residents of Lane Cove LGA and to also discuss any other matters that the General Manager identifies.

 

 

 

 

RECOMMENDATION

 

That the General Manager request a meeting with the Minister of Planning to meet with the Mayor, Deputy Mayor and the General Manger to discuss current and future issues impacting the residents of Lane Cove LGA and to also discuss any other matters that the General Manager identifies. 

 

 

 

 

 

 

Councillor Scott Bennison

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 15 April 2019

Notice of Motion - North Sydney Community Recycling Centre

 

 

Subject:          Notice of Motion - Northern Sydney Community Recycling Centre    

Record No:    SU823 - 19411/19

Division:         Lane Cove Council

Author(s):       Councillor Scott Bennison 

 

 

Executive Summary

 

The Northern Sydney Community Recycling Centre operating hours do not include public holidays. Long weekends provide an opportunity for many residents to clean up and require the use of a recycle facility.  As a result of the Centre being closed on public holidays, waste that may been recyclable is transferred to the general waste stream and is not recycled.

 

This motion calls for Council to ask other member Councils of the Northern Sydney Community Recycling Centre to consider opening on public holidays to allow residents to access the recycling facility over long weekends.

 

 

 

RECOMMENDATION

 

That Council makes representations to NSROC to consider opening the Northern Sydney Community Recycling Centre on public holidays that are included in long weekends.

 

 

 

 

 

 

Councillor Scott Bennison

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 15 April 2019

Notice of Motion - Political Donations Cap

 

 

Subject:          Notice of Motion - Political Donations Cap    

Record No:    SU7322 - 19419/19

Division:         Lane Cove Council

Author(s):       Councillor Scott Bennison 

 

 

Executive Summary

                                                              

Without consultation the State Government recently capped the amount of donations that a Local Government candidate can receive for an election at $5,000.

 

This amount should be reviewed having regard to the increased costs associated with running an election campaign and for those councils that have been amalgamated, having a larger Ward to campaign.

 

 

 

 

RECOMMENDATION

 

That Council submit the following motion to Local Government NSW to be considered at the next Local Government Conference.

 

“That Local Government NSW lobby the NSW State Government to have the political donations CAP increased for Local Government Councillors”.

 

 

 

 

 

 

 

Councillor Scott Bennison

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

   


 

Ordinary Council Meeting 15 April 2019

Tender for the Design and Construction of New 50 metre Outdoor Pool at the Lane Cove Aquatic Leisure Centre

 

 

Subject:          Tender for the Design and Construction of New 50 metre Outdoor Pool at the Lane Cove Aquatic Leisure Centre    

Record No:    SU7366 - 17556/19

Division:         Human Services Division

Author(s):       Jane Gornall 

 

 

Executive Summary

 

Council called for tenders in accordance with Council’s Tender and Quotation Procedure for the Design and Construction of a new 50 metre Outdoor Pool at the Lane Cove Aquatic Leisure Centre.  This report provides details on the tender process conducted and recommends that the tender from Crystal Pools Pty Ltd be accepted.

 

Discussion

 

A tender specification was prepared detailing the schedule of work, hours of work, safety requirements and reporting requirements.  The specification outlined that the tender submissions would be assessed based on the following weighted criteria:-

 

·      Experience – 25%

Demonstrated experience in either designing and constructing, or constructing

only, multi-use aquatic centres, in particular for local authorities. Demonstrated financial strength and the point of difference of the tenderers company

 

·      Project Understanding – 15%

Provision of a high level overview of the project understanding and the proposed

delivery methodology.

 

·      Project Personnel – 15%

Demonstrated ability to provide appropriately qualified, experienced personnel and have the capacity and resources to support the proposed programme.

 

·      Design & Construct Contracts – 20%

Demonstrated project experience with Design & Construct contracts including citing projects where the tenderer has managed design teams through to the successful completion of projects

 

·      Price – 25%

Based on the Tender Price and schedule of rates provided in the mandatory schedules.  And on Demonstrated financial strength and the point of difference of the tenderers company

 

·      Sustainability and Environment & Workplace Health & Safety

 

Tenderers had to complete Council’s Sustainability and Environment Assessments which includes the manner in which environmental issues are to be appropriately addressed, including commitment to due diligence and the principles of ecologically sustainable development (ESD) in regard to environmental legislation and documentation outlining past performance in regard to environment protection and enhancement initiatives. The tenderer was required to provide details of an environmental policy and answer yes to all applicable questions in the Environmental Survey included in the tender specification. 

Tenderers had to provide evidence of their commitment to and compliance with the Work Health and Safety legislation.  The tenderer had to demonstrate that they have implemented appropriate Work, Health and Safety policies and procedures including a Work Health and Safety Management Plan and relevant Safe Work Method Statements, that they hold adequate insurance coverage and have implemented accredited quality assurance programs.

Council advertised the tender in the Sydney Morning Herald on March 12, 14 and 16, 2019 and the North Shore Times on Thursday March 14, 2019.  Tenders closed at 2.00pm Tuesday April 2, 2019. 

 

The tender evaluation panel consisted of Council’s Manager – Facilities, Councils’ Manager -Commercial Operations and the Executive Manager - Human Services.

Each tender was assessed based on the above weighted criteria and ranked accordingly:-

 

 

Company

Price

Experience

Project Understanding

Project personnel

Design and construct

Rank

25%

25%

15%

15%

20%

Crystal Pools Pty Ltd

Equal preferred

Preferred

Preferred

Preferred

Preferred

1

Swimplex Aquatics

Equal preferred

 

 

 

 

2

 

Funding

Council had included funding in the 2018/2019 budget for commencing planning for the new Pool and grandstand. The failure of the pool in December 2018 has meant that the planning and funding for the Pool replacement has needed to be brought forward.

Funding has now been provided to start the project this financial year.

Council has also been fortunate to have received a grant of $2,000,000 from the Federal Government. The Member for North Sydney, Trent Zimmerman announced the grant in March, 2019. He had expressed concern that the Pool had had to be decommissioned and that the community would be without a Pool which had always been a community asset.  The input of funding will ensure that both the Pool and the Grandstand construction can now be run concurrently.

It is estimated that the Pool and Grandstand will be completed in time for the summer swimming season 2020.

Conclusion

A confidential memorandum has been circulated separately to Councillors detailing the prices submitted by each tenderer, how each of the weighted criteria was assessed and details of the reference checks undertaken of the recommended tenderer.

