Logo Watermark

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Minutes

Ordinary Council Meeting

23 July 2018,  6:30pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.

LC_WebBanner


Ordinary Council 23 July 2018

Minutes

 

PRESENT: Councillor P. Palmer (Chair), Councillor S. Bennison, Councillor K. Brent, Councillor D. Brooks-Horn, Councillor D. Hutchens, Councillor K. Morris, Councillor D. Strassberg Councillor F. Vissel and Councillor A. Zbik.

 

ALSO PRESENT: General Manager, Executive Manager – Corporate Services, Executive Manager – Open Space & Urban Services, Acting Executive Manager – Human Services, Coordinator – Strategic Planning and Manager – Governance.

 

DECLARATIONS OF INTEREST: Nil

 

CONFIDENTIAL ITEMS

Pursuant to section 10A(4), the public were invited to make representations to the council meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed to consider:

 

Potential Acquisition of Land

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and The report identifies the site for possible acquisition and likely costs..

 

No members of the public made representations.

 

CLOSED COMMITTEE

110

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that:-

1.       Council resolve into Closed Committee to consider the business identified above;

2.       Pursuant to section 10A(1)-(3) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of section 10A(2) as outlined above; and

3.       The correspondence and reports relevant to the subject business be withheld from access to the media and public as required by section 11(2) of the Local Government Act 1993.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 9).

Against the Motion was Nil (Total 0).

 

Closed Committee commenced at 6:32pm.  The public and media left the chamber.

 

Open Council resumed at 7:20pm.  The public and media were invited into the chamber.

 

OPENING OF MEETING WITH PRAYER

The meeting was opened with a prayer by the General Manager.

 

ACKNOWLEDGEMENT OF COUNTRY

The Mayor gave an acknowledgement of Country.

 


 

WEBCASTING OF COUNCIL MEETING

The Mayor advised those present that the Meeting was being webcast.

 

Confidential Items

 

The General Manager read the recommendations of the Item/s considered in Closed Committee prior to Council’s consideration:

 

Potential Acquisition of Land

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and The report identifies the site for possible acquisition and likely costs..

111

RESOLVED on the motion of Councillors Brooks-Horn and Brent that Council proceed as discussed in Closed Committee.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Zbik and Morris (Total 8).

Against the Motion was Councillor Vissel (Total 1).

 

SUSPENSION OF STANDING ORDERS

112

RESOLVED on the motion of Councillors Brooks-Horn and Strassberg that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 9).

Against the Motion was Nil (Total 0).

 

PUBLIC FORUM

Merri Southwood of Greenwich on behalf of the Greenwich Community Association supporting “Notice of Motion - Community Consultation Concerning the St Leonards Crows Next Priority Precinct as a Whole”.

 

Doug Stuart of Longueville:-

·         Supporting the “Notice of Motion - Community Consultation Concerning the St Leonards Crows Next Priority Precinct as a Whole”;

·         Requesting additional information be exhibited regarding the expected outcome of the VPA for 56-60 Burns Bay Road;

·         Urging Council to apply for funding for the preparation of Plans of Management for Crown Land in the LGA and seek assurances that present zoning of Crown Land will be retained; and

·         Requesting the new Development Application for 266 Longueville Road be put on public exhibition prior to completion of the report by the independent assessor.

 

Liz Walton of Greenwich expressing concern with the extent of population growth throughout the Local Government Area. 

 

Penny Mabbut of Greenwich supporting “Notice of Motion  - Community Consultation Concerning the St Leonards Crows Next Priority Precinct as a Whole”.

 

Jacky Barker of Lane Cove:-

·         Thanking Council for supporting more funding for libraries and requesting Council investigate improved WiFi in the Lane Cove Library;

·         Requesting Council reinstate the reporting of formal complaints and enhance reporting in relation to community consultation in the monthly Snapshot;

·         Expressing concerns in relation to community consultation in relation to DA’s and the proposed VPA for 56-60 Burns Bay Road;

 

Anita Jubian of St Leonards supporting “Notice of Motion - Community Consultation Concerning the St Leonards Crows Next Priority Precinct as a Whole”.

 

Peter Sweeney of Greenwich expressing dissatisfaction with the application of Council’s Community Engagement Policy with respect to St Leonards South. 

 

John Southwood of Greenwich clarifying that the previous speaker was referring to the need for Council  to comply with its Community Engagement Policy for the St Leonard’s Planned Precinct and supporting “Notice of Motion - Community Consultation Concerning the St Leonards Crows Next Priority Precinct as a Whole”.

