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Agenda

Ordinary Council Meeting

21 November 2016

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 

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Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, 48 Longueville Rd, Lane Cove  on Monday 21 November 2016 commencing at 6:30pm. The business to be transacted at the meeting is included in this business paper.

 

Craig - GMYours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Deborah Hutchens. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 21 November 2016

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

Confidential Items

 

1.       Results of Negotiations for the Appointment of a Design and Construct Head Contractor for the Rosenthal Avenue Car Park Project

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing.

 

2.       Rosenthal Car Park Cash Flow and Long Term Financial Plan

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing.

 

3.       Update on Bid Process for the Long Term Lease of 266 Longueville Rd to Design - Construct and Operate a Seniors Living Village

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing.

 

4.       Leasing of Retail Space - Ground Floor 1-5 Little Street, Lane Cove

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing. 

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 

CONFIRMATION OF MINUTES

 

5.      ORDINARY COUNCIL MEETING - 10 OCTOBER 2016

 

Orders Of The Day

 

Officer Reports for Determination

 

6.       Presentation of Annual Financial Statements - Year Ended 30 June 2016

 

7.       Sustainability Levy - Small Grants - Round 13

 

8.       Results of Community Consultation for 296-314 Burns Bay Rd - Voluntary Planning Agreement

 

9.       Mowbray Rd West / Centennial Ave / Greenlands Rd Traffic Lights Upgrade - Land Acquisition

 

10.     1st Quarter Review of the 2016-2017 Budget

 

11.     Council's Annual Report 2015/16

 

12.     Results of Negotiations for the Appointment of a Design and Construct Head Contractor and Community Consultation on Construction Amelioration Measures for the Rosenthal Avenue Car Park Project

 

Officer Reports for Information

 

13.     St Leonards South Update

 

14.     1st Quarter Review of the 2016-17 Delivery Program and Operational Plan

 

15.     Northern Sydney Region - Community Recycling Centre Update

 

16.     Council Snapshot  

 

 

 

 

                      


 

Ordinary Council Meeting 21 November 2016

Presentation of Annual Financial Statements - Year Ended 30 June 2016

 

 

Subject:          Presentation of Annual Financial Statements - Year Ended 30 June 2016    

Record No:    SU772 - 68679/16

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

 

Following completion of the audit, Council’s Annual Financial Statements for the year ended 30 June 2016 and the Auditors Report, are presented to Council.  It will be recommended that the reports be received.

 

Discussion

 

Section 418 of the Local Government Act 1993, requires that as soon as practicable after a council receives a copy of the auditor's reports:-

 

a)   It must fix a date for the meeting at which it proposes to present its audited financial reports, together with the auditor's reports, to the public; and

b)   It must give public notice of the date so fixed. 

 

The audit of the Annual Financial Statements for the year ended 30 June 2016 has been completed by Council's Auditors – PricewaterhouseCoopers, and a copy of their Audit Report is included with the Financial Statements. 

 

Council’s Internal Audit Committee have reviewed the statements and resolved:-

 

 “That the external audit of the 2015/16 Annual Financial Statements be received and noted.”

 

Notice was given in the North Shore Times on 3 November 2016 of the intention to present the Annual Financial Statements at this meeting.  The Statements have been available for inspection at the Administration Centre since 3 November 2016.  Written submissions were invited and at the time of writing this report, no submissions had been received.  The audited financial statements, together with the auditor's reports, are now formally presented to Council. Council’s overall financial result for the year was a surplus of $2.5M.

Council's Auditor will be in attendance at the meeting to present the Auditor's Report and to answer any questions. A copy of the Annual Financial Statements for the year ended 30 June 2016 are attached as AT-1.

 

RECOMMENDATION

 

That Council receive and note the Annual Financial Reports together with the Auditors Report for the Year Ended 30 June 2016.

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

General Purpose Financial Statements for the Year Ended 30 June 2016

97 Pages

 

 


 

Ordinary Council Meeting 21 November 2016

Sustainability Levy - Small Grants - Round 13

 

 

Subject:          Sustainability Levy - Small Grants - Round 13    

Record No:    SU6330 - 69032/16

Division:         Environmental Services Division

Author(s):      David Wilson 

 

 

Executive Summary

 

Round 13 of the Sustainability Levy Small Grants Program closed on 30 September 2016.  Five (5) applications were received and four (4) projects are recommended for a mixture of full and partial funding.

 

Background

 

The purpose of the Sustainability Small Grants Program is to assist the development of a range of initiatives that are of direct and practical benefit to a sustainable Lane Cove community. Organisations and community groups may apply for a grant of up to $5,000 to implement community sustainability projects.

 

The value of the grant was increased from $2,000 to $5,000 to attract larger projects with greater potential for ongoing sustainability outcomes. This approach has been successful, as applications this Round have included projects which offer long term environmental benefits to the Lane Cove community.  Round 13 has received a positive response from the community due to more funds becoming available.  

 

Discussion

 

Following advertising of Round 13 of the Small Grants Program, five (5) complying applications were received by Council for funding:-

·      Lane Cove 12 Foot Sailing Skiff Club – Installation of a 5kW solar power system to the value of $5,000;

·      Birrahlee Preschool – Expansion and upgrade of existing garden beds to the value of $4,982;

·      Scouts NSW (Tambourine Bay Sea Scouts/Cubs) – Promotion of rain gardens to residents in the Bushland Park catchment area to the value of $900;

·      Lane Cove Sustainability Action Group – Inviting Dr Mark Browne to give a lecture in Lane Cove on the dangers of micro plastics in the natural environment to the value of $243; and

·      Lane Cove Public School and P&C Committee – Major expansion of solar power generation at Lane Cove Public School to the value of $5,000.

 

Full copies of the Grant Applications have been circulated separately to Councillors.

 

After conducting a review of the applications with the Chair of Council’s Sustainability Action Committee, it is recommended that the funding be split between four (4) projects, being the Lane Cove 12 Foot Sailing Skiff Club, Birrahlee Preschool, Scouts NSW (Tambourine Bay Sea Scouts / Cubs) and the Lane Cove Sustainability Action Group.  It is recommended these projects be granted a mixture of full and partial funding.

