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Minutes

Ordinary Council Meeting

21 May 2018, 7:04pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.

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Ordinary Council 21 May 2018

Minutes

 

PRESENT: Councillor P. Palmer (Chair), Councillor S. Bennison, Councillor K. Brent, Councillor D. Brooks-Horn, Councillor K. Morris, Councillor D. Strassberg, Councillor F. Vissel and Councillor A. Zbik.

 

ALSO PRESENT: General Manager, Executive Manager – Corporate Services, Executive Manager – Environmental Services, Executive Manager – Open Space & Urban Services, Executive Manager – Human Services, Coordinator – Strategic Planning and Manager – Governance.

 

DECLARATIONS OF INTEREST:

Councillor Brooks-Horn declared a non pecuniary conflict of interest that is significant in relation to  “Financial Assistance Grants to Community Groups: 2018/2019”  as he is on the Board of Sydney Community Services.  He advised he would vacate the Chamber and not debate or vote on that part of the item.

Councillor Brent declared a non pecuniary conflict of interest that is significant in relation to “Financial Assistance Grants to Community Groups: 2018/2019”  as she is President of Centrehouse Inc.  She advised she would vacate the Chamber and not debate or vote on that part of the item.

Councillor Bennison declared a pecuniary conflict of interest that is significant in relation to “Financial Assistance Grants to Community Groups: 2018/2019” as he is the auditor of Longueville Sporting Club and Occasional Child Care Centre. He advised he would vacate the Chamber and not debate or vote on those parts of the item.

Councillor Palmer declared a non pecuniary conflict of interest that is not significant in relation to “Financial Assistance Grants to Community Groups: 2018/2019”  as her husband is on the Greenwich Sailing Club Committee.  She advised she would debate and vote on the item.

 

APOLOGIES  

Apologies were received on behalf of Councillor D. Hutchens.

65

RESOLVED on the motion of Councillors Brooks-Horn and Brent that the apology be accepted and leave of absence be granted.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

OPENING OF MEETING WITH PRAYER

The meeting was opened with a prayer by Rev. Karen Paull from Christian City Church.

 

ACKNOWLEDGEMENT OF COUNTRY

The Mayor gave an acknowledgement of Country.

 

WEBCASTING OF COUNCIL MEETING

The Mayor advised those present that the Meeting was being webcast.


 

Procedural Motion

66

RESOLVED on the motion of Councillors Bennison and Brent that the Mayoral Minute “Update on Planning Matters - St Leonards South Planning Proposal and Medium Density Housing Code” be brought forward and dealt with as the next item.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Mayoral Minutes

 

Update on Planning Matters - St Leonards South Planning Proposal and Medium Density Housing Code

67

RESOLVED on the motion of Councillor Palmer that Council:-

1.    Receive and note the Mayoral Minute; and

2.    Thank the local member the Hon. Anthony Roberts MP, Minister for Planning, the Minister for Housing, and the Special Minister of State for his assistance in this matter.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

SUSPENSION OF STANDING ORDERS

68

RESOLVED on the motion of Councillors Brooks-Horn and Vissel that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three (3) minutes.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

PUBLIC FORUM

Anita Thommesen of Lane Cove enquiring as to Council’s response to the State Government in relation to planning and the high volume of development in the area.

 

Corinne Fisher of Lane Cove thanking Council for its work in relation to the Medium Density Housing Code, noting that complying development which will apply to medium density housing will not lead to the best  development outcomes, encouraging Council to represent the concerns of the community in further planning negotiations with the State Government and recommending that a Public Forum on planning and development in the area take place.

 

Anita Jubian of St Leonards South thanking Council for facilitating an extension in relation to the planning proposal for St Leonards South and suggesting a more formal commitment from the State Government would be desirable, requesting that Council considers all the submissions made by the community in relation to this planning proposal and considers the whole Local Government Area and the provision of appropriate infrastructure to support population growth when endeavouring to meet housing targets.

 

Merri Southwood of Greenwich Community Association expressing concern that the wishes of the community have been lost in planning negotiations with the State Government and requesting that further public submissions on the plans for St Leonard South be allowed until Council is required to make a formal decision on the plans.

 

Arlette Jubian of St Leonards South thanking Council for facilitating an extension in relation to the planning proposal for St Leonards South and requesting Council consider including the residential housing in commercial zones in its housing targets, appropriate infrastructure in the area to support population growth and the potential future spread of development around the area.

