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Agenda

Ordinary Council Meeting

18 February 2019

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 

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Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, 48 Longueville Road Lane Cove on Monday 18 February 2019 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.

 

Craig - GMYours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Pam Palmer. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Executive Manager – Corporate Services on 99113550.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 18 February 2019

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 3 DECEMBER 2018 AND EXTRAORDINARY COUNCIL MEETING – 4 FEBRUARY 2019

 

Mayoral Minutes

 

2.       Mayoral Minute - 2019 Australia Day Honours Awards  

 

Orders Of The Day

 

Officer Reports for Determination

 

3.       Multi-Dwelling Housing Planning Proposal - Post Consultation Report

 

4.       Consultation Results for Proposed Closure of Footpath and Below Ground Stratum – Rosenthal Avenue and Finlayson Street, Lane Cove

 

5.       January 2019 Traffic Committee Meeting

 

6.       Review of the Australian Citizenship Code

 

7.       Golf Course Maintenance Tender

 

8.       2nd Quarter Review of the 2018-19 Delivery Program and Operational Plan

 

9.       Small Business Friendly Councils Conference 2019

 

10.     2nd Quarter Review of the 2018-2019 Budget

 

Officer Reports for Information

 

11.     Implementation of North District Plan Actions - LEP Health Check and Local Strategic Planning Statements

 

12.     River Road West / Longueville Road / Northwood Road Intersection Upgrade

 

13.     Council Snapshot  


 

Ordinary Council Meeting 18 February 2019

Mayoral Minute - 2019 Australia Day Honours Awards

 

 

Subject:          Mayoral Minute - 2019 Australia Day Honours Awards     

Record No:    SU5792 - 6917/19

Division:         Lane Cove Council

Author(s):      Councillor Pam Palmer 

 

 

Executive Summary

 

I am very pleased to inform you that four Lane Cove residents were recognized in the 2019 Australia Day hours for outstanding achievements and service to the community.

 

We are very proud to have these dedicated and talented Australians as members of the Lane Cove community.

 

I would like to read to you the names of the citizens, and on behalf of Council, congratulate them on their excellent contributions to Australian society.

 

·    Emeritus Professor Gareth Evans - For significant service to science, and to education, in the field of animal reproductive biology.

 

·    Mrs Ada Belcher - For service to the community through social welfare organisations.

 

·    Dr Jaswinder Singh Samra - For service to medicine as a pancreatic specialist.

 

·    Mrs Bridget Mary Lee -  For service to the Irish community of New South Wales.

 

On behalf of Council, I congratulate all these award winners on their outstanding achievements

 

 

 

RECOMMENDATION

 

That:-

 

1.   Council acknowledge the outstanding contribution to the community made by these recipients of 2019 Australia Day Honours; and

 

2.  The Mayor write to the recipients on behalf of Council to congratulate them on receiving their award, including a copy of this Mayoral Minute.

 

 

 

 

 

 

Councillor Pam Palmer

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

            


 

Ordinary Council Meeting 18 February 2019

Multi-Dwelling Housing Planning Proposal - Post Consultation Report

 

 

Subject:          Multi-Dwelling Housing Planning Proposal - Post Consultation Report    

Record No:    SU7247 - 6993/19

Division:         Environmental Services Division

Author(s):      Christopher Pelcz; Anthony Crichton 

 

 

Executive Summary

 

The purpose of this report is to outline the results of the community consultation for the Multi-Dwelling Housing Planning Proposal and make a final determination.

 

The proposed LEP amendments seek to:-

 

1.   Permanently prohibit the land use 'multi-dwelling housing' in the R2 Low Density Residential Zone;

2.   Remove the height control for multi-dwelling housing in the R2 Low Density Residential zone; and

3.   Remove the floor space ratio control for multi-dwelling housing in the R2 Low Density Residential zone.

 

The overall intent is to prohibit 'multi-dwelling housing' in the R2 Low Density Residential Zone. All other planning controls would remain in place. 

 

A public exhibition of the planning proposal was held for 11 weeks from 29 November 2018 to 13 February 2019. A total of two hundred and fifty-six (256) submissions were received.

 

Having regard to comments, concerns and issues raised in the public submissions, the exhibited Planning Proposal has overwhelming support. Accordingly, it is recommended that Council submit the Planning Proposal to the Department of Planning & Environment (DPE) requesting finalisation.

 

Background

 

The NSW Government adopted State Environmental Planning Policy (Exempt and Complying Development Codes) Amendment (Low Rise Medium Density Housing) 2017, the Medium Density Housing Code and associated Design Guide in March 2018.

 

The Code makes changes to the Exempt and Complying Development codes.  While the guide provides planning and design standards, most of these override Council’s existing planning controls. Council's planning controls would be superseded by permitting terraces/townhouses in the R2 zone and allowing multi-dwelling housing to a height of 8.5 metres, overriding Council's villa house height control of 5 metres. This SEPP is not consistent with Council's long standing planning approach to only permit low-scale single storey villas in the R2 Low Density Residential Zone.

 

As a result, Council resolved to seek a deferral from the operation of this Code at the Ordinary April 2018 meeting. The request was submitted to NSW Planning and Environment following the meeting and a deferral was granted in July 2018 (see AT-1) which is valid until 1 July 2019.

 

Following further consideration of the unintended planning consequences of this new Code, Council resolved at its Extraordinary May 2018 Council meeting (AT-2) to submit a Planning Proposal to remove the land use ‘multi-dwelling housing’ and supporting controls from the R2 Low Density Residential Zone.

A Gateway Determination for this Proposal was received in July 2018 subject to a number of conditions being addressed prior to exhibition. Council was required to provide the following information before public exhibition of this Planning Proposal could begin:-

1.   The planning proposal is to be updated to:-

·    Provide a quantitative analysis to assess the impacts of the proposal on housing diversity and supply as follows:

The total area of land currently zoned R2 Low Density Residential and R3 Medium Density Residential in the local government area;

The number of lots eligible for manor houses/multi-dwelling housing under the Low Rise Medium Density Code in the R2 Low Density Residential and R3 Medium Density Residential zones, taking into account SEPP exclusions; and

the number of multi-dwelling housing and dual-occupancy developments approved in the R2 Low Density Residential and R3 Medium Density Residential in the local area in the last five years;

·    Explain whether the proposal is supported by a housing strategy that has been developed in consultation with the community; and

·    Include the proposed map amendments”.

 

Council addressed conditions set by the Gateway (AT-3) before undertaking consultation with the community. This was reviewed and endorsed by NSW Department of Planning and Environment prior to public exhibition.

 

Public exhibition

 

Consultation ran from Thursday, 29 November 2018 to Wednesday, 13 February 2019, in accordance with planning regulations and Council’s Consultation Policy, and included the following:-

 

·    Advertisement in the North Shore Times (29 November 2018);

·    E-newsletter distributed to over 6,000 registered residents;

·    Notice of the proposal (via 6,859 letters) was distributed to all property owners in the R2 Low Density Residential Zone;

·    On-line exhibition on Council’s website; and

·    Hard copy documents for viewing at Council’s Civic Centre, and Lane Cove & Greenwich Libraries.

 

A total of 256 written submissions were received from the public with:-

 

·    75 % in favour of the proposal;

·    20% against Council’s proposal (some did not provide any reasons)

·    5% Neutral or Position Not Stated

 

 

The issues of concern are addressed by order of the greatest number of submissions which raised the following issues:-

 

1.   There is a current gap in housing options for residents;

2.   Support for State Government’s changes to Medium Density;

3.   Requests for further rezonings; and

4.   There is a current gap in housing options for workers.

 

The issues raised above, highlight that Council’s Planning Proposal only seeks to prohibit and remove controls related to ‘multi-dwelling housing’ in the R2 Low Density Residential zone. It does not seek a full exemption from the State Government’s code. This is explained further below.

