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Agenda

Ordinary Council Meeting

19 May 2014

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, 48 Longueville Road Lane Cove on Monday 19 May 2014 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor David Brooks-Horn. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 19 May 2014

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 22 APRIL 2014

 

Orders Of The Day

 

Notices of Motion

 

2.       Meet the Neighbours

 

3.       2014 Australian Local Government Women’s Association (NSW Branch) Annual Conference (20-22 March 2014)

 

4.       Pedestrian Safety in Lane Cove

 

5.       Greenwich Hospital - Rehabilitation Patient Beds

 

6.       Open Space for a Growing Population

 

Officer Reports for Determination

 

7.       304-314 Burns Bay Road - New Road and Related matters

 

8.       Kingslangley Road Bus Bay - Stage 2 Feasibility Review

 

9.       Results of the Consultation on the 2014-2017 Draft Delivery and Operational Plan, Draft Budget and Fees and Charges

 

10.     Third Quarter Review of the 2013-2014 Budget

 

11.     Lane Cove Local Traffic Committee Meeting held on 15 April 2014

 

12.     Lane Cove Town Centre Public Domain

 

13.     Exempt and Complying Development Codes amendments

 

Officer Reports for Information

 

14.     3rd Quarter Review of the 2013-14 Delivery Program and Operational Plan

 

15.     Joint Standing Committee on Electoral Matters -  Inquiry into the 2012 Local Government Elections

 

16.     Council Snapshot  

 

 

 

 

                  


Ordinary Council Meeting 19 May 2014

Meet the Neighbours

 

 

Subject:          Meet the Neighbours    

Record No:    SU4985 - 20486/14

Division:         Lane Cove Council

Author(s):      Councillor Marc Gold 

 

 

Executive Summary

 

As part of Council’s ‘Love where you Live’ initiative, Council should conduct a series of events branded for example, ‘Lane Cove Council Meets the Neighbours’ designed to facilitate a closeness with our community and further bolster Council’s reputation as a leader in its community consultation practices.

 

As part of the afternoon activities, Council could arrange:-

a)   A community sausage sizzle;

b)   Children entertainment incorporating: a Jumping castle, balloons, face painting, possible animal farm;

c)   A raised platform and audio facilities for formalities;

d)   An invitation be extended to the Lane Cove Concert Band to perform on the afternoon;

e)   An invitation be extended to Blue Fit Gym, or other local gym, to provide sponsorship in the way of a complimentary outdoor Zumba class;

f)    An advertisement in the North Shore Times inviting community attendance; and

g)   Flyers to be created and placed in the lobby area of Council.

 

 

RECOMMENDATION

 

That Council receive a report on a series of events branded for example ‘Lane Cove Council Meets the Neighbours’ designed to facilitate a closeness with our community and further bolster Council’s reputation as a leader in its community consultation practices. Timings to be Saturday afternoons  1.00pm - 4.00pm with the pilot to be held at Helen Street Reserve with Meeting House on Stokes Street to be used as a possible wet weather alternative.

 

 

 

 

 

 

Councillor Marc Gold

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 19 May 2014

2014 Australian Local Government Women’s Association (NSW Branch) Annual Conference (20-22 March 2014)

 

 

Subject:          2014 Australian Local Government Women’s Association (NSW Branch) Annual Conference (20-22 March 2014)    

Record No:    SU4924 - 21723/14

Division:         Lane Cove Council

Author(s):      Councillor Deborah Hutchens 

 

 

Executive Summary

 

This report will provide Council with a summary of the ALGWA Annual Conference which

was held In Broken Hill New South Wales and attended by Councillors Hutchens, Karpin and

Palmer.

 

Discussion

 

On Thursday 20th March, 2014, registration was opened from 2pm at the Civic Centre,

Broken Hill.

 

That evening, a Mayoral Welcome Reception was held at 5pm at the Broken Hill Regional

Art Gallery. A wonderful venue to welcome all the delegates from all over New South Wales.

On Friday 21st March, we were off to an early start with two options: 6.30am aquaerobics or

a guided historical walk around the town.

 

At 8.30am, we attended the official conference opening by MC Kelly Nestor, a regional

television presenter. This included a Welcome to Country from Maureen O’Donnell, a

welcome from Broken Hill Mayor, Cr Wincen Cuy, and an address by Australian Local

Government Women’s Association NSW President, Colleen Fuller.

 

Felicity-ann Lewis, President of the Australian Local Government Association, and the first

South Australian female Mayor representing the City of Marion, presented an overview of

gender equity in local government.

 

Following on from this were two workshops – Putting Your Best Foot Forward by Bonnie

Fitzpatrick, from Broken Hill City Council, which addressed how to work towards a more proactive

approach within your workplace, knowing yourself and leaving a lasting memorable

impression. The second workshop outlined how to use Linkedin, the online profile website, to

maximise potential.

 

A light-hearted and entertaining presentation by the key note speaker, Amander Gore,

explored perceptions, body language and other non-verbal cues and the importance of core

values and self-belief. This was a hilarious, entertaining and invaluable experience for all

delegates.

 

The afternoon sessions were conducted by Jo Tilly, Diversity Council Australia, on how and

why older women matter in local government, and Cat Burgess from Frost creative agency,

who presented on the importance of re-branding yourself and/or organisation and how

creativity can help in shifting internal culture - setting goals to inspire change and

engagement.

 

ALGWA elections were held for the new Executive, and the evening progressed to the

Palace Hotel Broken Hill for a networking evening amongst delegates. Later in the evening

we were entertained by the Priscilla Experience. It was indeed an experience, including

feather boas.

 

On Saturday 22nd March, Brett McCann presented a session entitled ‘Can You Have it All?

This session focused on how women in power and in positions of status can balance their

private and professional lives.

 

A General Managers panel discussed issues including leadership in local government, and

the impact of gender, and how local government can best meet the challenges of the next 50

years. This was followed by a question and answer session. These women were very

inspiring, as they also face day to day challenges in balancing their private lives as well.

Gunnedah, our sister city, will host the next ALGWA Annual Conference in 2016. Perhaps

we could time our sister city visit to Gunnedah around the conference date. Next year the

conference will be held in Wollongong.

 

The conference concluded with a dinner held at the Silverton Hotel, another famous historic

location, which was precluded by viewing the famous sunset out of town.

 

Summary

 

This conference was an extremely valuable opportunity to meet with other women in local

government from all across New South Wales, sharing their experiences, comparison

between Councils, and discussing new ideas with other delegates. There was much

speculation around the possible amalgamation of councils following the next state

government election between delegates.

 

Personally, I have taken many lessons from my participation at this conference, and

established new contacts with other like-minded women across local government in the

state. I have now formally joined ALGWA as a member and look forward to continued

engagement with this important organisation.

 

 

RECOMMENDATION

 

That:-

 

1.   The report be received and noted; and

2.   Council consider hosting the 2017 ALGWA Conference.

 

 

 

 

 

 

 

Councillor Deborah Hutchens

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 19 May 2014

Pedestrian Safety in Lane Cove

 

 

Subject:          Pedestrian Safety in Lane Cove    

Record No:    SU4924 - 24572/14

Division:         Lane Cove Council

Author(s):      Councillor Deborah Hutchens 

 

 

Executive Summary

 

Lane Cove is experiencing higher volumes of traffic throughout the CBD area. Pedestrian traffic is also on the increase throughout the shopping precinct.

 

Recently, a senior citizen was knocked down by a vehicle, whilst attempting to cross at the pedestrian crossing at Rosenthal/Burns Bay Road (adjacent to Australia Post).  She was taken by ambulance for medical treatment.

