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Agenda

Ordinary Council Meeting

16 March 2015

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, 48 Longueville Road Lane Cove on Monday 16 March 2015 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor David Brooks-Horn. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 16 March 2015

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 16 FEBRUARY 2015

 

Mayoral Minutes

 

2.       St Leonards South Draft Master Plan Consultation  

 

Petitions

 

3.       Petition Received for Permanent Closure of Rothwell Crescent at Little Street

 

Orders Of The Day

 

Notices of Motion

 

4.       Lane Cove Pet Festival

 

5.       St Leonards South Master Plan – Community Consultation

 

Officer Reports for Determination

 

6.       DCP Amendment - 296-314 Burns Bay Road

 

7.       Strategy for an Age Friendly Lane Cove 2014 - 2017

 

8.       Osborne Park/Gore Hill Traffic & Parking Study

 

9.       Public Park at 304-314 Burns Bay Road, Lane Cove

 

10.     Tender for Preliminary Design of St Leonards Bus Rail Interchange and Plaza

 

11.     Love Where You Live Sponsorship Program

 

12.     Nominations for Community Membership on Advisory Committees

 

13.     Local Traffic Committee Meeting February 2015

 

14.     2015/2016 Draft Budget and 2015-2017 Delivery Program and Operational Plan

 

Officer Reports for Information

 

15.     Construction Noise Pilot Program

 

16.     Council Snapshot   

 

 

 

 

        


Ordinary Council Meeting 16 March 2015

St Leonards South Draft Master Plan Consultation

 

 

Subject:          St Leonards South Draft Master Plan Consultation     

Record No:    SU5573 - 14800/15

Division:         Lane Cove Council

Author(s):      Councillor David Brooks-Horn 

 

 

 

Councillors the current exhibition of the proposed St Leonards South Draft Master Plan has seen a great deal of submissions from the community. Whilst there are divergent views, a number of submissions request further information in relation to how the planning and zoning will work in the precinct should Council proceed with the rezoning of the area.

 

While Council has already conducted a number of public forums to engage with the community, I feel that it is important that we conduct an additional meeting to address the questions and issues raised in the submissions.  I therefore propose that the General Manager organise a further public forum at the Council Chambers. To ensure the community has a further opportunity to lodge submissions post the meeting, the deadline for submissions should also be extended to 17 April 2015.

 

 

 

 

RECOMMENDATION

 

That:-

 

1.         The General Manager organise an additional public forum for the St Leonards South Draft             Master Plan; and

 

2.         The deadline for submissions on the Draft Master Plan be extended to 17 April 2015.

 

 

 

 

 

Councillor David Brooks-Horn

Mayor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 16 March 2015

Petition Received for Permanent Closure of Rothwell Crescent at Little Street

 

 

Subject:          Petition Received for Permanent Closure of Rothwell Crescent at Little Street    

Record No:    SU1666 - 12134/15

Division:         Open Space and Urban Services Division

Author(s):      Elizabeth  Rush 

 

 

Executive Summary

 

A petition has been received requesting Council close Rothwell Crescent at Little Street. The petition has the full support of the residents in Rothwell Crescent. Other affected residents including those on Little Street were not included on the petition.

 

Background

 

As part of the petition, residents have stated the following issues:-

·    There are large volumes of traffic using Rothwell Crescent as a cut-through on their way to Osborne Park, the Pacific Highway and Longueville Road;

·    The proposed development at 27-43 Little Street will increase traffic levels in the street;

·    The street is becoming increasingly dangerous with a number of parked vehicles having their mirrors side-swiped;

·    There are a number of commuters parking in the street due to the lack of restrictive parking in the area;

·    Parked cars are inhibiting driveway access for residents and the residents do not believe that this would be resolved through line marking on the street;

·    There are visibility issues turning into Little Street for vehicles existing Rothwell Crescent; and

·    Vehicles are illegally entering the precinct via the “No Entry” signs at the Little Street Central Avenue intersection.

 

Recent traffic counts undertaken by Council have identified that approximately 210 vehicles use the street on an average weekday and approximately 160 vehicles on a weekend day. Traffic counts are currently underway on Little Street, on either side of Rothwell Crescent to determine volumes and speed conditions along Little Street.

 

At the December Traffic Committee and Ordinary Council Meeting of 16 February 2015, Council was asked to consider issues of speeding along Little Street and the reduced visibility for vehicles turning from Rothwell Crescent into Little Street as a result of an accident at this intersection. Options to reduce speed on Little Street are being considered further by Council officers.

 

Discussion

 

The closure of any street requires a study and the endorsement of the Lane Cove traffic committee. It is proposed that a study is completed by Council staff which will include:-

·    Outlining the benefits and impacts of the proposed closure;

·    Ensuring that the closure of the road will not stop access to various facilities;

·    Options to address speed concerns on Little Street; and

·    Community consultation for residents along Rothwell Crescent, Dorritt Street and Little Street (between Dorritt Street and Central Avenue).

 

Council should note that the RMS ‘Guidelines for Traffic Facilities’ provides a process for staff to follow in investigating any road closure. It requires extensive consultation, including advertisement in the Government Gazette, and detailed analysis of the impacts on the adjoining road network. It should also be noted that under the RMS road hierarchy, local roads such as Rothwell Crescent and Little Street are classified as 1U and are expected to carry up to 1,000 vehicles/day (AADT). Rothwell Crescent, with under 400 vehicles/day, comfortably fits into this classification.

 

Conclusion

 

Residents of Rothwell Crescent have submitted a petition requesting that Council close Rothwell Crescent at Little Street. It is considered that a detailed traffic study is required to ascertain whether traffic management is required in Little Street or Rothwell Crescent. Council officers will liaise with the head petitioner and work with the local community before tabling a report for the consideration of the Lane Cove Traffic Committee and final endorsement by Council.

 

 

RECOMMENDATION

That:-

1.   Council receive and note the petition; and

2.   The head petitioner be informed that a traffic study will be undertaken and Council officers will liaise with the residents of Rothwell Crescent and Little Street in this respect.

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

        


Ordinary Council Meeting 16 March 2015

Lane Cove Pet Festival

 

 

Subject:          Lane Cove Pet Festival    

Record No:    SU4953 - 12623/15

Division:         Lane Cove Council

Author(s):      Councillor David Karpin 

 

 

Background

 

Pets play an important role in Modern Life.

They particularly bring pleasure to children and Aged members of our community. I believe many of our Residents and their families would enjoy a Celebration of our Pets in Spring. We could have competitions for:-

 

1. Top Dog;

2. Top Cat;

3. Best Bird; and

4. Best Other Pet.

 

The main event would be a Pet Parade.

We should raise money for an appropriate Charity such as Seeing Eye Dogs of NSW.

 

We should seek donations to fund the Festival from Pet Food Companies, Retailers and Veterinary Clinics.

 

 

 

RECOMMENDATION

 

That Council appoint a Steering Committee to plan and oversee a Lane Cove Pet Festival for Spring, 2015.

 

 

 

 

 

 

Councillor David Karpin

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 16 March 2015

St Leonards South Master Plan – Community Consultation

 

 

Subject:          St Leonards South Master Plan – Community Consultation    

Record No:    SU5422 - 14564/15

Division:         Lane Cove Council

Author(s):      Councillor Pam Palmer 

 

 

Executive Summary

 

The purpose of this motion is to consider an extension of the time allocated for residents to make a submission in regard to the St Leonards South Master Plan.

 

Discussion

 

I have been approached by a number of residents requesting an extension of time to make submissions.

 

Several reasons have been given, including:-

·    The Independent Economic Review (HillPDA report) was only made available online this month;

·    Some residents have requested amendments to the HillPDA report due to perceived factual errors;

·    The Plan’s Appendices A (3-D modelling) and B (Demographics) also only became available online this month; and

·    Residents outside the Plan’s recommended area for higher density have taken time to become engaged in the issues, despite being affected by the Plan.

 

Given the potential impact of the Plan, the request for an extension of time seems reasonable.

 

 

 

RECOMMENDATION

 

That the cut-off date for submissions be extended by four (4) weeks to 10 April 2015.

 

 

 

 

 

 

Councillor Pam Palmer

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

    


Ordinary Council Meeting 16 March 2015

DCP Amendment - 296-314 Burns Bay Road

 

 

Subject:          DCP Amendment - 296-314 Burns Bay Road    

Record No:    SU2589 - 1077/15

Division:         Environmental Services Division

Author(s):      Terry Tredrea 

 

 

Executive Summary                    

 

At its meeting of 17 November, 2014, Council resolved to exhibit amendments to the Development Control Plan 2010 (DCP).  The draft DCP amendments (at AT-1) aim to amend the site-specific controls for the land zoned R4 High Density Residential, known in the DCP as Block 1: Burns Bay Rd, as follows:-

 

i.    To supplement the existing controls relating to the local site context;

 

ii.    To expand the locality to include 296 and 302 Burns Bay Rd – as the site-specific controls currently relate only to Nos. 304-314 – and to reflect minor boundary changes. These additional lots, between Waterview  Drive and Burns Bay Road have been added to the site to improve its design and the road configuration; and

 

iii.   To provide administrative editing so that the controls are consistent with the standard DCP 2010 format, and consolidated into one document – currently they refer to an external consultant’s report.

 

Council adopted for exhibition the draft amendment to DCP 2010: Part C - Residential Localities - Burns Bay Road - Block 1 as attached at AT-1, and resolved that a further report be submitted at the conclusion of the exhibition. The draft amendment was exhibited for six weeks between 7 January 2015 and 18 February 2015.

 

Background

 

No. 304-314 Burns Bay Rd is a Council-owned disused bowling club site, zoned R4 High Density Residential and RE1 Public Recreation. This zoning permits parkland to the east of Waterview Drive and apartments west of Waterview Drive and facing the new park. AT-2 shows the proposed subdivision to create the park, road and residential land, as well as the proposed road closure over No 302.

