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Agenda

Ordinary Council Meeting

19 February 2018

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 

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Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, 48 Longueville Road Lane Cove on Monday 19 February 2018 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.

 

Craig - GMYours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Pam Palmer. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Executive Manager – Corporate Services on 99113550.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 19 February 2018

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

public forum

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 11 DECEMBER 2017

 

Orders Of The Day

 

Notices of Motion

 

2.       Notice of Motion - Financial Data and Ratios of Amalgamated non-amalgamated Councils

 

3.       Notice of Motion - Roads and Maritime Services Pinch Points Program at Centennial Avenue, Lane Cove

 

Officer Reports for Determination

 

4.       Rezoning Review for Northwood Shops Planning Proposal 29

 

5.       Proposal for Permanency of 3 Bushland Programs

 

6.       Nominations for Community Representatives to Advisory Committees

 

7.       January 2018 Traffic Committee Meeting

 

8.       Rosenthal Project: Place Brand Directions & Place Naming

 

9.       Delegation of Authority to the General Manager

 

10.     Organisational Structure

 

11.     Appointment of Internal Audit Committee Members

 

12.     Love Where You Live Event Sponsorship

 

13.     2nd Quarter Review of the 2017-2018 Budget

 

Officer Reports for Information

 

14.     2nd Quarter Review of the 2017-18 Operational Plan

 

15.     Lane Cove Local Planning Panel

 

16.     Council Snapshot  


 

Ordinary Council Meeting 19 February 2018

Notice of Motion - Financial Data and Ratios of Amalgamated non-amalgamated Councils

 

 

Subject:          Notice of Motion - Financial Data and Ratios of Amalgamated non-amalgamated Councils    

Record No:    SU5558 - 9037/18

Division:         Lane Cove Council

Author(s):      Councillor Scott Bennison 

 

 

Executive Summary

 

Councillors may recall that the NSW State Government’s agenda for forced amalgamations was on the basis that the Local Government sector was losing $1 million per day, we were all dysfunctional, unable to deliver vital infrastructure projects and were responsible for housing affordability issues due to time delays in DA approvals.

 

However, we are now in a great position to test those assertions made by the NSW State Government as we now have in Metropolitan Sydney merged Councils and non merged Councils.

 

Councillors would be aware that all councils in NSW are required to lodge audited financial statements annually with the Auditor General and provide DA approval times statistics annually with the Department of Planning. I note however that notwithstanding that Lane Cove Council’s lodgement of DA approval times in August last year, the Department of Planning has not updated its website since 2015.

 

 

RECOMMENDATION

That:-

1.    Commencing this financial year, the General Manager collect the following data in relation to Sydney Metropolitan Councils for the purposes of providing Council with annual comparative data for amalgamated/non-amalgamated councils:-

a.    Net operating profit adjusted for capital income/expenses, grants, transfer to/from reserves or other non operating items;

b.    Key financial ratios; and

c.    DA approval times.

2.    The General Manager write to the Minister for Planning, The Hon. Anthony Roberts MP and request that he instructs his department to ensure that data provided by all Councils in NSW is uploaded on the Departments website in a timely manner.

 

 

 

 

 

Councillor Scott Bennison

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 19 February 2018

Notice of Motion - Roads and Maritime Services Pinch Points Program at Centennial Avenue, Lane Cove

 

 

Subject:          Notice of Motion - Roads and Maritime Services Pinch Points Program at Centennial Avenue, Lane Cove    

Record No:    SU5110 - 9051/18

Division:         Lane Cove Council

Author(s):      Councillor Daniel Strassberg 

 

 

Executive Summary

                                                              

The RMS, without any consultation with the community or Council and despite using flawed research data from 2016, are implementing the Pinch Point clearways project in and around Centennial Avenue.  With data taken in August 2016, which was apparently extracted during the 6 footy codes finals down at Blackman Park, the RMS are proceeding with this poorly conceived and inept changes that will only harm, hurt and inflict unnecessary pain and inconvenience on the Lane Cove Community.

 

 The Q&A Material from the RMS was irresponsible:

 

·      Expecting residents to walk over a kilometre to the nearest safe pedestrian crossing; 

·      Requiring a mother with small children to drive 2.8km’s over 12 -15 minutes to park their cars around the corner when expecting a guest; and

·      Breaching WH&S rules by telling residents delivery drivers can park around the corner and wheel uphill for 100 meters their new deliveries (ie a fridge or sofa etc).

 

RECOMMENDATION

That Council:-

1.   Seek an urgent meeting with the Premier of NSW, The Hon. Gladys Berejiklian MP, in respect of this matter; and

2.   Conduct an accurate up to date traffic count of the Pinch Point streets included in this project.

 

 

 

 

 

Councillor Daniel Strassberg

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

   


 

Ordinary Council Meeting 19 February 2018

Rezoning Review for Northwood Shops Planning Proposal 29

 

 

Subject:          Rezoning Review for Northwood Shops Planning Proposal 29    

Record No:    SU6464 - 65956/17

Division:         Environmental Services Division

Author(s):      Christopher Pelcz; Terry Tredrea 

 

 

Executive Summary

 

The purpose of this report is to advise Council of the outcome of the Rezoning Review for the Northwood Shops (Planning Proposal 29).

 

A Rezoning Review was lodged by the applicant on 27 February 2017 against Council’s refusal of the Northwood Shops Planning Proposal at its 20 February 2017 Meeting. Council was given the opportunity to address the panel. Not withstanding Council’s submissions, the Sydney North Planning Panel determined that the Proposal demonstrated strategic and site-specific merit and that it should be submitted for a Gateway Determination, along with a draft Development Control Plan.

 

Planning Proposal 29 was conditionally approved for exhibition by NSW Planning and Environment on 26 September 2017, subject to the applicant updating the Proposal to respond to Council’s concerns. The applicant has been addressing the Gateway conditions and cannot proceed to public exhibition until such has been undertaken.

 

Once the applicant satisfies the Gateway conditions, the amended Planning Proposal and supporting documents will be publicly exhibited for 6 weeks. This report outlines the proposed consultation strategy.

 

Background

 

Planning Proposal

 

A planning proposal was lodged with Council on 11 November 2016. The owners proposed amendments to the current permissible uses in the B1 zone which would permit a 130-bed residential care facility above age-related retail uses on the site. The planning proposal seeks to:-

 

·    Retain existing Land Use zonings on site;

·    Insert a permissible use to allow 'seniors housing' on the subject site.

·    Increase the height limit to RL 70.250 (height to underside of top level ceiling);

·    Increase the floor space ratio of the entire site to a maximum of FSR 1.98:1; and

·    Introduce a savings provision for the site to allow any DA to be assessed concurrently with the Planning Proposal.

