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Agenda

Ordinary Council Meeting

18 May 2015

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, 48 Longueville Road Lane Cove on Monday 18 May 2015 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor David Brooks-Horn. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 18 May 2015

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

Confidential Items

 

1.       Appointment of Executive Manager Open Space and Urban Services (OSUS) Division

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing. 

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

CONFIRMATION OF MINUTES

 

2.      ORDINARY COUNCIL MEETING - 20 APRIL 2015

 

 

Mayoral Minutes

 

3.       Financial Assistance Grants to Local Government

 

Orders Of The Day

 

Officer Reports for Determination

 

4.       Proposal for Additional Alcohol Free Zones and Alcohol Prohibited Areas in Local Parks

 

5.       Council Financial Assistance Grants 2015/2016

 

6.       Local Traffic Committee Meeting April 2015

 

7.       Results of the Consultation for the 2015 - 2017 Draft Delivery and Operational Plan, 2015/16 Draft Budget and 2015/16 Draft Fees and Charges

 

8.       Nominations for Community Membership on Advisory Committees

 

9.       Local Government Remuneration Tribunal Determination for Councillor Fees

 

Officer Reports for Information

 

10.     3rd Quarter Review of the 2014-15 Delivery Program and Operational Plan

 

11.     Third Quarter Review of the 2014-2015 Budget

 

12.     Council Snapshot  

 

 

 

 

          


 

Ordinary Council Meeting 18 May 2015

Financial Assistance Grants to Local Government

 

 

Subject:          Financial Assistance Grants to Local Government    

Record No:    SU2072 - 24945/15

Division:         Lane Cove Council

Author(s):      Councillor David Brooks-Horn 

 

 

                                                              

Councillors, the Commonwealth’s decision to freeze indexation of its Financial Assistance Grants (FAGs) threatens to seriously compromise Local Government’s ability to provide adequate levels of infrastructure and services in communities such as local roads, parks, swimming pools and libraries.

The Government’s decision in the 2014 Federal Budget to freeze the indexation of FAGs for three years beginning in 2014-15 will unfortunately cost councils across Australia an estimated $925 million by 2017-18.

The Australian Local Government Association (ALGA) and the state local government associations are seeking the support of Council for advocacy to have the Federal Government reverse this decision.

 

 

 

RECOMMENDATION

 

That Council:-

 

1.   Acknowledges the importance of federal funding through the Financial Assistance Grants program for the continued delivery of council services and infrastructure;

2.   Acknowledges that Lane Cove Council will receive $960,735 in 2014-15; and

3.   Will ensure that this federal funding, and other funding provided by the Federal Government under relevant grant programs, is appropriately identified as Commonwealth grant funding in council publications, including annual reports.

 

 

 

 

 

 

Councillor David Brooks-Horn

Mayor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

            


 

Ordinary Council Meeting 18 May 2015

Proposal for Additional Alcohol Free Zones and Alcohol Prohibited Areas in Local Parks

 

 

Subject:          Proposal for Additional Alcohol Free Zones and Alcohol Prohibited Areas in Local Parks     

Record No:    SU3530 - 22514/15

Division:         Environmental Services Division

Author(s):      David Wilson 

 

 

Executive Summary

 

At its February meeting Council resolved to place on exhibition a proposal to declare Central Park, Pottery Green, Kingsford Smith Oval and Birrahlee Reserve as Alcohol Free Zones/Alcohol Prohibited Areas.

 

Consultation has been undertaken with the Local Area Command (Police), NSW Anti Discrimination Board , local residents as well as affected businesses and sporting clubs, in accordance with the Department of Local Government’s Guidelines for Establishing Alcohol Prohibited Areas (APA’s) and Alcohol Free Zones (AFZ’s).

 

Council received a total of 45 written submissions, of these 27 were in favour, a further 5 were opposed, but weren’t against after dark restrictions and 13 were opposed to the declaration of AFZ/APA’s in one more of the proposed locations.

 

Most submissions received related to the proposal for Kingsford Smith Oval with concerns that reports of unruly behaviour were isolated incidents and not common place, and suggested that the proposal was an overreaction. Although other members of the community, who live in close proximity of Central Park and Kingsford Smith Oval, advised that they were in full support of the proposal as they had encountered regular incidents of people drinking in these areas affecting the amenity of the locality.

 

Based on the response from the community and taking into account the feedback from police and local sporting clubs, it is recommended that APA/AFZ’s be established in Central Park, Kingsford Smith Oval and Pottery Green and apply each day from 8.00pm to 8.00am, and for Birrahlee Reserve apply each day (24/7) effective from 1 July 2015, and be maintained for the next 4 years.

 

Discussion

 

Legislation

 

Council is able to establish Alcohol Free Zones (AFZ’s) for roads, footpaths and car parks in accordance with Section 644 (4) of the Local Government Act, 1993 (the Act) that states:-

“(4) The proposed alcohol-free zone may comprise either or both of the following:

(a)   a public road or part of a public road,

(b)   a public place that is a car park or part of a car park.”

 

The primary purpose of this Section is to prohibit the drinking of alcohol on public streets.

 

In addition to regulate the consumption of alcohol in public parks and reserves, Council is able to establish Alcohol Prohibited Areas (APA) in accordance with Section 632A (4) that states:-

“(4) A council may declare any public place (or any part of a public place) in the council’s area to be an "alcohol prohibited area" for the purposes of this section. However, an alcohol prohibited area cannot be established in relation to a public place that is a public road (or part of a public road) or car park.”