 

Consultation with Government Agencies

 

Given the minor nature of this proposed amendment, no consultation was required with public authorities/organisation by the Gateway Determination.

 

NSW Roads and Maritime Services did make a submission, however, they raised no objection to the proposal, as it suggests there would be no significant impact on the classified road network. This has been noted and no further action is required.

 

Discussion

 

Separate from expressions of support for Council’s proposal to prohibit ‘multi-dwelling housing’ and related planning controls from the R2 Low Density Residential Zone, a summary of relevant issues of concern against the Planning Proposal raised in the public submissions is included below, followed by a comment.

 

1.         Gap in housing options for residents

 

Twelve (12) submissions have stated that more Medium Density housing forms need to be built in the Lane Cove area and Council’s proposal would not achieve this. It is claimed that Council’s current approach to housing only focuses on houses and apartments – and there is a gap. There is also an issue with housing affordability with young families.

 

Comment

 

As stated in the Gateway response, Council’s housing approach was embedded in LEP 2009’s zonings and built form, which replaced the Residential Strategy of the late 1990’s.

 

Previous strategies increased zones to encourage townhouses and villas within the LGA. Small scale villas and townhouses (i.e. single storey) were permissible in the R2 Low Density zones while larger scale townhouses are permissible in the R3 Medium Density areas. This approach continued and was imbedded into the new comprehensive LEP in 2010.

 

These controls demonstrate an appropriate contextualised response to increasing housing diversity and stock.

 

While Council’s long standing planning approach has been to promote only single storey villa homes in this R2 zone and restrict townhouses/terraces to the R3 Medium Density Residential zone, this would not occur under the State Government’s proposed changes as they would override Council’s planning controls for this particular land use.

 

In all other residential zones in the Lane Cove LGA, development provides a mix of dwelling types and sizes – attached dwellings, dual occupancies, residential flat buildings (in high density zones only), shop top housing, seniors and aged care housing, student accommodation, and boarding houses. Council’s Development Control Plan (Part F) contains a range of controls for accessible, adaptable and visitable housing for families and individuals. Overall, housing diversity is being achieved and delivered in Lane Cove through existing permissible residential land uses across a range of zones and densities.

 


 

2.         Support for State Government initiative

 

Ten (10) submissions are of the view that the proposed State Government changes would deliver greater choice and flexibility for young families, housing options for the elderly and expand variety of dwellings.

 

Comment

 

The purpose of these amendments from the State Government are to encourage the delivery of more housing through a variety of means. The Medium Density Housing Code seeks to encourage a greater diversity of housing options by making it easier to build medium density homes that integrate with existing neighbourhoods. The new provisions would allow dual occupancies, manor houses and multi-dwelling housing (terraces) to be undertaken through the Exempt and Complying development pathway if development is permissible in the current zoning and meet standards described in the guide. All other non-complying types of development would be subject to the normal Development Application process.   

 

Existing housing stock in the R2 Low Density Residential zone is predominantly single family dwellings in Lane Cove and permits (with consent) other low scale dual occupancy and multi-dwelling housing.

 

The provisions for dual occupancies in the Low Rise Medium Density Code and Design Guide are similar to Council’s existing controls. Council’s prohibition of subdivision of dual occupancies would remain under this code if adopted. Dual occupancies would play a role in creating housing options for families of all types.

 

However, as stated in Council’s proposal, the original intention of allowing ‘multi-dwelling housing’ in the Low Density zone was to continue to permit single storey villa homes (not townhouses or terraces). Single storey villas serve an important housing role for elderly and disabled residents dispersed throughout the low density areas – they were never intended to be two storey townhouses or terraces.

 

3.         Requests for further rezonings

 

Eleven (11) submissions requested that other areas of Lane Cove be rezoned for increased residential densities.

 

Comment

 

This is not the purpose of this amendment. However, Council has considered the cumulative impacts of these proposed State Government changes and considers that overall, the plans would have unintended and undesirable amenity and planning consequences throughout Lane Cove and be inconsistent with the North District Plan.

 

In addition to clustering the largest densities around major centres and public transport nodes, the North District Plan states that Councils should investigate and consider additional medium density opportunities based on the following matters:

·    “transitional areas between urban renewal precincts and existing neighbourhoods;

·    residential land around local centres where links for walking and cycling help promote a healthy lifestyle;

·    areas with good proximity to regional transport where more intensive urban renewal is not suitable due to challenging topography or other characteristics;

·    lower density parts of suburban Greater Sydney undergoing replacement of older housing stock;

·    areas with existing social housing that could benefit from urban renewal and which provide good access to transport and jobs”.

 

Based on the above, allowing ‘multi dwelling housing’ to remain as a permissible land use in the R2 zone (with the Code superseding Council’s existing controls) in the Lane Cove context is inconsistent with the five matters listed above because:

·    Much of the zoned R2 Low Density land identified for medium density is located far from any R3 or R4 higher density, and so would not act as “transitional” medium density.

·    Likewise much of the zoned R2 Low Density land is not located close to local centres.

·    State Government policies re-affirm that the highest housing densities should be located close to major public transport stops and corridors, where appropriate. However, much of the zoned R2 Low Density land is located on peninsulas with poor regional transport.

·    The majority of zoned R2 Low Density land in Lane Cove LGA is not currently being considered for replacement. Council’s housing target is being exceeded due to strategic planning of higher densities in strategic locations close to services and public transport nodes. There is no intention or need to increase housing densities elsewhere in Lane Cove.

·    Affordable housing options in the Lane Cove LGA are encouraged in close proximity to major centres and public transport nodes. Most of the R2 Low Density land is removed from major transport stops, corridors and essential services.

 

On all five matters for consideration, it is clear that allowing multi dwelling housing to remain as a permissible land use in the R2 Low Density Residential zone would promote medium density development in areas less able to deliver the range of services and transport options than R3 and R4 zones. This is contrary to Council’s long standing strategic planning intent for this land use as well as State Government Policies to promote densities in the appropriate locations. It would also result in sporadic, uncoordinated development patterns of terraces and townhouses which would not be consistent with either Lane Cove’s character or Greater Sydney Commission’s plans to promote appropriate densities in appropriate locations.

 

Overall, the Planning Proposal is consistent with the North District Plan actions. The above matters would also be incorporated in Council’s Draft Local Housing Strategy.

 

4.         Gap in housing options for workers

 

One (1) submission identified that there is a need to accommodate workers in a reasonable proximity to the centres, services and transport to reduce urban sprawl and take advantage of infrastructure investment.

 

Comment

 

Under the North District Plan, jobs (housing and other services) would be located predominantly within Metropolitan, Strategic and local centres in order to create the 30 minute city. This is based on the vision where most residents (in Sydney) are able to live within 30 minutes of jobs, education, health facilities, services and great places.

 

Related Actions in the North District Plan, identify that this would involve clustering the highest densities of employment and residential, around major centres and public transport nodes. This is appropriate as these areas can support the use of more sustainable modes of transport, including public transport, walking and cycling, and reduces the distances people travel to access goods, services and employment opportunities.

 

In terms of infrastructure investment and alignment, many areas of existing R2 Low Density land are relatively less accessible to jobs, health, education and recreation facilities. The Medium Density Code would increase residential densities in low scale residential areas that do not align with State and local government infrastructure priorities.

 

Locating higher density housing stock further from urban centres would not necessarily improve access to services and goods, including the public realm, and increased walkable and cycle-friendly connections to centres. In some instances it would reduce access to such amenity.

 

Conclusion

 

The exhibited Planning Proposal to prohibit multi-dwelling housing in R2 Low Density zones in the Lane Cove context  is consistent with the Greater Sydney Region Plan and North District Plan as it would promote efficient and desired planning outcomes. 

 

Given that multi-dwelling housing (in Lane Cove’s R2 Low Density Residential zone) was envisaged and defined by Council as only single storey villa homes and not townhouses or terraces, it is considered appropriate that such land use be removed from the zone along with its supporting height and floor space ratio controls. Analysis by Council has shown that this would not have an adverse impact on housing diversity or affordability.

