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Agenda

Ordinary Council Meeting

17 November 2014

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, 48 Longueville Road Lane Cove on Monday 17 November 2014 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor David Brooks-Horn. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 17 November 2014

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 27 OCTOBER 2014

 

REFERRED REPORTS FROM INSPECTION COMMITTEE

 

Mayoral Minutes

 

2.      Christmas Lights Greenwich Wharf............................................ 5

 

3.      50th Anniversary of the Lane Cove Art Society.................... 6

 

Petitions

 

4.      Coxs Lane, Lane Cove - Petition Objecting to Widening of Road between Sutherland St & Finlayson St......................... 7

 

5.      Petition Objecting to Proposed 1 Hour Parking Restriction for Various Streets Around Lane Cove Town Centre..................................................................................................... 11

 

Notices of Rescission

 

6.      Proposed Changes to Parking Restrictions - Part Four 12

 

7.      Response to Request for Support North Sydney Council in Relation to a Notice of Intention to Suspend................. 14

 

Orders Of The Day

 

Notices of Motion

 

8.      Greenwich Wharf Christmas Lights.......................................... 15

 

9.      Construction Noise - Permitted Working Hours Signage 16

 

 

 




Officer Reports for Determination

 

10.    Results of Community Consultation in relation to the Voluntary Planning Agreement for 1 -13A Marshall Avenue, St Leonards......................................................................... 17

 

11.    Results of Community Consultation on the Proposed Voluntary Planning Agreement for 46-54 Gordon Crescent and 552 Mowbray Road, Lane Cove North........... 24

 

12.    Provision of Outdoor Seating for Chargrill Charlies - Lane Cove Plaza.................................................................................. 34

 

13.    Noise Impact Assessment and Monitoring of Major Construction Sites .......................................................................... 36

 

14.    Presentation of Annual Financial Statements - Year Ended 30 June 2014............................................................................. 118

 

15.    Sustainability Small Grants Round 9 Recommended Recipients............................................................................................ 119

 

16.    Lane Cove Traffic Committee Held on 21 October 2014... 125

 

17.    Strategic Review of Lane Cove Alive Leadership Group                                                                                                                    210

 

18.    Invitation To Join The Small Business Friendly Council's Program............................................................................................... 216

 

19.    Proposed Residential Development on 304-314 Burns Bay Road ...................................................................................................... 222

 

20.    DCP Amendment - 314 Burns Bay Road....................................... 229

 

21.    Update on Compulsory Acquisition of 296 Burns Bay Road, Lane Cove............................................................................................. 235

 

22.    1st Quarter Review of the 2014-2015 Budget........................ 237

 

23.    Council's Annual Report 2013/14................................................ 245

 

Officer Reports for Information

 

24.    1st Quarter Review of the 2014-15 Delivery Program and Operational Plan............................................................................. 249

 

25.    PACE Report........................................................................................ 298

 

26.    Council Snapshot ........................................................................... 300  

 

 

 

 

        


Ordinary Council Meeting 17 November 2014

Christmas Lights Greenwich Wharf

 

 

Subject:          Christmas Lights Greenwich Wharf    

Record No:     SU2495 - 68871/14

Division:         Lane Cove Council

Author(s):       Councillor David Brooks-Horn 

 

 

 

Discussion

 

Council has received a suggestion from a resident of Greenwich, that we provide Christmas Lights at Greenwich Wharf. Council last year held its first Christmas Lights competition which was a great success and this would be a worthwhile addition to celebrating Christmas.

 

I have asked staff to look at the feasibility and it is apparent that Council will need the permission of Roads and Maritimes Services who own the wharf structure to provide lights. Should they agree, power is available adjacent to the existing shelter, however an actual power point will need to be installed so that Council can install the lights. Therefore, subject to the RMS giving their approval, I believe Council should install Christmas Lights at the Wharf. The cost estimate is less than $1000 and it would make a contribution to the Christmas ambience in the area.

 

 

 

RECOMMENDATION

 

That:-

 

1.     Subject to the RMS giving their approval, Council install Christmas Lights at the Wharf; and

 

2.     Council advise the author of the letter of Council’s decision.

 

 

 

 

 

 

 

Councillor David Brooks-Horn

Mayor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 17 November 2014

50th Anniversary of the Lane Cove Art Society

 

 

Subject:          50th Anniversary of the Lane Cove Art Society    

Record No:     SU3981 - 69514/14

Division:         Lane Cove Council

Author(s):       Councillor David Brooks-Horn 

 

 

 

Discussion

 

In 2015 the Lane Cove Art Society will celebrate 50 years. The Society’s foundation stemmed from a successful Municipal Art Exhibition in 1963, and the appointment of the Lane Cove Art Panel, consisting of four outstanding artists, namely Lloyd Rees, Guy Warren, William Pidgeon and Reinis Zusters, to foster further exhibitions. Under their guidance the Lane Cove Art Society was formed in 1965 with Lloyd Rees as founding President.

 

The Society contributes a great deal to the cultural fabric of our community. It currently has two major exhibitions being the Lane Cove Municipal Art Award which is open to all artists and ArtXtra which is for Art Society members. The current major prize for ArtXtra is the Lloyd Rees Prize. Given the 50 year anniversary the Society have requested Council consider contributing funds to introduce a Guy Warren Prize and boost the prize money in other categories as a one off contribution towards the exhibition.

 

Council currently provides funds for the Lane Cove Art Awards but to date has not provided funding for ArtXtra. Given it is the 50th anniversary of the Society I think it is appropriate as a one off that Council sponsor an award. It is proposed by the Society to introduce a Guy Warren Prize of $1500 and the Society have requested Council contribute $400 to boost the other remaining prizes from $400 to $500.

 

I have asked Council staff to review whether there is funding available under the Financial Assistance Program and they have indicated that there is $1900 available. Should the Society wish to continue the Guy Warren Prize and seek Council support beyond 2015 they can make application through the annual Financial Assistance Program application process.

 

In order to provide the funding, Council will need to go through the normal advertising process and therefore subject to Council receiving no objections I propose Council contribute $1900 for ArtXtra in 2015.

 

 

RECOMMENDATION

 

That subject to Council advertising its intention to grant $1900 to the Lane Cove Art Society for ArtXtra, and no objections being received, the funding be made available for 2015. 

 

 

 

 

 

 

Councillor David Brooks-Horn

Mayor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 17 November 2014

Coxs Lane, Lane Cove - Petition Objecting to Widening of Road between Sutherland St & Finlayson St

 

 

Subject:          Coxs Lane, Lane Cove - Petition Objecting to Widening of Road between Sutherland St & Finlayson St    

Record No:     SU4513 - 68179/14

Division:         Open Space and Urban Services Division

Author(s):       Wayne Rylands 

 

 

Executive Summary

 

A petition with 214 signatories has been received opposing Council’s proposal to widen the western side of Coxs Lane, between Finlayson Street and Sutherland Street, to provide additional traffic lane width and on-street parking. This petition is provided as Attachment 1. In addition to this, a number of residents have written separately to Council, objecting to the widening for various reasons.

 

Six (6) main issues have been raised by the residents as reasons Council should not proceed with the road widening.

 

The report addresses the issues raised. Based on the facts presented in the report, it is still recommended that Council proceeds with the widening due to the short-term need for more long stay parking for the people working in the Town Centre (and due to the loss of the Birdwood Avenue Car Park), and the medium-term need for Council to widen Coxs Lane to cater for future increases in traffic volumes anticipated for the Town Centre and its’ surrounds that are a result of the amount of new development occurring in and around Lane Cove.

 

Background

 

Following on from Council’s resolution regarding the widening of Coxs Lane, between Sutherland Street and Finlayson Street, at the Ordinary Council meeting of 17 October 2014, staff notified the local community of the proposal to widen the roadway and provide extra on-street parking.

 

A petition with 214 signatories has now been received opposing this.

 

In addition to the petition, Council has received other correspondence in respect of objecting to the proposed widening for various reasons.

 

Upon notification, residents predominantly from Sutherland St and Finlayson St responded by objecting to the widening of the road. The main concerns raised can be summarized as:-

(i)         the removal of the trees on the subject land;

(ii)        introduction of a possible 1 hour parking restriction in Sutherland St, Finlayson St and other streets;

(iii)       the lack of community consultation undertaken;

(iv)       that roads are not permitted on land zoned RE1;

(v)        the proposal will lead to an increase in traffic on Coxs Lane; and

(vi)       the land had been gifted to the Council to be used as public open space.

 

 


Discussion

 

Removal of trees

 

Council’s DCP 2010, Part C – Locality 2 identified the need for road dedication on the developable lots for a possible future widening of Coxs Lane. It was identified when preparing the design option for the area between Finlayson Street and Sutherland Street that do the widening on the eastern side of Coxs Lane would have resulted in the removal of a strand of mature Brush Box trees. As such, it was determined that the widening of Coxs Lane would occur on the western side of the roadway, thus saving those mature trees. The alternate design prepared for the proposed road widening and on-street car parking on the western side of Coxs Lane results in the loss of eleven trees, however, five of those were planted in recent years and are still quite immature. Further to this, one of the larger trees at the northern end of the site is slated for removal anyway because of damage it is causing to the adjacent Finlayson Street house.

 

Following the Council meeting and resolution to proceed with the proposed road widening, staff met with the community members from the Bushland Management Advisory Committee (BMAC) to discuss the proposal. Staff explained the immediate need for Council to provide the on-street parking and subsequent need for road widening due to the anticipated increase in visitor traffic to and around the Town Centre with the additional development occurring in the immediate area and also due to the higher associated traffic levels occurring in and around Lane Cove. At the site meeting, BMAC requested that Council investigate whether some of the trees proposed for removal could be saved. Staff gave an undertaking that they would investigate whether two of the trees earmarked for removal could be saved.

 

Having reviewed the plans and undertaken some site analysis, staff determined that the two trees that had been marked for removal could be retained with some slight modifications to the design. The health of those two trees would then be assessed on an ongoing basis following completion of the work to assist their survival chances. Further to this, Council will plant an additional 6-7 trees along the western side of the proposed parking as part of the proposed works, replacing most of those being removed. The replacement trees will likely be dwarf eucalypts that are in accordance with the Street Tree Master Plan.

 

Thus, it is considered that the current proposal provides the best solution for retention of as many mature trees as possible, whilst still providing the long-stay parking required to cover the existing shortfall.

 

1 hour parking

 

The objections regarding the possible 1 hour parking in Sutherland St, Finlayson St, etc are the subject of a separate report and rescission motion.

 

Community Consultation

 

Following on from the Council resolution and the meeting with BMAC, staff also undertook notification of nearby residents of the road widening proposal in accordance with Council’s Community Consultation Strategy. That is, local residents were notified about Council’s intention to firstly construct the parking spaces on Coxs Lane to compensate for the loss of the Birdwood Avenue Public Car Park (11-13 Birdwood Avenue), which Council was required to vacate by 25 October 2014 (this property is now a construction site) and secondly, the need to widen Coxs Lane in the medium term to allow for increased traffic flows expected in coming years from the development occurring in and around the Town Centre.

 

 

Roads not Permitted on Public Open Space

 

The relevant legislation with respect to this proposal is Section 47 F (2) (a) which allows the dedication of community land as public road for the purpose of widening an existing public road.

 

Roads are permitted with consent in RE 1 zone. The NSW Infrastructure SEPP Cl 94 (2) (c) permits development without consent for alterations or additions to an existing road.

 

Proposal will lead to an Increase in Traffic

 

Although it is acknowledged that the proposal will lead to an increase in traffic as some motorists seek out long stay car parking, the main factor that will lead to traffic increases in Coxs Lane in the short to medium term is the natural increase that is occurring due to new development in and around Lane Cove. Council’s traffic modeling, based on existing and proposed developments around Lane Cove (with some assumptions made about general Sydney-wide traffic increases) identifies the need to widen Coxs Lane onto Epping Road by 2021 to cater for the increased traffic levels. If this was not to occur, then additional lane capacity would be required on the northbound lanes of Longueville Road from the Town Centre onto Epping Road. The provision of parking in conjunction with this is considered desirable, as it will ensure any off peak overflow parking from the new units will be contained, with less impact on the low density section of Finlayson, and during peak, provide long term parking for thevillage.

 

Gifting of land to Council

 

The two subject properties that currently make up the RE1 land are 20 Finlayson Street and 1 Sutherland Street.  A review of the acquisition of these properties by Council has revealed the following:

 

20 Finlayson Street - In 1956 a letter was sent to the Council offering to sell to Council for £3,500. The matter was referred to the General Purposes Committee on 9/4/1956 which referred it to Finance Committee of 9 May where the offer was refused. The Finance Committee minutes refers to the widening of Cox’s Lane. Following the rejection by Council the property was sold in December 1956 to Mr Raymond Russell who then sold it to Council on the18/3/1966 for $5,850.

 

1 Sutherland Street - The Council had ownership of this property by 4 December, 1956. There is no clear indication of the purchase price. Remarks indicate “something” happened in August 1958 for a cost of £25. The prior owner was the estate of Mrs Eliza Beattie. (August 1955). The property may have been willed to Council as suggested for a small amount, although there is no evidence in Council records of this and the property title has no notations or restrictions recorded on it.  Alternately, Council may have acquired the property for non-payment of rates. Council, at this time acquired 5 properties for non-payment of rates but only two properties were named in Council’s records.

 

In support of the later theory, it was not until the 9/7/1973 that Council considered a report to convert the subject properties into a reserve, which was subsequently included in the LEP.

 

In late 1984/early 1985 the Uniting Church requested to have parking spaces provided on the subject properties.  The issue of parking arose again in April 1991, but no change resulted.

 

Conclusion

 

To meet a short-term need to replace the Birdwood Avenue long stay car parking, it is proposed that Council proceed with providing the additional 33 on-street car spaces on Coxs Lane, between Finlayson Street and Sutherland Street.

By 2021, Council will need to work with the Roads & Maritime Services (RMS) to provide for a widening of Coxs Lane onto Epping Road. Planning for this does not impact on the park located on Cox’s Lane between Finlayson Street and Birdwood Avenue.

 

In the short-term there will be still be enough open space, particularly at the southern end of the reserve for the residents to meet if so desired or for individuals to enjoy, and in the longer term when Council proceeds with a full widening of Coxs Lane, additional open space could be provided in a nearby location for local residents to utilise.

 

 

RECOMMENDATION

 

That Council:-

 

1.   Proceed with the road widening and on-street parking proposal for Coxs Lane, between Finlayson Street and Sutherland Street, as detailed in the Council Report of 17 October 2014; and

 

2.   Notify the Head Petitioner of its’ determination.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

 

There are no attachments to this report.

 


Ordinary Council Meeting 17 November 2014

Petition Objecting to Proposed 1 Hour Parking Restriction for Various Streets Around Lane Cove Town Centre

 

 

Subject:          Petition Objecting to Proposed 1 Hour Parking Restriction for Various Streets Around Lane Cove Town Centre    

Record No:     SU1362 - 68915/14

Division:         Open Space and Urban Services Division

Author(s):       Wayne Rylands 

 

 

Executive Summary

 

A petition has been received with 253 signatories, stating:-

 

“We, the residents of Sutherland St, Finlayson St, Cox Lane and Birdwood Avenue and other concerned citizens of Lane Cove, object to item 236 of your Ordinary Council meeting of 13 October 2014 in particular regarding point 4. There has been no community consultation on these issues and we request you stop all such activity until such time as a proper community consultation has occurred.”

 

Councillors Bennison, Hutchens and Cheong have lodged a Rescission Motion, as a separate meeting item, in relation to part 4 of the resolution.

 

 

RECOMMENDATION

 

That the petition be dealt with in conjunction with the Notice of Rescission.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

 There are no supporting documents for this report.

