Logo Watermark

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Agenda

Ordinary Council Meeting

21 May 2018

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 

LC_WebBanner


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, 48 Longueville Road Lane Cove on Monday 21 May 2018 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.

 

Craig - GMYours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Pam Palmer. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Executive Manager – Corporate Services on 99113550.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 21 May 2018

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 16 APRIL 2018 AND EXTRAORDINARY COUNCIL MEETING 1 MAY 2018

 

Orders Of The Day

 

Officer Reports for Determination

 

2.       New Mowbray Precinct Park

 

3.       Draft Pedestrian Access and Mobility Plan Community Consultation

 

4.       Leasing and Acquistion by RMS - Part of Turrumburra Park, Lane Cove West

 

5.       Proposed Changes to Lane Cove Opening Hours 2018

 

6.       Adoption of the Draft Strategy for an Age-Friendly Lane Cove 2018-2023

 

7.       Financial Assistance Grants to Community Groups 2018/2019

 

8.       Policy on Payment of Expenses and Facilities to Councillors

 

9.       3rd Quarter Review of the 2017/18 Budget

 

10.     NSROC Constitution Amendment

 

11.     Sustainability Small Grants - Round 15

 

Officer Reports for Information

 

12.     3rd Quarter Review of the 2017-18 Operational Plan

 

13.     Council Snapshot  

 

 

 

 


 

Ordinary Council Meeting 21 May 2018

New Mowbray Precinct Park

 

 

Subject:          New Mowbray Precinct Park    

Record No:    SU6441 - 27718/18

Division:         Open Space and Urban Services Division

Author(s):      Ted Webster 

 

 

Executive Summary

 

In September and October 2017 Council undertook community consultation on a concept design for the proposed new Mowbray Precinct Park.  Council has incorporated the community feedback received into a revised Landscape Master Plan which is now ready for more detailed design development in preparation for tender and construction. Council also consulted with the community on possible names for the new park, asking for suggestions from the community.  It is proposed that the park be named Mindarie Park.

 

Discussion

 

In August 2017 Council prepared a landscape master plan for a park at Pinaroo Place that included as many items for play and adventure that the park could accommodate as well as providing a large open area of lawn for multiple activities which was put forward to the public for comment.

 

Council undertook community consultation for a period of six weeks, closing on 27 October 2017.  This included:-

·    Website and public exhibitions at the Civic Centre and libraries encouraging residents to lodge their feedback;

·    An enewsletter sent to over 6,300 subscribers;

·    Large on site signage displaying the concept landscape master plan;

·    A community information evening held in the Cove Room which was attended by over 40 people;

·    A letter box drop of over 2500 letters to nearby units and dwellings; and

·    An information booth at the Village Fair.

 

The results of the Community Consultation revealed the following preferences:-

·    Retention of existing trees;

·    Outdoor fitness equipment;

·    Toilet block with change table;

·    Open lawn area for active recreation;

·    Separate areas for different age groups;

·    Outdoor classroom;

·    Multi use games area;

·    Path to accommodate bikes and scooters;

·    Picnic settings, barbeques and bubblers;

·    Shade to play areas where not already under the canopy of existing trees; and

·    Off leash dog area: the area is not large enough.

 

All of the above aspects were able to be incorporated in the new park layout with the exception of the off leash area. Also the current design does not include any separate shade structures as the tree canopy will provide sufficient shade for the separate play areas.

 

The other aspect of the Community Consultation process was to ask the public for possible names for the park and the following suggestions were received:

·    Ngara Place (From the Aboriginal Heritage Office) which is the Sydney language for Look (Ngara);

·    Landers Park, named after the founding family of the area;

·    Tranquillity Park;

·    Mindarie meaning "the place near which is held a ceremony" or "green water"; and

·    The Park of the North.

 

From these suggestions, it recommended that Mindarie Park be the park’s permanent name due to its positive aboriginal name and its association with the existing playground area which is located on Mindarie Street in Lane Cove North.

 

A Quantity Surveyor, Mitchell Brandtman has been engaged to establish a project budget.  The overall established project cost provided by the Quantity Surveyor has been circulated separately to Councillors on a confidential basis.

 

Council’s current budget provision is $3M which is significantly different to the Quantity Surveyor’s estimate.  Whilst Council could look to scale the project back at this time, it is proposed to pursue options through the procurement process to reduce cost and simultaneously seek grant funding for part of the project.

 

Conclusion

 

Feedback received during Council’s recent community consultation period has now been incorporated into the revised Landscape Master Plan dated 4 May 2018.  A further detailed design and documentation will be completed in preparation for the next stage of the project, being tender and construction.  It is recommended that Council adopt the revised Landscape Master Plan and seek grant funding opportunities to contribute to the cost of the park. 

 

 

RECOMMENDATION

That:-

1.   The park be named Mindarie Park;

2.   Council adopt the amended Landscape Master Plan dated 4 May 2018; and

3.   Seek grant funding opportunities to contribute to the cost of the park.

 

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1View

Landscape Master Plan - Dated 4 May 2018

1 Page

 

AT‑2View

Open Lawn Area - Dated 15 May 2018

1 Page

 

AT‑3View

Teen Adventure Area - Dated 15 May 2018

1 Page

 

AT‑4View

Main Playground Area - Dated 15 May 2018

1 Page

 

 

 


 

Ordinary Council Meeting 21 May 2018

Draft Pedestrian Access and Mobility Plan Community Consultation

 

 

Subject:          Draft Pedestrian Access and Mobility Plan Community Consultation    

Record No:    SU5009 - 24880/18

Division:         Open Space and Urban Services Division

Author(s):      Sashika Perera 

 

 

Executive Summary

 

A Pedestrian Access and Mobility Plan (PAMP) is a strategic action plan which allows councils’ to develop and prioritise improvements to the pedestrian network. The aim of a PAMP is to create a safe, accessible and connected network to cater for the needs of all pedestrian groups in the community including elderly people and people with mobility or visual impairments.

 

Council engaged PTC to review its 2013 PAMP, originally prepared by GTA Consultants, for the Lane Cove Local Government Area (LGA).

 

It is recommended that the Draft 2018 PAMP be endorsed for the purpose of public exhibition.

 

Background

 

The 2018 PAMP has been developed in accordance with the Roads and Maritime Services (RMS) publication ‘How to Prepare a Pedestrian Access and Mobility Plan – An easy three stage guide (2002)’. As such, the 2018 PAMP has been developed in three stages.

 

Stage one comprises of the data collection process which includes:-

·    Review of strategic and operational documents in the context of pedestrian safety and access;

·    Analysis of pedestrian crash clusters; and

·    Consultation with key stakeholder groups to understand community needs - the Age-Friendly and Access Committees were consulted in the planning process and to provide information about the project process.

 

Stage two involves:-

·    Undertaking audits of selected routes by foot to identify deficiencies;

·    Developing an action plan with a cost estimate of prioritised works; and

·    Identifying possible funding sources.

 

Stage three entails:-

·    Publishing the Draft 2018 PAMP for community consultation for a period of six weeks; and

·    Collating and addressing community feedback and the publication of the final 2018 PAMP.

 

Discussion

 

Stage one

Document Review

 

As part of the data collection process, a number of strategic and operational documents were reviewed to identify key objectives, strategies and projects with regard to walking in the Lane Cove LGA.

 

The following documents have been reviewed as part of the 2018 PAMP:-

·    Lane Cove Development Control Plan (DCP) 2010;

·    ASSETIC Footpath Works Program, Rolling Footpath Audits 2014;

·    Lane Cove Bus Stop Audit (2016);

·    Lane Cove Economic Centre Transport Action Plan (2017);

·    St Leonards Cumulative Transport and Accessibility Study (2017); and

·    Draft Strategy for an Age-Friendly l Lane Cove 2018-2023 (2017).

 

The document review indicates that Council has a number of plans, programs and policies relating to active transport within the LGA. However, in order to provide focus in implementing the policies and actions more effectively, it would be beneficial to consolidate these documents into a long-term Integrated Transport Strategy or Local Area Traffic Management Plan.

RMS Crash Data Analysis

 

As part of the 2018 PAMP, The NSW Government’s crash data for a period of five years (2012-2016) was analysed. Overall, pedestrian related crashes are relatively low with no major crash clusters.

 

The majority of pedestrian crashes that have occurred during this period were caused by pedestrians emerging from an obstructed or from the near side and far side of a vehicle. The majority of crashes resulted in minor to moderate injury.  One fatal injury was recorded in 2016 in isolation.

 

In comparison to the 2013 PAMP findings, this represents a 44% reduction in pedestrian-related crashes since 2008. This indicates that measures taken to promote and improve pedestrian safety have achieved measurable success.

Consultation

 

Consultation with Council’s Access and Age-Friendly Committees were undertaken on 14 and 22 March 2018 respectively.

 

Some key issues raised by Committee members are as follows:-

 

Concern           

Addressed in 2018 PAMP/Comments

Extend green time for pedestrians at the Longueville Road/Austin Street Intersection.

Addressed in 2018 PAMP

Introduce scramble crossing diagonal at the Longueville Road/Austin Street intersection.

This requires further investigation and approval from RMS.

During peak times, there is a high volume of pedestrians crossing Burns Bay Road, in front of Coles, which forces buses to stop too often. This is a safety issue for both pedestrians and buses. They raised the possibility of relocating a bus stop away from this area.

