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Minutes

Ordinary Council Meeting

19 February 2018, 7:00pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.

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Ordinary Council 19 February 2018

Minutes

 

PRESENT: Councillor P. Palmer (Chair), Councillor S. Bennison, Councillor K. Brent, Councillor D. Brooks-Horn, Councillor K. Morris, Councillor D. Strassberg, Councillor F. Vissel and Councillor A. Zbik.

 

ALSO PRESENT: General Manager, Executive Manager – Corporate Services, Executive Manager – Environmental Services, Executive Manager – Open Space & Urban Services, Executive Manager – Human Services, Acting Manager – Strategic Planning and Manager – Governance.

 

DECLARATIONS OF INTEREST:

 

Councillor Bennison declared a non pecuniary conflict of interest that is not significant in regards to Rosenthal Project: Place Brand Directions and Place Naming” as he owns a unit at Birdwood Avenue.  He advised he would participate in debate and vote on the matter.

 

APOLOGIES 

Apologies be received on behalf of Councillor D. Hutchens.

1

RESOLVED on the motion of Councillors Brooks-Horn and Brent that the apology be accepted and leave of absence be granted.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

OPENING OF MEETING WITH PRAYER

The meeting was opened with a prayer by the General Manager.

 

ACKNOWLEDGEMENT OF COUNTRY

The Mayor gave an acknowledgement of Country.

 

WEBCASTING OF COUNCIL MEETING

The Mayor advised those present that the Meeting was being webcast.

 

SUSPENSION OF STANDING ORDERS

2

RESOLVED on the motion of Councillors Bennison and Brent that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three (3) minutes.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

PUBLIC FORUM

Jackie Barker of Lane Cove thanking Council for the use of facilities to allow the packaging of stationery kits for distribution through local not for profit organisation Got a Pen, expressing concerns regarding access to parking in Lane Cove and the potential impact on local business and  enquiring as to whether Council undertakes independent pool quality monitoring and assessment for the Lane Cove Aquatic Centre. Also, objecting to the private hire of the Greenwich Baths to the exclusion of local residents and expressing concerns regarding traffic flow on Longueville Road specifically at the pedestrian crossing adjacent to the Plaza.

 

Paul Clarke of Lane Cove expressing concerns with the RMS proposal for clearways on Burns Bay Road and Centennial Avenue, including the lack of recent traffic data and requesting Council approves an independent traffic study.

 

Don Murchison of Greenwich commenting on the Bicycle Advisory Committee Charter and requesting the Chair be democratically elected by the committee.

 

John Southwood of Greenwich expressing concerns in relation to the proposed St Leonards South Master Plan.

 

Peter Deane of Greenwich expressing concerns in relation to the proposed St Leonards South Master Plan including the consultation process undertaken with Greenwich residents and requesting Council work with the Department of Planning on an integrated Master Plan for the area.

 

Merri Southwood on behalf of the Greenwich Community Association expressing opposition to Council’s proposed St Leonards South Master Plan, enquiring as to the status of any alternate plans for the area, citing that the Department of Planning and Environment have confirmed they do not currently have any plans or directives in relation to this and tabling an invitation to respond to a survey informing the development of a draft plan for St Leonards / Crows Nest precinct recently circulated by the Department of Planning and Environment.

 

Anita Jubian of St Leonards South commenting on the submissions made in relation to St Leonards South Master Plan urging Councillors to assess each submission thoroughly and in its entirety to ensure an appropriate understanding and appreciation for the comments and views expressed therein and suggesting that a Master Plan be developed through the State Government would be preferable as it would ensure appropriate infrastructure is in place prior to subsequent population growth in the area.

 

Alan Winney of Greenwich enquiring as to proposed open space provisions for the St Leonards  area, specifically the inclusion of the proposed St Leonards Plaza and Gore Hill Oval in calculations for the St Leonards South Master Plan, expressing concerns regarding the amount of open space actually available in the proposed St Leonards Plaza, the availability of plans reflecting this, any cost analysis and the approvals status of the proposed Plaza.

 

Stephanie Morel of Lane Cove objecting to the RMS proposal for clearways on Burns Bay Road and Centennial Avenue expressing concerns including the proposed clearways will have on her business, pedestrian safety and the availability for parking for local residents and businesses.