 

Albert Jubian of St Leonards South objecting to the proposed rezoning of St Leonards South, suggesting that current infrastructure does not have the capacity to cater to population growth resulting from the proposed rezoning in St Leonards South or the Medium Density Housing Code and requesting Council to consider the whole Local Government Area when endeavouring to meet housing targets.

 

Michael Carr of Greenwich expressing concerns regarding the proposed rezoning of St Leonards South and highlighting the level of resident dissatisfaction with the Planning Proposal.

 

Susan Carr of Greenwich expressing concerns regarding the proposed rezoning of St Leonards South, suggesting there be an open forum for discussion on the matter and encouraging Council to represent the opinions of the community in further planning negotiations with the State Government.

 

Ian Thomas of Greenwich commenting on the correspondence received from the Greater Sydney Commission in relation to the proposed rezoning of St Leonards South and expressing concern regarding the focus on quantity of development in the area and lack of quality planning and development.

 

RESUMPTION OF STANDING ORDERS

69

RESOLVED on the motion of Councillors Brooks-Horn and Bennison that Standing Orders be resumed.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 16 APRIL 2018 AND EXTRAORDINARY COUNCIL MEETING – 1 MAY 2018

70

RESOLVED on the motion of Councillors Brooks-Horn and Strassberg that the minutes of the Ordinary Council meeting held on the 16 April 2018 and Extraordinary Council meeting held on the 1 May 2018 be received.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

 

 

 

 

71

RESOLVED on the motion of Councillors Brooks-Horn and Brent that the minutes of the Ordinary Council meeting held on the 16 April 2018 and Extraordinary Council meeting held on the 1 May 2018 be confirmed.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Orders Of The Day

 

Councillor Bennison highlighted that three (3) new restaurants have opened in the Lane Cove Village and suggested that Council consider developing a welcome pack for new businesses.

 

Officer Reports for Determination

 

New Mowbray Precinct Park

72

RESOLVED on the motion of Councillors Vissel and Brent that:-

1.    The park be named Mindarie Park;

2.    Council adopt the amended Landscape Master Plan dated 4 May 2018; and

3.    Council seek grant funding opportunities to contribute to the cost of the park.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Draft Pedestrian Access and Mobility Plan Community Consultation

73

RESOLVED on the motion of Councillors Brooks-Horn and Bennison that:-

1.    Council adopt for the purpose of public exhibition, the Draft 2018 Pedestrian Access and Mobility Plan;

2.    Council undertake community consultation for a period of six (6) weeks as per the consultation strategy outlined in the report; and

3.    Following public exhibition, the Draft 2018 Pedestrian Access and Mobility Plan together with a report on any submissions received, be considered at the Council meeting to be held 20 August 2018.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 


 

Matter Arising

PEDESTRIAN SAFETY IN THE LANE COVE VILLAGE

74

RESOLVED on the motion of Councillors Bennison and Vissel that, during the exhibition period, the General Manager investigates and reports back to Council in a separate report at the same meeting that the Draft Pedestrian Access and Mobility Plan is to be adopted, on the following:

1.    Traffic control measures at the pedestrian crossing on Longueville Road between the Westpac Bank and Lane Cove Plaza; and

2.    The intersection (corner) near the TAB and post office investigate inclusion of bus turning zone marked on the road approaching both sides of the pedestrian crossing or other options.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Leasing and Acquistion by RMS - Part of Turrumburra Park, Lane Cove West

75

RESOLVED on the motion of Councillors Bennison and Brent that Council:-

1.    In its capacity as trustee of crown land identified as Lot 7022 DP 93906 being a public reserve described as Turrumburra Park (Reserve) and subject to any requirements to obtain the approval of the Minister for Lands pursuant to the operation of the Crown Lands Act 1989, agrees to:-

a.    The temporary lease of the Reserve;

b.    The sale of part of the Reserve for the purposes of s29 of the Land Acquisition (Just Terms Compensation) Act 1991, to Roads and Maritime Services for the purpose of road upgrades in connection with the Pinch Point Program;

c.    Waive any claim for compensation having regard for the operation of section 106A of the Crown Lands Act 1989 subject to the RMS entering into an agreement to undertake the following reinstatement works:-

i.     Variation of the batter slope along the 2.5m Shared User Path so as to increase the length of the batter over the cycleway on Epping Road to provide for a flatter section that can be used for a new swing and playground equipment;

ii.    The provision of a new playground (of a design to the Council’s reasonable satisfaction);

iii.    The replacement of trees intended to be removed with trees in 1000 litre pots (approximately 4m in height) and in accordance with an agreed landscaping plan;

iv.   Tree protection to be undertaken by RMS for the duration of the construction period;

 

v.    RMS to reconstruct all damaged footpaths within the reserve; and

vi.   Notifying the community at least two (2) months in advance of the works commencing of the closure of the park whilst the works are proceeding and in respect of the reduction of the park area and reinstatement of the park on the project’s completion;

2.    Delegate authority to the General Manager to negotiate the final agreement in relation to any compensation and execute any related documentation in this matter; and

3.    Investigate appropriate fencing for the playground and a separate leash free dog exercise area.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn and Strassberg (Total 5).