This requires further investigation and approval from State Transit Authority and Lane Cove Local Traffic Committee.

Change the pedestrian crossing in front of Coles to a wombat crossing.

Addressed in 2018 PAMP

The Burns Bay Road/ Tambourine Bay Road roundabout gets very busy during peak hours and makes it very difficult for pedestrian access.

Council has plans to signalise this intersection as part of the Lane Cove Village improvements

Limited crossing opportunities along Burns Bay Road, between Coles and the IGA near Fig Tree Street.

Addressed in 2018 PAMP

Widen footpaths surrounding Lynvale Nursing Home, so that residents on wheelchairs or strollers can access the park in Helen Street Reserve.

Addressed in 2018 PAMP


Pedestrian safety issues at the Longueville Road/Central Avenue intersection.

Addressed in 2018 PAMP


Members raised the issue of the shared path along the southern side of Epping Road, between Coxs Lane and Centennial Avenue. It was indicated that pedestrians are forced to walk along the outside of the shared path, adjacent to the roadway. The members indicated that this was dangerous, particularly for seniors walking down this shared path; and 

 

Addressed in 2018 PAMP

Provision of more benches along Epping Road.

Not within the scope of the 2018 PAMP. However, this will be investigated outside the scope of this project.

Pedestrian access along Pottery Lane is very difficult, particularly for seniors who want access to the Council Community Hub.

Council raised the fact that a widening of the footpath would require setback of property boundaries along this roadway which requires land acquisition.

 

The 2018 PAMP assesses the possibility of providing a refuge island on Pottery Lane, at the intersection with Central Avenue

There is a need for more refuge islands and connected pram ramps. The member indicated that there are many pram ramps which do not provide a connection which makes it very difficult for people with prams or with disabilities.

The route audit identified several locations where pram ramp connections and pedestrian refuges are required

Burns Bay Road, in front of Coles, is particularly congested due to the high volume of pedestrians crossing the road which forces vehicles to stop.

"Consider motorists" signs are already installed

 

 

Stage Two

Route Selection

 

The PAMP review also comprises of an audit of the key pedestrian routes in the LGA. The purpose of the audits is to identify any deficiencies in the pedestrian network around Lane Cove’s key pedestrian generators.

 

In total, nine routes were selected and audited by foot as it is not possible to carry out an audit of all pedestrian routes in the entire LGA.

 

These nine routes were determined based on its current and future lane use and pedestrian generation. The route locations and catchments are shown in AT-1 and are outlined below:

1.   Near Mowbray Public School, Lane Cove North;

2.   Lane Cove Business Park/Lane Cove Depot/Penrose Street/Burns Bay Road, Lane Cove West;

3.   Near St Ignatius College Riverview;

4.   Near Kingsford Smith Oval, Longueville;

5.   Lane Cove Town Centre;

6.   Near Greenwich Hospital, Greenwich;

7.   Pedestrian Access to Wollstonecraft Station;

8.   Near Greenwich Public School, Greenwich;

9.   Near Greenwich Sailing Club, Greenwich; and

10. St Leonards and South and East Precincts – Audit done as part of the St Leonards Cumulative Transport and Accessibility Study (2017) by ptc.

 

The key findings and recommended works for each location are outlined in Section 9 of the 2018 Draft 2018 PAMP.

 

It is also within the scope of the 2018 PAMP to prioritise these works so Council can allocate funding as necessary. The prioritisation is based on a scoring system outlined in the RMS publication ‘How to Prepare a Pedestrian Access and Mobility Plan – An easy three stage guide (2002)’.

 

The RMS Scoring System is based on Land use type, proximity to pedestrian generators, future developments, road hierarchy, pedestrian crashes etc.

 

For example, if the recommended works are near a school, aged care centre or public transport interchange, it will receive the highest score thus giving it the highest priority.

 

The prioritisation of the recommended works is outlined in Section 9 of the Draft 2018 PAMP.

 

Stage Three

 

Stage three entails publishing the Draft 2018 PAMP for community consultation for a period of six weeks, collating and addressing community feedback and the publication of the final PAMP.

 

Deferred Action

Residents have expressed concerns regarding the limited crossing opportunities along the southern section of Centennial Avenue between Lawn Avenue and Gentle Street.

 

As such, as part of the 2018 PAMP Review, ptc. was requested to investigate the feasibility of installing a mid-block pedestrian crossing on Centennial Avenue at Charlish Park.

 

Pedestrian and vehicular counts were undertaken on Tuesday, 27 March 2018. The Pedestrian counts were undertaken within a 50 metre catchment of Charlish Park at three separate times of the day. The results are as follows:

 

Peak Time Period

Number of Pedestrians

8am – 9am

2

12.15pm-1.15pm

1

5pm-6pm

2

 

 

Peak Time Period

Vehicles - Eastbound

Vehicles-Westbound

8am – 9am

994

823

12.15pm-1.15pm

681

780

5pm-6pm

784

1006

 

The feasibility of a mid-block crossing requires warrants to be satisfied in accordance with RMS’s Traffic Signal Design guide as follows:

 

For each four one-hour periods of an average day:

 

·    The pedestrian flow crossing the road exceeds 250 persons/hour; and

·    Vehicular flow exceeds 600 vehicles/hour in each direction or, where there is a central median of at least 1.2 wide, 1000 vehicles/hour in each direction.

 

Or

 

For each of eight one-hour periods of an average day:

 

·    The pedestrian flow exceeds 175 persons/hours;

·    The vehicular flow exceeds 600 vehicles/hour in each direction or, where there is a central median of at least 1.2 metres wide, 1000 vehicles/hour in each direction; and

·    There is no other pedestrian crossing or signalised marked crossing within a reasonable distance.

 

The results show that the pedestrian volume is significantly below the minimum RMS requirements as such does not warrant the provision of a signalised crossing.

 

Implementation of 2013 PAMP

The updated 2018 PAMP builds on the previous 2018 PAMP. The review indicates that a large number of footpath projects have been implemented in the last five years, however, these were based on Council’s Footpath Works Program rather than the 2013 PAMP.

 

Many of the recommendations identified in the 2013 PAMP were not implemented due to unrealistic action plans. The plans did not consider key issues such as grades, loss of trees, relocation of power poles/utility pits which may incur significant costs. These issues have been considered in the updated 2018 PAMP.

 

Community Consultation

Statement of Intent

 

The consultation is designed to provide the community with the opportunity to comment on the proposed initiatives and actions in the plan, prior to Council adopted

 

The methods of consultation proposed are outlined below.

 

Method

 

Level of Participation

Inform

Consult

Form of Participation

Open

Open

Target Audience

Whole Community

Whole Community

Proposed Medium

Advertisement and

eNewsletter

 

Public Exhibition,

Website Exhibition

Social Pinpoint (see below for details).

Indicative Timing

11 June 2018- 23 July 2018

11 June 2018- 23 July 2018

 

Social Pinpoint

One of the proposed mediums of consultation for the 2018 PAMP project is via Social Pinpoint.

 

Social Pinpoint is community engagement software tool which allows the community to pin point their concerns on an interactive online map.

 

Residents can mark out footpaths, crossings, signage, lighting or pavement markings wherever they deem necessary. Residents will also be able to view suggestions put forward by other members of the community.

 

These suggestions will then be reviewed by the project team and will be addressed accordingly.

 

The online mapping tool can be accessed via the have your say page on the Lane Cove Council website.

 

Conclusion

 

The updated 2018 PAMP builds on the previous 2013 PAMP and aims to provide a safe, accessible and connected pedestrian network in the Lane Cove LGA.

The document provides an action plan which will assist Council to deliver its engineering improvements over the next five years.

 

The document requires regular monitoring for progression tracking and is designed to be reviewed and updated in a five year period.

 

The Draft 2018 PAMP can be accessed at AT-2.

 

 

 

RECOMMENDATION

 

That:-

1.   Council adopt for the purpose of public exhibition, the Draft 2018 Pedestrian Access and Mobility Plan;

2.   Council undertake community consultation for a period of six (6) weeks as per the consultation strategy outlined in the report; and

3.   Following public exhibition, the Draft 2018 Pedestrian Access and Mobility Plan together with a report on any submissions received, be considered at the Council meeting to be held 20 August 2018.

 

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1View

Route Audit Locations

1 Page

 

AT‑2View

Draft - 2018 Pedestrian Access and Mobility Plan - for Public Exhibition

128 Pages

 

 

 


 

Ordinary Council Meeting 21 May 2018

Leasing and Acquistion by RMS - Part of Turrumburra Park, Lane Cove West

 

 

Subject:          Leasing and Acquistion by RMS - Part of Turrumburra Park, Lane Cove West    

Record No:    SU7066 - 26794/18

Division:         Open Space and Urban Services Division

Author(s):      Sashika Perera 

 

 

Executive Summary

 

The NSW Government is proposing improvements to the Epping Road/Centennial Avenue intersection as part of its $300 million Urban Roads Pinch Points Program, which aims to reduce congestion and improve travel times on Sydney’s busiest corridors.

The proposed intersection upgrade involves the acquisition of part of Turrumburra Park by Roads and Maritime Services (RMS) and temporary lease of the entire site by RMS for the duration of the construction works which is estimated to be ten months.