 

This position is not only justified in a policy sense, but critical to maintaining the local character and built form of Lane Cove’s R2 zone. Allowing multi-dwelling housing as a permissible land use in the R2 zone (with the Code superseding Council’s existing height controls) would create loss of confidence in the existing settlement pattern and streetscape as well as result in an unacceptably bulky and unintended planning outcome, particularly in visually sensitive R2 areas such as Harbour foreshores.

 

The community have been consulted, and provide overwhelming support (75%) for the amendment. However, several issues were raised and have been discussed above.

 

In summary, the exhibited Planning Proposal remains appropriate and Council is recommended to support the Planning Proposal as exhibited and to write to the DPE with a request for finalisation before the 1 July 2019 deadline.

 

 

RECOMMENDATION

That Council :-

1.   Endorse the Planning Proposal as exhibited, to:

a.   Prohibit ‘multi-dwelling housing’ in the R2 Low Density Residential Zone,

b.   Delete the maximum building height for ‘multi-dwelling housing’ in the R2 zone, and

c.   Delete the maximum floor space ratio for ‘multi-dwelling housing’ in the R2 zone.

All other planning controls would remain in place for land uses in the R2 Low Density Residential zone.

2.   Due to the 1 July 2019 deadline, request the Department of Planning and Environment to finalise the draft LEP 2009 amendments as detailed above, as a matter of urgency.

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1View

Deferral of Low Rise Medium Density Housing Code

1 Page

 

AT‑2View

Council Report - Multi-Dwelling Housing Planning Proposal May 2018

5 Pages

 

AT‑3View

Response to Gateway Conditions

5 Pages

 

 

 


 

Ordinary Council Meeting 18 February 2019

Consultation Results for Proposed Closure of Footpath and Below Ground Stratum – Rosenthal Avenue and Finlayson Street, Lane Cove

 

 

Subject:          Consultation Results for Proposed Closure of Footpath and Below Ground Stratum – Rosenthal Avenue and Finlayson Street, Lane Cove    

Record No:    SU6545 - 7021/19

Division:         General Managers Unit

Author(s):      Evan Singer 

 

 

 

Executive Summary

 

This report sets out the results of the public notification to close a subterranean (below ground) section of public road identified as Rosenthal Avenue, located adjacent to the intersection of Rosenthal Avenue and Finlayson Street, Lane Cove and a section of the public road identified as Finlayson Street (being part of the footpath), adjacent to the intersection of Rosenthal Avenue, Lane Cove as illustrated in AT-1.

 

The road closures are to facilitate the installation and commissioning of infrastructure for the Rosenthal Project and the surface road will not be impacted.  

 

The report will consider all submissions received in respect of the proposal and will recommend closure of the subterranean road.

 

Background

As part of the design and construction of the Rosenthal Project, consideration has been given to the location of two (2) substations for the provision of infrastructure to supply electricity for the Rosenthal Avenue Project.

As a result, it was identified that to establish the infrastructure it is necessary to close a subterranean section of public road at Rosenthal Avenue and a section of footpath adjacent to Finlayson Street, Lane Cove.

It is noted that Council is responsible for approving such applications based on standard State Government issued procedures for Public Road Closure applications by a Council including the need to consult the community and public utilities and to address any reasonable concerns and objections from respondents.

 

Public Notice of the proposed road closures was issued on 29 November 2018. Notice was published in the North Shore Times, on Council’s website and in public displays at the Civic Centre and Lane Cove and Greenwich libraries.  Additionally an enewsletter was sent to Council’s distribution list of over 6,000 recipients and notification letters were distributed to adjoining lot owners.

 

The submission period closed on 1 February 2019, allowing for an extended period of 63 days for submissions from the community, public utilities and adjoining Lot Owners and other stakeholders. 

 


 

Discussion

The following submissions were received:-

Public Authorities

 

·      Crown Lands - Requested further information in relation to the status of the road.

 

       Comment

 

       It was confirmed with Crown Lands it is a Public Road and not a Crown Road.

 

·      Roads & Maritime Services - Requested further information on the proposal.

 

       Comment

 

       The information requested has subsequently been supplied. No Objection raised from RMS.

 

·      Transgrid -  Confirmed their Infrastructure not affected by the proposal.

 

·      Essential Energy Confirmed not within Essential Energy’s distribution district.

 

·      Endeavour Energy - Confirmed not within the Endeavour Energy franchise area.

 

·      NSW Department of Primary Industries – Fisheries - Raised no objection.

 

·      Transport for NSW - No objection raised.

 

·      Office of Environment & Heritage - No objection raised.

 

·      Sydney Water - Initially objected and requested further information on the proposal.

 

       Comment

 

       The information requested has been supplied and the objection was withdrawn.

 

Submissions by public authorities have been resolved satisfactorily including relocation of existing services and assets and proposed traffic management improvements.

 

Community Submissions

 

Written and verbal comments received from respondents generally sought further information or clarification of the following issues:-

·    Period road closed, alternative routes available.

·    Clarify subterranean;

·    Objects to infrastructure; and

·    General explanation.

 

Six (6) submissions were received from members of the community which all could be categorised as seeking further information / clarification outlined above.

 

Council’s obligations in relation to road closures is primarily focused on ensuring access is maintained and utilizes are not impacted.  This closure is not in the trafficable area of the road reserve and / or is underground. 

 

Conclusion

 

Council has consulted with the community and public authorities on the proposal to close a subterranean (below ground) section of Rosenthal Avenue and a section of footpath adjacent to Finlayson Street, Lane Cove.  As no objections have been received from the relevant authorities, noting that in any event, public authority services will be relocated into the remaining parts of public road, and no valid objections has been otherwise received, it will be recommended that Council support the proposal.  The process going forward requires a resolution of Council to close the subject sections of road.

 

 

 

RECOMMENDATION

 

That Council: -

1.   Receive and note the report;

2.   Note that following the public consultation process, no valid objections were received to the proposed road closures of a subterranean section of public road identified as Rosenthal Avenue, located adjacent to the intersection of Rosenthal Avenue and Finlayson Street, Lane Cove and a section of the public road identified as Finlayson Street (being part of the footpath), adjacent to the intersection of Rosenthal Avenue, Lane Cove; and

3.    Formally close as public road a subterranean section of public road identified as Rosenthal Avenue, located adjacent to the intersection of Rosenthal Avenue and Finlayson Street, Lane Cove and a section of the public road identified as Finlayson Street (being part of the footpath), adjacent to the intersection of Rosenthal Avenue, Lane Cove as illustrated in AT-1.

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1View

Plan -  Close Subterranean Section of Rosenthal Ave and Section of Footpath Adjacent to Finlayson St, Lane Cove

1 Page

 

 

 


 

Ordinary Council Meeting 18 February 2019

January 2019 Traffic Committee Meeting

 

 

Subject:          January 2019 Traffic Committee Meeting    

Record No:    SU1326 - 6888/19

Division:         Open Space and Urban Services Division

Author(s):      Hassaan Zafar 

 

 

Executive Summary

 

The Lane Cove Traffic Committee Meeting was held on Tuesday, 15 January 2019. The Agenda is included as AT-1. The Traffic Committee recommendations are shown in the Minutes of the Meeting, included as AT-2.

 

 

 

 

RECOMMENDATION

 

That Council adopts the recommendations of the Lane Cove Traffic Committee Meeting held on Tuesday, 15 January 2019.

 

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1View

Agenda - Traffic Committee - January 2019

10 Pages

 

AT‑2View

MINUTES - Traffic Committee - January 2019

11 Pages

 

 

 


 

Ordinary Council Meeting 18 February 2019

Review of the Australian Citizenship Code

 

 

Subject:          Review of the Australian Citizenship Code    

Record No:    SU5792 - 6389/19

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

 

The Minister for Immigration, Citizenship and Multicultural Affairs, the Hon. David Coleman MP has advised that the Australian Government has been reviewing the Australian Citizenship Ceremonies Code.  As a result of this review, the government is proposing changes to the Code, to ensure it reflects the expectations of the Australian community and provides clear guidance to Councils on hosting citizenship ceremonies.