 

The primary purpose of this Section is for police to have the power to seize, confiscate and dispose of alcohol where persons are found to be consuming alcohol in a public park.

 

Following Council’s Ordinary Meeting of the 16 February 2015, the proposal to establish APA and AFZ’s was placed on public exhibition for 6 weeks and has undertaken the following public consultation to obtain feedback and input into the proposal to establish APA’s and AFZ’s in the Lane Cove LGA:-

·    Public notices delivered to households in the areas affected by the proposal;

·    Public Notices placed in the North Shore Times newspaper, in Council Library’s, on community notices boards and the Council Chambers; and

·    Over 3500 emails sent out to local residents registered with Council for current issues/news via the e-Newsletter.

 

45  responses were received, with letters of support from the Local Area Command (Police)  and the NSW Anti Discrimination Board , and 27 responses in support of the proposal with the following comments:-

·    Proposal was a good idea and should be supported;

·    APA and AFZ’s should be enforced for all parks and reserves in the locality;

·    I regularly call the police about drinking on Pottery Green as often bottles are smashed and left for others to clean up.

·    We have a young family who use the park for ball games daily and broken bottles and smashed glass are a regular problem (Central Park)

·    Kingsford Smith Oval should be included due to the number of people that gather their and the unruly behaviour that sometimes occurs; and

 

18 responses were received from residents opposing the proposal with the following comments:-

·    APZ and APA’s should not be established as they restricted their ability to have a glass of wine or a beer with friends in the park whilst walking the dog.

·    Establishing the APZ and APA’s was an overreaction to an isolated incident in Central Park

·    Would prevent cricketers / football teams having a beer together after the game.

 

Having regard to the above responses, in consultation with the Local Area Command, the following parks and roads in the Lane Cove LGA are proposed to be established as APA’s and AFZ’s from  1 July 2015 in accordance with Section 632A and Section 644 of the Local Government Act 1993:-

 

Proposed Alcohol Prohibited Areas:-

·      Birrahlee Reserve, Lane Cove (24 hours)

·      Central Park, Longueville (8pm-8am)

·      Kingsford Smith Oval, Longueville (8pm-8am)

·      Pottery Green, Lane Cove (8pm-8am)


Proposed Alcohol Free Zones:-

·      Tambourine Bay Road (in the area adjacent to Birrahlee Reserve, Lane Cove) (24 hours)

·      Burns Bay Road (in the area adjacent to Birrahlee Reserve, Lane Cove) (24 hours)

·      Phoenix Street (in the area adjacent to Pottery Green) (8pm-8am)

·      Little Street (in the area adjacent to Pottery Green) (8pm-8am)

·      Kenneth Street (in the area adjacent to Central Park, Longueville) (8pm-8am)

·      Lorna Lane (in the area adjacent to Central Park, Longueville) (8pm-8am)

·      William Edward Street (in the area adjacent to Central Park, Longueville) (8pm-8am)

·      Kenneth Street (in the area adjacent to Kingsford Smith Oval, Longueville) (8pm-8am)

·      Dunois Street (in the area adjacent to Kingsford Smith Oval, Longueville) (8pm-8am)

·      William Edward Street (in the area adjacent to Kingsford Smith Oval, Longueville) (8pm-8am)

·      Stuart Street (in the area adjacent to Kingsford Smith Oval, Longueville (8pm-8am)

 

The Police have advised that by establishing  APA’s and AFZ’s it will allow them to manage and control these areas more effectively, where groups of people gather and consume alcohol that may result in the general amenity and safety of an area being negatively impacted upon.

 

Note:

 

-           1 submission was received that requested that all parks in the LGA were declared as an AFZ/APA.

-           1 submission was received requesting that the open space area (not a designated park) adjacent to Pacific Highway and Canberra Avenue, St Leonard’s be declared an AFZ/APA as the area is frequented by people drinking after dark near to the St Leonards Station. This location will be monitored and if it considered as appropriate as an AFZ, a separate Report will be prepared for Council’s consideration.

 

Conclusion

 

Whilst the number of responses to the public consultation has not been significant (45 responses in total), 71% of responses were in support of Council’s proposal to establish after dark AFZ’s and APA’s, in the areas proposed, with the exception of Birrahlee Reserve that is proposed to have the restriction imposed 24/7 due to its proximity to the licensed premises and the adjacent childcare centre.

 

The proposal to limit the restrictions from 8.00pm to 8.00am has regard to feedback from local residents that were concerned about a limitation being placed on their ability to continue to enjoy the local parks, and also takes into consideration the feedback from the local sporting clubs that were concerned that players would be prevented from having a drink at the end of a cricket match or soccer game, which is considered generally as being an important part of the post game social aspects of most sporting clubs. It is considered that players in these social environments don’t drink to excess and vacate these venues by 7pm on a weekend. As such an 8.00pm (after dark) time restriction would meet the needs of park users, local residents and also assists the police in their compliance and monitoring role.

 

Feedback from the community has been a general endorsement of the proposal, with minimal objections.  Therefore the establishment of APA’s & AFZ’s for the areas nominated in the Lane Cove LGA is recommended.