 

These four (4) projects were deemed to be most appropriate as sustainability outcomes are readily measured and they both provide ongoing, long term sustainability benefits. These projects were deemed to be of most benefit to the community as they enable clubs and groups to independently manage sustainability projects. Additionally, these projects address priority issues as identified in Council’s Sustainability Action Plan.

 

The projects provide ongoing environmental education of their club members/students about the use of solar power, and this has the potential to encourage individual households to install solar power at home or work.  It is a requirement as part of this funding arrangement that the Club provide information about these installations, to ensure those using the facilities are aware of the project/works.

 

It is recommended that Council does not provide funding for the Lane Cove Public School’s major solar power generation expansion as there are more appropriate funding opportunities available for schools.  Both the State Government and Federal Government provide opportunities for schools to apply for grants.  The purpose of the Small Grants Program is to enable small scale community organisations with limited access to resources. 

 

Budget

 

There is currently $9,000 available in the budget for grant funding (small grants), and as there had been no Grant Applications for Round 12.

 

Conclusion

 

The four (4) projects recommended for funding under the Sustainability Levy small Grants Program embody ongoing and long term sustainability outcomes, decrease energy consumption and have the potential to inspire and motivate residents of Lane Cove to live more environmentally sustainable lives.

 

 

RECOMMENDATION

That Council approve the funding for:-

1.   The Lane Cove 12 Foot Sailing Skiff Club to the value of $5,000;

2.   Birralee Preschool to the value of $2,500;

3.   The Lane Cove Sustainability Action Group to the value of $243; and

4.   The Scouts NSW (Tambourine Bay Sea Scouts / Cubs) to the value of $900.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 21 November 2016

Results of Community Consultation for 296-314 Burns Bay Rd - Voluntary Planning Agreement

 

 

Subject:          Results of Community Consultation for 296-314 Burns Bay Rd - Voluntary Planning Agreement    

Record No:    SU6511 - 71087/16

Division:         Corporate Services Division

Author(s):      Kirsty Beram 

 

 

Executive Summary

 

Community consultation on the proposed Draft Voluntary Planning Agreement for 296-314 Burns Bay Road, Lane Cove has been completed and the purpose of this report is to advise of the results of the community consultation and recommend that Council enter into a Voluntary Planning Agreement with Eva Lane Cove Pty Ltd.

 

Background

 

As a result of the changes in land use in the 2009 Lane Cove Local Environment Plan (LEP), the precinct in the vicinity of 314 Burns Bay Road is undergoing significant change.  Over recent years a new road servicing the area, community centre, and a park including an outdoor performance space and a community garden have been delivered by Council.   

 

At the Ordinary Council Meeting of 17 November 2014 Council considered a report regarding the proposed residential development at 304-314 Burns Bay Road. As part of the sale of the development it was identified that other public benefits including a 60 place child care centre that will service the broader community and retail space for a neighbourhood shop could be delivered. 

 

Council resolved to proceed with a selective tender process for the sale and redevelopment of the land following an Expressions of Interest process.  As part of the transaction Council would retain the 60 place child care centre and neighbourhood shop.

 

The sale of the land to Hyecorp property group, or a nominated entity under their control, was endorsed by Council in April 2016.  Council has since received a Development Application (DA172/2016) in relation to the site for the construction of a Residential Flat Building with basement parking, 60 place child care centre, neighbourhood shop, subdivision and address change to 2 Waterview Drive, Lane Cove. 

 

In connection with the Development Application and as part of the agreed transaction, Council and the developer have negotiated a draft Voluntary Planning Agreement (VPA) which will provide further security to ensure the construction of a child care centre, retail shop, dedicated car parking and landscaping works.  The Explanatory Note required by legislation to be exhibited in conjunction with the Agreement which outlines proposal is shown attached as AT-1. There are no amendments to the planning controls in relation to the Voluntary Planning Agreement.

 

Discussion

 

The VPA was placed on public exhibition for six (6) weeks from 29 September to 10 November 2016 in conjunction with the proposed Development Application for this site. The consultation strategy involved the following:-

·    Public exhibitions at the Civic Centre and Libraries;

·    An email to all registered members of the community interested in any matter Council consults on;

·    A website exhibition; and

·    An advertisement in the North Shore Times.

 

Only one (1) submission was received during the consultation period.  The submission did not address the VPA but rather expressed concern that two (2) conflicting closing dates were given for DA submissions. As Council commenced community consultation in relation to the draft VPA at the same time in which DA notification letters were issued, it appears that these two (2) separate consultation processes have been confused for being one in the same.  However, the dates were not conflicting, but rather there was one closing date for comments in relation to the DA being 28 days from the 27 September 2016 and a separate closing date for submissions in relation to the proposed draft VPA, being 10 November 2016.

 

Conclusion

 

Council received one (1) submission during the consultation period which related to the proposed Development Application for this site as opposed to the Voluntary Planning Agreement (VPA).  As no objections have been received to the VPA, it is recommended that it be endorsed by Council.

 

 

RECOMMENDATION

 

That Council enter into a Voluntary Planning Agreement for 296-314 Burns Bay Road, Lane Cove as outlined in the explanatory note and authorise the General Manager to sign the Voluntary Planning Agreement.

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1View

Explanatory Note - Draft Voluntary Planning Agreement for 296 - 314 Burns Bay Road

3 Pages

 

 

 


 

Ordinary Council Meeting 21 November 2016

Mowbray Rd West / Centennial Ave / Greenlands Rd Traffic Lights Upgrade - Land Acquisition

 

 

Subject:          Mowbray Rd West / Centennial Ave / Greenlands Rd Traffic Lights Upgrade - Land Acquisition    

Record No:    SU6130 - 69982/16

Division:         Open Space and Urban Services Division

Author(s):      Abdullah Uddin 

 

 

Executive Summary

 

This report considers property acquisitions necessary to improve the road network capacity at the intersection of Mowbray Road West/ Centennial Avenue/ Greenlands Road, Lane Cove North. These acquisitions affect parts of common property at 496 – 504 and 506 Mowbray Road West (also known as 1 Centennial Avenue) and part of the front yard of 521 Mowbray Road West and another property located on the corner of Greenland Road, being within the Willoughby LGA.