 

Key changes are outlined below:-

·    Councils will be required to hold a citizenship ceremony on Australia Day (26 January) and Australian Citizenship Day (17 September).

·    Federal Members of Parliament, if attending a ceremony, should read the Minister’s message of citizenship ceremonies.

·    There will be a recommended standard of dress for ceremonies, which will be set by Councils.  The attire of attendees at citizenship ceremonies should reflect the significance of the occasion.  Conferees may wear national or cultural dress if they wish.

·    Ceremonies must be scheduled to avoid parliamentary sitting days.

 

In recognition of the vital role of local government in the delivery of citizenship ceremonies, the Government is seeking feedback from Councils on proposed changes to the code.  Council’s feedback will form part of a submission which is due by the 28th February 2019.

 

Discussion

 

The Australian Citizenship Ceremonies Code (the Code) follows the Australian Citizenship Act 2007 and sets out the legal and other requirements for conducting citizenship ceremonies as well as the roles and responsibilities for those involved in the citizenship ceremonies.  A copy of the Code is at AT-1 to this report.

 

The Code is structured in four parts, providing relevant responsibilities and advice for before, during and after the ceremony.

 

There are three legal requirements under the Australian Citizenship Act 2007 (the Act) that must be strictly adhered to when conducting citizenship ceremonies.

1.   Appointment of an authorised presiding officer by the relevant Minister.

2.   Reading of the preamble aloud by the presiding officer.

3.   The pledge of commitment by most conferees over 16 years of age.

 

Lane Cove, like the vast majority of Councils already holds citizenship ceremonies on Australia Day, and they are always great events, giving eligible migrants from our municipality the opportunity to become an Australian citizen on our national day.  It is by far the most popular citizenship ceremony held in Lane Cove with 73 conferees pledging commitment to Australia on Australia Day 2019.

 

A number of Citizenship Ceremonies have already been scheduled for 2019 and will be held in Council Chambers.  The Code suggests Council will need to schedule an additional ceremony on Tuesday, 17 September 2019, being Australian Citizenship Day.

 

The Nature of the Ceremony

 

As is the case with Lane Cove ceremonies, the Code provides that to reflect the significance of the occasion, citizenship ceremonies should be formal and meaningful occasions conducted with dignity, respect and ceremony.  They should be designed to impress upon conferees the responsibility and privileges of Australian citizenship.

 

Citizenship ceremonies must be non-commercial, apolitical, bipartisan and secular.  They must not be used as forums for political, partisan or religious expression, for the distribution of political material or the sale of souvenirs.

 

As conferees come from diverse cultures, it is important to be aware and respectful of cultural differences.

 

Role of Official Guests and Organisers

 

The presence of official guest serves to introduce new citizens to Australia’s three-tiered, democratic system of government, as well as to formally welcome them into the local community.

 

As well as the Minister, the Code requires Council to also invite all elected officials of the locality, at all levels of government including:-

·    Local Federal MP and a Senator (of a different political party);

·    Local state or territory MP; and

·    A local government representative.

 

Invited elected representatives cannot send a delegate to act in an official capacity on their behalf.

 

Official guests can also include:-

·    Community leaders

·    Representative of community organisations

·    Aboriginal and Torres Strait Islander elders or leaders

 

The Local Federal MP or Senator would normally read the Ministers Message to conferees and if they are not present, the person presiding (normally the Mayor), reads the Ministers Message.  As the attendance of an MP or Senator can never be guaranteed it is suggested there be an option in the Code to delegate this role to the presiding officer to allow seamless organisation of the event. 

 

Mayors play an important role in formally welcoming our nation’s newest citizens into the Australian community by hosting the majority of Australian citizenship ceremonies.  It is usual for them to fulfil the role of presiding officer.  Unless specifically excluded, the Mayor has standing authorisation to preside.

 

The Code suggests the Presiding Officer must not confer Australian Citizenship on family and close friends due to the perception of a conflict of interest.  This seems unnecessary given the steps the conferee has already taken to be awarded Citizenship.

 

It is the role of Council Officers to organise the ceremony.  They are responsible for ensuring a citizenship ceremony is conducted in accordance with the Code.

 

Responsibilities for organisers are to:-

·    Ensure that ceremonies are conducted in accordance with the Australian Citizenship Ceremonies Code;

·    Provide advice to those who have a role in the ceremony;

·    Ensure that the ceremony is conducted in a meaningful, dignified, orderly and memorable way with proceedings designed to impress upon candidates the significance of the occasion;

·    Ensure all candidates are informed about appropriate protocols for the citizenship ceremony;

·    Include a Welcome to Country/Acknowledgement of Country in the proceedings; and

·    Conduct identity verification of conferees.

 

The Australian Electoral Commission normally have staff in attendance to assist in the enrolment of conferees to vote.

 

Scheduling and Other Arrangements

 

The Code provides that when scheduling citizenship ceremonies Council must:-

·    Not schedule ceremonies on federal, or the relevant state or territory sitting days;

·    Engage with relevant federal and state or territory elected members to ascertain availability; and

·    Provide the schedule of ceremony dates to the offices of elected representatives along with the Department.

 

Whilst the proposal to establish an Australian Citizenship Day is supported in principle, it is suggested that the actual day be movable, so it is always held during the weekdays due to the additional cost to Council’s and other organisations in conducting them on weekends (e.g. staffing, logistics and support costs).   Also, given citizenship is a Federal Government issue, it is accepted that ceremonies should not be scheduled on Federal Parliament sitting days.  However, it is suggested reference to State Parliament sitting days be removed as they normally have no active role in ceremonies. 

 

Citizenship ceremonies are significant occasions and care should be taken to ensure that the venue reflects the importance of the occasion and they can include outdoor venues.  The location Council uses befit this criteria.

 

In choosing a location for the ceremony, Council as is the normal practice when organising events, undertakes the necessary event planning and/or a risk assessment and in line with our policies and procedures.  Consideration is given to accessibility such as ramps or elevators.

 

Citizenship ceremonies are conducted under the authority of the Australian Government Minister responsible for citizenship matters.  In keeping with other Commonwealth official occasions, the following national symbols should be present in a citizenship ceremony:-

·    The Australian national flag;

·    The Aboriginal and Torres Strait Islander flags;

·    The Commonwealth Coat of Arms;

·    An official portrait or photograph of The Queen of Australia, Her Majesty Queen Elizabeth II; and

·    The national anthem (Advance Australia Fair) should be played.

The presence of these symbols is supported but should be an optional protocol only, particularly for outside venues.

 

In addition to observing the legal requirements and important elements of the ceremony, Council may voluntarily incorporate, as it currently does, other features which would significantly enhance the occasion.

 

The provision of gifts, entertainment and refreshments is entirely voluntary and at the discretion of organisers such as Councils.

 

The Code advises that any gifts are to be appropriate to the occasion and cannot be of a political, commercial or religious nature.  Examples of appropriate gifts include:-

·    A native plant that could grow well in the local area;

·    A genuine item reflecting Aboriginal and Torres Strait Islander cultures;

·    A book about the local region;

·    A commemorative coin or pin; and

·    A free copy of a professional photograph of the occasion.

 

Additionally, information can be provided to conferees on local community services including volunteering opportunities and multicultural services.

 

Entertainment befitting the ceremony may be incorporated into a ceremony.  Local musicians have been well received at our ceremonies as has the social gathering that includes refreshments at the conclusion of the Ceremony.  The Code suggests that Council should ensure that any music licences have been obtained by contacting APRA AMOCOS.  This is impractical as Council is not aware of the entertainers selected playlist.  Instead this should be the responsibility of the entertainer/artist.