This report sets out Council’s proposed terms of agreement to the proposed land acquisition and lease, noting that Turrumburra Park is Crown Land of which Council is the Trustee.

 

Background

 

The Epping Road/Centennial Avenue intersection upgrade involves widening the western side of Centennial Avenue at Turrumburra Park and the addition of a 45 metre dedicated left turn lane (northbound) into Epping Road connecting to the existing slip lane as shown in AT-1.

The proposed works on Centennial Avenue will result in approximately 415m² of land being acquired including 100m² of the existing usable park area and the removal of at least ten trees (with two other trees impacted) as shown in attachments AT-2 and AT-3 respectively.

 

Discussion

 

The initial meeting between Council staff and the RMS project team was held at the end of September 2017, in which Council requested more information regarding:

·    Potential loss of trees;

·    Proposed embankment including the extent of encroachment to the park; and

·    Affected trees and locations.

 

Council officers also enquired as to what RMS can offer the community in terms of park improvements as ‘compensation’.

 

In response to Council’s enquiries, RMS provided detailed concept plans in mid November 2017 with community consultation occurring in early December 2017. The consultation period was extended until 31 January 2018 on request by the community and Council.

 

A consultation report was prepared by RMS responding to community feedback which can be accessed via the RMS website:

 

http://163.189.217.150/documents/projects/sydney-north/centennial-ave-epping-rd-lane-cove/centennial-ave-epping-road-lane-cove-consultation-report-april-2018.pdf

 

 

In April 2018, RMS initiated a further meeting with Council to provide a project update in which RMS advised that the proposed construction works are scheduled to commence in December 2018.

 

The ongoing concerns raised by Council offices and the RMS response to these concerns are outlined below:

 

Concerns Raised by Council

RMS Response

Council to be compensated for the acquisition area of the park in line with market value.

RMS advised that Council will not receive financial compensation for the land acquisition as it is  Crown Land and Council is the Trustee.

Works in kind are proposed to maintain the functionality of the park. 

The proposed battered slope of 1:3 becomes a maintenance issue and doesn’t add aesthetic or habitat value. Council to be involved in the redesign of the park.

This has been noted by RMS and is they are currently working with Council to provide a shallower batter that can be appropriately maintained.

Swing set to be relocated a safe distance from the proposed works.

RMS currently working with Council on park design.

Compensation for loss of twelve mature trees in line with industry standards.

RMS currently working with Council on landscaping plan.

Shared User Path to be incorporated to provide a connection to Epping Road Shared User Path.

Addressed by RMS.

Existing stormwater drains need to be considered.

Noted by RMS.

In regards to pedestrian management measures during construction, clarification is required as to how safe pedestrian access will be achieved during construction given that the nearest designated crossing to the west is at the Centennial Avenue/Fig Tree Street intersection (approx. 500 metres away from Turrumbarra Park).

Noted and will be addressed during the construction phase.

 

As noted, Turrumburra Park is Crown Land of which Council is the Trustee. It is described as Lot 7022 in DP93906 and has a total area of 4,995 m2.

 

Under the provisions of the Roads Act 1993 (Roads Act), the RMS may acquire land for any purpose of the Roads Act and specifically “land that forms part of, or adjoins or lies in the vicinity of other land proposed to be acquired for the purpose of opening, widening or constructing a road or road work” (s.177(2)(b) of the Roads Act)”.

 

In acquiring part of the Land by agreement or compulsory process the RMS is required to observe the requirements of the Land Acquisition (Just Terms Compensation) Act 1991 (Land Acquisition Act) as Council is trustee of the land under the provisions of the Crown Lands Act 1989 (Crown Lands Act) the consent of the Minister will also be required.

Section 106A of the Crown Lands Act limits the compensation payable to a reserve trust. However,   Crown Lands Act requires consideration to be given to the following matters:

(a)   the value to the reserve trust of any improvements (including structures) erected or carried out by the trust on the land being acquired or vested, or over which the easement is vested, on the date the land is acquired;

(b)   the amount of any loss attributable to the reduction in public benefit from any loss of public open space that arises from the acquisition or vesting of the land;

(c)   the amount of any reduction in the value to the trust, as at the date the land is acquired or vests, or the easement vests, of any other improvements (including structures) erected or carried out by the trust on other land that is caused by the land acquired being severed from other land of the trust;

(d)   the cost to the trust of acquiring additional land having environmental benefits that are comparable to the land being acquired or vested; and

(e)   any loss attributable to disturbance (within the meaning of section 59 of that Act), other than loss arising from the termination of a lease or licence over the whole or part of the land being acquired.

 

The RMS have requested that in order to simplify the acquisition process Council is being asked to formally confirm that it will waive any requirement for compensation as this will streamline the acquisition process.

In light of the operation of s106A of the Crown Lands Act, it will be recommended Council voluntarily agree to the acquisition without demand for compensation to be paid, subject to the following requirements being met by the RMS:-

(1)   The provision of a new playground;

(2)   the replacement of trees in accordance  with an agreed landscaping plan;

(3)   An improvement in amenity for park users with respect to the configuration of the proposed   batter; and

(4)   The RMS providing notification to the public and in particular residents living in close proximity, at least 2 months in advance of the commencement of the temporary park closure and permanent reduction in the area.

 

Conclusion

 

The Centennial Avenue/Epping Road intersection upgrade initiated by RMS is scheduled to commence in December 2018.  The proposed works on Centennial Avenue will result in 415m² of land be acquired including 100m² of the existing park area as well as the removal of at least ten trees. Turrumburra Park will be temporarily closed to the public as RMS will be leasing the land for the duration of the construction works which is estimated to be ten months.  It is therefore recommended that Council agrees to the leasing and acquisition of part of Turrumburra Park, for nil compensation subject to the RMS agreeing to the reinstatement and improvement requirements proposed in this report.

 

 

RECOMMENDATION

 

That Council:-

 

1.   In its capacity as trustee of crown land identified as Lot 7022 DP 93906 being a public reserve described as Turrumburra Park (Reserve) and subject to any requirements to obtain the approval of the Minister for Lands pursuant to the operation of the Crown Lands Act 1989, agrees to:

 

a.    The temporary lease of the Reserve;

 

b.    The sale of part of the Reserve for the purposes of s29 of the Land Acquisition (Just Terms Compensation) Act 1991, to Roads and Maritime Services for the purpose of road upgrades in connection with the Pinch Point Program; and

 

c.    Waive any claim for compensation having regard for the operation of section 106A of the Crown Lands Act 1989 subject to the RMS agreeing to undertake the following reinstatement works:

 

i.     Variation of the batter slope along the 2.5m Shared User Path so as to increase the length of the batter over the cycleway on Epping Road to provide for a flatter section that can be used for a new swing and playground equipment;

 

ii.     The provision of a new playground (of a design to the Council’s reasonable satisfaction);

 

iii.    The replacement of trees intended to be removed with trees in 1000 litre pots (approximately 4m in height) and in accordance with an agreed landscaping plan;

 

iv.   TREE protection to be undertaken by RMS for the duration of the construction period;

 

v.    RMS to reconstruct all damaged footpaths within the reserve;

 

vi.   Notifying the community at least two (2) months in advance of the works commencing of the closure of the park whilst the works are proceeding and in respect of the reduction of the park area and reinstatement of the park on the project’s completion; and

 

vii.   Delegate authority to the General Manager to finalise any related documentation in this matter.

 

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

Proposed Works

1 Page

 

AT‑2View

Land Acquisition and Leasable Area

1 Page

 

AT‑3View

Removal of Trees

1 Page

 

 

 


 

Ordinary Council Meeting 21 May 2018

Proposed Changes to Lane Cove Opening Hours 2018

 

 

Subject:          Proposed Changes to Lane Cove Opening Hours 2018    

Record No:    SU6481 - 26695/18

Division:         Human Services Division

Author(s):      Jennifer Bice 

 

 

Executive Summary

Council recently reviewed Library operating hours with a view to better serving the requirements of the Lane Cove community. This review assumed that there would be no budget increase or additional staff resources available in 2018/19.

This report recommends standardising opening times to 9.30am seven days per week and opening Wednesday evenings. Overall the proposal would mean that the Library would be opened an additional 6.5 hours per week.

The Library conducted a survey to measure the users’ support for proposed changes to Library hours. This report discusses the responses which were received. Note respondents may not have responded to every question and some made comments unrelated to Library hours.

Generally, the community support the changes with a number of respondents making suggestions that could be considered if additional staffing resources were made available.

 

Background

Library services, collections and programs are reviewed on an ongoing basis. However, Library opening hours have not been reviewed for many years and it was considerably likely that Library users’ requirements and usage patterns may have changed.

Since opening the Library extension in 2010 meeting rooms have been in high demand, study spaces have been full of students undertaking group study and many residents have been observed using the desks (and WiFi) for personal/business use.

The enthusiastic response (more than 580 responses) to the survey suggests that some revision to opening hours would be welcomed by the community.

 

Discussion

The Lane Cove Library Opening Hours Survey was available online and printed copies were made available at Lane Cove and Greenwich Libraries. The survey was open for 6 weeks commencing mid February and closing at the end of March 2018.

 

About Respondents

 

The survey was completed by more females than males:

 

 

Response Percent

Female

Response equal to 74

74%

Male

Response equal to 26

26%

Other

Visual spacer

0%

 

This is not unusual for Library surveys however, the age of respondents varied across all surveyed age groups. The largest group or respondents were 35-49 years and 50-64 years. It is likely that these groups include parents of the many preschool and school age children who visit the Library.