 

  


Ordinary Council Meeting 17 November 2014

Proposed Changes to Parking Restrictions - Part Four

 

 

Subject:          Proposed Changes to Parking Restrictions - Part Four    

Record No:     SU4513 - 68627/14

Division:         Lane Cove Council

Author(s):       Councillor Scott Bennison; Councillor Deborah Hutchens; Councillor Soo-Tee Cheong 

 

 

 

RECOMMENDATION

 

That with respect of Resolution of Lane Cove Council No. 236 dated 13 October 2014, that part four of the resolution be rescinded:-

 

“4. The General Manager investigate and provide a report on the following:-

a)       Converting parking in the following streets to one (1) hour parking (except for existing disabled, senior, loading and other special parking restrictions):-

·     Longueville Road (up to Alpha Road);

·     Little Street;

·     Burns Bay Road to Graham Street;

·     Finlayson Street;

·     Dorritt Street;

·     Austin Street

·     Rosenthal Avenue;

·     Sutherland Street;

·     Birdwood Avenue;

·     Landers Road;

·     Parklands Avenue;

·     Coxs Lane; and

·     Sera Street.

b)    Provision of residential parking permits for the areas identified in (a) to residents and that such permits be renewed annually;

c)    That except for entities and/or related entities that have an approved Development Application, that two (2) further categories of parking permits be created for the area identified in (a):-

  i)   Employee; and

  ii) Employer.

d)    The cost of employer / employee permits;

e)    In respect of (c) that the following documentary evidence must be provided to be eligible for a permit:-

   i)    Employer - copy of commercial lease and/or rate notice confirming occupancy within the area identified in (a),

·         ABN and/or other business registration documents confirming the operation of a business being operated in the area identified in (a),

   ii)    Employee - letter from employer confirming employment,

·         Provide a copy of PAYG summary confirming ABN identified in e(i)”

 

 

 

 

 

 

 

Councillor Scott Bennison

Councillor

 

 

 

Councillor Deborah Hutchens

Councillor

 

 

 

Councillor Soo-Tee Cheong

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 17 November 2014

Response to Request for Support North Sydney Council in Relation to a Notice of Intention to Suspend

 

 

Subject:          Response to Request for Support North Sydney Council in Relation to a Notice of Intention to Suspend    

Record No:     SU3477 - 68691/14

Division:         Lane Cove Council

Author(s):       Councillor Pam Palmer; Councillor Karola Brent; Councillor Daniel Strassberg 

 

 

 

Note From General Manager

 

On Friday 31 October, 2014 North Sydney Council received a letter from the Minister for Local Government, the Hon Paul Toole, advising that he has decided not to issue a suspension order at this time. The Minister advised that he was giving notice of intention to issue a Performance Improvement Order. The Council has been given 21 days to make a submission.

 

 

RECOMMENDATION

 

That Council rescind its decisions made on 27 October 2014, Min No. 257, both in response to a direct request from the Mayor of North Sydney and in response to correspondence received from some North Sydney Councillors, viz:-

 

That Council:-

1.      Support the Mayor of North Sydney’s request to have an administrator appointed to restore stability by writing to the Minister for Local Government; and

2.      Write to North Sydney Council and rebut their accusations that Lane Cove Council is ‘debt burdened’.”

 

 

 

 

 

 

 

Councillor Pam Palmer

Councillor

 

 

 

Councillor Karola Brent

Councillor

 

 

 

Councillor Daniel Strassberg

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

      


Ordinary Council Meeting 17 November 2014

Greenwich Wharf Christmas Lights

 

 

Subject:          Greenwich Wharf Christmas Lights    

Record No:     SU3477 - 66781/14

Division:         Lane Cove Council

Author(s):       Councillor Pam Palmer 

 

 

 

Background

 

Council recently received correspondence putting forward the idea that the wharves around Sydney Harbour be lit up at Christmas.  As the letter was from a Greenwich resident, he suggested a trial begin with Greenwich Wharf.

 

This would fit in with Council’s current Christmas theme which commences with the lighting of the Christmas Tree in the Plaza and includes a Street Lighting competition.

 

 

RECOMMENDATION

 

That Council investigate the feasibility of Christmas lights on wharves, starting with a trial on Greenwich Wharf for Christmas 2014, if possible.

 

 

 

 

 

Councillor Pam Palmer

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 17 November 2014

Construction Noise - Permitted Working Hours Signage

 

 

Subject:          Construction Noise - Permitted Working Hours Signage    

Record No:     SU3477 - 69235/14

Division:         Lane Cove Council

Author(s):       Councillor Pam Palmer 

 

 

 

Background

 

Council recently received complaints of alleged contravention of permitted hours for excavation works on a multi-unit development site. The problem was exacerbated because there was possibly some confusion about the relevant conditions of consent for the site.

 

To avoid such confusion in the future, it is suggested that construction sites be required to post a notice which details the permitted work hours and the types of work permitted during those hours (e.g. no excavation on Saturdays). The notice would have to be posted so that it is visible to the public. 

 

For simplicity, it is suggested that the requirement apply to all construction sites, not just multi-unit development. This should be a simple and not costly compliance measure for developers.

 

 

 

RECOMMENDATION

 

That Council amend its procedures so that construction sites are required to post a notice showing permitted working hours and types of work permitted during those hours.

 

 

 

 

 

 

Councillor Pam Palmer

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

   


Ordinary Council Meeting 17 November 2014

Results of Community Consultation in relation to the Voluntary Planning Agreement for 1 -13A Marshall Avenue, St Leonards

 

 

Subject:          Results of Community Consultation in relation to the Voluntary Planning Agreement for 1 -13A Marshall Avenue, St Leonards    

Record No:     SU571 - 67186/14

Division:         General Managers Unit

Author(s):       Craig Wrightson; Rebecka Groth 

 

 

Executive Summary

 

The report outlines the results of the consultation in relation to the proposed increase in height to 94m at 1 -13A Marshall Avenue St Leonards. The report includes two components, a Town Planning technical analysis of the impact of the proposed additional height and an analysis of the components of submissions that specifically referred to the VPA. It is recommended that the VPA be endorsed.

 

Background

 

Council at its meeting of 15 April 2013 when considering the Planning Proposal for reconfiguration of the site of 1-25 Marshall Avenue, St Leonards, to provide a tower at the eastern end of the site, resolved:-

1. Council adopt the exhibited amendments to the Lane Cove Local Environmental Plan 2009 relating to 1-25 Marshall Avenue, St Leonards, subject to the proposed building height map showing the height of the eastern portion reduced from 78m to 65m;

2.   The Department of Planning & Infrastructure be requested to finalise the Planning Proposal LEP Amendments; and

3.   Council indicate it will only consider any further height increase if the applicant enters into a suitable Voluntary Planning Agreement (VPA) to enhance the public domain in the vicinity of the site.”

Council subsequently considered a report at its meeting of 21 July, 2014, following an offer of a Voluntary Planning Agreement (VPA) by the developer, Loftex. As part of the Development, Loftex proposes to seek a variation under clause 4.6 of the Lane Cove Local Environmental Plan 2009 (LCLEP) to the building height development standard applying to the Land so that the tower building is approximately 94m above ground level, being an increase of 29m (or 9 storeys) above the existing LCLEP height limit of 65m.

 

At that meeting Council resolved:-

 

“1.  The report be received and noted;

2.   Council give notice of its intention to enter into a Voluntary Planning Agreement as outlined in the report with the developer of the subject site in accordance with the consultation strategy outlined in the report; and

3.   Following the community consultation, a further report be submitted to Council for determination.”

The VPA offers an opportunity to revitalise an ageing precinct, improve public domain activation and circulation space and provide considerable public benefit. The funds would be utilised for the construction of a new public plaza over the railway line at St Leonards. In the event that the St Leonards Rail Plaza and Bus Interchange does not proceed, the funds may also be utilised by Council for the provision of public infrastructure within the section of St Leonards within the Lane Cove Local Government Area. The VPA is in addition to s94 Developer contributions.

A formula was adopted for calculation of the VPA which has regard to the additional floor space over the existing height control as follows: $1300 x (9 floors x 715 approx sqm per floor) = $8.36M.

 

Discussion

 

The consultation was carried out concurrently with the Development Application. The consultation included Newspaper Advertisement, eNewsletter, Notification Letters, Public Exhibition, Website Exhibition with submissions closing 15 October 2014.

 

The Development Application is of a scale that the JRPP will be the consent authority for the development. However, prior to the JRPP’s consideration of the matter, Council will need to determine whether or not to accept the contributions and height variation proposed in the VPA, for recommendation to the JRPP.

 

The report includes two components, a Town Planning technical analysis of the impact of the proposed additional height, including the submissions received as part of the Development Application notification and an analysis of the components of submissions that specifically referred to the VPA.

 

Town Planning Analysis

 

The development proposal is currently being assessed and when completed will have considered the proposal relative to the local and state planning guidelines and controls, the submission of the applicant, internal and external referrals, submissions of residents and other interested stakeholders.

 

Notwithstanding Council’s consideration of the VPA it is considered that this preliminary assessment of the proposed development indicates that no issue has been raised by any stakeholder that would prevent or restrict Council, considering and approving this development proposal.

 

Development Proposal

 

The current Development Application (DA) seeks approval for the construction of two (2) buildings which have a total gross floor area (GFA) of approximately 25,271m2 comprising the following components:-

·    258m2 retail/commercial;

·    816m2 communal facilities;

·    271 residential apartments:-

Low Rise Building: comprising 52 apartments within a 6 and 7 storey configuration; and

High Rise Building: comprising 219 apartments, 299m2 commercial/retail spaces (Level 1, 130m2 and Level 3 169m2) within a 29 storey configuration;

·    Four (4) basement parking levels comprising:-

306 car spaces 1 car wash bay, 13 motorcycle spaces and 60 bike racks;

·    Construction of a roundabout within Marshall Avenue, opposite Holdsworth Avenue; and

·    A Voluntary Planning Agreement (VPA).

 

The DA is accompanied by a VPA that seeks to redistribute permissible GFA over the site by proposing a low rise residential building (6 to 7 levels) and a high rise building (29 levels) containing the mixed use components of commercial/retail and residential. 

The maximum permitted building height for the eastern portion of the site is 65m. The applicant proposes a building height of approximately 94m, being an additional 9 storeys above that permitted by the LEP.

The proposal does not seek to exceed the permitted FSR instead it redistributes the building height throughout the site. The additional building height results in a lower building height to the western (low rise) building.

 

Variation to the building height development standard

 

The applicant is seeking a variation to the 65m building height development standard on the basis that the proposal does not exceed the permitted FSR but redistributes building height throughout the site. The applicant also contends that the additional height is warranted given the site proposes a lower maximum height for the residential only building than is permitted, is a few minutes walk of St Leonards Railway Station, public buses on the Pacific Highway, it compliments Council’s proposed plaza development, and is in close proximity to retail, commercial and employment opportunities.

 

Potential and likely impacts of development

 

While the proposed building height is a breach of the LEP the applicant has lodged a request for variation under Clause 4.6 which specifically addresses the additional impacts likely to occur.  These impacts include:-

 

Overshadowing

 

A preliminary review of the likely overshadowing has been undertaken. The overshadowing plans submitted by the applicant indicate the cumulative impact of the redevelopment on Marshall Avenue; Stage 1, currently under construction and Stage 2 (subject of the current proposal), on the properties in a southerly direction from the site in midwinter.

 

Whilst the low rise sections of the proposal would have marginal impact on properties on the south side of Marshall Avenue during the winter solstice, the tower, at both the 65m (LEP maximum) height and the proposed 94m height would overshadow, if only briefly, a broad sweep of residences south west of the development during the mid winter (June 21, see shadow diagrams). 

 

 

The submitted overshadowing plans indicate the greater proportion of the properties affected by the Tower would see its shadow pass in an hour or less, leaving adequate direct sun between 9am and 3pm. The properties most affected by the Marshall Avenue redevelopment would be those directly south of the tower along Marshall Avenue and are zoned R2 Low Density Residential. Based on the information presented these properties although impacted would receive 3 hours of sun, or close to, between 9am and 3pm on the winter solstice.

 

View Loss

 

A view loss assessment is required to be undertaken from the properties situated on the northern side of the site on the Pacific Highway within the Willoughby Council LGA.  A number of these properties have distant panoramic views including the city skyline, the Harbour Bridge and Sydney Opera House.  The proposed buildings will be assessed against existing view sharing principles used by Council when assessing view loss by residential dwellings and this will guide the ultimate determination of the DA. The initial assessment indicates that the impact is within acceptable view sharing parameters.

 

The commercial building at 207 Pacific Highway located north of the proposed site would appear to be the most affected of structures given its location. It is noted that the view sharing principles are not equally applicable to commercial property.

 

Visual Impact

 

Whilst the 9 additional floors would add to visual impact, in close proximity to the building there would only be a marginal perception of difference to the 94m height level.

 

St Leonards South Strategy

 

Council has facilitated workshops with local residents and associations to assist in the preparation of the St Leonards South Strategy. The Strategy aims to review the redevelopment potential and constraints of this precinct given its proximity to transport services, health services, retail/commercial and employment. At this point it has no formal status and has not been formally exhibited, however, a preliminary review indicates the proposal is not inconsistent with the Strategy Principles.

 

Response from notification period

112 submissions have been received to date as a result of the notification period and include two (2) petitions with 63 signatures and two (2) letters of support prepared on behalf of thirteen (13) property owners, all of whom live adjacent to the development. The submissions included comments on the following:-

·    Suitability of the development for the site;

·    Proposal does not meet the objectives of the B4 Mixed Use zone;

·    Proposal does not meet the test to vary the development standard;

·    Scale of the proposal;

·    View loss;

·    Reduction of privacy;

·    Overshadowing;

·    Traffic congestion, parking pressure and risk to pedestrians;

·    Increased demand on infrastructure;

·    Inadequate community consultation;

·    Proposal does not include its own open space;

·    Proposal would be a barrier for the redevelopment of the shop fronts on the Pacific Highway;

·    Conflict of interest;

·    Validity of the VPA is questioned as Council does not own the airspace;

·    No state government approval to build over the railway line;

·    Precedent would be set if this proposal is approved with the VPA for other developers;

·    VPA should require the rezoning of the entire St Leonards precinct;

·    The proposal should not be approved given the lack of clear planning guidelines for the St Leonards area; and

·    The additional building height would result in little local community gain.

 

Conclusion

 

The preliminary review of the submissions do not raise any issue that would prevent or restrict Council’s ability to consider and approve the proposed development. The final assessment will be completed and a report prepared for consideration of the JRPP, who will ultimately determine the application having regard to submissions, merit and planning.

 


VPA Analysis

 

53 of the submissions raised objections that related to the Voluntary Planning Agreement. Many of the submissions were based on a form submission. Council also received two submissions on behalf of 13 property owners in support of the VPA. The submissions can be summarised as follows:-

 

Visual Impact

Over-shadowing

Principle

Traffic

Uncertainty of the Plaza

Need Strategic Review First

Over-development

View Loss

70%

55%

43%

34%

34%

25%

23%

15%

 

The planning issues, have been addressed earlier in the report, the following provides commentary on the remaining issues, including some additional points raised in submissions.

 

Issue

Comment

Against on principle

The VPA framework is a legitimate process under the Environmental Planning and Assessment in order for community to receive benefit from developments. In this case it will provide significant urban renewal in the precinct which would not otherwise be achievable from Council’s available financial resources. The process is transparent and robust in that the VPA’s are specific purpose, legally enforceable and in this case will be paid prior to construction commencing.

Lack of certainty regarding the Plaza and Bus/ Rail Interchange

The infrastructure proposed by the VPA is consistent with the St Leonards Strategy. Retrofitting open space into developed areas always involves compromise, however the deck is buildable and Council has agreement from TfNSW to prepare a more detailed design to establish feasibility and better cost estimates. Without the VPA arrangements Council would have insufficient funding to construct the improvements.

 

Detail design of the public space will be undertaken in line with the St Leonards Public Domain Masterplan currently on exhibition and will involve further detailed consultation when designs are developed. The infrastructure proposed by the VPA is consistent with the St Leonards Strategy, and Council is working with TfNSW to bring it to reality, within the timeframe of the proposed development occurring in the precinct. The final element for the success of the Plaza will be the inclusion of a significant retail and component and in this regard Winten Property Group, owners off 88 Christie Street have advised they intend to lodge a Planning Proposal for the site which will include a full line supermarket and retail component with that interfaces with the plaza, with a residential component above.

Concern Plaza overshadowed

The tower element of the development will only overshadow the south west corner of the proposed Plaza and Bus/ Rail Interchange, from approximately 3pm, 21 June .

Inadequate community consultation

Council’s consultation process is significantly in excess of the requirements for Voluntary Planning Agreements under the Environmental Planning and Assessment Act.

Increased demands on Infrastructure and Traffic

The proposal does not seek to exceed the permitted FSR instead it redistributes the building height throughout the site. The additional building height results in a lower building height to the western building. Therefore there is no additional impact on infrastructure than is currently permitted under the LEP controls and utilities and State Agencies have not indicated a lack of capacity to accommodate the development..