 

No 296 Burns Bay Road was compulsorily acquired by Council on 21 November, 2014 for road widening. Much of No 296 will become public road to connect Waterview Drive to the traffic lights on Burns Bay Road.

 

A formal application has been lodged with NSW Trade and Investment Crown Lands to close that part of public road between the south-east corner of 296 Burns Bay Road and the north-east corner of the residential land portion of 302-314 Burns Bay Road. Once the proposed road closure is completed, the remnant part of No 296 along with the proposed closed road would form part of an amalgamated site for residential flats redevelopment.                      

 

 A planning proposal was approved by Council on 19 May, 2014 for submission to the Department for minor boundary adjustments to the zoning and land classifications of these properties and the adjacent road, park and proposed community centre. The adjustments align the zone boundaries with the western boundary of Waterview Drive.

 

 


Discussion

 

Issues raised in public submissions

 

The exhibition of the draft DCP amendments was held from 7 January 2015 to 30 January 2015, and four submissions were received.

 

Density concern: Three submissions raised concerns regarding the additional  residential flat buildings in this part of Lane Cove.

 

Response: As the draft amendment to the Development Control Plan 2010 (DCP) covers such issues as setbacks, vehicle entry, car parking, ceiling heights, etc. - matters not directly relevant to the overall density of development - the submitters’ concerns about density of apartments are not relevant to this amendment.

 

Prior to the LEP 2009, the site was provisionally controlled by a site-specific DCP produced in 2008 by Scott Carver.  It should be noted that the height of RL46m in the provisional Scott Carver planning controls is overridden by the 25m under the LEP. Also, the FSR of 2.3:1 in the provisional Scott Carver planning controls is overridden by the 2:1 under the LEP. The effect of the LEP has been to reduce the potential density of residential development in the area.

 

Protection of existing western perimeter trees

 

Concern: Scott Carver Section 5.5 requiring that “the existing tree canopy should be retained where possible” should not be removed. Also, car parking should not extend to all boundaries “below ground”. This poses a threat to the western perimeter trees.

 

Response: It is foreseeable that vegetation may be removed if the sites are amalgamated. However, justification for any removal of vegetation needs to be dealt with in an arborist’s report included in any DA Council currently requires that 25% of the site area of residential flat buildings contains deep soil planting. There is ample opportunity up to and including along Burns Bay Road to include mature landscaping. Any landscape plan accompanying a DA for the site will need to demonstrate that these trees are planted to maximize their use as a visual barrier to Burns Bay Road. A considerable sum is included in Council’s Principle Project Requirements to achieve mature landscaping providing an entrance into the Waterview Drive precinct.

 

Setback from Burns Bay Road of west-facing apartments

 

Concern: The new apartments at Block 2 – 316-332 Burns Bay Road are set back 10m. Council’s DCP (Part C, clause 3.5.1) requires consistency of setbacks with that “predominant" along the street, in part to protect visual privacy from the street. Secondly, acoustic and visual privacy of west-facing apartments on a “busy arterial road” would be better protected by a 10m setback than the proposed 6m setback.

 

Response: The DCP amendment does not propose a change to the standard 6m setback requirement of the current site specific DCP.

Block 2 apartments were set 10m back specifically to allow for a future deceleration lane along Burns Bay Road. This 10m deep setback was not intended to be a precedent for the setback for adjoining Block 1. The proposed 6m setback from Burns Bay Road allows for acceptable amenity whilst maximizing the size of the public park.

 

Building length

 

Concern: It is proposed that building length along Burns Bay Road be permitted to extend beyond 40m “if façade articulation is satisfactory”. This could lead to conflict with Objective 4, “to provide for public and private views to Burns Bay and Riverview College”. The DCP should require one view corridor separating the usual 40m front façade. 

 

Response: This is consistent with DCP Part C Clause 3.4:

“The maximum overall width of the building fronting the street shall be 40m. Greater widths may be permissible if the proposed building articulation is satisfactory in the streetscape.”

 

The irregular shape of the developable space, together with a requirement to set back from the Northern Ocean Outfall Sewer (NOOS) located approximately 20m from the southern boundary, will reduce the visual impact of a long building, which is part of a satisfactory “streetscape”. This allows satisfaction of Objective 4 which requires “public and private views to Burns Bay and Riverview College”.

 

The building is also expected to articulate in response to the bend in Burns Bay Road.  The development will be restricted to the north of the site, effectively maintaining both an open area for the child care centre as well as public views through from Burns Bay Road.

 

The demolition of the existing commercial building on No 296 for road improvements also provides an opportunity to open up district views.

 

Neighbourhood Shop

 

Concern: Council is asked to consider requiring a local shop within development.

 

Response: A shop, as well as a child care centre, form part of Council’s resolved minimum objectives for the site. A shop is a permitted use under the LEP, and no further DCP controls are required.

 

Northern Ocean Outfall Sewer

 

Concern: A 5m foundation setback and 3m building setback is required from the Northern Ocean Outfall Sewer (NOOS), but the location of the NOOS is not shown. The public is unable to comment on the resulting location of a potential building.

 

Response: The exact location of the NOOS is not shown on Council maps because it is the responsibility of a developer to contact Sydney Water for the exact location. It is known to follow an east-west trajectory beginning approximately 20m north of the south-west corner of the subject site. This location is likely to render development of the south-west corner of the site problematic, thereby providing a generous view corridor between the subject site and adjoining buildings to the south.

 

Change in “development area”

 

Question: The final “development area” of the part zoned R4 was quoted as approximately 2,800m2 in the Major Projects Plan. With the inclusion of Lots 101 and 31, what is the new development area?

 

Answer:  The final area permissible for residential development is the subject of a Planning Proposal to redefine the R4/RE1 zoning boundary as a result of the creation of Waterview Drive. This Proposal is yet to be sent to the Department of Planning. The proposed R4 area of 296-314 Burns Bay Road that is developable is approximately 4,400m2, excluding the road link across No296, which may account for as much as 50% of No296.

 


Conclusion

 

This report considers the merits of four submissions received during the public exhibition of DCP Draft Amendment – 314 Burns Bay Road. Three of these submissions concerned the permissibility and noise/traffic impacts of additional residential flat buildings in this area. This matter is not the subject of this amendment to the DCP as it relates to density controls of the LEP.

 

Issues raised in submissions that are controlled by the existing DCP include:-

1.   Protection of site trees;

2.   Setback along Burns Bay Road;

3.   Provision of deep soil planting on development proposals for residential flat buildings, especially as it relates to underground car parking; and

4.   Building length along Burns Bay Road extending beyond 40m “if façade articulation is satisfactory”, as it impacts view corridors.

 

These issues are addressed by the generic DCP2010, and so it is not considered necessary to amend the site-specific DCP.

 

Issues raised in submissions that are not directly controlled by the existing DCP include:-

1.   Zoning to permit residential flat buildings; and

2.   Provision of a neighbourhood shop.

 

These issues are addressed in the LEP2009, rather than in the DCP.

 

In conclusion, it is recommended that Council adopt the DCP as exhibited.

 

 

RECOMMENDATION

 

That:-

 

1.   Council  adopt Development Control Plan Amendment – 296-314 Burns Bay Road as exhibited - attached at AT-1; and

 

2.   The Development Control Plan Amendment – 296-314 Burns Bay Road is to take effect upon its advertisement in a local newspaper as soon as practical.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Draft DCP Amendment – Locality 1 – Burns Bay Road

2 Pages

 

AT‑2 View

Subdivision Plan

2 Pages

 

 

 


Ordinary Council Meeting 16 March 2015

Strategy for an Age Friendly Lane Cove 2014 - 2017

 

 

Subject:          Strategy for an Age Friendly Lane Cove 2014 - 2017    

Record No:    SU5300 - 10718/15

Division:         Human Services Division

Author(s):      Carol Sinclair 

 

 

Executive Summary

 

Council was recently welcomed as a member into the WHO Global Network of Age Friendly Cities and Communities.  The Draft Strategy for an Age-Friendly Lane Cove: 2014-2107 has now been prepared. The draft document has been reviewed by Council staff and is being referred to by the Lane Cove Age-Friendly Advisory Committee.  This report recommends the Strategy be adopted for the purpose of community consultation.

 

Background

 

At the Council meeting of 17 February 2014 Council considered a report discussing the development of an ‘Age-Friendly Lane Cove’ Strategy based on the processes required in the World Health Organisations (WHO) Global Age-Friendly Cities Project.

 

Consultants were engaged to hold consultations with the community, develop a baseline assessment of the age-friendliness of Lane Cove and an action plan to address the suggestions for improvement. Council was welcomed as a member into the WHO Global Network of Age Friendly Cities and Communities in June 2014, the Draft Strategy for an Age-Friendly Lane Cove, 2014-2017 was completed in September 2014 following consultation with Managers and Executive Managers across Council and the Lane Cove Age-friendly Advisory Committee was established in September 2014 following a report to Council on 21 July 2014. The Committee has been meeting regularly and has selected priority actions for implementation.

 

Discussion

 

The content for the draft Action Plan for an Age-Friendly Lane Cove was sourced from consultations that began in February 2014.   Ten (10) focus groups and four (4) general community forums were conducted and surveys, either online or by paper, were received from 275 people. A total of 450 people provided their views on the age-friendliness of Lane Cove. The findings have been presented in a Baseline Assessment (attached as AT-1) under each of the eight domains or topic areas:-

·    Outdoor spaces;

·    Streets and buildings;

·    Transport;

·    Housing;

·    Respect and social inclusion;

·    Social participation;

·    Communication and information;

·    Civic participation; and

·    Community support and health services. 

 

Goals for each domain and the strategies and actions to achieve them were extrapolated from the Baseline Assessment to form the Draft Strategy for an Age-Friendly Lane Cove: 2014-2017, shown attached as AT-2.  Actions from the Draft Action Plan have been informing the work of the Age-friendly Advisory Committee since its first meeting on 23 October 2014.

 

In order for the goals and strategies to be formally incorporated into Council’s Plans the Draft Strategy needs to be adopted by Council. 

