m

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Minutes

Ordinary Council Meeting

19 May 2014, 7:00pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.


Ordinary Council 19 May 2014

Minutes

 

PRESENT: Councillor S. Cheong (Chair), Councillor S Bennison (arrived 7:08pm), Councillor K. Brent, Councillor M. Gold, Councillor D. Hutchens, Councillor D. Karpin, Councillor P. Palmer, and Councillor D. Strassberg.

 

ALSO PRESENT: General Manager, Executive Manager – Corporate Services, Executive Manager – Environmental Services, Executive Manager – Open Space & Urban Services, Acting Executive Manager – Human Services, Director – Major Projects, Manager – Human Resources and Acting Manager – Governance.

 

APOLOGIES  

Apologies were received on behalf of Councillors D. Brooks-Horn and Bennison.

86

RESOLVED on the motion of Councillors Cheong and Karpin that the apologies be accepted and a leave of absence be granted.

 

For the Motion were Councillors Brent, Palmer, Cheong, Gold, Hutchens, Karpin, Strassberg (Total 7).

Against the Motion was Nil (Total 0).

Absent was Councillor Bennison (Total 1).

 

DECLARATIONS OF INTEREST: Nil

 

Councillor Bennison declared an interest in two (2) matters, ‘Lane Cove Town Centre Public Domain’ and ‘Lane Cove Local Traffic Committee Meeting Held on 15 April 2014’ later in the meeting.

OPENING OF MEETING WITH PRAYER

The meeting was opened with a prayer by the General Manager.

 

ACKNOWLEDGEMENT OF COUNTRY

The Mayor gave an acknowledgement of Country.

 

WEBCASTING OF COUNCIL MEETING

The Mayor advised those present that the Meeting was being webcast.

 

SUSPENSION OF STANDING ORDERS

87

RESOLVED on the motion of Councillors Palmer and Gold that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

 

For the Motion were Councillors Brent, Palmer, Cheong, Gold, Hutchens, Karpin, Strassberg (Total 7).

Against the Motion was Nil (Total 0).

Absent was Councillor Bennison (Total 1).

 

PUBLIC FORUM

Doug Stuart of Longueville supporting Council’s recommendation outlined in the report regarding Exempt and Complying Development, highlighting concerns including overshadowing and the impact on adjoining bushland and blanket exemptions for signage applications in the Village Centre and also commenting on the Lane Cove Town Centre Public Domain report, suggesting any re-paving should be continuous within the Village Centre.


Holly Allen of Greenwich Hospital supporting the retention of funding for rehabilitation patient beds at the Greenwich Hospital highlighting the lack of any other public rehabilitation facility on the lower north shore.

 

Councillor Bennison entered the meeting at 7:08pm

 

George Souris of Lane Cove expressing concerns regarding the Market Square Car Park ticketless parking system when leaving the returning to the car park in the same day.

 

RESUMPTION OF STANDING ORDERS

88

RESOLVED on the motion of Councillors Brent and Palmer that Standing Orders be resumed.

 

For the Motion were Councillors Brent, Palmer, Cheong, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

DECLARATIONS OF INTEREST:

Councillor Bennison declared non pecuniary, non significant, interests in relation to:-   

·        “Lane Cove Local Traffic Committee Meeting Held on 15 April 2014” as he is an auditor for Longueville Sporting Club and although his role is independent of the Board and he makes no decisions on behalf of the Board he does receive fees for his services.  He indicated he would participate in discussion and vote on the matter.

·        “Lane Cove Town Centre Public Domain” as he is the partner of a financial services firm in Lane Cove that provides accounting, taxation and financial planning to a business in the Plaza.  As the owner of the business is his client, he indicated he would vacate the Chambers and not participate in discussion or vote on the matter.

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 22 APRIL 2014

89

RESOLVED on the motion of Councillors Gold and Hutchens that the minutes of the Ordinary Council meeting held on the 22 April 2014 be received.

 

For the Motion were Councillors Brent, Palmer, Cheong, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

90

RESOLVED on the motion of Councillors Gold and Strassberg that that the minutes of the Ordinary Council meeting held on the 22 April 2014 be confirmed.