 

 

 

RECOMMENDATION

 

That Council provide a report on the assessment of pedestrian crossings in the Lane Cove CBD for their visibility by motorists on the road and ensure actions are taken to address appropriate signage and adequate reflective road marking installation to warn oncoming traffic. Pedestrian Crossings to include:-

 

a)   Burns Bay Road (adjacent to Coles);

b)   Rosenthal/Burns Bay Road (next to post office); and

c)   Longueville Road (adjacent to the Plaza).

 

 

 

 

 

 

 

Councillor Deborah Hutchens

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 19 May 2014

Greenwich Hospital - Rehabilitation Patient Beds

 

 

Subject:          Greenwich Hospital - Rehabilitation Patient Beds    

Record No:    SU3477 - 25736/14

Division:         Lane Cove Council

Author(s):      Councillor Pam Palmer 

 

 

Executive Summary

 

Public funding for 25 rehabilitation patient beds at Greenwich Hospital is due to cease at the end of September 2014. This would leave the North Shore without any rehab beds for public patients.

This motion seeks support from the State Government to retain these hospital beds in the local area.

 

Background

 

In the last year 400 clients have accessed the rehab service at Greenwich Hospital with an average stay of 24 days. The average age of these patients is 85 years. 87% of clients who use the rehab service at the hospital (in-patient and out-patient) come from the North Shore.  Of these, 70% do not have private health insurance.

 

Greenwich Hospital is run by HammondCare, a not-for-profit charity. Part of its mission is Equity and Access. So the hospital has more flexible admission criteria than others and will continue to admit the cognitively-impaired, those with challenging behaviours and severe traumatic brain injury.

 

Greenwich Hospital has already lost public funding ($300,000) for its hydrotherapy service.  This has turned into a fee-paying service.  Some people have dropped off because of the cost.  However HammondCare says it will not turn away anyone who cannot afford the fees. 

Council should try to retain health services which are relevant to the needs of its community.  In terms of rehab services, this is especially relevant as we develop an age-friendly strategy for Lane Cove.

 

 

 

RECOMMENDATION

 

That Council seek assistance from the State Government to retain the 25 publicly-funded rehab beds at Greenwich Hospital.

 

 

 

 

 

 

Councillor Pam Palmer

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 19 May 2014

Open Space for a Growing Population

 

 

Subject:          Open Space for a Growing Population    

Record No:    SU3477 - 25801/14

Division:         Lane Cove Council

Author(s):      Councillor Pam Palmer 

 

 

Executive Summary

 

Council is already responding to increased housing densities in Lane Cove by planning a number of new, attractive facilities to cater to the needs of a growing population.  However, there are no funds specifically targeted for new parklands, pocket parks or to meet the promises of Council’s LEP Land Acquisition maps.

 

It is proposed that Council set medium term financial targets for land acquisition for open space.

 

Background

 

While Council is to be commended for new open space initiatives such as in the Burns Bay precinct, other high-density areas such as the Mowbray precinct are short of open space areas within easy walking distance of homes. 

 

Similarly, Newlands Park in the St Leonards area is nearly at capacity most weekends with no more play areas planned, despite potentially large increases in the area’s residential population within the next 5 years.

 

It is often a difficult concept for Council to justify the purchase of land to provide a place just for simple pleasures - for kids to kick a ball, as a quiet place for people to sit outside and enjoy the sunshine, a place for neighbours to meet each other.

 

It is suggested that Council develop appropriate strategies and targets for new land acquisitions.

 

 

RECOMMENDATION

 

That Council develop appropriate strategies and targets for new land acquisition for open space purposes to accompany plans for future population growth in the municipality.

 

 

 

 

 

 

Councillor Pam Palmer

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

   


Ordinary Council Meeting 19 May 2014

304-314 Burns Bay Road - New Road and Related matters

 

 

Subject:          304-314 Burns Bay Road - New Road and Related matters    

Record No:    SU2589 - 25338/14

Division:         General Managers Unit

Author(s):      John  Lee 

 

 

Executive Summary

 

This report packages together a number of related matters associated with improvements to 304-314 Burns Bay Road now that the road and the shell for the community space below has been completed.

 

The Report makes recommendations in relation to the creation of public road, appropriate adjustments to road and property boundaries, road naming and its effect on existing adjacent properties and associated processes in dealing with Community Land, the naming of the new community centre and park. 

 

Background

 

The precinct in the vicinity of 314 Burns Bay Road is undergoing significant change as a result of the changes in land use in the 2009 Lane Cove Local Environment Plan (LEP).

 

Council has previously considered:-

a)   Major Projects Strategic Management Plan 2007 – 2016;

b)   Public Hearing Report into reclassifying part of Lot 102 DP 1013285 as Operational;

c)   Property acquisitions affecting 296, 300 and 300 ABC Burns Bay Road necessary to improve the public road alignment and capacity to meet future traffic generation demand;

d)   Arrangements with the Body Corporate of SP 6522 relating to road dedication, access, parking and land transfers;

e)   Construction of a new road across 304-314 Burns Bay Road;

f)   Concepts for redevelopment of the park to the east of the new access road; and

g)   Closure of surplus public road to the south of 296 Burns Bay Road.

 

Discussion

 

When the Major Project Plan was prepared in 2007 and subsequently the DCP for this locality, the intention for a road across 304-314 Burns Bay Road was highlighted, however its location was indicative only.  It was always the intent that the new road would logically define the eastern extent of the R4 zoned land.  Since that time the road has been designed and is now constructed, providing a basis for accurately defining the western boundary of the road as the eastern boundary of the R4 zoned land.

 

It is noted, however, that the as constructed new road boundary results in a minor discrepancy between the western road boundary and the mapped location of the R4 / RE1 zone and Operational / Community land boundary.  This discrepancy is largely administrative in mapping the aligning the zonal boundary and the new road boundary to achieve the intended outcome.

 

The newly constructed road across 304-314 Burns Bay Road provides long term road access to serve:-

a)   On street parking for access to the park;

b)   Ground level pedestrian access to the park near the southern boundary;

c)   Parking for Carisbrook historic property 334 Burns Bay Road;

d)   Residential redevelopment of the Tuta Site at 316-322 Burns Bay Road; and

e)   A future redevelopment of the R4 zoned segment of 304-314 Burns Bay Road;

 

Images of the new road are included in AT-4.  The area of concrete road pavement is also the roof of the community centre below.

 

The following sections in this report consider the administrative and practical matters to be resolved with the opening of the new road.

 

Extent of Public Road

 

The existing public road boundaries providing access for 288 to 300 A, B and C Burns Bay Road are highlighted red in AT-1.

 

Recommended changes to the public road boundaries at the completion of the road network improvements are shown in AT-2.  The changes are premised on the assumption that the necessary acquisitions to improve the eastern approach to the signalised intersection and the road closure of the surplus part of public road shown as Lot 101 in DP 1013285 will be successfully concluded.

 

The new road across 304-314 Burns Bay Road is on Community Land.  Under Section 47 H of the Local Government Act:-

“(1) Community land may not be dedicated as a public road under section 10 of the Roads Act 1993 unless:-

(a)     the road is necessary to facilitate enjoyment of the area of community land on which the road is to be constructed or of any facility on that land, and

(b)     the council has considered means of access other than public road access to facilitate that enjoyment, and

(c)     there is a plan of management applying only to the land concerned and provision of the public road is expressly authorized in the plan of management.

 

(2)  Subsection (1) does not apply to:

(a)     a dedication of land for the purpose of widening an  existing public road, or

(b)     a dedication of land for the purpose of other road works of a minor character, authorized by the plan of management applying to the land, in respect of existing roads, or

(c)     a dedication of land for the purpose of a road that is the subject of an order under Division 1 of Part 5 of the Roads Act 1993.”