 

 

15-19 years

Response equal to 11

11%

20-34 years

Response equal to 12

12%

35-49 years

Response equal to 26

26%

50-64 years

Response equal to 22

22%

65-74 years

Response equal to 18

18%

75+ years

Response equal to 12

12%

 

It is worth noting that most respondents were frequent Library users with 76% visiting at least once a week and a further 22% visiting every 3 weeks.

 

Weekly or more often

Response equal to 76

76%

Every 3 weeks or so

Response equal to 22

22%

3 or 4 times per year

Response equal to 2

2%

Seldom

Response equal to 0

0%

Response to Opening Hours Questions

 

1.   Do you find the current Library hours convenient?

 

Yes

Response equal to 49

49%

No

Response equal to 51

51%

 

Almost half respondents did not find the current Library hours convenient. It is possible that the response was quite high because respondents preferred the proposed hours that preceded this question on the survey form.

 

2.   Do you agree with the proposal to standardise the opening time to 9:30am seven days per week?

 

Yes

Response equal to 91

91%

No

Response equal to 9

9%

 

There was overwhelming agreement (91%) that the Library should open at 9.30am (the same time) each morning.

 

3.   Do you agree with the proposal to extend the closing time on Wednesdays from 5:30pm to 9:00pm?

 

Yes

Response equal to 91

91%

No

Response equal to 9

9%

 

There was overwhelming agreement (91%) that the Library should extend the closing time on Wednesdays.

 

4.   Would closing the Library at 5:00pm on Fridays rather than 5:30pm impact on your use of the Library?

 

Yes

Response equal to 20

20%

No

Response equal to 80

80%

 

80% of respondents indicated that closing the Library 30 minutes earlier would not impact on their use of the Library. It is worth noting that as the Library would be opening 30 minutes earlier there would not be any reduction in opening hours.

 

The main purpose of this suggested change was to standardise Friday closing time with Saturday closing time.

 

5.   Would extending the opening hours by 30 minutes on Saturdays and Sundays enable you to make greater use of the Library?

 

Yes

Response equal to 77

77%

No

Response equal to 23

23%

 

There was strong support (77%) for extending the opening hours on weekends that was reflected in respondent comments.

 

Comments About Opening Hours

 

There were 268 surveys that included additional comments that were generally very supportive of the Library service and the proposed changes to Library hours. While many people explained their personal needs/wants there were two trends that could be considered at a later time.

 

Extending Sunday Opening Hours

 

Although no specific question was asked about closing later on a Sunday, 83 people (14.2% of respondents) elected to make comments about extending Sunday hours. Many of these comments came from students and families who make their greatest use of the Library on weekends.

 

There would be community benefit in opening at the same time Fridays, Saturdays and Sundays but unfortunately, the current Library budget would not be able to absorb additional staff costs. The estimated additional cost to open from 9:30am – 5:00pm (compared to 10:00am - 2:00pm) would be approx. $38,500 per annum (assuming part-time staff are employed).

 

9.00am Opening Time

 

23 people (3.9% of respondents) commented that they would like the Library to open at 9.00am. Most these comments were from parents who would like to visit the Library after dropping their children at school.

 

This is not supported at the current time due to:

 

·    Traffic congestion in the Longueville Rd/Austin St vicinity from 8.30am until after 9.30am each morning. Some parents drop off their children under the Library (near the Woolworths loading dock) instead of the designated zone in Austin St. This occurs at the same time that Woolworths trucks, business deliveries, Library staff and Library Place workers are all using this road. It is likely that an earlier Library opening time would further contribute to the general congestion; and

 

·    Ensuring that the Library is ready for public use involves setting up meeting rooms, PCs, photocopiers, printers, newspapers, etc. and this requires at least 30 minutes.

 

It is recommended that Council consult the community about a 9.00am opening time after completion of the Rosenthal Project as this may change/reduce morning traffic to the Market Square Car Park.

 

Conclusion

 

Lane Cove Library recently conducted a survey about changing Library operating hours with a view to better serving the requirements of the Lane Cove community.

The survey asked the community whether they supported standardising opening times to 9.30am seven days per week and opening Wednesday evenings.

Generally, the community support the changes with a number of respondents making suggestions that could be considered at a later date if additional staffing resources became available.

 

 

 

RECOMMENDATION

That Council:

1.   Authorise the following changes to the Lane Cove Library operating hours:-

a)    Opening at 9:30am seven days per week;

b)    Extending the closing time on Wednesday evenings to 9:00pm;

c)    Changing the closing time on Friday afternoons to 5:00pm; and

d)    Extending the closing time on Saturday afternoons to 5:00pm with all changes to take effect from Monday 2 July 2018.

2.   Consult the community about extending the Sunday closing time after completion of the Rosenthal Project; and

3.   Consult the community about opening the Library at 9:00am after completion of the Rosenthal Project.

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1View

Lane Cove Library Opening Hours Survey 2018

2 Pages

 

 

 


 

Ordinary Council Meeting 21 May 2018

Adoption of the Draft Strategy for an Age-Friendly Lane Cove 2018-2023

 

 

Subject:          Adoption of the Draft Strategy for an Age-Friendly Lane Cove 2018-2023    

Record No:    SU5300 - 27673/18

Division:         Human Services Division

Author(s):      Carol Sinclair 

 

 

Executive Summary

 

This report outlines the results of the consultation process for Council’s Draft Strategy for an Age-Friendly Lane Cove: 2018-2023. The Report lists the comments and recommended changes to the Strategy and recommends the adoption of the Age-Friendly Strategy.

 

Background

 

Council at its meeting of 11 December 2017 considered a report on the Draft Strategy for an Age-Friendly Lane Cove: 2018-2023 and resolved:-

1.   “Council adopt the Draft Strategy for an Age-Friendly Lane Cove: 2018-2023 for the purpose of public consultation;

2.   The Draft document be put on public exhibition for a period of 6 weeks in accordance with the consultation strategy outlined in the report; and

3.   A further report be prepared for Council following the consultation period”.

 

Discussion

 

Community Consultation was undertaken from 25 January 2018 to 29 March 2018 as per the consultation strategy outlined in the previous report. It included:-

·    Static public exhibitions at the Civic Centre and Library;

·    An email to over 6,300 registered members of the community interested Council consultations;

·    A website exhibition; and

·    Public Notice in the North Shore Times

 

Council received eight (8)submissions from individuals and one submission from a community group.

 

The feedback has been summarised in the table below

 

#

Comment

Council Response

1.1

Volunteer support available when an older person is in hospital or rehabilitation and family are unable to assist, e.g. pet care/walking, mail collection, watering plants

 

Update the Draft Action Plan (8.1.viii) to include:

Investigate options and identify existing support available to older people when they are in hospital, respite or rehabilitation and have no family to assist with pet care/walking, mail collection, watering plants etc

1.2

All streets to have footpaths on at least one side and all bus stops to have shelter

 

New bus shelters will be in place as part of the new bus shelter contract.  Not all bus stops allow for a bus shelter.

 

There is an existing program of works for footpaths.  Not all streets lend themselves to have footpaths on both sides of the streets due to terrain. No changes to the Strategy required

1.3

Promote the Lane Cove pool and review for being senior friendly

 

The recent update of the pool and amenities complies with the Disability Standards

 

Update the Draft Action Plan (5.1.iv) to include:

Promote the pool as a venue for fitness and leisure

1.4

Longer parking times for seniors as it takes them longer to do things

 

Lane Cove has a mixture of 2 and 3 hour parking.  There is 3 hour parking in the Market Square and Little Lane carparks. No changes to the Strategy required

1.5

Provision for mobility scooters – rules for use in the Plaza and places to park them

 

People park outside of the venue they are attending due to limited mobility

 

Update the Draft Action Plan (2.3.iv) to include:

Organise promotional material to remind mobility scooter users of their responsibilities of use

1.6

Remember many seniors do not have access to the internet or mobile phones

 

Noted – Council to continue producing flyers and the newsletter in hard copy for the older age group.  No changes to the Strategy required

1.7

Banks should have the ATM’s inside their foyer (after-hours access) to ensure seniors are safer

 

CBA has an ATM inside the building for after-hours access.  All other banks are outside - no changes to the Strategy required

1.8

Doctors surgeries and chemists should be closely located to each other

 

Noted – no changes to the Strategy required

2.1

Parklands Avenue – several falls noted due to stepping on dead wood fallen from trees on footpaths – several uninhabited houses also have a lot of debris on nature strips and footpaths.  Could Council consider sweeping such footpaths?  Parklands is on the ‘Tree Trail’ and many people participating are over 55.