 

For the Motion were Councillors Brent, Palmer, Cheong, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 


Notices of Motion

 

Meet the Neighbours

91

RESOLVED on the motion of Councillors Gold and Hutchens that:-

1.    Council receive a report on a series of events branded for example ‘Lane Cove Council Meets the Neighbours’ designed to facilitate a closeness with our community and further bolster Council’s reputation as a leader in its community consultation practices.

2.    Timings to be Saturday afternoons  1.00pm - 4.00pm with the pilot to be held at Helen Street Reserve with Meeting House on Stokes Street to be used as a possible wet weather alternative and

3.    Local State Members be invited to attend each event.

 

For the Motion were Councillors Brent, Palmer, Cheong, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

2014 Australian Local Government Women’s Association (NSW Branch) Annual Conference (20-22 March 2014)

92

RESOLVED on the motion of Councillors Hutchens and Palmer that:-

1.   The report be received and noted; and

2.   Council investigate hosting the 2017 ALGWA Conference.

 

For the Motion were Councillors Brent, Palmer, Cheong, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Pedestrian Safety in Lane Cove

93

RESOLVED on the motion of Councillors Hutchens and Gold that Council:-

1.   Provide a report on the assessment of pedestrian crossings in the Lane Cove CBD including:-

·      Burns Bay Road (adjacent to Coles);

·      Rosenthal/Burns Bay Road (next to post office); and

·      Longueville Road (adjacent to the Plaza)

     for their visibility by motorists on the road; and

2.   Ensure actions are taken to address appropriate signage and adequate reflective road marking installation to warn oncoming traffic.

 

For the Motion were Councillors Brent, Palmer, Cheong, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Greenwich Hospital - Rehabilitation Patient Beds

94

RESOLVED on the motion of Councillors Palmer and Brent that Council make representations to the State Government to retain the 25 publicly-funded rehabilitation beds at Greenwich Hospital.

 

For the Motion were Councillors Brent, Palmer, Cheong, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

Open Space for a Growing Population

 

MOTION

A Motion was moved by Councillors Palmer and Strassberg that Council develop appropriate strategies and targets for new land acquisition for open space purposes to accompany plans for future population growth in the Local Government Area.

 

Amendment

An Amendment was moved by Councillors Bennison and Hutchens that, in conjunction with the review of the Open Space Plan, Council develop appropriate strategies and targets for open space purposes to accompany plans for future population growth in the Local Government Area.

 

Upon being put to the meeting the Amendment was declared carried.

 

For the Amendment were Councillors Cheong, Gold, Hutchens, Karpin and Bennison (Total 5).

Against the Amendment were Councillors Brent, Palmer and Strassberg (Total 3).

 

The Motion lapsed and the Amendment became the Motion.

95

Upon being put to the meeting the Motion was declared carried.

 

For the Motion were Councillors Cheong, Gold, Hutchens, Karpin and Bennison (Total 5).

Against the Motion were Councillors Brent, Palmer and Strassberg (Total 3).

 

Officer Reports for Determination

 

304-314 Burns Bay Road - New Road and Related matters

96

RESOLVED on the motion of Councillors Bennison and Hutchens that Council:-

1.   Adopt the Planning Proposal for submission to the Department of Planning and Infrastructure for Gateway approval to modify the zoning boundary between the RE1 Recreation Zone and R4 High Density Residential to align with the new road boundary over 304-314 Burns Bay Road (Lot 102 DP 1013285), with no other change to the LEP controls.

2.   Commence the process to reclassify as Operational Land the portion of 304-314 Burns Bay Road Lane Cove affected by road and consequential changes to land classification relating to land changed to R4 in (1) above, under the Local Government Act 1993 and Environmental Planning & Assessment Act 1979.

3.   In the event that the reclassification referred to in (2) above is successful, proceed with a subdivision to create a public road, a lot zoned R4 to the west of the new road, a lot zoned RE1 to the east of the road and a stratum lot containing the community centre below the new road.