Against the Motion were Councillors Vissel, Zbik and Morris (Total 3).

 

Proposed Changes to Lane Cove Opening Hours 2018

76

RESOLVED on the motion of Councillors Bennison and Vissel that Council:-

1.    Authorise the following changes to the Lane Cove Library operating hours:-

a)    Opening at 9:30am seven days per week;

b)    Extending the closing time on Wednesday evenings to 9:00pm;

c)    Changing the closing time on Friday afternoons to 5:00pm; and

d)    Extending the closing time on Saturday afternoons to 5:00pm with all changes to take effect from Monday 2 July 2018;

2.    Consult the community about extending the Sunday closing time after completion of the Rosenthal Project; and

3.    Consult the community about opening the Library at 9:00am after completion of the Rosenthal Project.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Adoption of the Draft Strategy for an Age-Friendly Lane Cove 2018-2023

77

RESOLVED on the motion of Councillors Bennison and Strassberg that Council:-

1.    Adopt the revised Draft Strategy for an Age-Friendly Action Plan: 2018-2023, dated May 2018 as attached at AT-1; and

2.    Investigate the development of new methods to measure the Age-Friendliness of Lane Cove.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

Financial Assistance Grants to Community Groups 2018/2019

 

Procedural Motion

78

RESOLVED on the motion of Councillors Bennison and Vissel that the Financial Assistance Grants in relation to Centrehouse Inc, Longueville Sporting Club, Lane Cove Occasional Child Care and Sydney Community Services be dealt with ad seriatim prior to the consideration of the remaining Financial Assistance Grants and subsequent parts of the Recommendation.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Councillor Brent left the meeting at 8:08pm.

79

RESOLVED on the motion of Councillors Brooks-Horn and Strassberg that:-

1.    Council:-

a)    Allocate a Financial Assistance Grant of $62,318 to Centrehouse; and

b)    Extend the Service Agreement with Gallery Lane Cove + Creative Studios by one year.

 

For the Motion were Councillors Palmer, Bennison, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 7).

Against the Motion was Nil (Total 0).

Absent was Councillor Brent (Total 1).

 

Councillor Brent returned to the meeting at 8:08pm

 

Councillor Bennison left the meeting at 8:09pm

80

RESOLVED on the motion of Councillors Brooks-Horn and Vissel that Council:-

2.    Allocate a Financial Assistance Grant of $ 4,033 to Longueville Sporting Club.

 

For the Motion were Councillors Palmer, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 7).

Against the Motion was Nil (Total 0).

Absent was Councillor Bennison (Total 1).

81

RESOLVED on the motion of Councillors Brooks-Horn and Strassberg that Council:-

3.    Allocate a Financial Assistance Grant of $1,941 to Lane Cove Occasional Child Care.

 

For the Motion were Councillors Palmer, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 7).

Against the Motion was Nil (Total 0).

Absent was Councillor Bennison (Total 1).

 

Councillor Bennison returned to the meeting at 8:09pm

 

Councillor Brooks-Horn left the meeting at 8:09pm

 

82

RESOLVED on the motion of Councillors Bennison and Strassberg that Council:-

4.    Allocate a Financial Assistance Grant of $252,806 to Sydney Community Services;

 

For the Motion were Councillors Palmer, Bennison, Brent, Strassberg, Vissel, Zbik and Morris (Total 7).

Against the Motion was Nil (Total 0).

Absent was Councillor Brooks-Horn (Total 1).