Having recorded the highest score across all the weighted criteria and positive reference checks were received about the quality and reliability of their work, the Tender Panel recommends: -

1.   The tender for the provision of design and construction of new 50 metre outdoor pool at the Lane Cove Aquatic Leisure Centre be awarded to Crystal Pools Pty. Ltd for an amount of $3,862,970 (ex gst) plus any selected options; and

2.   The General Manager be authorised to enter into contract with them

 

 

 

RECOMMENDATION

 

That Council consider the recommendation from the Tender Panel for the provision of design and construction of new 50 metre outdoor pool at the Lane Cove Aquatic Leisure Centre.

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 15 April 2019

Voluntary Planning Agreement  - 16 Pinaroo Place, Lane Cove 

 

 

Subject:          Voluntary Planning Agreement  - 16 Pinaroo Place, Lane Cove      

Record No:    SU6268 - 12694/19

Division:         General Managers Unit

Author(s):       Jessica Quilty; Craig Wrightson 

 

 

Executive Summary

 

This report outlines a proposed Voluntary planning Agreement (VPA) with the developer, NSW Land and Housing Corporation (LAHC), for a proposed development at 30 Pinaroo Place, 20 and 22 Mindarie Street Lane Cove. The VPA proposes the transfer of land being 16 Pinaroo Place, Lane Cove to Council for the purposes of a public park in return for the provision of a variation to the LEP height controls to achieve the FSR permissible under the LEP on the site. The report recommends that the proposed VPA be endorsed and placed on public exhibition for 28 days when the Development Application is advertised.

 

Background

 

In response to the increased residential density in the Mowbray Road Precinct, the JBA Mowbray Precinct Master Planning Study in December 2011 reviewed the 2010 Comprehensive LEP R4 zones with the aim of resolving height controls and identifying the open space needs in the Precinct to meet the anticipated population increase. The precinct did not contain any public Open Space of sufficient size to be upgraded to the standard of a neighbourhood park for recreation that would be able to cater for the increased residential population that was to come.

 

The JBA Study recommended that Council and Housing NSW undertake a land swap with respect to Council’s existing open space at 1 Girraween Avenue (1,332m2) and LAHC residential land at 10-20 Pinaroo Place (4,055m2).

 

The proposed outcome would enable a larger, more useable open space recreation area by integrating the Pinaroo Place properties with the existing open space at the corner of Kullah Parade and Mindarie Street. In return, No. 1 Girraween Avenue would be developed for residential purposes (R4) by Housing NSW. 

 

Subsequent to this, a property at 552 Mowbray Road (697m2) was acquired by Council under a separate Voluntary Planning Agreement (VPA). This site is in proximity to 1 Girraween Avenue and is to be developed as a pocket park to partially offset the loss of the Girraween Avenue site in the immediate area.

 

Council subsequently processed and ultimately adopted Planning Proposal No.27 – Open Space Rezonings, which:-

1.    Rezoned the public park on Girraween Avenue, Lane Cove North, from RE1 Public Recreation to R4 High Density with a height limit of 17.5m and FSR of 1.6:1;

2.    Reclassified the public park at 1 Girraween Avenue, Lane Cove North from Community Land to Operational Land;

3.    Rezoned 552 Mowbray Road from R4 High Density to RE1 Public Recreation; and

4.    Removed the identification of 10 - 20 Pinaroo Place on Council’s Land Reservation Acquisition Map as “Reserved for Acquisition”.

Council is currently awaiting Gazettal of the above LEP amendments.

 

Figure 1 – Land parcels within the Mowbray Precinct affected by Planning Proposal No.27 (Source: Six Maps)

 

To facilitate the various land exchanges, Council entered in an agreement with Land and Housing Corporation. The agreement provided for land to transfer based on a valuation methodology. It provides that Council receives 5 lots in Pinaroo Place in exchange for the 1 Girraween lot as an equal value trnsaction. It also provides that Council would receive a 6th lot, 16 Pinaroo Place, in exchange for a VPA in relation to a proposed development at 30 Pinaroo Place, 20 and 22 Mindarie Street Lane Cove, which is the subject of this report

 

Discussion

 

The objective of the Voluntary Planning Agreement system is to extend the means by which planning authorities such as Council may obtain development contributions to provide public amenities, services and other public purposes

 

Subdivision 2, Division 7.1 of Part 7 of the Environmental Planning and Assessment Act 1979 sets out the system of planning agreements in NSW. Section 7.4 provides that:

“A planning agreement is a voluntary agreement or other arrangement under this Division between a planning authority (or 2 or more planning authorities) and a person (the developer):

(a)  who has sought a change to an environmental planning instrument, or

(b)  who has made, or proposes to make, a development application or application for a complying development certificate, or

(c)  who has entered into an agreement with, or is otherwise associated with, a person to whom paragraph (a) or (b) applies,

under which the developer is required to dedicate land free of cost, pay a monetary contribution, or provide any other material public benefit, or any combination of them, to be used for or applied towards a public purpose”

A public purpose is defined by Section 7.4 of the EP&A Act 1979 to include:

“(a)  the provision of (or the recoupment of the cost of providing) public amenities or public services,

(b)  the provision of (or the recoupment of the cost of providing) affordable housing,

(c)  the provision of (or the recoupment of the cost of providing) transport or other infrastructure relating to land,

(d)  the funding of recurrent expenditure relating to the provision of public amenities or public services, affordable housing or transport or other infrastructure,

(e)  the monitoring of the planning impacts of development,

(f)  the conservation or enhancement of the natural environment”

In keeping with the definition of public purpose, Council has identified the provision of a large public park in the Mowbray Road Precinct will vastly improve the amenity of the area.

 

NSW Land and Housing Corporation is the owner of the Land located at 16 Pinaroo Place, Lane Cove. LAHC intends to lodge with Council a Development Application seeking approval to carry out the Development on the Land, located at 30 Pinaroo Place, 20 and 22 Mindarie Street Lane Cove. LAHC are seeking a height variation to Council’s LEP controls in order to achieve the FSR permissible for the site under Council’s LEP control for the site, being 1.8:1.  The site is sloping North to South, and minor breaches in height are contemplated due to the topography.

 

In return for the relaxation of the height control. NSW Land and Housing Corporation will transfer Lot 16 (16 Pinaroo Place) to the Council free of cost.

 

Community Consultation

 

Statement of Intent

 

The consultation is designed to permit public submissions on the proposed VPA for the transfer of land being 16 Pinaroo Place, Lane Cove to Council for the purposes of a public park. Any comments received will be reviewed and evaluated as part of any determination as to whether or not to accept monetary contributions proposed in the VPA. The land would be incorporated into Mindarie Park.

