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Minutes

Ordinary Council Meeting

17 September 2018, 7:00pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.

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Ordinary Council 17 September 2018

Minutes

 

PRESENT: Councillor P. Palmer (Chair), Councillor S. Bennison, Councillor K. Brent, Councillor D. Brooks-Horn, Councillor K. Morris, Councillor D. Strassberg, Councillor F. Vissel and Councillor A. Zbik.

 

ALSO PRESENT: General Manager, Executive Manager – Corporate Services, Executive Manager – Environmental Services, Executive Manager – Open Space & Urban Services, Executive Manager – Human Services, Executive Officer and Manager – Governance.

 

DECLARATIONS OF INTEREST:

Councillor Strassberg declared a pecuniary interest in regards to the Notice of Motion Lane Cove Gift Card as he is the Chief Operating Officer for a company that provides this type of product.  He indicated he would vacate the Chamber and not debate or vote on the matter.

OPENING OF MEETING WITH PRAYER

The meeting was opened with a prayer by Pastor Rick Johnson of Lane Cove Uniting Church.

 

ACKNOWLEDGEMENT OF COUNTRY

The Mayor gave an acknowledgement of Country.

 

WEBCASTING OF COUNCIL MEETING

The Mayor advised those present that the Meeting was being webcast.

 

SUSPENSION OF STANDING ORDERS

159

RESOLVED on the motion of Councillors Brent and Brooks-Horn that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

PUBLIC FORUM

Ezzat Zadeh of Lane Cove, requesting removal of the Stop Work Order issued in relation to his property, expressing concerns in relation to access and safety.

 

Tony Nolan of Lane Cove, supporting the provision of a dedicated performing arts space in Lane Cove, suggesting it is beneficial to the social capital and businesses of Lane Cove and requesting Council consider reinstating the Lane Cove Cultural Advisory Committee to further help the development of performing arts in Lane Cove.

 

Jacky Barker of Lane Cove, commenting on the devastation caused in the community by the recent fire at the 12ft Skiff Club facilities in Longueville, urging Council to rebuild the boat shed and lockers as soon as possible, expressing disappointment with the Longueville Road traffic survey suggesting a more holistic view is required, supporting the provision of a dedicated multipurpose performing arts space in Lane Cove and expressing concerns in relation to Council’s issuing of  letters following the previous Ordinary Council Meeting including the costs associated with such legal action.

 

Sarah Edwards of Lane Cove and a member of the Lane Cove Theatre Company, supporting the provision of a dedicated performing arts space in Lane Cove, perhaps within the current Coles site, which is functional and can be shared by all performing arts groups in Lane Cove.

 

Belinda Korner of Lane Cove, supporting a performing arts space in Lane Cove.

 

Rose Edwards of Lane Cove, on behalf of the Lane Cove Theatre Company, supporting the provision of a dedicated shared performing arts space in Lane Cove.

 

Reg Mui of Lane Cove West, on behalf of the Lane Cove West Residents Association, expressing support for the Notice of Motion Moratorium on Resident Planning Proposals in the Lane Cove Local Government Area” at the Ordinary Council Meeting of 20 August 2018.

 

Jocelyn Biddle of Longueville, supporting the provision of a dedicated performing arts space in Lane Cove that can be shared by music, theatre and dance groups and highlighting potential benefits to local businesses resulting from attracting more people to the area.

 

Doug Stuart of Longueville, commenting on the Traffic Survey for Longueville Road, suggesting that Council consider engaging crossing guards for the pedestrian crossing at peak hours whilst further surveys are undertaken and commending Council’s report on the phasing out of single use of plastic items, requesting these measures be extended to include a ban on the distribution of all balloons in the Local Government Area.

 

Monique Unger of Artarmon and member of the Lane Cove Concert Band, supporting the development of a dedicated shared performing arts space in Lane Cove with sufficient storage and car parking facilities and supporting a ban on the distribution of all balloons in the Local Government Area.

 

Lisa Perry of Greenwich, objecting to the proposed service of alcohol at the Greenwich Baths at an upcoming event planned at the venue.

 

Greg Perry of Greenwich, objecting to the provision of a Liquor Licence to the operator of the Greenwich Baths and the proposed service of alcohol at an upcoming event planned at the venue.

 

Ajaya Jayarao of Northwood, on behalf of the Northwood Action Group, expressing concerns in relation to the Pedestrian Access and Mobility Plan specifically in relation to the access and crossing on River Road between Blaxland Corner and Greenwich Hospital, suggesting the crossing requires higher prioritisation and that the nearby footpath on the south side of River Road requires extension from Northwood Road to Blaxland Corner.