 

 

RECOMMENDATION

 

That the Alcohol Prohibited Areas and Alcohol Free Zones be established from 8.00pm to 8.00am on 1 July 2015 in accordance with Section 632A and Section 644 of the Local Government Act 1993 and be maintained until 8.00 am on 2 July 2019:-

 

Alcohol Prohibited Areas (Public Parks and Reserves):-

·      Birrahlee Reserve, Lane Cove (24 hours)

·      Central Park, Longueville (8pm-8am)

·      Kingsford Smith Oval, Longueville (8pm-8am)

·      Pottery Green, Lane Cove (8pm-8am)

Alcohol Free Zones (Streets, Car Parks and Footpaths):-

·      Tambourine Bay Road (in the area adjacent to Birrahlee Reserve, Lane Cove) (24 hours)

·      Burns Bay Road (in the area adjacent to Birrahlee Reserve, Lane Cove) (24 hours)

·      Phoenix Street (in the area adjacent to Pottery Green) (8pm-8am)

·      Little Street (in the area adjacent to Pottery Green) (8pm-8am)

·      Kenneth Street (in the area adjacent to Central Park, Longueville) (8pm-8am)

·      Lorna Lane (in the area adjacent to Central Park, Longueville) (8pm-8am)

·      William Edward Street (in the area adjacent to Central Park, Longueville) (8pm-8am)

·      Kenneth Street (in the area adjacent to Kingsford Smith Oval, Longueville) (8pm-8am)

·      Dunois Street (in the area adjacent to Kingsford Smith Oval, Longueville) (8pm-8am)

 

Michael Mason

Executive Manager

Environmental Services Division

 

ATTACHMENTS:

There are no supporting documents for this report.


 

Ordinary Council Meeting 18 May 2015

Council Financial Assistance Grants 2015/2016

 

 

Subject:          Council Financial Assistance Grants 2015/2016    

Record No:    SU5648 - 25489/15

Division:         Human Services Division

Author(s):      Carol Sinclair 

 

 

Executive Summary

This Report discusses the 2015/2016 Financial Assistance Grants application process and recommends various grants to Council.

 

Under Section 356 of the Local Government Act 1993 Council may grant Financial Assistance to Community Organisations. Each year Council calls for applications for financial assistance from community groups either based in the Lane Cove Local Government Area (LGA) or those whose assistance addresses the identified needs of people within the LGA. 

 

The Financial Assistance Grants program was promoted though The Village Observer, Council’s Website and through an extensive mailout during December 2014 and January 2015. Applications closed on 2 March, 2015.

 

The 2015/2016 budget includes a provision of $463,000 for Financial Assistance to Community Groups.  Council has received a total of twenty eight (28) applications requesting funds to the value of $523,014. 

 

This year Council also made provision for a new Cultural Performance Venue Hire Subsidy Fund with the view that this could be incorporated on an annual basis as part of the Financial Assistance Grants process. Two applications to the value of $3,000 were received.

 

 

Discussion

Community organisations play a critical role in providing vital community and recreational activities, keeping the community healthy and connected.

 

Council’s approach to working with local community organisations is to work in partnership so that the local community can receive high-quality services and participate in important community orientated activities which improve their connectedness to the community and ability to participate.

 

Financial Assistance Grant Applications Received for 2015/2016

 

Currently Council’s Financial Assistance Grants to community organisations fall into the following categories:-

·    Arts and Cultural Services;

·    Children’s Services;

·    Youth Services;

·    Disability;

·    Community Development and Support Services; and

·    Aged Services.

 

Applications are assessed against the criteria provided in the Guidelines attached as AT-1

 

Applicants are required to show how their application meets the needs of Lane Cove by referring to Council’s Community Strategic Plan and the Social Plan. 

 

The commitment for Council based on the recommendations from the Council Selection Committee of 11 May, 2015 is $426,097. A copy of these recommendations has been circulated separately to Councillors in a Confidential Memo. In addition there are recurring commitments to community organisations totaling $ 34,737.57. The recurring commitments to community organisations are listed in AT-2. The majority of these are longstanding commitments relating to Council’s contributions to rate payments, or the waiving of payments and other costs.  The estimated cost of the Presentation Ceremony in August is $3,300 and this amount is included in the total amount.

 

The total amount of the Financial Assistance Grants Program for 2015/16 is $464,134.57

 

The funding recommendations were made with focus on several areas including:-

·      Support to three longstanding and established organisations within the community, namely Lane Cove and North Side Community Services, Centrehouse and the Meeting House;

·      To projects that can be successfully completed within the 2015/16 financial year; and

·      Assisting organisations which need Council Funds/ Support for their continued sustainability.

 

Three groups are recommended to receive $20,000 or more in funds for 2015/2016. They are: Centrehouse, Meeting House and Lane Cove and North Side Community Service.  As outlined in the funding guidelines, organisations which receive over $20,000 will be asked to undertake service agreements. The Service Agreements outline the mutual obligations between Council and the organisation and stipulates how the organisation will use the funds against performance measures. 

 

The guidelines also recommend that a substantial evaluation should be undertaken every three to five years for groups receiving funding of over $20,000. A program review that also looks at the planning for continued growth and development of Meeting House is currently being conducted by consultants.

 

Cultural Performance Venue Hire Subsidy Fund

 

In addition to Financial Assistance Grants, Council advertised funding under the new Cultural Performance Venue Hire Subsidy Fund. As per Council’s resolution in February 2015 this would assist local performing arts groups to hire larger venues both inside and outside Lane Cove LGA.  A letter was sent to community organisations notifying them of this opportunity and information was included in the April quarterly newsletter, The Village Observer, North Shore Times, e-newsletters and on Council’s website.

 

An information package and application form was provided and is attached as AT- 3.  This provided for a Council subsidy for up to 50% of the venue hire fee for performances taking place in 2015/16. Two applications were received during this time and have been provided to Council’s Selection Committee for consideration.