 

Method

 

Level of Participation

Inform

Inform

Consult

Form of Participation

Open

Targeted

Open

Target Audience

Lane Cove Community and community groups

Properties in the vicinity.

Local community associations.

Lane Cove Community

Proposed Medium

Advertisement and

eNewsletter.

 

Notification Letters

Public Exhibition,

Website Exhibition and Online Survey

Indicative Timing

In conjunction with the Development Application Notification

 

Conclusion

 

The proposed VPA requiring the transfer of land (16 Pinaroo Place, Lane Cove) to Council for the purposes of a public park in return for the provision of a variation to the LEP height controls to achieve the FSR on the site provides an opportunity for significant benefit to the community through additional open space in the Mowbray Road Precinct.

 

 

 

RECOMMENDATION

 

That:-

 

1.   Council receive and note the report;

 

2.   Council give notice of its intention to enter into a Voluntary Planning Agreement as outlined in the report with the owner of the subject site in accordance with the consultation strategy outlined in the report; and

 

3.   Following the community consultation, a further report be submitted to Council for determination.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 15 April 2019

Draft Budget, Fees and Charges and Delivery Program and Operational Plan

 

 

Subject:          Draft Budget, Fees and Charges and Delivery Program and Operational Plan    

Record No:    SU6612 - 17858/19

Division:         Corporate Services Division

Author(s):       Craig Dalli 

 

 

Executive Summary

 

The 2019/2020 Budget has been formulated in the context of continuing to maintain service delivery levels for existing and new residents and continuing with the redevelopment of Rosenthal Car Park within an ongoing tight economic environment.  This combined with ongoing cost increases in utilities, the pressure local government generally is under from a variety of sources, has once again made the development of this budget difficult. The State Government has announced a Rate Cap of 2.7%, which is the total increase in revenue Council can receive from  Property Rates.

This report will outline the Draft 2019/2020 Budget, Fees and Charges and Delivery Program incorporating the Operational Plan and will recommend the documents be placed on public exhibition for a period of 6 weeks and reported back to Council in June with any submissions received, for determination.

 

 

Draft Budget for 2019/2020

 

Budget Summary

 

The 2019/2020 Draft Budget as shown attached as (AT-1) was prepared using Council's normal format and arranged in program areas that reflect Council’s activities. The document contains explanatory notes that describe the activities covered by each of the programs.

 

The 2019/2020 Budget has been formulated based on applying the principle of seeking a balanced budget in cash terms without reliance on debt. Despite the significant program of works and services, on an Accrual Accounting basis, Council’s budget shows a small surplus of which is required to cover non cash revenues; the revaluation of Market Square, Profit on Sale of Assets and estimated increase in Joint Ventures such as Civic Risk Mutual, that are excluded in the Operating Surplus Ratio.

 

To achieve this, the 2019/2020 Draft Budget was formulated based on materials and contracts being increased in line with inflation. Any changes beyond this were made in an environment of contestability which required individual Divisional Managers to critically evaluate and justify program expenditures, matching each against their respective funding source thus leading to the containment of costs.   The draft budget as presented will continue to facilitate the achievement of Council’s objectives in the coming 12 months.

 

Fit for the Future Ratios

 

It is important in preparing the 2019/2020 budget that financial sustainability ratios remain in a strong position and meet industry benchmarks.  The following comments are made in relation to the published Fit for the Future industry ratios:-

·    The balanced budget (small surplus) continues to ensure that the Operating Performance Ratio will remain above breakeven into the future;

·    Council’s own source revenue remains in a strong position, however is affected by the level of Section 7.11 (formerly S94) contributions that are expected to be received as Capital Contributions;

·    The Building and Infrastructure Asset Renewal Ratio also remains in a strong position and will continue to do so while Council undertakes high levels of capital expenditure on building projects;

·    The Infrastructure Backlog Ratio and Asset Maintenance Ratios, while unaudited, are both exceeding industry standards; and

·    Council remains debt free and is experiencing decreasing trends in the Real Operating Expenditure per capita.

 

Criteria

Benchmarks

Ratio

Comply

Sustainability

Operating Performance Ratio (greater or equal to break-even average over 3 years)

5.66%

Yes

Own Source Revenue Ratio (greater than 60% average over 3 years)

72.00%

Yes

Building and Infrastructure Asset Renewal Ratio (greater than 100% average over 3 years)

342.22%

Yes

Effective Infrastructure Management

Infrastructure Backlog Ratio (less than 2%)  

0.80%

Yes

Asset Maintenance Ratio (greater than 100% average over 3 years)

159.82%

Yes

Debt Service Ratio (greater than 0 and less than or equal to 20% average over 3 years)

0%

Yes

Efficiency

Real Operating Expenditure per capita (decreasing over time)

0.89%

Yes

 

Budget Highlights

 

As noted in the Introduction and Budget Summary, Council is continuing with a period of significant investment in infrastructure, providing long term cultural, social and economic benefits to the Lane Cove Community and visitors to the area. Projects include:-

·    Rosenthal Car Park Redevelopment - $31,000,000 has been provided for the continuation of redevelopment of Rosenthal Project.

·    Mowbray Precinct – Mindarie Park Stage 2  - $2,700,000 has been provided for the development of new open space.

·    Aquatic Centre Grandstand and Outdoor Pool – $6,625,000 to commence the replacement of the Grandstand and Olympic Pool,

·    Traffic Signals - $3,000,000 has been allocated for the construction of Traffic signals at the corner of Tambourine Bay and Burns Bay Road, Mowbray Road and Centennial Ave and Longueville and River Roads.

·    Provision of Open Space - $200,000 provided for design and development of public open space at 69 Longueville Road.

·    Amenities Building Upgrades - $150,000 is provided to upgrade the amenities in Blackman Park at the Western end.

·    Playground Upgrades - $153,750 is provided for priority playground equipment upgrades

·    Drainage Blackman Park - $100,000 has been provided to complete drainage upgrades to Field 3 and 4 at Blackman Park.

 

Corporate Services

 

Administration 1.1

 

Council will need to continue to contribute an additional $183,100 for staff who are in the Defined Benefits super fund in 2019/20. Superannuation estimates in individual accounts will vary throughout the budget depending on the number of staff in the scheme.

 

Council’s Internal Audit program, which is a shared resource with other Northern Sydney Councils, the program is now at full capacity with 2.6 auditors. External audit services are now provided by the Auditor General and sub contracted to Grant Thornton (replacing PriceWaterhouseCoopers) from the 2018/19 Financial Year.