Some pruning has been done in Parklands Avenue and regular inspections are carried out.  The community is encouraged to let Council know when things need doing so they can put on the list of works and be done. No changes to the Strategy required

2.2

Parklands Avenue – drivers of cars and trucks park illegally and ignore the 2 hour parking limit – so visitors cannot visit residents as there is nowhere to park

 

Update the Draft Action Plan (1.12.2) to include:

Undertake a planned approach to enforcing breaches in compliance that include: overstaying parking limits, the Resident Parking Scheme, skateboarding, bicycles, scooters and dogs not under control in the Plaza and high pedestrian traffic areas, breaches of DA conditions regarding pedestrian safety near all developments, both commercial and residential

2.3

Revisit the Resident Parking Scheme – some cars are parked for up to 3 months in the street they do not live in

See 2.2

2.4

Increased number of large trucks speeding through streets in Lane Cove North, not allowing older residents to cross slowly and if they attempt they are beeped aggressively

 

Noted - no changes to the Strategy required

2.5

Bicycles and scooters around the Plaza do not give way to pedestrians – it should not be up to the elderly or infirm to move quickly before being run over or injured

See 2.2

3.1

There is a steep incline on Parklands Avenue leading down to the lights on the corner of Epping Road.  If a grandparent or parent slips or trips there is no barrier to stop a child or a pram running on to oncoming traffic – it produces significant anxiety even for young mothers

 

Not feasible at this time and the path is too narrow to install any railing/protective barriers.  An alternative route could be to cross the road and walk down the other side of Parklands – there is a protective railing at the intersection with Epping Road. From there the person can either use the pedestrian overpass or re-cross Parklands Avenue with the lights and continue the journey.  No changes to the Strategy required

4.1

I can’t think of any extra details to add as you have covered so many important issues

 

Noted

5.1

Ignores Greenwich and it’s 5,000 residents and focuses almost entirely on the suburb of Lane Cove

 

Update the Draft Action Plan (Page 4) to ensure that:

In the preamble of the Strategy for an Age-Friendly Lane Cove  it is very clear that the Strategy if focused on the whole of the Lane Cove LGA

5.2

Ignores the Council driven proposal to rezone north Greenwich to provide high density accommodation for another almost 5,000 residents, doubling the population and creating a whole raft of problems and transport chaos

Any new plans are developed with the Age-Friendly Strategy in mind.  No changes to the Strategy required

5.3

Cars will be required for the foreseeable future and how will they get to ‘age-friendly’ facilities in lane Cove suburb if needing to use the one exit from the Greenwich Road/River Road intersection?

Noted. No changes to the Strategy required

6.1

At the recent National Elder Abuse Conference there was a session on the role of local government in lessening elder abuse, with 6 councils presenting on their strategies.  Most of these presenters had used the template and resources available through the Elder Abuse Helpline and Resource Unit to establish and facilitate local consortia on elder abuse.  Suggest Lane Cove include something like this in the Strategy for an Age-Friendly Lane Cove

Up-date the Draft Action Plan (4.1.xi) to include:

 

Foster and facilitate actions to lessen elder abuse within the Lane Cove LGA

6.2

Promote exercise classes for older people

Currently promoted in the Lane Cove Connection - no changes to the Strategy required

7.1

Council is in a very good position to identify well located areas near good public transport where more seniors housing development/redevelopment could occur

The proposed new development at St Leonards South is located adjacent to the St Leonards transport interchange.  All units will be made either accessible, adaptable or visitable and most of the surrounding precinct will be accessible.  No changes to the Strategy required

7.2

Council should be liaising positively with all relevant parties/developers to achieve better housing outcomes for all sections of the community with a special emphasis on retirement/seniors accommodation

 

Developers contact Council and ask about the DCP provisions when designing buildings. Council has reviewed 4 proposals and DAs from developers and residents related to seniors housing in the following areas: 266 Longueville Road, Greenwich Road, Burns Bay Road and near the Greenwich hospital. Councils general planning controls ensure units are accessible and a minimum of 20% must be adoptable for use. No changes to the Strategy required

7.3

The provision and development of appropriate housing models and design for different types of retirement accommodation is a critical area and Council should be a facilitator in this area 

 

State Planning makes specific provisions for seniors and people with disability – the SEPP Housing for Seniors and People with Disability. No changes to the Strategy required

7.4

Significant rezoning of older areas that are in need of renewal/development could be undertaken – this could help to encourage developers to provide more retirement/age-friendly types of facilities and accommodation

 

The SEPP also mandates that seniors housing is permissible in all residential areas.  Council’s DCP states that a 20% of units have to be adaptable, all must be accessible and built according to Universal Design Principles.  No changes to the Strategy required

7.5

The existing retirement/aged care facilities provided in the 1960-70 period are now reaching their use-by date and not responsive to needs and desires of current day expectations – complete redevelopment is needed, but without Council’s support and encouragement this will not happen

Councils LEP allows for existing Aged Care Facilities to be re-developed.  No changes to the Strategy required

7.6

If areas need to be re-zoned to cater for improved retirement/seniors development Council should prioritise this and consult positively with all parties to achieve and acceptable outcome

The needs of all age ranges are taken into account when considering re-zoning and development.  No changes to the Strategy required

8.1

Submission from a Community Organisation

Would like to have information about which actions were completed or not completed in the previous plan and which ones have been carried over.

Update the Draft Action Plan (Pages 18-21 and Page 24) to ensure there is more prominent  information regarding the status of actions from the previous plan and which actions have been carried over

 

8.2

Outdoor spaces, streets and buildings

Temporary pedestrian safety near building sites is important but should be enforced for residential developments as well

See 2.2

 

8.3

The seats in the Plaza are too high for older people and shorter people and the seats in the Library are too deep

Seats in the Plaza are of all sizes: age-friendly specific chairs have been purchased for the Library.  No changes to the Strategy required

8.4

There should be a reasonable proportion of seats with two handrails so that more frail people can sit and rise easily

Future public seating to be assessed to see if it’s feasible to make some seats with 2 handles.  No changes to the Strategy required

8.5

Seating areas should be lit at night, including those in the Rosenthal development

Noted - no changes to the Strategy required

8.6

Driveway access is essential – more frequent Ranger patrols and painting lines for driveways would help

See 2.2

8.7

Need a couple of safe drop-off zones providing access to both ends of the Plaza and to the new Rosenthal development

A drop off zone has been planned for Rosenthal Avenue

 

Update the Draft Action Plan (1.5.iv) to include:

Investigate the possibility of providing drop-off zones at both ends of the Plaza

 

8.8

The toilet block in Helen Street Reserve has been closed for some time – the park frequently hosts family gatherings and other activities – needs to be renewed or replaced

Funds have been set aside in the 2018/2019 to provide new toilet facilities at the Helen Street Reserve. No changes to the Strategy required

8.9

Transport

Support a system of giving the time and destination to the next bus

Already included in the Draft Action Plan at 2.5.ii

8.10

Council should push for at least one bus from Lane Cove to stop at Wynyard

It is doubtful the Sydney Bus timetable will be changed.  An option is to change buses at the Lane Cove Interchange and catch a Hills bus to the city which stops at Wynyard.  No changes to the Strategy required

8.11

Housing

High density housing (more than 35 units) should be required to provide communal space within the complex – there needs to be a space for the Body Corporate to meet, for residents to hold larger family functions and for organised activities to older residents and children

Communal space, both inside and outside are legislated in the Apartment Design Guidelines.  No changes to the Strategy required

8.12

Ensure affordable housing is of high quality, well-designed and energy efficient

Affordable housing is dispersed within developments and are built to the same standard. No changes to the Strategy required

8.13

Review of planning controls to encourage single level villa housing

Single level villas are permissible under the LEP. No changes to the Strategy required

8.14

Respect and Inclusion

Education older people about grandparental responsibilities

Update the Draft Action Plan (4.1.iv) to include:

 

Provide older people with information about their own rights when taking on grandparental responsibilities and include points, such as reasonable time commitments, to discuss with their adult children

8.15

Educate older people about their own rights and younger parents about what is reasonable to expect of grandparents so that older people are not exploited as free childminders

See 8.14

8.16

There is a great need for advice about the NBN

Already included in the Draft Action Plan at 5.1.xviii

8.17

Communication and Information

Include information about forthcoming works in the Lane Cove Connection

Update the Draft Action Plan (6.1.iii) to include:

 

Investigate the possibility of putting an ‘Alert’ section on the Council website

8.18

Also include information about recycling issues eg. do we put plastic lids in the yellow bin, what do we do with soft plastics such as bread wrappings, newspaper wrappings

Update the Draft Action Plan (5.1.xix) to include:

 

Organise a seminar to provide information about recycling and where people can have their questions answered

8.19

A regular Council stand in the Plaza would be a good idea

Council continues to have stands in the Plaza for specific issues. No changes to the Strategy required

8.20

Internet use in the Library should be free for rate payers

Currently internet browsing is free.  Small charges apply for use of Microsoft Office products and email. No changes to the Strategy required

8.21

Community support and Health Services

There is a need to provide information in community languages and pay regard to specific language groups and changes in them over time

Already included in the Draft Action Plan at 6.3.iv

9.1

Concerned about the amount of people using skate boards, scooters, bikes on the footpaths and in the Plaza – even whole families on bikes riding along a footpath

See 2.2

9.2

During school holidays young boys race outside the Library and down into the Plaza on skateboards

See 2.2

9.3

Families in the Plaza with prams, children on bikes and dogs on long leashes are a hazard for frailer older people

See 2.2

9.4

Older people don’t go out at school opening and closing time as it is too dangerous with the number of children on bikes and scooters

Noted

General Comments

 

Well considered report

Thank you for allowing us to make a contribution to the Strategy for an Age-Friendly Lane Cove

Very impressed by its breath and detail

This report simply confirms Greenwich is the forgotten suburb when it comes to useful and appropriate facilities and a punching bag for egregious proposals when it suits

Looks impressive with many strategies that should further improve the life for older people who work, live and visit Lane Cove

The Draft Strategy is a very comprehensive analysis of all the issues associated with the needs of older people in Lane Cove and highlights the urgent need to provide a range of appropriated housing options for retirement/seniors accommodation

Council is to be commended for accepting the many challenges associated with developing age-friendly strategies and policies

Pleased to have the opportunity to comment on the comprehensive strategy.