 

Community Consultation

 

Statement of Intent

 

The consultation is designed to seek public opinion on the Draft Strategy for an Age-Friendly Lane Cove, 2014-2017 attached.  Comments received will assist Council in finalising the Strategy for an Age-Friendly Lane Cove Plan.

 

Method

 

Level of Participation

Inform

Inform

Consult

Form of Participation

Open

Targeted

Open

Target Audience

Lane Cove Community and community groups

Key Message givers eg. Lane Cove and North Side Community Services, Meeting House, Probus groups, Rotary Club of Lane Cove and the like

Lane Cove Community

Proposed Medium

Advertisement and

eNewsletter

 

Notification Letters

Public Exhibition and

Website Exhibition

Indicative Timing

April -  May

April -  May

April -  May

 

Conclusion

 

Council recently considered a report discussing the development of an ‘Age-Friendly Lane Cove’ Strategy based on the processes required in the World Health Organisations (WHO) Global Age-Friendly Cities Project. Following extensive community consultation the Draft Strategy for an Age-Friendly Lane Cove: 2014-2017 has now been prepared.   It is recommended that the draft strategy be adopted for the purpose of community consultation.

 

 

RECOMMENDATION

That:-

1.    Council adopt the Draft Strategy for an Age-Friendly Lane Cove: 2014-2017 for the purpose of public consultation;

2.    The Draft document be put on public exhibition for a period of 6 weeks in accordance with the consultation strategy outlined in the report; and

3.    A further report be prepared for Council following the consultation period.

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

Baseline Assessment - Age-Friendly Lane Cove

297 Pages

Circulated Separately

AT‑2 View

Strategy for an Age-Friendly Lane Cove: 2014-2017 - Draft Action Plan

68 Pages

 

AT‑3 View

Previous Council Report - Age-Friendly Lane Cove - 17 February 2014

3 Pages

 

AT‑4 View

Report Acceptance into the World Health Organisation Global Network of Age-Friendly Cities and Communities

2 Pages

 

 

 


Ordinary Council Meeting 16 March 2015

Osborne Park/Gore Hill Traffic & Parking Study

 

 

Subject:          Osborne Park/Gore Hill Traffic & Parking Study    

Record No:    SU5586 - 12107/15

Division:         Open Space and Urban Services Division

Author(s):      Sashika Young 

 

 

Executive Summary

 

In recent years the Osborne Park - Gore Hill area of Lane Cove has been the subject of frequent complaints from residents in relation to traffic and parking issues. As a result, Council commissioned Luxmoore Parking and Safety to undertake a suburb-wide study to firstly determine the nature and extent of the traffic and parking problems in the area and secondly to provide detailed recommendations to alleviate these problems. The following report discusses the key findings from the study and outlines recommendations to address the issue of high parking demand and access for service vehicles for several streets within the study area.

 

Background

 

A number of recurring traffic and parking issues have been brought to Council’s attention over recent years.  The following provides some examples of concerns raised however does not necessarily represent an exhaustive list of issues:-

a)   Commuter Parking

Lane Cove residents on the south side of Pacific Highway frequently report excessive commuter parking on local streets, restricting the availability of parking for local residents and their visitors. It has been reported that many of these commuters then go to work in the Artarmon industrial area, at the Fox Sports site and at the TAFE / UTS site in Willoughby LGA;

b)   Waste Collection

Council’s waste collection contractor, URM, has reported numerous problem locations within the study area. Some remedial parking restrictions have already been installed, for example on Crowther Avenue, but it is likely that this issue requires further attention to ensure that access for waste collection trucks is maintained;

c)   Driveway Access / Egress

Due to the high demand for on street parking in parts of the suburb, many residents are adversely affected by vehicles parking too close to driveways and impeding visibility and at times physically impeding access or egress from properties;

d)   Road Safety

Due to the narrowness of many residential streets in the suburb, frequent complaints are received regarding the flow of two-way traffic and poor visibility of oncoming vehicles due to the presence of parked cars on one or both sides of the road; and

e)   Rat-Running

Local residents have reported a large number of drivers rat-running through local streets to avoid queues on the State road network, particularly the Longueville Rd / Pacific Highway intersection.

 


To address these issues, the consultant undertook consultation with all affected stakeholders, including but not limited to:-

·    Relevant Council staff;

·    Local residents and residents groups such as Osborne Park Progress Association;

·    Council’s waste collection contractor, URM;

·    State Transit Authority (Sydney Buses); and

·    North Shore Local Area Command (NSW Police).

 

The consultant also undertook a range of surveys necessary to determine the nature of the perceived and actual traffic and parking problems in the area. These surveys included:-

·    On and off-street parking occupancy surveys;

·    Traffic counts (volume and speed);

·    Turning counts;

·    Audit of signs, lines and parking restrictions; and

·    Analysis of street environmental capacity, based on road widths, demand for parking, setbacks, volume, speed, gradient etc.

 

Additionally, Council provided all pre-existing traffic count data to the consultant.

 

Discussion

 

Luxmoore undertook the study in accordance with Council’s brief and the scope of works provided. Extensive community consultation was undertaken to ascertain the extent of the parking and traffic problems being experienced by the residents of Osborne Park. The results of the consultation and surveys are included in Luxmoore’s report, shown attached as AT-1.

 

Conclusion

 

The ‘Osborne Park/Gore Hill Parking Study’ developed by Luxmoore identified a number of issues that required further consideration and the application of specialist expertise. Following the analysis of these they have put forth the following recommendations with regards to changes to parking arrangements in the area:-

 

a)   The installation of statutory 10m ‘No Stopping’ signs on the corners of streets, particularly where vehicles are parking close to the corners.  This will ensure that the turning path remains clear for buses and waste collection services;

b)   The installation of a 30m Bus Zone Monday to Saturday, at the bus stops along Ronald Avenue. The 30m bus zone is the required length for a 12.5m bus and is necessary to allow the bus to stop alongside the kerb without blocking the flow of traffic;

c)   The installation of a ‘No U-Turn’ sign in Greenwich Road at the intersection of Bellevue Avenue to prevent vehicles undertaking u-turns. This is one of the behaviours which has contributed to the accident history at this location; and

d)   The regular pruning of all vegetation in the study area, particularly along the bus route, to a height which allows a heavy vehicle to pass through the street and carry out its function in a safe manner. In particular the following streets have been identified by both the bus drivers and the waste collection drivers as an issue:-

·      Wisdom Road;

·      Kingslangley Road;

·      Osborne Road;

·      Bellevue Avenue;

·      Kimberley Avenue;

·      Cobden Avenue;

·      Angus Avenue;

·      Allison Avenue;

·      Ronald Avenue; and

·      Innes Road.

 

To address the issue of high parking demand in streets that are within walking distance of the Artarmon Industrial Area, Luxmoore have proposed the following options:-

 

Option 1: Removal of the Existing Resident Parking Scheme

 

This option recommends that all existing resident parking schemes be removed from all the local streets to allow a better spread of commuter parking. This would allow a more even spread of parking occupancy in most streets.

 

Option 2: Additional Resident Parking Scheme

 

This option aims to give residents parking priority over commuters and recommends that a Resident Parking Scheme (RPS) be installed in all the streets identified as High Occupancy Parking. It must be noted that not all residents within the study area would qualify for a RPS under the current scheme.

 

Option 3: Time Restricted Parking

 

This option allows for a balance between commuter and resident parking on High Occupancy Parking streets. The option will leave one side of the street unrestricted for all day parking whilst having time restricted 3P parking on the adjacent side of the street for short-term visitors. All existing parking restrictions including resident permit parking will require to be removed. This option allows for a good balance between commuter and resident parking on High Occupancy Parking streets.

 

It is proposed that Council gauge the community’s acceptance to the adoption of an ongoing policy for parking management in areas of high demand; Option 3 – ‘Time Restricted Parking in High Occupancy Parking Streets’.

 

Community Consultation

 

Statement of Intent

 

The consultation is designed to seek feedback from the residents of Osborne Park/Gore Hill on the recommendations of the Luxmoore traffic & parking study.  Comments received will assist Council in finalising the traffic and parking measures to be implemented, and whether to adopt Option 3 – ‘Time Restricted Parking in High Occupancy Parking Streets’ as part of Council’s parking policy.

 


Method

 

Level of Participation

Consult

Form of Participation

Open

Target Audience

Osborne Park/Gore Hill Community

Proposed Medium

Public Exhibition and

Website Exhibition

Indicative Timing

April

 

 

RECOMMENDATION

That:-

1.   For the purposes of public exhibition, Council adopt the following recommendations of Luxmoore Parking and Safety as per the final report of the ‘Osborne Park/Gore Hill Parking Study’ of 28 January 2015:-

a)    Install statutory 10m ‘No Stopping’ signs on the corners of streets, particularly where vehicles are parking close to the corners, to ensure that the turning path remains clear for buses and waste collection services;

b)    Install a 30m Bus Zone Monday to Saturday, at the bus stops along Ronald Avenue to allow a 12.5m bus the length is necessary to stop alongside the kerb without blocking the flow of traffic;

c)    Install a ‘No U-Turn’ sign in Greenwich Road at the intersection of Bellevue Avenue to prevent vehicles undertaking u-turns; and

d)    Regularly prune vegetation in the study area, particularly along the bus route, to a height which allows a heavy vehicle to pass through the street and carry out its function in a safe manner, specifically at the following locations:-

·    Wisdom Road;

·    Kingslangley Road;

·    Osborne Road;

·    Bellevue Avenue;

·    Kimberley Avenue;

·    Cobden Avenue;

·    Angus Avenue;

·    Allison Avenue;

·    Ronald Avenue; and

·    Innes Road.

2.   As part of the public exhibition detailed in 1, Council gauge the community’s acceptance to the adoption of an ongoing policy for parking management in areas of high demand; Option 3 – ‘Time Restricted Parking in High Occupancy Parking Streets’.