 

Trish Sara of Lane Cove expressing safety concerns regarding the south eastern side of Pottery Green  adjacent to Phoenix Street, requesting Council consider replacing fencing at the oval with mesh fencing and tabling a petition to this effect from other dog owners using the facility.

 

Albert Jubian of St Leonards South objecting to the proposed St Leonards South Master Plan, expressing concerns with the consultation process undertaken and open space provisions included in the plan, urging Councillors to listen to residents, give each submission its due consideration and seek independent advice and undertake footpath upgrades in St Leonards.

 

Liz Walton of Greenwich requesting further detail be added to the minutes to more thoroughly reflect the comments being made.

 

Christine Kirkwood of Greenwich expressing concerns with the St Leonards South Master Plan including lack of consultation, transparency, provision of open space, traffic congestion and urging Councillors not to approve the plan.


 

RESUMPTION OF STANDING ORDERS

3

RESOLVED on the motion of Councillors Brooks-Horn and Brent that Standing Orders be resumed.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 11 DECEMBER 2017

4

RESOLVED on the motion of Councillors Brooks-Horn and Vissel that the minutes of the Ordinary Council meeting held on the 11 December 2017 be received.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

5

RESOLVED on the motion of Councillors Brent and Brooks-Horn that the minutes of the Ordinary Council meeting held on the 11 December 2017 be confirmed.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

 

Orders Of The Day

 

The Mayor congratulated Jarryd Hughes a prior recipient of Council’s Sports Award in 2014 who recently won a silver medal in the Snowboard Cross event at the 2018 Winter Olympics.

 

Notices of Motion

 

Notice of Motion - Financial Data and Ratios of Amalgamated non-amalgamated Councils

6

RESOLVED on the motion of Councillors Bennison and Vissel that:-

1.    Commencing this financial year, the General Manager collect the following data in relation to Sydney Metropolitan Councils for the purposes of providing Council with annual comparative data for amalgamated/non-amalgamated councils:-

a.    Net operating profit adjusted for capital income/expenses, grants, transfer to/from reserves or other non operating items;

b.    Key financial ratios;

c.    DA approval times; and

d.    Any other data that the General Manager feels relevant.

2.    The General Manager write to the Minister for Planning, The Hon. Anthony Roberts MP and request that he instructs his Department to ensure that data provided by all Councils in NSW is uploaded on the Department’s website in a timely manner.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 


 

 

Notice of Motion - Roads and Maritime Services Pinch Points Program at Centennial Avenue, Lane Cove

7

RESOLVED on the motion of Councillors Strassberg and Zbik that Council request a deferral on the commencement of the Pinch Points scheme until the following matters have been addressed:-

1.   Council seek an urgent meeting with the Premier of NSW, The Hon. Gladys Berejiklian MP, in respect of this matter;

2.   The General Manager and the Mayor to re-start discussions with RMS about improvements to Penrose Street/Burns Bay Rd intersection in light of the 2016 RMS own traffic data showing traffic issues with this intersection;

3.   Council communicate to RMS our concerns that increased car speeds along Centennial Ave could have an adverse impact on pedestrian safety at the intersection with Barwon Road /Figtree Street given this intersection has recently seen fatalities as well as pedestrian accidents and injuries;

4.   Funding be sought from RMS for park improvements, including fencing, improved park equipment and remediation works given that park land is going to be lost to the left-hand turn onto Epping Rd from Centennial Avenue and the increased danger this will now pose on the children using the park;

5.   RMS be requested to provide a pedestrian light at the Centennial Avenue/Gentle Street/Oak Street intersection to allow pedestrians a safe crossing at this popular intersection that provides access to Lane Cove Bowling Club (which is used by children for Tae Kwon Do every afternoon) and Charlish Park;

6.   RMS be requested to provide the 2017 traffic study data; and

7.   Given that the RMS 2016 data (and Google Maps traffic data analysis) shows Centennial Avenue to only be a problem in the morning peak northbound and afternoon peak southbound, the RMS be advised Council’s position is that any future implementation of the scheme only introduce clearways to match these traffic flows and in accordance with their own benchmarks for Monday to Friday only.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Officer Reports for Determination

 

