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Minutes

Ordinary Council Meeting

21 September 2015, 7:00pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.


Ordinary Council 21 September 2015

Minutes

 

PRESENT: Councillor D. Brooks-Horn (Chair), Councillor S. Bennison, Councillor S. Cheong, Councillor M. Gold, Councillor D. Hutchens, Councillor D. Karpin and Councillor P. Palmer.

 

ALSO PRESENT: General Manager, Executive Manager – Corporate Services, Executive Manager – Environmental Services, Acting Executive Manager – Open Space & Urban Services, Executive Manager – Human Services, Director – Major Projects, Manager – Strategic Planning, Strategic Planner and Manager – Governance.

 

DECLARATIONS OF INTEREST:

Councillor Bennison declared a non pecuniary interest that is not significant in relation to item 7 ‘Reform of Private Certifiers’.  As this item does not aim to benefit an individual but rather to highlight general concerns regarding private certifiers, he advised he would debate and vote on the item.  He also highlighted an error in regards to the background to the Notice of Motion on this item and clarified that he was approached by an ‘employee of a client’ not an ‘employee and a client’

Councillor Brooks-Horn declared a non pecuniary interest that is not significant in relation to item 9 ‘Feasibility Analysis of Proposed Redevelopment of Rosenthal Car Park Site’ as he is a Director of the Lane Cove Club located across the street from the proposed site.  As the development would be generally of community benefit and not specifically beneficial to the Club he advised he would debate and vote on the item. 

 

APOLOGIES  

Apologies were received on behalf of Councillors Brent and Strassberg.

150

RESOLVED on the motion of Councillors Palmer and Gold that the apologies be accepted and a leave of absence be granted.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

OPENING OF MEETING WITH PRAYER

The meeting was opened with a prayer by Craig Porter of St Giles Anglican Church, Longueville.

 

ACKNOWLEDGEMENT OF COUNTRY

The Mayor gave an acknowledgement of Country.

 

WEBCASTING OF COUNCIL MEETING

The Mayor advised those present that the Meeting was being webcast.

 

Procedural Motion

151

RESOLVED on the motion of Councillors Brooks-Horn and Hutchens that the Confidential items be deferred to the end of the meeting and considered as the final items.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 


 

SUSPENSION OF STANDING ORDERS

152

RESOLVED on the motion of Councillors Bennison and Gold that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three (3) minutes.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

PUBLIC FORUM

 

Rick Peterson representing Jemalong Property requesting Council defer the decision on the Planning Proposal for Nicholson / Christie Streets, St Leonards.

 

Richard Pearson representing Statewide Planning requesting Council defer the decision on the Planning Proposal for 1 Sirius Road, Lane Cove West.

 

Doug Stuart of Longueville on behalf of RASAD supporting the recommendation for the refusal of the Planning Proposals for 1 Sirius Road, Lane Cove and Nicholson / Christie Streets, St Leonards and requesting Council defer the decision on the proposed redevelopment of Rosenthal Car Park site to allow the information contained within the Council Report and supporting documents to be more widely distributed to the community for consultation.

 

RESUMPTION OF STANDING ORDERS

153

RESOLVED on the motion of Councillors Bennison and Gold that Standing Orders be resumed.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 17 AUGUST 2015

154

RESOLVED on the motion of Councillors Gold and Palmer that the minutes of the Ordinary Council meeting held on the 17 August 2015 be received.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

155

RESOLVED on the motion of Councillors Gold and Bennison that the minutes of the Ordinary Council meeting held on the 17 August 2015 be confirmed.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 


Mayoral Minutes

 

Save our Councils Coalition

156

RESOLVED on the motion of Councillors Brooks-Horn and Cheong that:-

1.    Council endorses the Save Our Councils Coalition campaign to:-

a. Keep our local councils local;

b. Ensure that the NSW State Government keeps its promise of “No forced amalgamations” and

c. Ensure that where a merger is proposed, a valid referendum be held of all electors in each affected local government area; and

2.    In light of recent media reports, Council actively pursues a community expression of concern about the threat of forced amalgamations.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

Capacity of Sydney Buses

157

RESOLVED on the motion of Councillors Brooks-Horn and Gold that Council write to the NSW Minister for Transport and Infrastructure, the Hon. Andrew James Constance MP to request that:-