 

Preliminary discussions have been held with each property representative and whilst it is intended to attempt to reach a negotiated settlement based on valuation reports, the report recommends the compulsory acquisition process be authorised in accordance with the Land Acquisition (Just Terms) Act. The extent of each proposed property acquisition is shown in AT-1.

 

This report also recommends that Council authorise the “making of an application, or the giving of a notice, to the Governor or Minister” in respect of the compulsory acquisition under the Land Acquisition (Just Terms Compensation) Act for the affected properties.

 

Background

 

In November 2011 traffic consultant SMEC undertook a traffic study entitled “Mowbray Road Precinct Strategic Review” having regard to the traffic potential from developments arising from the 2009 LEP review.  The report concluded that localised road widening at this intersection was required to provide a dedicated right turn lane for southbound traffic (into Centennial Avenue) and two dedicated right turn lanes from Centennial Avenue (into Mowbray Road West). Other works recommended by SMEC including traffic signals at Mowbray Road West / Hatfield Street / Kullah Parade intersection which have already been implemented recently.  RMS has approved the preliminary intersection and traffic light reconfiguration dictating the extent of acquisitions necessary from properties adjacent to the intersection.

 

Land Acquisition (Just Terms Compensation) Act

 

Under the Land Acquisition (Just Terms Compensation) Act 1991 (LAJTCA), land may not be acquired by compulsory process unless the Authority (Council) has given notice to the owners of the land its intention to do so.  The Authority is also not prevented from acquiring the land by agreement after giving the proposed acquisition notice. 

 

Notice is required to be given for a minimum of 90 days after which the process (either by compulsion or by agreement) must be completed as soon as practical.  The Act provides for the payment of compensation and the relevant matters to be taken into consideration. A review of the area of acquisitions from each property has been undertaken, mimimising property impacts as well as the associated cost of land acquisition.

 

Preliminary discussions have been held with each property representative and whilst it is intended to attempt to reach a negotiated settlement based on valuation reports, as the preliminary negotiations appear to have stalled at this stage, the compulsory acquisition process needs to be formally commenced in accordance with the Land Acquisition (Just Terms) Act. The extent of each proposed property acquisition is respectively shown as “A”, “B” and “C” in AT-1.

 

Council is also required to formally authorise the “making of an application, or the giving of a notice, to the Governor or Minister” in respect of the compulsory acquisition under the LAJTCA for the affected properties.

 

Discussion

 

The recent completion of high density residential unit developments within the Mowbray Road West precinct has already resulted in a significant increase in population and traffic in the general precinct the intersection of Centennial Avenue with Mowbray Road West.

 

Consistent with the SMEC traffic study, the RMS have recently approved the upgrading plan for the signalised intersection proving two (2) right turn lanes from Centennial Avenue onto Mowbray Road West and one (1) dedicated right turn lane from Mowbray Road West onto Centennial Avenue, based on a preliminary design layout as shown in AT-2.

 

To facilitate improvements to the Centennial Ave / Mowbray Road West intersection it is proposed that Council:-

a)         Acquire under the LAJTCA that part of the common property in SP 5552, 496 – 504 Mowbray Road West, marked “A” in AT-1;

b)         Acquire under the LAJTCA that part of the common property in SP 76693 marked “B” in AT-1;

c)         Acquire under the LAJTCA that part of Lot 5 DP 14213, 521 Mowbray Road West, marked “C” in AT-1;

d)         Authorise the “making of an application, or the giving of a notice, to the Governor or Minister” in respect of the compulsory acquisition under the LAJTCA for the affected properties set out above; and

e)         Prepare a detailed design of the intersection Centennial Avenue with Mowbray Road West with a view to call tenders for the works once the land acquisitions have been acquired.

 

Lodge acquisition plans with the Land and Property Information in respect of those parts of lots being compulsory acquired.

 

Valuations

 

Chalenor Valuations have prepared valuation reports in respect of each of the properties, taking into account matters required under the Land Acquisition.

 

Funding

 

Funding for the associated works was included in this year’s works program.


 

 

RECOMMENDATION

 

That Council:-

1.     Acquire under the Land Acquisition (Just Terms Compensation) Act 1991 that part of the common property in SP 5552, 496 – 504 Mowbray Road West, marked “A” in AT-1;

2.     acquire under the Land Acquisition (Just Terms Compensation) Act 1991 that part of the common property in SP 76693 marked “B” in AT-1;

3.     Acquire under the Land Acquisition (Just Terms Compensation) Act 1991 that part of Lot 5 DP 14213, 521 Mowbray Road West, marked “C” in AT-1;

4.     Authorise the “making of an application, or the giving of a notice, to the Governor or Minister” in respect of the compulsory acquisition under the Land Acquisition (Just Terms Compensation) Act for the affected properties set out above;

5.     Prepare a detailed design of the intersection Centennial Avenue with Mowbray Road West with a view to call tenders for the works once the land acquisitions have been acquired;

6.     Lodge acquisition plans with the Land and Property Information in respect of those parts of lots being compulsory acquired; and

7.     Authorise the Mayor and General Manager to attach the seal of Council to related documents if required.

 

 

 

 

 

Peter Patterson

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1View

Land Acquisition Area

1 Page

 

 

 


 

Ordinary Council Meeting 21 November 2016

1st Quarter Review of the 2016-2017 Budget

 

 

Subject:          1st Quarter Review of the 2016-2017 Budget    

Record No:    SU757 - 69402/16

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

The First Quarter 2016 - 2017 Budget Review involves a variety of variations in both income and expenditure. It is recommended that the Budget be varied in terms of the report.

 

Background

 

Council is required to prepare a Budget Review Statement each quarter, in accordance with Clause 203 of the Local Government (General) Regulation 2005. This report is prepared in accordance with the clause for the period ending 30 September 2016. The Office of Local Government has issued a prescribed format for reviews which is included as an attachment to this report. The purpose of these reviews is to ensure that the impacts of financial variations are reflected in the forecast of Council’s global budgetary position to 30 June 2017, and the adopted Budget adjusted accordingly.

