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Agenda

Ordinary Council Meeting

19 June 2017

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 

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Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, 48 Longueville Road Lane Cove on Monday 19 June 2017 commencing at 6:30pm. The business to be transacted at the meeting is included in this business paper.

 

Craig - GMYours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Deborah Hutchens. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Executive Manager – Corporate Services on 99113511.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 19 June 2017

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

Confidential Items

 

1.       Update on Merger Court Action

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the report contains advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing. 

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

CONFIRMATION OF MINUTES

 

2.      ORDINARY COUNCIL MEETING - 15 MAY 2017

 

Orders Of The Day

 

Officer Reports for Determination

 

3.       Response to Petition - Sutherland and Finlayson Street

 

4.       Inaugural Garden Competition

 

5.       Lane Cove and Northside Community Services - Merger and Name change

 

6.       Rosenthal Project Community Liaison Group

 

7.       Establishment of a Governance Document Framework

 

8.       Draft Vegetation State Environmental Planning Policy 2017

 

9.       May 2017 Traffic Committee Meeting

 

Officer Reports for Information

 

10.     Lane Cove Council Elections

 

11.     Planning for Bush Fire Protection Update 2017

 

 

12.     Community Wellbeing Survey 2017

 

13.     Council Snapshot  

 

 

 

 

                      


 

Ordinary Council Meeting 19 June 2017

Response to Petition - Sutherland and Finlayson Street

 

 

Subject:          Response to Petition - Sutherland and Finlayson Street    

Record No:    SU6638 - 33893/17

Division:         Open Space and Urban Services Division

Author(s):      Peter Patterson 

 

 

Executive Summary

 

Council is in receipt of two petitions in relation to the Lane Cove Village Traffic Management Plan.  It is recommended that these matters be further considered and a report be submitted.

 

Background

 

Council, on 15 May 2017, adopted recommendations following the outcome of the community consultation for Lane Cove Village Traffic Management Plan.

 

Following the 15 May 2017 Council Meeting, Council has received two petitions. The first petition is requesting the adopted Lane Cove Village Traffic Management Plan be modified to shift the proposed turning bay in Sutherland Street further East. This matter can be further investigated and Council staff can report back to Council in due course.

 

The second petition requests (1) the continuation of the current parking status and a review on future parking arrangements in Finlayson Street, (2) a reversal of the decision for consideration of an indented parking bay in Finlayson Street, and (3) no widening of the footpath for shared bike/pedestrian path on the south side of Finlayson Street. It is Council’s position that the current parking status on Finlayson Street should remain until the Rosenthal Project is completed, subject to no safety concerns arising.

 

With reference to petition request (2) a reversal of the decision for consideration of an indented parking bay in Finlayson Street, and (3) no widening of the footpath for shared bike/pedestrian path on the south side of Finlayson Street, Council considered the Lane Cove Village Traffic Management Plan on the 15 May 2017 and resolved in part to explore the footpath widening, an indented parking bay and report to Council.

 

Council staff are currently investigating and will report to Council in due course.

 

 

RECOMMENDATION

 

That:-

 

1.   Council receive and note the petition;

 

2.   Council investigate the proposed relocation of the Sutherland Street cul-de-sac moving further east and report back to Council; and

 

3.   The head petitioners to be informed of Council’s decision.

 

 

 

 

 

 

 

 

Peter Patterson

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 19 June 2017

Inaugural Garden Competition

 

 

Subject:          Inaugural Garden Competition    

Record No:    SU6377 - 33333/17

Division:         Open Space and Urban Services Division

Author(s):      Ted Webster 

 

 

Executive Summary

 

This report outlines the proposed Garden Competition to be conducted in July – September 2017.

 

Background

 

At the Ordinary Council Meeting on 20 June 2016, Council resolved that the General Manager provide a report on the options for Council having an annual Garden Competition, with the report to include:-

1.   Timing of the competition;

2.   Categories that would be covered and suggested prize amounts;

3.   Possible sponsorship opportunities;

4.   Judging criteria;

5.   Promotional opportunities; and

6.   Operation of an open garden scheme.

 

Staff have carried out research into competitions held in Sydney and around the world and have formulated criteria and timings for the competition based on this research.

 

Gardening competitions have been run successfully by councils across the globe including City of Sydney, Ryde and North Sydney Councils, enhancing the visual appearance of each Local Government Area.

 

Discussion.

 

Timing of the Competition and Promotional Opportunities

 

To allow competitors and judges time to organise it is recommended that the competition is held in the spring of 2017. Applications would open in July 2017, closing on 11 September 2017. Judging would take place from 9:00 a.m. to 3:00 p.m. Monday to Friday the 18th to the 22nd of September 2017 to ensure the best flush of spring colour.

 

Promotional opportunities include community groups (e.g. Perma Patch and Food Faith), Council-run programs (e.g. Backyard Habitat, Bush Friends, Bush Kids and volunteer programs) and online. Additionally the applications could be advertised through Council’s July quarterly newsletter and rates notice, e-newsletters and the Village Observer.  The estimated cost of promotional activities will be approximately $2,000 to cover printing of fliers and a half page advertisement in The Village Observer.

 

Eligibility

 

·    Applicants must be located in the Lane Cove Government Area

·    The garden must be located in the Lane Cove Local Government Area

·    Only one application will be accepted per individual or group per category

 

Applications considered not eligible for nomination:

 

·    Gardens specifically awarded Council Sponsorship in the same financial year

·    Gardens belonging to the selection panel or their immediate family

·    Gardens which are nominated but whose owner does not wish to participate

 

Categories, Awards and Prizes

 

After considerable consultation in house the categories have been simplified to the following:

 

Award Category

Prize Value

1. Native / Edible / Sustainable Garden

$500

$250

2. Best Balcony / Small Garden

(to allow apartment dwellers to participate);

$500

$250

3. Best Formal Garden

$500

$250

4. Best Community Project / Garden

(to encourage pride in the community, community engagement and community cohesion).

$500

$250

 

The total prize value would be in the region of $3000; or $3400 if you were to include $100 runner‑up awards for all categories.

 

It has been recommended that there not be a best overall garden prize awarded due to the subjective nature of judging and the difficulty of comparing a Balcony / Small Garden against a large Formal Garden for example.