1.   An audit of the capacity of current bus services upon reaching Lane Cove be undertaken; and

2.   The provision of additional services / routes, larger buses that can provide increased capacity and any other options that can result in the delivery of adequate public transportation services to the residents of Lane Cove be investigated.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

Orders Of The Day

 

Suspension of Standing Orders

158

RESOLVED on the motion of Councillors Bennison and Hutchens that Standing Orders be suspended to allow Councillors nominating for Local Government NSW Board to speak in relation to their nomination.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

Councillor Palmer outlined her nomination.

Councillor Bennison outlined his nomination.


 

Resumption of Standing Orders

159

RESOLVED on the motion of Councillors Bennison and Cheong that Standing Orders be resumed.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

THANK YOU TO FORMER PRIME MINISTER and TREASURER

160

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Council write to and thank former Prime Minister, the Hon. Tony Abbott MP and former Treasurer, the Hon. Joe Hockey MP for their contribution to the local community.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

Matter Arising

CORRESPONDENCE TO FEDERAL MINISTERS

161

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Council review all correspondence sent to Federal Ministers over the past 12 months and that correspondence be redirected to newly appointed Ministers where required.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

Notices of Motion

 

Joint Regional Authority Steering Committee

162

RESOLVED on the motion of Councillors Palmer and Gold that:-

1.   A JRA Steering Committee be established;

2.   The General Manager develop a terms of reference in consultation with Ryde and Hunters Hill Councils and bring back to Council for final approval that should include but not be limited to:-

a) Promotion and development of the JRA model;

b) Recommendations from IPART and/or the Minister for Local Government;

c) Recommendations from Upper House Inquiry; and

d) Other matters that the General Manager deems necessary;

3.   Council invite up to three (3) Councillor representatives and the General Manager from Ryde and Hunters Hill Councils to be on the steering committee pursuant to the MOU;

4.   Councillors Hutchens, Brooks-Horn and Bennison and the General Manager be Lane Cove Council’s representative on the Steering Committee;

5.   The General Manager request the services of Professor Percy Allan to be a member of the Steering Committee and the General Manager be given delegated authority to determine his remuneration;

6.   The General Manager be given delegated authority to engage other professionals as and when required;

7.   The General Manager include in the monthly report any meetings of the Committee, decisions made and any costs for the period;

8.   Until such time that a decision is made by the State government as to the acceptance of the our JRA, that the activities of the Steering Committee be limited to the planning phase; and

9.   Prior to any actions or implementation of the JRA a report come to Council for approval.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

Reform of Private Certifiers

163

RESOLVED on the motion of Councillors Bennison and Hutchens that the General Manager request a meeting with the Minister for Planning to seek:-

1.    Changes to the method of selection of Private Certifiers, whereby respective councils have a pool of Certifiers that residents can utilise, with councils retaining overarching control of the process;

2.    Greater regulatory authority for councils to intervene and issue instructions to certifiers and issue penalties for non compliance; and

3.    Changes to the legislation to protect against ‘Phoenix’ operators and ensure that former clients of the ‘Phoenix’ operator are able to obtain all the required certifications.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

LG NSW 2015 Finance Summit

164

RESOLVED on the motion of Councillors Bennison and Cheong that the report be received and noted.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

Officer Reports for Determination

 

Feasibility Analysis of Proposed Redevelopment of Rosenthal Carpark Site

165

RESOLVED on the motion of Councillors Cheong and Bennison that Council:-

1.   Enter into conditional Agreements for Lease with the preferred retailers as identified in the confidential attachments, with the General Manager to be delegated authority to negotiate and finalise the final form of the AFL’s;

2.   Proceed with further actions to progress the delivery of the project as outlined in the report;

3.   Submit a Capital Expenditure Review to the Office of Local Government incorporating the  confidential Business Plan for the Project;

4.   Make application to the Department of Primary Industries – Lands for the closure of part of Rosenthal Avenue road reserve as outlined in the report and illustrated in AT-1;