 

Discussion

The following is a summary of Council’s adopted Budget for 2016 - 2017 and the revised Budget following the adjustments included in this report:-

 

 

Original Budget

(000’s)

Adjustments

(000’s)

Revised Budget

(000’s)

Expenditure - Operating

$40,862

$188

$41,050

Income - Operating

$52,095

$206

$52,301

Surplus/ (Deficit)

$11,233

$18

$11,251

Surplus/(Deficit) before

Capital Grants/Contributions

$278

$18

$296

 

Operating Expenditure

Adjustments are recommended to the operating expense items accounts as shown in AT-1 for a total of $188,286.  The majority of these adjustments are unexpended grants from 2015-16.  In addition there have been minor amendments for software maintenance, leases, postage and other unbudgeted expenses.

Operating Income

Three (3) adjustments are recommended in this review for operating income.  Supplementary rates have been issued in 2016/17 for both residential and business and interest on investments is expected to exceed budget due to the amount of Section 94 contributions and VPA receipts in the first quarter.


 

Capital Expenditure

 

New capital expenditure includes traffic management studies for Cox’s Lane, the Pacific Highway / Oxley Street upgrade and walking trail upgrade at 150 Epping Road. Additionally, funds have been provided to finalise the Little Lane development.

 

Capital Income

 

Capital income provides funding for new projects and carry forwards funded by Section 94, VPA’s and external contributions.

 

Conclusion

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005.

It is my opinion that the quarterly Budget Review Statement for Lane Cove Council for the quarter ended 30 September 2016 indicates that Council's projected financial position will be satisfactory at year end 30 June 2017, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

 

 

RECOMMENDATION

 

That the 2016 – 2017 Budget be varied as follows:-

 

 

Original Budget

(000’s)

Adjustments

(000’s)

Revised Budget

(000’s)

Expenditure - Operating

$40,862

$188

$41,050

Income - Operating

$52,095

$206

$52,301

Surplus / (Deficit)

$11,233

$18

$11,251

Surplus /(Deficit) before

Capital Grants /Contributions

$278

$18

$296

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

Budget Review for Quarter ended 30 September 2016

7 Pages

 

 

 


Ordinary Council Meeting 21 November 2016

Council's Annual Report 2015/16

 

 

Subject:          Council's Annual Report 2015/16    

Record No:    SU245 - 70026/16

Division:         Corporate Services Division

Author(s):      Kirsty Beram 

 

 

Executive Summary

 

The Local Government Act requires all NSW Councils to prepare an Annual Report for the previous financial year by 30 November each year. Lane Cove Council’s Draft Annual Report for 2015/16 has been produced and this report recommends that Council adopt the Draft Annual Report and send a copy to the Minister for Local Government as required by the Local Government Act.

 

Discussion

 

Council’s Draft Annual Report for 2015/16 is attached electronically only as AT-1 and covers all of the matters listed in the Local Government Act to be addressed, in particular the financial information included in the Audited Financial Statements and the progress on achieving the projects and activities listed in the 2015/16 Delivery Program.

 

In order to maintain consistency amongst our Corporate Planning documents, the Draft Annual Report is organised into Council’s Six Strategic Planning Themes in the same way as the Lane Cove 2025 - Community Strategic Plan and Delivery Program and Operational Plan. This makes the Annual Report more user-friendly to the Lane Cove community as it groups information under each planning theme rather than by Council’s internal organisational structure.

 

The Draft Annual Report contains an introduction by the Mayor and General Manager which describes the highlights for 2015/16. These highlights are reproduced below for the Councillors and community’s information:-

The achievements of Council this past year have been nothing short of impressive with investment in award-winning social plans, brand new community facilities, innovative infrastructure delivery and consistent delivery of the programs and services that our community relies on.

The cumulative effect of forward-thinking planning across a range of departments has seen a record year of facility and infrastructure delivery. Over the past 12 months Council has officially opened the new Waterview Drive Community Centre and Hughes Park, two brand new assets for community groups and residents in the Burns Bay Road precinct.

The Blackman Park Master Plan continues to roll-out with a brand new hall and sporting amenities now open at the eastern end of the synthetic sportsfields as well as an improved recreational area with a one kilometre shared user pathway, practice basketball court and new cricket nets. A lighting upgrade also took place at Tantallon Oval and other sporting fields across the Council area.

Council continues to invest in innovative solutions for the provision of new Open Space to help meet the needs of a growing community. Negotiations are continuing in Lane Cove North where Council proposes to secure open space for the increased number of residents in multi unit dwellings. This year the approval was given for the Rosenthal Avenue Car Park Redevelopment. Due to commence in 2017, the development includes a new Coles, ALDI and the jewel in the crown a new community park featuring park areas, playgrounds, village green, performance space and outdoor dining options. The development will also include 500 underground car spaces to create more options for parking within the Village centre.

In December 2015 Council opened the Little Street Car Park which has increased the number of parking spaces from 86 to 200. Work has also commenced on the community facilities located within the building above. This continues Council’s ongoing commitment to improving the facilities for community organisations which over the past 12 months has resulted in new premises for 1st Lane Cove Scouts, Lane Cove Concert Band and now work has commenced on the facilities in Little Street for both Lane Cove Music and Lane Cove and North Side Community Services.

Bushland facilities continue to be improved with a new boardwalk and viewing deck built to help connect residents near Hartman Hill with a dense pocket of bushland. The bushland team also celebrated the 10th Anniversary of the Community Nursery and helped to supply new plants for the wetland and creek built in Blackman Park.

Council staff delivered a variety of events, increasing event attendance by 11% across the year and improving the average attendance for events by 30%. The inaugural Festival by the River was developed featuring 15 activities across the first two weeks of November. The Festival celebrated life along the Lane Cove and Parramatta Rivers with a series of Council-run and community events.

Council took delivery of its first key worker housing units at 150 Epping Road, Lane Cove.  The 15 units provide an affordable housing option for key workers in Lane Cove including Police, emergency services, healthcare, teaching, retailing and other core service providers in our community.

A number of significant strategic plans were developed and adopted over the past 12 months including the Sustainability Action Plan, Create Lane Cove: Cultural Plan and the award-winning Age-Friendly Strategy which sees Council as the first in NSW and only seventh in Australia to have been welcomed into the World Health Organisation (WHO) Global Network of Age-Friendly Cities and Communities.

A significant amount of planning and reporting has also gone into addressing the State Government’s proposed plans to amalgamate Lane Cove with Hunter’s Hill and Ryde councils. Staff have remained positive throughout the process and continued to deliver a high level of service and programming within the community.