 

An indicative cross section of the proposed development was provided in Figure 1.

Figure 1: Indicative cross section

 

At its 20 February 2017 Meeting, Council resolved not to support the Planning Proposal (see AT-1). Following this, a Rezoning Review was lodged by the applicant on 27 February 2017 and referred to the Sydney North Planning Panel for consideration.

 

Rezoning Review

 

On 2 May 2017, the Sydney North Planning Panel considered the views of NSW Planning and Environment, Council and the applicant as part of the Rezoning Review process. The Panel determined (see AT-2) that the Northwood Shops Planning Proposal demonstrated both strategic and site-specific merit and that it be submitted for a Gateway Determination.

 

A site-specific Draft Development Control Plan was also to be provided and exhibited at the same time as the Planning Proposal.

 

Gateway Determination

 

As a result of the Rezoning Review determination, the Planning Proposal was submitted to NSW Planning and Environment for a Gateway Determination on 14 July 2017.

 

It was conditionally approved on 26 September 2017 (see AT-3), subject to the Planning Proposal being amended to:

 

1)   “Correctly describe the relationship with the State Environmental Planning Policy (Housing for Seniors or People with a Disability) 2004;

 

2)   Demonstrate consistency with the Draft North District Plan;

 

3)   Demonstrate consistency with SEPP 19 (Bushland in Urban Areas);

 

4)   Amend the accompanying Traffic Impact Assessment to provide:

 

a)   Analysis of signal and phase data for the combined intersection and network layout;

b)   Details on the impact of permissible development on the surrounding intersections; and

c)   A traffic safety audit, including pedestrian desire lines; and

 

5)   Include Lane Cove Council's logo on the front cover”.

 

There was also a requirement for the Planning Proposal to be amended and the community consultation period to begin 2 months from the date of Gateway Determination. This would have resulted in the community consultation period starting before Sunday 26 November 2017.

 

Given the proximity to Christmas, council sought approval to defer the exhibition to February 2018. Subsequently, although the applicant amended the Planning Proposal (AT-4) and it’s supporting documents (AT-5, AT-6 and AT-7) these changes did not fully satisfy all of the Gateway conditions.

 

A site-specific Draft Development Control Plan (AT-8) has also been provided and discussed below.

 

Discussion

 

Applicant’s Responses

 

Council reviewed the applicant’s revised documents in which they addressed the Gateway conditions. On 15 January 2018, Council notified the applicant that three of the Gateway conditions had not been met. These referred to:-

 

-     Consistency with SEPP19 and

-     All of the three traffic conditions.

 

On 24 January 2018, the applicant submitted further comments regarding these conditions. Council staff reviewed these and sought independent advice. Upon review Council wrote to the applicant, on 7 February 2018, advising that these two conditions are yet to be addressed in accordance with the Gateway and remain outstanding.

 

Notwithstanding the above, once these conditions have been addressed the Planning Proposal and its supporting documents can proceed to public exhibition. At the time of publishing, no formal response has been received by the applicant.

 

Draft Development Control Plan

 

Council’s current controls for the area are located in Part D – Commercial Development and Mixed Use Localities – Locality 2 Northwood Neighbourhood Centre. Therefore, the proposed draft Development Control Plan undertaken by the applicant, if approved, would replace this section of Council’s existing Development Control Plan.

 

The amended Draft Development Control Plan proposes a lower ground and ground floor front setback (fronting Northwood Road) of 3 metres, with a further setback of 8 metres at the 4th storey. This is reflected in figures 2 and 3 below.

 

Figure 2: Proposed setbacks and separation (Ground and Lower Ground levels)

Figure 3: Proposed setbacks and separation (Upper levels)

 

At the intersection of Northwood Road and Kenneth Street a main through site link and view corridor of 10 metres is proposed at Ground Floor Level, along with a separate link of 4.5 metres to the south. This is shown in figure 4 below.

 

Figure 4: Indicative through-site link locations and view corridors

 

In terms of vehicular access to the site, the draft Development Control Plan proposes a maximum of two (2) vehicle/service access points as shown below. The access point opposite Kenneth Street relies upon an earlier 2012 RMS advice, which sought to allow the driveway to be a fouth node of the existing traffic signals.

 

Figure 5: Indicative vehicular access locations

 


 

Community Consultation

 

Statement of Intent

 

The consultation is designed to allow public comment on the amended Planning Proposal and supporting documents, including the Draft Development Control Plan, subject to Gateway Determination requirements.

 

Method

 

Level of Participation

Inform

Inform

Consult

Form of Participation

Open

Targeted

Open

Target Audience

Lane Cove Community and community groups

Surrounding Property Owners and tenants, Government Agencies and Northwood Action Group.

Property Owners adjoining the site.

 

Proposed Medium

Advertisement and

eNewsletter

Notification Letters

Public Exhibition, Website Exhibition, and

Community information session during public exhibition period.

Indicative Timing

6 weeks

6 weeks

6 weeks

 

Conclusion

 

At the time of publishing, the amended Planning Proposal and supporting documents do not fully satisfy the Gateway conditions. As a result, the public exhibition stage will commence as a priority upon receipt of requested information.

 

 

RECOMMENDATION

That Council:-

1.   Receive and note the report;

2.   Conduct the Planning Proposal Exhibition for a period of six (6) weeks in accordance with  the Consultation Strategy outlined in the report; and

3.   A further report be received at the conclusion of the exhibition period.

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1View

MINUTE Northwood Shops Planning Proposal 29

1 Page

 

AT‑2View

Rezoning Review for Northwood Shops Planning Proposal - Determination

3 Pages

 

AT‑3View

Gateway Determination - Northwood Shops

4 Pages

 

AT‑4View

Cover letter

2 Pages

 

AT‑5View

Amended Northwood Planning Proposal

48 Pages

Available Electronically

AT‑6View

Amended Northwood Planning Proposal - Traffic Report

109 Pages

Available Electronically

AT‑7View

Amended Northwood Planning Proposal - Urban Design Review

48 Pages

Available Electronically

AT‑8View

Amended Northwood Planning Proposal - Draft DCP

9 Pages

 

 

 


 

Ordinary Council Meeting 19 February 2018

Proposal for Permanency of 3 Bushland Programs

 

 

Subject:          Proposal for Permanency of 3 Bushland Programs    

Record No:    SU5320 - 1008/18

Division:         Open Space and Urban Services Division

Author(s):      Martin Terescenko 

 

 

Executive Summary

 

Council has been funding three (3) bushland programs from the Sustainability Levy for a number of years.  The programs are Backyard Habitat Program, Bushkids Program and Bush Friends Program.