 

It is recommended that competitors are allowed to enter one (1) or more categories.

 

The category “Best Community Project” is designed to allow community and volunteer groups without a formal garden to compete. Similar categories in Royal Horticultural Society competitions have had a direct impact on improving the overall appearance of the public domain.

 

Possible Sponsorship or Fundraising Options

 

Promotional costs and prizes are estimated to total approximately $5,000 which have been provided in Council budget 2017/18. Sponsorship opportunity will also be explored to offset the costs.

 

Judging Criteria

 

Initial applications to the competition would be shortlisted based on a 250 word response about what the garden has to offer and up to four (4) photographs of the garden. This is a similar approach to other Councils in NSW, eliminating the need for visiting every garden entered.

 

 

 

Shortlisted gardens would be visited from 9:00 a.m. to 3:00 p.m. Monday to Friday the 18th to the 22nd of September 2017 with a simplified set of common criteria set for all gardens judged as follows:-

 

1.   Does it meet the brief;

2.   Welcoming layout;

3.   Overall design;

4.   Visual impact; and

5.   Use of different materials.

 

The judging panel would then discuss other criteria that are specific to each category at their discretion when required in order to better judge more complex gardens or to assess whether the garden meets the brief of the category for which it has been entered.

 

Operation of an Open Garden Scheme

 

An open garden scheme will not be taking place for the inaugural event.

 

Community Consultation

 

A public survey was held between the 9th and 20th of October with 38 respondents partaking.  Seventeen (17) were interested in entering the competition while fourteen (14) were not interested. All respondents answered all questions which helped to guide the categories and dates for the application and judging periods.

 

 

RECOMMENDATION

 

That:-

 

1.   The report be received and noted; and

 

2.   The Garden Competition be conducted.

 

 

 

 

 

 

Peter Patterson

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1View

Garden - competition A4 booklet flyer Draft 14 JUNE 2017

2 Pages

Available Electronically

 

 


 

Ordinary Council Meeting 19 June 2017

Lane Cove and Northside Community Services - Merger and Name change

 

 

Subject:          Lane Cove and Northside Community Services - Merger and Name change    

Record No:    SU129 - 33366/17

Division:         Human Services Division

Author(s):      Jane Gornall 

 

 

Executive Summary

 

The President of Lane Cove and Northside Community Services has written to Council advising that the Board has agreed to a merger with Hunters Hill Ryde Community Services. The new name of the merged organisation will be Sydney Community Services Ltd.

 

Discussion

 

The last few years have seen changes in the way that community service provision in Australia is provided. One of the biggest changes has been the move from smaller locally based and community run organisations to larger regional, State and National not-for profit structures. This move has and will continue to put pressure on smaller organisations.

 

Lane Cove and Northside Community Services and Hunters Hill Ryde Community Services have been discussing and evaluating the benefits of merging for over six months. The President of Lane Cove and Northside Community Services has now written to Council to advise that the membership of both organisations have agreed to a merger. One of the points that has been and will continue to be emphasised in discussions with users of the Service and its volunteers is that services will continue to be provided from both the current Lane Cove office and the Hunters Hill office and that the local community feel of both organisations will be retained.

 

The letter also advises that the new name for the joint organisation will be Sydney Community Services Ltd. The change of entity will require the current funding agreement and the building lease and licence to be assigned to the new organisation. 

 

Conclusion

 

The link between Council and Lane Cove and Northside Community Services has always been strong and it is anticipated that this link will continue to be strong with the new strengthened entity. The new entity will be better placed into the future to market their services and to be large enough to effectively apply for and receive ongoing funding from a range of State and Federal agencies.

 

 

RECOMMENDATION

 

That:-

 

1.   The report be received and noted; and

 

2.   The Lane Cove Community Grant and building lease and licence be transferred to Sydney Community Services Ltd.

 

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 19 June 2017

Rosenthal Project Community Liaison Group

 

 

Subject:          Rosenthal Project Community Liaison Group    

Record No:    SU6717 - 32649/17

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

 

An invitation has recently been extended to members of the community, local business operators, property owners and occupiers to nominate for the Rosenthal Project Community Liaison Group (CLG). The main purpose of the CLG is to provide a forum for discussion, feedback and information sharing on matters relating to the construction phase of the project. The purpose of this report will be to adopt a Terms of Reference and present for consideration, nominations received for appointment to the Community Liaison Group.

 

Discussion

 

It is acknowledged that the Rosenthal project involves a number of key stakeholders including, Rosenthal Project teams (which includes representatives from Council, the Rosenthal Project Executive Management Group (EMG), Project Managers and Consultants). Other key stakeholders include ADCO the appointed contractors for the design and construction of the Project as well as representatives of the community, local businesses, property owners/occupiers and stakeholder groups. Therefore it is proposed to establish a Rosenthal Project CLG with the Charter being to:-

 

·    Create a forum for discussion and exchange of information relating to the construction stage of the Rosenthal Project and to discuss planned construction activity on the Rosenthal Project;

·    To identify local issues and to provide the project team with local knowledge and local networks that are relevant in the project team’s development of mitigation strategies that aim to minimize construction impacts on  the community;

·    Act as a two-way communication link between the project team and the community during construction works and provide feedback to the project team at the CLG meetings; and

·    Create a forum for discussion and exchange of information relating to place making activation and mitigation strategies with Council.

 

The CLG will therefore be a forum for discussion, feedback and information sharing on matters relating to the construction phase, including but not limited to:-

 

·    Project delivery and timing;

·    Consultations and Communication Programs;

·    Access in and around the Village during construction;

·    Environmental management;

·    Business resilience; and

·    Traffic Management issues.

 

Membership of the Group

 

The invitation to nominate for the CLG was open from 11 May 2017 to 6 June 2017 and notified via an e-Newsletter, on Council’s website and in the North Shore Times. The Full Terms of Reference for the CLG is at AT-1. Nominations were encouraged from a wide range of stakeholders that meet the following criteria:-

 

·    Nominees must be current residents or landowners or business operators located within Lane Cove LGA with preference to being located within close proximity of Lane Cove Village;

·    Understand the purpose of the CLG;

·    Able to represent and communicate the broad positions, interests and issues of the community and/or other businesses;

·    Demonstrate involvement in local community groups or activities such as business, school, residents, environmental or heritage groups; and

·    Be willing to adhere to the Groups standards of behavior as outlined in the Code of Conduct and maintain an outcome focused approach.