 

Dress Code

 

The Code provides that a dress code is to be set by individual Councils.

 

The Code suggests the attire of attendees at Citizenship Ceremonies should reflect the significance of the occasion.  This is normally the case with the attire of attendees at ceremonies held in Lane Cove including conferees, official and other guests.  Additionally, Council respects the right of conferees to wear national or cultural dress at ceremonies if they wish.  It is therefore considered not necessary to formalise a dress code.

 

Conclusion

 

Council continues to host Citizenship Ceremonies which reflect the significance of the occasion and are generally conducted in accordance with the Code.  Throughout the report there are suggestions on how the code may be improved to assist in the seamless planning of ceremonies but still maintaining the status and significance of the event.


 

 

RECOMMENDATION

 

That Council:-

1.   Receive and note the report;

2.   Acknowledge the proposed changes to the Australian Citizenship Ceremonies Code and provide a submission to the Minister for Immigration, Citizenship and Multicultural Affairs reflecting the comments in the submission; and

3.   Not adopt any formal dress code of conferees, officials and other guests at citizenship ceremonies and respect the right of conferees to wear national or cultural dress if they wish.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

Australian Citizenship Ceremonies Code

50 Pages

 

 

 


 

Ordinary Council Meeting 18 February 2019

Golf Course Maintenance Tender

 

 

Subject:          Golf Course Maintenance Tender    

Record No:    SU7245 - 3325/19

Division:         Open Space and Urban Services Division

Author(s):      Bryan Dempsey; Martin Terescenko 

 

 

 

Executive Summary

 

Due to recent difficulties experienced in relation to recruiting and maintaining a qualified full work crew at the Lane Cove Golf Course, Council has investigated the option of engaging a contractor to provide these golf course maintenance services for a period of two (2) years with one (1) year options.

 

Council called for tenders in accordance with Council’s Tender and Quotation Procedure for the maintenance of the Lane Cove Golf Course in late 2018. 

 

Noting that the costs associated with utilising a contractor are comparable to that of employing full time staff to undertake the same duties, it is recommended Council pursue the engagement of a contractor.  This report provides details on the tender process conducted and recommends that the tender from Green Options Pty Ltd be accepted.

 

Background

 

Over the past few years Council has experienced difficulty recruiting and maintaining a full complement of staff at the Lane Cove Golf Course and over the past 10 years has not been able to keep an apprentice for the full four (4) year apprenticeship term.

 

In July 2018 Council’s Head Greenkeeper retired resulting in no staff at the golf course. Council went through the recruitment process for the Head Greenkeeper’s position on two (2) occasions and were unable to appoint a suitable replacement.

 

With no staff left to maintain the golf course Council temporarily engaged a contractor (Green Options) to undertake the maintenance duties. This temporary arrangement demonstrated that the costs of engaging a contractor were comparable to the costs of engaging fulltime staff to undertake the same duties and the quality of work was not compromised.  In late 2018 a tender for the maintenance of the Lane Cove Golf Course was run in order to further test the market providing these services.   

 

Discussion

 

A tender specification, attached at AT-1, was prepared detailing:-

1.   Schedule of work including the standards for how the relevant areas of the golf course are to be maintained. These areas include rough, fairways, tees and greens;

2.   Hours of work; and

3.   Safety and reporting requirements. 

 


 

The specification also stated that tender submissions would be assessed based on the following weighted criteria:-

 

Price (30%)

 

Priced was based on the Tender Price and schedule of rates provided in the mandatory schedules.

 

The bids were scored based on the total price submitted for maintenance services over the maximum contract period of five (5) years, with the lowest price receiving 30 points. 

 

Capability and Capacity (25%)

 

Capability and Capacity refers to the capability of the tenderer to work within relevant policy frameworks and applicable legislation, demonstrated capacity to provide the goods and perform the services required and any initiatives for improved service delivery or continuous improvement. 

 

To achieve the maximum score the tenderer is to provide full details of personnel and equipment to carry out the work, management structure of the company, financial capability to provide the Work/Services at both a financial and operational level, demonstrated resource and financial management skills, methodology for service delivery including contingency plans to cover downtime and other unforeseen circumstances and initiatives which will provide improved environmental or social outcomes or value for money. 

 

Experience (25%)

 

Experience refers to the level of relevant experience and qualifications of the tenderer and its personnel, including in areas of management and supervision, and experience of any sub-contractors to be used.

 

To achieve the maximum score the tenderer is to have demonstrated relevant experience and good service delivery track record, preferably experience in golf course maintenance and with contracts of a similar nature within the local government sector.

 

Sustainability and Environment (10%)

 

Sustainability and Environment Assessment refers to the manner in which environmental issues are to be appropriately addressed in regard to environmental legislation and documentation outlining past performance in regard to environment protection and enhancement initiatives.

 

To achieve the maximum score the tenderer is to provide details of an environmental policy and answer favourably to all applicable questions in the Environmental Survey included in the tender specification

 

Work Health & Safety (10%)

 

Refers to the tenderer’s commitment to and compliance with the Work Health and Safety legislation.  To achieve the maximum score the tenderer is to have demonstrated the implementation of appropriate Work, Health and Safety policies and procedures including a Work Health And Safety Management Plan and relevant Safe Work Method Statements, hold adequate insurance coverage and have implemented accredited quality assurance programs.

Council advertised the tender in the Sydney Morning Herald on Tuesday, 27 November 2018 and the North Shore Times on Thursday, 29 November 2018.  Tenders closed at 2pm on Tuesday, 8 January 2019.  Council received submissions from eight (8) tenderers. 

The tender evaluation panel consisted of Council’s Executive Manager – Open Space and Urban Services, Manager – Civic Services, and Manager – Governance.

Each tender was assessed based on the above weighted criteria and ranked accordingly:-

Company

Price

(30%)

Capability & Capacity

(25%)

Experience (25%)

Work Health & Safety

(10%)

Sustainability & Environment

(10%)

 

 Overall Rank

Atlas Golf Services PTY LTD

 

 

 

 

 

5

Elite Sports Turf Management

Preferred

 

 

 

 

6

Flemming Contracting Pty Ltd

 

 

 

 

 

8

Green Options

 

 

 

Equal Preferred

Preferred

1

Landscape Solutions Australia

 

 

 

 

 

2

Programmed Turnpoint Pty Ltd

 

Preferred

Preferred

Equal Preferred

 

3

The Green Horticulture Group Pty Ltd

 

 

 

 

 

4

UDLM Group

 

 

 

 

 

7

 

A confidential memorandum has been circulated separately to Councillors detailing the prices submitted by each Tenderer and how each of the weighted criteria was assessed.

 

As the engagement of a contractor is a new arrangement for maintaining the golf course Council will ensure that weekly site assessments are undertaken with the Head Greenkeeper to ensure that all requirements are being satisfied as per the contract.  The KPI’s for the contract are included in section 3 of AT-1.

 

Conclusion

A confidential memorandum has been circulated separately to Councillors detailing the prices submitted by each tenderer, how each of the weighted criteria was assessed and details of the reference checks undertaken of the recommended tenderer.

 

 

 

Having recorded the highest total score across all the weighted criteria with positive reference checks being received about the quality and reliability of their work, the Tender Panel recommends:-

1.   The tender for the provision of Golf Course Maintenance for the Lane Cove Golf Course be awarded to Green Options for an amount of $315,900 per annum (two years); and

2.   The General Manager be authorised to enter into contract with them. 

 

 

 

 

RECOMMENDATION

 

That Council consider the recommendation from the Tender Panel for the provision of Golf Course Maintenance for the Lane Cove Golf Course.