 

As the three (3) programs have been funded under the sustainability levy for a number of years they are now permanent programs that need yearly approval through the Sustainability Levy grant process. This financial year, the Sustainability Levy funded these programs to a total value of $113,480 with the majority of the funds being dedicated to employing three part time staff members for 2 to 3 days a week. This report proposes to permanently fund these roles under their current part time arrangements by reducing the Sustainability Levy by $113,480 thus negating the need for annual applications to the Sustainability Levy and providing long term permanent employment for the three (3) staff members involved.

 

Background

The Backyard Habitat, Bushkids and Bush Friends Programs were developed to improve community engagement and provide educational activities in and around Council’s bushland. They have been very successful and Council continually receives positive feedback from participants.

 

They have been funded from the Sustainability Levy Grant Program for varying lengths of time with the Bushkids program being funded for three (3) years and the Backyard Habitat and Bush Friends programs running for over seven (7) years . The majority of the funding has been dedicated to employing staff to develop and implement these programs. The 2017/18 Sustainability Levy provided $113,480 for these Programs. This funding allows one staff member for each program to be employed for up to 3 days per week with the current staff members being employed on a casual/temporary capacity throughout this time.  

 

The three programs complement each other and provide educational opportunities to not only improve the community’s knowledge and appreciation of our natural bushland but to also compliment the bushland managements works undertaken by Council.

 

Following is a description of each of the three (3) programs:

 

Backyard Habitat Program keeps in-check properties that adjoin the bushland reserves and reduces weed encroachment into the Council reserves. This is done through demonstration, weed management education, supplying of native seedlings and continued follow up to support residents. Bushland management of Council's reserves are continually under threat by weed invasion from adjoining residences. Some landowners are not aware or feel overwhelmed by the need to remove weeds from their properties to prevent this encroachment. This border management is important to create stability in the quality of the bushland reserves and to minimise future degradation and weed management work undertaken by Council. 

 

Bushkids Program develops and delivers nature education activities and programs to families. The program fosters community awareness, knowledge and engagement in the natural environment of Lane Cove.  Lane Cove Bush Kids is offered throughout the year with term time activities for 2 to 5 years and school holiday activities for 2 to 10 years and for adult family members. The program has grown from 199 participants in 2015, to 653 in 2016, to 791 in 2017.  The program is growing through word of mouth and effective use of social media, such as Facebook.  Lane Cove Bush Kids has been a successful program enabling families and new families from Culturally and Linguistically Diverse communities to get to know each other and the community they live within.

 

Bush Friends Program allows residents and businesses to become involved in regenerating bushland reserves adjacent to their property. Residents and staff from local businesses undertake regeneration works with the support and assistance of the Bush Friends Program Officer. The Bush Friends Program Officer markets and administers the program, produces work plans and provides residents and businesses with on-ground training in bush regeneration activities. The demand for this program has increased steadily over the years, primarily through word of mouth from residents that are already participating in the program. The works achieved by this program compliment the regeneration works undertaken by Council’s bushland management programs.

 

Discussion

 

Over the past seven (7) years, applications to the Sustainability Levy have been made every year to renew these programs and they have always been successful. This annual renewal process causes uncertainty not only for the staff, as to whether their employment will be terminated at the end of the financial year, but also to the community members that are accessing the programs.

 

Conclusion

 

As these programs have been so successful it is recommended that they become permanently funded under their current part time arrangements by reducing the Sustainability Levy by $113,480 thus negating the need for annual applications to the Sustainability Levy and providing long term security for the three (3) staff members involved.

 

 

 

RECOMMENDATION

 

That Council agrees to reduce the Sustainability Levy by $113,480 to permanently fund the positions of Backyard Habitat Officer, Bushkids Program Officer and Bush Friends Program Officer.

 

 

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 19 February 2018

Nominations for Community Representatives to Advisory Committees

 

 

Subject:          Nominations for Community Representatives to Advisory Committees    

Record No:    SU827 - 7628/18

Division:         Corporate Services Division

Author(s):      Kirsty Beram 

 

 

Executive Summary

 

Following the review of Council’s Advisory Committee Structure at the Ordinary Council Meeting of 23 October 2017, Council called for community representatives to nominate for a range of Council’s Advisory Committees.  All nominations received were presented to the Council Selection Committee for consideration. This report details the recommendations of the Council Selection Committee and recommends that Council endorse the recommendations for appointment of community members for Council’s Advisory Committees.

 

Background

 

Council is committed to ensuring the community is informed and encourages community participation in decision making. Council currently operates various Advisory Committees and participates in other committees to engage the community. Council’s Advisory Committees consider and advise on a wide range of local issues by providing a discussion forum for Council representatives, local stakeholders and community members.

 

Following the review of Council’s Advisory Committee Structure at the Ordinary Council Meeting of 23 October 2017, Council called for community representatives to nominate for a range of Advisory Committees. 

 

On 9 November 2017, an advertisement was placed in the local paper North Shore Times and information was placed on Council’s website (on the front page and under the ‘News and Events’ section) and E-Newsletters were sent to over 6,000 subscribers via email, seeking nominations from members of the community to become community representatives on the following committees:-

 

·    Age Friendly Advisory Committee;

·    Bushland Management Advisory Committee;

·    Lane Cove Access and Inclusion Committee;

·    Lane Cove Bicycle Advisory Committee;

·    Lane Cove Festival Committee (Formerly Cameraygal Festival Committee); and

·    Sustainability Advisory Committee.

 

Discussion

 

The Council Selection Committee met on 12 February 2018 and considered all applications for community members received during the advertising period and has made the following recommendations, which includes some minor changes to various Charters.

 

Age Friendly Advisory Committee

 

The Committee’s Charter allows for twelve (12) Community Representatives, in addition to one (1) Councillor Representative who has yet to be appointed.

 

12 applications were received, considered and subsequently the following 11 nominees were recommended for endorsement by Council:-

 

·    Irene James;

·    Richard Muller;

·    Janet Flower;

·    Margaret Duckett;

·    Nuala Williams;

·    Max Thorpe;

·    Elizabeth Sabolch;

·    Kate Turner OAM JP;

·    Paul McLoughlin;

·    Margaret Alexandra McCulloch; and

·    Greg Adams.

 

Bushland Management Advisory Committee

 

This Committee’s Charter allows four (4) Community Representatives and one (1) Councillor Representative (Councillor Vissel with Councillor Strassberg as an alternate).  In addition, the Charter also allows for three (3) representatives from the Lane Cove Bushland & Conservation Society, as appointed by the Society and one (1) member from an active Bushcare Group, as appointed by the General Manager. 

 

It has been proposed to introduce a Wildlife Representative to the committee to provide expertise in relation to wildlife management.