 

Access to 304 Burns Bay Road was previously off Burns Bay Road.  With the excising of the 304 Residential Lot off the park, the point at which public road access to the park is available was some 6m above the park.  The new road has combined an appropriate road alignment to meet natural ground level at the southern end of the park and create a significant community facility below the road surface.  The road is designed to provide on street parking for the park users. 

 

It is noted that alternate access to the park and new community centre will now also be provided as part of an inter-related arrangement with 300 A, B and C Burns Bay Road (SP6522), in lieu of the previously proposed branch of the newly constructed road.  This arrangement post dates the commencement of the road construction.

 

Whilst sub sections 1(a) and 1(b) may be deemed to be satisfied, a generic plan of management rather than a specific plan of management applies to the land concerned.

 

For avoidance of doubt given that the new road also is required to provide vehicular access to residential developments and to enable the new road to be formally dedicated as public road, a more formal process is recommended.  This process would redefine the R4/RE1 zonal boundary at the western boundary of the new access road and align the classification of Operational with the eastern boundary of the new access road.  The changes to areas of R4 and RE1 zoned land are outlined in AT-3.

 

The process involves a public hearing in accordance with the Act as part of the consultation process.

 

Redefinition of Property Boundaries

 

With respect to Lot 102 DP 1013285 (former RSL Bowling Club site), two new lots need to be created either side of the proposed public road dedication.  These lots are referred to as the 304 Residential Lot and the 304 Park Lot.

 

As foreshadowed above, the 304 Park Lot would have its western boundary as the eastern boundary of the new public road. 

 

It is also proposed that a stratum lot be created for the new community space below the road comprising an area of 360 m2 approx.

 

As part of the agreement with SP6522 (300A, B and C Burns Bay Rd), a section of their property along the eastern boundary of the Park as set out as Area 4 in AT-4 is to be dedicated to Council and integrated into the 304 Park Lot.  On transfer to Council it is recommended that the land will be classified as Community Land under S31 of the Local Government Act and rezoned from R4 to RE1.

 

The 304 Park Lot will therefore encompass that part of Lot 102 DP 1013285 to the east of the new road, the stratum lot and that part of SP6522 as shown in AT-4.

 

In respect of Lot 31 DP 540796, 296 Burns Bay Road, a response from the Division of Local Government is pending on Council’s application to proceed to compulsorily acquire that property for a public road purpose.  The application is premised on the practical treatment of any residue land being amalgamated in the event that part of lot 101 in DP 1013285 is formally closed as public road. 

 

It is intended that the land between the western boundary of the new access road and Burns Bay Road will become the 304 Residential Lot and be operational land.  In the event that part of lot 101 in DP 1013285 is formally closed as public road, it is also intended to amalgamate the 304 Residential Lot with any residue from Lot 31 DP 540796 after the new road boundary on that lot can be established.

 

Completion of the various processes is likely to take a further 12-15 months.

 

Road Name

 

The naming of roads is undertaken in accordance with the Geographical Names Board of NSW guidelines.

 

Source criteria includes early explorers, pioneers, settlers and other eminent persons.  In this respect, it is noted that William Morris (Billy) Hughes, Australia’s 7th Prime Minister had a connection with Lane Cove including owning a house in Richardson Street, Osborne Park and addressing the public during the first world war from a property in Burns Bay Road. 

 

Given it is the centenary of the First World War, and that no other naming recognition has been given to Mr. Hughes in Lane Cove, the naming of new road, Hughes Way is a suitable alternative put forward as Council’s preferred name.  It is Council’s practice to call for naming suggestions via community consultation and this can be undertaken prior to dedication of the road. 

 

Street Address

 

The street address for a number of properties needs to be considered in the context of how vehicular access to those properties is physically provided.

 

Whilst the residential redevelopment of 316-322 Burns Bay Road has a road frontage to Burns Bay Road, vehicular access is via the signalised intersection and the new access road.  Similarly, the future redevelopment of the residential component of 304-314 Burns Bay Road (304 Residential Lot) will have its vehicular access off the access road.

 

Previously a number of residents in 300 A,B,C, Burns Bay Road had requested an address change when emergency services missed the turn off at the signalized intersection involving additional response time in locating the resident.

 

With such a large increase in the number of residents in the precinct, it is recommended that all properties accessing Burns Bay Road including the 304 Park Lot via the signalised intersection have a unique road name other than Burns Bay Road, being the new road name outlined above.   This is outlined in AT-2.

 

This will involve a readdressing exercise for quite a number of residents and property owners, and therefore community consultation should be undertaken to gauge the views of those affected.

 

Community Centre and Park Naming

 

Council has lodged a Development Application (DA 14/55) for the fit out of the community centre and has completed the design and consultation on the park. Work on these facilities will commence latter this year. As is Council’s practice, it is recommended that community consultation be undertaken on possible names for the community centre and the adjacent park, to be selected prior to their opening.

 

Road Opening

 

It is recommended that the new road be officially opened by the Mayor and Councillors on Saturday 30th August 2014.  This date allows for the necessary arrangements and for Council to resolve the naming of the road, community centre and park following community consultation.

 

 

Community Consultation

 

Statement of Intent

 

The consultation is designed to consult with the community on modifications to street address, road, park and community centre naming.  Any comments received will be reviewed and evaluated to determine an appropriate way forward.

 

 

 

 

Method

 

Level of Participation

Inform

Inform

Consult

Form of Participation

Open

Targeted

Open

Target Audience

Lane Cove Community and community groups

Local residents in the Burns Bay Road precinct around 304-314 Burns Bay Road

and community associations

Lane Cove Community

Proposed Medium

Advertisement and

eNewsletter

 

Notification Letters and

Brochure / Letterbox Drop

 

Public Hearing (Land Reclassification only), Public Exhibition and Website Exhibition

 

Indicative Timing

6 weeks plus Public Hearing

6 weeks plus Public Hearing

6 weeks plus Public Hearing

 

Conclusion

 

The matters set out in this report have a logical order.

 

The Planning Proposal to modify the zonal boundary between the RE1 Recreation Zone and R4 High Density Residential to align with the new road boundary over 304-314 Burns Bay Road (Lot 102 DP 1013285), with no other change the LEP controls is consistent with the intent set out at the time of the original public hearing to reclassify as operational that part of the lot required to support an R4 high density residential zone, given that the new road has now been constructed and logically defines the eastern boundary of the R4 zone.

 

As a matter of process, a public hearing is required albeit that the mapping changes are largely administrative.

 

The new road also contains a community space below and defines the western extent of the park.  This provides opportunity for community input into the name of the community centre and also a name for the park.

 

The new road, along with a significant increase in residential units accessing the signalised intersection with Burns Bay Road also provides an opportunity to resolve an abnormality in addressing created by the irregular widening of Burns Bay Road.  Given it is the centenary of the First World War, and that no other naming recognition has been given to Mr. Hughes in Lane Cove, the naming of new road, Hughes Way is proposed to be included in the consultation as Council’s preferred suggestion.

 

Consultation will include community feedback on suggested names for the road, community centre and park as well and targeted feedback from those directly affected by any readdressing as a result of the creation of the new road.


 

 

RECOMMENDATION

 

That Council:-

1.   Adopt the Planning Proposal for submission to the Department of Planning and Infrastructure for Gateway approval to modify the zoning boundary between the RE1 Recreation Zone and R4 High Density Residential to align with the new road boundary over 304-314 Burns Bay Road (Lot 102 DP 1013285), with no other change to the LEP controls.

2.   Commence the process to reclassify as Operational Land the portion of 304-314 Burns Bay Road Lane Cove affected by road and consequential changes to land classification relating to land changed to R4 in (1) above, under the Local Government Act 1993 and Environmental Planning & Assessment Act 1979.

3.   In the event that the reclassification referred to in (2) above is successful, proceed with a subdivision to create a public road, a lot zoned R4 to the west of the new road, a lot zoned RE1 to the east of the road and a stratum lot containing the community centre below the new road.