 

The Selection Committee has recommended that the Lane Cove Concert Band be granted $500, and that Council staff liaise with the other applicant to further refine their application. An amended application could then be reconsidered by Council at a later date.

 

Community Groups Training

 

Council continues to offer training to community groups in an effort to support their growth, development, capacity and sustainability and has recently conducted seminars on understanding Incorporated Associations, the volunteer model of Timebanking and how to better present your organisation.

As in previous years and despite providing information sessions for community groups on how to write grant applications the number of mistakes in the application forms is disappointing. Some very basic mistakes are made: submitting applications on previous years forms, putting incorrect dates on the forms, money not adding up in the budget or discrepancies between the budget and funding requested, not submitting information requested regarding the organisation, sentences not finished, service description put in the project description answer, not relating the application to Council’s plan etc. 

A major concern for the community groups that submit poor quality applications is that if they were to submit to other funding bodies their applications would be rejected.  In order to increase the skills and understanding of the grant writing process a further grant writing seminar will be conducted in November 2015 with ‘The Grant Man’, a professional facilitator who will tailor his presentation to relate to Council’s application form.  All previous and current grant recipients will be encouraged to attend.

 

Financial Assistance Grants Comparisons with Other Areas

 

It is difficult to compare what occurs in other Council areas because of the following:-

·       Some Councils run direct services and there is a mix of community based and local government services;

·       Some areas can apply for funds under the ClubGRANTS program, whereby Clubs that earn over $1 million annually in gaming machine revenue provide funding for community projects and services, and in turn receive dollar-for-dollar gaming tax deductions. Lane Cove does not receive funds from this source;

·       There is no consistent accounting procedure across Councils which captures the value of contributions that Councils provide to local organizations; and

·       Some Councils may support local groups out of separate line items as identified in their Delivery and Operational Plans and budgets.

With this in mind, presented below are some comparative figures for the 2014/2015 financial year. 

 

Council

Community Grants Program

Budget for Community Grants

Population*

Per Capita Funding

Willoughby

 

Up to $4,000

70,210

67,355

$1.04

Ku-ring-gai

Up to $5,000

97,900

109,297

$0.90

Hornsby

Up to $3,000

53,000

156,842

$0.34

North Sydney

Up to $2,000

16,500

62,289

$0.26

Hunters Hill

Up to $800

10,000

13,216

$0.76

Lane Cove

No limit

444,245

31,510

14.10

Ryde

Up to $3,500

130,000

103,038

$1.26

Mosman

Up to $2,000

50,000

29,983

$1.67

           

Australian Bureau of Statistics, Census of Population and Housing 2006 and 2011.


Community Grants Presentation

 

Council over the past seven years has invited all funded groups to a Presentation Ceremony in August to receive their funding cheques. This provides the opportunity for the Council to showcase its Grants Program and for local groups to receive recognition for the work they do in a wider forum. It is suggested that the practice be continued and the ceremony take place on Wednesday 5 August 2015 at the Civic Centre.

 

Conclusion

 

Council’s Financial Assistance Grants Program continues to assist in the development of a range of community based services which meet, and are responsive to changes in the needs of people living and working in Lane Cove, and which promote equitable outcomes in terms of access to services and quality of life for all residents and uses its planning documents, the Social Plan and the Community Strategic Plan, to assist in organisations understanding the needs of the community and in assessing the grant submissions. 

 

 

 

RECOMMENDATION

 

That Council:-

 

1.   Give consideration to Financial Assistance Grants to Community Groups for 2015 to 2016;

 

2.   Give consideration to Cultural Venue Performance Hire Subsidy Funds 2015 to 2016;

 

3.   Give Public Notice of the proposed Financial Assistance Grants to Community Groups and to the Cultural Venue Performance Hire Subsidy Funds 2015 to 2016, and subject to no objections being received, grant the funds to the recommended groups;

 

4.   Host the Community Grants Presentation Ceremony on Wednesday 5 August 2015 as part of the Financial Assistance Grants process; and

 

5.   Incorporate the Cultural Venue Hire Subsidy Fund into the existing Financial Assistance Grants process as of 2016/7.

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

Guidelines and information for applicants

7 Pages

 

AT‑2 View

Standard Rates and Contributions - 2015/2016

1 Page

 

AT‑3 View

Cultural Performance Venue Hire Information pack and Application Forms

11 Pages

 

AT‑4 View

Proposed Financial Assistance Grants to Community Groups 2015/2016

1 Page

 

 

 


 

Ordinary Council Meeting 18 May 2015

Local Traffic Committee Meeting April 2015

 

 

Subject:          Local Traffic Committee Meeting April 2015    

Record No:    SU1326 - 25765/15

Division:         Open Space and Urban Services Division

Author(s):      Sashika Young 

 

 

Executive Summary

 

The Lane Cove Traffic Committee Meeting was held on Tuesday, 21 April 2015.  The Agenda is included as AT-1.  The Traffic Committee recommendations are shown in the Minutes of the Meeting, included as AT-2.

