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Minutes

Ordinary Council Meeting

17 July 2017, 7:00pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.

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Ordinary Council 17 July 2017

Minutes

 

PRESENT: Councillor D. Hutchens (Chair), Councillor S. Bennison, Councillor K. Brent, Councillor D. Brooks-Horn , Councillor S. Cheong, Councillor M. Gold, Councillor P. Palmer, and Councillor D. Strassberg.

 

ALSO PRESENT: General Manager, Acting Executive Manager – Corporate Services, Executive Manager – Environmental Services, Acting Executive Manager – Open Space & Urban Services, Executive Manager – Human Services, Director – Major Projects and Office Manager – Human Services.

 

DECLARATIONS OF INTEREST:

Councillor Scott Bennison declared:-

·         A non pecuniary conflict of interest that is not significant in relation to “Rosenthal Car Park Development – Parking Management in the Village During the Construction Period”  as he owns a unit opposite the Rosenthal Development.  He advised he would debate and vote on the item.

·         A non pecuniary conflict of interest that is not significant in relation to “Update on the Long Term Lease of 266 Longueville Road to Design, Construct and Operate a Seniors Living Village”  as he is an authorised representative of a related entity to Australian Unity. He advised he would debate and vote on the item.

 

APOLOGIES 

Apologies be received on behalf of  Councillor D. Karpin.

101

RESOLVED on the motion of Councillors Bennison and Brent that that the apology be accepted and leave of absence be granted.

 

For the Motion were Councillors Gold, Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg and Cheong (Total 8).

Against the Motion was Nil (Total 0).

 

OPENING OF MEETING WITH PRAYER

The meeting was opened with a prayer by Pastor Rick Johnson of Lane Cove Uniting Church.

 

ACKNOWLEDGEMENT OF COUNTRY

The Mayor gave an acknowledgement of Country.

 

WEBCASTING OF COUNCIL MEETING

The Mayor advised those present that the Meeting was being webcast.

 

SUSPENSION OF STANDING ORDERS

102

RESOLVED on the of Councillors Cheong and Brooks-Horn that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

 

For the Motion were Councillors Gold, Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg and Cheong (Total 8).

Against the Motion was Nil (Total 0).

 

PUBLIC FORUM

Merri Southwood, President of Greenwich Community Association, expressing concern regarding potential emissions from the Gore Bay Terminal.

 

Liz Walton of Greenwich, expressing concern regarding potential emissions from the Gore Bay Terminal.

 

RESUMPTION OF STANDING ORDERS

103

RESOLVED on the motion of Councillors Brooks-Horn and Cheong that Standing Orders be resumed.

 

For the Motion were Councillors Gold, Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg and Cheong (Total 8).

Against the Motion was Nil (Total 0).

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 19 JUNE 2017

104

RESOLVED on the motion of Councillors Gold and Brooks-Horn that the minutes of the Ordinary Council meeting held on the 19 June 2017 be received.

 

For the Motion were Councillors Gold, Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg and Cheong (Total 8).

Against the Motion was Nil (Total 0).

 

MAYORAL MINUTEs

MAYORAL MINUTE – Phasing Out of Plastic Bags

105

RESOLVED on the motion of Councillors Hutchens and Gold that:-

1.       Council write to Woolworths and Coles congratulating them on their decision, and offering to assist with the early phasing out of plastic bags in Lane Cove;

2.       Council investigate and report back on expanding our current bag share program; and

3.       Council write to Minister for the Environment, Gabriel Upton MP, and NSW Premier, Gladys Berejiklian, and Federal Member for North Sydney, Trent Zimmerman to request a national ban on single use plastic bags.

 

For the Motion were Councillors Gold, Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg and Cheong (Total 8).

Against the Motion was Nil (Total 0).

 

106

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that the minutes of the Ordinary Council meeting held on the 19 June 2017 be confirmed.

 

For the Motion were Councillors Gold, Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg and Cheong (Total 8).

Against the Motion was Nil (Total 0).