4.   Note that the area of R4 zoned land to be added to the park shown as Area 5 in AT-3 will be rezoned RE1 and classified as Community Land.

5.   Endorse for the proposal for modifications to the street address, road, park and community centre naming for the purpose of public exhibition and place the proposal ion public exhibition for 6 weeks in accordance with the strategy outlined in the report.

6.   Endorse “Hughes Way” as a preferred new road name as part of the community consultation;

7.   Note that arrangements will be made for the Mayor and Councillors to formally open the new road on Saturday 30th August 2014.

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Existing Public Road Boundaries to 304-314 Burns Bay Road

1 Page

 

AT‑2 View

Proposed Public Road Boyundaries 304-314 Burns Bay Road

1 Page

 

AT‑3 View

Zonal and Classification Adjustments 304-314 Burns Bay Road

1 Page

 

AT‑4 View

Recent Images of New Road 304-314 Burns Bay Road

2 Pages

 

 

 


Ordinary Council Meeting 19 May 2014

Kingslangley Road Bus Bay - Stage 2 Feasibility Review

 

 

Subject:          Kingslangley Road Bus Bay - Stage 2 Feasibility Review    

Record No:    SU5046 - 23624/14

Division:         Open Space and Urban Services Division

Author(s):      Hastono van Hien 

 

 

Executive Summary

 

At the Ordinary Council Meeting of 19 August 2013 Council resolved that the need for further road widening, as part of Stage 2 of the Kingslangley Road Bus Bay Scheme, would be assessed 4 months after the implementation of Stage 1.  Feedback regarding the traffic conditions during the start and end of the school day since the Scheme’s implementation has been received from Greenwich Public School staff and parents, Sydney Buses and Council Rangers.  Site observations and feedback suggests that there is no requirement to physically widen Kingslangley Road at this time. Should Council wish to further improve traffic conditions on Kingslangley Road, it is recommended that time-restricted parking restrictions (eg. No Stopping 8.45-9.30am and 3-3.30pm School Days) are imposed on the north side of Kingslangley Road, west of the school.

 

Background

 

During the community consultation stage of the Kingslangley Road Bus Bay Scheme, local residents recommended that further road widening was considered to the east of the proposed bus bay. The purpose of the road widening is to remove the potential pinch point created by parked cars on the south side and vehicles using the designated school Drop-off Zone on the north side.  Council resolved that the proposed road widening, and any other required widening, would be considered as part of Stage 2 of the scheme.

 

Discussion

                                                                                                                                  

Site inspections of Kingslangley Road were undertaken during the start and end of the school day. The key observations made are as follows:-

 

·    The new bus bay has removed the traffic pinch point in front of No. 28 Kingslangley Road;

·    Very few students were dropped off at the eastern Drop-off Zone (opposite Henningham Reserve);

·    Almost all drop-offs were made at the western Drop-off Zone (school-side);

·    There was no pinch point created by the unrestricted parking and Drop-off Zone to the east of the bus bay;

·    The western Drop-off Zone and unrestricted parking to the west of the school created a pinch-point; and

·    A small number of parents were observed to drop-off students in the bus bay

 

Furthermore, parents and school staff reported that:

 

·    Most parents access Kingslangley Road from St Vincents Road and therefore use the western Drop-off Zone;

·    Parents seldom use the eastern Drop-off Zone as it is too far from the school and requires students to cross Kingslangley Road;

·    There is no shelter for students to wait for the bus; and

·    Parents believe that the bus bay should also be used for car drop-offs and pick-ups.

 

The installation of bus shelters for the school bus stops was proposed as part of the original scheme in March 2013. However, the bus shelters were not included in the agreed scheme due to objections from local stakeholders.

 

It is advised that parents must not undertake drop-offs or pick-ups in the Bus Zone at the start and end of the school day (8.45-9.30am and 3-3.30pm). This is to ensure that school buses are able to use the bus bay during peak traffic periods on Kingslangley Road. The Bus Zone time restrictions were agreed by Greenwich Public School and State Transit Authority (STA) at the stakeholder workshop held in July 2013.

 

The investigation into the requirement for future road widening has been documented in the Kingslangley Road Bus Bay Scheme Stage 2 Feasibility Review (see AT-1).

                                                                                                      

Conclusion

 

Site observations and stakeholder feedback has shown that there is currently no requirement to widen Kingslangley Road to the east of the bus bay. Should Council wish to further improve traffic conditions on Kingslangley Road, it is recommended that time-restricted parking restrictions (eg. No Stopping 8.45-9.30am and 3-3.30pm School Days) are imposed on the north side of Kingslangley Road, west of the school. The parking restrictions would remove the pinch point the west of the school during the start and end of the school day.

 

 

 

RECOMMENDATION

 

That:-

 

1.   Council receive and note the report; and

 

2.   The matter be referred to Lane Cove Local Traffic Committee for consideration of the proposal to implement No Stopping restrictions 8.45-9.30am and 3-3.30pm School Days on the north side of Kingslangley Road, opposite the designated drop-off and pick-up zone to the west of Greenwich Public School.

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Kingslangley Road Bus Bay Scheme - Stage 2 Feasibility Review

12 Pages

 

 


Ordinary Council Meeting 19 May 2014

Results of the Consultation on the 2014-2017 Draft Delivery and Operational Plan, Draft Budget and Fees and Charges

 

 

Subject:          Results of the Consultation on the 2014-2017 Draft Delivery and Operational Plan, Draft Budget and Fees and Charges    

Record No:    SU5131 - 24600/14

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

 

This report outlines the results of the consultation process for Council’s proposed activities for 2014/15 outlined in the Draft Delivery Plan and Operational Plan, Draft Budget and Fees and Charges, which are recommended for adoption, subject to a number of minor amendments.

 

Background

 

Council at its meeting of 17 March, 2014 considered a report on the 2014-17 Draft Budget, Delivery Program and Operational Plan and resolved:-

‘1.  Council include $30,000 in the Capital Budget for the renovation of the Toilets in Rosenthal Avenue car park;

2.   Council adopt for the purpose of public exhibition, the 2014-2017 Draft Budget, 2014-15 Draft Fees and Charges and 2014-2017 Draft Delivery Program (Incorporating Operational Plan) subject to 1 above;

3.   Council proceed to public exhibition as per the consultation strategy outlined in the report; and

4.   Following public exhibition, the Draft Budget, Draft Fees and Charges and Draft Delivery Program (Incorporating Operational Plan) together with any submissions received, be considered at the Council meeting to be held 19 May 2014.’

 

Discussion

 

Prior to exhibition the amendment to the Capital Budget outlined in the resolution was implemented. Consultation was undertaken up until 7 May 2014 as per the consultation strategy outlined in the previous report. It included:-

·    Static public exhibitions at the Council Administration Centre and Libraries;

·    An email to all registered members of the community interested in any matter Council consults on;

·    A website exhibition and survey; and

·    Public notice in the North Shore Times.

 


As a result, one written submission was received by Council, 24 people viewed the survey, with responses received from varying numbers for the 10 survey questions. The survey sought comments and/or satisfaction levels on the following documents:-

 

·    Draft Delivery Program and Operational Plan 2014-2017;

·    2014-2017 Draft Budget;

·    Draft Fees and Charges 2014-2015; and

 

The survey responses suggest only 12 respondents actually read the documents either in full or substantially. It is pleasing to note that there was a lot of positive feedback received in respect of the budget process and content.

 

Some key observations and comments raised in the survey are as follows:-

·    42% of respondents were either very satisfied or satisfied with the Delivery Plan. A further 33% were neutral on the Plan (there were 12 responses to this question);

·    40% of respondents were either very satisfied or satisfied with the Draft Budget, with a further 40% remaining neutral and 20% or 2 respondents dissatisfied (there were 10 responses to this question); and

·    50% of respondents were either very satisfied or satisfied with the 2014/2015 Draft Fees and Charges, with a further 50% remaining neutral (there were 8 responses to this question).