 

 

 

 

 

 

 

RECOMMENDATION

 

That:-

 

That Council adopt the recommendations of the Lane Cove Traffic Committee meeting held on Tuesday, 21 April 2015

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

AGENDA - Traffic Committee - April 2015

6 Pages

 

AT‑2 View

MINUTES - Traffic Committee - April 2015

5 Pages

 

 

 


 

Ordinary Council Meeting 18 May 2015

Results of the Consultation for the 2015 - 2017 Draft Delivery and Operational Plan, 2015/16 Draft Budget and 2015/16 Draft Fees and Charges

 

 

Subject:          Results of the Consultation for the 2015 - 2017 Draft Delivery and Operational Plan, 2015/16 Draft Budget and 2015/16 Draft Fees and Charges    

Record No:    SU5595 - 25632/15

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

 

This report outlines the results of the consultation process for Council’s proposed activities for 2015/16 outlined in the Draft Delivery Plan and Operational Plan, Draft Budget and Fees and Charges, which are recommended for adoption, subject to some minor amendments. Additionally this report presents for consideration of Council the revised Resourcing Strategy which includes updates of the Long Term Financial Plan, Asset Management Plans and Workforce Management Plan.

 

Background

 

Council at its meeting of 16 March, 2015 considered a report on the 2015-16 Draft Budget, Delivery Program and Operational Plan and resolved:-

1.   Council adopt for the purpose of public exhibition, the 2015-2016 Draft Budget, 2015-2016 Draft Fees and Charges and 2015-2017 Draft Delivery Program and Operational Plan;

2.   Council proceed to public exhibition as per the consultation strategy outlined in the report; and

3.   Following public exhibition, the Draft Budget, Draft Fees and Charges and Draft Delivery Program and Operational Plan together with any submissions received, be considered at the Council meeting to be held 18 May 2015.

 

Discussion

 

In accordance with Council Policy, Community Consultation was undertaken for a period of six (6) weeks, closing on 1 May 2015, as per the consultation strategy outlined in the previous report. It included:-

·    Static public exhibitions at the Council Administration Centre and Libraries;

·    An email to all registered members of the community interested in any matter Council consults on;

·    A website exhibition and survey; and

·    Public notice in the North Shore Times.

 

As a result, 7 submissions were received by Council plus a petition containing 125 signatures opposing any changes to leash-free areas at Kingsford Smith Oval. 12 people viewed the survey, with responses received from varying numbers for the 10 survey questions. The survey sought comments and/or satisfaction levels on the following documents:-

 

·    Draft Delivery Program and Operational Plan 2015-2017;

·    2015-2016 Draft Budget; and

·    Draft Fees and Charges 2015-2016.

Additionally, survey responses suggest only 10 respondents actually read the documents either in full or substantially. Overall respondents were satisfied with the Delivery Program and responded favourably towards Councils priorities for the coming years. Respondents were less satisfied with the Budget document.

 

Some key comments raised in the survey are as follows:-

·    There were a number of comments on the suitability and or lack of traffic and parking initiatives contained within the Delivery Program;

·    Comments on the budget further highlighted respondents concerns about infrastructure within a growing population; and

 

Delivery and Operational Plan and Budget Comments

 

It is noted that 4 of the 7 submissions received and the petition were in respect of objections to any changes to leash-free arrangements at Kingsford Smith Oval. The Draft Delivery Program and Operational Plan, attached as AT-1, includes an Action within item 4.2 proposing investigating the installation of safety fencing for the play area and establishing a dog area at Kingsford Smith Oval. Two of the four abovementioned submissions were in support of erecting a fenced enclosure at the play area for the safety of children. In regard to maintaining the leash-free oval, following community concerns, advice has been provided to the community that reinforces that Council was not intending to remove the leash-free status of Kingsford Smith Oval. It is proposed to modify the Delivery Plan action by removing reference to a dog area to read “Investigate the installation of safety fencing for the play area at Kingsford Smith Oval.”

 

The other submission received simply expressed satisfaction with the Draft Documents.

 

In relation to the Draft Budget for 2015/16 attached as AT-2, two submissions were received suggesting that the proposed allocation in the 2015/16 Budget of $100,000 for bicycle infrastructure is insufficient, with the Bicycle Network recommending Council spend $10 per heard on bicycle infrastructure. However, it is pointed out that as per Council’s strategy, shared pathways are being established at Blackman Park and 314 Burns Bay Road which are over and above the proposed allocation for bicycle facilities. Also, in other locations when opportunities arise, wider footpaths are being constructed to allow shared use.

 

Additionally, following changing circumstances since preparation of the Draft budget, the following changes are recommended to the Draft 2015/16:-

 

I. Interest on investments to be increased by $200,000 as more funds remain invested due to timing of delivery of projects;

II.            Development fees to be increased by $100,000 due to anticipated continuation of strong development activity; and

III.           Rating income projected to increase by $89,000 due to projected increases in rateable properties

 

Draft Fees and Charges 2014-2015 Comments

 

The Draft Fees and Charges are attached as AT-3. There was no community feedback about the proposed fees and charges and their reasonableness, during the consultation period. As a result it will be recommended that the Draft 2015/16 Fees and Charges be adopted without change.

 

 

Resourcing Strategy 2015 – 2025

 

The Resourcing Strategy and associated suite of documents are generally internal documents which underpin Council’s core Integrated Planning and Reporting Framework They have each been reviewed internally as part of the Budget process to ensure Council continues its strong performance. As they are internal community consultation is not required following the review of the documents. The documents updated include:-

 

·    Asset Management Strategy and Plans - Council is responsible for the management of a significant range of infrastructure assets with a combined replacement values of approximately $600M. Council has a strong focus on asset management with dedicated teams to deal with asset planning which have updated the Asset Management Plans for Infrastructure (AT-5) and Facilities (AT-6). The funding requirements identified in these plans are reflected in the Long Term Financial Plan.

·    Long Term Financial Plan The Plan is a dynamic document, which has been updated to cover the period 2015 – 2025 (AT-7). It includes consideration of sustainability, service provision levels and the creation, upgrading and renewal of infrastructure.