 

The NSROC contribution has increased by an incremental amount to $43,050. NSROC continues to play a vital regional advocacy role. Current NSROC projects include the regional waste strategy; regional ageing strategy; renewal energy project; and ongoing investigation of resource sharing opportunities such as shared learning and implementation of the NSROC sportsground strategy.

 

 

Organisation Development - Administration (Program 3.1)

 

Workers Compensation premiums are claims driven and are spread throughout divisional budgets.

 

Provision is made for training associated with the progression of staff through Council’s salary system and mandatory training for WHS purposes.

 

Council provides staff with ad-hoc access to an Employee Assistance Program, charges are in line with utilisation.

 

This program also provides for uniforms, community consultation initiatives and the annual community satisfaction survey.

 

Environmental Services

 

Overall the Environmental Services Division is seeking to continue existing program initiatives for the 2019/20 budget year.

 

Strategic Planning (Programme 2.1)

 

The ongoing series of LEP and DCP amendments will continue, and a number of ad hoc special projects arise each year. Funding has been provided to develop DCP controls for the Lane Cove Village laneways to improve accessibility, streetscape and connectivity.  Funding is also provided for developing Community Participation Plans to engage the community in the consideration of planning and development proposals as well as preparation of a Local Housing Strategy to support the local strategic planning statement.

 

Development Control (Programme 6.2)

 

There has been a decline in major development applications an therefore fee income has been reduced accordingly. With ongoing legal matters expected to reduce in the near term, the legal budget is expected to continue to reduce as the Local Planning Panel (LPP) determines contentious applications.

 

Environmental Health (Programme 6.3.1)

 

Council continues to undertake water quality monitoring and inspections for food shops, cooling towers, skin penetration and beautician services to ensure public health standards are maintained.

 

Regulatory Services (Programme 6.4)

 

Council will continue to focus on minimising graffiti, waste dumping and vandalism. Additionally, surveillance of major construction sites and adherence to conditions of consent will be a priority.

 

Household Garbage Collection (Programme 9.2)

 

Council will continue to implement its waste strategy and educational programs, which seek to increase diversion rates above 60%. Council has secured access to recycling markets post the China Sword crisis for the next two years. The partnership with NSROC to develop a Regional Waste Disposal Strategy has seen  stabilisation of the Waste Disposal cost.  Council in conjunction with surrounding councils will continue to operate a permanent dedicated ‘problem waste’ (paint, e-waste etc) collection centre in Artarmon.

 

Human Services

 

Work has commenced on the building of a new 50 metre Outdoor Pool and Grandstand. The new Grandstand will include new changerooms, toilets and the Synergy Youth Centre.  It is intended that the new facilities will be ready for the 2020 Swim season.

 

Work is continuing on the planning for the rebuilding of Tantallon Grandstand – with the design to be finalised ready for when funds are available for the project.

 

Kindy Cove Child Care Centre   (Program 4.3.2)

 

Kindy Cove Child Care Centre is run as a business unit of Council.  The budget is developed in close cooperation with the Management Advisory Committee.  The fees have been increased by an amount of $7.00 per day for all age groups from July 1, 2019.

 

Community Services   (Programs 4.3.1, 4.3.3, 4.3.4, 4.3.5, and 5.5)

 

These programs include provision for services to youth, the aged and people with a disability, and community groups generally.

 

The Youth Services Program continues to provide high quality services to our residents including initiatives such as the school holiday program and continuing the Primary School Open days.  Funding has also been included for running the Youth Centre while it is relocated to 47 Burns Bay Road while the new Grandstand is being built.

 

Shorefest, which is a regional youth music festival, will continue in 2019/20 and funds have been included in the budget to cover this event.

 

Funds have been included in the budget to continue to fund a diverse range of seniors programs such as Seniors Month; Seniors Concerts, regular seminars, HEART programme (Healthy Eating and Recreation Time for Seniors); the Boomers program; cooking for men and falls prevention programs. Council continues to support the Different Degrees Theatre Ensemble.

 

Funds have been included to continue to implement the recommendations of the Age-Friendly and Reconciliation Action Plans.

 

Preschools and Kindergartens – (Program 4.3.6)

 

Provisions have been made for the estimated income and expenditure for the design and fit out of the new Child Care Centre at 2 Waterview Drive, Lane Cove. The new centre is scheduled to open in early 2020.

 

Communications and Cultural Events

 

Funding has been allocated to a range of cultural activities outlined in the current Cultural Plan.  Funds have again been allocated for signature events, such as the Lane Cove Festival, Festival by the River and Coffee Carnevale that appeal to the broadest cross section of our community.  Additionally provision has been made for the celebration of the 125 anniversary of Lane Cove Municipality.

 

Funds have been allocated for Social/Media Planning to further establish the Facebook page and also to introduce new e-newsletter software.

 

Additional funds have been allocated to Gallery Lane Cove.  The increase aims to more accurately reflect the actual costs for Gallery Lane Cove & Creative Studios Inc. to run the Gallery on Council’s behalf.

 

Council’s Love Where You Live Program will continue to be rolled out across Lane Cove in the next twelve months. Emphasis has continued to be given to providing Plaza events to ensure that the community continues to use the Plaza and to encourage our residents and visitors to shop locally.

 

Library and Information Services (Program 5.1)

 

The Library continues to provide a wide range of programs targeting all sectors of the Lane Cove community.

 

Funds have been provided to run the annual Literary Awards.

 

Some funding has been included to allow the Library to replace heavily used furniture.

 

 

Facilities (Programs 4, 5 & 9)

 

The 2019/20 budget has provision for the building of a new 50 metre outdoor Pool and Grandstand.  The funds will include the fitting out of the changerooms that will be part of the Grandstand and also Synergy Youth Centre.

 

Open Space and Urban Services

 

Open Space   (Programs 5.7.1 – 5.7.6)

 

During 2019/2020 a number of maintenance and capital improvements are planned for Council’s Open Space areas including parks, sporting grounds and water recreation.

 

Significant funds have been provided to complete Stage 2 of Mindarie Park in the Mowbray Precinct, involving properties in Pinaroo Place. Funds have also been provided to further upgrade the landscaping and walking tracks around Lane Cove.

 

With the completion of the turf upgrade and dog park at Blackman Park, additional funding has been allocated to upgrade the lower amenities facility and some associated works.

 

A total of $500,000 have been provided as matching funding for the reconstruction of the grandstand and amenities at Tantallon Oval as part of the Community Building Partnerships program in conjunction with the Lane Cove Tigers, Lane Cove Junior Rugby Union and Lane Cove Cricket.  The allocation of these funds is subject to Council approval and further successful Grant funding being secured.