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

ATTACHMENTS:

AT‑1 View

Luxmoore Osborne Park Gore Hill Parking Study

21 Pages

 

 


Ordinary Council Meeting 16 March 2015

Public Park at 304-314 Burns Bay Road, Lane Cove

 

 

Subject:          Public Park at 304-314 Burns Bay Road, Lane Cove    

Record No:    SU5242 - 13673/15

Division:         Open Space and Urban Services Division

Author(s):      Wayne Rylands 

 

 

 

Executive Summary

Council called for tenders in accordance with Council’s Tender and Quotation Procedure for the provision of Landscape Construction Services to construct a public park at 304-314 Burns Bay Road, Lane Cove.  This report provides details on the tender process conducted and recommends that the tender from Glascott Landscape & Civil be accepted.

 

The area to be made into a public park at 304 -314 Burns Bay Road has had a number of different uses over the years, most recently being the Burns Bay RSL Bowling Club. However, prior to that it was used as a sports field (Mangrovite Oval), and even earlier for industrial purposes. As the area undergoes significant redevelopment, the park will now be surrounded by residential apartments. The proposed public park will be about 4700m2, and will consist of public open space, community garden, children’s playground, viewing platform, retaining walls and natural landscaped amphitheatre. The overall design of the Park was based on the community consultation in October 2013.

 

Discussion

The tenders were advertised in the Sydney Morning Herald, Council website, the North Shore Times and via Tenderlink.

The work will be let using “AS 4000:1997, General conditions of contract”, as amended by Schmidt-Liermann Lawyers to meet Council’s preferences.  Tender specifications were prepared detailing the schedule of work, hours of work, safety requirements and reporting requirements.  The specification outlined that the tender submissions would be assessed based on the following weighted criteria:-

(a)       Pricing:    25%

·      Best value to Council.

The bids were scored based on a pro rata difference in prices submitted, with the lowest price receiving 25 points. 

(b)       Capacity,  Capability and Timing:     40%

·      Past record and/or demonstrated ability to provide good/services within the specified time constraints;

·      The Tenderer's technical expertise; resource and financial management skills including;

·      Proposed methods of service delivery; and

 

·      Continuous Improvement.

To achieve the maximum score the tenderer is to have the capability to provide the goods and perform the services required, provide full details of personnel and equipment to carry out the work, management structure of the company and contingency plans to cover downtime and other unforeseen circumstances. 

(c)        Experience:     25%

·      The relevant experience of the Tenderer and key personnel and the extent of skills/qualifications of the people who will be engaged to carry out the contractor's obligations under the Contract;

·      Structure of the Organisation;

·      Contracts of similar nature with other NSW Councils;

·      Demonstrated financial capability to provide the Work/Services at both a financial and operational level with a clearly identifiable management structure;

·      Experience of Sub-Contractor; and

·      Referees responses.

Reference checks were counted into this element of the assessment. A financial assessment was also conducted by Corporate Scorecard.

(d)       Work, Health & Safety:     5%

·      Work, Health and Safety policies and procedures;

·      Quality Assurance Programs;

·      Insurances; and

·      Work Method Statements.

Sustainability and Environment Assessment refers to the manner in which environmental issues are to be appropriately addressed, including commitment to due diligence and the principles of ecologically sustainable development (ESD) in regard to environmental legislation and documentation outlining past performance in regard to environment protection and enhancement initiatives. Occupational Health and Safety refers to the tenderer’s commitment to and compliance with current Work, Health and Safety legislation.

To achieve the maximum score the tenderer is to have fully documented and certified Quality Assurance procedures to ISO 9001 along with OH&S certification to AS 4801.

 

(e)        Environment and Sustainability:     5%

·      Response to Council’s Environmental Questionnaire; and

·      Environmental policies and procedures.

To achieve the maximum score the tenderer is to provide details of an environmental policy and answer yes to all applicable questions in the Environmental Survey included in the tender specification and to provide details in their submission that they have an OHS Management Plan and work method statements.  Additional points are awarded for accreditation to AS 14001:2004.

Council advertised the tender in the Sydney Morning Herald on, January 24, 27 and 28, 2015, the North Shore Times on January 31, 2015 and on the Tenderlink website. Tenders closed at 2:00 p.m. on Wednesday February 25, 2015 and Council received 7 submissions. 

The tender evaluation panel consisted of Council’s Manager – Open Space & Urban Services, Landscape Architect – Open Space & Urban Services and Engineer – Open Space & Urban Services

Each tender was assessed based on the above weighted criteria and ranked accordingly:-

 

Company

Price (25%)

Capability & Capacity (40%)

Experience (incl References) (25%)

Work,

Health & Safety

(5%)

Environmental & Sustainability (5%)

 

Overall

Michael Camporeale

 

 

 

= Preferred

= Preferred

 

Stone Will

 

 

 

= Preferred

= Preferred

 

Design Landscapes

= Preferred

 

 

= Preferred

= Preferred

 

Hargraves Urban

 

 

 

= Preferred

= Preferred

 

Glascott Landscape & Civil

= Preferred

Preferred

Preferred

= Preferred

= Preferred

Preferred

Community Assets and Infrastructure

 

 

 

= Preferred

= Preferred

 

Talis Civil

 

 

 

= Preferred

= Preferred

 


Council Workshop

The tender panel’s recommendation was presented to Councillors at a meeting of the Council Selection Committee on Monday 9th March 2015. This allowed Councillors to more closely examine the process and the proposed recommendation of the Tender Panel.
Conclusion

A confidential memorandum has been circulated separately to Councillors detailing the prices submitted by each tenderer, how each of the weighted criteria was assessed and details of the reference checks undertaken of the recommended tenderer.

 Having recorded the highest score across the weighted criteria and positive reference checks were received about the quality and reliability of their work, the Tender Panel recommends:-

1.   The tender for the for the provision of landscape construction services to construct a public park at 304-314 Burns Bay Road, Lane Cove be awarded to Glascott Landscape & Civil for an amount of $1,102,496.08; and

2.   The General Manager be authorised to enter into contract with them. 

 

 

 

RECOMMENDATION

 

That:-

1.   Council consider the recommendation from the Tender Panel and accept the tender from Glascott Landscape & Civil for the provision of landscape construction services to construct a public park at 304-314 Burns Bay Road, Lane Cove for an amount of $1,102,496.08; and

2.   The General Manager be authorised to enter into contract with Glascott Landscape & Civil.

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 16 March 2015

Tender for Preliminary Design of St Leonards Bus Rail Interchange and Plaza

 

 

Subject:          Tender for Preliminary Design of St Leonards Bus Rail Interchange and Plaza    

Record No:    SU5700 - 13701/15

Division:         Open Space and Urban Services Division

Author(s):      Wayne Rylands 

 

 

 

Executive Summary

 

Council called for tenders in accordance with Council’s Tender and Quotation Procedure for the provision of services to deliver the preliminary design for the St Leonards Bus Rail Interchange and Plaza. This report provides details on the tender process conducted and recommends that the tender from Aurecon Architectus be accepted.

 

Discussion

The tenders were advertised in the Sydney Morning Herald, Council website, and via Tenderlink.

The work will be let using “AS 4000:1997, General conditions of contract”, as amended by Schmidt-Liermann Lawyers to meet Council’s preferences.  Tender specifications were prepared detailing the schedule of work, hours of work, safety requirements and reporting requirements.  The specification outlined that the tender submissions would be assessed based on the following weighted criteria:-

(a)       Pricing:    35%

·      Best value to Council.

The bids were scored based on a pro rata difference in prices submitted, with the lowest price receiving 25 points. 

(b)       Capacity &  Capability:     25%

·      Past record and/or demonstrated ability to provide good/services within the specified time constraints;

·      The Tenderer's technical expertise; resource and financial management skills including;

·      Proposed methods of service delivery; and

 

·      Continuous Improvement.

To achieve the maximum score the tenderer is to have the capability to provide the goods and perform the services required, provide full details of personnel and equipment to carry out the work, management structure of the company and contingency plans to cover downtime and other unforeseen circumstances. 

(c)        Experience:     25%

·      The relevant experience of the Tenderer and key personnel and the extent of skills/qualifications of the people who will be engaged to carry out the contractor's obligations under the Contract;

·      Structure of the Organisation;

·      Contracts of similar nature with other NSW Councils;

·      Demonstrated financial capability to provide the Work/Services at both a financial and operational level with a clearly identifiable management structure;

·      Experience of Sub-Contractor; and

·      Referees responses.

Reference checks were counted into this element of the assessment. A financial assessment was also conducted by Corporate Scorecard.

(d)       Work, Health & Safety:     5%

·      Work, Health and Safety policies and procedures;

·      Quality Assurance Programs;

·      Insurances; and

·      Work Method Statements.

Work Health and Safety refers to the tenderer’s commitment to and compliance with current Work, Health and Safety legislation. To achieve the maximum score the tenderer is to have fully documented and certified Quality Assurance procedures to ISO 9001 along with OH&S certification to AS 4801.

 

(e)        Environment and Sustainability:     5%

·      Response to Council’s Environmental Questionnaire; and

·      Environmental policies and procedures.

Sustainability and Environment Assessment refers to the manner in which environmental issues are to be appropriately addressed, including commitment to due diligence and the principles of ecologically sustainable development (ESD) in regard to environmental legislation and documentation outlining past performance in regard to environment protection and enhancement initiatives. To achieve the maximum score the tenderer is to provide details of an environmental policy and answer yes to all applicable questions in the Environmental Survey included in the tender specification and to provide details in their submission that they have an OHS Management Plan and work method statements.  Additional points are awarded for accreditation to AS 14001:2004.

(f)        Documentation:        5%

To achieve the maximum score the tenderer is to provide clear, correct and concise documentation that details how the tenderer will deliver the preliminary design for the St Leonards Bus Rail Interchange and Plaza in a form that is satisfactory to both Council and TfNSW.

Council advertised the tender in the Sydney Morning Herald on 20 January 2015, and on the Tenderlink website. Tenders closed at 2:00 p.m. on Tuesday 10 February 2015 and Council received 11 submissions. 