 

Delivery and Operational Plan and Budget Comments

 

1.   Comment

 

There is insufficient schooling and aged care facilities for the future.

 

Response

 

Council shares the concern about the inadequate pre-school, primary and high school facilities in Lane Cove and has proactively made representations to relevant NSW Government Agencies and Members of Parliament in this regard. Council is also in the process of developing a feasibility study for the provision of a Seniors Living Facility at 266 Longueville Road, Lane Cove and whilst the Lane Cove Community is currently well serviced by aged service providers, Council is developing an Aged Strategy to assist in the planning for future services and facilities to meet the needs of the aging population.

 

2.   Comment

 

Playground at Fleming St, Northwood needs upgrading.

 

Response

 

There are no specific upgrade plans for the Playground at Fleming Street for 2014/2015 as the Playground equipment is not due for replacement until around 2017. However, staff will inspect the equipment to ensure the safety of children and give consideration to any potential improvements necessary.

 

3.   Comment

 

A core strategy of Council should be to establish and maintain a register of lobbyists including dates and personnel involved in meetings. All lobbyists, not just lobby businesses, should be included. Transparency is a nice objective but it is merely lip-service being paid at the moment. All lobbying of Councillors should be included.

 

Response

 

It is considered that it would be an onerous task for councils to develop and maintain a lobbyist register and document every decision a Councillor has. The role of a Councillor is to be a conduit of public opinion, which by default means they will be lobbied. Notes of meetings for key decisions and representations are already maintained.

 

4.   Comment

 

More effort should be spent on maintenance. The bicycle paths and many tarmacs on streets are in poor condition.

 

Response

 

Council through the infrastructure levy and other funding sources such as the Federal Government Roads to Recovery Program continues to meet asset renewal targets to ensure facilities are maintained to a safe and acceptable standard. Council has used the levy to maintain its asset renewal ratio at one of the highest levels in the sector. Asset condition checks are carried out on a regular basis to determine priorities.

 

5.   Comment

 

Not enough money is spent on bushland rectification.

 

Response

 

The draft budget proposes expenditure of $1,026,237 on bushland management and maintenance for 2014/2015, with Council in recent years successfully applying for grants for additional bushland projects. Further, Council is on target to exceed the target of 15,500 hours of bush regeneration in 2013/2014.

 

6.   Comment

 

Concerned about prams and wheelchairs accessibility in the Plaza upgrade.

 

Response

 

The final design for Lane Cove Plaza Stage 2 works including access to public seating areas and to the leased outdoor dining structure provides appropriate access for wheelchairs and prams in accordance with regulations.

 

7.   Comment

 

Council's website looks old-fashioned and it is rather difficult to use.

 

Response

 

Council staff are in the process of developing a more user friendly and interactive website allowing for more business transactions online including applications and tracking. Anticipated launch in June 2014.

 

8.   Comment

 

$7m budget overrun on Blackman Park deserves a better explanation

 


Response

 

In the current budget for 2013/14 the original funding of $300,000 was only provided to undertake various studies including geotechnical, structural engineering and design works. These works identified the need to construct the fields on a concrete slab and therefore a significant increase in the anticipated cost.

 

Following assessment by a quantity surveyor, an estimate for the project was determined at $9 million. As a result, Council considered the anticipated cost of the project and the significant benefit to the wider community of an all weather playing facility and resolved to proceed with the project and revise the budget by $7,200,000.

 

9.   Comment

 

I was disappointed that there was not a substantial increase in the 2014-2015 budget and subsequent forward estimates for ‘Bicycle Facilities’ following the large number of residents opposing the Bicycle Advisory Committees proposal for bicycle paths along bush tracks in Lane Cove.

 

I would request that this budget and subsequent budgets for Bicycle Facilities be increased substantially to enable some real progress in this area of growing need.

 

Response

 

An incremental increase to $107,000 is proposed for Bicycle Facilities in 2014/2015. However, additional funding is provided through various maintenance programs for shared footpath/roadway bicycle paths.

 

10. Comment

 

I was rather shocked at the allocation of $5.1 million for Phase 2 of the Plaza Upgrade – a very large amount of ratepayers money for something which by no means has received tremendous support although the recent amendments to remove only one Plane Tree and the balustrades around the cafe area might make the proposal more popular.

 

Given my earlier comment on Bicycle Facilities I would suggest the removal of the current brick paving and repaving with that similar to that outside the Market Square which must be very expensive should be abandoned and the money spent on some serious work relating to safe bicycle routes leading to the Plaza which will bring more shoppers to the centre.

 

Response

 

The Stage 2 Lane Cove Plaza upgrade has been the subject of extensive community consultation and the outcome provides a design that balances social, community and economic objectives. It is anticipated that the upgrade will result in greater community usage of the Plaza for a wider range of demographics and economic benefits for businesses, particularly the night time economy.

 

In terms of the budget, the tender accepted by Council on 22 April 2014 was for approximately $3.9M with a 20% or $780,000 contingency provided for.

 

Changes to Draft Delivery Program and Operational Plan

 

It is noted that the Draft Delivery Program and Operational Plan has been amended to more clearly show the linkages where a specific project from Council’s Asset Management Plans is included as an action in the Delivery Program and Operational Plan. The updated Plan is shown attached as AT-1.

 

Additionally, following extensive community consultation, Council at its meeting on 17 Mach 2014, resolved to make application to the Independent Pricing and Regulatory Tribunal (IPART) for an increase in the minimum rate by 7% per annum over and above the annual rate cap for the next 5 years. A determination will be made by IPART in June. Therefore, the recommendations in this report will reflect the 2014/15 rate in the dollar both with and without the increase in the minimum rate.

 

Draft Fees and Charges 2014-2015 Comments

 

The Draft Fees and Charges are attached as AT-3. There were also come positive comments about the proposed fees and charges and their reasonableness. Other comments  and responses are as follows:-

 

1.   Comment

 

Did minor rezoning applications get 3 times harder?

 

Response

 

The increase in fees for minor rezoning applications is a reflection of the significant cost in processing applications including allocation of resources, any necessary studies and community consultation. It being acknowledged that rezonings generally result in uplift in value for sites, providing financial benefits to applicants.

 

2.   Comment

 

I think the inter-library loan fees are too high. It is not clear what the donated books, page 16, charge is for.

 

Response

 

The ordinary inter-library loans fee for Libraries outside of Shorelink is $3 per item or $1.50 for pensioners, with no increase on the previous year. The reserve fee for items within another Shorelink Library is $2.00 per item or $1.00 for pensioners. This fee has been maintained at the same level for a number of years. The donated books charge reflects the average cost of replcement for lost or stolen donated items. 

 

3.   Comment

 

The fees for Plaza tables, covered and uncovered, are too low. It is not nearly enough compensation for the huge loss to the community of these public areas, nor the construction costs.

 

Response

 

Fees for outdoor dining are set on the basis of a number of factors including potential usage, cost of providing any structures including cleaning, lighting and maintenance and comparison with other areas. Council received a report on the ROI of the Plaza structures, which represents a 7-8% return on capital. The fees are also set at a level to balance the objective of activating the public space to provide for a vibrant atmosphere which may benefit all businesses in the Plaza and ensuring the community secures an equitable return on its assets.

 

4.   Comment

 

Fees for tree inspections are too high.

 

Response

 

Fees for tree inspections are set at a reasonable rate to meet the basic cost of providing the service. The cost of processing a significant number of applications actually exceeds the fees generated by the applications.