 

Nominees were required to demonstrate in their application their interest in the project and ability to meet the above criteria. It is proposed that any appointments be for an initial period of 12 months with the Charter and membership to be reviewed every 12 months.

 

Conclusion

 

The Rosenthal Project is located in the heart of Lane Cove Village which will deliver improved facilities within the Village including a landmark public open space, natural connections to the rest of the Village and surrounds, carparking for up to 500 car spaces, 2 supermarkets and enhanced dining options

 

A project of this significance will have an impact on the existing Village during the construction phase. Establishing a Community Liaison Group will provide an opportunity to minimise the impact through a stakeholder forum that presents opportunities for discussion, feedback and information sharing. The nominations received for the CLG reflect a wide range of stakeholder interests such as Lane Cove Village business owners, property owners and community nominees. The nominations were considered by Council’s Selection Committee and the recommended appointees are included as AT-2.

 

Therefore, it will be recommended that Council endorse the Terms of Reference for the CLG and make appointments to the CLG.

 

 

 

RECOMMENDATION

 

That Council:-

 

1.   Endorse the Terms of Reference for the Rosenthal Project Community Liaison Group as detailed in AT-1;

 

2.   Make appointments to the Rosenthal Project Community Liaison Group from the nominations detailed in AT-2 to this report;

 

3.   The Terms of Reference and membership of the Rosenthal Project Community Liaison Group be reviewed every 12 months; and

 

4.   The nominees be advised of Council’s decision.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

Terms of Reference

4 Pages

 

AT‑2View

Recommended Nominees for Rosenthal Project Community Liaison Group

1 Page

 

 

 


 

Ordinary Council Meeting 19 June 2017

Establishment of a Governance Document Framework

 

 

Subject:          Establishment of a Governance Document Framework    

Record No:    SU241 - 32737/17

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

 

Council’s Policy Manual contains a listing of all policies adopted by Council and a comprehensive review is normally undertaken every four (4) years to ensure Policies are up to date and compliant with current legislation and Guidelines issued by State and Commonwealth agencies and consistent with Council’s objectives and contemporary practices.

 

In conjunction with the current review of Policies, a Governance Document Framework has been developed to provide structure, guidance and clarity to the purpose and application of Council’s various guidance documents. It will be recommended that this Framework be adopted, with reviewed Council Policies captured within the Framework to be reported to the next two (2) Ordinary Meetings for consideration and adoption, given the number and nature of Policies involved.

 

Discussion.

 

Background

 

Council’s governance system is captured in documents of different types, each performing a distinct role in informing Council, staff and in some cases, the community, of the rules under which Council delivers its functions as a regulator and service provider.

 

Guidance documents specify the roles and responsibilities of Council staff as determined by either legislation, Council policy or by management.

 

The NSW Local Government Act 1993 establishes the functions and powers of Council. Council’s authority and powers are also impacted by a range of other Government Acts, Regulations, Orders, Standards and Practice Notes. In addition professional and industry standards are taken into consideration.

 

The purpose of this report is to define the document types that form the Governance Document Framework for Lane Cove Council, so that documents that inform operations are prepared with the same elements in them and are labelled in such a way as to ensure the scope and coverage of the document is clear.

 

The Framework (AT-1), includes templates and definitions to assist in preparing the key types of guidance documents in a consistent manner. The next step will be the submission of the reviewed policy documents to Council for adoption and integration into the framework by the August 2017 meeting.

 

Document Hierarchy

 

This Framework establishes a typology of document labels and types, to assist with the preparation and communication of guidance material and to ensure the position of a document in the hierarchy is clear.

The Framework is based on a hierarchy of powers and authorisations, which inform the Council’s governance system. If two documents in the hierarchy are inconsistent, the document higher in the hierarchy takes precedence. The following diagram illustrates the core components of this hierarchy.

 

DOCUMENT HIERARCHY

 

 

 

 

Following are definitions of the key document types that are proposed for use under the Framework:

 

Legislation

 

·    Overarching legal framework under which Council operates

 

Policy and Council Decisions

 

·    A Policy is a high level formal statement of Council’s position that establishes the principles, directives, rules and actions to be applied in relation to a particular subject matter.

·    All Policies should support the Council’s Mission, Value Statements and Objectives.

·    A Policy must be adhered to and there is no discretion or deviation permitted without prior Council approval.

·    A proposal to create, amend or delete a Policy can come from Council or  Senior Management but the authority to approve, amend or delete a Policy must be by Council resolution.

 

Management Directives (MD)

 

·    A MD is a Directive issued by the General Manager that establishes the rules, actions, controls and/or best practices to be applied in relation to a particular activity, situation or subject matter.

·    A MD must be adhered to and there is no discretion or deviation permitted without prior approval from the General Manager or his/her delegate.

·    A proposal to create, amend or delete an MD can come from Senior Management  but the authority to approve, amend or delete an MD rests with the General Manager or his/her delegate.

 

Delegations

 

A delegation is a statement of the function/s delegated from the Council to the General Manager and/or from the General Manager to other positions in the organisation (as provided for in sections 377 and 378 of the Local Government Act 1993).

 

The General Manager may sub-delegate a power delegated to the General Manager by the Council to any person or body including another employee of the council. Employees other than the General Manager cannot sub-delegate or on-delegate any power delegated to them.

The Standard Instrument Delegations master list records the functions that require formal delegation from the General Manager. These delegations are drawn from various pieces of legislation, regulation or Council policy, and can be tracked to one of these references for each function as shown in the master list.

 

It is noted that S380 of the Local Government Act 1993 requires councils to review all its delegations within 12 months of each term of office.

 

Authorisations

 

Some Council functions require a documented special approval for individuals to act on Council’s behalf. An employee of Council who has been authorised to deal with or act in relation to an authority conferred under legislation carries a document which identifies the person and the legislative provisions that confer the powers under which they act. Authorisations are made and altered by Council decision or if delegated by the General Manager.