 


 

Notices of Motion

 

Procedural Motion

107

RESOLVED on the motion of Councillors Strassberg and Brent that consideration of the “Ban on All Political Campaigning and Advertising at Lane Cove Coffee Carnevale” be deferred and considered in conjunction with “Policy Review – Phase 1”.

 

For the Motion were Councillors Gold, Hutchens, Palmer, Bennison, Brent and Strassberg (Total 6).

Against the Motion were Councillors Brooks-Horn and Cheong (Total 2).

 

Order of the Day

Letter of Thanks to Peter Patterson

108

RESOLVED on the motion of Councillors Brooks-Horn and Bennison that:-

1.         Council thank Peter Patterson, Executive Manager – Open Space and Urban Services, for the work that he has done for the Community while working for Lane Cove Council; and

2.         Council wish Peter Patterson success in his future employment.

 

For the Motion were Councillors Gold, Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg and Cheong (Total 8).

Against the Motion was Nil (Total 0).

 

Officer Reports for Determination

 

Rosenthal Car Park Development - Parking Management in the Village during the Construction Period

109

RESOLVED on the motion of Councillors Gold and Brent that:-

1.       The northern half of the Rosenthal car park be restricted to ‘2P; 8am-6pm; 7 days per week, with vehicles permitted to park once per day;

2.       A parking meter be installed at the Rosenthal Car Park to manage the two hour free parking per day;

3.       Two (2) Disability Parking Spaces be retained in the car park and be restricted to two (2) hours;

4.       Two (2) Seniors Parking spaces be retained in the car park and be restricted to two (2) hours;

5.       The existing Shared Zone in Birdwood Lane be extended full length;

6.       Council explore a Loading Zone at the rear of Commonwealth bank;

7.       One (1) 5 Min Parking Zone be provided in Longueville Road 7am-9am; 5pm-7pm Mon-Sun;

8.       Twenty four existing three (3) hour on-street car spaces in Sera Street be allocated to all day parking for use by local businesses (Mon-Fri) utilising a permit system, with the permits allocated by a free raffle on a quarterly basis;

9.       Council standardise parking restrictions in the Village to apply 7 days a week;

10.     Council undertake a suitable public information campaign to inform the community of the changes; and

11.     All proposed alteration of regulatory signage and Shared Zone extension proposal be referred to Local Traffic Committee for consideration.

 

For the Motion were Councillors Gold, Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg and Cheong (Total 8).

Against the Motion was Nil (Total 0).

 

Matter Arising

110

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Council:-

1.       Investigate providing security cameras in the new Rosenthal development which cover the entrances to the arcades adjacent to the development in Birdwood Lane; and

2.       Write to the Owners of the Arcades encouraging them to install cameras in the arcades to improve security.

 

For the Motion were Councillors Gold, Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg and Cheong (Total 8).

Against the Motion was Nil (Total 0).

 

Implementation of Legislation To Manage Boat Trailer Parking

111

RESOLVED on the motion of Councillors Palmer and Brooks-Horn that Council:-

1.       Endorse the implementation of provisions of the Impounding Act 1993 introduced by the Impounding amendment (Unattended Boat Trailers) Act 2015, which allows Councils to take impounding action against owners of boat trailers parked continuously on a street for more than 28 days;

2.       Declare the Lane Cove Local Government Area, from 1 September 2017 to be for the purpose of Section 15A (1) of the Impounding Act 1993;

3.       Give notice as required in the NSW Government Gazette and undertake a public information campaign, including notifying those who make a submission of Council’s decision; and

4.       A review be undertaken after 12 months.

 

For the Motion were Councillors Gold, Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg and Cheong (Total 8).

Against the Motion was Nil (Total 0).

 

Disability Inclusion Action Plan (DIAP)

112

RESOLVED on the motion of Councillors Cheong and Gold that:-

1.       Council note the draft DIAP was sent to LGNSW and the Disability Council, as required by the Act;

2.       Council approve the Draft Disability Inclusion Action Plan and the Draft Consultation Outcome Report for the purpose of Public Consultation; and

3.       Council receive a further report following the consultation.

 

For the Motion were Councillors Gold, Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg and Cheong (Total 8).

Against the Motion was Nil (Total 0).