 

5.   Comment

 

The swimming pool and also Greenwich pool fees are too high. I rarely use the main pool now as it is too expensive. Greenwich pool is less well-managed now that it is being done by private operators.

 

Response

 

Lane Cove Aquatic Centre and Greenwich Pool are managed on behalf of Council by Bluefit. Both facilities have always been operated by ‘private operators’. The fees they set for entry to the pool and use of other facilities are comparable with other aquatic and leisure facilities throughout the region and reflect the significant cost of operating such facilities to ensure the health and safety and well being of users. Concessions are available for pensioners and regular users.

 

Conclusion

 

It is considered that the minimal response during the public exhibition period reflects general community support for Councils proposed activities, budget and fees and charges for 2014/2015. A copy of the revised documents are available online only due to their size and shown attached to this report.

 

It will therefore be recommended that Council adopt the documents and 2014/2015 rates and domestic waste charges as follows:-  

 

 

RECOMMENDATION

 

That:-

 

1.   The Draft Delivery Program and Operational Plan 2014-17 shown attached as AT-1, Draft Budget 2014 -2017  shown attached as AT-2, Draft Fees and Charges 2014/15 shown attached as AT-3 be adopted;

 

2.   Council fix the Ordinary Rates and Charges for 2014/15 as:-

a)    Ordinary Rates

(i)      An Ordinary Residential Rate* of 0.186056 cents in the dollar, on the Land Value of all Rateable Land categorised as Residential in accordance with S.516 of the Local Government Act, (with the exception of heritage properties which are rated on their heritage value), with a Minimum Rate of $550, to yield $15,657,025.

         *Subject to IPART approving Council’s application to review the Minimum Residential Rate, the Minimum Rate for 2014/15 will be $588 and the Ad Valorem Residential Rate will be $0.182425 cents in the dollar.

(ii)     An Ordinary Business Rate** of 0.734426 cents in the dollar, on the Land Value of all Rateable Land categorised as Business in accordance with S.516 of the Local Government Act, with a Minimum Rate of $818 to yield $5,364,737.

         **Subject to IPART approving Council’s application to review the Minimum Residential Rate, the Business Minimum Rate will remain at $818 however the Business Ad Valorem Rate will be $0.734425 cents in the dollar.

(iii)     Council being of the opinion that works related to the construction and maintenance of car parking facilities will be of benefit to the Lane Cove Village Commercial Area, (as defined by the metes and bounds description advertised in the North Shore Times on 13 June, 1979), that a Parking Special Rate, of 0.195128 cents in the dollar be made for 2014/15 on the Land Value of all rateable land within that part, in accordance with S.538 of the Local Government Act 1993, with a Minimum Rate of $2.00, to yield $152,208.

 

b)    Domestic Waste Management Charges

(i)    in accordance with S.496 of the Local Government Act 1993, that an annual charge of $399.00 per annum be made for the year 2014/15 for domestic waste management services rendered to all properties categorised residential or non-rateable residential, for each once weekly 80 litre MGB (or equivalent) service;

(ii)   in accordance with S.496 of the Local Government Act 1993, that an annual charge of $104.00 per annum be made for the year 2014/15, for Domestic Waste Management Services for all properties categorised residential vacant land;

(iii)  in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $5.85 per service  be  made for the year 2014/15, for each additional weekly 80 litre domestic waste management service rendered to owner occupied single occupancy residential dwellings (excluding green waste and recycling service);

(iv)  in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $7.67 per service be made for the year 2014/15, for each extra weekly 80 litre (or equivalent) domestic waste management service rendered to residential properties other than single occupancy residential properties;

(v)   in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $7.67 per service be made for the year 2014/2015, for each once weekly 80 litre (or equivalent) domestic waste management service rendered to non-rateable  properties;

(vi)  in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $7.67 per service be made for the year 2014/2015, for each once weekly 80 litre (or equivalent) domestic waste management service rendered to residential units above business category premises.

(vii) in accordance with S.502 of the Local Government Act 1993 that a pay-for-use-charge of $4.50 per fortnightly service be made for the year 2014/15 for each extra recycling service to single residential dwellings.

           

c)    Interest on Overdue Rates and Charges

(i)    In accordance with the provisions of S.566(3) of the Local Government Act 1993, Council hereby resolves that the interest rate to apply for the period 1 July 2014 to 30 June 2015 to all outstanding rates and charges be calculated at the maximum interest rate currently 8.5% as specified by the Minister for Local Government.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Draft Delivery Program and Operational Plan 2014-2017

91 Pages

Circulated Separately

AT‑2 View

2014-2017 Draft Budget

179 Pages

Circulated Separately

AT‑3 View

Draft Fees and Charges 2014/2015

36 Pages

Circulated Separately

 

 


Ordinary Council Meeting 19 May 2014

Third Quarter Review of the 2013-2014 Budget

 

 

Subject:          Third Quarter Review of the 2013-2014 Budget    

Record No:    SU757 - 22263/14

Division:         Corporate Services Division

Author(s):      Bernie Mayhew 

 

 

Executive Summary

The Third Quarter 2013 - 2014 Budget Review involves a variety of variations in both income and expenditure. It is recommended that the Budget be varied in terms of the report.

 

Background

 

Council is required to prepare a Budget Review Statement each quarter, in accordance with Clause 203 of the Local Government (General) Regulation 2005. This report is prepared in accordance with the clause for the period ending 31st March 2014. The Division of Local Government has issued a prescribed format for reviews which is included as an attachment to this report. The purpose of these reviews is to ensure that the impact of financial variations are reflected in the forecast of Council’s global budgetary position to 30 June 2014, and the adopted Budget adjusted accordingly.

 

Discussion

The following is a summary of Council’s adopted Budget for 2013 - 2014 and the revised Budget following the adjustments for the September 2013 and December 2013 quarterly reviews and further adjustments proposed for the period ending 31 March 2014 and outlined in this report:-

 

 

Original Budget

30.09.2013
Quarter 1 Revised Budget

31.12.2013 Quarter 2 Revised Budget

31.03.2014 Quarter 3 Adjustments

31.03.2014 Quarter 3 Revised Budget

Expenditure

$36,271k

$36,716k

$36,975k

$207k

$37,182k

Income

$38,458k

38,458k

$41,944k

$1,550k

$43,494k

Surplus/ (Deficit)

$2,187k

$1,742k

$4,969k

$1,343k

$6,312k

Surplus/(Deficit) before

Capital      Grants/Contributions

$100k

($345k)

$308k

$207k

 

$101k

 

Operating Expenditure

Adjustments is recommended to the three (3) operating expense items accounts as shown in AT-1 for a total of $207,185.The adjustments include an increase in planning and development legal expenses of $150,000 due to ongoing non compliant works and actions for unauthorised works, an increase in Lane Cove Alive operating expenses of $42,185 (offset by $45,000 Lane Cove Alive own source income generated from the markets and other activities) and an increase of $15,000 in administration operational expenses in connection with the IRIS Research Poll undertaken to support the minimum rate review application to IPART.

Capital Expenditure

An adjustment is recommended for one (1) capital expenditure account totalling $6,200,000 re Blackman Park Improvement works.

 


Capital Income

 

One (1) adjustment is recommended, an increase of $1.55 million in Section 94 Developer Contributions reflecting increased level of development activity.

 

Conclusion

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005.