5.   Adopt the Risk Management Plan for the Project as at AT-2;

6.   Adopt the Probity Plan for the Project at AT-3 of the Report;

7.   Receive a further report for the construction of a ”Bypass” option for the village, which would involve reconfiguration of the eastern end of Finlayson Street to Cox’s Lane and Cox’s Lane itself, with better connectivity to Epping Road;

8.   Proceed to lodge a Stage 1 Development Application for the project;

9.   Receive a monthly progress report on the delivery of the project and individual reports on significant issues as required; and

10. Continue to consult the Rosenthal Car Park Working Party during the delivery phase prior to any major decisions being made.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

Planning Proposal 1 Sirius Rd  - Deferred Report

166

RESOLVED on the motion of Councillors Bennison and Cheong that the matter be deferred to the Ordinary Council Meeting of 19 October 2015 to allow the applicant time to provide an amended proposal and / or further information in relation to the proposal.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Bennison, Brooks-Horn, and Cheong (Total 6).

Against the Motion was Councillor Palmer (Total 1).

 

Planning Proposal - Nicholson / Christie Streets, St Leonards - Deferred Report

167

RESOLVED on the motion of Councillors Bennison and Cheong that:-

1.    Council not support Planning Proposal 23 to rezone 46-50 Nicholson St/ 59-67 Christie St, St Leonards from B3 Commercial Core to B4 Mixed Use for the following reasons:-

(i)   The planning proposal does not form part of Council’s mixed use targeted economic stimulus program endorsed by the State Government;

(ii)  It is inconsistent with the Department’s objectives in the Metropolitan Strategy for employment growth in the St Leonards Strategic Centre;

(iii) The built form would constitute an overdevelopment of the site, be out of scale with surrounding and proposed developments, including recent planning proposals providing significant public benefits; extend shadowing to beyond River Road and provide only half of the parking spaces required under the DCP and SEPP 65; and

(iv) The site received FSR and height uplifts in the 2010 LEP from FSR 2:1 to 4.5:1 and from the current 2-4 storeys up to 25 metres i.e. around double the current scale. It is noted that the site was purchased since the introduction of those controls. The application proposes to provide only 5,288m2 commercial floor space (FSR 2.3:1) rather than the 10,250m2 of capacity under the current controls, but without substantive public benefits in return for this under-supply of commercial floor space;  and

2.    The applicant be advised of Council’s decision.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

Proposed Review of Ward Boundaries

168

RESOLVED on the motion of Councillors Bennison and Gold that:-

1.   The information be noted;

2.   Council place on public exhibition the options for new Ward Boundaries proposed in the report in accordance with the consultation strategy outlined in the report; and

3.   Following the consultation period, the outcomes be reported back to Council for determination of new Ward Boundaries.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

Procedures for Election of Mayor and Deputy Mayor and Councillor Representation on Council Committees for 2015-16

169

RESOLVED on the motion of Councillors Brooks-Horn and Bennison that:-

1.    Council conduct the Election for Mayor and Deputy Mayor for the next 12 months by open voting;

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

ELECTION OF MAYOR FOR 2015/16

Council’s General Manager in the capacity of Returning Officer, advised that two (2) nominations were received for the position of Mayor for the ensuing twelve (12) months term being Councillors Hutchens and Palmer .

Council’s General Manager asked those in favour of Councillor Hutchens to raise their hand. Those in favour were Councillors Gold, Bennison, Cheong, Hutchens, Brooks-Horn and Karpin (Total 6). 

Council’s General Manager asked those in favour of Councillor Palmer to raise their hand. Those in favour was Councillor Palmer (Total 1). 

Council’s General Manager then declared Councillor Hutchens elected as Mayor for the next twelve (12) months.

 

ELECTION OF DEPUTY MAYOR FOR 2015/16

Council’s General Manager advised that two (2) nominations were received for the position of Deputy Mayor for the ensuing twelve (12) months term being Councillors Gold and Strassberg.

Council’s General Manager asked those in favour of Councillor Gold to raise their hand. Those in favour were Councillors Gold, Bennison, Cheong, Hutchens, Brooks-Horn and Karpin (Total 6). 

Council’s General Manager asked those in favour of Councillor Strassberg to raise their hand. Those in favour was Councillor Palmer (Total 1). 