 

Following audits of play equipment, benches and picnic tables, funding has been dedicated to arrange for the replacement and/or of the highest priority items identified.

 

Within the Bushland budget, funds have been allocated for the Volunteer Bushcare program as well as for the regular Bushland Management Program. The Bushland Program also has a number of continuing works that are funded by Grant allocations.

 

Engineering and Support Services (Program 8.1)

 

Funds in the amount of $1,000,000 have been provided as matching funding with the NSW Government for Stage 1 of the upgrade of the Longueville Road/ Northwood Road/ River Road West traffic signals. Works are also planned for detailed design and construction work for the Burns Bay Road/ Coxs Lane/ Tambourine Bay Road signalisation.

 

Roads (Program 8.2)

 

The Roads program funding is in line with Council’s Asset Management System Works Program.

 

The Federal Roads to Recovery Program has been extended by the Federal Government and will also be utilised for improvements to the condition of sub-standard roads identified in Council’s Asset Management System.

 

Council has received some RMS funding for the Regional Roads Rehabilitation Program.

 

Ancillary Works (Program 8.3)

 

Income from reinstatements/restorations has been maintained to reflect an expected continuance of a similar amount of work by Council works staff. 

 

Funding for the accelerated LED Street Lighting Upgrade Program has been based on the latest Ausgrid fee structure. Energy costs will gradually decrease once the lighting upgrade work is fully completed.

 

Council’s bicycle funding will allow continued implementation of Council’s Bicycle Plan. Council has also applied for Active Transport Grants.

 

Funds have been allocated for bushland regeneration in the vicinity of River Road near Standish Street.

 

Planning and design work for Council’s St Leonards Bus Rail Interchange and Plaza will be increased, subject to support from Transport for NSW. Further work will be undertaken on the Seniors Living proposal at 266 Longueville Road.

 

Footpaths (Program 8.4)

 

Funding has been maintained to continue our footpath maintenance program. Provision has been made for continuing upgrade works including the provision of pram ramps at numerous key locations. Asset renewal in the footpaths program also matches Council’s commitment to increase asset renewal rates to at least the equivalent of depreciation.

 

Bus Shelters (Program 8.6)

 

Works for the new bus shelter contract with Ooh Media will commence and Council will see new bus shelters being progressively rolled out over this financial year.

 

Street Sweeping (Program 9.3)

 

Funding has been maintained for hand and mechanical sweeping to maintain Council’s current level of service

 

Other Garbage Expenses (Program 9.4)

 

The contract for servicing of litter bins has been included with the contract for domestic waste collection.  The allocation makes allowance for increased tipping fees.

 

Urban Stormwater (Program 9.5)

 

Funding for maintenance of stormwater has been maintained at existing levels to allow work to be undertaken and maintain Council’s system at an acceptable level of service.  The program of pit upgrading is reducing the frequency of blockages and this program will continue into the future as required.

 

Other Community Facilities (Program 9.7)

 

Provision has been made for increased maintenance to appropriately maintain Little Street Car Park and Lane Cove Plaza.

 

Sustainability Levy

 

This year Council continues to fast track Sustainability initiatives utilising the 6% Sustainability Levy. Projects for 2019/20 include:

 

·    Environmental education

·    Bush Kids

·    The Backyard Habitat Program

·    Walk Around The World

·    Public Art Initiatives

·    Love Where You Live Lane Cove

·    Sustainable Building Advisory Program

Budget Revenues

 

Rates Levy

 

The Minister for Local Government has announced the general rate peg increase as 2.7 % for 2019/20.

 

General Purpose (Ordinary) Rates

 

It is proposed to levy two (2) Ordinary Rates in 2019/20 in accordance with S.492 and S.497(a) of the Local Government Act.

 

i.        An Ordinary Residential Rate of  0.119701 cents in the dollar, on the Land Value of all Rateable Land categorised as Residential in accordance with S.516 of the Local Government Act, (with the exception of heritage properties which are rated on their heritage value), with a Minimum Rate of $890, to yield $19,259,798.

 

ii.       An Ordinary Business Rate of $0.652309 cents in the dollar, on the Land Value of all Rateable Land categorised as Business in accordance with S.516 of the Local Government Act, with a Minimum Rate of $910 to yield $5,562,584.

 

Car Parking Special Rate

 

It is proposed to levy a Car Parking Special Rate on Business premises in Lane Cove of 0.205045 cents in dollar with a minimum rate of $2 per assessment, to raise $168,981.

 

Domestic Waste Management (DWM) Charges

 

Domestic Waste Management Services are rendered by Council to all residential properties (including flats and strata’s) in the Lane Cove Municipality. DWM does not include waste services rendered to business rated properties. As provided for in the Local Government Act, the “reasonable” cost of DWM is fully recoverable and is reflected in the recommended charge for Domestic Waste Management in the Operational Plan.

 

The Draft Budget provides for the levying of a Domestic Waste Management Charge (under S.496 of the Act) of $445.00 for each 80 litre MGB and recycling service on all rateable and non-rateable residential properties. Additional DWM services to Owner Occupied Single Residential Dwellings are available at $6.50 per week. Charges for DWM services rendered to residential units above business premises, or extra DWM services rendered to other premises, are set out in the Schedule of Fees and Charges for 2019/20.

 

Interest Charges

 

Interest is to be charged on overdue Rates and DWM Charges in accordance with S.566(3) of the Act. The maximum rate of interest payable has not yet been announced by the Minister for 2019/2020.

 

Valuation Base

 

Rates for 2019/2020 will be levied on the 1 July 2016 Base Date Valuations as issued by the Valuer General.

 

Fees & Charges

 

The Reserve Bank of Australia inflation forecast for the ensuing year is 2 to 3% whilst wages and salaries are anticipated to grow by 2.5% over the coming year. These together with market forces have been used as a reference for any recommended increases in the Schedule of Fees and Charges for 2019/2020 (AT-3) for those charges which are set by Council.

 

A new fee being a DA Compliance Levy is proposed to be introduced from 1 July 2019.  The levy which will be applied at .20% of the cost of works or capital improved value and capped at a maximum $5000 and is payable on lodgement of development applications.  The fee seeks to reimburse Council for costs incurred in investigating and enforcing compliance with any requirements of the Local Government Act and Environmental Planning and Assessment Act relating to developments requiring consent (including complying development) by a levy on applicants making development applications.