The tender evaluation panel consisted of Council’s Executive Manager – Open Space & Urban Services, Manager - Urban Design and Director – Major Projects.


Each tender was assessed based on the above weighted criteria and ranked accordingly:-

 

 

Company

Price (35%)

Capability & Capacity (25%)

Experience (25%)

Environmental & WH&S Programs (10%)

 

Documentation

(5%)

 

Overall

Aecom

 

 

 

 

 

 

Aurecon Architectus

 

Preferred

Preferred

=Preferred

=Preferred

Preferred

Cardno GMU

Preferred

 

 

=Preferred

 

 

Design Inc

 

 

 

=Preferred

 

 

GHD Woodhead Weston Williamson

 

 

 

=Preferred

=Preferred

 

GSA

 

 

 

=Preferred

=Preferred

 

Hyder

 

 

 

=Preferred

=Preferred

 

KBR (Kellogg Brown Root)

 

 

 

 

 

 

PTW SMEC

 

 

 

=Preferred

=Preferred

 

TTW Hassell

 

 

 

=Preferred

=Preferred

 

URS

 

 

 

 

 

 

Council Workshop

The tender panel’s recommendation was presented to Councillors at a meeting of the Council Selection Committee on Monday 9th March 2015. This allowed Councillors to more closely examine the process and the proposed recommendation of the Tender Panel.

Conclusion

A confidential memorandum has been circulated separately to Councillors detailing the prices submitted by each tenderer, how each of the weighted criteria was assessed and details of the reference checks undertaken of the recommended tenderer.

Having recorded the highest score across all the weighted criteria and positive reference checks were received about the quality and reliability of their work, the Tender Panel recommends:-

1.   The tender for the provision of services to deliver the preliminary design for the St Leonards Bus Rail Interchange and Plaza be awarded to Aurecon Australasia Pty Ltd for an amount of $247,135 (ex GST); and

2.   The General Manager be authorised to enter into contract with them


 

 

 

RECOMMENDATION

 

That:-

1.   Council accept the tender from Aurecon Australasia Pty Ltd for the provision of services to deliver the preliminary design for the St Leonards Bus Rail Interchange and Plaza be awarded to for an amount of $247,135 (ex GST); and

2.   The General Manager be authorised to enter into contract with Aurecon Australasia Pty Ltd. 

 

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 16 March 2015

Love Where You Live Sponsorship Program

 

 

Subject:          Love Where You Live Sponsorship Program    

Record No:    SU4985 - 13310/15

Division:         Human Services Division

Author(s):      Corinne Dickinson 

 

 

Executive Summary

This report details the proposed Love Where You Live Sponsorship Program.

The program contributes funding to community-driven activities that provide opportunities to celebrate the Lane Cove community.

The funding is to be sourced from the sustainability levy as part of the Love Where You Live program and, if the trial is successful, could be run annually in the same timeframe as the existing Sustainability Small Grants program.

 

Background

Over the past 18 months Council has developed the Love Where You Live campaign that aims to celebrate the community spirit that leads to a safe, connected and vibrant community. It supports activities that involve connecting with neighbours, enjoying outdoor events, celebrating local history, encouraging respect of public spaces and supporting our community on the basis that they contributes to the 'village feel' that makes Lane Cove a great place to live, work and play.

As part of Council’s commitment to promoting activities and resources that celebrate Lane Cove and its people, the Love Where You Live Sponsorship Program aims to support neighbourly activities run by the very people who love their community.

Council may grant financial assistance under Section 356 of the Local Government Act 1993. The Love Where You Live Sponsorship program would make funding available to new activities, primarily events, with the view that this empowers the community to initiate and promote activities that contribute to community cohesion.

The existing Sustainability Small Grants program relates to program-based activities that contribute to measurable and tangible outcomes across a variety of sustainability themes. Funding rounds are run twice a year for a maximum of $2,000 ex GST.

 

Discussion

Council’s Financial Assistance and Sustainability Small Grants programs provide for grants across a variety of programs run by community groups in Lane Cove.

The proposed sponsorship program aims to take the Love Where You Live campaign to the next stage by building community capacity to run local neighbourhood activities. It is envisaged that financial support will help encourage community members to bring community-driven activities to life and in turn lead the process of fostering community cohesion in Lane Cove.

To ensure that the sponsorship is directed to appropriate activities, Council has identified priority areas for funding with a view that these will become part of a formal application process.

Sponsorship would be available to initiatives that:-

·    Promote community pride in Lane Cove’s history, its environment, its assets or its people;

·    Complement strategies within Council’s Operational Plan;

·    Clearly identify an area of need at a neighbourhood level;

·    Develop community cohesion at a neighbourhood level;

·    Target a minimum of 50 attendees and be available to the wider community to attend; and

·    Are newly developed to address the Love Where You Live campaign.

Preference will be given to activities that:-

·    Promote innovative use of open spaces and Council assets;

·    Complement Council’s intention to share opportunities across the LGA; and

·    Are well organised with clear deliverables and an ability to meet promotional deadlines.

All endorsed activities will need to utilise the Love Where You Live affiliated logos and clearly acknowledge Council’s sponsorship (promotional materials subject to Council’s approval).

Incorporated organisations based in the Lane Cove Municipality would be eligible for funding. Unincorporated organisations would be able to apply for funding if sponsored by an eligible incorporated organisation. Eligible organisations would be able to apply for funding of up to $1,500 in any given funding round that will commence with a trial round due in May 2015.

It is suggested that the funding be trialled with its success determined by the number of applications, variety of activities and total funding requested. Following its success there would be up to two funding rounds per year, with applications due in March and September as per the Sustainability Small Grants deadlines. Dependent on the amount of funding requested in the trial round (up to $6,000 ex GST available), a limit on annual funding may be developed.

For each funding round, applications would be assessed by relevant Council staff and presented to Council for endorsement.

Community organisations receiving funding will be required to submit an evaluation report providing an overview of the activities, number of attendees, photographic evidence and copies of any resources developed during the project.

 

Conclusion

The Love Where You Live Sponsorship Program seeks to build the capacity of the Lane Cove community to develop their own neighbourhood activities.

The program provides opportunity for Council to be recognised for its support of grassroots activities and to encourage innovative events and activities that celebrate the community spirit that makes Lane Cove such a great place to live, work and play.

 

 

 

RECOMMENDATION

 

That Council:-

1.    Develop and trial the Love Where You Live Sponsorship Program;

2.    Promote the Love Where You Live Sponsorship Program to local community organisations and the wider community; and

3.    Bring recommendations for funding under the Love Where You Live Sponsorship Program to Council for determination.

 

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 16 March 2015

Nominations for Community Membership on Advisory Committees

 

 

Subject:          Nominations for Community Membership on Advisory Committees    

Record No:    SU827 - 1028/15

Division:         Corporate Services Division

Author(s):      Kirsty Fleming 

 

 

Executive Summary

At its Ordinary Council Meeting of 15 September 2014, Council reviewed the current representation on its Advisory Committees and determined to advertise the vacant community representative positions on various committees.  Nominations were opened from Friday, 31 October to Friday, 21 November 2014.  Completed nominations were received for the Lane Cove Bicycle Advisory Committee, Lane Cove Public Art Advisory Committee and Bushland Management Advisory Committee. In addition a nomination has also been received for the Aboriginal Advisory Committee.  This report will recommend that the nominations of Josh Blake to the Bicycle Advisory Committee, Rhonda Pryor to the Public Art Advisory Committee, Gaye White to the Bushland Management Advisory Committee and Dennis Foley to the Aboriginal Advisory Committee be endorsed.

Background

Council is committed to ensuring the community is informed and encourages community participation in decision making by operating a variety of Advisory Committees to engage the community.  A recent review of the current representation on its Advisory Committees identified vacancies on the following Committees:-

·    Lane Cove Bicycle Committee;

·    Bushland Management Advisory Committee;

·    Cameraygal Festival Committee;

·    Lane Cove Cultural Advisory Committee; and

·    Lane Cove Public Art Advisory Committee.

Discussion

Nominations were sought to fill these vacancies.  Nominations opened on Friday, 31 October 2014 and were advertised in the North Shore Times and on Council’s website.  Additionally, an eNewsletter was distributed to Council’s database of over 7000 residents.  Five (5) nominations were received for the Lane Cove Bicycle Advisory Committee one (1) nomination was received for the Lane Cove Public Art Advisory Committee and one (1) nomination was received for the Bushland Management Advisory Committee. No completed nominations were received for the Cameraygal Festival Committee or the Lane Cove Cultural Advisory Committee.

 

It is recommended that the following nominations be endorsed by Council for appointment to the respective committees:-

·    Lane Cove Bicycle Advisory Committee – Josh Blake – has considerable experience through his previous roles as a member of the Lane Cove Bicycle Advisory Committee, Chairman of Bicycle NSW, and retail representative for the Cycling Promotion.  Josh is the owner of local bike shop Renegade Cycles and actively supports bicycling in the area;

·    Lane Cove Public Art Advisory Committee – Rhonda Pryorhas extensive exhibition experience and holds three university degrees in fine arts. She has also taken part in various short courses in the visual arts, and led children's art workshops. She has arts administration experience through employment at Australia Council for the Arts, and in administration roles within architecture practices; and

·    Bushland Management Advisory Committee – Gaye White – has been a long term active Bushcare Volunteer with a good understanding of bushland, flora and fauna in Lane Cove. As a Bushcare Volunteer Gaye has demonstrated her commitment to the rehabilitation of reserves and a keen interest in the local area.  Additionally she would also be able to provide ongoing information about the progress of Bushcare activities in the local area.

 

In addition to these nominations Council has also received a nomination from Dennis Foley for appointment to the Aboriginal Advisory Committee.  Dennis is a Professor of Indigenous Research at the University of Newcastle, a member of the NSW National Parks Advisory Committee with over two decades experience on Ministerial Advisory Committees and a traditional owner of the Lane Cove Valley.