Need Strategic Review of the area first

The VPA framework is a legitimate process under the Environmental Planning and Assessment designed to deal with adhoc proposals. Council is proceeding with the St Leonards South Strategy, but is not able to defer consideration of this VPA until after that strategy is finalised as it is the subject of a Development Application awaiting determination.

 

Council received two submissions on behalf of 13 property owners in support of the VPA. These properties in Marshall, and 1 Holdsworth and 1-5 Canberra, are the most affected by the overall development. The origin of the tower form was to redistribute the floorspace to provide improved solar access to these properties. Whilst the increased height of the tower will have no greater impact on these properties, it will ensure there is no additional height on the western building, which would impact on their properties.

 

Conclusion

It is considered that the community and future residents of the proposed development would benefit from the improvements to public infrastructure, in particular the plaza and bus rail interchange which the proposed VPA will contribute to. Approval of this VPA would achieve a better planning outcome by allowing height flexibility while maintaining the same GFA for this site and overall by improving shadow impacts for a greater number of properties than could be expected if both buildings were to be built to the maximum height permitted.

 

RECOMMENDATION

 

That Council:-

1.      Receive and note the report; and

2.      Proceed with the Voluntary Planning Agreement in respect of the Development at 1-13A Marshall Avenue , St Leonards.

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 17 November 2014

Results of Community Consultation on the Proposed Voluntary Planning Agreement for 46-54 Gordon Crescent and 552 Mowbray Road, Lane Cove North

 

 

Subject:          Results of Community Consultation on the Proposed Voluntary Planning Agreement for 46-54 Gordon Crescent and 552 Mowbray Road, Lane Cove North    

Record No:     SU5560 - 69708/14

Division:         Corporate Services Division

Author(s):       Craig Dalli 

 

 

Executive Summary

 

This report outlines the results of the community consultation on the proposed Voluntary Planning Agreement (VPA) on the property 46-54 Gordon Crescent, Lane Cove North. The VPA proposes the transfer of the land at 552 Mowbray Road, Lane Cove North to Council for open space purposes, in return for transferring the permissible floor space for that site to the adjacent development at 46-54 Gordon Crescent. Generally, the majority of respondents were not in favour of the proposal citing reasons such as loss of views, site not suitable for park or community uses and concerns the owner of 552 Mowbray Road and developer may benefit from the proposal. The report will address the community feedback and the key issues raised and recommend that the proposed VPA be accepted due to the benefits the proposal provides for the community and Council.

 

Background

 

Council at its meeting on 18 August 2014 considered a report in relation to the subject proposed VPA and resolved that:-

1.   Council receive and note the report;

2.   Council give notice of its intention to enter into a Voluntary Planning Agreement (VPA) as outlined in the report with the developer of the subject site in accordance with the consultation strategy outlined in the report;

3.   Following the community consultation, a further report be submitted to Council for determination; and 

4.   Council seek submissions from the Mowbray Precinct Working Party regarding the proposed VPA and potential community uses for the site at 552 Mowbray Road.

 

CE Concepts No 2 Pty Ltd (the proponent) are seeking to transfer the permitted floor space ratio (FSR) applicable to 552 Mowbray Road to land and buildings at 46-54 Gordon Crescent to provide 14 additional residential dwellings. In return Council would receive the land and dwelling free of costs for community purposes. In the absence of a VPA, 50 units would be permitted on the Gordon Crescent site. The land has an area of 697sqm and if not acquired by the Developer or Council direct, would result in a single dwelling being surrounded on three sides by multi unit apartment buildings. The proposed VPA provides the opportunity for a good planning outcome by removing an isolated dwelling and assists Council in meeting its objective of providing more open space in the Mowbray precinct. It is noted that Council would be responsible for the cost of developing the open space including removal of the single dwelling on the site. As the contribution made via the VPA would be in addition to Council’s existing s.94 Contributions for the development site, the S94 collected from the 14 additional units, would yield approximately $250,000 which would cover any improvements on the site.

 


Community Consultation

 

The proposed VPA was placed on public exhibition concurrently with the Development Application for 46-54 Gordon Crescent. It was undertaken as per the consultation strategy outlined in the original report and included Newspaper Advertisement, eNewsletter, Notification Letters and Website Exhibition. A meeting of the Mowbray Precinct Working Party was also held on 23 September to consider the proposed VPA and potential uses for the site. A copy of the Minutes of that meeting are at AT-1 with the recommendations of the Working Party being as follows:-

 

i)    Comment on VPA: The Mowbray Precinct Working Party considers that they do not believe the current VPA is viable; and

ii)   Potential Community Uses: The Mowbray Precinct Working Party considered uses such as open space, child day care, community centre, walkways, tree planting, recreational uses such as outdoor gyms and slides. The Working Party considers that the slope and cost to achieve any of these activities given the slope of the site made the community-use options expensive and unviable. The Working Party also does not support commercial use, which does not fit in with community usage.

 

As a result, 45 submissions were received during the consultation period with 40 raising concerns or objections about the proposal. A summary of the number and nature of the issues raised is as follows:-

 

Number of Responses

For

3

Against

40

Neutral

2

TOTAL

45

 

Issues Raised

Number of Responses

Site not suitable for park/community use

24

Concerned about cost of rehabiliting the site for community use

13

Opposes the VPA process in general/feels it is not a consistent decision/No community benefit

21

Impact on ammenities of surrounding residents/property value/noise pollution/high rise nature of building

19

Doesn't support transfer of FSR to Gordon Crescent site

2

Dissatisfied that the property owner allowed/was allowed to let the property to became isolated as a result of surrounding developments

1

Objections/expresses concerns for DA

10

Concerned about number of units in development/high density housing

2

Concerns about parking/traffic/infrastructure impacts

6

Supports parkland but not future construction/development on 552 Mowbray Road

1

Supportive of use of 552 Mowbray for Park

2

Concerns about environmental impact/preservation of trees and natural environment.

2


Discussion

 

It is considered that the objections and issues can be summarised into the following categories, with each category to be addressed further in the report:-

i)   Site is not suitable for a Park/Community uses;

ii)  Impact on views from new Unit developments at 544-550 and 554-560 Mowbray Road;

iii) Size and scale of development proposed for 46-54 Gordon Crescent;

iv) Suggestion owner of 552 Mowbray Road had previous opportunities to sell the premises;

v)  Benefits to the developer; and

vi) Benefits to the community and Council.

 

Suitability of site for Park/Community Uses

 

Many of the respondents including the Mowbray Precinct Working Party have suggested that the site is limited in capacity for community uses such as a park/open space or community facilities/child care centre due to the sites relatively small size i.e. 697m², topography and access issues from Mowbray Road. They further suggest that due to these issues, it would be difficult and expensive to develop the site for any of the above purposes.

 

Whilst it is acknowledged that the site is small and slopes to the rear of the property, an inspection has revealed that the current owners have developed the site on a terraced basis, with the land therefore capable of being completely redeveloped on this basis as a park/open space following removal of the existing dwelling on the site. It is estimated that should the VPA be supported by Council, the developer would be required to pay further Section 94 contributions for the 14 additional units totaling approximately $250,000. Additionally, based on the anticipated minimum rate for 2015/16 of $650, Council would receive around $9,100 per annum extra in Rates per annum. Preliminary design estimates have indicated that the site could be developed for passive open space, with limited playground facilities, pathways, seating, picnic tables and appropriate landscaping and including removal of the dwelling for less than $200,000 with annual maintenance costs being contained within the additional rating income received.

 

It is noted that interest has been received for the adaptive re-use of the dwelling and the site for a child care centre. Detailed design would be required to identify the cost of adapting the site and premises for this use and to comply with licensing requirements as well as any issues addressed in a development application. However, should this option be pursued a competitive process would be initiated with potential operators required to contribute to the capital cost of redeveloping the premises and pay a rental contribution to Council.

 

Impact of New Unit Developments in Mowbray Road

 

Submissions have been received from owners of the new unit developments at 544-550 and 554-560 Mowbray Road, particularly owners/residents overlooking the Gordon Crescent site, claiming that they were advised in purchasing their properties that the properties at 46-54 Gordon Crescent would not be developed for units and thus not impact on their views, sunlight etc. Also, they understood their amenity would not be impacted by a reserve/open space adjoining their property.

 

However, it is pointed out that the site has an R4 High Density Residential zoning under Lane Cove LEP 2009. Therefore should the VPA not proceed, the site on Gordon Crescent still has a permissible height level of 14.5 metres and the developer has lodged a Development Application on this basis. If the VPA is supported the developer would be able to develop a maximum of one additional level i.e. a fifth floor and has submitted a Development Application which involves a breach in the height limit of 2.1 metres. Site investigations have revealed that in any event, the only unit owners in Mowbray Road impacted by a loss or restriction in their views are those on the top level. All other levels would have their views to the south and Batten Reserve removed with either development. Council engaged Craig and Rhodes Surveyors to prepare a survey and photo montage of the impact on views, which is illustrated in AT-2 of the report. It indicates the view plane of a 1.8m height person standing on the edge of the balcony of a top floor unit at 554-560 Mowbray Road for both a compliant and VPA development on 46-54 Gordon Crescent. The views available are primarily distant vegetative regardless of the scheme, but are reduced if the VPA is approved. The degree of impact therefore is considered marginal. In terms of overshadowing, Council’s Planners advise that as the Gordon Crescent development site isolated to the south of the Mowbray Road developments, there will be minimal if any overshadowing effect on the Mowbray properties.

 

Size and Scale of Development Proposed for 46-54 Gordon Crescent

 

Many submissions address concerns about the size i.e. height, bulk and scale of the proposed development in the event the VPA is supported. These are considered to be planning issues which appropriately should be addressed in any consideration of development application(s) for the site.

 

However, Council’s Planners advise that should a Development Application be approved on the basis of the VPA being supported, the applicant would only be able to develop one further floor i.e. a fifth floor on the Gordon Crescent site, with an overall area of 1,115m² generated on the development by the transfer of the permissible FSR from 552 Mowbray Road to the site. The Elevation Plan at AT-3 shows the height of the proposed development inclusive of VPA in comparison to other developments in Gordon Crescent, together with the 14.5m height line and the average building heights for the precinct. It suggests that there would be a minimal impact on the character of the area by an additional level.

 

Suggestion Owner had Previous Opportunities to Sell the Site

 

A number of respondents suggested Council would be actively supporting the owner of 552 Mowbray Road if the VPA is supported given the owner had two previous opportunities to sell the site to the developers of the 2 adjoining unit developments in Mowbray Road. It is acknowledged that the developer did have 2 previous opportunities and any commercial consideration in the current and previous proposals are matters for the owner and developers of the subject site. However, Council’s objective with all three developments was to ensure and if necessary to facilitate an outcome to overcome the undesirable scenario of retaining isolated single dwellings in a unit precinct and secondly, to secure further open space for the community benefit.

 

Benefit to the Developer

 

Some submissions suggest that the developer substantially benefits from the proposal VPA. Council engaged Hill PDA for an independent assessment of the VPA, which is Council’s normal practice in considering such proposals to ensure they meet Council/ Community interests. The benefit to the developer would be the additional 14 apartments. Hill PDA estimate the value of the additional apartments to be $2.8m ($200,000 per additional unit) based on the resulting increased development site value. This surplus is offset by an additional land purchase cost of $1.98m and other consequent site acquisition costs of between $110,000 to $125,000 (including stamp duty, legal fees and due diligence). The net benefit to the developer is therefore approximately $700,000.

 

The additional 14 apartments are achievable within the permissible floor space capacity of the amalgamated sites but due to the building envelop constraints of 4 storeys and side boundary setbacks.

 

Benefit to the Community and Council

 

Whilst there are a significant number of concerns raised in submissions which have been addressed in the report including the cost of developing 552 Mowbray Road for community use and loss of views from developments in Mowbray Road, the reality is that this would be minimal as the site has development potential in any event for a height of up to 14.5m.

 

The benefit to Council is 697sqm of open space for a park/community garden in an increasingly higher density area. Council is desirous for more open space and it is considered that the location of this land is suitable for that requirement.

 

Hill PDA consider the VPA passes the community interest test as the VPA value offer by the developer to Council is equal or greater than the benefit they seek. The benefit to Council is both in the saving of land acquisition costs for open space and for the social benefit such open space provides for the community, as well as a good planning outcome.

 

Conclusion

 

In summary, the proposed VPA whilst benefiting the developer with potential for 14 additional apartments within the development site at 46-54 Gordon Crescent, provides greater benefits to the community through a good planning outcome and the provision of additional open space in the Mowbray Precinct and the last opportunity for removal of an isolated single dwelling surrounded by apartment dwellings, without Council having to acquire the site.

 

It will therefore be recommended that Council accept the proposed VPA.

 

RECOMMENDATION

 

That Council:-

 

1.   Receive and note the report;

 

2.   Proceed with the Voluntary Planning Agreement with CE Concepts No2 Pty Ltd in respect of 552 Mowbray Road and 46-54 Gordon Crescent, as outlined in this report; and

 

3.   All submitters and the Mowbray Precinct Working Party be advised of Council’s decision and thanked for their feedback.

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Minutes of Mowbray Working Party Meeting on 23 September 2014

3 Pages

 

AT‑2 View

Surveyors Diagram - View Impacts from Unit Developments in Mowbray Road

2 Pages

 

AT‑3 View

Gordon Crescent Street Elevation Diagram

1 Page

 

 


ATTACHMENT 1

Minutes of Mowbray Working Party Meeting on 23 September 2014

 




ATTACHMENT 2

Surveyors Diagram - View Impacts from Unit Developments in Mowbray Road

 

 

 

 


ATTACHMENT 3

Gordon Crescent Street Elevation Diagram

 


Ordinary Council Meeting 17 November 2014

Provision of Outdoor Seating for Chargrill Charlies - Lane Cove Plaza

 

 

Subject:          Provision of Outdoor Seating for Chargrill Charlies - Lane Cove Plaza    

Record No:     SU4579 - 68617/14

Division:         General Managers Unit

Author(s):       Craig Wrightson 

 

 

Executive Summary

 

The report recommends the installation of three (3) additional tables and seating for use by the public on the deck adjacent to Chargrill Charlies.

 

Background

 

Council at its meeting of 27 October, 2014 resolved:-

“1. Council receive and note the petition; and

2. The matter be deferred until the next meeting and a report be prepared in relation to possible reserved seating that may be allocated for use by Chargrill Charlies not utilising the public deck.”

 

Discussion

 

A meeting was held with the proprietors of Chargrill Charlies to identify seating options. The configuration of the space is such that there is no space available for dedicated seating without impacting in the main under awning pedestrian ‘runways’.

 

Discussions centred around an option of including additional public tables and seating that is not dedicated for the exclusive use of Chargrill Charlies on the adjacent deck. Staff have determined that an additional three (3) tables and seating can be provided, as indicated in the following plan. Although the tables and seating will be available for the public’s general use, the proprietors of Chargrill Charlies have offered to maintain the cleanliness of the area free of charge, in particular assisting with the regular removal of bird droppings from the table and seats.

Options for alternate public seating such as loose furniture were also considered, however the issues remains responsibility for it being taken in at night. It was not considered viable by either party.

 

Conclusion

 

The proposed configuration of additional tables and chairs will provide additional capacity for people to eat utilising a table and is recommended. The additional cost can be met from within the contingency budget for the Plaza construction. 

 

 

RECOMMENDATION

 

That Council:-

1.     Receive and noted the report; and

2.     Install three (3) additional tables and seating on the western deck and accept the offer of Chargrill Charlies to assist with maintaining the cleanliness of the area and furniture. 

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 17 November 2014

Noise Impact Assessment and Monitoring of Major Construction Sites

 

 

Subject:          Noise Impact Assessment and Monitoring of Major Construction Sites     

Record No:     SU1761 - 66701/14

Division:         Environmental Services Division

Author(s):       David Wilson 

 

 

Executive Summary

 

Approval for the construction of medium density developments in the locality has increased over the past 3 years following the rezoning of land to allow for increased density of housing and to meet State Government planning requirements.

 

Whilst it is acknowledged that the cumulative impact of multiple construction sites operating at the same time, has the potential to have a impact on the amenity of the area, it is also accepted that construction is able to be undertaken between 7am – 5.30pm weekdays and 8am -12 noon Saturday’s.