 

 

Council has welcomed the feedback from the community for the Draft Strategy for an Age-Friendly Lane Cove, 2018-2023 and has made revisions as a result. There were no comments indicating that the Action Plan should not be adopted.

 

Conclusion

 

The Strategy for an Age-Friendly Lane Cove: 2018-2023 will continue to improve the age-friendliness of Lane Cove for people over 55 who live, work and visit here.

 

It is therefore recommended that Council adopt the document with the revisions (highlighted in yellow) as proposed at AT-1

 

At the completion of this strategy it is proposed that different ways of measuring the age-friendliness over time could be investigated, such as developing a program similar to the concept of ‘7 Up’ where a groups of children were interviewed every 7 years to document their changes over time.  A similar program, ’55 Up’ could be developed where groups of people from each suburb in 5 year age groups are surveyed every 5 years.  This longitudinal approach will study people’s perceptions and issues related to ageing over time.

 

 

RECOMMENDATION

 

That Council:-

 

1.   Adopt the revised Draft Strategy for an Age-Friendly Action Plan: 2018-2023, dated May 2018 as attached at AT-1; and

 

2.   Investigate the development of new methods to measure the Age-Friendliness of Lane Cove.

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1View

Strategy for an Age-Friendly Lane Cove 2018-2023

57 Pages

Available Electronically

 

 


 

Ordinary Council Meeting 21 May 2018

Financial Assistance Grants to Community Groups 2018/2019

 

 

Subject:          Financial Assistance Grants to Community Groups 2018/2019    

Record No:    SU6960 - 27700/18

Division:         Human Services Division

Author(s):      Carol Sinclair 

 

 

Executive Summary

 

This report discusses the 2018/2019 Financial Assistance Grant application process and recommends various grants to Council. Under Section 356 of the Local Government Act 1993 Council may grant Financial Assistance to Community Organisations. Each year Council calls for applications for financial assistance from community groups either based in the Lane Cove Local Government Area (LGA) or those whose assistance addresses the identified needs of people within the LGA. 

 

The Financial Assistance Grants program was promoted through The Village Observer, Council’s Website and through an extensive mailout during January 2018. Applications closed on 5 March, 2018. The 2018/2019 budget includes a provision of $496,259 for Financial Assistance to Community Groups.  Council has received a total of 27 applications requesting funds to the value of $534,596.75.

 

Background

 

Community organisations play a critical role in providing vital community and recreational activities, keeping the community healthy and connected. Council’s approach to working with local community organisations is to work in partnership so that the local community can receive high-quality services and participate in volunteering and community orientated activities improving their connectedness and ability to participate.

 

Financial Assistance Grant Applications Received for 2018/2019

 

Currently, Council’s Financial Assistance Grants to community organisations fall into the following categories:

 

·    Arts and Cultural Services

·    Services for Children

·    Services for Youth

·    Services for people with disability

·    Community Development and Support

 

Applications are assessed against the criteria provided in the Guidelines attached as AT-1. 

Applicants are required to show how their application meets the needs of Lane Cove by referring to Council’s Plans.  It is noted that following the development of the Disability Inclusion Action Plan (DIAP) additional criteria and questions regarding inclusion have been added to the Financial Assistance Grants processes to ensure people living with disability are considered and included in the projects.

 

The commitment for Council based on the recommendations from the Council Selection Committee of 14 May 2018 is $433,580.00. A copy of these recommendations has been circulated separately to Councillors in a Confidential Memo.

Decisions on two applications have been deferred requiring investigation and further discussion at Councillor Workshop.

 

Recurring commitments to community organisations total $36,106, listed in AT-2. The majority of these are longstanding commitments relating to Council’s contributions to rate payments, or the waiving of payments and other costs.  The estimated cost of the Grant Presentation Ceremony in August is $3,500, the advertising costs for the public exhibition and next year’s promotion is $2,000 and this has been allocated within the Financial Assistance budget.

 

The total amount of the Financial Assistance Grants Program recommended in this Report is $475,186.00

 

There were no community groups taking up the opportunity of the Cultural Venue Performance Hire Subsidy Funds for the 2018/2019 financial year.

 

It is interesting to note the higher number (6) of projects which include innovation in this funding round. This can be attributed to the Grant Writing Seminars and more strongly worded guidelines.

 

Discussion

 

The funding recommendations were made with focus on several areas including:-

·    Support to (3) longstanding and established organisations within the community, namely Sydney Community Services, Centrehouse and Meeting House, and;

 

·    Support to projects that can be successfully completed within the 2018/19 financial year.

 

Sydney Community Services and Galley Lane Cove + Creative Studios (formerly Centrehouse Inc)

 

In the 2016/17 Financial Assistance program a 5 year Service Agreement was made with Sydney Community Services and a 3 year Service Agreement was made with Gallery Lane Cove +Creative Studios to support the organisations in times of change and development.  Sydney Community Services are now in their 3rd year of their 5 year Agreement and the Financial Assistance Program for 2018/2019 marks the final year for Gallery Lane Cove + Creative Studios.

 

It is recommended that the initial 3 year agreement for Gallery Lane Cove + Creative Arts be extended for a further year to further support the organisation and provide time to consolidate new models of service delivery and programs.

Receipts of greater than $20,000

 

Four (4) groups are recommended to receive $20,000 or more in funds for 2018/2019. They are North Shore Rowing, Centrehouse, Meeting House and Sydney Community Service.  As outlined in the funding guidelines, organisations which receive over $20,000 will be asked to enter into Service Agreements. The Service Agreements outline the mutual obligations between Council and the organisation and stipulates how the organisation will use the funds against performance measures. The Service Agreements are to be revised to ensure that Council funds provide best value for the community.

 

Grant Writing

 

Since Council has provided an annual workshop on how to write successful grant applications the quality of the applications has improved noticeably with most applicants relating their projects to Council’s plans. 

 

In order to assist applicants who are finding the application process difficult it is proposed that staff invite applicants to attend small workshops or 1:1 sessions in anticipation that this approach for improving grant writing skills will be more successful.

 

Board Training

 

Another area in which community groups require support is governance. An effective, skilled and well-functioning Board is essential for the sustainability and development of these organisations.  Board training was conducted in 2017 and will be held again in 2019 and every 2 years after that.

 

When advising the outcome of their applications, applicants will be reminded of the importance of Board Training and of Council’s recommendation that community organisations attend Board Training workshops once every five years to ensure all Board Members have the opportunity to receive training in Governance.

 

Working with Children Checks

 

In 2018/2019, for the first time, Applicants who work with children were requested to submit a Statutory Declaration stating compliance to the requirement outlined by the Office of the Children’s Guardian.  It is recommended that this become an ongoing requirement for the Financial Assistance Grants Program.

 

Managing applicant expectations

 

Through the language used in some applications it has become apparent that quite a number of community groups and organisations consider the Financial Grants program to be an ‘annual grant’ and that they have the expectation that they will receive funding each year. 

 

In order to dispel this misconception it will be made clear in the letter to successful applicants, program guidelines and application procedures that this is not the case.  Funding is dependent on Council priorities, how well the application is related to Council’s planning documents, eligibility criteria being met, accuracy and quality of the application and competition from other more innovative projects for the limited available funding.

 

It is recommended that given the Lane Cove Theatre Company and the Cameraygal School of Performing Arts has been supported for two years to establish their progress be advised by letter that 2018/2019 will be the last year in which Council will provide free funding for the hire of the hall at the Living and Learning Centre and tuition fees.  ($4,500).

 

On-line applications

 

Currently the Financial Assistance Grants Program uses paper application forms, paper guidelines and requires supporting information documentation that is also presented on paper.  A recommended approach would be to conduct the Application process on-line.  This would also give the added advantage that the applicants are word limited for their responses and the process of analysing the applications would be streamlined. 

 

Financial Assistance Grants Comparisons with Other Areas

 

It is difficult to compare what occurs in other Council areas because of the following:-

 

·    Some councils run direct services and there is a mix of community based and local government services;

 

·    In some areas organisations can apply for funds under the ClubGRANTS program, whereby Clubs that earn over $1 million annually in gaming machine revenue provide funding for community projects and services, and in turn receive dollar-for-dollar gaming tax deductions. Lane Cove does not receive funds from this source;

 

·    There is no consistent accounting procedure across councils which captures the value of contributions that councils provide to local organisations; and

 

·    Some councils may support local groups out of separate line items as identified in their Delivery and Operational Plans and budgets.

 

With this in mind, presented below are some comparative figures for the 2017/2018 financial year. 