 

RESUMPTION OF STANDING ORDERS

113

RESOLVED on the motion of Councillors Brent and Brooks-Horn that Standing Orders be resumed.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 9).

Against the Motion was Nil (Total 0).

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 18 JUNE 2018

114

RESOLVED on the motion of Councillors Brooks-Horn and Hutchens that the minutes of the Ordinary Council meeting held on the 18 June 2018 be received.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 9).

Against the Motion was Nil (Total 0).

115

RESOLVED on the motion of Brooks-Horn and Brent that the minutes of the Ordinary Council meeting held on the 18 June 2018 be confirmed.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 9).

Against the Motion was Nil (Total 0).

 


 

Notices of Motion

 

Notice of Motion - Community Consultation concerning the St. Leonards Crows Nest Priority Precinct as a whole

 

MOTION

A Motion was moved by Councillors Vissel and Morris that:-

1.       In order to inform Council’s response to the Department of Planning in respect of the draft LUIIP for the St Leonards Crows Nest Planned Precinct, Council to commence a process of ongoing consultation with the community of East Ward to seek input from the community as to the future development of the St Leonards Crows Nest Planned Precinct.  This consultation is to be in addition to the two community consultation sessions after release of the LUIIP as foreshadowed in the Council resolution of 19 March 2018; and

2.       This community consultation be in the form of a facilitated community workshop where the community’s views can be recorded.

 

Foreshadowed Motion

A Foreshadowed Motion was moved by Councillors Palmer and Bennison that Council request an extension to the exhibition period of the Draft LUIIP to allow at least 12 weeks for the community consultation so that Council can incorporate community feedback into its submission on the Draft LUIIP.

 

Upon being put to the meeting the motion was lost

 

For the Motion were Councillors Vissel, Zbik, Morris and Strassberg (Total 4).

Against the Motion were Councillors Hutchens, Palmer, Bennison, Brent and Brooks-Horn (Total 5).

 

The Foreshadowed Motion became the motion

116

Upon being put to the meeting the motion was declared carried.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 9).

Against the Motion was Nil (Total 0).

 

Officer Reports for Determination

 

NSW Public Library Funding

117

RESOLVED on the motion of Councillors Brent and Hutchens that Council:-

1.       Endorse the NSW Public Libraries Association and Local Government NSW library funding advocacy initiative, Renew Our Libraries;

2.       Make representation to the local State Member, the Hon, Anthony Roberts MP, in relation to the need for additional funding from the NSW State Government for the provision of public library services;

3.       Write to the Hon. Don Harwin, Minister for the Arts and the Hon. Walt Secord, Shadow Minister for the Arts, calling for bi-partisan support for the provision of a significant increase in state funding for NSW public libraries, supported by a sustainable future funding model;

4.       Endorse the distribution of the NSW Public Libraries Association and Local Government NSW library funding advocacy initiative information in Lane Cove libraries, as well as involvement in actions arising from the initiative; and

 

5.    Advise the NSW Public Libraries Association and Local Government NSW that Council has endorsed the library funding advocacy initiative.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 9).

Against the Motion was Nil (Total 0).

 

Voluntary Planning Agreement -  56-60 Burns Bay Road, Lane Cove

118

RESOLVED on the motion of Councillors Brooks-Horn and Strassberg that:-

1.       The report be received and noted;

2.       Council give notice of its intention to enter into a Voluntary Planning Agreement as outlined in the report with the developer of the subject site in accordance with the consultation strategy outlined in the report in conjunction with the Development Application;

3.       Council delegate authority to the General Manager to agree on the rate within the range of $2,600-$3,000 per sqm of GFA prior to giving notice of the intention to enter into a Voluntary Planning Agreement;

4.       Following the community consultation, a further report be submitted to Council for determination;

5.       Council undertake a study to develop options for Sera Street to deliver a higher level of functionality and safety as a road and provide appropriate access for properties should the ‘Coles site’ redevelopment proceed and when completed, a report be submitted to Council prior to undertaking Community Consultation; and

6.       Council seeks legal advice as to whether the Voluntary Planning Agreement can enable transfer of land ownership back to Council in the event the future Strata Scheme is dissolved in the future.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 9).

Against the Motion was Nil (Total 0).