 

A total of 6 applications were received  for the Community Representatives role and considered for nomination. As a result, the following nominations are recommended for endorsement by Council:-

 

Four (4) Community Representatives:-

 

·    Lynne McLoughlin;

·    Balu Moothedath;

·    Ruth Neumann; and

·    Jennifer Schneller.

 

One (1) Bushcare representative:-

·    Julie Dowsley

 

One (1) Wildlife Representative (proposed):-

 

·    Liz Price

 

It is noted that Lane Cove Bushland and Conservation Society have appointed Norma Stuart, Yvonne Barber and Marilyn Lawson as their 3 representatives.

 

Lane Cove Access and Inclusion Committee 

 

The Access and Inclusion Committee was previously known as the Lane Cove Access Committee, with its focus now expanded to include increasing awareness of access, mobility and safety issues in the Community and to oversee implementation of the Disability Inclusion Action Plan.  Therefore, the Charter which is attached at AT-1, has been amended to reflect these objectives and is recommended for adoption by Council.

 

This Committee’s Charter provides for up to eight (8) community representatives and one (1) Councillor Representative (Councillor Zbik) in addition to five (5) representatives of access related service providers.

 

A total of 12 applications were received and considered for nomination and are recommended for endorsement by Council:-

 

Community Representatives:-

 

·    Daryl Perry;

·    Rachel Baker;

·    Elizabeth Williams;

·    Bruce Fraser;

·    Katherine Mort; and

·    Ernest Sharp.

 

Service Providers:-

 

·    Deb Maio;

·    Amanda Wheeler; and

·    Gillian Batt.

 

Lane Cove Bicycle Advisory Committee

 

This Committee’s Charter allows for the appointment of up to seven (7) Community Representatives, and one (1) Councillor Representative (Councillor Zbik with Councillor Strassberg as an alternate). A total of seven (7) applications were received and considered for nomination and are recommended for endorsement by Council:-

 

·    Gavin Imhof;

·    Peter Mayall;

·    Mal Anderson;

·    Don Murchison;

·    Patrick Wan;

·    Russell Webber; and

·    Dr Felix Lo.

 

Additionally, to secure wider representation and input from commercial bicycle business operators, it will be recommended that Council invite one (1) representative from each of the bicycle businesses located in the Lane Cove Local Government Area to participate in the Committee. Also, it will be recommended that due to the advocacy function of the Committee in seeking improvements to infrastructure and funding from the government agencies, it will be recommended that the Councillor representative on the Committee be the Chair.

 

Lane Cove Festival Committee

 

Was previously known as the Cameraygal Festival Committee but has been renamed to more accurately reflect the diverse activities of the Committee across the expanding range of Council Festivals and events.  The Charter is attached at AT-2.  It includes minor amendments consistent with new operational procedures and is recommended for adoption by Council.

 

The Committee’s Charter allows for between five (5) and twelve (12) Community Representatives in addition to one (1) Councillor Representative (Councillors Brent and Morris as an alternate)

 

A total of 12 applications were received and considered for nomination. As a result, all 12 nominations are recommended for endorsement by Council:-

 

·    Sarah Balzer;

·    Carmenza Hoyos Llano;

·    Lyndall McNally;

·    Wayne Enright;

·    Paul McGregor;

·    Margaret Edwards;

·    Kay Leiper;

·    Balu Moothedath;

·    Jenia Mehdizadeh;

·    Geraldine Levett;

·    Marie James; and

·    Ajaya Jayarao.

 

Sustainability Advisory Committee

 

The Sustainability Advisory Committee’s Charter allows for five (5) community representatives and one (1) Councillor Representative (Councillor Strassberg with Councillor Vissel as an alternate).  In addition, it allows for one (1) alternate community representative, one (1) youth representative, one (1) representative appointed by the Lane Cove Bushland Management Advisory Committee and one (1) business representative appointed by the Lane Cove Chamber of Commerce.

 

To ensure a wider representation of businesses with a focus on sustainability business practices and principles, it will be recommended the Charter be amended to include two (2) local business representatives to replace the alternate community representative and Chamber of Commerce positions.

 

A total of 11 applications were received and considered for nomination.  No applications were received for the youth representative and in this circumstance the charter allows for an additional community representative to be appointed.  Therefore, six (6) of the nominations received are recommended for endorsement by Council as follows for the community representative roles:-

 

·    Ann Austin;

·    Jane Blackmore;

·    Elham Monavari;

·    Barbara Bagot;

·    Huw Hakes Thomas; and

·    Dr Michelle Leong Glastris.

 

It is noted that the Bushland Management Advisory Committee will consider their nomination at their first meeting.

 

 

RECOMMENDATION

That:-

1.   One (1) Councillor and an alternate, be appointed as the Councillor Representative to the Age Friendly Advisory Committee;

2.   The Bushland Management Advisory Committee Charter be amended to include the appointment of one (1) Wildlife Representative who can provide expertise in relation to wildlife management, with Liz Price to be the endorsed nomiee for this role;

3.   Due to the advocacy role of the Bicycle Advisory Committee, the Charter be amended to provide for the Councillor representative to be the Chair;

4.   To secure a greater involvement from commercial bicycle businesses, one (1) representative of each such business operating in the Lane Cove LGA to be invited to participate in the Bicycle Advisory Committee;

5.   The Charter of the Sustainability Advisory Committee be amended to provide for two (2) representatives of local businesses with a focus on sustainable business practices and principles in lieu of the alternate community representative and Lane Cove Chamber of Commerce roles;

6.   The revised Charters for the Lane Cove Access and Inclusion Committee at AT-1, and the Lane Cove Festival Committee at AT-2, be adopted;

7.   Council endorse the following nominations for Council’s Advisory Committees:-  

a)    Irene James, Richard Muller, Janet Flower, Maragaret Duckett, Nuala Williams, Max Thorpe, Elizabeth Sabolch, Kate Turner OAM JP, Paul McLoughlin, Margaret Alexandra McCulloch and Greg Adams be appointed as the community representatives for the Age Friendly Advisory Committee;

b)    Lynne McLoughlin, Balu Moothedath, Ruth Neumann and Jennifer Schneller be appointed as the community representatives for the Bushland Management Advisory Committee;

c)    Daryl Perry, Rachel Baker, Elizabeth Williams, Bruce Fraser, Katherine Mort and Ernest Sharp be appointed as the community representatives and Deb Maio, Amanda Wheeler and Gillian Batt be appointed as the service provider representatives for the Lane Cove Access and Inclusion Committee;

d)    Gavin Imhof, Peter Mayall, Mal Anderson, Don Murchison, Patrick Wan, Russell Webber and Dr Felix Lo be appointed as community representatives for the Lane Cove Bicycle Advisory Committee;

e)    Sarah Balzer, Carmenza Hoyos Llano, Lyndall McNally, Wayne Enright, Paul McGregor, Margaret Edwards, Kay Leiper, Balu Moothedath, Jenia Mehdizadeh, Geraldine Levett, Marie James and Ajaya Jayarao be appointed as community representatives for the Lane Cove Festival Committee; and

f)     Ann Austin, Jane Blackmore, Elham Monavari, Barbara Bagot, Huw Hakes Thomas and Dr Michelle Leong Glastris be appointed as community representatives for the Sustainability Advisory Committee; and