 

 

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1View

Schedule D:  Tender Specification

10 Pages

 

 

 


 

Ordinary Council Meeting 18 February 2019

2nd Quarter Review of the 2018-19 Delivery Program and Operational Plan

 

 

Subject:          2nd Quarter Review of the 2018-19 Delivery Program and Operational Plan    

Record No:    SU238 - 79189/18

Division:         Corporate Services Division

Author(s):      Kirsty Beram 

 

 

Executive Summary

This report outlines the 2nd Quarter progress towards achieving the projects listed in the adopted 2018-19 Delivery Program and Operational Plan.  It is recommended that the report be received and noted.

 

Discussion

Council’s adopted 2018-19 Delivery Program and Operational Plan details the projects proposed to be undertaken during the financial year in order to meet the goals and objectives of Community Strategic Plan, “Liveable Lane Cove: 2035”.  Council reports quarterly on the progress towards completing the projects and achieving the targets for the adopted performance measurements. The 2nd Quarter Review of the 2018-19 Delivery Program and Operational Plan is shown attached as AT-1

 

The projects in the Quarterly Review are listed by the responsible Council Division and where the project has a completion date the ‘Action Status’ column graphically demonstrates the progress towards completion. The Review also includes a comment on the status of each project.

 

The Quarterly Review also provides a report on progress towards achieving the targets set for performance measurement for each Division of Council. A cumulative figure for performance measurement is shown so that performance can be tracked each quarter towards achieving the required target.

Highlights for the 2nd quarter include:-

·    Provided financial assistance to the Rotary Club of Gunnedah as part of Council’s support to its drought-stricken Sister City of Gunnedah (October);

·    Received a Highly Commended Award in the Heritage and Culture section at the Sustainable Cities Awards presented by Keep Australia Beautiful NSW for the activities surrounding the Plaza’s 40th Anniversary celebrations (October);

·    Adopted a Social Media Policy (October);

·    Sustainability Lane event was held as part of the Lane Cove Village Fair (October);

·    Lane Cove Night Out event held to promote shopping locally (October);

·    Hosted a Small Business Breakfast as part of Small Business Month entitled ‘Digital Marketing – Everyone’s Business’ (October);

·    Provided $5,000 in funding for local sustainability projects through Round 16 of the Sustainability Small Grants Program (November);

·    Presentation of the Annual Financial Statements for 2017/18, which reflected Council’s solid financial position and achievement of all key industry KPIs;

·    Adopted Council’s Annual Report which was developed as part of the Integrated Planning and Reporting Framework (November);

·    Literary Awards Presentation Night held (November);

·    Festival by the River was successfully delivered (November);

·    Won the Institute of Public Works Engineering Australia ‘Local Government Excellence in Road Safety Award’ for the 2018 Road Safety Calendar which is a collaboration between Road Safety Officers from seven (7) local councils across the Northern Sydney region (November);

·    Resolved to enter into a Voluntary Planning Agreement for the current Coles site which will deliver community space, better pedestrian connections and public car parking (November);

·    Accepted a Tender from TSA Management for Project Management for the St Leonards Plaza project (December);

·    Hosted an interactive workshop session on the Department of Planning’s St Leonards Crows Nest Draft 2036 Plans (December);

·    Light Up Lane Cove Christmas Lights Competition held (December);

·    Lighting of the Christmas Tree and Chanukah events held in the Plaza (December); and

·    Resolved to proceed with a Planning Proposal to provide more open space for the Mowbray Precinct (December).

 

 

RECOMMENDATION

 

That the 2nd Quarter Review of the 2018-19 Delivery Program and Operational Plan be received and noted.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

2nd Quarter Review of the 2018-19 Delivery Program and Operational Plan

76 Pages

 

 

 


 

Ordinary Council Meeting 18 February 2019

Small Business Friendly Councils Conference 2019

 

 

Subject:          Small Business Friendly Councils Conference 2019    

Record No:    SU16 - 4690/19

Division:         Corporate Services Division

Author(s):      Simon Cole 

 

 

Executive Summary

 

Council received an invitation from the NSW Small Business Commissioner to attend the Small Business Friendly Councils Inaugural Conference to be held in May 2019.   This report seeks to authorise the attendance of Councillors wishing to attend the two-day event in Sydney.

 

Background 

 

The NSW Government’s Small Business Friendly Council Program was established in September 2014 to support local councils to engage more effectively with small businesses.  Council has been supportive of the Program since its inception, participating in events and promotions.    Small Business Friendly Council Conferences are held to promote the Program’s objectives and initiatives.

 

The Conference in Sydney is to be held over two days on Thursday 16 May 2019 and Friday 17 May 2019 at the Swiss Hotel in the City. 

 

The Conference will include keynote and topic speakers, panel discussions, and concurrent sessions on small business strategies for local Councils.  Further details about this event may be found at the website of the NSW Small Business Commission at https://www.smallbusiness.nsw.gov.au.

 

Discussion

 

The cost for attendance is $450.00 or $350.00 if paid before 28 February 2019.  

 

Council funding to support attendance by Councillors at the Conference is available as part of the Councillor Professional Development Program. 

 

Conclusion

 

This event presents Councillors with an opportunity to network and learn from experts and the experiences of other Councils on the development of local strategies which best engage and support small businesses and the local economy.

 

 

RECOMMENDATION

 

That Council authorise interested Councillors to attend the Small Business Friendly Council Conference in Sydney on 16 and 17 May 2019.   

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.


 

Ordinary Council Meeting 18 February 2019

2nd Quarter Review of the 2018-2019 Budget

 

 

Subject:          2nd Quarter Review of the 2018-2019 Budget    

Record No:    SU757 - 1745/19

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

The Second Quarter 2018 - 2019 Budget Review involves a variety of variations in both income and expenditure. It is recommended that the Budget be varied in terms of the report.

 

Background

 

Council is required to prepare a Budget Review Statement each quarter, in accordance with Clause 203 of the Local Government (General) Regulation 2005. This report is prepared in accordance with the clause for the period ending 31 December 2018. The Office of Local Government has issued a prescribed format for reviews which is included as an attachment to this report. The purpose of these reviews is to ensure that the impacts of financial variations are reflected in the forecast of Council’s global budgetary position to 30 June 2019, and the adopted Budget adjusted accordingly.

 

Discussion

The following is a summary of Council’s adopted Budget for 2018 - 2019 and the revised Budget following the adjustments included in this report: -

 

 

Original Budget

(000’s)

1st Quarter Adjustments

(000’s)

2nd Quarter Adjustments (000’s)

Revised Budget

(000’s)

Expenditure - Operating

44,180

124

66

44,370

Income - Operating

96,762

142

100

97,004

Surplus/ (Deficit)

52,582

18

34

52,634

Surplus/(Deficit) before

Capital Grants/Contributions

31,063

18

34

31,115

 

Operating Expenditure

Changes in Operating Expenses related to increases to legal, operating and external audit expenses. In addition, changes included additional valuation fees for rental properties and a social Media Strategy to support the Digital Marketing Coordinator that weren’t budgeted for.

Operating Income

The only movement in Operating Income related to an increase in investment income. Although interest rates remain low the investment portfolio continues to exceed budget but is expected to reduce significantly as work continues on the Rosenthal Project.

Capital Expenditure

During the December quarter Council received grants for the temporary fit out of the Boat Locker and improvements for the kiln room at Centrehouse. In addition there were improvements to the Market Square car park. 

 

 

Capital Income

 

Changes in Capital income relate to the funding of Capital Expenditure projects.

 

Conclusion

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005.