It is my opinion that the quarterly Budget Review Statement for Lane Cove Council for the quarter ended 31 March 2014 indicates that Council's projected financial position will be satisfactory at year end 30 June 2014, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

 

RECOMMENDATION

 

That the 2013 – 2014 Budget be varied as follows:-

 

 

Original Budget

30.09.2013
Quarter 1 Revised Budget

31.12.2013 Quarter 2 Revised Budget

31.03.2014 Quarter 3 Adjustments

31.03.2014 Quarter 3 Revised Budget

 

 

 

Expenditure

$36,271k

$36,716k

$36,975k

$207k

$37,182k

 

 

 

Income

$38,458k

38,458k

$41,944k

$1,550k

$43,494k

 

 

 

Surplus/ (Deficit)

$2,187k

$1,742k

$4,969k

$1,343k

$6,312k

 

 

 

Surplus/(Deficit) before

Capital Grants/Contributions

$100k

($345k)

$308k

$207k

 

$101k

 

 

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Budget Review for quarter Ended 31 March 2014

6 Pages

 

 

 


Ordinary Council Meeting 19 May 2014

Lane Cove Local Traffic Committee Meeting held on 15 April 2014

 

 

Subject:          Lane Cove Local Traffic Committee Meeting held on 15 April 2014    

Record No:    SU1326 - 24406/14

Division:         Open Space and Urban Services Division

Author(s):      Tim Sullivan 

 

 

Executive Summary

 

The Lane Cove Traffic Committee Meeting was held on Tuesday, 18 March 2014.  The Agenda is included as AT-1.  The Traffic Committee recommendations are shown in the Minutes of the Meeting, included as AT-2.

 

 

 

 

RECOMMENDATION

 

That Council adopt the recommendations of the Lane Cove Traffic Committee Meeting held on Tuesday, 15 April 2014.

 

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

AGENDA - Traffic Committee - 15 April 2014

17 Pages

AT‑2 View

MINUTES - Traffic Committee - 15 April 2014

9 Pages

 

 

 


Ordinary Council Meeting 19 May 2014

Lane Cove Town Centre Public Domain

 

 

Subject:          Lane Cove Town Centre Public Domain    

Record No:    SU3368 - 24407/14

Division:         Open Space and Urban Services Division

Author(s):      Wayne Rylands 

 

 

Executive Summary

 

The Plaza Stage 2 works has established the materials palette for the public domain within the village. The new owner of 71 Longueville Road, Property Bank Australia Pty Ltd, has expressed an interest in refurbishing the building and expediting the renewal of the paving on the adjoining footpath area to improve the appearance of this gateway site. It is recommended that Council formally adopt the materials palette and contribute the cost of the pavers for property owners wishing to expedite the installation of the new paving.

 

Discussion

 

The Plaza Stage 2 works were commenced on 14 May 2014. At the completion of this stage, the Plaza will have been completely refurbished to provide an improved public domain.

 

It is proposed that the materials palette adopted for the Plaza, i.e. the paving and street furniture can be utilised in the Longueville Road and Burns Bay Road sections of the Village as part of future upgrades.

 

The new owner of 71 Longueville Road, Property Bank Australia Pty Ltd, has expressed an interest in refurbishing the building and renewing the paving on the adjoining footpath area to improve the appearance of this gateway site.

 

Staff have negotiated with the new owner that Council provide the pavers and they in turn will pay for laying of the pavers. The area proposed initially is some 180sqm at an approximate cost of $15,000. This model allows the paving to be fast tracked and offsets part of the cost to Council. It is proposed that if Council is in agreement with this arrangement, should future similar approaches be made, staff would proceed on the same basis, having regard to the need to ensure the paving doesn’t not become overly disjointed.

 

Should Council be agreeable to this proposal by the new owner of 71 Longueville Road, staff could order the additional pavers whilst placing the order for the Plaza work. The work would be undertaken by Council’s paving contractors separately to the Plaza works.

 

RECOMMENDATION

That Council:-

1.   Receive and note the report; and

2.   Adopt the materials palette utilised in the Plaza for the Longueville Road and Burns Bay Road sections of the Village for future upgrades.

3.   Agree to provide the pavers where property owners wish to upgrade the paving in front of their property within the village.

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.


Ordinary Council Meeting 19 May 2014

Exempt and Complying Development Codes amendments

 

 

Subject:          Exempt and Complying Development Codes amendments    

Record No:    SU1440 - 19987/14

Division:         Environmental Services Division

Author(s):      Rajiv Shankar 

 

 

Executive Summary

 

Amendments have been made to the existing Exempt and Complying Development Code to increase the existing and introduce new development types which can be carried out without a Development Application. This report identifies the most significant amendments and suggests a meeting be held with the new Minister for Planning, the Hon Pru Goward to continue Council’s lobbying for exemption areas for the code.

 

Discussion

 

Exempt Development

 

Exempt development relates to renovations and minor building projects of minimal environmental impact and do not need approval from Council or a Private Certifier.

 

The general provisions of Exempt development are as follows:-

 

·    Heritage restrictions will no longer be a blanket exclusion for exempt development which is of a minor nature and ancillary to existing structures and uses established on a site. 

 

·    Environmentally sensitive areas will no longer be a blanket exclusion, however there will be restrictions on larger buildings or works such as excavation which may disturb the land and cause erosion or affect storm water runoff.

 

·    Three (3) aerials, antennae or dishes on a site but only one free standing dish up to 1.8m or mast up to 10m would be permitted.

 

·    Changes of use have been expanded to include development types that are similar in nature to those already listed. Change of use of places of public worship to another place of public worship would be permitted subject to compliance with the previous conditions of consent.

 

·    Driveways and hard stand spaces can be a maximum of 15% or 150 sqm.

 

·    Roller shutters will be allowed on structures adjoining rear lanes.

 

·    Outdoor dining on public footpaths and the sale of food and drink in public places will be exempt where a section 68 Local Government Act 1993 and/or a Section 125 Roads Act 1997 approval has been obtained. 

 

·    Business identification signs being wall signs, fascia signs, under awning, top hamper and window signs will be permitted. One sign can be installed in relation to a home business or home occupation. Building identification signs, replacement signs, internal signs and community notices and public information signs will be permitted as exempt development. Temporary event signs, internally illuminated real estate signs and election signs are allowed subject to display period restrictions.  Summary of amendments to Exempt

Development as shown attached as AT-1.

 

Complying Development

 

Complying development requires planning approval from Council or an Accredited Certifier in the form of a Complying Development Certificate (CDC).  A CDC combines approval for land use and building construction.  Some Complying Developments are subject to local exclusions or variations.

 

The general provisions of Complying development are as follows:-

 

·    A Commercial and Industrial (Alteration) Code has been included. This code would allow for internal building alteration for all uses including clubs, hotels, service stations, private hospitals, doctor’s offices and medical centres.

 

·    Change of use of premises, First use of Premises, Mechanical ventilation systems, shop fronts awning, skylights and roof windows will now be included.

 

·    Ancillary structures such as carports sheds and outbuildings will now be included.

 

·    A Commercial and Industrial (New Buildings and Alterations) Code has also been included. This code will allow for new industrial buildings and additions to the rear of existing commercial buildings as complying development.

 

·    Strata subdivision of multi dwellings development would be permitted as complying development.

 

·    Change to advice and notification to neighbours requires the Council or Private Certifie to give advice in writing to the neighbours within 20m of the property boundary 14 days before the complying development certificate is issued.  In addition Applicants must advise neighbours seven days before the building works begin.  Information sheets from NSW Planning and Infrastructure as shown attached as AT-2.

 

Implications and Concerns

 

The greater range of minor development permitted under exempt development and complying development may increase complying development applications (CDCs) lodged with Private Certifiers. As a result there will be a reduction in the number and type of development applications lodged with Council.

 

Council will recall a Workshop in 2013 attended by the then Minister for Planning and Infrastructure, the Hon Brad Hazzard, where Council provided feedback on the proposed Bill and highlighted concerns that the local planning context and delivering best practice should be reflected to a greater degree in the Planning and Planning Administration Bill.

 

A range of issues were raised with the Minister, with a focus on the following:-

 

1.         Council is concerned that some types of residential development are not suitable for codification including view loss and heritage, while existing codes fail adequately to consider overshadowing, loss of privacy and impact on adjacent bushland.