 

Procedure

 

·    A Procedure is a ‘how to’ set of instructions, rules and processes designed to coordinate the activities of a specific area of Council’s operations to achieve an outcome.

·    A Procedure must be adhered to and there is no discretion or deviation permitted without prior approval from the General Manager.

·    A proposal to create, amend or delete a Procedure can be proposed by Council staff but the authority to approve, amend or delete a Procedure rests with the General Manager.

 

Authority to Approve, Amend or Rescind Documents

 

Documents may be approved, amended or deleted in accordance with the following authorisation levels: 

 

 

Document Type

Authorisation Required

Approval

Amend

Rescind

Policy

Council

Major – Council

Minor - GM

Council

Management Directive

GM

GM

GM

Delegation & Authorisation

GM*

GM

GM

Procedure

GM

GM

GM

* Council approves the master delegation to the General Manager

 

Minor amendments to a Council Policy can be authorised by the General Manager if in his/her opinion the amendment does not:-

 

·    Change the intent of the Policy;

·    Impact upon the community;

·    Result in a conflict with an existing Policy; and

·    Have legal or financial implications.

 

Minor amendments include:-

 

·    Changes to the format of the Policy;

·    Changes to the Policy name, number, records reference or publication rights;

·    Changes to the nominated responsible officer (document owner);

·    Changes to the attachments to a Policy; and

·    Correction of errors, grammar and punctuation in the Policy, including but not limited to incorrect references to other policies or documents or legislation.

 

When a document has been consolidated into another document or is no longer required the existing document is to be rescinded.

 

Reviewing Existing Documents

 

Documents will be reviewed by Responsible Officers in accordance with the following schedule, unless otherwise stated in any statute or required by legislative change, noting that the Council and/or General Manager have the right to call for an earlier review to occur:-

 

Document Type

Review Frequency (Minimum Requirement)

Policy

A phased review of Council’s policies will be carried out in every Council term, in the fourth year of the term, and recommendations on each submitted to Council.

Management Directive

Within four (4) years from date of adoption

Delegation& Authorisation

Within four (4) years from date of adoption, not all delegations must be reviewed within 12 months of the commencement of a Council term.

Procedure

Within four (4) years from date of adoption

 

When reviewing documents, changes in legislation, government policy and Council goals will be taken into consideration, noting that some of these changes may trigger a review earlier than the scheduled review date.

 

Conclusion

 

The Governance Document Framework outlined in this report provides structure, guidance and clarity to the purpose and application of Council’s existing comprehensive suite of governance documents such as Policies, Guidelines and Procedures. It will therefore be recommended that Council endorse this Governance Document Framework. It being noted that the current review of Policies is underway and revised Policies will be presented under this Framework and revised formatting over the next two (2) Ordinary Meetings given the number of Policies involved.

 

 

RECOMMENDATION

That Council: -

 

1.   Receive and note the information; and

 

2.   Endorse the Governance Document Framework outlined in this Report.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

Governance Document Framework

18 Pages

 

 

 


 

Ordinary Council Meeting 19 June 2017

Draft Vegetation State Environmental Planning Policy 2017

 

 

Subject:          Draft Vegetation State Environmental Planning Policy 2017    

Record No:    SU2395 - 32604/17

Division:         Environmental Services Division

Author(s):      Terry Tredrea 

 

 

 

Executive Summary

 

In February 2017, the NSW Department of Planning & Environment released a Draft State Environmental Planning Policy (Vegetation) 2017 for public exhibition. The exhibition period and deadline for Councils to provide comments is to conclude on 21 June 2017.  It will be finalised and gazetted following completion of the public exhibition process.

 

Council is only marginally affected by these changes which are generally supported.  However, concern is expressed at the proposal to repeal Clauses 5.9 and 5.9AA and replace it with a permit mechanism which provides less protection and can be more readily appealed.  This could have a significant incremental and cumulative effect over time on the loss of native vegetation on privately owned land in Lane Cove.

 

It is recommended that: Council make a submission on the draft Vegetation SEPP to the Land Management and Biodiversity Conservation Reforms Office in line with issues detailed in this report.

 

Background

 

Review of Biodiversity Conservation Legislation in NSW

 

The legislative and policy framework for biodiversity conservation and native vegetation management in NSW has been under review for a number of years.

 

A suite of statutory products making up the land management and biodiversity reform package will include draft regulations, maps and codes of practice and guidance that support the Biodiversity Conservation Act 2016 and the Local Land Services Amendment Act to deliver a modern approach to land management and biodiversity conservation.

 

A 7 part review process for biodiversity conservation legislation is currently underway.  This process commenced in June 2014 when the Independent Biodiversity Legislation Review Panel was appointed to conduct a comprehensive review of biodiversity conservation legislation.  The panel released its final report in June 2014.  In March 2015 the NSW State Government committed to implement all 43 of the Independent Panel’s recommendations.

 

The draft reform package was placed on public exhibition during May-June 2016.  Parliament passed the new legislation in November 2016, which included the Biodiversity Conservation Act 2016 and the Local Land Services (Amendment) Act 2016.  These new legislative instruments will change the regulatory framework for clearing native vegetation and protecting threatened species, ecological communities and their habitats across NSW.

 

Draft regulations for the two Acts are being publicly exhibited from 10 May to 21 June 2017.  The reforms will commence on 25 August 2017. 

 

 

 

 

Current Process for Vegetation Management

 

1.   The Environmental Planning & Assessment Act 1979 (EP&A Act) is the legislative umbrella for land use planning in NSW.  To ensure that vegetation matters are properly assessed, development applications consider the matter under Part 4 of the Act and assessment of activities under Part 5 of the Act. Local planning directions, local environmental plans and development control plans can also be utilised.

 

2.   The current process for vegetation management in NSW also relies upon ‘State Environmental Policy 19 – Bushland in Urban Areas’ which includes specific aims and clauses to protect and preserve urban bushland.

 

3.   In addition, clauses 5.9 and 5.9AA of the Standard Instrument LEP regulate the clearing of vegetation by enabling Councils to make a DCP that identifies which vegetation is protected in its LGA.