·    Workforce Management Plan - The Plan has been updated to cover the period 2015-2019 (AT-8) in line with changes in the industry and the vision of the Council and community. It provides a framework to develop our most critical asset, our staff. The Plan gives Council long-term workforce strength and capability through actions in the following key themes:-

·    Attraction of Talented People;

·    Retention of Talented People;

·    Learning and Development;

·    Staff Engagement and Wellbeing; and

·    Creating a Safe Workplace Environment.

 

Conclusion

 

It is considered that the minimal response during the public exhibition period reflects general community support for Councils proposed activities, budget and fees and charges for 2015/16. Copies of the revised documents are available online only due to their size and shown attached to this report.

 

It is therefore be recommended that Council adopt the documents and 2015/16 rates and domestic waste charges as proposed.

 

 

RECOMMENDATION

 

That:-

 

1.   The Draft Delivery Program and Operational Plan 2015-17 shown attached as AT-1, updated Draft Budget 2015 - 2016 shown with an operating surplus of $389,141 attached as AT-2, Draft Fees and Charges 2015/16 shown attached as AT-3 be adopted subject to the action in relation to Kingsford Smith Oval being amended to read “Investigate the installation of safety fencing for the play area at Kingsford Smith Oval.”

 

 

2.   The Resourcing Strategy 2015 – 2025 attached as AT-4 and the associated Asset Management Strategies attached as AT-5 and AT-6, the Long Term Financial Plan attached as AT-7 and the Workforce Management Plan attached as AT-8 be adopted;

 

3.   Council fix the Ordinary Rates and Charges for 2015/16 as:-

a)    Ordinary Rates

(i)      An Ordinary Residential Rate* of 0.18185 cents in the dollar, on the Land Value of all Rateable Land categorised as Residential in accordance with S.516 of the Local Government Act, (with the exception of heritage properties which are rated on their heritage value), with a Minimum Rate of $651, to yield $16,285,341.

 (ii)    An Ordinary Business Rate** of 0.754759 cents in the dollar, on the Land Value of all Rateable Land categorised as Business in accordance with S.516 of the Local Government Act, with a Minimum Rate of $838 to yield $5,362,912.

(iii)     Council being of the opinion that works related to the construction and maintenance of car parking facilities will be of benefit to the Lane Cove Village Commercial Area, (as defined by the meet’s and bounds description advertised in the North Shore Times on 13 June, 1979), that a Parking Special Rate, of 0.199811 cents in the dollar be made for 2015/16 on the Land Value of all rateable land within that part, in accordance with S.538 of the Local Government Act 1993, with a Minimum Rate of $2.00, to yield $155,661.

 

b)    Domestic Waste Management Charges

(i)    in accordance with S.496 of the Local Government Act 1993, that an annual charge of $415.00 per annum be made for the year 2015/16 for domestic waste management services rendered to all properties categorised residential or non-rateable residential, for each once weekly 80 litre MGB (or equivalent) service;

(ii)   in accordance with S.496 of the Local Government Act 1993, that an annual charge of $108.00 per annum be made for the year 2014/15, for Domestic Waste Management Services for all properties categorised residential vacant land;

(iii)  in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $6.10 per service  be  made for the year 2015/16, for each additional weekly 80 litre domestic waste management service rendered to owner occupied single occupancy residential dwellings (excluding green waste and recycling service);

(iv)  in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $8.00 per service be made for the year 2015/16, for each extra weekly 80 litre (or equivalent) domestic waste management service rendered to residential properties other than single occupancy residential properties;

(v)   in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $8.00 per service be made for the year 2015/16, for each once weekly 80 litre (or equivalent) domestic waste management service rendered to non-rateable  properties;

(vi)  in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $8.00 per service be made for the year 2015/16, for each once weekly 80 litre (or equivalent) domestic waste management service rendered to residential units above business category premises.

 

(vii) in accordance with S.502 of the Local Government Act 1993 that a pay-for-use-charge of $4.70 per fortnightly service be made for the year 2015/16 for each extra recycling service to single residential dwellings.

c)    Interest on Overdue Rates and Charges

(i)    In accordance with the provisions of S.566(3) of the Local Government Act 1993, Council hereby resolves that the interest rate to apply for the period 1 July 2015 to 30 June 2016 to all outstanding rates and charges be calculated at the maximum interest rate currently 8.5% as specified by the Minister for Local Government.

 

4.   In respect of the petition to maintain the leash-free area at Kingsford Smith Oval, the Head Petitioner be advised that Council has no plans to change existing leash-free arrangements at Kingsford Smith Oval and that Council will investigate the installation of safety fencing for the play area at Kingsford Smith Oval.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Draft Delivery Program and Operational Plan 2015-2017

90 Pages

 

AT‑2 View

2015-2016 Draft Budget

180 Pages

 

AT‑3 View

Draft Fees and Charges 2015/16

24 Pages

 

AT‑4 View

Draft Resourcing Strategy 2015 - 2025

13 Pages

 

AT‑5 View

Draft Asset Management Plan - Infrastructure 2015

85 Pages

 

AT‑6 View

Draft Asset Management Plan - Facilities 2015

38 Pages

 

AT‑7 View

Draft Long Term Financial Plan

28 Pages

 

AT‑8 View

Draft Workforce Management Plan

21 Pages

 

 

 


 

Ordinary Council Meeting 18 May 2015

Nominations for Community Membership on Advisory Committees

 

 

Subject:          Nominations for Community Membership on Advisory Committees    

Record No:    SU827 - 26326/15

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Discussion

At its Ordinary Meeting of 15 September 2014, Council reviewed the current representation on its Advisory Committees and determined to advertise the vacant community representative positions on various committees.  Nominations were sought and Council at its meeting on 16 March 2015 formally endorsed appointments to various committees.