8.   All nominees be advised of Councils decision.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

Lane Cove Access and Inclusion Committee Charter

3 Pages

 

AT‑2View

Lane Cove Festival Committee Charter

3 Pages

 

 

 


 

Ordinary Council Meeting 19 February 2018

January 2018 Traffic Committee Meeting

 

 

Subject:          January 2018 Traffic Committee Meeting    

Record No:    SU1326 - 8188/18

Division:         Open Space and Urban Services Division

Author(s):      Santosh Rai 

 

 

Executive Summary

 

The Lane Cove Traffic Committee Meeting was held on Tuesday, 16 January 2018. The Agenda is included as AT-1. The Traffic Committee recommendations are shown in the Minutes of the Meeting, included as AT-2.

 

 

RECOMMENDATION

 

That Council adopts the recommendations of the Lane Cove Traffic Committee Meeting held on Tuesday, 16 January 2018.

 

 

 

 

 

 

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1View

AGENDA - Traffic Committee - January 2018

6 Pages

 

AT‑2View

MINUTES - Traffic Committee - January 2018

7 Pages

 

 

 


 

Ordinary Council Meeting 19 February 2018

Rosenthal Project: Place Brand Directions & Place Naming

 

 

Subject:          Rosenthal Project: Place Brand Directions & Place Naming    

Record No:    SU6222 - 9032/18

Division:         General Managers Unit

Author(s):      Geoff Douglas 

 

 

Executive Summary

 

The purpose of this report is to seek Council endorsement on the approach to define the “Place Brand” of the Rosenthal Project, and to endorse a Community Consultation process to select a name for the project.

 

Background

 

The Rosenthal Project is now under construction and when completed, will provide  a vibrant public domain accessible from street level that will provide much-needed open space in the heart of Lane Cove village.

 

Council commissioned Place Partners to engage with the community in 2013 and 2016 to understand the community values, culture and aspirations for the neighbourhood. Notable documents were:

 

·    Rosenthal Avenue Car Park Redevelopment Public Realm Brief (2013)

·    Lane Cove ALIVE Strategic Review (2013)

·    Community and Business Survey Report (2016)

 

These documents identify the desired place character and serve as a foundation for the community values and place narratives that have informed these Branding Directions.  The time line below highlights the key milestones to date in Community Consultation, Design and Construction:

 

 

The Place Partners 2013 Public Realm Brief identified four key Community Directions that have guided the project at all stages since inception.  These are:

 

 

 

 

These four key Community Directions were the basis of the Design Ideas Competition held in 2014. These ideas then flowed into the Landscape Design Brief that forms a key deliverable in the Rosenthal Design and Construct contract with ADCO Constructions.

 


 

Discussion

 

Identifying the “Essence of Place”

 

The process of “placemaking” is creating places that people inherently understand, participate in and feel ownership of. These places respond to the unique ‘essence’ or character of their location and build authentic and meaningful relationships between people, and between people and their environments.

 

In late 2017 Place Partners were engaged by Council to define the “Place Brand” of the Rosenthal Project. The “Place Branding Directions” report (AT-1) aims to uncover the unique and authentic character of the place, in order to provide ‘place appropriate’ branding directions that will guide the project development of the following areas:

 

1.   Place Naming

2.   Brand Imagery

3.   Signage

4.   Wayfinding

5.   Public Art

6.   Heritage and Environmental Interpretation

 

Place Branding Workshops

 

Place Partners ran two interactive workshops with the project delivery team (ADCO / Scott Carver) and Council to develop up the Place Branding Directions set out in the attached Report (AT-1)

 

Place Narratives are a special kind of story. They capture the social, cultural and physical stories of a place; where it has been, where it is now, and where it is going.  The workshop identified the following Place Narratives that reflect Lane Cove:

The Brand Values capture the personality and essence that underpin the experience and overall brand of a place.  The workshop identified the following Brand Values that reflect Lane Cove:

 

 

 

 

The Workshops settled on the following Brand Values for the Rosenthal project:

 

 

 

 


 

Construction phase Project Branding

 

During the construction phase the project has been branded with a temporary “Brand” and “Tag Line” below.  It is intended to look temporary and to communicate a message about the project being a park that is growing out of a previous car park.  This imagery has been used on all project collateral and way finding in the Village.

 

 

Permanent Naming of the Project

Now it is time to consider the permanent name for the project.  The Place Branding Directions are the guide to how we move forward.

 

The Workshop concluded that the Place Name should celebrate a local person, landscape or thing that is positive and engages with residents and park users at an emotional or personal level. It should ensure a sense of openness and inclusiveness - representing a new era of place naming that represents community values today and into the future.

 

 

Proposed Naming process for the Permanent Naming of the Project

It is proposed that the following process be adopted by Council to determine the permanent name of the project:

1.   Community Input: The Community will be invited to suggest place names in accordance with the adopted Rosenthal Project Brand Values.

2.   Name Shortlist: Council will review the names and develop a shortlist of (say) five names

3.   Community Consultation: Of the five names shortlisted, the community is asked to nominate the two least preferred.

4.   Name Selection: Council chooses a name from one of the three most preferred names

 

 

 


 

Consultation Method

 

Level of Participation

Engage

Form of Participation

Open

Target Audience

Lane Cove Community and community groups

Proposed Medium

-      Advertisement and eNewsletter

-      Plaza Stall

-      Interactive Device

-      Social Media Campaign

Indicative Timing

The first stage of the process will run for 6 weeks March - April

 

Conclusion

 

The Rosenthal Project is a temporary name / brand image for the construction phase of the project.  A permanent name now needs to be found that reflects the narratives and values of Lane Cove.  This report has outlined the process to establish the permanent name, drawing on the extensive community consultation process that has been in place over many years, so that the desires hopes and expectations of the Lane Cove community are met.

 

 

RECOMMENDATION

 

That Council:-

 

1.   Note and endorse the attached “Rosenthal Project Place Brand Directions Report”; and

 

2.   undertake the Community Consultation process outlined in this report for the permanent naming of the project and a further report be submitted to Council.