 

Discussion

 

Outline of the Vegetation SEPP

 

Vegetation SEPP Objectives

 

The proposed Vegetation SEPP’s objectives are to:-

 

·         Provide a consistent approach to clearing native vegetation in urban areas and land zoned for environmental protection and/or management in NSW;

·         Protect native vegetation in these areas in order to conserve local and regional biodiversity;

·         Ensure the biodiversity offset scheme applies to all native vegetation clearing that exceeds the BOS threshold in these areas, regardless of whether development consent is required for the clearing; and

·         Help establish a more robust scheme, regulated by a DCP, under which Councils can issue permits to clear vegetation.

 

The Vegetation SEPP:-

 

·         Provides assessment and approval pathways for the clearing of native vegetation on urban land and environmental conservation/management zones for which development consent is not required under a relevant environmental planning instrument.  Lane Cove is not affected as development consent is required;

·         Introduces an amended scheme for issuing permits for the removal of trees or vegetation including the ability for permits to be issued subject to conditions; and

·         Repeals Clauses 5.9 & 5.9AA of the Standard Instrument.  These clauses require development consent or a permit from Council for the removal of trees or vegetation to which a Development Control Plan applies.  “However, the effect of Clause 5.9 and 5.9AA will be continued in the Vegetation SEPP.” This change will be discussed in detail later in the report.

 

Clearing that does not require planning approval

 

The Vegetation SEPP will provide an assessment pathway for clearing of native vegetation on urban land and land in environmental zones that does not require development consent.  The BOS threshold will be used to identify when a Biodiversity Assessment Method (BAM) assessment is required for this kind of clearing.

Approval pathways

 

The Vegetation SEPP will establish two approval pathways for clearing that does not require development consent:-

 

Pathway 1 – Clearing above the BOS threshold

·    Under the proposed Vegetation SEPP, clearing that exceeds the BOS threshold but does not require development consent will require approval by the Native Vegetation Panel under the LLSA Act.

 

Pathway 2 – Clearing below the BAM threshold

·    Clearing below the BAM threshold that does not require development consent will be regulated by local Councils under the DCP that applies to the relevant land.  

·    Councils will continue to identify in their DCPs the vegetation for which a permit is required. 

·    Existing DCPs that prescribe vegetation for the purposes of Clause 5.9 will continue to have effect until new DCPs are developed for the purpose of the Vegetation SEPP.

·    The biodiversity offset scheme does not apply to non-native trees or vegetation.

 

Requirements for permit applications

·    The Vegetation SEPP will set out the criteria for granting clearing permits, including requirements such as:-

o   the requirement for proponents to submit a permit application;

o   Council’s ability to charge fees for permit applications; and

o   a requirement for Councils to determine a permit application within 28 days.

 

Clearing exemptions under the SEPP

·    It is proposed that the Vegetation SEPP will exempt the following types of clearing or activities from any requirements to obtain approval from the Native Vegetation Panel under the LLSA Act or permit requirements arising from a Council’s DCP that may otherwise exist::-

Clearing of vegetation that poses a risk to life or property;

Clearing of vegetation within a State forest or reserve;

Plants declared to be noxious weeds;

Coastal wetlands mapped under SEPP 14; and

Littoral rainforests mapped under SEPP26.

 

Additional detail on the land management and biodiversity conservation reforms, framework and mechanisms can be found by a link at AT1 – Detailed Summary of Draft Vegetation SEPP and AT2 – Draft Biodiversity Conservation Regulation 2017.

 

Issues

 

The Biodiversity Conservation Act requires proponents to carry out an assessment of native vegetation clearing if it exceeds a Biodiversity Offset Scheme (BOS) threshold.  The proposed Vegetation SEPP will include a table of thresholds which will limit the size of areas permitted to be cleared, depending on site area of the land, refer AT-1. Of most relevance to Lane Cove, is that the smallest applicable lot size is less than 1 hectare, and a BOS threshold is only applicable where 0.25 or more hectares is to be cleared. For the clearing of vegetation less than 0.25 hectares, and removal of individual trees, the Vegetation SEPP will provide that councils continue to regulate removal by identifying vegetation for which a permit will be required in a DCP. Council’s current DCP controls essentially protects all trees, with exemptions granted based on species, location and height.

 

 

Dependant on the proposed wording in the SEPP, it is on concern if the enforcement provisions will only be backed by the ‘strength’ of a DCP, which are considered by the courts to be for guidance, as opposed to an LEP provision, which requires mandatory compliance. As the SEPP wording has not been published, it is unclear as to whether it will merely refer to a general power to regulate under a DCP control or repeat the existing wording of the LEP, viz:-

 

A person must not ringbark, cut down, top, lop, remove, injure or wilfully destroy any tree or other vegetation to which any such development control plan applies without the authority conferred by:

(a)  development consent, or

(b)  a permit granted by the Council.”

 

A DCP provision only, will provide less protection and can be more readily appealed.  This could have a significant incremental and cumulative effect over time on the loss of native vegetation particularly on privately owned land in Lane Cove.  Therefore Council’s submission should seek the SEPP to explicit as per the current LEP wording or alternatively retain Clauses 5.9 and 5.9AA of the Standard Instrument LEP.

 

The Department has raised some specific questions below in regard to the draft Vegetation SEPP.  The suggested responses are outlined below:-.

 

Question: Do you think that all clearing of native vegetation on land in urban areas in environmental zones should require development consent if it exceeds the BAM thresholds?

 

Intended response: The BC Act requires proponents to carry out a BAM assessment of native vegetation clearing if it exceeds the BOS threshold.  It is considered that native vegetation clearing should always require development consent if it exceeds this threshold because it has a significant area.

 

Question: What involvement do you think Councils should have in assessing clearing applications above the BOS threshold?

For example, they could be notified of clearing applications, asked to review or comment on applications, or the role of Native Vegetation Panel could be delegated to Councils.

 

Intended response: Councils should have a role in assessing applications above the BOS threshold.  Council currently assesses and reviews clearing applications and essentially carries out the role of the proposed Native Vegetation Panel in Lane Cove.  It is preferable that this role continue and for the role to be delegated to Council on an ongoing basis.