 

In reviewing the current noise impacts, an investigation of the use of noise screens for use on construction sites has recently been undertaken, and it is considered that these devices may have some impact in specific circumstances, but may have limited effectiveness when used on larger sites, with undulating topography or when used with larger pieces of plant and equipment.

 

A noise survey of the Mowbray precinct during approved weekday construction times (7am to 5.30pm) recently found that construction noise when measured against background noise from road traffic and general suburban noise, did not meet the definition of offensive noise or was in breach of noise guidelines, as such noise levels were considered as acceptable for construction in an urban area during approved construction hours.

 

In reviewing community representations regarding noise impacts across the locality, it was found that the majority of noise complaints received by Council over the past 3 years relate to out of hours operations, where works commence before 7am, and continue past 5pm through to the late evening in a number of cases.

 

In attempting to balance the needs of the community and the construction industry, it is proposed to require that with all future Development Applications (DA) that a comprehensive Noise Impact Assessment be submitted at DA stage that requires the installation of (but not limited to) noise attenuation barriers, noise screens and by other means to reduce the noise impact from plant and equipment. In addition it is proposed, that stricter requirements be imposed for the monitoring of noise impacts from commercial and residential unit development proposals.

 

Background

 

At Council’s Ordinary Meeting of the 13 October 2014, Council resolved to:-

“1.   Commence its own independent monitoring of the building sites in the Mowbray Precinct to measure the noise output over an 8 week period (asking residents to store the equipment on their properties in order to allow ongoing safe monitoring);

2.    Prepare a report on the effectiveness of such equipment giving consideration to the following:-

a) The overall level of reduced noise to surrounding areas that will occur from using noise screens;

b) If noise escaping from the 'open air space' over the building site deems equipment any less effective;

c) At least two (2) current examples of user experiences around Sydney and evidence of success, or otherwise, of implementing noise screens around building sites of similar size to those in the Mowbray precinct; and

d) Alternative and potentially more effective methods of reducing noise to surrounding areas.”

 

Discussion

 

In January 2012 Council introduced a systematic monitoring system for major construction sites that has been consistently applied over this time. The purpose of the daily monitoring by Council is to check the level of conformance with hours of operations, parking and environmental/site compliance issues (dust, sediment & erosion controls, and noise).

 

To assist in the review of the current noise environment in the precinct , a review of noise complaints submitted to Council since June 2012, shows there have been 15 major developments approved for construction in the area bounded by Willandra Street, Mowbray Road, Gordon Crescent, Centennial Avenue (referred to from here on as the precinct), 6 of which are in the construction phase or in recent months have completed construction, with each of these developments  taking up to 9 months or more to construct.

 

The current monitoring program involves Council Ranger’s visiting each major building site at or before 7.00am, midday and at 5.30pm each weekday and 8.00am and 1.00pm on Saturday. In addition Council’s Rangers also respond to general complaints about site non conformances as well as afterhour’s calls via Council’s afterhours call out service up to 9pm on weekdays. Reports of non conformances with hours of operation are treated as a priority with Rangers generally responding to the service request within 30 minutes of the call.

 

Where a non conformance with the Development Consent is investigated by Council and an offence proven, a penalty infringement notice (fine) is issued. Do date some 113 penalty infringement notices have been issued.

 

Current Noise Environment

 

The precinct as described has a number of current large scale multi level residential unit’s developments being constructed. The noise environment is typical of an inner urban area, which is affected by traffic on major arterial roads including Epping Road, Centennial Avenue and Mowbray Road(s). Significant traffic volumes are ever present on these roads and in particular during peak times - 6am to 7pm weekdays and from 7am to 4pm on weekends, and the impact of traffic noise makes a significant contribution to the acoustic environment of the locality.

 

Council’s records show that the majority of complaints received from residents, relate to afterhours construction works and the noise impact that these have on the amenity of people, when they are home after work/school. Construction noise has been found to generally not adversely affect the majority of the community in the precinct, as anecdotal information suggests that for the most part, residents are away from their homes i.e at work or school during the hours of 7am to 5pm and subsequently only affected when background noise levels reduce in the evening and where construction activities continue beyond the approved finishing times.

 

Monitoring

 

The resolution of Council requested that Council undertake independent monitoring with equipment stored securely on residential properties.

 

Quotes were requested from 5 acoustic consultants for the installation of 4 noise loggers and the preparation of a report comparing the data collected against the EPA’s Guidelines. The cost for the noise survey ranged from $ 13,200 to $32,830, although these costs could increase to approximately $50,000 if additional interpretation of the data is required or if an extension to the sampling period needs to be undertaken. The usefulness of these loggers should be considered, as they do not identify the source of the noise. To do this would require staffed monitoring, which would be cost prohibitive. Based on previous noise studies and experience, the costs for this work are most likely to be closer to the higher amount.

 

As funds have not been budgeted for in the 2014/15 Operational Budget for this project, Council staff have undertaken a noise survey to provide Council with some indicative result of the acoustic environment during operational hours and providing background/residential noise levels after construction has ceased.  

 

As part of this review, noise monitoring was undertaken at a number of locations in the precinct (Johnston Crescent, Elizabeth Parade and Mindarie Street). These locations are considered as representative of where complaints have been received from, they are also in a line of sight/elevation of the building sites (Johnston Crescent) and where a lower background noise level is likely to be measured i.e measuring the worst case scenario – source noise compared with a lower ambient/background noise.

 

Results of noise monitoring showed that construction noise was audible, but not considered offensive. Noise sampling during daytime periods was affected by aircraft noise, with fly over’s observed every 3 minutes. Aircraft noise was considered as highly intrusive, and significantly exceeded the noise from construction sites and surrounding traffic noise.

 

 In assessing offensive noise it is important to note the following definition taken from the Protection of the Environment Operations Act, 1997 that states:-

 

 (i) is harmful to (or is likely to be harmful to) a person who is outside the premises

from which it is emitted, or

(ii) interferes unreasonably with (or is likely to interfere unreasonably with) the

comfort or repose of a person who is outside the premises from which it is emitted, or

(b) that is of a level, nature, character or quality prescribed by the regulations or that is made at a time, or in any other circumstances prescribed by the regulations.

 

This definition provides a context for the level of reasonable noise and when that noise becomes unreasonable and subsequently offensive. The key part of this discussion is the interpretation of offensive noise, and it is considered that the noise generated by construction sites during approved hours is not considered as offensive.

 

The recent judgement of the Land & Environment Court – Landmark Group v Lane Cove Council (see AT-1) highlights the status of the EPA’s Interim Construction Noise Guidelines (AT-2), as a guide and allowing for flexibility in its interpretation. The judgement recognises that the developer may generate noise in the construction of the building and whilst the judgement requires appropriate noise control measures, accepts that on occasion, noise exceedances of the required noise levels will occur.

 

Use of Noise barriers – What impact can they have

 

In reviewing a number of different products and the case studies within the Interim Construction Noise Guidelines, a reduction in noise of 30dBA can be achieved when solid temporary barriers are  constructed, although this is dependent upon the proximity of the noise receiver (neighbours) the topography of the area and the type of  activity being undertaken ( see AT-3).

 

 

 

 

Other Options for Noise Attenuation from Construction Sites

 

As each construction site is different in relation to its proximity to neighboring properties, amount of proposed excavation to accommodate onsite car parking and waste removal, the pre-approval phase of the project is considered as the most important phase of the project in relation to environmental management.

 

To date Council has not required comprehensive noise management plans for all multi unit developments , but as there is a growing concern from the community about the impact of construction noise , it is proposed that the following requirements be applied for all such development applications:-

 

·    Where there is likelihood that construction works will have a significant impact on the local community, the developer will be required to formulate and submit a Noise Management Plan;

·    Noise management plans should be completed by a suitably qualified and competent person, who possesses the qualifications to render them eligible for membership of the Australian Acoustic Society, Institution of Engineers Australia or the Australian Association of Acoustic Consultants as part of the Development Application; and

·    Noise Management Plans are to contain comprehensive details of the work methods that the developers will employ on site in order to fully comply with noise - including restricting times of use of certain pieces of equipment/plant, erecting sound barriers, installing noise reduction kits on plant. Evidence will need to be presented that demonstrates that predicted noise levels can be achieved.

 

 

Comparison with Procedures in Adjoining Council’s for Assessing Noise Impact from Construction sites.

 

North Sydney Council

 

Noise impact from proposed major construction projects is required to be addressed by the applicant and is listed as a general item in the Application Form under Statement of Environmental Effects and states,” anticipated impact of noise levels on the locality.” 

 

Additional details of noise impact are specifically addressed within North Sydney Council’s – Out of Hours Application Form, which requires the applicant to address why the proposed out of hours works cannot be undertaken during normal operational/approved hours. The form also requires the applicant to address the noise impact on dwellings, churches or restaurants within 100 metres of the site. This approach is consistent with Council’s current practice.

 

Willoughby City Council

 

Noise impact assessment is addressed as part of the pre-lodgment/DA form and where a proposal is likely to generate noise, an acoustic statement/report is required to be submitted.

 

The definition of Acoustic Report is addressed in Willoughby City Council’s Definitions – Submission Requirements for Development Applications. The definition of Acoustic Report is consistent with standard codes and procedures for consultants reporting on noise impacts of proposed developments and references some of the relevant Guidelines and SEPP’s

(AT-3 & AT-4).

 

 

 

 

Case Studies

 

A review of noise attenuation fences and screens has been undertaken that shows that a reduction of up to 30dBA can be achieved. The incorporation of these devices into an overall Noise Management   Plan will be part of the requirements for the applicant in discussions with their acoustic consultant.  An example of one product is provided in Attachment AT-5.

 

Conclusion

 

A review of the current noise environment in the locality, the impacts of construction and a review of our current approval practices, demonstrates that noise is generally in accordance with acceptable levels for an urban area.

 

Offensive noise by its definition is generally not being generated, although it is acknowledged that noise from construction sites has the potential to impact on residents in the precinct, in particular when unauthorized works are undertaken, and where these do occur, Council does apply a zero tolerance approach regarding the application of its regulatory powers.

 

In reviewing recent case studies that address the use of temporary noise barriers, it is recommended that for all future development applications for major commercial/residential unit developments, that comprehensive construction noise management plans and associated acoustic report be submitted for assessment as part of the Development Application process.

 

 

RECOMMENDATION

 

That:-

 

1.   The report be received and noted;

 

2.   The following condition be included in the requirements for the statement of environmental effects:-

 

            A report that outlines the potential noise impact to surrounding properties as a result of a             proposed use or the potential impact to a residential property from outside noise sources             such as traffic and railways. The acoustic report is to be carried out by an appropriately             qualified and practicing acoustical consultant and shall include but may not be limited to the             following:-

 

            · Project description;

            · Relevant guidelines or policy that has been applied;

            · Background noise measurements;

            · Details of instruments and methodology used for noise measurements;

            · A site map showing noise sources, measurement locations and noise receivers;

            · Noise criteria applied to the project;

            · Noise predictions for the proposed activity;

            · A comparison of noise predictions against noise criteria;

            · A discussion of proposed noise mitigation measures, the noise reduction likely and the                     feasibility and reasonableness of these measures; and

            · How compliance can be practically determined.

 

     3.    Council continue to monitor construction sites to ensure conditions of consent, in particular             hours of operation are being complied with.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Interim Noise Construction Guidelines

56 Pages

 

AT‑2 View

Willoughby Council - Development Application - Mixed Commercial - Industrial - Mixed Use - Residential Flat Building Development

4 Pages

 

AT‑3 View

Willoughby Council - Definitions - Submission Requirements for DA Plans/ Documents

8 Pages

 

AT‑4 View

Wallmark Temporary Noise Barrier QLD Case study

6 Pages

 

 

 


ATTACHMENT 1

Interim Noise Construction Guidelines

 































































ATTACHMENT 2

Willoughby Council - Development Application - Mixed Commercial - Industrial - Mixed Use - Residential Flat Building Development

 





ATTACHMENT 3

Willoughby Council - Definitions - Submission Requirements for DA Plans/ Documents

 









ATTACHMENT 4

Wallmark Temporary Noise Barrier QLD Case study

 



Ordinary Council Meeting 17 November 2014

Presentation of Annual Financial Statements - Year Ended 30 June 2014

 

 

Subject:          Presentation of Annual Financial Statements - Year Ended 30 June 2014    

Record No:     SU772 - 66815/14

Author(s):       Craig Dalli 

 

 

Executive Summary

Following completion of the audit, Council’s Annual Financial Statements for the year ended 30 June 2015 and the Auditors Report, are presented to Council.  It will be recommended that the reports be received.

Discussion

Section 418 of the Local Government Act 1993, requires that as soon as practicable after a council receives a copy of the auditor's reports:-

a)   it must fix a date for the meeting at which it proposes to present its audited financial reports, together with the auditor's reports, to the public; and

b)   it must give public notice of the date so fixed. 

The audit of the Annual Financial Statements for the year ended 30 June 2015 has been completed by Council's Auditors – PricewaterhouseCoopers, and a copy of their Audit Report is included with the Financial Statements. 

Council’s Internal Audit Committee have reviewed the statements and resolved:-

 “That the external audit of the 2014/15 Annual Financial Statements be endorsed and the audit opinion as presented by the external auditors be recommended to Council”.

Notice was given in the North Shore Times on 7 November 2014 of the intention to present the Annual Financial Statements at this meeting.  The Statements have been available for inspection at the Administration Centre since 10 November 2014.  Written submissions were invited and at the time of writing this report, no submissions had been received.  The audited financial statements, together with the auditor's reports, are now formally presented to Council. 

Council's Auditor will be in attendance at the meeting to present the Auditor's Report and to answer any questions. A copy of the Annual Financial Statements for the year ended 30 June 2014 are attached as AT-1.

 

RECOMMENDATION

That Council receive the Annual Financial Reports together with the Auditors Report for the Year Ended 30 June 2014.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

General Purpose Financial Statement for the Year Ended 30 June 2014

88 Pages

Available Electronically

 


Ordinary Council Meeting 17 November 2014

Sustainability Small Grants Round 9 Recommended Recipients

 

 

Subject:          Sustainability Small Grants Round 9 Recommended Recipients    

Record No:     SU5487 - 67341/14

Division:         Environmental Services Division

Author(s):       Katy Christian 

 

 

Executive Summary

 

This report advises of organisations seeking funds under Round 9 of the Sustainability Small Grants Program. Council received four (4) applications seeking funding. The report recommends providing funding for three (3) of the four (4) applications to the total of $4,950.

 

Background

 

Council, under Section 356 of the Local Government Act 1993, may grant financial assistance to organisations. This report discusses the application process for Round 9 of the Sustainability Small Grants Program and recommends Council provide the grants nominated. 

 

Under the program Council calls for applications for financial assistance from organisations either based in Lane Cove Local Government Area (LGA), or if not based in the LGA, whose assistance addresses identified needs of people within the LGA.  

 

Community Organisations on Council’s Community Directory were notified of the Sustainability Small Grants Program, with the program also being promoted on Council’s website, through the Sustainability E-Newsletter and advertised in The Village Observer. Applications closed on Thursday 25 September 2014.

 

Discussion

 

All applications were assessed against the criteria provided in AT-1 by a panel comprising the Chair of the Sustainability Advisory Committee, Council’s Sustainability Coordinator and Waste and Environmental Education Officer.  Applicants were requested to show how their application would meet the needs of the Lane Cove community and promote and enhance our vision for sustainability in all its forms. Included in AT-2 is a summary of  the applications, Small Grants Assessment Panel comments and recommendations.

 

The budget for the Sustainability Small Grants Program includes a provision of $15,000 in funding for this financial year (Round 9 and Round 10).

 

Conclusion

 

Council’s Sustainability Small Grants Program assists the development of a broad range of initiatives that are of direct and practical benefit to a sustainable Lane Cove community. Furthermore Council’s Sustainability Action Plan provides guidance to assist in identifying priority projects for funding.

 

Applications for Round 9 of the Sustainability Small Grants Program closed on Thursday 25 September 2014. It is recommended Council approve funding for three (3) of the four (4) applications being:-

·    Centrehouse Arts Centre & Gallery Lane Cove;

·    Caroline Chisholm Retirement Village; and

·    Sydney Wildlife (Sydney Metropolitan Wildlife Services).