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1View

Rosenthal Place Brand Directions Report

29 Pages

 

 

 


Ordinary Council Meeting 19 February 2018

Delegation of Authority to the General Manager

 

 

Subject:          Delegation of Authority to the General Manager    

Record No:    SU5070 - 4976/18

Division:         Corporate Services Division

Author(s):      Kirsty Beram 

 

 

Executive Summary

 

Section 380 of the Local Government Act (1993) requires Council to review its delegations and make any changes considered appropriate within 12 months after each ordinary election. It is recommended Council endorse the existing delegations to the General Manager.

 

Discussion

In accordance with Section 377 (1) of the Local Government Act 1993, a Council may, by resolution, delegate to the General Manager or any other person or body (not including another employee of the Council) certain powers, duties and functions for the efficient and effective management of the daily operations of the organisation.  This section also specifies those matters, which cannot be delegated, but must be dealt with by Council.  

 

In turn, the General Manager may sub delegate, any of the powers, duties and functions of a General Manager, other than this power of delegation, to any person or body, including another employee of the Council (Section 378).

 

Council has previously resolved to delegate its functions, as per the above, to the General Manager who in turn delegates functions to designated staff. The General Manager's delegation (AT 2) was last reviewed by Council at its meeting on 12 November 2012. It is not proposed to amend the General Manager’s delegation.  Council recommended that changes to the Local Government Act in 2017, allow delegation of authority to accept tenders for the provision of services, where those services are not currently provided by council staff (Section 377 (1) (i)). The General Manager will continue to use this delegation to determine more administrative type tenders and refer to Council for determined tenders to the Commununity.  

 

The delegations are granted to the position of General Manager, not the individual. Council has achieved a great deal of efficiency in the day to day operation of the Council through the utilisation of delegated authority. The General Manager's delegations to staff are regularly reviewed, with the next review proposed for July 2018.

 

 

RECOMMENDATION

That Council pursuant to the powers of delegation conferred to it by Section 377 and Section 381 of the NSW Local Government Act, 1993, and pursuant to every other power it hereunto enabling, Lane Cove Council, hereby delegates to the holder for the time being of the office of General Manager the power to exercise all the functions, powers, duties and authorities conferred upon the Council pursuant to:-

1.   The NSW Local Government Act, 1993;

2.   The Environmental Planning & Assessment Act, 1979;

3.   State Emergency & Rescue Management Act 1989;

4.   All other Acts, whatsoever under which Council has functions, powers, duties and authorities; and

 

5.   All regulations, by-laws, rules and the like made by, or under any other Act referred to in 1, 2, 3 or 4 above.

Always subject to any resolution made from time to time by Lane Cove Council and provided that such delegation of powers shall not be deemed to be extended to:

i.    Any of the matters expressly reserved to the Council in Section 377 of the Local Government Act, 1993;

ii.    The alteration of the meeting cycle of Council;

iii.   The overview and direction of business activities;

iv.  The role of the Mayor as provided for and determined under Section 226 of the Local Government Act 1993;

v.   Major unique items where no policy, practice or code of the Council exists;

vi.  Adoption of Local Environmental Plans (other than where the relevant Minister has delegated such authority to the General Manager), development control plans and S94 contribution plans pursuant to the Environmental Planning Assessment Act 1979;

vii.  Adoption of Council policies and codes;

viii. Items in respect of which the Mayor or a Councillor has specifically requested the General Manager, in writing, to place before Council for determination by Council;

ix.  Items in respect of which Council has specifically resolved that they be placed before Council;

x.   The acceptance of tenders which will have significance to the Lane Cove Community; and

xi.  Write off debts above $1,000.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

Section 377 of the Local Government Act - General Power of the Council to Delegate

2 Pages

 

AT‑2View

MINUTE Delegation of Authority to the General Manager (Ordinary Council - 12 November 2012)

2 Pages

 

 

 


Ordinary Council Meeting 19 February 2018

Organisational Structure

 

 

Subject:          Organisational Structure   

Record No:    SU212 - 8443/18

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

Executive Summary

 

Under s332 of the Local Government Act 1993 (NSW) a Council must determine an organisational structure and those positions within the organisational structure that are senior staff positions.  

 

Under s333 of the Local Government Act 1993 (NSW) the organisational structure must be re-determined by Council within 12 months of any ordinary election.

 

It is recommended that both the current organisational structure and senior staff positions be endorsed.

 

Background

 

In the first 12 months of a new Council it is expected that Councillors will gain a reasonable understanding of how the Council’s organisational structure works and will have some view on its appropriateness or otherwise in achieving the goals of Council.

 

The current structure has largely been in place and has enabled Council to perform its responsibilities efficiently and effectively, evidenced by Council being one of only a few which meet all the State Government Key Performance Criteria.

 

Discussion

 

The Local Government Act 1993 sets out a set of guiding principles for councils as shown in AT-1.  

 

Council applies a Quadruple Bottom Line Framework and sets out its forward delivery program and reports on its performance within its Integrated Planning and Reporting Framework which also highlights the responsible areas of Council for each of the required actions.

 

Council operates under a flat organisational structure with four Executive Managers each responsible for a Division of Council reporting directly to the General Manager.

 

It is proposed to retain the existing four Division structure with one change within the Open Space and Urban Services Division as Shown in AT-2. It is proposed to merge the Traffic into Assets sections. This will put planning and project delivery in the one area for all infrastructure assets.

 

The positions of Executive Manager Human Services, held by Ms Jane Gornall, Executive Manager Environmental Services, held by Mr Michael Mason, Executive Manager Corporate Services held by Mr Craig Dalli and Executive Manager Open Space & Urban Services held by Mr Martin Terescenko are designated senior staff positions. It is not proposed to change the responsibilities of these positions at this time.

 

Conclusion

 

The current organisational structure and senior staff positions should be endorsed.

 

 

 

 

 

RECOMMENDATION

 

That Council:-

 

1.         Determine the organisational structure as detailed in AT-2; and

 

2.         Determine the positions of Executive Manager, Open Space & Urban Services; Human Services; Environmental Services and Corporate Services as senior staff positions within the organisational structure.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1View

Council's Guiding Principles

1 Page

 

AT‑2View

Lane Cove Council Organisation Structure 2018

1 Page

 

 

 


 

Ordinary Council Meeting 19 February 2018

Appointment of Internal Audit Committee Members

 

 

Subject:          Appointment of Internal Audit Committee Members    

Record No:    SU740 - 4631/18

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

 

As a result of the term of the two (2) independent representatives on the Internal Audit Committee expiring, the recruitment process for the appointment of new representatives to the Committee has been undertaken. It will therefore be recommended that Ms Marcia Doheny and Ms Bernice Kesbah be appointed to the Committee.

 

Background

 

As a measure to enhance its governance framework, Council at its meeting of 6 April 2009 established an Internal Audit Committee with the membership including one (1) Councillor representative and two (2) independent representatives, with one of the independents to be appointed as chair. The term of the Committee and independent representatives aligns with the Council term, therefore necessitating the recruitment of new independent representatives for the current Council term.