 

Jackie Brighton of Lane Cove, on behalf of the Lane Cove Concert Band, supporting the provision of a dedicated performing arts space in Lane Cove at the current Coles site.

 

Gavin Stains of Cherrybrook and Director of the Cameraygal Wind Symphony for the Lane Cove Band program, supporting the provision of a dedicated performing arts venue in Lane Cove to support their band performances.

 

Philip Arnold, Musical Director of the Lane Cove Concert Band, supporting the provision of a dedicated performing arts space in Lane Cove.

 

Trisha Peterson of Lane Cove, supporting the provision of a dedicated shared performing arts space in Lane Cove.

 

Tim Brighton of Riverview, in support of the provision of a dedicated all purpose performing arts space in Lane Cove, endorsing the comments of previous speakers and suggesting a facility would benefit the vibrancy of the local community and local businesses as well as allow performing arts groups to develop to their full potential.

 

Lyndall McNally of Riverview, President of the Lane Cove Youth Orchestra and member of the Lane Cove Concert Band, supporting the provision of a dedicated performing arts space in Lane Cove at the current Coles site.

 

Michelle Casiglia of Riverview, President of the Lane Cove Concert Band, supporting the provision of a dedicated performing arts space in Lane Cove to be shared by the various performing arts groups in Lane Cove.

 

Catherine Ruff of Roseville and member of the Lane Cove Concert Band, supporting the provision of a dedicated performing arts space in Lane Cove.

 

Janet Merewether of Lewisham, supporting the provision of a dedicated performing arts space in Lane Cove.

 

John Southwood of Greenwich, expressing concerns in relation to the deterioration of the relationship with Council and residents over the last 12 months, Council’s community engagement activities and recent actions pursued by Council in relation to comments made during the public forum of the previous Ordinary Council Meeting and objecting to the provision of a Liquor Licence to the operator of the Greenwich Baths for an upcoming event planned at the venue without community consultation.

 

Tom Ingram of Greenwich, objecting to the Embassy Tower development in the St Leonards South area and the St Leonards South Planning Proposal.

 

Margo Easton requesting Council consider the needs of the performing arts community in Lane Cove and commit to consulting with this community to deliver a dedicated performing arts space in Lane Cove.

 

RESUMPTION OF STANDING ORDERS

160

RESOLVED on the motion of Councillors Brent and Brooks-Horn that Standing Orders be resumed.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 20 AUGUST 2018

161

RESOLVED on the motion of Councillors Brooks-Horn and Strassberg that the minutes of the Ordinary Council meeting held on the 20 August 2018 be received.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

162

RESOLVED on the motion of Councillors Palmer and Brooks-Horns that the minutes of the Ordinary Council meeting held on the 20 August 2018 be confirmed subject to the following amendments:-

1.    Minute No. 131 – Motion Heading being amended to read ‘Petition Against the Removal of Three Fig Trees in Kingslangley Road’

2.    Public Forum – addition of the wording ‘objecting to Council’s consultation process for St Leonards South’ to the summary for speaker Ian Thomas.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 


 

Mayoral Minutes

 

Council's Achievements Over 2017/18

163

RESOLVED on the motion of Councillor Palmer that the report be received and noted

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Orders Of The Day

 

The Mayor expressed sympathies to the Lane Cove Skiff Club and all those affected by the recent fire at the at the 12ft Skiff Club facilities at Longueville.  She outlined the actions taken by Council to date in response to this incident and the proposed way forward including working with the Club to develop a recovery plan for the site.

 

Matter of Urgency

PROVISION OF ALCOHOL AT THE GREENWICH BATHS

The Mayor declared the item to be a Matter of Urgency. 

 

MOTION

A Motion was moved by Councillors Vissel and Zbik that Council:-

1.    Seek legal advice to clarify that the service of alcohol is not prohibited at Greenwich Baths pursuant to the determination of the Lane Cove Independent Hearing and Assessment Panel of 4th August 2015;

2.    Seek legal advice on point one above prior to the proposed upcoming charity function scheduled at Greenwich Baths; and

3.    Should a contrary legal opinion be provided to point one above, advise Councillors and the community of this position.

 

FORESHADOWED MOTION

A Foreshadowed Motion was moved by Councillors Morris and Brent that Council communicates to the community the basis of its deliberations to permit the event to occur including how this relates to the Lane Cove Independent Hearing and Assessment Panel of 4 August 2015.

 

Upon being put to the meeting the Motion was declared lost.

 

For the Motion were Councillors Vissel, Zbik and Morris (Total 3).