Council’s General Manager then declared Councillor Gold elected as Deputy Mayor for the next twelve (12) months.

 

 

 

170

ADJOURNMENT

 

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that the meeting be adjourned for 10 minutes.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

Resumption

 

The meeting resumed.

 

 

171

RESOLVED on the motion of Councillors Hutchens and Bennison that:-

2.    Councillor representation on Advisory and External Committees for 2015-16 be as follows, with it being noted that the Mayor is an ex-officio on all Council Advisory Committees:-

 

Committee

Representation

Anzac Working Party

Councillors Brooks-Horn and Hutchens

Aboriginal Advisory Committee

Councillors Bennison and Karpin with Councillor Gold as an alternate

Age Friendly Advisory Committee

Councillors Cheong, Hutchens and Karpin with Councillor Palmer as an alternate

Bushland Management Advisory Committee

Councillor Strassberg

Cameraygal Festival Committee

Councillors Bennison, Cheong and Palmer with Councillor Strassberg as an alternate

Carisbrook Advisory Committee

Councillor Hutchens

Centrehouse Management Committee

Councillors Brent and Gold

Council Selection Committee

All Councillors

Internal Audit Committee

Councillor Bennison with Councillor Palmer as an alternate

Joint Regional Planning Panel (JRPP)

Councillor Bennison with Councillor Gold as an alternate and Mr Eugene Sarich

Kindy Cove Management Advisory Committee

Councillor Brent with Councillor Gold as an observer

Lane Cove Access Committee

Councillors Karpin and Palmer

Lane Cove and North Side Community Services Board of Directors

Councillors Brooks-Horn and Hutchens

Lane Cove Bicycle Advisory Committee

Councillor Gold

Lane Cove Cultural Advisory Committee

Councillors Brent and Cheong

Lane Cove Historical Society

Councillor Palmer

Lane Cove Occasional Child Care Centre

Councillor Brent

Lane Cove Public Art Advisory Committee

Councillors Bennison, Brent, Hutchens and Cheong

Lane Cove Recreation Precinct Liaison Advisory Committee

Councillors Brooks-Horn, Cheong, Karpin and Palmer

 

 

Committee

Representation

Lane Cove Retirement Units Association Ltd Board

Councillors Hutchens and Karpin

Marjorie Propsting Memorial Library Consultative Forum

Councillors Karpin and Palmer

Metro Pool / UIP Boards

Councillor Bennison

Northern Sydney Regional Organisation of Councils - (NSROC)

Councillors Hutchens and Bennison with Councillors Brooks-Horn, Cheong and Gold as alternates.

NSW Metropolitan Public Libraries Association (Inc.)

Councillor Karpin with Councillor Palmer as an alternate

Publications Editorial Task Force

Councillors Bennison, Brent and Hutchens

Rosenthal Car Park Working Party

Councillors Bennison, Brooks-Horn, Cheong, Hutchens and Strassberg

Shorelink Committee

Councillor Karpin with Councillor Palmer as an alternate

Sustainability Advisory Committee

Councillors Cheong, Gold and Strassberg

Traffic Committee

Councillor Karpin with Councillor Cheong as an alternate


Willoughby / Ryde / Hunters Hill / Lane Cove District Bushfire Committee

Councillor Palmer

3.   Council dissolve the Mowbray Precinct Working Party and establish a new committee, the Lane Cove North Advisory Committee whose purpose will be to look at the wider issues affecting the Lane Cove North area including:-

·          Traffic and parking issues across the Lane Cove North precinct;

·          Development across Lane Cove North, including along Mowbray Road, Epping Road and surrounding areas; and

·          Supporting local infrastructure and recreational needs of the growing population;  

4.    All West Ward Councillors be appointed to the Lane Cove North Advisory Committee;

5.    Council establish a Lane Cove Events Working Party to provide input into upcoming events, meeting monthly with Councillors Hutchens and Bennison and Cheong as an alternate;

5.    It be noted that any available Councillor may attend Internal Advisory Committees;

6.    Council authorise all Councillor representatives on Internal Advisory Committees to arrange an alternate as required; and

7.    Advisory Committee Charters be amended where necessary to reflect Councillor Representation.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 


 