 

Question: What guidance do Councils require about the ways the Vegetation SEPP might change DCPs?

 

Intended response: At the point where the SEPP is gazetted, Council requests that a workshop and best practice notes from the relevant State Government Department be held with relevant Council planning officers and bush management staff. 

 

Question: Do Councils think that the Vegetation SEPP should provide mandatory exemptions for any other types of clearing?  For example, the Native Vegetation Act 2003 allowed Councils to permit clearing for routine agricultural management activities without the need for a Property Vegetation Plan, development consent or permit.  Should the Vegetation SEPP provide that all Councils should allow this type of clearing if it is below the BAM threshold?

 

Intended response:  Council supports mandatory exemptions for Coastal Wetlands mapped under SEPP 14 and Littoral rainforests mapped under SEPP 26, however it does not want to see mandatory exemptions granted for the following:-

 

·         Clearing of vegetation that poses a risk to life or property;

·         Clearing of vegetation within a State forest or reserve; and

·         Plants declared to be noxious weeds.

 

It is considered that a merit-based assessment is always preferable so that a proper evidence-based decision can be reached.

  

Conclusion

 

The review of biodiversity conservation legislation in NSW which began in 2014 has been comprehensive.  The land management and biodiversity conservation reforms will commence on 25 August 2017 when the Vegetation SEPP and a suite of regulations are gazetted. 

 

The broad thrust of the reforms is supported as it will allow a more consistent approach to regulating native vegetation in urban areas and environmental conservation and management zones throughout the state.

 

However, concern is expressed at the proposal to repeal Clauses 5.9 and 5.9AA unless the SEPP provides similar wording.  This could have a significant incremental and cumulative effect over time on the loss of native vegetation on privately owned land in Lane Cove.

 

The Department is also seeking Council’s comments on ways of implementing the Vegetation SEPP.  It is considered that native vegetation clearing in urban areas in environmental zones should always require development consent if it exceeds the BAM threshold. 

 

Councils should have a role in assessing applications above the BOS threshold.  Council should continue to assess and review clearing applications and would prefer that the role of the proposed Native Vegetation Panel be delegated to Council on an ongoing basis.

 

Council would welcome the opportunity to participate in a workshop run by the Department of Planning & Environment or the Office of Environment & Heritage at Council with Council’s planning and bushland staff to discuss how the Vegetation SEPP may change Council’s DCPs.

 

 

RECOMMENDATION

 

That Council resolve to:-

 

1.   Receive and note the report; and

 

2.   Make a submission on the draft Vegetation SEPP to the Land Management and Biodiversity Conservation Reforms Office as outlined in the report, including emphasising that:-

a.   Council supports the new Vegetation SEPP;

b.   Council opposes the proposed repeal of Clauses 5.9 and 5.9AA unless the SEPP provides similar wording;

c.   native vegetation clearing in urban areas in environmental zones should always require development consent if it exceeds the BAM threshold; and

d.   the Native Vegetation Panel should be delegated to Council on an ongoing basis.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1View

Detailed Summary of Draft Vegetation SEPP

7 Pages

 

AT‑2View

Draft Biodiversity Conservation Regulation 2017.

 

Available Electronically

 

 


 

Ordinary Council Meeting 19 June 2017

May 2017 Traffic Committee Meeting

 

 

Subject:          May 2017 Traffic Committee Meeting    

Record No:    SU1326 - 32937/17

Division:         Open Space and Urban Services Division

Author(s):      Santosh Rai 

 

 

Executive Summary

 

The Lane Cove Traffic Committee Meeting was held on Tuesday, 23 May 2017.  The Agenda is included as AT-1.  The Traffic Committee recommendations are shown in the Minutes of the Meeting, included as AT-2.

 

 

 

RECOMMENDATION

 

That Council adopt the recommendations of the Lane Cove Committee meeting held on Tuesday, 23 May 2017.

 

 

 

 

 

 

Peter Patterson

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1View

AGENDA - Traffic Committee - May 2017

73 Pages

 

AT‑2View

MINUTES - Traffic Committee - May 2017

19 Pages

 

 

  


 

Ordinary Council Meeting 19 June 2017

Lane Cove Council Elections

 

 

Subject:          Lane Cove Council Elections    

Record No:    SU5619 - 32139/17

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

 

The purpose of this report is to provide an update on arrangements for the Council Elections and Poll scheduled to be held on Saturday 9 September 2017, including details of polling places, keys dates and other voting arrangements. It is recommended the report be received and noted.

 

Discussion

 

An Election of Councillors for Lane Cove Council and a Poll will be held on Saturday 9 September 2017. The Election will be conducted by the NSW Electoral Commission, with Ms Susan Davis appointed as the Returning Officer for the Election and Poll. Ms Davis will be located in the Training Room on the 2nd Floor of the Civic Centre from Monday, 17 July 2017 with contact details to be provided when available.

 

Key dates for the Election are outlined in the following timetable:

 

31 July 2017

-     Close of Roll (6.00pm)

-     Nominations open

9 August 2017

-     Close of Nominations (12.00 noon)

-     Close of registration for candidates and groups (12 noon)

-     Registration of Electoral Material (how-to-vote) commences

28 August 2017

-     Pre-poll voting commences

1 September 20217

-     Registration of Electoral Material i.e. how-to-vote closes (5.00pm)

-     Close of registration for third party campaigners

4 September 2017

-     Postal Vote Applications close (5.00pm)

-     Declared Institution Voting commences (8.00am)

8 September 2017

-     Pre-poll voting closes (6.00pm)

-     Declared Institution Voting closes (6.00pm)

9 September 2017

-     Election Day (Polling places open 8.00am to 6.00pm)

11 September 2017

-     Return of Postal Votes close (6.00pm)

 

Voting on Election Day is available at the following locations between 8am and 6pm:

 

Central Ward

 

·    Lane Cove Public School

·    Lane Cove Civic Centre

·    Lane Cove Bowling Club

·    St Andrews Uniting Church Hall - Longueville

·    St Ignatius Junior School

·    Lane Cove West Public School

 


 

East Ward

 

·    Greenwich Community Centre

·    Greenwich Public School

·    Lane Cove Public School

·    Lane Cove Civic Centre

·    St Andrews Uniting Church Hall – Longueville

 