Business has continued as usual and in Lane Cove our ‘usual’ once again has involved 12 months of solid delivery and impressive results across all aspects of the organisation. The community has a Council that is financially sustainable, continues to invest in new assets and facilities, as well as improvements to aging facilities, develops new programs and services, plans carefully for the future needs of its residents and leads the way with a range of innovative projects that we can all be really proud of.

I trust that the community is already enjoying the benefits of the range of projects delivered over the past 12 months and, like me, are excited at the plans which are starting to come to fruition for the benefit of everyone in Lane Cove.

 


Conclusion

 

The Draft Annual Report has been prepared to meet the requirements of the Local Government Act.  Upon adoption of the Report, a copy will be forwarded to the Minister as required by the Act and will be publicly accessible via Council’s website, http://www.lanecove.nsw.gov.au.

 

 

RECOMMENDATION

 

That:-

 

1.  Council adopt the Draft Annual Report at AT-1 for 2015/16;

 

2.  The adopted Annual Report be forwarded to the Minister for Local Government; and

 

3.  The Annual Report be published on Council’s website.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

Draft Annual Report 2015/16

159 Pages

 

 

 


 

Ordinary Council Meeting 21 November 2016

Results of Negotiations for the Appointment of a Design and Construct Head Contractor and Community Consultation on Construction Amelioration Measures for the Rosenthal Avenue Car Park Project

 

 

Subject:          Results of Negotiations for the Appointment of a Design and Construct Head Contractor and Community Consultation on Construction Amelioration Measures for the Rosenthal Avenue Car Park Project    

Record No:    SU6236 - 70840/16

Division:         General Managers Unit

Author(s):      Craig Wrightson; Geoff Douglas 

 

 

Executive Summary

 

Following Council’s decision to enter into negotiations with ADCO and Richard Crookes Constructions, a preferred Contractor has been identified, but given the need to finalise the contractual arrangements and retail anchor tenant design requirements, it is not appropriate to announce the successful bidder until the execution of contractual documents. It is recommended the report be received and noted.

 

Background

 

Council at its meeting of 10 October, 2016 resolved that Council:-

1.   Decline to accept any tender;

2.   Not call fresh tenders as the tender process has identified a suitable field of Contractors who can complete the project but require further clarification to eliminate all inconsistencies, exclusions and omissions so that both tenders can be assessed on a like-for-like basis;

3.   Authorise the General Manager to enter into negotiations with ADCO and Richard Crookes Constructions at this stage as they were the two highest ranked tenderers in terms of the selection criteria; and

4.   Receive a further report on the outcomes of the negotiations.

 

Discussion

 

Procurement Process

 

Negotiations were conducted with ADCO and Richard Crookes Constructions in line with the resolution.

 

At this stage a preferred Contractor has been identified, but given the need to finalise the contractual arrangements and retail anchor tenant design requirements, it is not appropriate to announce the successful bidder until the execution of contractual documents. Therefore a report addressing these issues is included in the Confidential Report to this Council Meeting.

 

Construction Amelioration Measures

 

Council conducted 3 workshops to identify construction amelioration measures. The workshops were facilitated by an independent facilitator, Mr David Morrissey, with attendance

as follows:-

·    Business Workshop 1, Monday 22 August 2016 - 20 attended;

·    Business Workshop 2, Wednesday 24 August 2016 – 48 attended; and

·    Community Workshop Wednesday, 31 August – 29 attended.

Participants were essentially self-selecting and were not intended to provide a statistically representative sample of either businesses or residents. However the numbers, especially of businesses, are sufficient to enable confidence that the issues raised do demonstrate both the general range of concerns and specific issues that motivated people to come and have their say.

 

A copy of the report on the workshop outcomes is included as AT-1.

 

Council subsequently engaged Place Partners, to undertake an independent broader base community survey, to test the community acceptance of the key workshop outcomes. In addition to inviting by email all local businesses to participate and Council’s community consultation data base, staff visited the plaza on four occasions between 2 November and 9 November to enlist further survey participants. In all some 752 survey were collected, which included 45 businesses. A copy of the Place Partners report on the survey is included as AT-2 . In summary, the results in no particular order were as follows:-

1.       No support for changing parking restrictions or operating a bus to transport staff and shoppers to an offsite parking location such as Blackman Park;

2.       There is support for paying a premium to fast track parking;

3.       No support for alternative temporary parking locations such as on Pottery Green;

4.       A campaign is required to change parking habits and promote alternative parking options such as the new Little Street Car Park, including better signage; and

5.       There is a need for Retail support and Development Activities to offset construction impacts.

 

The Budget for the Rosenthal Avenue Car Park Redevelopment can be expanded to accommodate implementation of items 2, 4 and 5.  Both ADCO and Richard Crookes Constructions have included options to fast track parking availability which will reduce the total period of no parking on the Rosenthal site, the details of which will be announced upon announcement of the successful contractor.

 

To facilitate ongoing dialog throughout the process it is proposed to establish a liaison group with representatives from businesses and the community. A Charter will be drafted and invitations sought for members in early 2017. There were a number of smaller scale suggestions made throughout the process, one of the group’s first roles can be to give further consideration to these, and provide feedback to Council staff for implementation as appropriate.

 

 

RECOMMENDATION

That:-

1.    The report be received and noted; and

2.    Council expand the Budget for the Rosenthal Avenue Car Park Redevelopment to provide for:-

a.    Paying a premium to fast track parking;

b.    A campaign to change parking habits and promote alternative parking options such as the new Little Street Car Park, including better signage; and

c.    Retail support and Development Activities to offset construction impacts.

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1View

Rosenthal Ave Development Consultations 2016 Report by David Morrissey

15 Pages

 

 

  


 

Ordinary Council Meeting 21 November 2016

St Leonards South Update

 

 

Subject:          St Leonards South Update    

Record No:    SU6338 - 62093/16

Division:         Environmental Services Division

Author(s):      Christopher Pelcz 

 

 

Executive Summary

 

The purpose of this report is to update Councillors about the St Leonards South Precinct including the progress of the draft Landscape Master Plan and Development Control Plan.  It is recommended the report be received and noted.

 

Discussion

 

LEP Update

 

The Draft LEP was given a Gateway Determination (AT-1), in September 2016.

