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Minutes

Ordinary Council Meeting

20 November 2017, 7:00pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.

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Ordinary Council 20 November 2017

Minutes

 

PRESENT: Councillor P. Palmer (Chair), Councillor S. Bennison, Councillor K. Brent, Councillor D. Brooks-Horn, Councillor F. Vissel, Councillor A. Zbik, Councillor D. Hutchens, and Councillor D. Strassberg.

 

ALSO PRESENT: General Manager, Executive Manager – Corporate Services, Executive Manager – Environmental Services, Executive Manager – Open Space & Urban Services, Executive Manager – Human Services, Director – Major Projects, Chief Financial Officer and Manager – Governance.

 

DECLARATIONS OF INTEREST:

 

Councillor Brent declared a non pecuniary conflict of interest that was significant in relation to Tender for Building Alterations and Renovations at Lane Cove Community Centre -164 Longueville Road, Lane Cove” as she is the President of Centrehouse Inc. which is housed within the Community Centre facility.  She advised she would vacate the chamber and would not participate in debate or vote on the item.

 

APOLOGIES 

Apologies were received on behalf of Councillor Morris for the November and December Ordinary Council meetings.

165

RESOLVED on the motion of Councillors Palmer and Brooks-Horn that the apology be accepted and leave of absence be granted.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 8).

Against the Motion was Nil (Total 0).

 

OPENING OF MEETING WITH PRAYER

The meeting was opened with a prayer by the General Manager.

 

ACKNOWLEDGEMENT OF COUNTRY

The Mayor gave an acknowledgement of Country.

 

WEBCASTING OF COUNCIL MEETING

The Mayor advised those present that the Meeting was being webcast.

 

SUSPENSION OF STANDING ORDERS

166

RESOLVED on the motion of Councillors Brent and Brooks-Horn that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three (3) minutes.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 8).

Against the Motion was Nil (Total 0).

 

PUBLIC FORUM

Don Murchison of Greenwich in support of lobbying for the construction of a segregated cycle way from Naremburn to the Sydney Harbour Bridge.

 

Merri Southwood of Greenwich requesting that Council extend the consultation target area for the St Leonards South Masterplan community consultation to ensure all Greenwich residents are directly notified and that the consultation be extended until after the Christmas/ New Year holiday period.

 

Anita Jubian of St Leonards requesting that Council extend the community consultation for the St Leonards South Masterplan until after the Christmas / New Year holiday period and raising concerns regarding access to the documentation currently available online.

 

Marc Upcroft from Council’s External Auditors, PricewaterhouseCoopers, addressed Council in regard to the Audit of the Council’s 2016/7 Financial Statements.

 

RESUMPTION OF STANDING ORDERS

167

RESOLVED on the motion of Councillors Brent and Bennison that Standing Orders be resumed.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 8).

Against the Motion was Nil (Total 0).

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 23 OCTOBER 2017

168

RESOLVED on the motion of Councillors Strassberg and Vissel that the minutes of the Ordinary Council meeting held on the 23 October 2017 be received.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 8).

Against the Motion was Nil (Total 0).

169

RESOLVED on the motion of Councillor Bennison and Brent that the minutes of the Ordinary Council meeting held on the 23 October 2017 be confirmed.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 8).

Against the Motion was Nil (Total 0).

 

Orders Of The Day

 

Councillor Bennison acknowledged the passing of Malcolm Young of the rock band AC/DC.

 

Mayoral Minutes

 

Mayoral Minute - Public Notification St Leonards South Exhibition

170

RESOLVED on the motion of Councillors Palmer that:-

1.    Notification of the St Leonards South Drop-in session to be held on 9 December 2017 be letterboxed by Council to all Greenwich residents (i.e. 2065 postcode within the LGA, which includes Greenwich Point and up to Osborne Rd in the west);

2.    The notification include a map clearly delineating the area to be re-zoned; and

3.    Submissions be received and accepted up until the 5 January 2018.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 8).

Against the Motion was Nil (Total 0).

 


 

Notices of Motion

 

Notice of Motion - Creating a safe segregated cycleway for Lane Cove Cyclists to North Sydney and Sydney CBD

171

RESOLVED on the motion of Councillors Zbik and Brent that Council:-

1.    Write to the relevant Departments of the NSW State Government (Roads and Maritime Services, Department of Planning and Environment) to commit to funding and a timeline for construction of a segregated cycle way from Naremburn to the Sydney Harbour Bridge; and 

2.    Write to neighbouring North Sydney, City of Ryde and Willoughby Councils requesting that all four Councils work together to campaign the NSW State Government for the completion of the segregated cycle way from Naremburn to the Sydney Harbour Bridge.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 8).

Against the Motion was Nil (Total 0).

 

Notice of Motion - Recognition of local resident- Ross Napier

172

RESOLVED on the motion of Councillors Hutchens and Brooks-Horn that Council delegate to the General Manager authority to develop an appropriate memorial to celebrate the life of long-term Lane Cove resident Ross Napier.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 8).

Against the Motion was Nil (Total 0).

 

Presentation of Annual Financial Statements - Year Ended 30 June 2017

Council’s Auditor, Marc Upcroft from PricewaterhouseCoopers addressed Council earlier in the meeting.

173

RESOLVED on the motion of Councillors Vissel and Bennison that Council receive and note the Annual Financial Reports together with the Auditors Report for the year Ended 30 June 2017.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 8).

Against the Motion was Nil (Total 0).