 

 

RECOMMENDATION

That:-

1.   Council endorse Josh Blake for appointment on the Lane Cove Bicycle Advisory Committee, Rhonda Pryor for appointment to the Lane Cove Public Art Advisory Committee, Gaye White for appointment to Bushland Management Advisory Committee and Dennis Foley for appointment to the Aboriginal Advisory Committee; and

2.   That the nominees be advised of Councils’ decision.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting attachments to this report.

 


Ordinary Council Meeting 16 March 2015

Local Traffic Committee Meeting February 2015

 

 

Subject:          Local Traffic Committee Meeting February 2015    

Record No:    SU1326 - 12220/15

Division:         Open Space and Urban Services Division

Author(s):      Sashika Young 

 

 

Executive Summary

 

The Lane Cove Traffic Committee Meeting was held on Tuesday, 17 February 2015.  The Agenda is included as AT-1.  The Traffic Committee recommendations are shown in the Minutes of the Meeting, included as AT-2.

 

 

 

 

 

 

 

 

 

 

 

 

RECOMMENDATION

 

That Council adopt the recommendations of the Lane Cove Traffic Committee meeting held on Tuesday, 17 February 2015

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

AGENDA - Traffic Committee - February 2015

15 Pages

 

AT‑2 View

MINUTES - Traffic Committee - February 2015

10 Pages

 

 

 


Ordinary Council Meeting 16 March 2015

2015/2016 Draft Budget and 2015-2017 Delivery Program and Operational Plan

 

 

Subject:          2015/2016 Draft Budget and 2015-2017 Delivery Program and Operational Plan    

Record No:    SU5131 - 13707/15

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Introduction

 

The 2015 - 2016 Budget has been formulated in the context of continuing to deliver an unprecedented range of facilities providing long term benefits for existing and new residents, within an ongoing tight economic environment.  This combined with ongoing cost increases in utilities, the pressure local government generally is under from a variety of sources, has once again made the development of this budget difficult. Major pressures include:-

·    Continued rate pegging from the State Government has seen revenue lag behind actual costs, with only a 2.4% increase in Rates approved for 2015/16;

·    Council’s Capital Works program will total some $18M, the projects funded include Little Lane Redevelopment, provision of recreation facilities at 314 Burns Bay Road, construction of new path network at Blackman Park, upgrades at Greenwich Baths, new open space and recreation facilities in Mowbray precinct and design development works for the Rosenthal Carpark redevelopment. Utilisation of Council’s Reserves as part of the funding for these works  impacts on the return on investments as Reserves are accessed;

·    Lower interest rates resulting in lower returns on income from investments; and

·    Employee costs generally are anticipated to increase by approximately 2.7% for 2015/16. Continuation of additional superannuation costs due to past decline in financial returns requires an additional $193,255 per annum over the next 5 years for staff who are in the Defined Benefits super fund.

 

Draft Budget for 2015/2016

 

Budget Summary

 

The 2015/2016 Budget as shown attached as (AT-1) was prepared using Council's normal format and arranged in program areas that reflect Council’s activities. The document contains explanatory notes that describe the activities covered by each of the programs.

 

The 2015/2016 Budget has been formulated on the basis of applying the principle of seeking a balanced budget in cash terms without reliance on debt. Therefore, despite the significant program of works and services, on an Accrual Accounting basis, Council’s budget is balanced, overall expenditure resulting in a net decrease in Council Reserves of $1.5M.

 

To achieve this, the 2015/2016 Draft Budget was formulated based on materials and contracts being pegged at previous years levels. Any changes beyond this were made in an environment of contestability which required individual Divisional Managers to critically evaluate and justify program expenditures, matching each against their respective funding source thus leading to the containment of costs.   The draft budget as presented will continue to facilitate the achievement of Council’s objectives in the coming 12 months.

 

 

 


Fit for the Future Ratios

 

It is important in preparing the 2015/16 budget that financial sustainability ratios remain in a strong position and meet industry benchmarks.  The following comments are made in relation to the published Fit for the Future industry ratios:-

·    The balanced budget continues to ensure that the Operating Performance Ratio will remain above breakeven into the future;

·    Council’s own source revenue remains in a strong position, however is affected by the high level of Section 94 contributions that are expected to be received;

·    The Building and Infrastructure Asset Renewal Ratio also remains in a strong position and will continue to do so while Council experiences high levels of capital expenditure on new and existing projects;

·    The Infrastructure Back Log Ratio and Asset Maintenance Ratios, while unaudited, are both exceeding industry standards; and

·    Council remains debt free and is experiencing decreasing trends in the Real Operating Expenditure per capita.

 

 

Criteria

Benchmarks

Years

2013/14

2014/15

2015/16

Sustainability

Operating Performance Ratio (greater or equal to break-even average over 3 years)

5.13

1.03

0.44

Own Source Revenue Ratio (greater than 60%) average over 3 years)

61.32%

80.45%

77.07%

Building and Infrastructure Asset Renewal Ratio (greater than 100% average over 3 years)

224%

267%

253%

Effective Infrastructure Management

Infrastructure Backlog Ratio (less than 2%)         

1.89%

1.79%

1.74%

Asset Maintenance Ratio (greater than 100% average over 3 years)

136%

128%

130%

Debt Service Ratio (greater than 0 and less than or equal to 20% average over 3 years)

0%

0%

0%

Efficiency

Real Operating Expenditure per capita (decreasing over time)

0.93%         

0.92%

0.90%

 

 

Budget Highlights

 

As noted in the Introduction and Budget Summary, Council is continuing with a period of significant investment in infrastructure, providing long term cultural, social and economic benefits to the Lane Cove Community and visitors to the area. Projects include:-

 

Little Lane Car Park Redevelopment – $6,500,000 has been provided for this project.  It is anticipated that the carpark will be open by December 2015 and fit out of the community and retail space will commence at that time.

 

304-314 Burns Bay Road Redevelopment - $700,000 has been provided to undertake the development of open space and recreational facilities.

 

Rosenthal Car Park Redevelopment - $1,000,000 has been provided for the design development process including appointment of a project design team.

 

Mowbray Precinct – Open Space - $1,000,000 has been provided for the construction of new open space and an active recreation space in the Mowbray Precinct to cater for the additional population growth that is occurring in this area.

 

Blackman Park - $500,000 has been provided for the upgrade of pathway/recreational facilities.

 

Traffic Signals - $600,000 – Intersection of Mowbray Road and Kullah Parade/Hatfield Street, Lane Cove West.

 

Cultural Services – A total of $165,000 has been provided for cultural services program including Sunset in the Village, Plaza decorations, Art Exhibition, Lane Cove Festival and Autumn Harmony Festival.

 

Greenwich Baths – $400,000 has been provided for upgrade works in preparation for the Centenary of the Baths in 2016.

 

Longueville Ferry Shelter - $100,000 has been allocated subject to receipt of a grant for upgrading the historic ferry shelter at Longueville Wharf.

 

Corporate Services

 

Administration 1.1

 

Council will need to continue to contribute an additional $193,255 per annum over the next 5 years for staff who are in the Defined Benefits super fund. Superannuation estimates in individual accounts will vary throughout the budget depending on the number of staff in the scheme.

 

A total of $1,000,000 has been allocated to the design development phase of the Rosenthal Carpark redevelopment including appointment of a project design team to prepare documentation for lodgement of a Development Application. The projects from the Major Projects Plan that are currently underway are funded in the respective programs throughout the budget. They include: 304-314 Burns Bay Road redevelopment (5.7.2) and Little Street Car Park (8.5).

 

$53,000 is provided for Council’s Internal Audit program, which is a shared resource with other NSROC Councils, the program is now at full capacity with 2.5 auditors. External audit services provided under the current agreement with PricewaterhouseCoopers cost a further $36,000.

The NSROC contribution has increased by an incremental amount to $39,578. NSROC continues to play a vital regional advocacy role particularly in response to the State Government’s Fit for the Future program. Current NSROC projects include the regional waste strategy; regional ageing strategy; renewal energy project; and ongoing investigation of resource sharing opportunities such as shared learning and implementation of the NSROC sportsground strategy.

 

Organisation Development - Administration (Program 3.1)

 

Metropool, Council’s Public Liability Insurer, has in recent years expanded the range of insurance products it provides; Councillors and Officers, Fidelity Guarantee, Personal Accident and Casual Hirers insurance are all now included in addition to the Public Liability Professional Indemnity Premium. Unfortunately, due to a higher than normal claims record for the Pool over the past year, there is an increase in the premium for 2015/16. It is anticipated that lower premiums will be enjoyed in coming years. As a guide by size, Council represents 8.0% of the pool yet will pay 5.0% of the contributions in 2015/16.

 

Environmental Services

 

Overall the Environmental Services Division is seeking to consolidate existing program initiatives for the 2015/16 budget year.

 

Strategic Planning (Programme 2.1)

 

An ongoing series of LEP and DCP amendments will continue to be undertaken, and a number of ad hoc special projects arise each year, including in liaison with the Development Assessment Section. $55,000 been provided for progressing with studies and assessing proposals for St Leonards South.

 

Development Control (Programme 6.2)

 

During 2014, Council approved major Development Applications totalling 819 units, with current Development Applications for approximately 1,114 units, which includes 841 units at 1-13A Marshall Avenue and 472-492 Pacific Highway, St Leonards. Decreased revenue in the form of application fees is anticipated with fewer large scale developments (greater than 100 units).

 

Despite some ongoing matters, the legal budget is expected to reduce over time as the Independent Hearing and Assessment Panel (IHAP) determines applications for major Council and contentious development applications.

 

Environmental Health (Programme 6.3.1)

 

Council continues to undertake inspections for food shops, cooling towers, skin penetration and beautician services to ensure public health standards are maintained in the locality. Additionally, from April 2016, Council will be responsible for maintaining the swimming pool register and associated inspection regime, which will increase income from fees.

 

Regulatory Services (Programme 6.4)

 

Council will focus on the efficient and safe movement of vehicles in the Lane Cove CBD and maintain its focus on minimising graffiti, waste dumping and vandalism. Additionally, surveillance of major construction sites will be undertaken to ensure adherence to conditions of consent.