West Ward

 

·    Meeting House (Stokes Street)

·    Lane Cove West Public School

·    Lane Cove Civic Centre

·    Lane Cove Bowling Club

·    Mowbray Road Public School

 

Additionally the following facilities have been appointed as Declared Institutions which Polling Officials will visit between Monday 4 September and 6.00pm Friday 8 September to assist residents of the facilities who wish to vote but are unable to access Polling Places:

 

Central Ward

 

·    Kamilaroi Retirement Centre

·    Longueville Private Hospital

·    St Columba's Retirement Centre

 

East Ward

 

·    Glenwood Nursing Home

·    Greenwich Hospital, Hope Healthcare

 

West Ward

 

·    Caroline Chisholm Nursing Home

·    Lynvale Nursing Home

 

It is noted there is no absentee voting in Local Government Elections (out of area). However, there are a number of multi ward Polling places in which you can vote in any Ward. Changes from past Elections includes the Meeting House in Stokes Street replacing Chatswood South Uniting Church which has been sold. It is considered the Meeting House is a more convenient location for residents of that precinct especially for walking access. Also, St Ignatius Junior School has been added to maintain consistency across Election events i.e. State and Federal Elections.

 

Pre poll voting will be available at Lane Cove Civic Centre (Cove Room) between 8.30 – 5.00pm, Monday to Friday, from 28 August – 7 September and open until 6pm on Friday, 8 September 2017.

 

Electoral Matter and Use of Council Resources

 

The Office of Local Government has issued a Circular No 16-20 on Electoral Matter and use of Council resources prior to local government elections. The Circular advises Council officials must not use council resources, property (including intellectual property), and facilities for the purposes of assisting their election campaign or the election campaign of others unless the use is lawfully authorised and proper payment is made where appropriate as per the policy on the payment of expenses and the provision of facilities to mayors and councillors.

 

In the 40 days preceding the election, councils need to consider whether their publications could amount to an “electoral matter”.

 

“Electoral matter” for the purposes of the Local Government (General) Regulation 2005 broadly includes any matter that is intended or likely to affect voting in an election. The name, photograph and likeness of a candidate fall within the definition of “electoral matter”. Council publications that promote the achievements of the council may also potentially fall within the definition of “electoral matter”; and

 

Also, under the Model Code of Conduct, the following must not be used for the purpose of assisting anyone’s election campaign: -

·    Council resources, property or facilities (unless the resources, property or facilities are otherwise available for use or hire by the public and any publicly advertised fee is paid for use of the resources, property or facility);

·    Council letterhead, council crests and other information that could give the appearance it is official council material; and

·    Breaches of Council’s code of conduct may result in disciplinary action.

 

Caretaker Period

 

Clause 393B of the Local Government (General) Regulation 2005 limits Councils’ ability to exercise some of their functions in the four weeks preceding the date of an ordinary local government election (the caretaker period). This period will commence Friday 11 August, 2017.

 

Councils are expected to assume a “caretaker” role during election periods to ensure that major decisions are not made which would limit the actions of an incoming council. Therefore Councils, the general manager or any other delegate of the council (other than a Joint Regional Planning Panel) must not exercise the following functions during the caretaker period:

·    Entering into any contract or undertaking involving an expenditure or receipt by the council of an amount equal to or greater than $150,000 or 1% of the council’s revenue from rates in the preceding financial year (whichever is the larger);

·    Determining a “controversial development application”, except where a failure to make such a determination would give rise to a deemed refusal, or such a deemed refusal arose before the commencement of the caretaker period.

 

“Controversial development application” means a development application under the Environmental Planning and Assessment Act 1979 for which at least 25 persons have made submissions under section 79(5) of that Act by way of objection. As a result, this provision related to matters referred to IHAP.

 

·    Appointing or reappointing the council’s general manager (except for temporary appointments); and

 

In certain circumstances, these functions may be exercised with the approval of the Minister.

 

 

 

 

 

Council Poll

 

Council at its meeting of 15 May 2017 resolved to conduct a Poll in conjunction with the Election, with the Poll questions to be of the form:-

i.      Do you want Lane Cove to amalgamate with Hunters Hill and Ryde Councils? Yes/No; and

ii.     Should Lane Cove become amalgamated with Hunters Hill and Ryde Councils, would you support the de-amalgamation of Lane Cove if this choice was available to you? Yes/No.

 

Therefore, in accordance with Schedule 10 of the Local Government (General) Regulation 2005, Council gave notice to the NSW Electoral Commission of its intention to undertake a Poll in conjunction with the Ordinary Election in September 2017. The NSW Electoral Commission subsequently requested Council run the questions to be put to the electors past the Office of Local Government first. The OLG is currently reviewing the wording of the questions.

 

Additionally, the resolution requested the General Manager liaise with Ryde and Hunter’s Hill Council’s in respect of the wording of the questions to ensure consistency in the event of those Council’s undertaking a Poll. At this stage it is understood Ryde Council are not proposing a Poll. However, Hunter’s Hill Council has previously resolved to undertake a Poll with the wording of the question(s) to be formally considered at their Ordinary Council Meeting on 26 June 2017. It is understood that the following is the preferred wording:

 

·    Do you support the amalgamation of Hunters Hill Council with City of Ryde Council and Lane Cove Council as proposed by the NSW Government?

 

Council Officers will continue to liaise with Hunter’s Hill Council in regard to the final wording of the Poll questions.

                                        

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 19 June 2017

Planning for Bush Fire Protection Update 2017

 

 

Subject:          Planning for Bush Fire Protection Update 2017    

Record No:    SU5320 - 32354/17

Division:         Environmental Services Division

Author(s):      Terry Tredrea 

 

 

Executive Summary

 

Planning law in NSW requires new development on bushfire prone land to comply with the provisions of “Planning for Bush Fire Protection 2006”.

 

The Rural Fire Services is planning to update this publication via Planning for Bush Fire Protection 2017, which is a restructure of the original 2006 document for ease of use and clarity. It does not make any policy changes, rather it incorporates fact sheets issued since 2006. Key changes over this period include:-

 

·    simplified approach for grasslands;

·    simplified access requirements;

·    clarification on residential infill;

·    a section on special fire protection purpose developments (for example, home based child care) restructured and different criteria provided for specific uses;

·    improved alignment with Australian Standard 3959-2009; and

·    greater emphasis on strategic planning, which considers state, regional and local level plans.