 

S.611 Charges – Infrastructure Charges

 

Council is proposing to levy under S611 of the Local Government Act, on persons for the time being in possession, occupation or enjoyment of a rail, pipe, wire, pole, cable, tunnel or structure laid, erected, suspended, constructed or placed on, under or over a public place. The charges are based on the nature and extent of the benefit enjoyed by the person concerned. Council will levy a charge on AGL in respect of gas pipes occupying Council land.

 

Loan Borrowing


It is not proposed to raise any new loans. There are no renewal loans requiring refinancing during this period.

 

Salaries and Wages

 

Salaries and Wages include provision for staff progression through Council's revised Salary System and a 2.5% award increase from 1 July 2019. All other provisions are as per the Local Government (State) Award. Sick leave provisioning has been based on 50% of leave entitlement and on sick leave history.

 

 

 

Depreciation Charges

 

In accordance with the requirements of Australian Accounting Standard AAS27, the Draft Budget incorporates depreciation of fixed assets. Depreciation theoretically is the consumption of these   assets over their useful life. Amounts are provided each year to reflect this consumption and do not involve the movement of cash.

 

Community Strategic Plan, Lane Cove 2035 and Draft Delivery Program and Operational Plan 2019/2020

 

All NSW councils are required to have in place the following planning processes:-

•         A community strategic plan;

•         A community engagement strategy that sets out how each council will engage its community when developing its community strategic plan;

•         A resourcing strategy that includes a long term financial plan, a workforce management strategy and an asset management policy, strategy and plans;

•         A delivery program; and

•         An Operational Plan, including a statement of revenue policy, and a detailed annual budget.

 

 


In accordance with legislative framework, Council reviewed its Community Strategic Plan and adopted a 3 Year Delivery Program and Operational Plan by 30 June 2018. The Delivery Program and Operational Plan contains actions to be undertaken during the current term of Council. These actions are linked to the strategies from the Community Strategic Plan.

 

Community Strategic Plan, Lane Cove 2035

The Community Strategic Plan, Lane Cove 2035 was adopted in 2018 and outlines the vision for the local community and Council. Lane Cove 2035 was produced after an extensive community consultation process. As per Section 402 of the Local Government 1993, Council also reviewed its Community Strategic Plan by 30 June 2018 i.e. within 12 months of the last Council Election.

 

The 2019/20 Draft Delivery Program and Operational Plan, shown attached as AT-2, outlines the actions to be implemented over the coming year in order to achieve the goals, objectives and strategies of the Community Strategic Plan.

 

Community Consultation

 

It is a statutory requirement that the Draft Budget 2019/2020, Delivery Program (Incorporating Operational Plan) 2019/2020 and Fees and Charges 2019/2020, following Council’s initial consideration, be placed on public exhibition for a period of not less than twenty eight (28) days. Following this, Council must consider any public comments submitted before the Plan can be adopted.

 

It is proposed to exhibit these documents for six (6) weeks from 18 April 2019 to 31 May 2019. A report will be prepared for Council’s consideration at the June Ordinary Council Meeting advising of the results of the community consultation and recommending final adoption. Until the Delivery Program is adopted, Council is unable to levy rates and charges for the fiscal year for which the plan is prepared.

 

Community Consultation

 

Statement of Intent

 

The consultation is designed to provide the community with the opportunity to comment on the proposed initiatives and actions over the next year.  The methods of consultation proposed are outlined below.  The proposed exhibition will be at both the Civic Centre and the Library to final consultation.

 

Methods

 

Level of Participation

Inform

Consult

Form of Participation

Open

Open

Target Audience

Whole Community

Whole Community

Proposed Medium

Public and Website Exhibitions / Advertising / eNewsletter

Survey

Indicative Timing

April – May 2019

April – May 2019

 

 

 

RECOMMENDATION

 

That:-

 

1.   Council adopt for the purpose of public exhibition, the 2019-20 Draft Budget and Draft Fees and Charges and the Draft Delivery Program (Incorporating Operational Plan) 2019-20;

 

2.   Council undertake community consultation for a period of six (6) weeks as per the consultation strategy outlined in the report; and

 

3.   Following public exhibition, the 2019-2020 Draft Budget, Draft Fees and Charges and Draft Delivery Program together with any submissions received, be considered at the Council meeting to be held 17 June 2019.

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

Draft Budget 2019-20

179 Pages

Available Electronically

AT‑2View

Draft Delivery Program and Operational Plan 2019-21 (April 2019)

115 Pages

Available Electronically

‑3View

Draft Fees and Charges 2019 - 2020

21 Pages

Available Electronically


 

Ordinary Council Meeting 15 April 2019

Greenwich Public Public School - Synthetic Field

 

 

Subject:          Greenwich Public Public School - Synthetic Field    

Record No:    SU1230 - 18553/19

Division:         Open Space and Urban Services Division

Author(s):       Martin Terescenko 

 

 

Executive Summary

 

The Department of Education (DoE) are currently in the process of upgrading Greenwich Public School, with works due for completion in early 2020. As part of their policy to provide community access to sports facilities in schools, the DoE are now offering access to the Kingslangley Campus Oval for community sport and basketball/netball court outside school hours.

 

The DoE have confirmed their current upgrade plans include a natural turf field and adjoining basketball/netball court. Due to the historical issues with the condition of the previous turf field, it is considered a synthetic field should be provided to deliver a consistent playing surface with all-weather access thus achieving maximum use and longevity. In terms of community use, as the field is not full size, it is only suitable for junior sports, which typically to not involve weekend afternoon use of the facility. For the community to derive greater use, the field would also be used weekdays for training, which would require lighting.

 

The DoE are seeking to partner with Council to share the cost for the facilities. With the main school upgrade works due for completion in early 2020, the procurement and planning process will need to commence in late 2019 and construction works will need to commence in approximately May 2020.

 

It is recommended Council enter into negotiations with the DoE to undertake the project with the costs to be shared on the following basis: -

 

Facility

Estimate Cost

Cost Share (Capital and Maintenance)

Synthetic Field 

$800,000

DoE 50%, Council 50%

Lighting

$150,000

Council 100%

Basketball / Netball Court

Incl. in School Upgrade

DoE 100%

Toilet Facilities

Incl. in School Upgrade

DoE 100%

Onsite Parking

Incl. in School Upgrade

DoE 100%

 

 

Background

 

Prior to 2014, Council had a standing agreement with the DoE which allowed Council to book the sports field at the Greenwich Public School Kingslangley Campus for community sport. The field was marked out with 60m x 40m soccer field which was regularly used by the North Shore Football Association (NSFA) for junior soccer.  By 2014 the field was in such a poor state that the NSFA stopped using this field due to safety concerns. 