 

RECOMMENDATION

That Council:-

1.    Approve  funds under Round 9 of the Sustainability Small Grants Program for the following projects:-

·    $1,950 – Centrehouse Arts Centre & Gallery Lane Cove;

·    $2,000 – Caroline Chisholm Retirement Village; and

·    $1,000 – Sydney Wildlife (Sydney Metropolitan Wildlife Services).

2.    Give Public Notice of the proposed funding under Round 9 of the Sustainability Small Grants Program, and subject to no objections being received, grant the funds as outlined above; and

3.    Thank all participants for their nomination.

 

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Selection Criteria for Round 9 Sustainability Small Grants Program

1 Page

 

AT‑2 View

Recommendations of the Panel - Round 9 Sustainability Small Grants Program

2 Pages

 

 

 


ATTACHMENT 1

Selection Criteria for Round 9 Sustainability Small Grants Program

 

AT- 1 Selection Criteria for Round 9 of Sustainability Small Grants Program

 

Who can apply?

To be eligible for funding, an organisation must:

·    Be an incorporated body, or be sponsored by one;

·    Be based within the Lane Cove local government area, or if not locally based, the project requiring funding must be within the Lane Cove local government area;

·    Have acquitted all previous grants  from Council; and

·    Have no outstanding debts to Council.

 

Council has recently introduced new measures which require community organisations seeking either direct or indirect Council assistance to provide some additional information to Council on an annual basis in order to be eligible for such support. 

 

Applicant’s will need to provide the following with their application:-

·    A copy of the organisations’ constitution;

·    A current list of the organisations’ officer bearers; and

·    A copy of the organisations’ financial statements.

 

Generally, Council will not accept applications from:

·    Commercial organisations operating on an expected profit basis, unless there is a significant benefit to the community;

·    Unincorporated organisations, unless sponsored by an eligible incorporated organisation;

·    Previous grant recipients who have not fulfilled the conditions of the grants; or

·    Applicants that have not included the required supporting documentation.

 

Selection Criteria

Priority will be given to projects that demonstrate a commitment to sustainability in the Lane Cove area. Priority will also be given to:

·    Projects that address priority issues as identified in Council’s Sustainability Action Plan;

·    Projects that have direct and positive environmental outcomes;

·    Projects that demonstrate clear environmental education outcomes;

·    Projects that involve the wider community;

·    Projects that will continue beyond the funding period; and

·    Project applications with a well-planned and realistic timeline and budget.

 

Applications will only be considered if:

·    The project (or the component of the project for which funding is sought) commences after 1 July 2014 and is completed by 30 June 2015.

·    Any goods or services valued at over $1000 are accompanied by at least two written quotes.

·    The project application has been developed in consultation with relevant Council Officer(s).

 

In light of the stated aim and broad objectives of the Sustainability Small Grants Program funding will NOT be provided for the following:

·    On-going commitments such as wages and salaries;

·    Electronic items such as computers, cameras etc;

·    Overtly political activities or activities that could be perceived as benefitting a political party or political campaign; and

·    Activities that are considered core business of Council or State Government.


ATTACHMENT 2

Recommendations of the Panel - Round 9 Sustainability Small Grants Program

 

AT-2 Round 9 Sustainability Small Grants Program – Recommendations of the Panel

 

 

Organisation Name

Project name

Project Description

Amount Requested

Previous Funding

Recommendation

Centrehouse Arts Centre & Gallery Lane Cove

Art Exhibition: Sustainable Aesthetics

Sustainability is a concern for many artists who are often responsible for adding more objects to a mass producing market. This exhibition will allow us the opportunity to investigate how waste, mass consumption, recycling and ecology impact on us, through artists eyes and why they have chosen certain materials and methods to communicate their stories.
Through works of sculpture, textiles, and ceramics, we hope to present an innovative body of work that shows how we can recycle, upcycle and source sustainable materials and change the way we do things. The exhibition would include artist talks and a sculpture workshop to engage the community in the creative process of thinking about these ideas of sustainability.

$1,950

$0

$1,950 to be awarded

Innovative and different project with considerable community engagement.

Additional conditions

Education from the workshops and catalogue should focus on the broader issues of what the general public artists can do to follow this concept (upcycling, reusing) broader than just what the artist does. Council would like input into the messaging of the catalogue. Addition of correct disposal of paints and chemicals.

Caroline Chisholm Retirement Village

Village Community Garden

This project aims to bring this retirement village community together as a communal hub. The garden is planned to be mobile to move around the village and spend time with the different resident sections.

$2,000

$0

$2,000 to be awarded

Innovative way to address the project.

Additional conditions

 Need expert help in designing the garden. Council would like to view plan before the works proceed. Evaluation to be completed measuring the success of the garden as a gathering place. Resident numbers actively participating etc.

Sydney Wildlife (Sydney Metropolitan Wildlife Services)

Education in Sustainable Living with Wildlife

This is an existing program - using the presentation "Sharing our Environment with Wildlife" to promote creating harmony with native wildlife and respecting biodiversity. The program has customised versions for adults and children and is to be rolled out in the Lane Cove area to 4 local Primary School and 3 Probus Clubs. After the presentation an information leaflet is handed out. Funding is sought to provide printing for the leaflets, all other costs are covered by Sydney Wildlife.

$2,000

$0

$2,000 to be awarded

Eligible as activity will occur in the Lane Cove Area. Flyers to be distributed in the Lane Cove area. Reduction in funding due to scope of activity.

Additional conditions

Cross promotion of the Lane Cove Bush Kids Program and the Backyard habitat program to be also included in the presentation/ handouts. Pdf of printout to be available online. Survey of participants required - Council happy to assist.

Meeting House Inc Neighbourhood Centre

Sensory Garden, targeting children with additional needs

Meeting House Inc would like to extend the current community garden to include a sensory garden section. This will be aimed at children with additional needs who attend the possibilities playgroup on a Friday, the elderly and the general community. They aim to include a variety of smelling herbs, grasses for touch, and taste plants. It will also include elements of a fairy garden for children to explore.

$1,203

Round 7 (2013/14) $2,000

Not Recommended
Funding has already been received for the garden under the sustainability small grants program in Round 7 and success has not yet been evaluated.

 


Ordinary Council Meeting 17 November 2014

Lane Cove Traffic Committee Held on 21 October 2014

 

 

Subject:          Lane Cove Traffic Committee Held on 21 October 2014    

Record No:     SU1326 - 68222/14

Division:         Open Space and Urban Services Division

Author(s):       Sashika Young 

 

 

Executive Summary

 

The Lane Cove Traffic Committee Meeting was held on Tuesday, 21 October 2014.  The Agenda and Minutes are included as AT-1 and AT-2.  Also attached at AT-3 is the Road Safety Audit – Final Report which relates to Item Y1 in the Agenda ‘Longueville Road, Lane Cove”.

 

 

 

 

RECOMMENDATION

 

That Council adopt the recommendations of the Lane Cove Traffic Committee Meeting held on Tuesday, 21 October 2014.

 

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

AGENDA - Traffic Committee - October 2014

42 Pages

 

AT‑2 View

MINUTES - Traffic Committee - October 2014

10 Pages

 

AT‑3 View

Road Safety Audit - Final Report - Longueville Road, Lane Cove

32 Pages

 

 

 


ATTACHMENT 1

AGENDA - Traffic Committee - October 2014

 











































ATTACHMENT 2

MINUTES - Traffic Committee - October 2014

 











ATTACHMENT 3

Road Safety Audit - Final Report - Longueville Road, Lane Cove

 

































Ordinary Council Meeting 17 November 2014

Strategic Review of Lane Cove Alive Leadership Group

 

 

Subject:          Strategic Review of Lane Cove Alive Leadership Group     

Record No:     SU5093 - 69239/14

Division:         Corporate Services Division

Author(s):       Craig Dalli 

 

 

Executive Summary

In March 2013, Council resolved that a review be undertaken of Lane Cove ALIVE Leadership Group (LCALG). Place Partners were subsequently engaged to undertake an independent review on behalf of Council. The Place Partners report was work shopped with Councillors and formally reported to Council on 21 April 2014, where in it was resolved to set up a Councillor Working Party to develop an MOU with LCALG to consider future priorities, alignment and structure for LCALG and to report back on the outcomes of the process. This report advises on progress with the review and proposes a way forward with Lane Cove Alive.

 

Background

Council at its meeting of 18 March 2013 resolved to:-

1.   Review its Lane Cove ALIVE Strategic Plan and update the Plan to take into account new and proposed development in the area;

2.   Review LCALG operations, structure and goals to ensure that they align with Council’s Strategic Plan for the area;

3.   Review LCALG to compare the operations, projects and outcomes of Lane Cove ALIVE with their original Strategic Plan objectives and actions; and

4.   Receive a further report after the completion of the Review including the recommendations of the Review.

 

In accordance with the above resolution, an independent review of Lane Cove ALIVE Leadership Group was commissioned and Place Partners were subsequently engaged to investigate and prepare a report for Council addressing the following issues:-

·    Carry out an audit of current actions in place by LCALG to compare the operations, structure and outcomes of Lane Cove ALIVE with Council’s original Strategic Action Plan objectives and actions;

·    Verify five (5) key actions from the Strategic Action Plan identified by Council in terms of meeting economic, social or environmental objectives;

·    Identify opportunities for LCALG to generate additional funding and income sources;

·    Undertake a survey of local businesses and the community to identify their level of understanding and participation in the activities of LCALG and how they can be further engaged;

·    Compare LCALG against ‘best practice’ in town centre revitalisation and management and identify the appropriate model for deli;

·    Very of related aims and objectives; and

·    Assess the capacity and potential benefits for widening the activities of LCALG across other areas within or the whole of Lane Cove.

 

The review was informed by both qualitative and quantitative research. Utilising primary and secondary data sources provided an understanding of the role and function of Lane Cove ALIVE, the current activities, as well as the business and community perception of the LCALG, its activities and its purpose.

 

Following completion of the report, Place Partners presented their report to Councillors which identified a misalignment of priorities and the importance of establishing relevant KPI’s to measure the success of LCALG. As a result, Council at its meeting of 21 April 2014, considered a report on the Strategic Review of LCALG and resolved as follows:-

1.    Council receive and note the report;

2.    Council establish a working group consisting of the Mayor, General Manager and/or his nominee, Councillor Hutchens, Councillor Bennison and Councillor Strassberg, with no alternates;

3.    The terms of reference of the working group includes but not limited to the following:-

a.  Prepare a draft Memorandum of Understanding (MOU) between Lane Cove Council and Lane Cove Alive Leadership Group to address the misalignment of objectives and other items identified in the report prepared by Place Partners;

b.  Present the draft MOU to the Board of Lane Cove Alive Leadership Group for consideration prior the next scheduled Board Meeting;

c.  Advise any items, objectives, or outcomes identified in the MOU;

d.  Commence a due diligence process to ensure that future activities of Lane Cove Alive Leadership Group are aligned with Council objectives; and

e.  If Lane Cove Alive Leadership Group does not agree to the MOU, that the working group be authorised to develop alternative strategies to address the misalignment and other issues raised in the report prepared by Place Partners.

4.    All funding for any new commitments and/or new projects of Lane Cove Alive Leadership Group cease until the due diligence process is completed;

5.    The General Manager be delegated authority to implement any items, objectives, or outcomes identified in the MOU and/or other issues that may be identified by the Working Group; and

6.    At the conclusion of the due diligence process a report come back to Council detailing the outcomes of the process.

 

Memorandum of Understanding

 

Consequently, the Working Party developed in consultation with LCALG a draft MOU which included the following:-

 

A new structure for the Board of LCA:-

·    2 x community representatives;

·    1 x Lane Cove Chamber of Commerce Representative;

·    1 x Operator of a business located within the Village;

·    1 x Owner of a business premises located within the Village; and

·    1 x Council representative i.e. General Manager or nominee.

 

 

Previously the Board comprised of the following membership:-

·    4 x Lane Cove residents without business interests in the LGA;

·    4 x Business operators or commercial property owners in Lane Cove Village;

·    1 x Young adult member; and

·    The General Manager or nominee.

 

Other key governance changes proposed in the MOU include:-

·    All members to be endorsed by Council;

·    Two year term for Chair; and

·    50% turnover annually from 2016.

Despite a number of meetings and ongoing discussions, agreement was not formally reached with the Board of LCALG, and at their Annual General Meeting on 21 October 2014 they stood down.

 

Future Direction for LCALG

Councillors and the Working Party have work-shopped a number of outcomes of the Place Partners report including completing a survey of what Councillors propose as High, Medium and Low priorities for LCALG moving forward which are addressed later in this report. The Working Party also identified the following key Strategic Objectives for Lane Cove Alive of which actions are to be assigned against:-

·    Support Existing Business – including integration with the Chamber of Commerce;

·    Encourage New Business;

·    Marketing and Promotion of Lane Cove Village; and

·    Integration of Business and the Community i.e. Stakeholders.

 

It is noted that the Working Party is now proceeding with developing a Business Plan for Lane Cove Alive based on the four (4) core Strategic Objectives and including the following SWOT analysis, prioritisation of activities by Councillors and proposed performance indicators.

In developing the Strategic Objectives and identifying Actions and KPI’s, a SWOT analysis was undertaken by the Working Party which identified the following:-

 

Strengths

Opportunities

Brand

Self Funding

Governance

Local Resources Professional/Volunteers

Interested Parties

Collaboration

Plaza Amenity

In the Cove

Systems

 

 

 

Weakness

Threats

Resources

Status Quo

Governance

Relevance

Lack of Identity

Alternate Shopping areas

Misalignment in objectives

 

 


Additionally, Councillors have identified a number of priorities for LCALG in various categories and with priority rankings, many of which can be measured by KPI’s. Priorities by categories are:-

 

High Priorities

 

Governance

•     Review of 2013 – 2016 Strategic Plan;

•     Council input on governance arrangements;

•     Review of performance every 12 months; and

•     Quarterly update for Councillors i.e. Local directory, database of shops in the area.

 

Business Support

•     Linkages with Lane Cove Chamber of Commerce including Business Education;

•     Free Wi-Fi; and

•     Local micro-businesses get access to local skill sets i.e. Bookkeeping, tax, insurance.

 

Events

•     Undertake events which promote and benefit the community and local businesses;

•     LCA Board report of foot traffic for each event; and

•     Involvement with Council festival committees, Village fair and other events.

 

Marketing and Promotion

•     Promote Lane Cove as a fast growing community which needs more retail;

•     Maintain Village signage and directory;

•     Investigate innovative programs to raise awareness of promoting businesses; and

•     Celebrating make-overs/refurbishments, anniversary of shop opening or major milestones.

 

Business Retention and Expansion

•     Focus on supporting existing businesses and encouraging new;

•     Work with Landlords of closed or empty shops to address issues e.g. Shop design;

•     Maintain Tenancy attraction information;

•     Proactively approach franchises and other businesses , including retail and restaurants; and

•     Welcome to Lane Cove Packages and offer services.

 

Medium Priorities

 

•     Christmas Windows Competition;

•     Feasibility study by property/marketing organization;

•     Business Retention and Expansion survey update with Lane Cove ALIVE;

•     Contribute content to Lane Cove ALIVE website Business Attraction profile;

•     Investigate the potential for an Entrepreneur Business Incubator; and

•     Conduct a survey of Lane Cove residents on types of businesses desired.

 

Low Priorities

 

•     Attendance at conferences and presentations;

•     Lane Cove ALIVE Art & Design Makers Markets;

•     Busker Burst Event;

•     Delicious Dinners and Luscious Lunches;

•     Management of Bannerconda flags;

•     Lane Cove ALIVE app; and

•     Facebook, Twitter, Instagram and social media workshop.

 

Performance Measurement

 

The measurement of the success of an organisation such as Lane Cove Alive is the achievement of core goals and strategies measured on both a Qualitative and Quantitative Basis. Quantitative goals can be measured against the following KPI’s:-

·    Increase in economic activity in Lane Cove Village;

·    Increase/decrease in new businesses and shop vacancies;

·    Budget Performance;

·    Achieving targets including timeliness of completing project; and

·    Level of involvement in activities/events.

 

Qualitative Measures:-

·    Brand awareness;

·    User businesses satisfaction with LCA activities;

·    Business engaging with LCA activities;

·    Business/Customer satisfaction; and

·    Contribution to Council priorities/planning.