 

It is noted that Council at its meeting of 20 October 2017, in determining membership of Advisory Committees resolved to appoint Clr Zbik as the Councillor representative on the Committee, with Clr Bennison as the alternate. The Internal Auditor, General Manager and Executive Manager – Corporate Services also attend meetings as observers.

 

Functions and Responsibilities

 

The functions of the Audit Committee include, the review and reporting of:-

 

·    The scope of work, performance and independence of both Internal and External Auditors;

·    Financial performance and the financial reporting process; and

·    Matters of accountability and internal control affecting the operations and management of risk in the Council.

 

The role and responsibilities of the members are in accordance with the Audit Committee Charter which appear at AT-1 of this report and in general include:-

 

·    Attend and participate in meetings;

·    Work co-operatively with other members in achieving the aims of the committee;

·    Contribute ideas and suggestions relating to items on the agenda;

·    Provide advice and recommendations to Council on items relating to the agenda; and

·    Action and follow up tasks established by the committee.

 

 


 

Appointment of Committee Members

 

Council appoints two independent Audit Committee members either directly, or following an Interview process. Terms of appointment include the following conditions:-

 

·    All independent members’ appointments are to be for the term of Council in accordance with the adopted Audit Committee Charter. Independent members are eligible for extension or re-appointment following a formal review of their performance;

·    All appointments are to be made by Lane Cove Council based upon a demonstrated ability to meet the selection criteria;

·    Independent Members will be paid an attendance fee of $500 per formal meeting including preparation time; and

·    Any person/ company or organisation contracting services to Lane Cove Council may be precluded from being a member of the Committee.

 

Selection Criteria

 

The selection criteria required applicants to address the following:-

 

i.    be able to demonstrate relevant knowledge, skills and abilities in business/financial management , risk management and / or business innovation/improvement in a public sector environment and/or financial, legal or business sector;

ii.    have experience and demonstrated commitment in similar roles; and

iii.   be able to commit to the Committee for its term of appointment (current term expires September 2020).

Discussion

 

An advertisement for the recruitment of the new Independent representatives on the Internal Audit Committee was placed in the Sydney Morning Herald and on LinkedIn. An information pack was developed which included the Charter and outlined the objectives, functions and roles of the Committee and the membership.

 

At the closing date, Council had received (6) applications for appointment to the Committee. The Executive Manager – Corporate Services and Chief Financial Officer conducted interviews with the four (4) shortlisted applicants and following appropriate referee checks, recommends the appointment of Ms Marcia Doheny and Ms Bernice Kesbah. It being noted that Ms Kesbah was the Chair of the Committee for the previous term of Council. A separate memorandum containing the relevant merits of each of the interviewed applicants has been circulated separately to Councillors.

 

It is noted that Internal Audit is a shared service with a number of other Northern Sydney Councils with the new head of Internal Audit and his team to be located at Ku-ring-gai Council Offices from July 2018 following the withdrawal of Willoughby from the services. An annual Workplan for the internal audit functions of Council is developed for and agreed by the Committee which meets on a quarterly basis.

 


 

 

 

RECOMMENDATION

 

That Council appoints Ms Marcia Doheny and Ms Bernice Kesbah to Council’s Internal Audit Committee for the Council term ending in September 2020.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

Internal Audit Committee Charter

5 Pages

 

 

 


 

Ordinary Council Meeting 19 February 2018

Love Where You Live Event Sponsorship

 

 

Subject:          Love Where You Live Event Sponsorship    

Record No:    SU4985 - 3415/18

Division:         Human Services Division

Author(s):      Corinne Dickinson 

 

 

Executive Summary

This report updates Council on the Love Where You Live Event Sponsorship Program.

In 2017 Council trialled the opportunity for local community groups to apply for funding to support locally-organised community events through the sustainability levy funded Love Where You Live program.

The trial period has ended and therefore this report recommends the ongoing review of applications as and when received in 2018.

 

Background

In 2017 funding was made available through the Love Where You Live Lane Cove campaign which supports the social pillar of sustainability. It was agreed that applications from local community groups for events that involve connecting neighbours, enjoying outdoor events, celebrating local history, encouraging respect of public spaces would be accepted during a trial period from May 2017 to December 2017.

Applications would be put to Council at the next practicable Council meeting for determination. Under the Local Government Act, any funding endorsed by Council would be advertised to the community before being provided to the community organisation.

 

Discussion

 

Council promoted the availability of the Love Where You Live event sponsorship funding throughout 2017 with three enquiries resulting in one organisation submitting an application for support with the Lane Cove Fun Run.

 

The application form does indicate that events should be relatively new. This is to help foster innovative new events that help to provide a range of community events that evolve as new event formats and ideas develop from within the community. A number of community events have however been established for some time and as such consideration could also be given to help fund reinvigoration of long-standing events for one-off funding from Council.

 

Council’s previous report indicated that if the trial was successful then the funding rounds be moved to align with the Sustainability Small Grants funding rounds in March and September. This would have assisted with administration should there have been a large volume of applications to consider. At this stage the volume of applications does not warrant the annual or bi-annual review of funding applications.

 

Conclusion

 

The premise of social sustainability is that the community has the capacity to identify and lead their own activities. Although the Love Where You Live Event Sponsorship trial did not yield a large number of applications it is recommended that funding still be made available for future applications.

 

The application form can give consideration to reinvigoration of long-term events, an opportunity not provided during the trial period. Due to the low volume of applications, it is anticipated that applications can be reviewed by Council as and when received. This will assist in providing the flexibility to support events as they emerge within the community.

 

 

 

RECOMMENDATION

 

That Council continues to implement the Love Where You Live Event Sponsorship Program.

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 19 February 2018

2nd Quarter Review of the 2017-2018 Budget

 

 

Subject:          2nd Quarter Review of the 2017-2018 Budget    

Record No:    SU757 - 8298/18

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

The Second Quarter 2017 - 2018 Budget Review involves a variety of variations in both income and expenditure. It is recommended that the Budget be varied in terms of the report.

 

Background

 

Council is required to prepare a Budget Review Statement each quarter, in accordance with Clause 203 of the Local Government (General) Regulation 2005. This report is prepared in accordance with the clause for the period ending 31 December 2017. The Office of Local Government has issued a prescribed format for reviews which is included as an attachment to this report. The purpose of these reviews is to ensure that the impacts of financial variations are reflected in the forecast of Council’s global budgetary position to 30 June 2018, and the adopted Budget adjusted accordingly.