 

The DoE are currently in the process of upgrading Greenwich Public School, with works due for completion in early 2020.  As part of their policy to provide community access to sports facilities in schools they are again offering Council access to the playing field and basketball / netball court for community use outside of school hours.

 


 

Discussion

 

The Review of the NSROC Regional Sports Ground Management Strategy Report was completed in late December 2017 and adopted by Council at its meeting of 16 April, 2018. The Review quantified and demonstrated a current and future shortfall in the supply and capacity of sports grounds throughout the region. It identified an increase in supply/capacity of 26% will be needed by the year 2026 (equivalent to approximately 78 standard rectangular fields) and 40% will be needed by the year 2036 (equivalent to approximately 120 standard rectangular fields).

 

In adopting the Strategy, Council was advised that two immediate projects to address the issue were under development. Firstly, plans for a new synthetic sports field at Bob Campbell Oval (A Masterplan is nearing completion for public exhibition) and secondly, a joint arrangement with the DoE to provide a synthetic playing field at Greenwich Public School. These two initiatives will enable increased capacity within our current sports field stock.

 

With construction works underway at Greenwich, initial discussions have taken place between Council and the DoE regarding the facility. Due to the historical issues the NSFA had with the condition of the previous turf field, both Council staff and the DoE believe that a synthetic field is needed to achieve maximum use and longevity. In terms of community use, as the field is not full size (60m x 40m), it is only suitable for junior sports, which typically to not involve weekend afternoon use of the facility. For the community to derive greater use, the field would also be used weekdays for training, which would require lighting.

 

Feedback from the North Shore Football Association (NSFA) has been positive as there is a lack of football facilities in the Lower North Shore, and full support the field being synthetic.

 

When discussing the provision of funding for this project, the DoE stated their current plans propose a natural turf field and basketball/netball court. In lieu of constructing the turf field, they have offered to put those costs towards the construction of the synthetic field. They also stated that since lighting is not required for school use that all costs associated with the lighting would need to be borne by Council.

 

As the school has sole access to the fields during school hours and the community has access outside these times a 50% split for the cost the synthetic field is considered more equitable. Should Council wish to pursue this proposal, further negotiation with the DoE will be required, with the costs to be shared on the following basis: -

 

Facility

Estimate Cost

Cost Share (Capital and Maintenance)

Synthetic Field 

$800,000

DoE 50%, Council 50%

Lighting

$150,000

Council 100%

Basketball / Netball Court

Incl. in School Upgrade

DoE 100%

Toilet Facilities

Incl. in School Upgrade

DoE 100%

Onsite Parking

Incl. in School Upgrade

DoE 100%

 

Funding

 

The project is currently unfounded in the 2018/19 and proposed 2019/2020 Budget. Negotiations will commence as soon as possible, with a view to reaching agreement in time for Council to modify the 2019/2020 Budget prior to final adoption.

 


 

Conclusion

 

With the lack of sport fields in Lane Cove and the North Shore any opportunity for a new field warrants serious consideration.  Whilst further negotiation with the DoE is required to agree to an equitable funding arrangement, this proposal would deliver a consistent playing surface with all-weather access thus achieving maximum use and longevity.  It has the strong support of the North Shore Football Association and the added community benefit of access to the basketball / netball court.

 

 

 

RECOMMENDATION

That:-

1.   The report be received and noted.

2.   Council continue further negotiations with the DoE in relation to the construction of a synthetic sports field at the Greenwich Public School Kingslangley Campus, with the costs to be shared on the following basis: -

 

Facility

Estimate Cost

Cost Share (Capital and Maintenance)

Synthetic Field 

$800,000

DoE 50%, Council 50%

Lighting

$150,000

Council 100%

Basketball / Netball Court

Incl. in School Upgrade

DoE 100%

Toilet Facilities

Incl. in School Upgrade

DoE 100%

Onsite Parking

Incl. in School Upgrade

DoE 100%

 

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 15 April 2019

March 2019 Traffic Committee Meeting

 

 

Subject:          March 2019 Traffic Committee Meeting    

Record No:    SU1326 - 18642/19

Division:         Open Space and Urban Services Division

Author(s):       Hassaan Zafar 

 

 

Executive Summary

 

The Lane Cove Traffic Committee Meeting was held on Tuesday, 19 March 2019. The Agenda is included as AT-1. The Traffic Committee recommendations are shown in the Minutes of the Meeting, included as AT-2.

 

 

 

 

RECOMMENDATION

 

That Council adopts the recommendations of the Lane Cove Traffic Committee Meeting held on Tuesday, 19 March 2019.

 

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1View

Agenda - Traffic Committee - March 2019

55 Pages

 

AT‑2View

Minutes - Traffic Committee - March 2019

12 Pages

 

 

 


 

Ordinary Council Meeting 15 April 2019

125 Year Anniversary Lane Cove Council 2020

 

 

Subject:          125 Year Anniversary Lane Cove Council 2020    

Record No:    SU4985 - 16220/19

Division:         Human Services Division

Author(s):       Corinne Hitchenson 

 

 

Executive Summary

 

The local government area known as Lane Cove Council was established in 1895. This report discusses the opportunity for Council to mark the significance of the 125th anniversary of Council in 2020.

 

Background

 

Local government in its present form did not extend north of the harbour until 1865, when an area of the North Shore, including the present municipality of Lane Cove, was proclaimed the Borough of North Willoughby.

 

There were no wards until 1876, when Lane Cove formed part of the Lane Cove River Ward. After a petition from ratepayers of the area, the Governor proclaimed the Borough of Lane Cove a municipality in its own right in February 1895.

 

The year 2020 will present Council with the opportunity to commemorate the 125 years of the Lane Cove local government area. The current Operational and Delivery Plan provides for the following actions:

 

Celebrating Cultural Identity

 

19.1 Encourage activities which foster the community’s connection to Lane Cove and complement these with Council-led initiatives

 

Action: Develop projects which document and celebrate the rich cultural heritage of Lane Cove for example photographic exhibitions, significant anniversaries and commemorative publications

 

Discussion

 

The 125th Anniversary of Lane Cove Council will commence during the upcoming financial year. To ensure adequate preparation, this report seeks to confirm if Council intends to mark the significance of the occasion. If so, appropriate activities could be developed in time to be incorporated into the 2019/2020 budget before final adoption.