 

Options for Appointment of a New Board

 

It is proposed that the Working Party develop a Business Plan for Lane Cove Alive Leadership Group and Terms of Reference prior to recruiting new members. The proposed new structure for the Board is outlined earlier in the report. However, one consideration for Council is to introduce a less formal governance structure by appointing an advisory committee of Council rather than the current framework of having LCALG as an independent Incorporated Association. An advisory committee would potentially facilitate greater alignment and collaboration with Council priorities. Other benefits include:-

i.   Eliminates compliance costs associated with an Incorporated Association such as compiling and lodging annual reports, associated fees and various insurance policies;

ii.  Reduces need for separate office accommodation costs such as rental and outgoings;

iii. Reduces duplication of administration and operational expenses; and

iv. Potential for greater linkage with Council run events.

 

It is suggested that this option be considered further by the Councillor Working Party and then be referred to Council for determination. The selection of future Board members under the current model is proposed via a selection process involving the General Manager and an independent selection panel.

 

In terms of the interim operation of LCALG, the General Manager remains the sole Director of the organisation and is ensuring compliance with all legislative and operational requirements. As sole Director, the General Manager has the capacity to make any changes necessary to the Constitution of Lane Cove Alive to meet Council’s objectives.

 

Lane Cove Alive Art and Design Makers Markets

It is proposed that the monthly markets continue as they add value to many of the existing businesses operating in the Village and attract a significant number of visitors to the Village, who may not normally frequent the Village.

 

Interim arrangements have been made for the operation of the markets by the Parklife Partnership pending a formal competitive process proposed for early 2015, should Council decide to continue with the markets. The Parklife Partnership are the current operators of the weekly produce markets at Lane Cove Public School (which provides cross-promotional opportunities) as well as the successful Beaches Markets at Warriewood.

 

Conclusion

The independent review of LCALG identified a misalignment of priorities between the objectives of the Board and Council. The review has provided Council the opportunity through its Working Party to identify core strategic objectives for LCALG moving forward and governance arrangements including a revised structure. It will be recommended that Council receive and note the contents of the report and the Working Party be requested to proceed with development of a new Business Plan for LCALG and to also develop a Terms of Reference for any Board or Advisory Committee, which can be considered initially by Council at a future workshop.

 

 

RECOMMENDATION

That Council:-

1.   Receive and note the contents of the Report;

2.   The Working Party be requested to develop a Business Plan for LCALG; and

3.   The Draft Business Plan, proposed Terms of Reference and governance arrangements be workshopped by Councillors in February 2015.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 17 November 2014

Invitation To Join The Small Business Friendly Council's Program

 

 

Subject:          Invitation To Join The Small Business Friendly Council's Program    

Record No:     SU2539 - 65554/14

Division:         Corporate Services Division

Author(s):       Craig Dalli 

 

 

Executive Summary

 

Council has been invited to participate in the Small Business Friendly Council’s (SBFC) Program. The Program aims to provide an opportunity for Council’s to demonstrate its commitment to the local business community. It requires Council to report on business improvement processes including initiatives Council has already demonstrated a capacity and commitment to provide such as establishing an advisory board i.e. Lane Cove Alive, on time payment policies, pre-lodgment DA meetings and stream lined procurement. It will be recommended that Council commit to the Program from 1 January 2015.

 

Background

 

The Small Business Friendly Council (SBFC) Program has been developed by the Office of the NSW Small Business Commissioner (OSBC) in partnership with the NSW Business Chamber, and is the first of its kind in Australia. The Program is supported by the Division of Local Government, Local Government NSW, and the Local Government Professionals Australia (NSW).

 

The SBFC Program was recently launched by the Deputy Premier and Minister for Small Business the Hon. Andrew Stoner, and the Minister for Local Government the Hon. Paul Toole MP. It is understood that at this stage 40 councils have committed to participate, ranging from large metropolitan councils to small regional councils. These 40 councils represent over 242,000 small businesses in NSW.

 

Council has been invited by the NSW Small Business Commissioner to consider participating in the Program commencing on 1 January 2015, as part of the Q3 reporting period.

 

The Program provides an opportunity for Council to demonstrate it’s commitment to our local small business community. Councils in the SBFC Program must commit to reporting on business improvement processes and ontime payment policies in their operational plans; establishing a business advisory board in conjunction with key stakeholders from the local business community; and implementing new initiatives such as streamlining procurement or establishing prelodgement DA meetings; which are outlined in the Charter at AT-1.

 

Discussion

 

Participation in the Program would demonstrate further Council’s strong commitment to the local small business community. The current level of commitment from Council is reflected by the following:-

 

·    Our Local Economy is one of six strategic planning themes comprising the Community Strategic Plan, Lane Cove 2025 and which includes a number of strategic actions to ensure Lane Cove has a sustainable and vibrant economy;

·    Council established Lane Cove Alive with a view to develop plans to revitalize the Lane Cove Village and develop partnerships with local businesses and community representatives;

·    Council is aiming to meet the State Governments Metropolitan Strategy target for creating new jobs;

·    Council supported the Better Business Partnership Program over 3 years;

·    Council sponsors sustainable business initiatives through the Sustainability Levy;

·    Upgraded the Plaza to enhance the quality of public infrastructure to attract and foster new business start ups and strengthen existing businesses;

·    Established preferred supplier panels as part of a streamlined procurement process with many local businesses appointed to the Panels;

·    Council aims to pay all suppliers invoices within 30 days of completion of works/supply of services or products; and

·    Council has had a long standing pre-lodgment DA meetings process.

 

Conclusion

 

It is considered that involvement in the Small Business Friendly Councils Program will further enhance Council’s strong commitment to small business in Lane Cove. The majority of the Program initiatives and actions Council must commit to are already long established strategies of Council. It will therefore be recommended that Council participate in the Program.

 

 

 

RECOMMENDATION

 

That Council:-

 

1.    Receive and note Report;

 

2.    Accept the invitation to participate in the Small Business Friendly Councils Program from January 2015; and

 

3.    Commit to the Small Business Friendly Councils Charter at AT-1 to the report.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Small Business Friendly Councils Charter

4 Pages

 

 

 


ATTACHMENT 1

Small Business Friendly Councils Charter

 





Ordinary Council Meeting 17 November 2014

Proposed Residential Development on 304-314 Burns Bay Road

 

 

Subject:          Proposed Residential Development on 304-314 Burns Bay Road     

Record No:     SU2589 - 67876/14

Division:         General Managers Unit

Author(s):       John  Lee 

 

 

Executive Summary

 

This report presents a business case for a proposed residential development on part of 304-314 Burns Bay Road, Lane Cove and recommends that a selective tender process be commenced with expressions of interest being called to shortlist suitable tenderer. 

 

Background

 

The precinct in the vicinity of 314 Burns Bay Road is undergoing significant change as a result of the changes in land use in the 2009 Lane Cove Local Environment Plan (LEP).

 

Council has previously considered:-

 

a)    Major Projects Strategic Management Plan 2007 – 2016;

b)    The rezoning of Part of 304-314 Burns Bay Road (part lot 102 DP 1013285) in LEP 2009 as R4 High Density Residential;

c)    Property acquisitions affecting 296, 300 and 300 ABC Burns Bay Road necessary to improve the public road alignment and capacity to meet future traffic generation demand;

d)    Arrangements with the Body Corporate of SP 6522 relating to road dedication, access, parking and land transfers;

e)    Construction of a new road across 304-314 Burns Bay Road;

f)     Concepts for redevelopment of the park to the east of the new access road; and

g)    Closure of surplus public road to the south of 296 Burns Bay Road.

 

Discussion

 

When the Major Project Plan was prepared in 2007 and subsequently the DCP for this locality, the intention for a road across 304-314 Burns Bay Road was to define the eastern extent of the R4 zoned land.  Since that time the road has been designed and constructed, with the road now providing the eastern boundary of the R4 zoned land, Council is in a position to proceed with the development of the land.

 

In addition to the park upgrade and community centre under the road, staff have considered other public benefits which the development of the site can provide. Council’s Social Plan identified the need for Child Care spaces in the 0 -2 category, with a third of the spaces being for children 0-2 years old, and similar to Council’s Meeting House development it is proposed to include a Child Care Centre within the facility that will service the broader community. Initial modeling presented to Councillors at a workshop on 10 June 2014 and indicated that a 60+ child care centre is possible and the design would incorporate a greater number of 0 -2 spaces than typical of a centre this size.

 

In addition, the precinct remains relatively isolated from convenience shopping, and with the deletion of the proposed shop from the neighbouring 318 Burns Bay Road (Tuta redevelopment) it is proposed to include 120 m2 of retail space for a neighbourhood shop. The shop would be adjacent to the entry to the precinct and also conveniently located near the park and community centre.  These retained assets to be retained by Council will also provide an opportunity for a long term annual income stream.

 

Assets to be Retained by Council

 

It is proposed to undertake a stratum subdivision of the building with ownership as follows:-

 

Lot No

Description

Ownership

1

Child Care Centre

Council

2

Neighbourhood Shop

Council

3

Residential Lot

Residential Owners Corporation

 

The Residential Lot would be subsequently strata titled for sale as residential apartments. 

 

Development Objectives

 

The following sets out the minimum objectives to be achieved from the amalgamated site:-

 

a)    A quality residential development which minimizes its impact on the neighbourhood by strictly complying with applicable DCP development controls contained, in particular the building envelope controls;

b)    A focus on the livability in the residential component by:-

a.    Notwithstanding the minimum apartment sizes set out the new Apartment Design Guide, 80% of all apartments to meet the minimum areas previously recommended as best practice in the Residential Flat Design Code being:- .

·      Studio Internal Area 38.5m2, External Area 6m2

·      One bedroom - cross through, Internal 50m2 External 8m2

·      One bedroom - single aspect, Internal 63.4m2 External 10m2

·      Two bedroom - corner, Internal 80m2, External 11m2

·      Two bedroom - cross through, Internal 89m2 External 21m2

·      Two bedroom - cross-over, Internal 90m2 External 16m2

·      Three bedroom Internal Area 124m2 External Area 24m2

b.    To encourage social interaction, a minimum of 80sqm of well designed communal space shall be provided within the development in an appropriate location;

c)    The construction and dedication to Council of a minimum 60 place Long Day Care Child Care Centre with a minimum of 20% for 0-2 year olds, located on the ground floor to the south end of the development utilising the open space between the building and the southern boundary, with parking compliant with Council’s DCP;

d)    The construction and dedication to Council for a neighbourhood shop to meet the local retail needs of the precinct with a minimum floor area of 120m2 plus 3 parking spaces incorporated within the development;

e)    Maximum financial benefit being provided, having regard to the market value of the land and the combined value of the retained assets;

f)     Relocation of public authority services out of the site;

g)    Dedication of the land necessary for the road improvement works;

h)    Minimise the environmental impact of the proposed development by incorporating sustainability design principles; and

i)     Minimise Council’s risks through an appropriate development strategy.

 

Business Case

 

A confidential Business Case has been circulated separately to Councillors which sets out the rationale for developing the site under a project delivery agreement similar to that used for the redevelopment of the Little Lane Car Park to provide funding for additional community facilities without any medium to long term impact on Council’s finances.

 

Importantly, the Business Case includes Council’s decisions made progressively along the way to proceed with the Project.  These include:-

 

a)    The project being included as a major source of funding of community facilities in the Major Projects Strategic Management Plan 2007 – 2016;

b)    Part of Lot 101 DP 1013285 east of the eastern boundary of Lot 31 DP 540796 is to be closed as public road;

c)    Road widening of the existing signalised intersection to cater for the increase in residential traffic in this precinct is proposed which provide two left turn out and two right turn out lanes. To facilitate this work Council, the compulsory acquisition of lot 31 DP 540796 296 Burns Bay Road is imminent.  That part of this lot not required for road widening has been approved by the Department for resale and will be amalgamated with the closed road lot and that part of Lot 102 DP 1013285 to the west of Waterview Drive;

d)    A public hearing to make minor adjustments to the area of community land and associated zoning is required to remove an anomaly between the zonal boundary based on an estimated road alignment and the road alignment as built;

e)    The park to the east of Waterview Drive is in the process of being upgraded;

f)     A facility under Waterview Drive is being fitted out for community use; and

g)    Subdivisions to effect the road widening, Waterview Drive and the project lot including amalgamations.

 

Delivery Options

 

The business case sets out 3 delivery options consistent with the key development principles set out in the Major Projects Strategic Management Plan. Each option has a markedly different project revenue profile.

 

Option 1 - Sale of Land with DA

 

This option requires development consent having been obtained to ensure that the outcomes required by Council can be delivered.  Typically land with a DA consent value adds the selling price as the number of unknowns can be significantly reduced.  Further, it allows for a contract for sale to be conditional on compliance with the consent (as may be modified) and delivery of Retained Assets to Council. 

 

Option 2 – Council as a Developer

 

This option requires significant up front funding / loan borrowing to undertake the development as a developer.  The Council accepts all development risk except construction risk by the builder. Council utilised this method for the Meeting House Development, as it was a relatively small development.

 

Under this option, Council retails full control over the project and in return for a higher risk profile maximizes the profit potential of the project.

 

Option 3 –Project Delivery Agreement

 

Under this option Council retains ownership of the land as equity, pays for the construction of the Retained Assets (child care and retail spaces) and receives an agreed value of the land plus a share of profits above a predetermined sales threshold.  Council is utilising this delivery method for the Little Lane project as Council maintains ownership whilst transferring the design and development risk to the developer, minimising Council’s financial risk.

 

Under this option, Council selects a developer under a project delivery agreement where:-

 

a)    The Principal Project Requirements are set out.  These include matters such as minimum apartment sizes, quality, lighting, service adjustments and requirements for retained assets;

b)    The developer accepts all development risk and provides most of the project funding;

c)    The developer undertakes the design and obtains development consent, subject to the design being acceptable to Council as land owner;

d)    The land remains in Council ownership (until each residential unit is sold);

e)    The purchase price of the land is treated as Council’s equity in the project, with a premium to be paid to Council by the developer as a priority payment from sales proceeds;

f)     A minimum sales threshold is agreed after which Council becomes entitled to a share of additional revenue; and

g)    Council provides the funding for the Retained Assets.

 

Risk Management

 

It is important at this stage to discuss the management of risk.  While no delivery option is without risk, early identification of risks and understanding how risks are managed, transferred and at what cost is necessary.

 

Option 1 - Sale of Land with DA

 

Has the least direct risks and realizes the land value up front, less the cost of delivering the retained assets.  The indirect risk relates to non delivery or untimely delivery by the purchaser of the retained assets and the purchaser putting in a subsequent alternate DA which is less desirable.  This becomes complicated when the land is then on-sold to a subsequent owner. 

 

Option 2 - Council as a Developer

 

Where development risk including project financing has the highest risk profile and is not recommended as a preferred delivery method for this site given other projects being considered.

 

 

 

Option 3 – Project Delivery Agreement

 

As Council retains ownership during the project as well as a level of control over an acceptable development application, and as Council’s retained assets are located within the ground floor and basement car park it ensures they are built. In addition, the level of funding required for the retained assets is largely offset by project contributions.

 

A risk assessment matrix for a PDA is included at AT-1.

 

Recent approvals and presales at elevated market prices allowing a number of residential projects in Lane Cove to commence acknowledging pent up demand for residential housing in Sydney is encouraging in terms of positive market trends.  Sales risk can be managed by the developer by appointing experienced sales and marketing professionals and obtaining presales commitments off the plan.

 

Geotechnical investigation on the site along with recent excavations on the Tuta Site indicates excavation largely in sandstone.

 

In all options, construction risk is transferred to the builder.

 

After due consideration of the options, it is recommended that the preferred delivery method based on a PDA to meet Council’s objectives for the site and include the detailed design to obtain development consent, all construction certificates and any other approvals necessary to complete the construction.

 

Tendering

 

It is considered in Council’s interest that a selective tender process be undertaken based on a PDA, commencing with Expressions of Interest (EOI) in accordance with the Local Government Tendering requirements.

 

The EOI will also outline that Council may consider alternate approaches which only involves an offer to purchase of the land subject to stringent safeguards;

 

Once interested developers are selected, a Request for Tender (RFT) will be issued. The selective tender would then seek a conforming tender to complete all the works necessary to deliver the project.  This approach allows a consistent appreciation of the Tenderer’s appreciation of the scope of works as well as an assessment of any listed exclusions can be gauged.