 


 

Love Where You Live Event Sponsorship Request

113

RESOLVED on the motion of Councillors Gold and Brooks-Horn that:-

1.       Council approve the application for funding from Lane Cove Public School P&C Association for the value of $3,500 ex GST; and

2.       The event sponsorship be advertised as per requirements under the Local Government Act.

 

For the Motion were Councillors Gold, Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg and Cheong (Total 8).

Against the Motion was Nil (Total 0).

 

Lane Cove Solar Mapping Project

114

RESOLVED on the motion of Councillors Bennison and Brent that Council:-         

1.       Participate in The Solar Mapping Project, consisting of an upfront fee of $5,000 and first year membership of $3,000; and

2.       Prior to the completion of the first year determine if the program should be supported for year two and three.

 

For the Motion were Councillors Gold, Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg and Cheong (Total 8).

Against the Motion was Nil (Total 0).

 

Policy Review - Phase 1

in conjunction with

Ban on all political campaigning and advertising at Lane Cove Coffee Carnevale

115

RESOLVED on the motion of Councillors Palmer and Brent that Council:-

1.       Receive and note the information;

2.       Rescind the Policies listed in AT-1 to the Report that are listed as recommended for deletion, in accordance with the reasons detailed;

3.       Note the Policies listed in AT-1 that will be rescoped and reformatted as Management Directives or other document types which better reflect their operational nature, in accordance with the Governance Document Framework;

4.       Adopt the reviewed and updated Policies listed and presented alongside their predecessor Policy references in AT-2 to this Report, and listed below:

Car Share Parking Policy

Community Engagement Policy

Notification of Development Applications Policy

Councillor Access to Non-Public Information Policy

Councillor Record Management Policy

Delegation of Authority – Mayor and Deputy Mayor Policy

Financial Hardship Policy

Fraud and Corruption Prevention Policy

Investment Policy

Risk Management Policy

Trees and Tree Root Claims Policy

Equal Employment Opportunity Policy

Public Interest Disclosures: Internal Reporting Policy

Health and Safety Policy

Workplace Bullying and Harassment Prevention Policy

Council Records and Archives Policy

Landscaping, Street Trees and Tree Preservation Policy

Leasing of Council Property Policy

Memorial Seats and Trees Policy

Nature Strips: Mowing, Planting and Landscaping Policy

Street Parties: Traffic and Parking Arrangements Policy

Use of Public Open Space by Commercial Dog Walking Businesses Policy;

5.       Request the General Manager to undertake a review to confirm that all development standards included in Policies in the current Policy Manual are incorporated into the Lane Cove Development Control Plan and if necessary initiate a project such that the DCP is amended to include them; and

6.       Conduct a workshop in August to review all policies, with Councillors to advise the General Manager by the end of July of any particular policies they wish to be addressed at the workshop.

 

For the Motion were Councillors Gold, Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg and Cheong (Total 8).

Against the Motion was Nil (Total 0).

 

Officer Reports for Information

 

Update on the Long Term Lease of 266 Longueville Rd to Design, Construct and Operate a Seniors Living Village.

116

RESOLVED on the motion of Councillors Brooks-Horn and Gold that the report be received and noted.

 

For the Motion were Councillors Gold, Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg and Cheong (Total 8).

Against the Motion was Nil (Total 0).

 

Council decision making and use of resources prior to the Local Government Election

117

RESOLVED on the motion of Councillors Bennison and Gold that the report be received and noted.

 

For the Motion were Councillors Gold, Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg and Cheong (Total 8).

Against the Motion was Nil (Total 0).

 

Council Snapshot

118

RESOLVED on the  of Councillors Brooks-Horn and Gold that the report be received and noted.

 

For the Motion were Councillors Gold, Hutchens, Palmer, Bennison, Brent, Brooks-Horn, Strassberg and Cheong (Total 8).

Against the Motion was Nil (Total 0).

 

 

 

CLOSE

 

The meeting closed at 7:45pm.

 

Confirmed at the Ordinary Council Meeting of  Monday 21 August 2017, at which meeting the signature herein is subscribed.

 

 

 

 

MAYOR

 

 

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