 

 

Council

Community Grants Program

Budget for Community Grants

Population*

Per Capita Funding

Willoughby

 

Up to $4,000

$175,600

78,017

$2.25

Ku-ring-gai

Up to $5,000

$97,900

123,143

$0.80

North Sydney

Up to $2,000

$37,750

72,037

$1.91

Hunters Hill

Up to $800

$15,000 (proposed)

14,638

$1.02

Lane Cove

No limit

$496,259

37,810

$13.13

Ryde

Up to $3,500

$320,000

121,807

$2.63

Hornsby

Variable

90,000

147,661

$0.61

Mosman

Proposed up to $4,000

70,000

30,215

$2.32

*Australian Bureau of Statistics - Estimated Resident Population, 2016

 

Community Grants Presentation

 

Council over the past ten (10) years has invited all funded groups to a Presentation Ceremony in August. This provides the opportunity for Council to showcase its Grants Program and for local groups to receive recognition for the work they do in a wider forum. It is suggested that the practice be continued and the ceremony take place on Wednesday 1 August 2018.

 

Community Consultation

 

Council will give 6 weeks Public Notice of the Financial Assistance to Community Groups following the adoption of this report, using the method of consultation outlined. 

 

Consultation Name: Have Your Say on the Proposed Financial Assistance Grants 2018/2018

                       

Level of Participation

Inform

Inform

Form of Participation

Open

Open

Target Audience

Lane Cove Community

Lane Cove Community

Proposed Medium

Advertisement and
eNewsletter

Public Exhibition & Website Exhibition

Indicative Timing

May - June

May - June

 

Conclusion

 

Council’s Financial Assistance Grants Program assists in the development of a range of community based services which meet, and are responsive to changes in the needs of people living and working in Lane Cove.  It promotes equitable outcomes in terms of access to services and quality of life for all residents. Council uses its planning documents to assist in organisations’ understanding the needs of the community and in assessing the grant submissions. 

 

 

RECOMMENDATION

 

That:-

 

1.   Council give consideration to Financial Assistance Grants to Community Groups for 2018-2019;

 

2.   Council give Public Notice of the proposed Financial Assistance Grants to Community Groups, and subject to no objections being received, grant the funds to the recommended groups;

 

3.   Council host the Community Grants Presentation Ceremony on Wednesday 1 August 2018, as part of the Financial Assistance Grants process;

 

4.   Council extend the Service Agreement with Gallery Lane Cove + Creative Studios by one year;

 

5.   Council conduct small workshops, or 1:1 sessions with Applicants who still need to improve their applications;

 

6.   Lodgement of a Statutory Declaration where organisations work with children stating compliance to the requirements outlined by the Office of the Children’s Guardian be an ongoing requirement for the Financial Assistance Grants Program; and

 

7.   Lane Cove Theatre Company and the Cameraygal School of Performing Arts be advised that 2018/2019 will be the last year in which Council will provide funding for tuition fees and free hire of the hall at the Living and Learning Centre.

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1View

Selection Criteria and Guidelines for the Financial Assistance Grants Program 2018/2019

6 Pages

 

AT‑2View

Standard Rates and - Lane Cove Financial Assistance Applications – 2018/2019

1 Page

 


 

Ordinary Council Meeting 21 May 2018

Policy on Payment of Expenses and Facilities to Councillors

 

 

Subject:          Policy on Payment of Expenses and Facilities to Councillors     

Record No:    SU834 - 27385/18

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

 

The purpose of this report is to consider a revised Policy on Payment of Expenses and Provision of Facilities to Councillors, developed in accordance with sections 252-254 of the Local Government Act 1993. It will be recommended that Council adopt the revised Policy subject to Community consultation.

 

Discussion

 

Section 252 of the Local Government Act 1993, requires a Council within the first twelve (12) months of each council term to adopt a policy concerning the payment of expenses and provision of facilities to Councillors. Council must give public notice for 28 days of the intention to adopt the policy and consider any submissions made before adopting the policy.

 

Since the last review of the policy in 2015, minor amendments have been made to the policy to provide greater clarity, reflect the provision of access cards and new allowance limits for internet access for portable personal computers up from $300 p.a to $360 p.a. The amended policy dated 21 May 2018 is shown attached as AT-1, has been developed in a format to reflect the new Governance Document Framework adopted by Council on 19 June 2017.

 

Conclusion

 

This Policy has been developed to ensure accountability and transparency in the reasonable and appropriate reimbursement of expenses and the provision of facilities to Councillors to help them undertake their civic duties. It is therefore recommended that Council give public notice of its intention to adopt this amended policy and subject to no objections being received, adopt this policy.

 

 

RECOMMENDATION

 

That:-

 

1.   Public notice be given of the intention to amend and adopt Council’s Policy on Payment of Expenses and Provision of Facilities to Councillors dated 21 May 2018 and shown attached as AT-1; and

 

2.   Subject to no objections being received, Council adopt the amended Policy on Payment of Expenses and Provision of Facilities to Councillors.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

Payment of Expenses and Provision of Facilities to Councillors

9 Pages

 

 

 


 

Ordinary Council Meeting 21 May 2018

3rd Quarter Review of the 2017/18 Budget

 

 

Subject:          3rd Quarter Review of the 2017/18 Budget    

Record No:    SU757 - 26991/18

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

 

The 3rd Quarter 2017 – 2018 Budget Review involves a variety of variations in both income and expenditure. It is recommended that the Budget be varied in terms of the report.

 

Background

 

Council is required to prepare a Budget Review Statement each quarter, in accordance with Clause 203 of the Local Government (General) Regulation 2005. This report is prepared in accordance with the clause for the period ending 31st March 2018. The Office of Local Government has issued a prescribed format for reviews which is included as an attachment to this report. The purpose of these reviews is to ensure that the impact of financial variations is reflected in the forecast of Council’s global budgetary position to 30 June 2018, and the adopted Budget adjusted accordingly.

 

Discussion

The following is a summary of Council’s adopted Budget for 2017 – 2018 and the revised Budget following the adjustments for the September 2017 and December 2017 quarterly reviews and further adjustments proposed for the period ending 31 March 2018 and outlined in this report:-

 

 

Original Budget

000’s


1st Quarter Adjustments

000,s

 

2nd Quarter Adjustments 000,s

 

3rd Quarter Adjustments

000,s

 

 Revised Budget

000,s

Expenditure

$42,190

$187

$50

$176

$42,603

Income

 $103,665

$226

$65

$190

  $104,146

Surplus/ (Deficit)

$61,475

$39

$15

        $14

$61,543

Surplus/(Deficit) before

Capital           Grants/Contributions

$50,372

$39

$15

 

        $14

 

$50,440

 

Operating Expenditure

 

There are a number of changes to Operating Expenditure recommended for 3rd Quarter Review. The major changes recommended are increased legal expenses, telephone expenses, Strata Levy for Little Street car park and community space, consultants for the Northwood Shops Planning Proposal and a review of WHS policies and documents.

 

Operating Income

Adjustments recommended in Operating Income are an increase in development application fees, hording and construction zone fees due to development trends.

Capital Income

 

Capital Income adjustments are transfers from reserves to fund the Greenwich Baths improvements and the review of WHS policies and documents.

 

Conclusion

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005.

It is my opinion that the quarterly Budget Review Statement for Lane Cove Council for the quarter ended 31 March 2018 indicates that Council's projected financial position will be satisfactory at year end 30 June 2018, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

 

RECOMMENDATION

 

That the 2017 – 2018 Budget be varied as follows:-

 

Original Budget

000’s


1st Quarter Adjustments

000,s

 

2nd Quarter Adjustments 000,s

 

3rd Quarter Adjustments

000,s

 

 Revised Budget

000,s

Expenditure

$42,190

$187

$50

$176

$42,603

Income

$103,665

$226

$65

$190

$104,146

Surplus/ (Deficit)

$61,475

$39

$15

$14

$61,543

Surplus/(Deficit) before

Capital           Grants/Contributions

$50,372

$39

$15

 

$14

 

$50,440

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

Budget Review for quarter ended 31 March 2018

6 Pages

 

 

 


 

Ordinary Council Meeting 21 May 2018

NSROC Constitution Amendment

 

 

Subject:          NSROC Constitution Amendment    

Record No:    SU902 - 25428/18

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

 

NSROC is proposing to alter its Constitution to ensure compliance with the NSW Associated Incorporation Act 2009 (or the Model Constitution), and address any other matters. It is recommended that Council endorse the proposed amendments to the Constitution. 

 

Background

 

The NSCROC Constitution was previously amendment in August 2017 to ensure that in the event that a Mayor was unable to attend, another delegate may attend in their place and would have the benefit of the same voting rights. However, the Constitution in its entirety was not reviewed at this time.

 

At its meeting on 9 November 2017, the NSROC Board resolved to review the NSROC Constitution to ensure compliance with the NSW Associated Incorporation Act 2009 (or the Model Constitution), and address any other matters.

 

As Lane Cove Council is a member of NSROC, any change to the Constitution must be endorsed by the Council.

 

Discussion

 

Proposed Amendments

 

The proposed amendments to the NSROC Constitution, as agreed by the General Managers Advisory Committee at its meeting of 19 April 2018, are shown attached as AT-1.  A high level summary listing of reasons for the proposed amendments is also attached at AT-2.

 

The Process of Amending the Constitution

 

The Associations Incorporation Act provides the requirements for an amendment to the NSROC Constitution. The Act requires that not less than 21 days notice to be given and that in order for the decision to be carried, the motion must be supported by a majority of not less than three-quarters of votes cast. Subject to each member Council being able to consider the matter individually, the proposed amendment will be considered at the Board meeting of 9 August 2018.