Against the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn and Strassberg (Total 5).

 

The Foreshadowed Motion became the Motion.

164

Upon being put to the meeting the Motion was declared carried.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Notices of Motion

 

Councillor Strassberg reaffirmed his conflict of interest and left the Meeting at 8:40PM.


 

Lane Cove Gift Card

165

RESOLVED on the motion of Councillors Zbik and Vissel that:-

1.   Council investigate the opportunity and work with local businesses based in Lane Cove to create a “Lane Cove Gift Card” or other suitable incentive scheme to encourage residents and out-of-area visitors to shop in the Lane Cove Village;

2.   A report come back to Council on what interest exists amongst businesses in the Lane Cove Village to participate in such a scheme; and

3.   A report come back to Council on the most appropriate method to operate such a scheme and whom would be most appropriate to oversee its continued operation.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Vissel, Zbik and Morris (Total 7).

Against the Motion was Nil (Total 0).

 

Councillor Strassberg returned to the meeting at 8:50PM.

 

Officer Reports for Determination

 

Election of Deputy Mayor and Councillor Representation on Council & External Committees for 2018-19

166

RESOLVED on the motion of Councillors Palmer and Brooks-Horn that Council conduct the Election for the Deputy Mayor by open voting.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

ELECTION OF DEPUTY MAYOR FOR 2018-19

Council’s General Manager, in the capacity of Returning Officer, advised that two (2) nominations were received for the position of Deputy Mayor for the ensuing twelve months term being Councillors Bennison and Vissel.

Council’s General Manager asked those in favour of Councillor Bennison to raise their hand.  Those in favour were Councillors Bennison, Brent, Brooks-Horn, Palmer and Strassberg (Total 5).

Council’s General Manager asked those in favour of Councillor Vissel to raise their hand.  Those in favour were Councillors Morris, Vissel and Zbik (Total 3).

The General Manager declared Councillor Bennison elected as Deputy Mayor for the next twelve (12) months.

167

RESOLVED on the motion of Councillors Brent and Brooks-Horn that:-

1.   Councillor representation on Advisory and External Committees for 2018-19 be maintained with the following exceptions:-

a)    Councillor Brent be appointed as the NSROC representative, with Councillors Bennison and Strassberg as alternates; and

b)    Councillor Morris be appointed as an alternate to both the Shorelink Committee and NSW Public Libraries Association (Inc.);

2.   It be noted that the Mayor is an ex-officio on all Council Advisory Committees;

3.   It be noted that any available Councillor may attend Internal Advisory Committees; and

 

4.   Council authorise all Councillor representatives on Internal Advisory Committees to arrange an alternate as required

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Review of Community Representatives on Council's Advisory Committees

168

RESOLVED on the motion of Councillors Brent and Bennison that Council:-

1.   Maintain the current community representation on Council’s Advisory Committees;

2.   Advertise the current vacancies on the Age Friendly Advisory Committee, Lane Cove Access and Inclusion Advisory Committee, Lane Cove Bicycle Advisory Committee (Business Representative), Lane Cove Recreation Precinct Liaison Advisory Committee and Sustainability Advisory Committee;

3.   Refer the review of Community Representation on Lane Cove Public Art Advisory Committee to an upcoming Councillor Workshop;

4.   Adopt the amended Lane Cove Recreation Precinct Liaison Advisory Committee Charter which removes the provision for membership of representatives from the Pro Shop and Starter and River Road Tennis Complex; and

5.   Appoint Gabrielle Marinovich as a Business Representative to the Sustainability Advisory Committee.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Pedestrian Access and Mobility Plan 2018

169

RESOLVED on the motion of Councillors Zbik and Palmer that:-

1.   The submissions and comments received from residents and interest groups be received and noted and appropriate responses be provided;

2.   The Final Pedestrian Access and Mobility Plan (PAMP), dated 1 August 2018, be adopted subject to:-

a)    The prioritisation for a pedestrian refuge crossing on River Road near the golf course be reprioritised as a Priority 1; and

b)    The General Manager reviewing and finalising the priority of Wilona Avenue having regard to its role as an access point to Wollstonecraft Station;

3.   The 2018 PAMP be reviewed and updated after a five (5) year period; and

4.   Noting that a funding application for a pedestrian refuge crossing on River Rd near the golf course to the RMS was not successful, that Council proceed with these works.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 


 

Installation of a Signalised Pedestrian Crossing on Longueville Road at the Plaza

170

RESOLVED on the motion of Councillors Brooks-Horn and Bennison that Council:-

1.   Undertake additional seven (7) day 12 hour surveys at the Longueville Road end of the Plaza for a period of two (2) weeks in the non-holiday period to determine the vehicular queue lengths and delays; and