Council at its meeting on 16 March 2015 also resolved  to “amend the Charter of the Lane Cove Bicycle Advisory Committee to allow the appointment of an additional community representative and the appointment be made by the General Manager in consultation with Council’s Selection Committee”

As a result, it is recommended that Peter Mayall be endorsed for appointment to the Bicycle Advisory Committee. Peter Mayall is a regular bicycle rider who commutes daily to work on our local roads and is a regular rider with the Lane Cove Cycling Club – as well as being Vice President of the Club. Peter takes an active interest in cycling generally including cycling infrastructure and cycling schemes. He has been a resident of Lane Cove for the last 14 years so knows the area well.

 

Council called for nominations for the Lane Cove Age-Friendly Advisory Committee in August 2014. From these nominations 6 community members were appointed to the Committee which first met in October 2014.  A further three nominations were considered at the Selection Committee on 11 May 2015 and it will be recommended that Council appoint all three nominees, Margareta McCullough, Nuala Williams and Margaret Sullivan to the Age-Friendly Advisory Committee.

 

 

RECOMMENDATION

 

That:-

1.   Council endorse Peter Mayall for appointment on the Lane Cove Bicycle Advisory Committee;

2.   Council endorse Margareta McCullough, Nuala Williams and Margaret Sullivan for appointment to the Age-Friendly Advisory Committee; and

3.   The nominees be advised of Councils’ decision.

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 18 May 2015

Local Government Remuneration Tribunal Determination for Councillor Fees

 

 

Subject:          Local Government Remuneration Tribunal Determination for Councillor Fees    

Record No:    SU839 - 22463/15

Division:         Corporate Services Division

Author(s):      Kirsty Fleming 

 

 

Executive Summary

 

This report details the recent determination of the Local Government Remuneration Tribunal for Councillors Fees.

 

Discussion

 

The Local Government Remuneration Tribunal is responsible for categorising councils and determining the maximum amount of fees to be paid to Mayors and Councillors in each category.  The Tribunal handed down a determination on 13 April 2015 under Sections 239 and 241 of the Local Government Act on the level of fees to be paid to Councillors and Mayors from 1 July 2015.

 

The Tribunal also determined that Lane Cove continue to be categorised as a Metropolitan Council.

 

The Local Government Remuneration Tribunal has increased all minimum and maximum fees for Mayors and Councillors by 2.5%.  The table below shows the current annual fees paid to Lane Cove Councillors and the new minimum and maximum annual fees as determined by the Tribunal:-

 

 

Current Annual Fee

New Minimum Annual Fee

New Maximum Annual Fee

Mayor (in addition to the Councillor Fee)

$39,110

$17,740

$40,090

Councillors

$17,930

$8,330

$18,380

 

 

The program in Council’s Draft Budget for 2015/16 provides for a 2.5% increase.

 

 

 

RECOMMENDATION

 

That Council determine the appropriate fee to be paid to the Mayor and Councillors for 2015/2016.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

 There are no supporting documents for this report.

 

  


Ordinary Council Meeting 18 May 2015

3rd Quarter Review of the 2014-15 Delivery Program and Operational Plan

 

 

Subject:          3rd Quarter Review of the 2014-15 Delivery Program and Operational Plan    

Record No:    SU238 - 22399/15

Division:         Corporate Services Division

Author(s):      Kirsten Samuels 

 

 

Executive Summary

This report outlines the 3rd Quarter progress towards achieving the projects listed in the adopted 2014-2015 Delivery Program and Operational Plan.  It is recommended that the report be received and noted.

Discussion

Council’s adopted 2014-2015 Delivery Program and Operational Plan details the projects proposed to be undertaken during the financial year in order to meet the goals and objectives of Lane Cove 2025 - Community Strategic Plan. Council reports quarterly on the progress towards completing the projects and achieving the targets for the adopted performance measurements. The 3rd Quarter Review of the 2014-2015 Delivery Program and Operational Plan is shown attached as AT-1

 

The projects in the Quarterly Review are listed by the responsible Council Division and where the project has a completion date the ‘Action Status’ column graphically demonstrates the progress towards completion. The Review also includes a comment on the status of each project.

 

The Quarterly Review also provides a report on progress towards achieving the targets set for performance measurement for each Division of Council. A cumulative figure for performance measurement is shown so that performance can be tracked each quarter towards achieving the required target.

The highlights of the projects either commenced or completed for the 3rd quarter include:-

·    Walk Around the World program held in March;

·    Excavation completed on the Little Lane development site;

·    Design Ideas for Rosenthal Public Domain endorsed by Council and feasibility analysis undertaken for the Project;

·    4 "Sustainable Living" Workshops were run this quarter including Small Spaces and Balcony Gardening, Repair Cafe and an Energy and Waste Tour. 81 residents participated with 62% having not participated in a council workshop before;

·    Sunset in the Village included five evening events including Screen on the Green, a spotlight bushwalk and a new Jazz Under the Stars event in Carisbrook House Museum;

·    Work on Community facility at 314 Burns Bay Road commenced;

·    2015-2017 Delivery Program and Operational Plan, 2015/16 Budget and 2015/16 Fees and Charges endorsed and placed on public exhibition;

·    Love Where You Live program led to Council's recognition as a Very Neighbourly Organisation;

·    New amenities and scouting facility at Blackman Park progressing;

·    Revised Open Space Plan drafted for consultation;

·    Lovett's Reserve walking track upgrade progressing and funding obtained for major track upgrade at Warrarooon Reserve;

·    Progressing with preparation of a Reconciliation Action Plan;

·    Applications invited for Financial Assistance Grants; and

·    Community consultation continued with St Leonards South Strategy – Stage 2.