4.   Note that the area of R4 zoned land to be added to the park shown as Area 5 in AT-3 will be rezoned RE1 and classified as Community Land.

5.   Endorse the proposal for modifications to the street address, road, park and community centre naming for the purpose of public exhibition and place the proposal on public exhibition for 6 weeks in accordance with the strategy outlined in the report.

6.   Note that arrangements will be made for the Mayor and Councillors to formally open the new road on Saturday 30th August 2014.

 

For the Motion were Councillors Brent, Palmer, Cheong, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Kingslangley Road Bus Bay - Stage 2 Feasibility Review

97

RESOLVED on the motion of Councillors Karpin and Gold that:-

1.   Council receive and note the report; and

2.   The matter be referred to Lane Cove Local Traffic Committee for consideration of the proposal to implement No Stopping restrictions 8.45-9.30am and 3-3.30pm School Days on the north side of Kingslangley Road, opposite the designated drop-off and pick-up zone to the west of Greenwich Public School.

 

For the Motion were Councillors Brent, Palmer, Cheong, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Results of the Consultation on the 2014-2017 Draft Delivery and Operational Plan, Draft Budget and Fees and Charges

98

RESOLVED on the motion of Councillors Strassberg and Karpin that:-

1.   The Draft Delivery Program and Operational Plan 2014-17 shown attached as AT-1, Draft Budget 2014 -2017  shown attached as AT-2, Draft Fees and Charges 2014/15 shown attached as AT-3 be adopted;

2.   Council fix the Ordinary Rates and Charges for 2014/15 as:-

a)    Ordinary Rates

(i)      An Ordinary Residential Rate* of 0.186056 cents in the dollar, on the Land Value of all Rateable Land categorised as Residential in accordance with S.516 of the Local Government Act, (with the exception of heritage properties which are rated on their heritage value), with a Minimum Rate of $550, to yield $15,657,025.

         *Subject to IPART approving Council’s application to review the Minimum Residential Rate, the Minimum Rate for 2014/15 will be $588 and the Ad Valorem Residential Rate will be $0.182425 cents in the dollar.

(ii)     An Ordinary Business Rate** of 0.734426 cents in the dollar, on the Land Value of all Rateable Land categorised as Business in accordance with S.516 of the Local Government Act, with a Minimum Rate of $818 to yield $5,364,737.

         **Subject to IPART approving Council’s application to review the Minimum Residential Rate, the Business Minimum Rate will remain at $818 however the Business Ad Valorem Rate will be $0.734425 cents in the dollar.

(iii)     Council being of the opinion that works related to the construction and maintenance of car parking facilities will be of benefit to the Lane Cove Village Commercial Area, (as defined by the metes and bounds description advertised in the North Shore Times on 13 June, 1979), that a Parking Special Rate, of 0.195128 cents in the dollar be made for 2014/15 on the Land Value of all rateable land within that part, in accordance with S.538 of the Local Government Act 1993, with a Minimum Rate of $2.00, to yield $152,208.

b)    Domestic Waste Management Charges

(i)    in accordance with S.496 of the Local Government Act 1993, that an annual charge of $399.00 per annum be made for the year 2014/15 for domestic waste management services rendered to all properties categorised residential or non-rateable residential, for each once weekly 80 litre MGB (or equivalent) service.

(ii)   in accordance with S.496 of the Local Government Act 1993, that an annual charge of $104.00 per annum be made for the year 2014/15, for Domestic Waste Management Services for all properties categorised residential vacant land.

(iii)  in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $5.85 per service  be  made for the year 2014/15, for each additional weekly 80 litre domestic waste management service rendered to owner occupied single occupancy residential dwellings (excluding green waste and recycling service).

(iv)  in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $7.67 per service be made for the year 2014/15, for each extra weekly 80 litre (or equivalent) domestic waste management service rendered to residential properties other than single occupancy residential properties.

(v)   in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $7.67 per service be made for the year 2014/2015, for each once weekly 80 litre (or equivalent) domestic waste management service rendered to non-rateable  properties.