 

Conclusion

 

The proposed amendments will ensure compliance with the Associations Incorporation Act 2009 and reflect the Model Constitution as well as better clarify the intent and content of the document and are therefore recommended to be supported.

 

 

RECOMMENDATION

 

That Council endorse the proposed amendments to the Constitution of the Northern Sydney Regional Organisation of Councils and direct its NSROC representatives to support this decision when the matter is considered by the NSROC Board.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

NSROC Proposed Constitutional Amendments

17 Pages

 

AT‑2View

High Level Summary - Reasons for Proposed Amendments to NSROC Constitution

2 Pages

 

 

 


 

Ordinary Council Meeting 21 May 2018

Sustainability Small Grants - Round 15

 

 

Subject:          Sustainability Small Grants - Round 15    

Record No:    SU6635 - 28210/18

Division:         Environmental Services Division

Author(s):      David Wilson 

 

 

Executive Summary

 

Applications for Round 15 of the Sustainable Small Grants Program, funded by Councils Sustainability Levy, closed on 16 March, 2018. Ten (10) applications were received and three (3) projects are recommended for funding.

 

Following Council’s Ordinary Meeting of the 16 April 2018, Council resolved to defer a decision on the report, and to refer the matter to a Councillor Workshop on 14 May 2018. This report outlines the proposed grants following the Workshop.

 

Background

 

The purpose of the Sustainability Small Grants Program is to assist in the development of a range of initiatives that are of direct and practical benefit to a sustainable Lane Cove community. Organisations and community groups may apply for a grant of up to $5,000 to implement sustainability projects.

 

Council’s at its Ordinary Meeting of 16 April 2018 considered a report on Round 15 of the Sustainable Small Grants Program and resolved:-

 

“That the matter be deferred to allow further discussion and review of the criteria for sustainability initiatives at an upcoming Councillor workshop.”

 

A Councillor Workshop was held on 14 May 2018 to discuss the matters outlined in the resolution.

 

Discussion

 

Following advertising of Round 15 of the Sustainable Small Grants Program a total of ten (10) applications were received , nine (9) complying and one (1) non complying for funding:-

·    1st Lane Cove Scouts – 1st Lane Cove Hot Water System – replacement of an ‘old’ electric hot water system with the installation of an instantaneous gas hot water heater - $2,815;

·    1st Lane Cove Scouts - 1st Lane Cove Kitchen Refrigerator replacement – replacement of an energy intensive refrigerator with the purchase of an energy efficient refrigerator - $2,658;

·    Happy Kids Early Learning Centre - Recycling and Waste Minimization - purchase of garden equipment and plants, worm farm, guinea pigs and enclosure, payment for sustainability themed educational workshops - $1,785;

·    Lane Cove Retirement Units Association Ltd – Water Tank Implementation – purchase of two 10,000 litre water tanks and pumps - $5,000;

·    Lane Cove Theatre Company – Lighting Upgrade – purchase of LED stage lighting to replace energy intensive lighting - $5,000;

·    Lane Cove West Public School P&C Association – Water for Schools – installation of a duel bottle refill water station - $3,595;

·    Scouts Association of Australia – Tambourine Bay; Understanding the Way – purchase of turbidity cylinders and water sample jars, production of a GIS map of the catchment, educational brochure design and printing - $1,500;

·    Stringybark Creek Residents Association – Elizabeth Parade Community Garden – purchase of garden equipment and compost, planting of a native verge garden, build and installation of a street library and water barrel - $3,500; and

·    Tees to Totes – Up cycling pre-loved t-shirts into tote bags – purchase of fabric/ consumables, design of banners and educational brochure, reimbursement of storage space, fuel and room hire, re-imbursement for the Lane Cove Sustainability Action Group annual membership fee to the value of $5,000.

 

Following a review of the applications at the Workshop, three (3) projects are proposed to be funded  or received in kind contributions, being:-

 

·    1st Lane Cove Scouts – 1st Lane Cove hot water system and kitchen refrigerator replacement – reducing energy consumption and promoting energy efficient practices supports Councils goal of a more energy efficient community. In lieu of these 2 items, the Scouts are to be offered a 5KW Solar PV system to the value of $4650.

·    Happy Kids Early Learning Centre - Recycling and Waste Minimisation – waste minimisation initiatives embed sustainability education in young people. In kind contributions are proposed, including education materials and the provision of a worm farm and compost bin that Council will provide free of charge.

·    Lane Cove Theatre Company – Lighting Upgrade – The LED lights benefit the Theatre through lower electricity bills and improved usability. Local primary schools who borrow the lights for end-of-year performances will also benefit. A grant of $4650 is to be provided.

 

It is recommended Council not fund the following projects for the reasons listed below:-

·    Lane Cove Retirement Units Association Ltd – Water tank implementation. Funding is not recommended in this round due to higher ranking projects. An application to receive funding can be submitted in Round 16;

·    Lane Cove West Public School P&C Association – Water for Schools – Primary school infrastructure should be made to State Agencies. Grants are available to schools to purchase water refill stations via the Department of Education;

·    Scouts Association of Australia – Tambourine Bay; Understanding the Way – Water quality monitoring is already periodically being conducted in Tambourine Creek by Sydney Water. Additionally, the Warraroon Streamwatch group meets monthly to test water quality and record results;

·    Stringybark Creek Residents Association – Elizabeth Parade Community Garden – will be discussed further with possibility of the project being incorporated into the Bush Friends Project; and

·    Tees to Totes – Up cycling pre-loved t-shirts into tote bags. The application has limited benefits for Lane Cove residents.

 

Budget

 

There is currently $9,353 remaining in the budget for this financial year. Funding of the successful applications totals $9,300.

 

Conclusion

 

The three (3) projects recommended for funding under the Sustainability Small Grants Program

would result in energy savings  and embed sustainable behaviour in the Lane Cove community.

 

 

 

RECOMMENDATION

That  Council:-

1.    Approve the funding for:

a.    1st Lane Cove Scouts – 5KW Solar PV to the value of $4650;

b.    Happy Kids Early Learning Centre - Recycling and Waste Minimisation – in kind contribution of worm farm and compost bin and educational resources; and

c.    Lane Cove Theatre Company – Lighting Upgrade - $4650;

2.    Give Public Notice of the proposed funding under Round 15 of the Sustainability Small Grants Program, grant the funds as outlined above; and

3.    Thank all participants for their Small Grants applications.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 21 May 2018

3rd Quarter Review of the 2017-18 Operational Plan

 

 

Subject:          3rd Quarter Review of the 2017-18 Operational Plan    

Record No:    SU238 - 27723/18

Division:         Corporate Services Division

Author(s):      Kirsty Beram 

 

 

Executive Summary

This report outlines the 3rd Quarter progress towards achieving the projects listed in the adopted 2017-18 Operational Plan.  It is recommended that the report be received and noted.

Discussion

Council’s adopted 2017-18 Operational Plan details the projects proposed to be undertaken during the financial year in order to meet the goals and objectives of Lane Cove 2025 - Community Strategic Plan. Council reports quarterly on the progress towards completing the projects and achieving the targets for the adopted performance measurements. The 3rd Quarter Review of the 2017-18 Operational Plan is shown attached as AT-1

 

The projects in the Quarterly Review are listed by the responsible Council Division and where the project has a completion date the ‘Action Status’ column graphically demonstrates the progress towards completion. The Review also includes a comment on the status of each project.

 

The Quarterly Review also provides a report on progress towards achieving the targets set for performance measurement for each Division of Council. A cumulative figure for performance measurement is shown so that performance can be tracked each quarter towards achieving the required target.

The highlights of the projects either commenced or completed for the 3rd quarter include:-

·    Community representatives appointed to Council’s Advisory Committees (February);

·    Chinese New Year Celebrations (February);

·    Review  of organisational structure and delegations (February);

·    Sunset in the Village program included twilight activities such as Sunset Artists’ Market, (over 20 artisanal stallholders), Screen on the Green and Twilight Bushcare (January – February);

·    Appointment of new Internet Audit Committee (February) ;

·    Local Planning Panel introduced (formerly IHAP) March;

·    Move More in March program held (March);

·    Love Where You Live program initiated two new street libraries which were promoted to the community along with other Neighbour Day themed activities (March);

·    Lane Cove signed the Refugee Welcome Zone Declaration (March);

·    Adopted Guidelines for Bike Share Operations (March);

·    Launched a new online booking system for Council’s facilities (March);

·    Commenced public exhibition and community consultation in relation to Council’s Draft Plans including the Draft Community Strategic Plan, Liveable Lane Cove: 2035, 2019-21 Draft Delivery Program Operational Plan, Draft Budget and Draft Fees and Charges 2018-19 (March); and

·    Significant progress with excavation works and design documentation for the Rosenthal Project.

 

 

RECOMMENDATION

 

That the 3rd Quarter Review of the 2017-18 Operational Plan be received and noted.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

3rd Quarter Review of 2017-18 Operational Plan

43 Pages

 

 

 


 

Ordinary Council Meeting 21 May 2018

Council Snapshot

 

 

Subject:          Council Snapshot    

Record No:    SU220 - 27291/18

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

Executive Summary

 

Attached for the information of Councillors is a review of Council’s recent activities.  This report provides a summary of the operations of each Division for April 2018.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1View

Council Snapshot - April 2018

39 Pages