 

 

RECOMMENDATION

That the 3rd Quarter Review of the 2014-15 Delivery Program and Operational Plan be received and noted.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

3rd Quarter Review of 2014 - 2015 Operational Plan

49 Pages

 

 

 


 

Ordinary Council Meeting 18 May 2015

Third Quarter Review of the 2014-2015 Budget

 

 

Subject:          Third Quarter Review of the 2014-2015 Budget    

Record No:    SU757 - 23096/15

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

The Third Quarter 2014 – 2015 Budget Review involves a variety of variations in both income and expenditure. It is recommended that the Budget be varied in terms of the report.

 

Background

 

Council is required to prepare a Budget Review Statement each quarter, in accordance with Clause 203 of the Local Government (General) Regulation 2005. This report is prepared in accordance with the clause for the period ending 31st March 2015. The Office of Local Government has issued a prescribed format for reviews which is included as an attachment to this report. The purpose of these reviews is to ensure that the impact of financial variations are reflected in the forecast of Council’s global budgetary position to 30 June 2015, and the adopted Budget adjusted accordingly.

 

Discussion

The following is a summary of Council’s adopted Budget for 2014 – 2015 and the revised Budget following the adjustments for the September 2014 and December 2014 quarterly reviews and further adjustments proposed for the period ending 31 March 2015 and outlined in this report:-

 

 

Original Budget

000’s

30.09.2014
Quarter 1 Revised Budget

000,s

31.12.2014 Quarter 2 Revised Budget

000,s

31.03.2015 Quarter 3 Adjustments

000,s

31.03.2015 Quarter 3 Revised Budget

000,s

Expenditure

$37,391

$717

$210

$101

$38,419

Income

$42,548

$1015

$4931

$1,312

$49,806

Surplus/ (Deficit)

$5,157

$298

$4,721

$1,211

$11,387

Surplus/(Deficit) before

Capital      Grants/Contributions

-

$298

$15

$259

 

$572

 

 

Operating Expenditure

Three adjustments are recommended for review for Operating Expenditure. Legal expenses continue to exceed revised estimates due to appeals in the Land and Environment Court. Legal expenses are recommended to approach $600,000 for the 2014/15 financial year. A minor change is recommended for Meeting House (Stokes St) due to increasing Strata fees and costs relating to Fit for The Future expenditure have been recommended for change. Expenses relate to consultation, consultancies and Letter box dropping with the City.

 

 

 Capital Expenditure

Two projects require funding in the Third Quarter. Blackman Park stormwater/drainage requires additional funding that was proposed in the 2015/16 budget from the infrastructure levy. Funding can be provided in the current financial year and reimbursed to the Capital Expenditure Reserve in 2015/16. Also agreement was reached with Rugby Union and Rugby League for Floodlighting at Tantallon Oval with Councils contribution of $77,000 to be funded from Section 94.

In addition, adjustments have been recommended to the Little St and Plaza projects for expenditure that will occur in the 2015/16 financial year not 2014/15.

Operating Income

An adjustment has been made for administration fees to be recouped from Capital Contributions for Section 94 and Voluntary Planning Agreements that will provide a predicted modest surplus for the 2014/15 financial year and meet Fit for the Future guidelines. Administration fees were not originally budgeted for.

Capital Income

 

Adjustments for Capital Income at this review take into account the contributions from Rugby Union and Rugby League for the Floodlights at Tantallon Oval. Also changes are recommended to account for additional Section 94 funds received to 31 March 2015.

 

Conclusion

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005.

It is my opinion that the quarterly Budget Review Statement for Lane Cove Council for the quarter ended 31 March 2015 indicates that Council's projected financial position will be satisfactory at year end 30 June 2015, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

 

 

RECOMMENDATION

 

That the 2014 – 2015 Budget be varied as follows:-

 

 

Original Budget

000,s

30.09.2014
Quarter 1 Revised Budget

000,s

31.12.2014

Quarter 2 Revised Budget

000,s

31.03.2015 Quarter 3 Adjustments

000,s

31.03.2015 Quarter 3 Revised Budget

000,s

 

 

 

Expenditure

$37,391

$717

$210

$101

$38,419

 

 

 

Income

$42,548

$1015

$4931

$1,312

$49,806

 

 

 

Surplus/ (Deficit)

$5,157

$298

$4,721

$1,211

$11,387

 

 

 

Surplus/(Deficit) before

Capital Grants/Contributions

-

$298

$15

$259

 

$572

 

 

 

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Budget Review for the Quarter ended 31 March 2015

6 Pages

 

 

 


 

Ordinary Council Meeting 18 May 2015

Council Snapshot

 

 

Subject:          Council Snapshot    

Record No:    SU220 - 24438/15

Division:         General Managers Unit

Author(s):      Millie Stephen 

 

 

Executive Summary

 

Attached for the information of Councillors is a review of Council’s recent activities, entitled Council Snapshot.  This report provides a summary of the operations of each Division.

 

 

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Council Snapshot Report May 2015

48 Pages