(vi)  in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $7.67 per service be made for the year 2014/2015, for each once weekly 80 litre (or equivalent) domestic waste management service rendered to residential units above business category premises.

(vii) in accordance with S.502 of the Local Government Act 1993 that a pay-for-use-charge of $4.50 per fortnightly service be made for the year 2014/15 for each extra recycling service to single residential dwellings.

c)    Interest on Overdue Rates and Charges

(i)    In accordance with the provisions of S.566(3) of the Local Government Act 1993, Council hereby resolves that the interest rate to apply for the period 1 July 2014 to 30 June 2015 to all outstanding rates and charges be calculated at the maximum interest rate currently 8.5% as specified by the Minister for Local Government.

 

For the Motion were Councillors Brent, Palmer, Cheong, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 


 


Third Quarter Review of the 2013-2014 Budget

99

RESOLVED on the motion of Councillors Karpin and Palmer that the 2013 – 2014 Budget be varied as follows:-

 

Original Budget

30.09.2013
Quarter 1 Revised Budget

31.12.2013 Quarter 2 Revised Budget

31.03.2014 Quarter 3 Adjustments

31.03.2014 Quarter 3 Revised Budget

Expenditure

$36,271k

$36,716k

$36,975k

$207k

$37,182k

Income

$38,458k

38,458k

$41,944k

$1,550k

$43,494k

Surplus / (Deficit)

$2,187k

$1,742k

$4,969k

$1,343k

$6,312k

Surplus / (Deficit) before Capital Grants / Contributions

$100k

($345k)

$308k

$207k

 

$101k

 

For the Motion were Councillors Brent, Palmer, Cheong, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Lane Cove Local Traffic Committee Meeting held on 15 April 2014

100

RESOLVED on the motion of Councillors Bennison and Brent that Council adopt the recommendations of the Lane Cove Traffic Committee Meeting held on Tuesday, 15 April 2014.

 

For the Motion were Councillors Brent, Palmer, Cheong, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Councillor Bennison reaffirmed his declaration of interest and left the meeting at 8:23pm.

 

Lane Cove Town Centre Public Domain

101

RESOLVED on the motion of Councillors Brent and Hutchens that Council:-

1.   Receive and note the report;

2.   Adopt the materials palette utilised in the Plaza for the Longueville Road and Burns Bay Road sections of the Village for future upgrades;

3.   Agree to provide the pavers where property owners wish to upgrade the paving in front of their property within the village; and

4.   Liaise with local businesses to encourage the use of Council’s material palette.

 

For the Motion were Councillors Brent, Palmer, Cheong, Gold, Hutchens, Karpin and Strassberg (Total 7).

Against the Motion was Nil (Total 0).

Absent was Councillor Bennison (Total 1).

 

Councillor Bennison returned to the meeting at 8:27pm.


 

Exempt and Complying Development Codes amendments

102

RESOLVED on the motion of Councillors Hutchens and Brent that Council receive and note the concerns raised and seek a meeting with the Minister for Planning, the Hon Pru Goward to highlight and support issues and concerns raised in Council’s previous submission.

 

For the Motion were Councillors Brent, Palmer, Cheong, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Officer Reports for Information

 

3rd Quarter Review of the 2013-14 Delivery Program and Operational Plan

103

RESOLVED on the motion of Councillors Karpin and Gold that the 3rd Quarter Review of the 2013-14 Delivery Program and Operational Plan be received and noted.

 

For the Motion were Councillors Brent, Palmer, Cheong, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Joint Standing Committee on Electoral Matters -  Inquiry into the 2012 Local Government Elections

104

RESOLVED on the motion of Councillors Karpin and Gold that Council receive and note the report.

 

For the Motion were Councillors Brent, Palmer, Cheong, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Council Snapshot

105

RESOLVED on the motion of Councillors Karpin and Hutchens that Council receive and note the report.

 

For the Motion were Councillors Brent, Palmer, Cheong, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

CLOSE

 

The meeting closed at 8:34pm.

 

Confirmed at the Ordinary Council Meeting of 16 June 2014, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

********* END OF MINUTES *********