 

Following a detailed assessment of responses to the EOI received, a further report will be submitted to Council outlining the outcome of the tender process along with a draft Capital Expenditure Review for approval by the Office of Local Government. The Office of Local Government has previously approved the PDA delivery method for the Little Lane Development.

 

Steering Committee

 

Good Governance is an essential element in successfully delivering this project within budget and within agreed timeframes.  To this end the following governance will include:-

 

Steering Committee

·      Mayor;

·      Deputy Mayor;

·      General Manager; and

·      Director Major Projects.

Project Control Group

·      General Manager;

·      Director Major Projects;

·      Special Projects Manager;

·      Developer’s Development Manager; and

·      Independent Certifier.

 

The Steering Committee would report to Council on an as needs basis, with regular project updates in the monthly snapshot report.

 

Timeframes

 

Assuming acceptance of a tender by February 2015, with a 6-8 month design period for approvals, commencement of construction could be expected in the last quarter of 2015.

 

Conclusion

 

This business case for the Waterview Drive development, prepared under the Office of Local Government requirements demonstrates that for a marginal outlay for the retained assets in the stratums outlined in the report, the project delivers significant funding for other public assets in a timely manner by value adding the land.

Proceeding with selective tendering, commencing with calling for expressions of interest, will allow Council to select the most financially beneficial outcome from the Waterview Drive development site.

 

 

RECOMMENDATION

That Council:-

 

1.   Adopt the Business Case for the Waterview Drive development site;

 

2.   Endorse the Steering Committee structure as set out in the report;

 

3.   Approve the selective tender process for the redevelopment of the Waterview Drive development site commencing with calling for Expressions of Interest based on a preferred Project Delivery Agreement to secure delivery of Council’s retained assets prior to release of the residential stratum; and

4.   Receive a further report outlining the results of the Tender Process.

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

1 Wateview Drive Risk Assessment Matrix

1 Page

 

 


ATTACHMENT 1

1 Wateview Drive Risk Assessment Matrix

 


Ordinary Council Meeting 17 November 2014

DCP Amendment - 314 Burns Bay Road

 

 

Subject:          DCP Amendment - 314 Burns Bay Road    

Record No:     SU2589 - 67520/14

Division:         Environmental Services Division

Author(s):       Terry Tredrea 

 

 

Executive Summary

 

This report proposes to amend the site-specific controls in Development Control Plan 2010 for the land zoned R4 High Density Residential at 296-314 Burns Bay Road, known in the DCP as Block 1: Burns Bay Rd, as follows:-

(i)   To expand the locality to include 296 and 302 Burns Bay Rd – it currently relates only to Nos. 304-314 – and to reflect minor boundary changes;

(ii)  To supplement the existing controls relating to the local site context; and

(iii) To provide administrative editing so that the controls are consistent with the standard DCP 2010 format, and consolidated into one document – currently they refer to an external consultant’s report.

 

Council is requested to adopt for exhibition the draft amendment to DCP 2010: Part C - Residential Localities - Burns Bay Road - Block 1 as attached at AT-1.

 

Background

 

No. 304-314 Burns Bay Rd is a Council-owned site, zoned R4 High Density Residential in LEP 2010 to permit apartments facing the new park proposed over the disused bowling club site. No. 296 Burns Bay Rd is also zoned R4. It contains a light industrial building from its former zoning, and is proposed to be acquired by Council for road widening with the remnant part along with the proposed closed road lot to form part of the residential flats redevelopment.

 

A planning proposal was approved by Council in May for submission to the Department for minor boundary adjustments to the zoning and land classifications of these properties and the adjacent road, park and proposed community centre.

 

Discussion

 

Land ownership

 

Land ownership patterns are as follows:-

·    Council owns land to the west of Waterview Drive, adjacent to Burns Bay Rd (Lot 102 DP 1013285) which is zoned R4 High Density Residential. (The eastern portion of the lot is to remain zoned RE1 Public Recreation.);

·    Council has resolved to close its land at 302 Burns Bay Rd (Lot 101 DP 1013285) as public road to the north; and

·    Council is expected to complete the compulsory acquisition of 296 Burns Bay Rd (Lot 31 DP 540796) by gazettal on 21 November 2014.

 

It is intended to amalgamate these lots and dedicate lands required for public road, with minor boundary adjustments. The diagram below is indicative only, to show street addresses and current Lot and DP boundaries, but these may be varied under a planning proposal commenced by Council in May.

 

 

 

 

Purpose of the DCP amendments

 

The draft DCP amendments in this report are proposed for three reasons:-

(i)   To adjust the boundaries of the Block 1 controls:-

Currently, the Block 1 DCP controls relate only to 304-314 Burns Bay Road (Lot 102 DP 1013285).  The potential R4 residential redevelopment in this area, however, is expected to also incorporate parts of Lot 101 DP 1013285 and Lot 31 DP540796, being the adjacent proposed closed road lot and the remnant part of 296 Burns Bay Road not required for public road purposes. Therefore it is proposed to extend the Block 1 controls to apply also these lands.

(ii)  To update the site-specific controls for Block 1:-

The current controls were prepared by urban planning consultancy Scott Carver in 2008, in accordance with the Lane Cove Major Projects Plan 2007-2016 i.e. prior to the Comprehensive DCP being introduced in 2010. The Scott Carver controls were transferred directly into the new DCP at that time. They are now proposed to be updated to match the DCP’s standard format used for other special localities in Lane Cove, to remove outdated controls and add new details (discussed below).

(iii) To remove duplication with the generic controls in DCP 2010:-

The Comprehensive DCP introduced generic controls to apply to all residential flat developments throughout the LGA (on matters for which no site-specific controls applied). The controls by Scott Carver, currently thirteen pages in length, have been edited to avoid repetition and ensure consistency with the format of these broader DCP 2010 provisions.

 

 

 

 

 

Controls from 2008

 

At the time the Comprehensive DCP controls were being drafted, the site-specific provisions referenced a study by Scott Carver entitled 314 Burns Bay Road, Lane Cove – Development of Planning Controls adopted by Council in August 2008, prepared in anticipation of the major Projects Plan 2007-2016.

 

Since then, DCP 2010 has been introduced and provides generic controls for residential flat buildings across the LGA. DCP 2010 also adopted the site-specific Scott Carver controls unchanged directly into the DCP. It is now considered more appropriate to update the site-specific controls to match the format for “Localities” in DCP 2010, instead of continuing to refer to the earlier document.

 

The DCP currently addresses development on 304-314 Burns Bay Road as follows:-

 

Block 1: 304-314 Burns Bay Road

 

The objectives and provisions for this area are to be in accordance with pages 22 to 35 of the study by Scott Carver, 314 Burns Bay Road, Lane Cove – Development of Planning Controls, February 2008, subject to:-

a)         Setback from Burns Bay Road is to be a minimum of 6 metres.

b)         Access road to be 16.5m wide.

 

The study by Scott Carver is in most cases overridden by:-

 

·    SEPP 65’s Residential Flat Design Code (RFDC);

·    Lane Cove LEP 2009;

·    Lane Cove DCP 2010; and

·    the Building Code of Australia.

 

 

There are numerous controls which would no longer apply to this site, as shown in the table below. 

 

Scott Carver provision (pp22-35)

Replaced by

Notes

5.1 FSR: 2.3:1 max.

2:1

LEP map

5.2 Height: RL 46m

25m height of building

LEP map

5.4 Building Separation

SEPP65 Code overrules

SEPP65 Code overrules

5.5 Landscaped Area – to preserve where possible existing trees and vegetation, especially in Burns Bay Rd setback

removed

LEP Part 5Clause 5.9 Preservation of trees or vegetation, and

DCP Part J – Landscaping

5.6.1 Private open space

removed

As currently in DCP

5.6.2 Communal open space may include roof top gardens

Communal open space may include roof top spaces

This is an accepted definition of “Communal open space”

 

The DCP amendment has therefore been prepared in anticipation of the zoning and land classification boundary adjustments under the planning proposal recently commenced by Council.  

 

 

 

 

 

 

 

Community Consultation

 

Statement of Intent

 

The consultation is designed to provide an opportunity for public comment on draft DCP changes. Any comments received will be reviewed and evaluated to determine whether or not to proceed with the draft DCP.

 

Method

 

Level of Participation

Inform

Inform

Consult

Form of Participation

Open

Targeted

Open

Target Audience

Lane Cove Community and community groups

Property owners in the immediate vicinity.

Lane Cove Community

Proposed Medium

Advertisement and

eNewsletter

 

Notification Letters

 

Public Exhibition,

Website Exhibition

 

Indicative Timing

6 weeks

6 weeks

6 weeks

 

Conclusion

 

The draft DCP amendment, relating to site-specific planning provisions currently applying to 304-314 Burns Bay Road, is proposed in order to expand the area to include 296 and 302 Burns Bay Rd and relate to minor boundary adjustments recently endorsed by Council, to supplement the DCP controls and to edit the provisions to provide consistency with DCP 2010’s general format.

 

It is recommended that Council endorse the draft DCP amendment for community consultation.

 

 

RECOMMENDATION

 

That:-

 

1.   Council adopt the draft DCP amendment attached at AT-1 for the purposes of public exhibition; and

 

2.   A further report be submitted at the conclusion of the exhibition.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

AT – 1 Draft DCP Amendment – Locality 1 – Burns Bay Road

2 Pages

 

 

 


ATTACHMENT 1

AT – 1             Draft DCP Amendment – Locality 1 – Burns Bay Road

 

              AT 1

Draft DCP Amendment – Locality 1 – Burns Bay Road - BLOCK 1:

 296 – 314 BURNS BAY ROAD

 

 

 

BLOCK 1: 296 314 BURNS BAY ROAD

 

 

CONTROL

 

PROVISION

 

NOTES/LOCATION

1

Height

LEP control

LEP control

2

Building Separation

SEPP 65 Between buildings on site

 

Residential Flat Design Code

3

Setbacks

6m minimum

5 m minimum

 

3m minimum

To Burns Bay Road

To Waterview Drive  up to Burns Bay Road

Clear of Northern Ocean Outfall Sewer

 

Car park setbacks may extend to the boundary below ground.

4

Northern Ocean Outfall Sewer (NOOS)

Foundations to be a minimum of 5m from calculated position of the sewer and to meet Sydney Water requirements.

To protect the NOOS from superimposed loads from any building

5

Building Orientation / Length

Maximum 40m façade to Burns Bay Road without significant angular rotation to the facade

To Burns Bay Road. Building length permitted to increase beyond 40m if façade articulation etc is satisfactory in streetscape and length of individual facades are 40m or less.

6

Pedestrian Entry/ Address

From Burns Bay Road and Waterview Drive

 

7

Vehicle Entry

From Waterview Drive only.

 

8

Road Dedication

As required

To create Waterview Drive and extension to Burns Bay Road as public road

9

Car parking

Underground to meet relevant DCP provisions with dedicated spaces, turning area and lift access to any non residential uses incorporated in the development

Provision for 3 car space layover on the western side of Waterview Drive.

 

May be sleeved with residential uses to the new access road due to topography.

 

10

Ceiling Heights

In addition to the normal provisions for ceiling heights in the DCP, the minimum floor to ceiling height for the ground floor is to be 3.1m.

To allow for potential non residential uses on the ground floor

11

 

Landscaping / Open

Space/ Public Domain/

Communal Open Space

 

Setbacks to be treated as a landscaped buffer.

 

Communal Open Space may include roof top spaces and any internal communal spaces, subject to achieving privacy for adjoining users.

 

Open space required for any non-residential uses incorporated into the development may be included in the communal open space calculation with a minimum of 25% of the site area used for communal open space.

 

Fencing/ retaining / acoustic walls along Burns Bay Road not to exceed 1800mm above footpath level; along any other boundary not to exceed 1800mm above finished surface level.

 

 

 

12

  Outdoor Lighting

Energy Efficient Outdoor lighting is encouraged and is required to complement any lighting design of the adjacent public park.  The lighting design prepared by an appropriately qualified person is to be submitted with any development application.

 

 

 

13

  Other

SEPP 65 and DCP 2010 to apply.

 

 

 

68069/14


Ordinary Council Meeting 17 November 2014

Update on Compulsory Acquisition of 296 Burns Bay Road, Lane Cove

 

 

Subject:          Update on Compulsory Acquisition of 296 Burns Bay Road, Lane Cove    

Record No:     SU2589 - 67878/14

Division:         General Managers Unit

Author(s):       John  Lee 

 

 

Executive Summary

 

This report advises Council that Proposed Acquisition Notices have been issued to parties having an interest in the commercial building located at 296 Burns Bay Road, Lane Cove being Lot 31 DP 540796. As the statutory period between the issuing of the Proposed Acquisition Notices and the placement of an Acquisition Notice in the NSW Gazette has now passed, this report recommends that the land, once acquired be classified as Operational under the Local Government Act.

 

Background

 

Council resolved at its Ordinary Meeting on 18 February 2013 to authorise the making of an application to the Governor or Minister in respect of the compulsory acquisition under the Land Acquisition (Just Terms Compensation) Act in respect of 296 Burns Bay Road, Lane Cove. Council also resolved at its Ordinary Meeting on 29 October 2012 in respect of this property that a further report be submitted to Council on the progress of the negotiations and acquisition process. On 1 August 2014 Council was advised by the NSW Office of Local Government that Council's application to compulsorily acquire 296 Burns Bay Road, Lane Cove for a public road and partial resale had been approved. The required Proposed Acquisition Notices were subsequently issued to all known parties having an interest in the land on 11 August 2014.

 

Discussion

 

Whilst the issue of the Proposed Acquisition Notices did not preclude reaching agreement on a purchase price before gazettal, unfortunately no basis for compensation or a purchase price offer was received from the owners by the 31 October 2014, the date specified in the Proposed Acquisition Notice.

 

To complete the transaction, Council will now publish an Acquisition Notice in the NSW Gazette, upon which the land will be transferred to Council and the Valuer General will determine the amount of compensation payable.

 

Under the Office of Local Government guidelines, Council is to determine how the acquired land will be classified before gazettal of the acquisition notice.  As part of the land will be dedicated as public road and the remnant part held for resale in conjunction with any subsequent property amalgamations, it is appropriate that all of the land be classified as Operational within the meaning of the Local Government Act 1993.

 

 

RECOMMENDATION

 

That Council:-

 

1.   Note the progress in respect of the compulsory acquisition of Lot 31 DP 540796, 296 Burns Bay Road, Lane Cove; and

 

2.   On acquisition, classify Lot 31 DP 540796, 296 Burns Bay Road, Lane Cove, as Operational Land within the meaning of the Local Government Act 1993.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 17 November 2014

1st Quarter Review of the 2014-2015 Budget

 

 

Subject:          1st Quarter Review of the 2014-2015 Budget    

Record No:     SU757 - 68379/14

Division:         Corporate Services Division

Author(s):       Craig Dalli 

 

 

Executive Summary

The First Quarter 2014 - 2015 Budget Review involves a variety of variations in both income and expenditure. It is recommended that the Budget be varied in terms of the report.

 

Background

 

Council is required to prepare a Budget Review Statement each quarter, in accordance with Clause 203 of the Local Government (General) Regulation 2005. This report is prepared in accordance with the clause for the period ending 30 September 2014. The Division of Local Government has issued a prescribed format for reviews which is included as an attachment to this report. The purpose of these reviews is to ensure that the impact of financial variations are reflected in the forecast of Council’s global budgetary position to 30 June 2015, and the adopted Budget adjusted accordingly.

 

Discussion

The following is a summary of Council’s adopted Budget for 2014 - 2015 and the revised Budget following the adjustments included in this report:-

 

 

Original Budget

Adjustments

Revised

Budget

Expenditure - Operating

$37,391K

$  717K

$38,108K

Income - Operating

$42,548K

$1,015K

$43,563K

Surplus/ (Deficit)

$  5,157K

$   298K

$ 5,455K

Surplus/(Deficit) before

Capital Grants/Contributions

-

$   298K

$   298K

 

Operating Expenditure

Adjustments are recommended to the operating expense items accounts as shown in AT-1 for a total of $716,903.  The adjustments include an increase in legal expenses of $200,000 to cover the cost of the enforcement of development consents, an increase of $18,000 in the property insurance premium and risk management program.  In addition operating grants unspent in prior years totalling $498,903 have been brought forward to 2014/15.