Review of Community Representatives on Council's Advisory Committees

173

RESOLVED on the motion of Councillors Bennison and Gold that Council:-

1.   Reaffirm the current community representation on Council’s Advisory Committees;

2.   Advertise for nominations to fill current vacancies on the Advisory Committees and for the Recreation Precinct Committee as necessary;

3.   Adopt the amended Bushland Management Advisory Committee Charter which allows for an additional Bushcare Representative Committee Member;  

4.   Dissolve the Mowbray Precinct Working Party and call for new expressions of interest from the public for membership to the new Lane Cove North Advisory Committee;

5.   Develop a Charter for the Lane Cove North Advisory Committee for approval by the General Manager that includes West Ward Councillors; and

6.   Thank the representatives on the Mowbray Precinct Working Party for their contribution.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

Annual Financial Statements for 2014/2015 - Referral for Audit

174

RESOLVED on the motion of Councillors Bennison and Palmer that:-

1.    In respect to Council's General Purpose Financial Reports the following statement which is shown at AT-1 be provided for signature by the Mayor, one other Councillor, the General Manager and the Responsible Accounting Officer:-

       GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2015

Statement by Councillors and Management made pursuant to section 413 (2)(C) of the Local Government Act 1993 (as amended).

The attached General Purpose Financial Statements for the year ended 30 June 2015, have been drawn up in accordance with the:-

·     Local Government Act 1993 (as amended) and the Regulations made thereunder;

·     Australian Accounting Standards and professional pronouncements; and

·     Local Government Code of Accounting Practice and Financial Reporting.  

To the best of our knowledge and belief, this Report:-

·     presents fairly the Council's operating result and financial position for the year; and

·     accords with Council’s accounting and other records.

We are not aware of matter that would render this Report false or misleading in any way.

The General Purpose Financial Statements for the year ended 30 June 2015 are shown at AT-2.

2.    In respect to Council's Special Purpose Financial Reports, the following statement be provided for signature by the Mayor, one other Councillor, the General Manager and the Responsible Accounting Officer:-

SPECIAL PURPOSE FINANCIAL STATEMENTS  FOR THE YEAR ENDED 30 JUNE 2015

Statement by Councillors and Management made pursuant to the Local Government Code of Accounting Practice and Financial Reporting.

The attached Special Purpose Annual Financial Statements for the year ended 30 June 2015, have been drawn up in accordance with:-

·     NSW Government Policy Statement "Application of National Competition Policy to Local Government";

·     Office of Local Government guidelines "Pricing & Costing for Council Businesses: Guide to Competitive Neutrality"; and

·     The Local Government Code of Accounting Practice and Financial Reporting.

To the best of our knowledge and belief, these Reports:-

·     Present fairly the Council's operating result and financial position for each of Council’s declared Business Activities for the year; and

·     Accord with Council’s Accounting and other records.

We are not aware of any matter that is false or misleading in any way.

3.    Council's Annual Financial Statements for the year ended 30 June 2015 be referred for audit by Council’s external Auditors.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

Matter Arising

ACKNOWLEDGMENT OF CONTRIBUTION TO FINANCIAL POSITION

175

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that the General Manager and relevant staff be thanked for their contribution to achieving a strong budget and positive financial position and ensuring Council remains Fit for the Future.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

Request for Closure of Rothwell Crescent, Lane Cove

176

RESOLVED on the motion of Councillors Brooks-Horn and Karpin that :-

1.   The traffic operations in Rothwell Crescent, Lane Cove remain unchanged at the present time;

2.   Council investigate traffic safety issues in Rothwell Crescent outlined by residents; and

3.   The head petitioner be advised of the Council’s decision.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 


 

August 2015 Traffic Committee

177

RESOLVED on the motion of Councillors Brooks-Horn and Hutchens that Council adopt the recommendations of the Lane Cove Traffic Committee meeting held on Tuesday 18 August 2015.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

NSROC Tender 13/15 for Road Surfacing, Patching and Associated Works

178

RESOLVED on the motion of Councillors Brooks-Horn and Gold that Council:-

1.   Accept the tenders from A & J Paving, Downer EDI Works Pty Ltd, J & M Schembri Pty Ltd, Roadworx Surfacing Pty Ltd and Stateline Asphalt Pty Ltd for Road Surfacing, Patching and Associated Works for two (2) years subject to these contractors having their policies, licences and WHS requirements assessed and approved with BNG Conserve.