 

Council must comply with all conditions specified at various stages – before, during and after public exhibition of the Draft Planning Proposal (Draft LEP).

 

Upon completion of all Gateway requirements the Draft Planning Proposal will be publicly exhibited alongside the Draft LEP. Supporting documents include:-

·    A draft Landscape Master Plan;

·    A draft Development Control Plan;

·    A draft Section 94 Developer Contributions Plan; and

·    Other explanatory materials, including the St Leonards South Master Plan.

 

Overview of Gateway Conditions

 

Stage 1

 

·     Assess the impacts of development on the local heritage items in Park Road (west):-

Council has engaged an independent heritage consultant to assess the impact of the proposal on the existing heritage houses in Park Road; and

Target timeframe – December 2016.

·     Conduct a traffic accessibility study:-

NSW Planning and Environment is conducting an overall traffic accessibility study as part of the St Leonards/Crows Nest Strategic Employment Review, also, currently being undertaken;

This will form the basis of Council’s study; and

Target timeframe – dependent on release of draft findings of study (December/January 2017).


 

·     Demonstrate that there is no inconsistency with the SEPP Affordable Rental Housing:-

The proposed scheme is consistent with the SEPP;

Feasibility testing has identified a suitable amount of key worker housing that can be included in the St Leonards South precinct while still keeping within Council’s bonus building heights and FSR's (floor space ratios) depicted for nominated sites in the proposed LEP. Ultimately it delivers less than the existing notional target of 4-10%;

This approach to key worker housing would benefit the developer by maintaining feasibility levels, while preserving the built form outcomes; and

Target timeframe – January 2017.

·     Provide a ‘plain English’ explanation of the intent of Council’s proposed clauses:-

The general intention is to provide community benefits for development bonuses;

The provisions will identify community benefits such as open space, east-west links, child care and community centres and key worker housing. This will be linked with height and density bonuses; and

Target timeframe – December 2016.

·     Amend the mapping:-

To an ‘incentive-style’ map;

Make the Special Provisions Area Map a non-LEP map; and

Target timeframe – December 2016.

·     Include a clause relating to ‘designated State public infrastructure contributions’:-

Designated State Public Infrastructure” will be identified by the strategic planning review for the St Leonards and Crows Nest Station Precinct. Council will be required to collect any levy imposed; and

Target timeframe – dependent on release of draft findings of study (anticipated early 2017).

 

Once these issues have been addressed, the amended Planning Proposal (draft LEP) must be submitted back to NSW Planning and Environment for review and comments, prior to the commencement of exhibition.

 

Stage 2

 

Public consultation must be for a minimum of 28 days, (Council’s normal 6 week minimum is proposed) with the public and Government agencies.  The draft Development Control Plan will be exhibited with the proposal to clarify the built form outcomes.

 

Subject to the outcomes of the St Leonards and Crows Nest Strategic Employment review, currently being undertaken by NSW Planning and Environment, the Planning Proposal may need to be amended to be consistent with the final determination by the Minister.

 

Draft Landscape Master Plan

 

The Landscape Master Plan will form a section within the precinct-specific DCP for St Leonards South. It will provide the basis for much of the Contributions (Section 94 etc) Plan. Given its importance, legal and technical advice has been sought on mechanisms to enforce the provisions of any draft Landscape Master Plan.

 

This document will provide the detail for a framework that has already been endorsed in the St Leonards South Master Plan and translated into the draft LEP, with key elements including:-

·    Location and design of the open space features;

·    Building envelopes, including height, floor space ratio, building footprints and setbacks from streets and adjacent buildings; and

·    Solar access modelling.

 

The Draft Landscape Master Plan seeks to consider and respond to topography by providing a variety of landscaping types and leisure areas, landscaping surrounding the apartment buildings, including the green spines between them, and the important role of promoting opportunities for the future community to meet and interact.

 

The Draft Landscape Master Plan will guide the outdoor setting for individuals and group leisure, active and passive recreation and social meeting places for the new community.

 

The Draft Landscape Master Plan will cover:-

·    Public domain, parks (new large park and up to half a dozen pocket parks), streetscape, East-West pedestrian/cycle links and the open space surrounds for the community/ child care facilities; and

·    Private domain: shared communal open space surrounding the apartments (“green spines”), private courtyards and balconies.

 

Landscape architect consultants (Oculus) have been engaged and are working with Council staff and urban design consultants to ensure the Landscape Master Plan integrates with the adopted design principles which will be completed by December 2016.

 

Draft Development Control Plan

 

In order to comply with the principles developed during the master planning process and the recent Gateway Determination, development controls for this precinct are to be specifically tailored towards possible sites.

 

Urban design consultancy (Annand Associates Urban Design) has been appointed to prepare the draft Development Control Plan.

 

Both the draft Landscape Master Plan and draft DCP are being developed simultaneously, through an iterative process. This is to provide a consistent approach between the built form and surrounding landscape and deliver a high level of livability compatibility for both existing and incoming residents. The Draft DCP will be completed by December 2016.

 

Other Issues to Be Addressed

 

Topography has been a key constraint facing this precinct throughout the master planning process.

 

Due to the south-facing slope of the precinct, solar access will be more limited than a north facing precinct. Allowances are permitted under the NSW SEPP 65 Apartment Design Guide.

 

The challenging topography will make achieving compliant disabled access through the proposed East-West links within the precinct difficult. While some mid-block connections may be able to provide public disabled access via a lift and/or ramps, the sites to the south (along River Road) are very steep and may not be able to provide disabled access.

 

Information Sessions

 

Community Information sessions were held on Wednesday 2 November and Monday 7 November from 6:30pm till 8pm at Council Chambers. The purpose of these sessions was to provide an update of the Draft Planning Proposal and Gateway Determination to the owners and residents in the St Leonards South area. A copy of the presentation is provided in AT-2.

 

Conclusion

 

Council has retained external consultants, Annand Associates Urban Design and Oculus for both the draft Development Control Plan and the draft Landscape Master Plan for the St Leonards South area. Both these, and other, documents will inter-relate to support the draft LEP and achieve the amenity and livability envisaged by Council’s St Leonards South Master Plan. Based on the work completed and the matters still to be addressed, the exhibition of the Planning proposal is scheduled for the first Quarter of 2017.