 

Household Garbage Collection (Programme 9.2)

 

Tipping charges reflect increases to the NSW Government s.88 Levy imposed on waste placed in landfill.  Council will continue to implement its waste strategy and educational programs, which seeks to increase diversion rates above 50%. Council is working in partnership with NSROC to develop a Regional Waste Disposal Strategy with the objective of a more efficient and cost effective solution to the disposal and recycling of waste in the region. Tenders for the regional processing and disposal project are currently being assessed, with implementation anticipated for 2015. As a result of this NSROC partnership, Council’s Waste Collection and Disposal Contract’s have been extended to allow this review to be completed.

 


Human Services

 

Major projects that will be undertaken in the next twelve months include working with community and cultural groups for the fit-out of the community space in the Little Lane Development and for upgrade work at Greenwich Baths in time for the centenary celebration in late 2016.

 

Funds have been made available to continue to implement the Social and Disability Discrimination Action Plans and the newly updated Cultural Plan. Programs across the Division have been assessed against the Plans listed above and the Sustainability Plan.

 

Kindy Cove Child Care Centre   (Program 4.3.2)

 

Kindy Cove Child Care Centre is run as a business unit of Council.  The budget is developed in close cooperation with the Management Advisory Committee. 

The Management Advisory Committee discussed and agreed to the 2015/6 fees at its February meeting.

 

The fees have been increased by an amount of $6.50 per day for all age groups from July 1, 2015. The fee for children in the Blue Room – ages 2-3 years will increase by an extra $2 per day as of January 1, 2016. This additional increase is due to the change in legislated ratios for this age group. Previously the ratio was 1 staff member per 8 children – this has been amended to be 1 staff member to 5 children as of January 1, 2016.

 

Community Services   (Programs 4.3.1, 4.3.3, 4.3.4, 4.3.5, and 5.5)

 

These programs include provision for services to youth, the aged and people with a disability, and community groups generally.

 

The Youth Services Program continues to provide high quality services to our residents including initiatives such as the new school holiday program, continuing the Primary School Open days and the Youth Centre operating as a five day a week drop in service from Tuesday to Saturday. Shorefest will continue in 2015/6 and funds have been included in the budget to cover this event.

Funds have been included in the budget to continue a growing range of seniors programs such as Seniors Week; Seniors Concerts, regular seminars, Write to Wellness program, Community choir, HEART programme (Healthy Eating and Recreation Time for Seniors); the BOOMers program; cooking for men and falls prevention programs. Council continues to receive funding from the NSW Dept. Human Services – Ageing, Disability and Home Care for a part-time Community Development Officer – Aged and Disability and funds for the implementation of new programs. (Program 4.3.5)  Council continues to support the Different Degrees Theatre Ensemble.

 

Funds have also been included to implement Actions arising out of the Age-Friendly Lane Cove Strategy.

 

Council’s Community Services Branch will also organise workshops for community groups to strengthen and sustain them.

 

Communications and Cultural Events

 

Increases have been allocated to a range of cultural activities outlined in the Cultural Plan.  For the 2015/2016 budget, additional funds have been allocated to allow for the new River Festival to be run. Funds have been allocated for signature events that appeal to the broadest cross section of our community.

 

Council’s Love Where You Live Program will continue to be rolled out across Lane Cove in the next twelve months. Additional funds have been allocated to increase the hours of the Assistant Cultural Officer from 14 hours to 35 hours to assist in the planning and delivery of high quality cultural events.

 

Library and Information Services (Program 5.1)

 

Provision has been made to implement an automated item handling system in 2015/2016.

 

The Library continues to add a number of new programmes, including Movies@Lane Cove; and the author talk program. The use of the Meeting and Training rooms  by Council and community groups continues to be heavy.

 

Facilities (Programs 4, 5 & 9)

 

Activities of the Facilities Branch are shown in programs where Council facilities appear.

The Facilities Branch works closely with the Environmental Services Division in implementing actions arising out of the Sustainability Levy.

 

Funds have been allocated to upgrade the Greenwich Baths in time for the Centenary celebrations in late 2016. Provision has been made to cover the costs associated with the new Cleaning contract.

 

Funds have also been included to review the Aquatic Centre grandstand and to assess strategies for its renewal in 2016/7.

 

Open Space and Urban Services

 

Open Space   (Programs 5.7.1 – 5.7.6)

 

During 2015/2016 a number of capital improvements are planned for Council’s Open Space areas including parks, sporting grounds and water recreation.

 

Funding has been included to finalise Council’s Signage Strategy.

 

Significant funds have been carried over to plan for, and construct a new active recreation area in the Mowbray Precinct, likely to involve properties in Pinaroo Place. Funds have also been provided to further upgrade the landscaping and walking tracks around Lane Cove.

 

With the completion of the new synthetic field complex, additional funding of $500,000 has been allocated to Blackman Park to complete the creek and wetlands, pathways and some associated works.

 

Further funding has been included to continue with the planning of a new recreation precinct at the Lane Cove Golf Course.

 

Within the Bushland budget, funds have been allocated for the Volunteer Bushcare program as well as for the regular Bushland Management Program.  The Bushland Program also has a number of continuing works that are funded by Grant allocations.

 


Engineering and Support Services (Program 8.1)

 

Further work will be undertaken on the strategic traffic and transport studies for St Leonards, Lane Cove Town Centre and Mowbray Road Residential Precinct, as required due to any new significant development.

 

Roads (Program 8.2)

 

The Roads program funding is in line with Council’s Asset Management System Works Program.

 

The Federal Roads to Recovery Program has been extended by the Federal Government and will also be utilised for improvements to the condition of sub-standard roads identified in Council’s Asset Management System.

 

Council has received some RMS funding for the Regional Roads Rehabilitation Program. An amount of $67,000 has also been provided for regular maintenance on Regional Roads.

 

Ancillary Works (Program 8.3)

 

Income from reinstatements/restorations has been maintained to reflect an expected continuance of a similar amount of work by the Council works staff. 

 

Funding for street lighting expenditure has been based on the latest AER indication that Energy Australia are seeking a new fee structure. Energy costs will remain at current street lighting levels under Council’s agreement with AGL.

 

Funds have been allocated to construct traffic signals at Mowbray Road West and Hatfield Street/Kullah Parade ($600,000) and to commence work on Mowbray Road West and Centennial Avenue.

 

Council’s bicycle funding has been maintained to allow continued implementation of Council’s Bicycle Plan.

 

Funds have been allocated for retaining walls on River Road near Standish Street, Seville Street, near 25 Best Street and stabilisation of a cliff face in Kellys Esplanade.

 

Planning and design work for Council’s St Leonards Bus Rail Interchange and Plaza will be ramped up, subject to support from Transport for NSW. Further work will be undertaken on the Seniors Living proposal at 266 Longueville Road.

 

Footpaths (Program 8.4)

 

Funding has been maintained in an endeavour to maintain the general footpath condition.  Provision has been made for continuing upgrade works including the provision of pram ramps at numerous key locations. Asset renewal in the footpaths program also matches Council’s commitment to increase asset renewal rates to the equivalent of depreciation.

 

Parking Areas (Program 8.5)

 

Funding has been provided to commence detailed design based on the public domain analysis that has been undertaken on the Rosenthal Car Park site. Funding has also been provided to allow for the upgrade of some of Council’s parking meters in St Leonards.

 


Bus Shelters (Program 8.6)

 

This program is funded under a contractual arrangement with Adshel.

 

Water Transport (Program 8.7)

 

Cleaning maintenance will be carried out as part of an ongoing agreement with Maritime NSW, who have taken over responsibility for general maintenance and upgrades/major repairs to the ferry wharves within the Lane Cove LGA (and other Council areas adjoining the harbour).

 

Street Sweeping (Program 9.3)

 

Funding has been maintained for hand sweeping to maintain Council’s current level of service

 

Other Garbage Expenses (Program 9.4)

 

The contract for servicing of litter bins has been included with the contract for domestic waste collection.  The allocation makes allowance for increased tipping fees.

 

Urban Stormwater (Program 9.5)

 

Funding for maintenance of stormwater has been maintained at existing levels to allow work to be undertaken and maintain Council’s system at an acceptable level of service.  A program of pit upgrading is expected to reduce the frequency of blockages and this program will continue into the future as required.

 

Other Community Facilities (Program 9.7)

 

Provision has been made for increased maintenance to appropriately maintain the newly renovated plaza.

 

Sustainability Levy

 

This year Council continues to fastrack Sustainability initiatives utilising the 6% Sustainability Levy. Projects for 2015/16 include:-

·          Backyard Wildlife Habitat Program;

·          Village Graffiti Reduction;

·          Lane Cove Bush Kids;

·          Environmental Education;

·          Longueville Ferry Shelter Studies;

·          Water Monitoring – Macro Invertebrate Study;

·          Sydney Harbour Catchment Stormwater Study;

·          Every Child, a Bushland experience;

·          Bush Friends;

·          Retail Tenancy Action Project (Renew Australia);

·          Sustainability Action Plan;

·          Warraroon Track Upgrade;

·          Tambourine Bay Pool closure and adaptive re-use;

·          Public Art Initiatives;

·          Pumphouse Vetermans Reach Track Upgrade; and

·          Rosenthal Redevelopment Sustainability Initiatives.

 

Budget Revenues

 

Rates Levy

 

The Minister for Local Government has announced the general rate peg increase as 2.4 % for 2015-16.

 

General Purpose (Ordinary) Rates

 

It is proposed to levy two (2) Ordinary Rates in 2015-2016 in accordance with S.492 and S.497(a) of the Local Government Act.

 

i.  An Ordinary Residential Rate of  0.181855 cents in the dollar, on the Land Value of all Rateable Land categorised as Residential in accordance with S.516 of the Local Government Act, (with the exception of heritage properties which are rated on their heritage value), with a Minimum Rate of $651, to yield $16,285,341.