Operating Income

Four adjustments are recommended in this review for operating income.  The notification of the financial assistance grant for 2014/15 was $4,000 above the budget estimate. A review of rates estimates and supplementary rates have raised an additional $479,773 and contributions to open space of $400,000 have been received. The street lighting subsidy for 2013/14 of $131,000 was received in 2014/15 financial year.

Capital Expenditure

 

Recommended changes to capital expenditure have been made to provide for three projects that include the completion of the Longueville Road traffic lights, the rectification of the retaining wall in Best Street and the proposed Blackman Park Scout Hall.  In addition three unspent capital grants and contributions unspent in prior years have been brought forward to 2014/15.  Funding of the adjustment in capital expenditure and brought forward grants have been funded from various reserves that are shown as adjustments to capital income.

 

Conclusion

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005.

It is my opinion that the quarterly Budget Review Statement for Lane Cove Council for the quarter ended 31 September 2014 indicates that Council's projected financial position will be satisfactory at year end 30 June 2015, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

 

RECOMMENDATION

 

That the 2014 – 2015 Budget be varied as follows:-

 

 

Original Budget

Adjustments

Revised

Budget

Expenditure - Operating

$37,391K

$717K

$38,108K

Income - Operating

$42,548K

$1,015K

$43,563K

Surplus/ (Deficit)

$5,157K

$298K

$5,455K

Surplus/(Deficit) before

Capital Grants/Contributions

-

$298K

$298K

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Budget Review for Quarter Ended 30 September 2014

6 Pages

 

 

 


ATTACHMENT 1

Budget Review for Quarter Ended 30 September 2014

 







Ordinary Council Meeting 17 November 2014

Council's Annual Report 2013/14

 

 

Subject:          Council's Annual Report 2013/14    

Record No:     SU245 - 67835/14

Division:         Corporate Services Division

Author(s):       Kirsty Fleming 

 

 

Executive Summary

 

The Local Government Act requires all NSW Councils to prepare an Annual Report for the previous financial year by 30 November each year. Lane Cove Council’s Draft Annual Report for 2013/14 has been produced and this report recommends that Council adopt the Draft Annual Report and send a copy to the Minister for Local Government as required by the Local Government Act.

 

Discussion

 

Council’s Draft Annual Report for 2013/14 due to its size is attached electronically only as AT-1 and covers all of the matters listed in the Local Government Act to be addressed, in particular the financial information included in the Audited Financial Statements and the progress on achieving the projects and activities listed in the 2013/14 Delivery Program.

 

In order to maintain consistency amongst our Corporate Planning documents, the Draft Annual Report is organised into Council’s Six Strategic Planning Themes in the same way as the Lane Cove 2025, Community Strategic Plan and Delivery Program and Operational Plan. This makes the Annual Report more user-friendly to the Lane Cove community as it groups information under each planning theme rather than by Council’s internal organisation structure.

 

The Draft Annual Report contains an introduction by the Mayor and General Manager which describes the highlights for 2013/14. These highlights are reprinted below for the Councillors and community’s information:-

 

“As we reflect on Council’s achievements over the past year it is evident that this has been one of the busiest times for Council and the community in recent history.

 

In addition to a significant number of concurrent infrastructure and asset upgrades there has been a variety of community initiatives and events that continue to demonstrate Council’s capacity to meet the needs of the community.

 

Council is cognisant of the level of development activity occurring with the current property boom. The number of units under construction is consistent with the requirement by the State Government for our area to accommodate at least 3900 new dwellings. The provision of infrastructure to support this increased population is a key priority, and Council has made great progress during the last 12 months which is outlined below. Of course Council is not responsible for all infrastructure and that is why Council has lobbied the State Government for the expansion of local schools, bus services, traffic improvements and the retention of developer levies locally to meet local needs.

 

Lane Cove is one of the first councils from the NSROC region to commence works on new synthetic sportsfields as part of its commitment to provide the community with access to quality recreational facilities and allow increased utilisation of the fields to meet the recreation demands of the increased population. The works will see two new synthetic fields built at Blackman Park which will not only reduce closures related to wet weather but also extend the time in which local sporting clubs can access the fields.

 

In addition, Council has commenced work on two brand new community facilities at the 314 Burns Bay Road site and as part of the Little Lane Car Park redevelopment as well as beginning significant upgrades to four existing community facilities. This includes the refurbishment of the Living and Learning Centre which was completed in 2013 and the commencement of the Aquatic Leisure Centre, Kindy Cove and Plaza upgrades.

 

The Lane Cove Aquatic Leisure Centre upgrade commenced in March 2014 and will provide an expanded gymnasium, new entry, additional program rooms and cafe terrace area. The upgrades are part of the Aquatic Centre Master Plan which ensures that the needs of the 3/4million annual visitors continue to be met.

 

Following a successful Stage 1 upgrade in 2012, the Stage 2 upgrades of the Lane Cove Plaza commenced in May 2014. The works will provide a revitalised night time economy, improved pedestrian access and enhanced private and public seating areas. Similar to the Aquatic Centre , the works are scheduled to take place during the quieter season to allow for completion in time for peak use across the warmer months.

The Council-owned Kindy Cove Child Care Centre is also receiving its first refurbishment since it opened close to 40 years ago. The works will improve the building amenity for children and staff and will ensure that the facility reflects the high standard of education provided by the Centre which last year achieved the highest level of overall rating under the National Quality Standards set under the National Quality Framework (NQF).

 

Lane Cove has also been recognised for its efforts by a number of governing bodies including the World Health Organisation’s Global Network of Age-Friendly Cities and Communities.

 

In March Council embarked on an extensive community consultation process to find out how ‘age-friendly’ the community felt Lane Cove was. As part of the process local organisations, residents and carers were asked to consider how Lane Cove could be an age-friendly place to live, work and play. Following the process Council produced an Age-Friendly strategy and made its submission to the World Health Organisation. Council is extremely proud to be leading the way on age-friendly issues with confirmation that it was the first Council in New South Wales to be accepted into this global network.

 

Council has also commenced its own Love Where You Live campaign which aims to celebrate Lane Cove being such a great place to live, work and play. As part of the campaign a number of public art initiatives have been delivered including the imag_ne artwork, traffic signal box art and the Pedal for Art bicycle route which is a joint initiative with Willoughby and North Sydney Councils.

 

One of the things that makes Lane Cove such a great place to live is the bushland setting. Council continues to run an active bush regeneration program with more than 2,000 volunteer hours provided over the past 12months. In addition to a number of grant programs that aim to protect critically endangered communities and upgrade walking tracks are a series of Council-funded initiatives which aim to preserve our natural environment.

 

For example Council has been working to stabilise Gore Creek Tributary and has also integrated a rain garden into its project at 314 Burns Bay Road. A number of plans have also been developed to maintain our local environment including the Street Tree Master Plan and the Lane Cove River Estuary Coastal Management Plan which is a collaborative approach from four neighbouring estuary Councils – Hunters Hill, Lane Cove, Ryde and Willoughby. Council is also working on a regional basis to establish a Regional Waste Strategy through NSROC.

 

Lane Cove residents enjoy access to a variety of local open spaces including harbour and river foreshores, parks, reserves, bushland and bike paths. Council is keen to ensure the quality of these facilities are maintained which has resulted in upgrades to facilities including Tantallon Oval’s grandstand, installation of new outdoor fitness equipment at Bob Campbell Oval and additional play equipment at Leemon Reserve and Blackman Park. Two new bike paths were completed this year along with pedestrian improvements around Greenwich Hospital.

 

To highlight access to these wonderful open spaces Council has been hosting events in local parks and reserves including its new Screen on the Green series which provides free outdoor movies and televised sporting events in public spaces. These events have been integrated into Council’s cultural festivals including the increasingly popular Sunset in the Village festival which includes Australia Day and Lunar New Year activities.

 

The Library continues to provide a hub of activity for the community with a wide variety of events, activities and services through the Lane Cove and Greenwich branches. Lane Cove Library continues to lead the way with the highest borrowing rate per capita in NSW and this year moved across to the RFID borrowing system. The active Local Studies section also helped to produce a book to commemorate the 50 years of Lane Cove Concert Band and continues to provide insight into the rich local history through its monthly Streets Where You Live articles.

Equally Council is proud for the success that comes from a strong network of individuals, volunteers and organisations that make up Lane Cove. Four businesses were finalists in the Better Business Partnership Awards while 25 community members and organisations were recognised in the annual Citizenship Awards. To ensure that Lane Cove continues to provide opportunities for a healthy and happy community, a number of workshops and activities are provided annually.

 

This includes the Walk Around the World campaign, parenting forums on mental health for young people, free child restraint checking workshops, Synergy youth centre excursions and Seniors Week activities. Council also partnered with Gallery Lane Cove on several occasions to provide integrated events including the popular “Dreamings” and “Home/On Country” exhibitions which was the first Aboriginal Art Exhibition held in the new Gallery facility.

 

As Council looks towards an even busier 12 months ahead it is with great excitement that we consider the successful delivery of many of the projects currently underway. This includes the new community centre and park at 314 Burns Bay, newly renovated Plaza, Aquatic Centre and Kindy Cove and of course significant progress on the Little Lane Car Park redevelopment. Council will also be undertaking community consultation on the Rosenthal Avenue car park, St Leonards South Master Plan and St Leonards Public Domain as it continues to progress the long-term vision for the Lane Cove community.

 

We look forward to continuing to deliver quality, integrated projects that represent the insight Council has into the current and future needs of the Lane Cove community.”

 

Conclusion

 

The Draft Annual Report has been prepared to meet the requirements of the Local Government Act. Upon adoption of the Report, a copy will be forwarded to the Minister as required by the Act and will be publicly accessible via Council’s website, http://www.lanecove.nsw.gov.au.


 

RECOMMENDATION

 

That:-

 

1.  Council adopt the Draft Annual Report at AT-1 -for 2013/2014;

 

2.  The adopted Annual Report be forwarded to the Minister for Local Government; and

 

3.  The Annual Report be published on Council’s website.

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Draft Annual Report 2013-14 (12MB)

178 Pages

Attached Electronically

 

  


Ordinary Council Meeting 17 November 2014

1st Quarter Review of the 2014-15 Delivery Program and Operational Plan

 

 

Subject:          1st Quarter Review of the 2014-15 Delivery Program and Operational Plan    

Record No:     SU238 - 66796/14

Division:         Corporate Services Division

Author(s):       Kirsty Fleming 

 

 

Executive Summary

This report outlines the 1st Quarter progress towards achieving the projects listed in the adopted 2014-2015 Delivery Program and Operational Plan.  It is recommended that the report be received and noted.

Discussion

Council’s adopted 2014-2015 Delivery Program and Operational Plan details the projects proposed to be undertaken during the financial year in order to meet the goals and objectives of Lane Cove 2025 - Community Strategic Plan. Council reports quarterly on the progress towards completing the projects and achieving the targets for the adopted performance measurements. The 1st Quarter Review of the 2014-2015 Delivery Program and Operational Plan is shown attached as AT-1

 

The projects in the Quarterly Review are listed by the responsible Council Division and where the project has a completion date the ‘Action Status’ column graphically demonstrates the progress towards completion. The Review also includes a comment on the status of each project.

 

The Quarterly Review also provides a report on progress towards achieving the targets set for performance measurement for each Division of Council. A cumulative figure for performance measurement is shown so that performance can be tracked each quarter towards achieving the required target.

The highlights of the projects either commenced or completed for the 1st quarter include:-

·    Completed Phase 1 of the Aquatic Centre upgrade (July);

·    New website launched (July);

·    Commenced Little Lane redevelopment (July);

·    Held Community Seminar on ‘Incorporated Associations’ (September) and Diabetes held Talk (July);

·    New preferred supplier agreements entered into (July to September);

·    Plaza Upgrade works progressed (July to September);

·    Tender undertaken for Blackman Park Amenities Building (July to Sepetember);

·    Cheque presentation for Financial Assistance Grants program held with $405,415 allocate to 28 community groups (August);

·    Launch of Cameraygal Festival (August);

·    New green waste fortnightly collection service launched (August);

·    Annual review of Council’s operational risks and controls undertaken (August);

·    Hosted the first Meet the Neighbour in Helen Street Reserve with over 200 atttendees (September);

·    Official Opening of Waterview Drive (September);

·    New walkway constructed at Mann’s Point, Greenwich (September);

·    Commenced Community Consultation on St Leonards Public Domain Master Plan (September);

·    New DCP Part R: Traffic, Transport and Parking came into force (September); and

·    Art Expo for artists with disabilities was held in partnership with Gallery Lane Cove and Sunshine with over 600 people attending (September).

 

 

RECOMMENDATION

 

That the 1st Quarter Review of the 2014-15 Delivery Program and Operational Plan be received and noted.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

1st Quarter Review of 2014 - 2015 Operational Plan

47 Pages

 

 

 


ATTACHMENT 1

1st Quarter Review of 2014 - 2015 Operational Plan

 
















































Ordinary Council Meeting 17 November 2014

PACE Report

 

 

Subject:          PACE Report    

Record No:     SU1893 - 68404/14

Division:         Corporate Services Division

Author(s):       Tracey Collins 

 

 

Background

 

In July 2013, Council endorsed entering into an agreement to partner with Macquarie University for the Participation and Community Engagement (PACE) Program. The PACE Program provides interesting and relevant opportunities for third year students to engage with the community, business and industry. Council has hosted 16 PACE students since commencing the partnership and the program has been extremely successful and rewarding for those involved. This report provides an overview of projects undertaken by PACE students and it will be recommended that the information be received and noted.

 

Discussion

 

Since the commencement of the program, Council has hosted students who have worked on a wide variety of projects including:-

·    Domestic Violence Research Project – A project conducted in partnership with the Lower North Shore Domestic Violence Network to research ways to raise awareness about domestic violence in the area;

·    Youth Services Parent Forums – A project to prepare parent forums to discuss issues faced by parents of young people (ages 10-18). This project saw the student conduct research and community engagement surveys and source suitable speakers to present at the forums;

·    Youth Centre Project – This project saw a wide range of work completed including the development of new promotional material, a review of the Centre’s Policy and Procedure Manual, and organising activities for a local Primary School Open Day;

·    Senior’s Week – Council hosted 2 students who worked on coming up with new and exciting initiatives to incorporate into Council’s Senior’s Week program;

·    Lane Cove Library – Community needs analysis – A community needs analysis survey was designed and results analysed. This survey aimed to assess Borrowers level of satisfaction with library services, collections and programs. This will help the Library to determine any areas of improvement and future direction;

·    Community Consultation Research – A research project on community consultation was conducted. A detailed report was produced detailing the social media and online consultation methods available. The report will be a valuable resource for Council in determining which social media or online consultation methods it can utilise in the future;

·    Lane Cove OzHarvest Food Rescue Project – A project to engage 15 local businesses to donate excess food to OzHarvest, who then deliver the food to many charitable agencies in the Sydney metropolitan area. This project generated a lot of local interest in reducing food waste and diverting waste from landfill;

·    Staff Climate Survey – Human Resources hosted a student who conducted a Climate Survey for all staff at Council. This project involved the design, roll out and analysis of results which will assist Council to better plan human resource and organisational strategies for the future;

·    Review of the on-boarding (induction) process for new employees – Two students analysed the process which new employees go through when they commence with Council. As part of this, they reviewed the first day Induction process and Corporate Orientation. The students have made various recommendations which will enhance the induction process;

·    Lane Cove Alive Leadership Group – Three students worked on this project which signed up additional businesses and improved the usability of the Lane Cove Alive App. The expansion of the App supports the growth of the Lane Cove business community; and

·    Carisbrook House Project – This project involved the review and re-writing of procedures, as well as identifying new ways to promote Carisbrook House Museum.

Conclusion

 

Council staff have provided extremely positive feedback regarding the PACE Program. The students have made a positive contribution to Council and have been an absolute pleasure to host. Following the success of the PACE Program to date, work has already begun to host more students in 2015 across a wide range of areas throughout Council.

 

 

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 17 November 2014

Council Snapshot

 

 

Subject:          Council Snapshot     

Record No:     SU220 - 68241/14

Division:         General Managers Unit

Author(s):       Millie Stephen 

 

 

Executive Summary

 

Attached for the information of Councillors is a review of Council’s recent activities, entitled Council Snapshot. This report provides a summary of the operations of each Division.

 

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Council Snapshot

51 Pages

 

 

 


ATTACHMENT 1

Council Snapshot