2.   Investigate the feasibility of widening the road at the Rosenthal Avenue end of the Plaza.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Drought Assistance - Providing Respite for Infant Farm Animals in Lane Cove

171

RESOLVED on the motion of Councillors Strassberg and Brent that:-

1.   The report be received and noted; and

2.   Council investigate the methods of assistance identified in the report and a further report be submitted to Council.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Reducing and Phasing Out of Single Use Plastic Items

172

RESOLVED on the motion of Councillors Zbik and Vissel that:-

1.    The report be received and noted; and

2.    Council’s Event Management Policy be amended by inclusion of the following:-

4.2.1   Single-Use Plastic

The following event requirements will apply to all Council run events:-

·   Single-use plastic items such as bags, plates, bowls, cups, straws, cutlery, bottled water, lids and take away food containers are not to be used, sold or distributed;

·   All avoidable plastic packaging, including cling wrap, plastic bags or similar must not be used in the purchase, sale, distribution and transport of food or goods;

·   Balloons are not to be used, sold or distributed at outdoor events.”

“4.4      Exemptions

Exemptions to this policy may be made for health and safety reasons or where there is no other practical alternative product or distribution method available.”

3.    Council undertake an awareness and education program on single use plastics for Council supported events, venue hirers and high profile tenants.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Matter Arising

PLASTIC STRAW REDUCTION PROGRAM

173

RESOLVED on the motion of Councillors Brent and Strassberg that a report come back to Council on a plastic straw reduction program accessible by local businesses funded by the Love Where You Live program.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Matter Arising

AVAILABILITY OF EQUIPMENT AT COUNCIL VENUES

174

RESOLVED on the motion of Councillors Vissel and Zbik that Council ensure that when people make bookings for Council premises they be advised of the equipment available on site which can be used to minimise the use of single use items.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Annual Financial Statements for 2017/2018 -  Referral for Audit

175

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that:-

1.    In respect to Council's General Purpose Financial Reports the following statement which is shown at AT-1 be provided for signature by the Mayor, one other Councillor, the General Manager and the Responsible Accounting Officer:-

GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2018

Statement by Councillors and Management made pursuant to section 413 (2)(C) of the Local Government Act 1993 (as amended).

The attached General Purpose Financial Statements for the year ended 30 June 2018, have been drawn up in accordance with the:-

·     Local Government Act 1993 (as amended) and the Regulations made there under;

·     Australian Accounting Standards and professional pronouncements; and

·     Local Government Code of Accounting Practice and Financial Reporting.  

To the best of our knowledge and belief, this Report:-

·     Presents fairly the Council's operating result and financial position for the year; and

·     Accords with Council’s accounting and other records.

We are not aware of matter that would render this Report false or misleading in any way.

2.    In respect to Council's Special Purpose Financial Reports, the following statement which is shown at AT-2 be provided for signature by the Mayor, one other Councillor, the General Manager and the Responsible Accounting Officer:-

SPECIAL PURPOSE FINANCIAL STATEMENTS  FOR THE YEAR ENDED 30 JUNE 2018

 

Statement by Councillors and Management made pursuant to the Local Government Code of Accounting Practice and Financial Reporting.

The attached Special Purpose Annual Financial Statements for the year ended 30 June 2018, have been drawn up in accordance with:-

·      NSW Government Policy Statement "Application of National Competition Policy to      Local Government";

·      Office of Local Government guidelines "Pricing & Costing for Council Businesses: Guide to Competitive Neutrality"; and

·      The Local Government Code of Accounting Practice and Financial Reporting.

To the best of our knowledge and belief, these Reports:-

·     Present fairly the Council's operating result and financial position for each of Council’s declared Business Activities for the year; and

·     Accord with Council’s Accounting and other records.

We are not aware of any matter that is false or misleading in any way.

3.   Council's Annual Financial Statements for the year ended 30 June 2018 be referred for audit by Council’s external Auditors.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Officer Reports for Information

 

NSW Public Library Funding Update

176

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that the report be received and noted.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Volunteering Expo

177

RESOLVED on the motion of Councillors Brent and Bennison that the report be received and noted.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Council Snapshot

178

RESOLVED on the motion of Councillors Vissel and Bennison that the report be received and noted.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 


 

 

CLOSE

 

The meeting closed at 9:25pm.

 

Confirmed at the Ordinary Council Meeting of Monday, 15 October 2018, at which meeting the signature herein is subscribed.

 

 

 

MAYOR

 

 

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