 

ii. An Ordinary Business Rate of $0.754759 cents in the dollar, on the Land Value of all Rateable Land categorised as Business in accordance with S.516 of the Local Government Act, with a Minimum Rate of $835 to yield $5,362,912.

 

Car Parking Special Rate

 

It is proposed to levy a Car Parking Special Rate on Business premises in Lane Cove of 0.199811 cents in dollar with a minimum rate of $2 per assessment, to raise $155,661.

 

Domestic Waste Management (DWM) Charges

 

Domestic Waste Management Services are rendered by Council to all residential properties (including flats and strata’s) in the Lane Cove Municipality. DWM does not include waste services rendered to business rated properties. As provided for in the Local Government Act, the “reasonable” cost of DWM is fully recoverable and is reflected in the recommended charge for Domestic Waste Management in the Management Plan.

 

The Draft Budget provides for the levying of a Domestic Waste Management Charge (under S.496 of the Act) of $415.00 for each 80 litre MGB and recycling service on all rateable and non-rateable residential properties. Additional DWM services to Owner Occupied Single Residential Dwellings are available at $6.10 per week. Charges for DWM services rendered to residential units above business premises, or extra DWM services rendered to other premises, are set out in the Schedule of Fees and Charges for 2015/2016.

 

Interest Charges

 

Interest is to be charged on overdue Rates and DWM Charges in accordance with S.566(3) of the Act. The maximum rate of interest payable has not yet been announced by the Minister for 2015/2016.

 


Valuation Base

 

Rates for 2015/2016 will be levied on the 1 July 2013 Base Date Valuations as issued by the Valuer General.

 

Fees & Charges

 

The Reserve Bank of Australia inflation forecast for the ensuing year is 2.50% whilst wages and salaries are anticipated to grow by 2.7% over the coming year. These have been used as a reference for any recommended increases in the Schedule of Fees and Charges for 2015/2016 (AT-2) for those charges which are set by Council.

 

S.611 Charges – Infrastructure Charges

 

Council is proposing to levy under S611 of the Local Government Act, on persons for the time being in possession, occupation or enjoyment of a rail, pipe, wire, pole, cable, tunnel or structure laid, erected, suspended, constructed or placed on, under or over a public place. The charges are based on the nature and extent of the benefit enjoyed by the person concerned. Council will levy a charge on AGL in respect of gas pipes occupying Council land.

 

Loan Borrowing


It is not proposed to raise any new loans. There are no renewal loans requiring refinancing during this period.

 

Salaries and Wages

 

Salaries and Wages include provision for staff progression through Council's revised Salary System and a 2.7% award increase from 1 July 2015. All other provisions are as per the Local Government (State) Award. Sick leave has been based on 50% of leave entitlement and on sick leave history.

 

Depreciation Charges

 

In accordance with the requirements of Australian Accounting Standard AAS27, the Draft Budget incorporates depreciation of fixed assets. Depreciation theoretically is the consumption of these   assets over their useful life. Amounts are provided each year to reflect this consumption and do not involve the movement of cash.

 

Community Strategic Plan, Lane Cove 2025 and Draft Delivery Program and Operational Plan 2015-2017

 

All NSW councils are required to have in place the following planning processes:-

•          A community strategic plan;

•          A community engagement strategy that sets out how each council will engage its community when developing its community strategic plan;

•          A resourcing strategy that includes a long term financial plan, a workforce management strategy and an asset management policy, strategy and plans;

•          A delivery program; and

•          An Operational Plan, including a statement of revenue policy, and a detailed annual budget.


In accordance with legislative framework, Council reviewed its Community Strategic Plan and adopted a 4 Year Delivery Program and Operational Plan by 30 June 2013. The Delivery Program and Operational Plan contains actions to be undertaken during the current term of Council. These actions are linked to the strategies from the Community Strategic Plan.

 

Community Strategic Plan, Lane Cove 2025

The Community Strategic Plan, Lane Cove 2025 was adopted in 2011 and outlines the vision for the local community and Council. Lane Cove 2025 was produced after an extensive two year community consultation process. As per Section 402 of the Local Government 1993, Council also reviewed its Community Strategic Plan by 30 June 2013 i.e. within 12 months of the Council Election.

 

The 2015-17 Draft Delivery Program and Operational Plan as shown attached as (AT-3) outlines the actions to be implemented over the coming 3 years in order to achieve the goals, objectives and strategies of the Community Strategic Plan. New actions suggested by Councillors at the 2015 Corporate Planning Weekend for inclusion in the Delivery Program and Operation Plan are highlighted in Red in (AT-3).

 

Community Consultation

 

It is a statutory requirement that the Draft Budget 2015-2016, Community Strategic Plan, Delivery Program (Incorporating Operational Plan) 2015-2017 and Fees and Charges 2015/2016, following Council’s initial consideration, be placed on public exhibition for a period of not less than twenty eight (28) days. Following this, Council must consider any public comments submitted before the Plan can be adopted.

 

It is proposed to exhibit these documents for six weeks during April and May. A report will be prepared for Council on 18 May 2015 advising of the results of the community consultation and recommending final adoption. Until the Delivery Program is adopted, Council is unable to levy rates and charges for the fiscal year for which the plan is prepared.

 


Consultation Statement of Intent

 

The consultation is designed to provide the community with the opportunity to comment on the proposed initiatives and actions over the next 3 years.

The methods of consultation proposed are outlined below. The proposed exhibition will be at both the Civic Centre and the Library to final confirmation. 

 

Methods

 

Level of Participation

Inform

Consult

Form of Participation

Open

Open

Target Audience

Whole Community

Whole Community

Proposed Medium

Exhibition/ Press release/ Advertising/ enewsletter

Survey

Indicative Timing

April – May 2015

April – May 2015

 

 

RECOMMENDATION

 

That:-

 

1.   Council adopt for the purpose of public exhibition, the 2015-2016 Draft Budget, 2015-2016 Draft Fees and Charges and 2015-2017 Draft Delivery Program (Incorporating Operational Plan);

2.   Council proceed to public exhibition as per the consultation strategy outlined in the report; and

3.   Following public exhibition, the Draft Budget, Draft Fees and Charges and Draft Delivery Program (Incorporating Operational Plan) together with any submissions received, be considered at the Council meeting to be held 18 May 2015.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Draft Budget 2015-2016

179 Pages

Circulated Separately

AT‑2 View

2015-2016 Draft Fees and Charges

24 Pages

Circulated Separately

AT‑3 View

Draft Lane Cove Delivery Program and Operational Plan 2015 - 2017

90 Pages

Circulated Separately

 

  


Ordinary Council Meeting 16 March 2015

Construction Noise Pilot Program

 

 

Subject:          Construction Noise Pilot Program     

Record No:    SU1761 - 12752/15

Division:         Environmental Services Division

Author(s):      David Wilson 

 

 

Executive Summary

 

Following recent reports to Council regarding noise control strategies to deal with noise from major construction sites, Echo Barrier of North Sydney have to offered a 3 month free trial of their acoustic barriers for use on a local building site.

 

The  free offer for the 3 month pilot program provides promotional opportunities for the product, but more importantly provides the community, construction companies and developers with the opportunity to observe the devices and understand their effectiveness.

 

The trial of 40 acoustic barriers is provided free of charge and Council officers have been explicit in informing Echo Barrier that no payment would be forthcoming for this trial, but Council is able to support the trial by promoting it through a mail out to local developers advising them of the trial and the product.

 

Echo Barrier have also advised that they will undertake noise testing of the effectiveness of their barriers and will provide a copy of the report at the conclusion of the pilot program and present it as a case study, similar to the case studies presented in AT-1.

 

The pilot study will present developers on both large and small to medium sites with an introduction to noise mitigation technology that may be able to be used on both current and future construction sites and incorporated into their noise construction management plans, that are now a mandatory part of the Development Application process.

 

Background

 

Over the past 3 years there has been a significant increase in the number of major building works in the LGA. As reported in November 2014, Council now requires noise construction management plans to be submitted for all major construction proposals. These plans must address the impact of noise and the type of noise (frequency, duration and time of day) and the impact on the noise receivers.

 

As part of these plans, it is essential that developers identify methods of noise control, including the use of acoustic barriers, use of quieter machinery, different methods of construction and complaint management systems.

 

Discussion

 

The proposal from Echo Barrier is a generous offer and provides Council with the opportunity to promote this type of system to the construction industry and for this product as well as other similar products to be considered for both current and future projects.

 

Whilst Echo Barrier will undertake noise testing and reporting on the trial, Council will undertake its own evaluation to assess the effectiveness of the barriers during the study period.

 


Conclusion

 

In considering this proposal, Council will undertake the following:-

 

1.   Write to all of the major construction site operators on behalf of Echo Barrier offering the free 3 month trial of the acoustic barriers;

 

2.   Once a site is chosen and data collated on the impacts of the barriers, a report will be prepared by Echo Barrier as a case study confirming their findings;

 

3.   Council will evaluate the report and compare the findings with a community survey to determine the effectiveness of the barriers; and

 

4.   Assist in the promotion of a trade event on behalf of Echo Barrier to highlight the benefits of these devices, and when they are most effective as well as the community benefits of providing these noise controls over the duration of a major project and the potential for the reduction of complaints and interference with the amenity of the surrounding locality.

 

The proposed pilot project, provides Council with an opportunity to be proactive in promoting and raising awareness of responsible noise control from construction sites.

 

 

 

RECOMMENDATION

 

That Council supports the trial of the noise barriers at an appropriate construction site.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Echo Barrier - Noise Project & Case Studies

6 Pages

 

 

 


Ordinary Council Meeting 16 March 2015

Council Snapshot

 

 

Subject:          Council Snapshot     

Record No:    SU220 - 13827/15

Division:         General Managers Unit

Author(s):      Millie Stephen 

 

 

Executive Summary

 

Attached for the information of Councillors is a review of Council’s recent activities, entitled Council Snapshot. This report provides a summary of the operations of each Division.

 

 

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Council Snapshot

43 Pages