 

As this is a document change rather than policy or procedure change, and does not require comment upon policy with regard to bushfire management, it is recommended that this report be received and noted.

 

Background

 

Public Consultation is now underway on the draft Planning For Bush Fire Protection 2017 – an update of the original PBP 2006. The NSW RFS is required to seek public comments on the draft document prior to adoption.

 

Discussion.

 

Document Structure

 

The Performance Based Controls contained within Chapter 4 of the 2006 PBP have been broken down into separate chapters. There is now a separate chapter for each development type.

 

Alignment with Standards

 

Addendum Appendix 3 from PBP 2006 has been incorporated into the main body of Draft PBP 2017. The document is now aligned with AS3959:2009.

 

Fuel Loads

 

A different set of fuel loads have been used to define setbacks required for development in New South Wales (NSW). The vegetation classification system used within Draft PBP 2017 is based on the Keith (2004) framework. Available fuel loads are based on recent information.

Strategic Planning

 

A new chapter has been added on strategic planning. The aim of this chapter is to ensure that bush fire is properly considered at the rezoning phase of development to ensure that appropriate bush fire protection measures can be implemented at the subdivision or design and build stage.

 

The chapter is a descriptive overview of the existing planning system. It describes:-

 

·    The Exempt/Complying SEPP;

·    District plans;

·    The LEP;

·    Section 117 Directives, including the need for RFS consultation;

·    DCP; and

·    Master plans, including the value of RFS consultation.

 

Grasslands

 

A new chapter has been introduced covering development in areas with grassland.

 

Special Fire Protection Purposes

 

A number of uses that are captured by the Rural Fires Act as Special Fire Protection Purpose (SFPP) development have been identified as being less vulnerable. Varied performance criteria have been developed for these specified uses such as specific tourism uses, Home-based child care, etc.

 

Fire Weather Areas

 

Fire weather areas across the State are currently under review. Local government boundaries in NSW are also under review. The fire weather area information has been removed from Draft PBP 2017 and will be published on the NSW RFS website separately.

 

Landscaping

 

Standards have been introduced within PBP for clarifying the assessing of what constitutes an Inner Protection Area and an Outer Protection Area within the asset protection zone. All other landscaping guidance has been removed from the document and will be published within a revised version of the NSW RFS document ‘Standards for Asset Protection Zones’.

 

Upgrading Existing Buildings

 

Any guidance on the upgrade of existing buildings has been removed from PBP and will be published in a separate fact sheet on the NSW RFS website.

 

Conclusion

 

Between 2006 and 2017, Rural Fire Service Fact Sheets and Development Control Practice Notes have been developed by the NSW RFS to clarify the use of Planning for Bush Fire Protection 2006. Wherever possible, these Fact Sheets have been incorporated into the Draft PBP 2017, which represents an administrative change rather than policy change. In some instances, information which is liable to change, such as fire weather areas, has been removed to become Fact Sheets. It is therefore recommended that Council note the report with regard to bushfire management.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1View

-Planning-for-Bushfire-Protection-2017

136 Pages

Available Electronically

 

 


 

Ordinary Council Meeting 19 June 2017

Community Wellbeing Survey 2017

 

 

Subject:          Community Wellbeing Survey 2017    

Record No:    SU5061 - 32928/17

Division:         Human Services Division

Author(s):      Carol Sinclair 

 

 

Executive Summary

 

In July 2014 Council agreed to develop a Community Wellbeing Survey to assist in the collection of subjective data regarding the overall ‘health’ of Lane Cove as an adjunct to Council’s more objective form of data collection through the Integrated Planning and Reporting Framework. The survey provides a way of measuring and understanding the many factors and complexities involved in determining the wellbeing of the community, helps Council to understand the current social issues and trends in Lane Cove and enables these issues and trends to be tracked over time as the survey is to be repeated every two years.

 

Discussion

 

The first Wellbeing Survey was conducted in June 2015. It consisted of 33 general questions and 10 demographic questions that covered many areas, including housing, connections with other people, neighbourliness, relationship and contribution to Council, trust, physical and emotional wellness, general outlook, housing education, training and employment opportunities, social networks and opportunities for recreational and social activities.  The same survey is to be conducted in 2017 (AT-1).

 

Embedded into the survey are 15 specifically designed questions that are used to calculate the actual wellbeing index.  The Community Wellbeing Index in 2015 was measured as 76.2 (out of 100), informed by 763 responses from 3,000 surveys randomly distributed to the homes of Lane Cove residents.  This response rate was recognised as being high and considered an excellent result.

 

The Community Wellbeing Survey Report was presented to Council in August 2015 supported by an Infographic which gave a visual presentation of the salient indicators.  The Report and Infographics are available to the community on Council’s website.

                                             

Over the past two years the survey results have been used to develop programs to help residents to feel safer in their own homes through the Seniors Safety Program and to help develop and build social connections throughout the neighbourhoods (another factor that contributes to feeling of safety) through the Meet the Neighbour Campaign and the many facets of the ‘Love Where You Live’ program.

 

The survey is due to be repeated in June/July 2017 and Council has engaged the Consultant who worked on the first survey to oversee the process and analyse the data.  The letter of introduction and survey will be distributed in the last week in June with a closing date for the return of the surveys on 7 July.

 

 

 

 

 

 

 

 

 

Conclusion

It will be interesting to see, in these times of uncertainty and population growth in high density development, if the community has a higher or lower sense of wellbeing and if so, how these will be reflected.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1View

Lane Cove Community Wellbeing Survey - 2017

10 Pages

 

 

 


 

Ordinary Council Meeting 19 June 2017

Council Snapshot

 

 

Subject:          Council Snapshot    

Record No:    SU220 - 31752/17

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

Executive Summary

 

Attached for the information of Councillors is a review of Council’s recent activities, entitled Council Snapshot.  This report provides a summary of the operations of each Division.

 

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1View

Council Snapshot - May 2017

43 Pages