 

Councillor Brooks-Horn returned to the meeting at 8:10pm

83

RESOLVED on the motion of Councillors Bennison and Brent that:-

5.    Council allocate the following Financial Assistance Grants to Community Groups for 2018-2019:-

·        Cameraygal School of Performing Arts (LC Theatre Co)

$4,500

·        Lane Cove Art Society

$7,750

·        Lane Cove Choristers

$2,020

·        Lane Cove Concert Band

$4,283

·        Lane Cove Historical Society

$1,400

·        Lane Cove Music

$800

·        Lane Cove Theatre Company

$11,100

·        Lane Cove Youth Orchestra

$4,000

·        Sydney Eisteddfod

$1,100

·        KYDS Youth Development Service

$4,000

·        StreetWork Incorporated

$4,000

·        Taldumande Youth Services

$4,000

·        Keystrokes Choir

$1,000

·        Northside Community Forum

$3,000

·        Lane Cove 12ft Sailing Skiff Club

$1,062

·        Lane Cove Community Men's Shed

$2,000

·        Lane Cove Rugby Union Club

$2,000

·        Lane Cove Swimming Club

$3,500

·        The Meeting House

$35,000

·        North Shore Rowing Club

$20,000

Proposed Standard Rates and Contributions: 2018/2019

·        Anzac Ceremony

$1,500

·        Lane Cove Bowling and Recreation Club

$6,827

·        Pottery Gardens Aged Homes

$13,050

·        Birrahlee Kindergarten

$10,196

·        Chatswood South Uniting Church

$500.00

6.    Council give Public Notice of the proposed Financial Assistance Grants to Community Groups, and subject to no objections being received, grant the funds to the recommended groups;

7.    Council host the Community Grants Presentation Ceremony on Wednesday 1 August 2018, as part of the Financial Assistance Grants process;

8.    Council extend the Service Agreement with Gallery Lane Cove + Creative Studios by one year;

9.    Council conduct small workshops, or 1:1 sessions with Applicants who still need to improve their applications;

10.  Lodgement of a Statutory Declaration where organisations work with children stating compliance to the requirements outlined by the Office of the Children’s Guardian be an ongoing requirement for the Financial Assistance Grants Program; and

11.  Lane Cove Theatre Company and the Cameraygal School of Performing Arts be advised that 2018/2019 will be the last year in which Council will provide funding for tuition fees and free hire of the hall at the Living and Learning Centre.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Policy on Payment of Expenses and Facilities to Councillors

84

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that:-

1.   Public notice be given of the intention to amend and adopt Council’s Policy on Payment of Expenses and Provision of Facilities to Councillors dated 21 May 2018 and shown attached as AT-1; and

2.   Subject to no objections being received, Council adopt the amended Policy on Payment of Expenses and Provision of Facilities to Councillors.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 


 

3rd Quarter Review of the 2017/18 Budget

85

RESOLVED on the motion of Councillors Bennison and Vissel that the 2017-18 Budget be varied as follows:-

 

Original Budget

000’s


1st Quarter Adjustments

000,s

 

2nd Quarter Adjustments 000,s

 

3rd Quarter Adjustments

000,s

 

Revised Budget

000,s

Expenditure

$42,190

$187

$50

$176

$42,603

Income

$103,665

$226

$65

$190

$104,146

Surplus/ (Deficit)

$61,475

$39

$15

$14

$61,543

Surplus / (Deficit) before Capital Grants / Contributions

$50,372

$39

$15

$14

$50,440

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

NSROC Constitution Amendment

86

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Council endorse the proposed amendments to the Constitution of the Northern Sydney Regional Organisation of Councils and direct its NSROC representatives to support this decision when the matter is considered by the NSROC Board.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Sustainability Small Grants - Round 15

87

RESOLVED on the motion of Councillors Vissel and Brooks-Horn that Council:-

1.    Approve the funding for:-

a.    1st Lane Cove Scouts - 5KW Solar PV to the value of $4650;

b.    Happy Kids Early Learning Centre - Recycling and Waste Minimisation – in kind contribution of worm farm and compost bin and educational resources; and

c.    Lane Cove Theatre Company - Lighting Upgrade - $4650;

2.    Give Public Notice of the proposed funding under Round 15 of the Sustainability Small Grants Program, grant the funds as outlined above; and

3.    Thank all participants for their Small Grants applications.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

Officer Reports for Information

 

3rd Quarter Review of the 2017-18 Operational Plan

88

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that the 3rd Quarter Review of the 2017-18 Operational Plan be received and noted.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Council Snapshot

89

RESOLVED on the motion of Councillors Brent and Brooks-Horn that the report be received and noted.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Matter Arising

ASSESSMENT AND RECOVERY OF COUNCIL’S LEGAL COSTS

90

RESOLVED on the motion of Councillors Bennison and Brent that Council seek to have its legal costs in relation to the Council Amalgamations assessed in respect of the Court of Appeal decision and seek recovery through the courts.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

CLOSE

 

The meeting closed at 8:20pm.

 

Confirmed at the Ordinary Council Meeting of 18 June 2018, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

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