 

 

RECOMMENDATION

 

That the report be received, noted and endorsed.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1View

Gateway Determination - 2 September 2016

6 Pages

 

AT‑2View

SLS Presentation to Information Session

21 Pages

 

 

 


Ordinary Council Meeting 21 November 2016

1st Quarter Review of the 2016-17 Delivery Program and Operational Plan

 

 

Subject:          1st Quarter Review of the 2016-17 Delivery Program and Operational Plan    

Record No:    SU238 - 67547/16

Division:         Corporate Services Division

Author(s):      Kirsty Beram 

 

 

Executive Summary

This report outlines the 1st Quarter progress towards achieving the projects listed in the adopted 2016-2017 Delivery Program and Operational Plan.  It is recommended that the report be received and noted.

Discussion

Council’s adopted 2016-2017 Delivery Program and Operational Plan details the projects proposed to be undertaken during the financial year in order to meet the goals and objectives of Lane Cove 2025 - Community Strategic Plan. Council reports quarterly on the progress towards completing the projects and achieving the targets for the adopted performance measurements. The 1st Quarter Review of the 2016-2017 Delivery Program and Operational Plan is shown attached as AT-1

 

The projects in the Quarterly Review are listed by the responsible Council Division and where the project has a completion date the ‘Action Status’ column graphically demonstrates the progress towards completion. The Review also includes a comment on the status of each project.

 

The Quarterly Review also provides a report on progress towards achieving the targets set for performance measurement for each Division of Council. A cumulative figure for performance measurement is shown so that performance can be tracked each quarter towards achieving the required target.

The highlights of the projects either commenced or completed for the 1st quarter include:-

·    End of Term Report and video highlighting Council’s major achievements throughout the term presented to Council (July);

·    BPAY view introduced for rate payments (July );

·    Launch of Cameraygal Festival (August);

·    Exhibition of the ‘People Make Places Lane Cove’ project held with over 350 participants invited to celebrate the display of their match box projects (August);

·    Lane Cove Literary Award competition conducted (August);

·    Cheque presentation for Financial Assistance Grants program held with $444,530 allocated to 22 community groups (August);

·    Coffee Carnevale held with a record crowd of over 2,000 people attending (September);

·    Commenced assessment of short listed Design and Construction Tenders for Rosenthal Redevelopment Project (September);

·    Commenced upgrade works at Greenwich Baths for 100th year anniversary (July);

·    Community consultation commenced for:-

75-79 Lithgow Street / 84-90 Christie Street St Leonards proposal which includes Draft Planning Proposal, Voluntary Planning Agreement and Development Control Plan (September); and

296-314 Burns Bay Rd – Proposed Voluntary Planning Agreement (September).

 

 

RECOMMENDATION

 

That the 1st Quarter Review of the 2016-2017 Delivery Program and Operational Plan be received and noted.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1View

1st Quarter Review of 2016 - 2017 Operational Plan

53 Pages

 

 

 


 

Ordinary Council Meeting 21 November 2016

Northern Sydney Region - Community Recycling Centre Update

 

 

Subject:          Northern Sydney Region - Community Recycling Centre Update    

Record No:    SU5809 - 69626/16

Division:         Environmental Services Division

Author(s):      David Wilson 

 

 

Executive Summary

 

This report provides an update on the establishment of a Community Recycling Centre for Northern Sydney at Artarmon. The Community Recycling Centre (CRC) will provide a facility where local residents can drop off problem wastes such as paints, gas bottles, oil, batteries, fluorescent tubes and globes, e-waste, fire extinguishers and smoke detectors. The majority of these materials will then be recycled rather than sent to landfill.

 

The Northern Sydney Regional Organisation of Councils (NSROC) is project managing the establishment of the facility, utilising grant funding from the NSW Environment Protection Authority. Once established, the facility will be operated by North Sydney Council on behalf of five (5) participating councils (Hunter’s Hill, Lane Cove, North Sydney, Ryde and Willoughby).

 

After NSROC received the grant in early 2015 a number of possible sites were investigated before selecting a factory unit at 8 Waltham Street Artarmon. The development application was approved in April 2016 and the Construction Certificate was issued in October 2016. Building works will now be arranged prior to seeking an Occupation Certificate which will allow the CRC to open. It is anticipated that the CRC could be operational before Christmas, although the formal opening is currently anticipated to be in February 2017.

 

The CRC is expected to be the busiest in NSW once it is operational based on feedback from the NSW EPA.  Although anyone can bring household quantities of problem wastes to all Community Recycling Centres, most centres are operated by individual councils and are predominantly aimed at their own ratepayers.  Joint operation of the CRC by five councils demonstrates how effectively councils can work together for their mutual benefit in providing a valuable service that will be greatly appreciated by their communities and also achieve council and Government objectives of reducing waste to landfill.

 

Background

 

Establishing regional CRC’s is one of the endorsed projects in the Northern Sydney Regional Waste Strategy. These facilities provide an opportunity for residents to drop off household quantities of problem wastes which can cause environmental damage if not disposed of correctly.

 

The waste includes paints, gas bottles, oil, batteries, fluorescent tubes and globes, e-waste, fire extinguishers and smoke detectors. Grant funding for the establishment of these centre’s was available through the NSW Environmental Trust under the NSW EPA’s Waste Less Recycle More Initiative with the government intending to establish 80 centre's across NSW. However, of the seven councils in the region, only Hornsby Shire Council had council land available to establish such a centre.

 

With the support of the councils of Hunter’s Hill, Lane Cove, North Sydney, Ryde and Willoughby, NSROC was asked to investigate the feasibility of leasing or purchasing a site that would be convenient for residents of the region and to seek grant funding to establish a facility. 

 

In 2015 both NSROC and Hornsby Shire Council were successful in obtaining grants for two centres’, one in Artarmon and one at Thornleigh. Under the grant conditions CRC’s must not charge residents to dispose of the nominated wastes and must offer the service to anyone bringing domestic quantities of these wastes, not just local residents. In addition to the establishment costs the EPA also covers the costs of collecting and recycling wastes dropped off at the centres. Funding is also provided separately by the EPA for signage, for education and publicity promoting the use of these centres.