It is my opinion that the quarterly Budget Review Statement for Lane Cove Council for the quarter ended 31 December 2018 indicates that Council's projected financial position will be satisfactory at year end 30 June 2019, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

 

 

RECOMMENDATION

 

That the 2018 – 2019 Budget be varied as follows: -

 

 

Original Budget

(000’s)

1st Quarter Adjustments

(000’s)

2nd Quarter Adjustments (000’s)

Revised Budget

(000’s)

Expenditure - Operating

44,180

124

66

44,370

Income - Operating

96,762

142

100

97,004

Surplus/ (Deficit)

52,582

18

34

52,634

Surplus/(Deficit) before

Capital Grants/Contributions

31,063

18

34

31,115

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

Budget Review for the Quarter Ended 31 December 2018

6 Pages

 

 

  


 

Ordinary Council Meeting 18 February 2019

Implementation of North District Plan Actions - LEP Health Check and Local Strategic Planning Statements

 

 

Subject:          Implementation of North District Plan Actions - LEP Health Check and Local Strategic Planning Statements    

Record No:    SU7111 - 938/19

Division:         Environmental Services Division

Author(s):      Anthony Crichton; Christopher Pelcz; Terry Tredrea 

 

 

Executive Summary

 

The purpose of this report is to outline the process and explain how the new Draft Local Strategic Planning Statements (DLSPS) will be developed.

 

Under Clause 3.8 (3) of the NSW Environmental Planning and Assessment Act 1979 (the Act) soon after a District Plan is made, each Council must review their LEPs and prepare any Planning Proposals that are necessary to give effect to the District Plan and implement their actions. 

 

An LEP Health Check was conducted on Council’s existing planning framework (i.e. Community Strategic Plan, Delivery Program and Operational Plan, LEP, DCP and relevant Planning Proposals) against the actions of the North District Plan – which have a primary focus on jobs, housing, infrastructure and sustainability. A number of specific actions relate to increasing new jobs and housing by concentrating them in centres (i.e. St Leonards) to ensure that new housing (and jobs) occur in the appropriate locations.

 

This LEP Health Check commenced in June 2018 and submitted to the Greater Sydney Commission (GSC) in October 2018. Overall, Council has addressed 54 of the 68 Actions relevant to Lane Cove. A number of actions are being led by separate Government agencies (i.e. Planned Precincts) with the remainder from Council. Following a gap analysis, Actions were identified as either high or low priorities. In December 2018, the Commission provided written assurance that Council’s responses were acceptable and drafting of Council’s Local Strategic Planning Statement can now begin.

 

Introduced as part of the changes to the Act, Council’s must now prepare and make a Local Strategic Planning Statement and review it every 7 years. This document, when endorsed, will form a separate (but integrated) part of Council’s Integrated Planning framework. The GSC’s timetable requires the draft Statement to be placed on public exhibition before 1 July 2019.

 

As part of the Local Strategic Planning Statement, it is important to note that the findings (draft or final) of the St Leonards Planned Precinct must be acknowledged and inform Council’s statement. Ultimately, Council’s statement cannot be inconsistent with the vision, objectives or directions of a Planned Precinct.

 

Background

 

This section explains the North District Plan (ND Plan) and the Local Environmental Plan Review process.

 

North District Plan

 

The ND Plan is a 20 year plan to manage growth in Sydney’s North in the context of economic, social and environmental matters to achieve the 40 year vision for Greater Sydney.  It contains 5 themes, 24 priorities and 84 actions of that Plan.  These actions are set out under the main themes of: ‘Infrastructure and Coordination’, ‘Liveability’, ‘Productivity’ and ‘Sustainability’.

 

The Act (Section 3.8) requires local environmental plans to “give effect to” (deliver) the objectives and priorities identified in the Region Plan and relevant District Plan. This involves: -

·    A review of Council’s existing strategic planning framework against the relevant District Plan; and

·    Identifying and/or undertaking necessary studies and strategies that would deliver District Actions and adopt a Local Strategic Planning Statement which will guide any future update of local environmental plans.

 

Each council must prepare and make a Local Strategic Planning Statement and review it at least every seven years to provide an alignment between regional and district plans and local strategic planning and delivery.

 

LEP Review Process

 

The objective of the LEP Review process or ‘LEP Health Check’ is “to give effect to the ND Plan in the Greater Sydney Region”. As part of its Health Check, Council was required to review its LEP and associated documents, plans, policies to:

1.   Identify any gaps to analyze how aligned the existing LEP is to the 84 Actions in the North District Plan (a Review Audit, or ‘Health Check’);

2.   Identify priorities for investigation (incl. studies) to inform the Local Strategic Planning Statement;

3.   Provide a key step in the implementation of the North District Plan within the Greater Sydney Region (through an LEP Amendment), and

4.   Provide a basis for a later Local Strategic Planning Statement which becomes the broad basis for strategic planning in the Lane Cove LGA.

 

Council’s LEP Health Check was to take into account the provisions of:

·    Council’s existing Local Environmental Plan,

·    All existing active Planning Proposals (that have been publicly exhibited* or finalised),

·    Council’s existing Development Control Plans,

·    Community Strategic Plan (CSP),

·    Delivery Program and Operational Plan, and

·    Any other relevant Council plans.

*Note: Any Planning Proposals that are relevant to achieving the actions of the North District Plan will be considered when drafting the Draft Local Strategic Planning Statement.

 

Indicative timeline

 

The Greater Sydney Commission (GSC) prepared an indicative timeline for updating LEPs this is attached in AT-1. This process is scheduled to be completed in June 2021.

 

Discussion

 

Phase 1 – LEP Review Process

 

The purpose of this review was to identify how closely aligned the existing Lane Cove Local Environmental Plan 2009 and associated Council controls are to the Actions in the North District Plan. It provides the context that identify the priorities for investigation to inform the Local Strategic Planning Statement and provide a key step in the implementation of the North District Plan within the Greater Sydney Region.

 

It is important to note that 16 of the 84 Actions described in the North District Plan are not considered to be relevant or applicable to the Lane Cove context.

 

Assessment of Actions Addressed and Remaining

 

Using Council’s planning documents and active Planning Proposals (where relevant) a response to each of the actions of the North District Plan was provided. A ranking system from 1 (‘not included in existing plans’) to 5 (Complies with District Plan, no further action) was then used to indicate the degree of compliance with the North District Plan. This was to highlight and provide:

·    What further technical studies may be required to implement the actions of the North District Plan.

·    Advice on the preparation of any planning proposals to give effect to the District Plan.

·    Priorities for the draft Local Strategic Planning Statement.

 

For example, Council has initiated a number of major capital projects, including: additional car parking in the Lane Cove CBD, the Little Lane Community Hub, Hughes Park, Blackman Park (regional recreation facility), St Leonards Plaza (yet to commence), seniors housing at 266 Longueville Road and the Rosenthal Avenue development.  A number of other projects are in advanced planning stages.

 

Key Findings

 

Overall, Council agrees with and is well advanced in delivering the outstanding relevant Actions of the North District Plan. Council already has a number of existing (or draft) plans which address 54 of the 68 relevant Actions in the North District Plan. In particular, Council’s recently adopted Community Strategic Plan and Delivery Program and Operational Plan contain strategies and actions which will ‘give effect’ to the remaining actions. They are at varying stages of completeness and/or priority but have been prioritised to indicate the priorities for preparation of future planning proposals (this is shown in AT-2).

 

Outstanding Actions – Priorities

Following the above analysis, a list of priorities and planning initiatives were developed so that the outstanding District Plan Actions can be addressed. All of these items are included in actions from Council’s Delivery Program and Operational Plan:

 

Initiatives – to be completed within the next 3 years

 

·    Review of Major Projects Strategic Management Plan & other infrastructure plans;

·    Conduct a streetscape analysis for Birdwood Avenue, Little Lane and Sera Street;

·    Review existing Affordable/Key Worker policy in light of the North District Plan;

·    Develop a Draft Local Housing Strategy for the LGA (having regard to Greater Sydney Commission advice, St Leonards/Crows Nest Draft 2036 Plan findings, Council’s local planning context/approach, relevant Planning Proposals and strategic planning framework);

·    Prepare an Urban Canopy Study to inform an Urban Forest Management Policy; and

·    Implement existing sustainability actions, investigate further ways to improve sustainability and respond to climate change.