2.   Accept the tender from Boral Asphalt for Road Surfacing, Patching and Associated Works for two (2) years subject to them having their policies, licences and WHS requirements assessed and approved with BNG Conserve and Boral Asphalt accepting that Council will only enter into an agreement with the original conditions of contract.

3.   Authorise the General Manager to enter into contracts with these companies.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

Waste Collection & Recycling Contract Extension

179

RESOLVED on the motion of Councillors Gold and Brooks-Horn that:-

1.    Council exercises its power under Section 55(3) of the Local Government Act not to call for a new waste tender given the extenuating circumstances identified in the report;

2.    The General Manager be delegated the authority to negotiate and sign contract extension agreements with United Resource Management (URM) Pty Ltd, in accordance with the current Waste Collection and Recycling Contract for one (1) year until 1 October 2016, with an exit clause included that allows Council to terminate the contract extension, subject to three (3) months notice being given to the contractor;

3.    United Resource Management (URM) Pty Ltd be notified of Council’s decision in this matter; and

4.    Authority be granted to the Mayor and General Manager to execute the contract documentation under Council’s Common Seal.

Councillor Cheong left the meeting at 8:43pm.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison and Brooks-Horn (Total 6).

Against the Motion was Nil (Total 0).

Absent was Councillor Cheong (Total 1).

 

Councillor Cheong returned to the meeting at 8:45pm.

 

Officer Reports for Information

 

NSROC Regional Waste Disposal Contract

180

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that the report be received and noted.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

Community Wellbeing Survey 2015

181

RESOLVED on the motion of Councillors Gold and Bennison that the report be received and noted.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

Council Snapshot

182

RESOLVED on the motion of Councillors Brooks-Horn and Gold that the report be received and noted.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

CONFIDENTIAL ITEMS

Pursuant to section 10A(4), the public were invited to make representations to the council meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed to consider:

 

Senior Staff Contracts

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing.

 

Mayoral Minute – General Manager's Performance Review for 2014/15

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and as the report contains personal information about the performance of a staff member.

 

No members of the public made representations.


 

CLOSED COMMITTEE

183

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that:-

1.      Resolve into Closed Committee to consider the business identified above.

2.      Pursuant to section 10A(1)-(3) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of section 10A(2) as outlined above.

3.      The correspondence and reports relevant to the subject business be withheld from access to the media and public as required by section 11(2) of the Local Government Act 1993.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

Closed Committee commenced at 8:48pm.  The public and media left the chamber.

 

Open Council resumed at 9:04pm.  The public and media were invited into the chamber.

 

Confidential Items

 

The General Manager read the recommendations of the following Item considered in Closed Committee prior to Council’s consideration:

Senior Staff Contracts

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing.

184

RESOLVED on the motion of Councillors Palmer and Bennison that:-

1.    The report be received and noted; and

2.    Council note that the General Manager consulted with Council in relation to this senior staff matter.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 


The Mayor read the recommendations of the following Item considered in Closed Committee prior to Council’s consideration:

Mayoral Minute – General Manager's Performance Review for 2014/15

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and as the report contains personal information about the performance of a staff member.

185

RESOLVED on the motion of Councillors Palmer and Brooks-Horn that:-

1.   Council endorse the very satisfactory Performance Review of the General Manager, Craig Wrightson and his high level of performance;

2.   The General Manager’s remuneration for 2015/16 be as determined in Closed Committee;

3.   Council endorse the General Manager’s Performance Agreement 2015/2016; and

4.   The General Manager be offered a new 5 year contract effective immediately and the Mayor be delegated authority to execute the contract, and Councillors be advised of the outcome in due course.

 

For the Motion were Councillors Gold, Hutchens, Karpin, Palmer, Bennison, Brooks-Horn, and Cheong (Total 7).

Against the Motion was Nil (Total 0).

 

 

CLOSE

 

The meeting closed at 9:06pm.

 

Confirmed at the Ordinary Council Meeting of Monday 19 October 2015, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

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