 

Financial Assistance Grants 2018-2019

 

MOTION

A Motion was moved by Councillors Vissel and Brent that Council:-

1.       Having considered the submissions received during the Public Exhibition, proceed with grants as adopted by Council on 21 May, 2018;

2.       Not proceed with a Financial Assistance Grant to the Shepherd Centre for 2018-2019;

3.       Proceed with a Financial Assistance Grant to Multiple Sclerosis Inc for 2018-2019 on the conditions that this is a one off seed funding and that a report on utilisation of the grant be provided;

4.       Give Public Notice of the proposed Financial Assistance Grant to Multiple Sclerosis Inc, and subject to no objections being received, grant the funds; and

5.       Provide a table on the website in future years outlining the amount of funds and what they will be spent on for applicants receiving over $10,000 during the Public Exhibition period.

 

 

 

Foreshadowed Motion

A Foreshadowed Motion was moved by Councillors Bennison and Hutchens that Council:-

1.       Having considered the submissions received during the Public Exhibition, proceed with grants as adopted by Council on 21 May, 2018;

2.       Not proceed with a Financial Assistance Grant to the Shepherd Centre and Multiple Sclerosis Inc for 2018-2019; and

3.       Provide a table on the website in future years outlining the amount of funds and what they will be spent on for applicants receiving over $10,000 during the Public Exhibition period.

119

Upon being put to the meeting the Motion was declared carried.

 

For the Motion were Councillors Palmer, Brent, Vissel, Zbik and Morris (Total 5).

Against the Motion were Councillors Hutchens, Bennison, Brooks-Horn and Strassberg (Total 4).

 

The Foreshadowed Motion lapsed

 


Local Government Conference NSW 2018

120

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Council:-

 1.      Submit the motions outlined in the report for debate at the 2018 Local Government NSW Annual Conference with the addition of the following motions:-

a)    “That LGNSW include in its annual report the following additional information:

Controlled Entities:

Entities that are controlled to have a copy of their respective Profit and Loss and Balance Sheet either included into the notes or added as an attachment;

·         Local Government Procurement Partnership

·         Local Government Procurement Pty Ltd

·         LGP (LGA NSW) Pty Ltd

·         LGP (SA NSW) Pty Ltd

·         LGP (LGA NSW) Trust

·         LGP (SA NSW) Trust

·         Other related entities.

Remuneration

Total Remuneration of all board members including their appointment to external Boards.

Related Party Disclosure

Notwithstanding the elimination entries on consolidation, a table detailing transactions between related entities that include, loans, distributions, management fees and other transactions.

Appointment to External Boards

Table indicating the names of Councillors appointed to external boards, their term and remuneration.”; and

 

b)   That LGNSW call on the NSW Government to undertake a formal review of the 10/50 vegetation clearing scheme including:

i.        an assessment of the effectiveness of the entitlement areas in reducing bushfire hazard to people and property.

ii.       an assessment of the impacts of the introduction of the 10/50 vegetation clearing code on tree canopy cover in entitlement areas.

iii.      an appraisal of reducing the entitlement area noting the implications of reduced canopy cover

iv.      Any unintended / unforeseen consequences on vegetation resulting from the introduction of the scheme.”

2.       Authorise the attendance of all Councillors wishing to attend the Local Government Conference and Council’s four (4) voting delegates be the Mayor, Deputy Mayor and Councillors Bennison and Vissel.

 

Councillor Brent left the meeting at 8:48pm

Councillor Brent returned to the meeting at 8:50pm

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 9).

Against the Motion was Nil (Total 0).

 

Sydney Planning Summit

121

RESOLVED on the motion of Councillors Palmer and Brooks-Horn that Councillors Palmer, Vissel and Brent be authorised to attend the Sydney Planning Summit on 28-29 November 2018.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 9).

Against the Motion was Nil (Total 0).

 

Officer Reports for Information

 

Changes to the Management of Crown Reserves

122

RESOLVED on the motion of Councillors Brooks-Horn and Brent that the report be received and noted.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 9).

Against the Motion was Nil (Total 0).

 


 

Local Government Superannuation Scheme

123

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that this item be deferred to the August meeting with the following additional information to be provided:-

1.         All information / documentation that Council has prepared on this matter;

2.         What legal instrument commits Council to these ongoing obligations; and

3.         Whether or not there are options to opt out of such obligations and what the process involved would be and its implications.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 9).

Against the Motion was Nil (Total 0).

 

Council Snapshot

124

RESOLVED on the motion of Councillors Brooks-Horn and Brent that the report be received and noted.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 9).

Against the Motion was Nil (Total 0).

 

CLOSE

 

The meeting closed at 9:13pm.

 

Confirmed at the Ordinary Council Meeting of Monday, 20 August 2018, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

********* END OF MINUTES *********