 

In relation to the lower priority actions (see AT-2), these may require amendments to Council’s existing plans (i.e. Community Strategic Plans, Delivery Program and Operational Plans etc) as they are yet to be actioned/funded. However, given that these actions are not considered priorities, they can potentially be incorporated back into Council’s Delivery Program and Operational Plan (and other plans) when they are later reviewed. 

 

Phase 2 – Local Strategic Planning Statements

 

As part of changes to the planning legislation, all Councils are required to create a Local Strategic Planning Statement (LSPS), which has been informed by an LEP Health Check. An LSPS is to include or identify the following:

 

a)   the basis for strategic planning in the area, having regard to economic, social and environmental matters,

b)   the planning priorities for the area that are consistent with any strategic plan applying to the area and (subject to any such strategic plan) any applicable community strategic plan under section 402 of the Local Government Act 1993 ,

c)   the actions required for achieving those planning priorities,

d)   the basis on which the council is to monitor and report on the implementation of those actions.

 

In addition, Local Strategic Planning Statements will set out:

 

·    the 20-year vision for land use in the local area;

·    the special characteristics which contribute to local identity;

·    shared community values to be maintained and enhanced; and

·    how growth and change will be managed into the future.

 

The intention of these statements is to assist with the required implementation of all actions in the Regional and District Plans, and Council’s own priorities in the Community Strategic Plan. They also shape how development controls in the local environmental plan (LEP) evolve over time to meet the community's needs, with the LEP and Development Control Plan the main delivery tools. This document will establish a ‘clear line of sight’ for the planning framework from the regional to the local planning context (see Figure 2).

 

Figure 2: New Planning Framework

 

NSW Department of Planning and Environment has also prepared a fact sheet of frequently asked questions about these statements (see AT-3).

 

It is important to note that the Draft LSPS, along with the Draft Local Housing Strategy, will also form the basis for Council’s 6-10 year housing target for the entire LGA. However, Council has already received advice from the Greater Sydney Commission in this regard and will incorporate into both the Local Housing Strategy and the Draft Local Strategic Planning Statement. Council’s statement must also have regard to the findings of the St Leonards Planned Precinct plans and studies.

 

Relationship to Planned Precincts

 

Given that St Leonards forms part of a Planned Precinct and a number of Actions in the North District Plan specifically relate to St Leonards and Crows Nest, Council is required to acknowledge and incorporate any findings (draft or final) of the St Leonards Planned Precinct into its draft Local Strategic Planning Statement and subsequent planning documents. An LSPS cannot be inconsistent with the vision, objectives or directions of a Planned Precinct.

 

NSW Department of Planning and Environment has also prepared a fact sheet on the relationship between Local Strategic Planning Statements and Planned Precincts (see AT-4).

 

Timeline

 

The GSC’s timetable requests the initial draft Local Strategic Planning Statement to be prepared and placed on public exhibition before 1 July 2019. Following a review of submissions and any possible amendments, a final Local Strategic Planning Statement is to be prepared by Council by December 2019.

 

Prior to this, written assurance from the Greater Sydney Commission must be received, and incorporated into the final LSPS and endorsed by Council.

 

Conclusion

 

Council’s LEP Health Check has shown that it is well advanced in delivering most of the relevant Actions of the North District Plan. Outstanding works have been identified and prioritised according to importance – it was noted that the bulk of them were already contained (as actions) in Council’s existing planning framework, while others were deemed as low priority and can be considered at a later stage.

 

Having been endorsed and approved by the Greater Sydney Commission, this work can now be used to inform the preparation of Council’s draft Local Strategic Planning Statement.

 

An initial Draft Local Strategic Planning Statementwill be submitted to the June 2019 Council meeting for consideration.

 

 

RECOMMENDATION

 

That Council receive and note the report

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1View

LEP Road Map - Indicative Timeline

3 Pages

 

AT‑2View

Results of Gap Analysis

4 Pages

 

AT‑3View

Fact Sheet - Local Strategic Planning Statements

6 Pages

 

AT‑4View

Fact Sheet - Planned Precincts and Local Strategic Planning Statements

1 Page

 

 

 


 

Ordinary Council Meeting 18 February 2019

River Road West / Longueville Road / Northwood Road Intersection Upgrade

 

 

Subject:          River Road West / Longueville Road / Northwood Road Intersection Upgrade    

Record No:    SU1326 - 6918/19

Division:         Open Space and Urban Services Division

Author(s):      Sashika Perera 

 

 

Executive Summary

 

The traffic lights at the intersection of River Road West / Longueville Road / Northwood Road has consistently been the location of regular crashes. Council has been working with the Roads and Maritime Services (RMS) to develop a proposal to improve the safety of this intersection.

 

With RMS assistance, short and long term concept plans have been developed to upgrade the intersection.

 

On 7 February 2019 the NSW Government announced a $1 Million grant towards the upgrade of this intersection. With this grant Council will commence the development of detailed construction plans for the implementation of the short term option as a priority.

 

Upon completion of the short term works, Council will work with the relevant stakeholders to further develop the long term option.

 

Background

 

River Road West serves as a key link in the strategic road network, linking Crows Nest and North Sydney with the state road network at Burns Bay Road in Lane Cove West. This link carries on average 21,300 vehicles daily (seven-day AADT – 2015).

With its current configuration, the subject intersection has seen 23 crashes within a five (5) year period (between 2012-2017).

 

To address the crash history, Council, together with Roads and Maritime Services (RMS) have undertaken the following interim works:-

 

·    RMS Installed a ‘through’ arrow (instead of the green light) for vehicles travelling along Northwood Road into Longueville Road; and

 

·    Council undertook line marking works to exaggerate the priority movement from Northwood Road into River Road West. These works included a dashed line through the intersection, installation of a painted median island that extends the physical median island and reconfiguration of the pavement arrows to align with the arrows on the traffic signals.

 

The above works were minor enhancements and Council has continued to work with the RMS to develop the short term and long term design options to upgrade the intersection.

 

Discussion

 

On 7 February 2019 the NSW Government announced a $1 Million grant towards the upgrade of this intersection. This funding will be utilised to implement the short term option of the proposed upgrade whilst, the feasibility of the long term option will be investigated by Council following the completion of short term works.

 

The short term option as illustrated at AT-1 includes:-

 

·    An introduction of a right turn movement from Longueville Road into River Road West for general traffic; and

 

·    To reinforce that Longueville Road acts a side street to this intersection, it will be realigned so that it enters the intersection at a right angle. This in turn will exaggerate the right turn movement from Northwood Road into Longueville Road to reinforce its status as a side road and ensure that the movement from Northwood Road into River Road West is the main through movement for this intersection.

 

The long term option as illustrated at AT-2 includes:-

 

·    An additional through lane from Northwood Road into River Road West. The additional lane will allow for two (2) dedicated through lanes from Northwood Road into River Road West and a dedicated right turn lane from Northwood Road into Longueville Road (as opposed to a shared through and right turn lane).  The dedicated through and right lanes are aimed at reducing crashes associated with lane changing; and

 

·    Potential land acquisition from the Longueville Sports Club and petrol station which may be required to accommodate the proposal as set out in the current preliminary concept plans.

 

Conclusion

 

Long and short term concept plans have been developed by Council and RMS which seek to improve traffic safety at the River Road West / Longueville Road / Northwood Road intersection.  The short term works will be completed with funds contributed by the NSW Government and Council. Further investigation for the long term option will be undertaken upon completion of the short term works. This investigation will include consultation with all stakeholders, including the Longueville Sport Club.

 

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1View

Short-Term Option - Stage 1

1 Page

 

AT‑2View

Long-Term Option - Stage 2

1 Page

 

 

 


 

Ordinary Council Meeting 18 February 2019

Council Snapshot

 

 

Subject:          Council Snapshot    

Record No:    SU220 - 7161/19

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

Executive Summary

 

Attached for the information of Councillors is a review of Council’s recent activities.  This report provides a summary of the operations of each Division for January 2019.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1View

SnapShot January 2019

46 Pages