 

CRC’s are defined as waste facilities under Local Environmental Plans and are only permitted in certain zonings within the region. Artarmon was a suitable location because the development is permitted under the zoning and it is within a five kilometer radius of most residents of the five partner council LGAs. A number of the wastes accepted are defined as hazardous and this also has planning and operational implications.

 

Discussion

 

During 2015 a number of possible sites were investigated and negotiations were commenced at different times with the owners of four sites. The challenge for NSROC was that it could not guarantee obtaining development approval in a short time frame and site owners were reluctant to forego rent on properties while approvals were sought. 

 

However, councils are seen as good tenants with the risk of unpaid rent or damage to the property being extremely low. In two (2) cases NSROC signed agreements with the owners and commenced preparation of documentation for the development application, but one site was withdrawn by the owner and the other proved to be unsuitable for structural reasons.

 

Eventually a site was identified at 8 Waltham Street Artarmon, and development consent obtained from Willoughby City Council. However, it subsequently transpired that the building had fire safety defects which need to be addressed before occupation could be permitted.

 

This delayed the preparation of the application for a Construction Certificate, but this has now been issued and arrangements will be made with the owner for works to be undertaken. The safety defects also delayed the signing of the lease, but in order to avoid losing the site and further delaying the project, an agreement was reached to commence rental payments from 1 August 2016 and to exclude the upper floor office, that was subject of a fire safety non conformance.

 

Access to the upper floor will be physically prevented to ensure it is not used until appropriate fire safety measures have been implemented. The owner has agreed to a reduced rent to reflect the reduction in usable area.

 

It is anticipated that building works can be completed during November and that the site will be ready to occupy before Christmas once an Occupation Certificate has been obtained.

 

Governance

 

The governance arrangements between the five councils contributing to the operation of the CRC are captured in a Deed of Agreement. The councils contribute towards the running costs in proportion to the number of households in each LGA based on the latest published version of the EPA’s Local Government Annual Waste and Resource Recovery survey. North Sydney Council has agreed to operate the facility on behalf of the partners and invoice the councils.

 

The Deed also creates a Committee of Management with a representative from each council and NSROC. Voting is also based on the proportional number of households in each LGA. If amalgamations proceed as anticipated, the Deed may need to be altered to reflect the additional households from the Mosman LGA.

 

The CRC will be open from Friday to Tuesday each week because it is expected that most residents will drop off wastes on the weekends. Two (2) staff will be employed to run the centre with other council staff providing relief coverage for holidays and sick leave.

 

NSROC has signed a three (3) year lease on behalf of the partner councils with an option for a second three year term and the lease costs will be met by the five (5) councils. The EPA establishment grant has funded the cost of obtaining approvals, building alterations and equipment such as a forklift and the flammable goods store. Most wastes will be recycled by a contractor at the EPA’s cost, but the councils will be responsible for arranging the collection and recycling of motor oil, car batteries and e-waste. For each of these wastes, collection and processing should be cost neutral.

 

It is important that the CRC does not store too much waste on site at any one time because it would otherwise need to be a licensed facility under the Protection of the Environment Operations Act 1997. The requirements of the NSW Work Health and Safety Regulation 2011 also apply in terms of the storage and handling of hazardous goods. Staff will need to keep a record of the amount of different types of waste on site and arrange regular collections to ensure that the site stays below the critical thresholds. The EPA has created an online database to monitor the amount of materials on site in real time.

 

It is anticipated that the CRC will be open for use before the end of 2016 and it is planned to invite the Minister to formally open the CRC in February 2017. It is then intended to progressively advertise the centre so that all local residents know where it is and what wastes can be dropped off.

 

Financial Implications

 

The grant of $150,000 received by NSROC is expected to cover the cost of establishing the CRC including the purchase of equipment. Most of the works to be undertaken on site will be to rectify fire safety defects and will be at the owner’s cost. Some additional negotiations may be required with the owner because their outlay is likely to be of the order of $60,000.

 

North Sydney Council has prepared a draft budget for the operation of the CRC. The major expenses are staff and rental costs. The table below shows the comparative costs for each council for both a full year’s operation and for the rest of 2016/17.

 

Percentage Amount at Commencement of Deed - Full Year Allocation

Participating NSROC Member Council

2012-13 Number of Households

Percentage Amount

Annual Cost Allocation

Hunter's Hill

5,012

4.2%

$24,162.93

Lane Cove

12,832

10.7%

$61,863.28

North Sydney

33,099

27.7%

$159,570.82

Ryde

40,315

33.8%

$194,359.27

Willoughby

28,183

23.6%

$135,870.70

Total

119,441

100.0%

$575,827.00

 


 

 

Percentage Amount at Commencement of Deed - November to June 2017

Participating NSROC Member Council

2012-13 Number of Households

Percentage Amount

Annual Cost Allocation

Hunter's Hill

5,012

4.2%

$18,836.16

Lane Cove

12,832

10.7%

$48,225.38

North Sydney

33,099

27.7%

$124,393.08

Ryde

40,315

33.8%

$151,512.34

Willoughby

28,183

23.6%

$105,917.70

Total

119,441

100.0%

$448,884.67

 

Although the EPA’s establishment grant cannot be used for the operation of the Community Recycling Centre, councils can use grants from the EPA from the Better Waste and Recycling Fund to cover costs. Remaining costs could be funded from the Domestic Waste Service Charge because this service is provided for free to residential customers. It can be seen from the table above that the cost of operating the Community Recycling Centre is approximately $4.80 per property per year.

 

Conclusion

 

On behalf of five (5) partner councils, NSROC is finalising the establishment of a Community Recycling Centre at 8 Waltham Street Artarmon. The Construction Certificate was issued on 19 October 2016 and building works will now commence provided the owner accepts the quotations which have been sought for the works for which they are responsible. An Occupation Certificate will then be sought for use of the property as a Community Recycling Centre, so that the facility can be opened to the public.

 

It is anticipated that the Community Recycling Centre will be formally opened in February 2017.

 

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


 

Ordinary Council Meeting 21 November 2016

Council Snapshot

 

 

Subject:          Council Snapshot    

Record No:    SU220 - 70507/16

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

Executive Summary

 

Attached for the information of Councillors is a review of Council’s recent activities, entitled Council Snapshot.  This report provides a summary of the operations of each Division.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1View

Council Snapshot - October 2016

55 Pages