 

Discussion

The following is a summary of Council’s adopted Budget for 2017 - 2018 and the revised Budget following the adjustments included in this report:-

 

 

Original Budget

(000’s)

1st Quarter Adjustments

(000’s)

2nd Quarter Adjustments (000’s)

Revised Budget

(000’s)

Expenditure - Operating

$42,190

$187

$50

$42,427

Income - Operating

  $103,665

$226

$65

  $103,956

Surplus/ (Deficit)

$61,475

           $39

$15

$61,529

Surplus/(Deficit) before

Capital Grants/Contributions

$50,372

           $39

$15

$50,426

 

Operating Expenditure

Adjustments are recommended to the operating expense accounts as per AT-1 for a total of $50,000. Increases are recommended for both Corporate and Strategic Planning legal fees and an allocation provided for a regional Disability Action Plan with Ryde and Hunters Hill Councils.

Operating Income

Two (2) adjustments are recommended for operating income as per AT-1.  Additional supplementary rates have been issued in 2017/18 for residential properties and income has been received from Ryde and Hunters Hill Councils for the regional Disability Action Plan.

Capital Expenditure

 

Adjustments to Capital Expenditure are allocations for the completion of the Lane Cove Community Centre and Greenwich Baths that were initiated in 2016/2017 and traffic management studies for St Leonards.


 

Capital Income

 

Capital income provides funding for the projects from the Capital Works Reserve.

 

Conclusion

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005.

It is my opinion that the quarterly Budget Review Statement for Lane Cove Council for the quarter ended 31 December 2017 indicates that Council's projected financial position will be satisfactory at year end 30 June 2018, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

 

 

RECOMMENDATION

 

That the 2017 – 2018 Budget be varied as follows:-

 

Original Budget

(000’s)

1st Quarter Adjustments

(000’s)

2nd Quarter Adjustments (000’s)

Revised Budget

(000’s)

Expenditure - Operating

$42,190

$187

$50

$42,427

Income - Operating

  $103,665

$226

$65

  $103,891

Surplus/ (Deficit)

$61,475

           $39

$15

$61,529

Surplus/(Deficit) before

Capital Grants/Contributions

$50,372

           $39

$15

$50,426

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

Budget Review for Quarter ended 31 December 2017

6 Pages

 

 

  


Ordinary Council Meeting 19 February 2018

2nd Quarter Review of the 2017-18 Operational Plan

 

 

Subject:          2nd Quarter Review of the 2017-18 Operational Plan    

Record No:    SU238 - 7669/18

Division:         Corporate Services Division

Author(s):      Kirsty Beram 

 

 

Executive Summary

This report outlines the 2nd Quarter progress towards achieving the projects listed in the adopted 2017-18 Operational Plan.  It is recommended that the report be received and noted.

Discussion

Council’s adopted 2017-18 Operational Plan details the projects proposed to be undertaken during the financial year in order to meet the goals and objectives of Lane Cove 2025 - Community Strategic Plan. Council reports quarterly on the progress towards completing the projects and achieving the targets for the adopted performance measurements. The 2nd Quarter Review of the 2017-18 Operational Plan is shown attached as AT-1

 

The projects in the Quarterly Review are listed by the responsible Council Division and where the project has a completion date the ‘Action Status’ column graphically demonstrates the progress towards completion. The Review also includes a comment on the status of each project.

 

The Quarterly Review also provides a report on progress towards achieving the targets set for performance measurement for each Division of Council. A cumulative figure for performance measurement is shown so that performance can be tracked each quarter towards achieving the required target.

The highlights of the projects either commenced or completed for the 2nd quarter include:-

·    Business Resilience Project with Lane Cove Village retailers (October – December);

·    Sustainability Lane event was held as part of the Lane Cove Village Fair (October);

·    St Leonards South Planning Proposal consultations (November – January);

·    Lane Cove Night Out event held to promote shopping locally (October);

·    Disability Action Inclusion Plan (DIAP) adopted (October);

·    Council’s Annual Report developed as part of the Integrated Planning and Reporting Framework was adopted (November);

·    Literary Awards Presentation Night held (November);

·    Festival by the River was successfully delivered (November);

·    Seniors fitness circuit installed at Blackman Park (December);

·    Light Up Lane Cove Christmas Lights Competition held (December);

·    Lighting of the Christmas Tree and Chanukah events held in the Plaza (December);

·    Induction of new Council (October – November);

·    Laneway Public Art Project – Birdwood/Rosenthal Lanes; and

·    More than 150 participants in Bush Kids program for the Quarter.


 

 

RECOMMENDATION

 

That the 2nd Quarter Review of the 2017-18 Operational Plan be received and noted.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

2nd Quarter Review of 2017-18 Operational Plan

42 Pages

 

 

 


 

Ordinary Council Meeting 19 February 2018

Lane Cove Local Planning Panel

 

 

Subject:          Lane Cove Local Planning Panel    

Record No:    SU4720 - 8921/18

Division:         Environmental Services Division

Author(s):      Michael Mason 

 

 

Executive Summary

 

Council at it’s meeting of 11 December 2017 considered a report in relation to the Government’s formation of Local Planning Panels. Given the deadline of 14 February 2018 for Council to nominate expert and community members, Council granted delegated authority to select the community representatives and if required the expert members for the new IHAP, and report the selections to the February 2018 Council meeting. This report outlines the selected delegates.

 

Discussion

 

Subsequent to a review of the skills and experience of the Department of Planning’s nominated experts and Mayor and General Manager approved the following member to sit on the Lane Cove Local Planning Panel.

 

Expert Panel Members

 

Mr Kevin Hoffman, Commissioner/Architect*

Mr Graham Brown, Commissioner/Planner

Mr Eugene Sarich, Planner*

Ms Lindsey Dey, Planner*

Mr David Johnson, Environmental Scientist*

Mr Steve Fermio, Environmental Scientist*

Ms Kara Krason, Planner*

Mr Ian Stapleton, Architect

 

Community Panel Members

 

Ms Mary Rawlings*

Ms Jane Blackmore*

Ms Maria Linders*

Mr David Astridge

 

* Denotes existing members transferring to the new Panel

 

On 21 December 2017 the Minister advised that the Hon David Lloyd, QC has been approved as the Chair of the new Local Planning Panel with Mr Robert Montgomery and Ms Kara Krason as alternate Chairs (copy attached).

 

 

 

RECOMMENDATION

 

That the information be received and noted.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1View

Letter from Hon Anthony Roberts, MP

1 Page

 

 

 


 

Ordinary Council Meeting 19 February 2018

Council Snapshot

 

 

Subject:          Council Snapshot    

Record No:    SU220 - 8159/18

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

Executive Summary

 

Attached for the information of Councillors is a review of Council’s recent activities.  This report provides a summary of the operations of each Division for November 2017 to January 2018.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1View

Council Snapshot - January 2018

37 Pages