Rezoning Review for Northwood Shops Planning Proposal 29

8

RESOLVED on the motion of Councillors Zbik and Vissel that Council:-

1.   Receive and note the report;

2.   Conduct the Planning Proposal Exhibition for a period of six
(6) weeks in accordance with the Consultation Strategy outlined in the report;

3.   Receive a further report at the conclusion of the exhibition period;

4.   Extend the delivery area of notification letters to include all of Northwood, Longueville and Riverview to Tambourine Bay Road; and

5.   Request the applicant to make a presentation on the development at the proposed community information session.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Proposal for Permanency of 3 Bushland Programs

9

RESOLVED on the motion of Councillors Bennison and Vissel that Council agrees to reduce the annual Sustainability Levy budget allocation by $113,480 (indexed annually) to permanently fund the positions of Backyard Habitat Officer, Bushkids Program Officer and Bush Friends Program Officer.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Nominations for Community Representatives to Advisory Committees

10

RESOLVED on the motion of Councillors Brent and Morris that:-

1.   Councillor Strassberg be appointed as the Councillor Representative to the Age Friendly Advisory Committee with Councillor Morris as an alternate;

2.   The Bushland Management Advisory Committee Charter be amended to include the appointment of one (1) Wildlife Representative who can provide expertise in relation to wildlife management, with Liz Price to be the endorsed nominee for this role;

3.   The Bicycle Advisory Committee Charter be amended to:-

a)    Provide for the Councillor representative to be the Chair; and

b)    Include up to three (3) additional representatives being from bicycle related businesses operating in the Lane Cove LGA to represent commercial interests and advocacy;

5.   The Charter of the Sustainability Advisory Committee be amended to provide for two (2) representatives of local businesses with a focus on sustainable business practices and principles in lieu of the alternate community representative and Lane Cove Chamber of Commerce roles;

6.   The revised Charters for the Lane Cove Access and Inclusion Committee at AT-1, and the Lane Cove Festival Committee at AT-2, be adopted;

7.   Council endorse the following nominations for Council’s Advisory Committees:-  

a)    Irene James, Richard Muller, Janet Flower, Maragaret Duckett, Nuala Williams, Max Thorpe, Elizabeth Sabolch, Kate Turner OAM JP, Paul McLoughlin, Margaret Alexandra McCulloch and Greg Adams be appointed as the community representatives for the Age Friendly Advisory Committee;

b)    Lynne McLoughlin, Balu Moothedath, Ruth Neumann and Jennifer Schneller be appointed as the community representatives for the Bushland Management Advisory Committee;

c)    Daryl Perry, Rachel Baker, Elizabeth Williams, Bruce Fraser, Katherine Mort and Ernest Sharp be appointed as the community representatives and Deb Maio, Amanda Wheeler and Gillian Batt be appointed as the service provider representatives for the Lane Cove Access and Inclusion Committee;

d)    Gavin Imhof, Peter Mayall, Mal Anderson, Don Murchison, Patrick Wan, Russell Webber and Dr Felix Lo be appointed as community representatives for the Lane Cove Bicycle Advisory Committee;

e)    Sarah Balzer, Carmenza Hoyos Llano, Lyndall McNally, Wayne Enright, Paul McGregor, Margaret Edwards, Kay Leiper, Balu Moothedath, Jenia Mehdizadeh, Geraldine Levett, Marie James and Ajaya Jayarao be appointed as community representatives for the Lane Cove Festival Committee; and

 

f)     Ann Austin, Jane Blackmore, Elham Monavari, Barbara Bagot, Huw Hakes Thomas and Dr Michelle Leong Glastris be appointed as community representatives for the Sustainability Advisory Committee.