 

Council has explored various projects and events which incorporate certain elements pertaining to Lane Cove’s history and culture. These projects can form part of the 125th anniversary celebrations and Council is therefore recommending the following options be further investigated:

 

·    Historical and cultural tours of the local area

·    Creation of a commemorative Lane Cove beer or spirit

·    Signature events or activities which fit a theme associated with 125 years

 

Should Council intend to mark the occasion then staff should integrate the 125 year milestone into their plans for 2020 to maximise the opportunity for complementary activities to be included in an overall program. These activities could also coincide with the opening of the Rosenthal Project in 2020.

 

Funding

 

The project is currently unfounded in the 2018/19 and proposed 2019/2020 Budget.

 

Conclusion

 

The significant milestone of Council’s 125 year anniversary has budgetary implications which should be considered in the upcoming 2019/2020 budget if Council intends to celebrate the anniversary. Commitment to celebrating the milestone will allow Council staff to continue to explore suitable options to mark the occasion.

 

 

RECOMMENDATION

 

That Council marks the occasion of the 125th Anniversary of Lane Cove Council in 2020 by organising celebrations around:

·      Historical and cultural tours of the local area

·      Creation of a commemorative Lane Cove beer or spirit

·      Signature events or activities which fit a theme associated with 125 years

 

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 15 April 2019

Sustainability Small Grant Applications - Round 17

 

 

Subject:          Sustainability Small Grant Applications - Round 17    

Record No:    SU7275 - 17311/19

Division:         Environmental Services Division

Author(s):       Fiona McCleary 

 

 

Executive Summary

 

Applications for Round 17 of the Sustainable Small Grants Program, funded by Councils Sustainability Levy, closed on 17 March 2019. Two (2) applications were received, one (1) project is recommended for immediate funding, one (1) project is recommended for funding through the Sustainability Levy 2019/2020 budget.

 

Background

 

The purpose of the Sustainability Small Grants Program is to assist in the development of a range of initiatives that are of direct and practical benefit to a sustainable Lane Cove community. Organisations and community groups may apply for a grant of up to $5,000 to implement sustainability projects. Council’s sustainability guiding principle is to ensure that all decisions consider a balance of economic, environmental, cultural and social elements to enhance the quality of life in Lane Cove. The Sustainability Small Grants Selection Criteria (AT-1) is attached.

 

Discussion

 

Following promotion of Round 17 of the Sustainable Small Grants Program a total of two (2) applications were received for funding:-

 

·     FoodFaith Community Garden – Lane Cove B and B Highway (Bed and Breakfast for Birds, Bees and Biodiversity). Native stingless beehives and pollinating plants will be provided to four (4) places of worship; Lane Cove Uniting Church, Lane Cove Anglican Church, Lane Cove St. Michaels Catholic Church and Shinnyo-en Buddhist Temple. $4,900; and

 

·     Greenwich Public School – Safe Moving to School Map. Production of a map that promotes sustainable alternatives to private car use when travelling to and from the school $5,000.

 

Following a review of the applications (AT-2), it is recommended that one (1) project receive partial funding from the Small Grants Program as it is deemed to have direct and positive community based outcomes and long-term environmental benefits:-

 

FoodFaith Community Garden – Lane Cove B and B Highway (Bed and Breakfast for Birds, Bees and Biodiversity) partial funding to the value of $3,300. Council will provide the requested native plants and mulch to the in-kind value of $1,600.

 

It is recommended that Greenwich Public School – Safe Moving to School Map - be funded by the Sustainability Levy 2019/2020 budget through the pilot project ‘School Travel Route Map’, to the value of $5,000, as Council’s Road Safety Unit had made an application for a similar project as part of the 2019/2020 Sustainability Levy budget process.

 

 

 

 

Budget

 

There is currently $10,000 remaining in the budget for this financial year. Funding of the successful application totals $3,300.

 

Conclusion

 

It is recommended that funding for FoodFaith Community Garden B and B Highway be provided through the Sustainability Small Grants Program as this project would have positive environmental outcomes and improve social cohesion by linking places of worship in the Lane Cove community.

 

It is recommended that funding for Greenwich Public School be provided through the Sustainability Levy 2019/2020 budget pilot project ‘School Travel Route Map’, This project provides advocacy and education on sustainable transport options.

 

 

RECOMMENDATION

 

That Council approve the funding from the Sustainability Small Grants Program for the FoodFaith Community Garden B and B Highway to the value of $3,300.

 

 

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1View

Sustainability Small Grants Criteria

7 Pages

 

AT‑2View

Sustainability Small Grants - Round 17 recommendations

1 Page

 

 

  


 

Ordinary Council Meeting 15 April 2019

Council Facebook Page Progress Report

 

 

Subject:          Council Facebook Page Progress Report    

Record No:    SU4985 - 16224/19

Division:         Human Services Division

Author(s):       Corinne Hitchenson 

 

 

Executive Summary

 

In 2018 Council adopted its Social Media Policy to assist with the introduction of a Lane Cove Council Facebook page. The new page was launched early in 2019 and has reached a milestone of 2066 followers within the first two (2) months of it being live. This report confirms that the initial response to Council’s Facebook page shows an encouraging start to its role as an important engagement tool for Council’s ongoing communications.

 

Background

 

Council has introduced a Council Facebook page which provides residents and the wider community with the opportunity to receive the latest news and information from Council.

 

Staff are involved in identifying interesting and relevant stories to keep a broad audience of the community engaged with the page. Within the first two (2) months Council has been able to identify the types of updates that are of most interest to the community and is pleased that in its infancy the page has already achieved more than 2066 followers.   A milestone that also reflects the Lane Cove’s postcode of 2066.

 

Discussion

 

Although the longevity of the Council Facebook page will show the enduring nature of the followers and engagement with Council, this initial response shows an encouraging start to this new communication platform for Council.  As a result, Council will continue to integrate Facebook as a tool for use in communication strategies across a range of Council areas.

 

The next feature Council will be introducing will be integration of the page with Council’s new Customer Request Management System, to allow users to report issues from within Council’s Facebook page, and receive feedback on progress.

 

Conclusion

 

The Council Facebook page has reached a notable first milestone of over 2066 followers reflecting the potential of this tool to be used for ongoing engagement with our local community.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 15 April 2019

Council Snapshot

 

 

Subject:          Council Snapshot    

Record No:    SU220 - 17689/19

Division:         General Managers Unit

Author(s):       Craig Wrightson 

 

 

Executive Summary

 

Attached for the information of Councillors is a review of Council’s recent activities.  This report provides a summary of the operations of each Division for March 2019.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1View

Council Snapshot March 2019

39 Pages