 

1st Quarter Review of the 2017-2018 Budget

174

RESOLVED on the motion of Councillors Bennison and Strassberg that the 2017 – 2018 Budget be varied as follows:-

 

Original Budget

(000’s)

Adjustments

(000’s)

Revised Budget

(000’s)

Expenditure - Operating

$42,190

$187

$42,377

Income - Operating

  $103,665

$226

  $103,891

Surplus/ (Deficit)

$61,475

           $39

$61,514

Surplus/(Deficit) before

Capital Grants/Contributions

$50,372

           $39

$50,411

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 8).

Against the Motion was Nil (Total 0).

 

New Shorelink Deed

175

RESOLVED on the motion of Councillors Brent and Vissel that:-

1.   Council receive and note the report;

2.   The General Manager be authorised to finalise the terms and conditions of the Draft Shorelink Deed of Agreement 2017 and sign the document on behalf of Council; and

3.   The General Manager write to the Shorelink Management Committee and request that they meet with representatives of the City of Ryde and Hunters Hill Councils to discuss what opportunities may exist to for them to join Shorelink.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 8).

Against the Motion was Nil (Total 0).

 

Service NSW - Easy to do Business Partnership

176

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that:-

1.         Council approve joining ‘Easy to do Business’ Program in partnership with Service NSW;

2.         A relevant customer service function related to the administration of ‘Easy to do Business’ initiative be delegated to the Chief Executive Officer, Service NSW in accordance with the Service Partnership Agreement as required under the Service NSW (One-stop Access to Government Services) Act 2013;

3.         The General Manager be delegated authority to execute any partnership documents and to undertake all actions necessary to give effect to this resolution; and

4.         In conjunction with the above, that the General Manager discuss with Service NSW the best way to promote the Business Partnership once the details of the arrangement have been finalised.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 8).

Against the Motion was Nil (Total 0).

 

Consultation on Drafts of the New Model Code of Conduct for Councils in NSW and Procedures

177

RESOLVED on the motion of Councillors Bennison and Vissel that  Council:-

1.   Receive and note the content of the Report;

2.   Authorise the General Manager to make a submission to the Office of Local Government in respect of the Consultation Drafts in terms of the issues and comments raised in this report; and

3.   Request the General Manger to write to the Premier the Hon Gladys Berejiklian pointing out the disparity between the State Government’s own Code of Conduct and the Local Government Model Code of Conduct  and suggesting the Model Code be made applicable to all elected officials in NSW irrespective of the level of Government.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 8).

Against the Motion was Nil (Total 0).

 

Councillor Brent left the meeting at 07:32pm.

 

Tender for building alterations and renovations at Lane Cove Community Centre-164 Longueville road, Lane Cove

178

RESOLVED on the motion of Councillors Palmer and Vissel that:-

1.               Council reject all tenders and as Council has called tenders and identified suitable builders capable of undertaking the project, rather than call fresh tenders, enter into direct negotiations with Avant Constructions to reduce the overall contract value;

2.   The General Manager be authorised to conduct such negotiations and enter into a contract with the preferred contractor at a price less than or equal to the tendered price;

3.   A representative from the Centrehouse Committee be involved in the negotiations to ensure that any change to scope to reduce the cost does not impact detrimentally on the ability of Centrehouse to use the refurbished premises;

4.   The proceeds from the reimbursement of Council’s legal costs in the case against the NSW Government over forced mergers proceeds be utilised to fund the additional cost and an adjustment be made in the next Budget Review to cover the negotiated contract value; and

5.   Council invite a representative from the Centrehouse Committee to outline and discuss the operation of the new facility at a future Council Workshop and a formal service agreement be executed between the parties together with a lease of the premises.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brooks-Horn, Strassberg, Vissel and Zbik (Total 7).

Against the Motion was Nil (Total 0).

 

Councillor Brent returned to the meeting at 7:34pm.

 

Closure of Christie LANE, St Leonards

179

RESOLVED on the motion of Councillors Brooks-Horn and Brent that:-

1.   Council commence the process to close Christie Lane as indicated in AT-1 in accordance with the Memorandum of Understanding with the Department of Lands dated 28 April 2006.

2.   Council undertake community Consultation for a period of 6 weeks in accordance with the consultation strategy outlined in the report; and

3.   A further report be received outlining the submissions received.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 8).

Against the Motion was Nil (Total 0).

 

Lane Cove Council Annual Report 2016/17

180

RESOLVED on the motion of Councillors Strassberg and Hutchens that:-

1.  Council adopt the Draft Annual Report at AT-1 for 2016/17;

 2.  The adopted Annual Report be forwarded to the Minister for Local Government; and

 3.  The Annual Report be published on Council’s website.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 8).

Against the Motion was Nil (Total 0).

 

Matter Arising

GIPA APPLICATION – NSW COUNCIL AMALGAMATION COSTS

181

RESOLVED on the motion of Councillors Bennison and Strassberg that the General Manger pursuant to the Government Information (Public Access) Act 2009 (NSW) (GIPA), request the total amount of money spent on the recent forced amalgamation process across NSW, together with the following itemisation:-

1.       Advertising campaigns;

2.       Boundaries Commission Meetings and Reports;

3.       Legal fees;

4.       Staff costs;

5.       Reimbursement of legal fees; and

6.       Any other costs that the General Manager considers relevant.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 8).

Against the Motion was Nil (Total 0).

 

Officer Reports for Information

 

Council Snapshot

182

RESOLVED on the motion of Councillors Brent and Zbik that the report be received and noted.

 

For the Motion were Councillors Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg, Vissel and Zbik (Total 8).

Against the Motion was Nil (Total 0).

 

CLOSE

 

The meeting closed at 7:38pm.

 

Confirmed at the Ordinary Council Meeting of Monday 11 December 2017, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

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