8.   All nominees be advised of Councils decision; and

9.   Council delegate authority to the Council Selection Committee for the appointment of Community Representatives to the Public Art Advisory Committee and Recreation Precinct Working Party.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

January 2018 Traffic Committee Meeting

11

RESOLVED on the motion of Councillors Bennison and Brent that  Council adopts the recommendations of the Lane Cove Traffic Committee Meeting held on Tuesday, 16 January 2018.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Rosenthal Project: Place Brand Directions & Place Naming

12

RESOLVED on the motion of Councillors Brent and Brooks-Horn that Council:-

1.   Note and endorse the attached “Rosenthal Project Place Brand Directions Report”; and

2.   Undertake the Community Consultation process outlined in this report for the permanent naming of the project and a further report be submitted to Council.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Delegation of Authority to the General Manager

13

RESOLVED on the motion of Councillors Bennison and Vissel that Council pursuant to the powers of delegation conferred to it by Section 377 and Section 381 of the NSW Local Government Act, 1993, and pursuant to every other power it hereunto enabling, Lane Cove Council, hereby delegates to the holder for the time being of the office of General Manager the power to exercise all the functions, powers, duties and authorities conferred upon the Council pursuant to:-

1.   The NSW Local Government Act, 1993;

2.   The Environmental Planning & Assessment Act, 1979;

3.   State Emergency & Rescue Management Act 1989;

4.   All other Acts, whatsoever under which Council has functions, powers, duties and authorities; and

5.   All regulations, by-laws, rules and the like made by, or under any other Act referred to in 1, 2, 3 or 4 above.

Always subject to any resolution made from time to time by Lane Cove Council and provided that such delegation of powers shall not be deemed to be extended to:

i.     Any of the matters expressly reserved to the Council in Section 377 of the Local Government Act, 1993;

ii.     The alteration of the meeting cycle of Council;

iii.    The overview and direction of business activities;

iv.   The role of the Mayor as provided for and determined under Section 226 of the Local Government Act 1993;

v.    Major unique items where no policy, practice or code of the Council exists;

vi.   Adoption of Local Environmental Plans (other than where the relevant Minister has delegated such authority to the General Manager), development control plans and S94 contribution plans pursuant to the Environmental Planning Assessment Act 1979;

vii.   Adoption of Council policies and codes;

viii.  Items in respect of which the Mayor or a Councillor has specifically requested the General Manager, in writing, to place before Council for determination by Council;

ix.   Items in respect of which Council has specifically resolved that they be placed before Council;

x.    The acceptance of tenders which will have significance to the Lane Cove Community; and

xi.   Write off debts above $1,000.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Organisational Structure

14

RESOLVED on the motion of Councillors Brent and Bennison that Council:-

1.     Endorse the organisational structure as detailed in AT-2; and

2.     Endorse the positions of Executive Manager, Open Space & Urban Services, Human Services, Environmental Services and Corporate Services as senior staff positions within the organisational structure.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Appointment of Internal Audit Committee Members

15

RESOLVED on the motion of Councillors Strassberg and Bennison that Council appoints Ms Marcia Doheny and Ms Bernice Kesbah to Council’s Internal Audit Committee for the Council term ending in September 2020.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 


 

 

Love Where You Live Event Sponsorship

16

RESOLVED on the motion of Councillors Vissel and Brent that Council continues to implement the Love Where You Live Event Sponsorship Program.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 


2nd Quarter Review of the 2017-2018 Budget

17

RESOLVED on the motion of Councillors Bennison and Zbik that the 2017 – 2018 Budget be varied as follows:-

 

Original Budget

(000’s)

1st Quarter Adjustments

(000’s)

2nd Quarter Adjustments (000’s)

Revised Budget

(000’s)

Expenditure - Operating

$42,190

$187

$50

$42,427

Income - Operating

  $103,665

$226

$65

  $103,891

Surplus/ (Deficit)

$61,475

           $39

$15

$61,529

Surplus/(Deficit) before

Capital

Grants/Contributions

$50,372

           $39

$15

 

     $50,426

 

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Officer Reports for Information

 

2nd Quarter Review of the 2017-18 Operational Plan

18

RESOLVED on the motion of Councillors Vissel and Bennison that the 2nd Quarter Review of the 2017-18 Operational Plan be received and noted.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Lane Cove Local Planning Panel

19

RESOLVED on the motion of Councillors Bennison and Brent that the information be received and noted.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 

Council Snapshot

20

RESOLVED on the motion of Councillors Vissel and Brent that the report be received and noted.

 

For the Motion were Councillors Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel, Zbik and Morris (Total 8).

Against the Motion was Nil (Total 0).

 


 

CLOSE

 

The meeting closed at 8:25pm.

 

Confirmed at the Ordinary Council Meeting of Monday 19 March 2018, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

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