 

2.         Council made the point that councils should be able to seek exemptions to Complying and Exempt Development types based on Local Plans and character or environmental constraints.  It was further suggested that such could be implemented by exclusion zones, as is currently allowed for some situations under the NSW Housing Code and approved by the Minister as part of the approval process for a Local Plan.

 

Recent discussion with the Department indicates that the views and concerns of Council may not be reflected in the final Bill.  While this is disappointing, the recent Ministerial reshuffle which reinstates the Department of Planning under the member for Goulburn, the Hon Pru Goward, may provide Council with a final opportunity to highlight issues raised previously with the Minister, the Hon Brad Hazzard.

 

 

 

RECOMMENDATION

 

That Council receive and note the concerns raised and seek a meeting with the Minister, the Hon Pru Goward to highlight and support issues and concerns raised in Council’s previous submission.

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Summary of amendments to Exempt Development - 20 December 2013

5 Pages

 

AT‑2 View

Information Sheets from NSW Planning and Infrastructure

6 Pages

 

 

  


Ordinary Council Meeting 19 May 2014

3rd Quarter Review of the 2013-14 Delivery Program and Operational Plan

 

 

Subject:          3rd Quarter Review of the 2013-14 Delivery Program and Operational Plan    

Record No:    SU238 - 22633/14

Division:         Corporate Services Division

Author(s):      Kirsty Fleming 

 

 

Executive Summary

This report outlines the 3nd Quarter progress towards achieving the projects listed in the adopted 2013-2014 Delivery Program and Operational Plan.  It is recommended that the report be received and noted.

Discussion

Council’s adopted 2013-2014 Delivery Program and Operational Plan details the projects proposed to be undertaken during the financial year in order to meet the goals and objectives of Lane Cove 2025 - Community Strategic Plan. Council reports quarterly on the progress towards completing the projects and achieving the targets for the adopted performance measurements. The 3rd Quarter Review of the 2013-2014 Delivery Program and Operational Plan is shown attached as AT-1

 

The projects in the Quarterly Review are listed by the responsible Council Division and where the project has a completion date the ‘Action Status’ column graphically demonstrates the progress towards completion. The Review also includes a comment on the status of each project.

 

The Quarterly Review also provides a report on progress towards achieving the targets set for performance measurement for each Division of Council. A cumulative figure for performance measurement is shown so that performance can be tracked each quarter towards achieving the required target.

The highlights of the projects either commenced or completed for the 3rd quarter include:-

·    Construction of an all weather synthetic surface at Blackman park commenced (January)

·    Council hosted the Screen on the Green film events in local parks across three (3) evenings which were well attended (January)

·    The Lunar New Year celebrations included a variety of performance styles, creative workshops and interpretative material via the Master of Ceremonies (January)

·    Council partnered with the Australia Day Council for annual Australia Day celebrations in Lane Cove Plaza. This included local community groups such as Rotary Club of Lane Cove and 1st Scouts of Lane Cove. (January)

·    A new car share space was installed at Helen Street, Lane Cove North (February)

·    Walk Around the World Program conducted for 2014 (February - March)

·    St Leonards Strategy Phase 2 approved (March)

·    Council accepted the tender for the provision of building services to carry out renovation works at Kindy Cove Child Care Centre (March)

·    Works commenced on Phase 1 of the Lane Cove Aquatic Centre Master Plan – Gymnasium Extensions (March)

·    Council hosted the Imag_ne Artwork in Library Square as part of the Love Where You Live campaign. (March)

·    Installation of outdoor fitness equipment at Bob Campbell Oval completed (March).

·    Tantallon Oval change room upgrade completed (March)

·    Conducted community consultation for the proposed Voluntary Planning Agreement for 150 Epping Road, Lane Cove (March)

·    Council accepted the tender for the Longueville Road Intersection Improvement Scheme with construction scheduled for June to July (March)

·    Training on Fraud and Corruption Prevention new staff was conducted as part of the orientation program (March).

·    Council undertook community consultation and subsequently resolved to make application to IPART for a review of the Minimum Rate for Residential properties (January-March)

 

 

RECOMMENDATION

 

That the 3rd Quarter Review of the 2013-14 Delivery Program and Operational Plan be received and noted.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

3rd Quarter Review of 2013 - 2014 Operational Plan

77 Pages

 

 


Ordinary Council Meeting 19 May 2014

Joint Standing Committee on Electoral Matters -  Inquiry into the 2012 Local Government Elections

 

 

Subject:          Joint Standing Committee on Electoral Matters -  Inquiry into the 2012 Local Government Elections    

Record No:    SU4523 - 19007/14

Division:         Corporate Services Division

Author(s):      Kirsty Fleming 

 

 

Executive Summary

 

In March 2014 the final report on the Inquiry into the 2012 Local Government Elections was released by the Joint Standing Committee on Electoral Matters.  This report outlines the Committees recommendations and provides comments in consideration of Council’s report to the Minister on the conduct of the 2012 Local Government Elections.

 

Background

 

Following the passing of the Local Government Amendments Bill 2011, which enabled Councils in NSW to conduct their own elections, Council was afforded the flexibility and freedom to choose whether to run its own election or appoint the NSW Electoral Commission to do so.  In an attempt to reduce both the costs of conducting the election and the time in obtaining results, Council opted to conduct its own election which proved highly successful with the election being conducted without incident.

 

As required under Clause 393A of the Local Government (General) Regulation 2005, Council submitted a report to the Minister in relation to the conduct of the Lane Cove Local Government Election which included feedback and recommendations about how the process could be improved in the future. 

 

Simultaneously, the Joint Standing Committee on Electoral Matters was conducting an Inquiry into the 2012 Local Government Elections.  This Inquiry was the second review of its kind into the conduct of elections, and followed from the previous Committee’s review of the 2008 Local Government Elections. The Terms of Reference of the Committee stipulate that it:-

“... inquire into and report on the 2012 Local Government Elections with particular reference to following matters:-

a)    the cost of the elections;

b)    the experience of councils that conducted their own elections;

c)    possible legislative changes to improve the efficiency of, and participation in, Local Government elections;

d)    nonresidential voting in Local Government elections;

e)    the impact of requirements under the Election Funding, Expenditure and Disclosure;

f)     Act on participation by candidates in Local Government elections and possible legislative changes to remove any barriers to participation; and

g)    any other related matter.”

 


Discussion

 

The Committees recommendations and Council’s comments are outlined as follows:-

 

Recommendation 1

The Committee supports the current arrangements that grant local councils the authority to conduct their own elections. However, the Committee recommends that both the Department of Premier and Cabinet and the Joint Standing Committee on Electoral Matters review the administration of future elections.

Supported.  Ongoing reviews of the conduct of elections by councils and the NSW Electoral Commission is considered important to the ongoing improvement of the process. 

Recommendation 2

The Committee recommends that each council that administers its own election be required to submit information relating to candidate participation and voter turnout to the Division of Local Government.

Supported.  Requiring Council’s to report on voter turnout and the number of candidates who run for the election will provide trend data and allow comparison both between councils and from election to election. 

Recommendation 3

The Committee recommends that each council that resolves to administer its election inhouse be required to prepare a report for the Division of Local Government in which it demonstrates its capacity to conduct a successful election. This report should include council’s access to suitably qualified returning officers, as well as possible substitutes, and be prepared no later than 15 months prior to the 2016 elections.

Supported subject to approval conditions not being too onerous. The Division should extend its existing documentation to provide a ‘tick a box’ self assessment tool. This is considered a safeguard to ensure council’s have the capacity to run an election independently if they should choose to do so.

Recommendation 4

The Committee recommends that the Department of Premier and Cabinet takes steps to ensure that all councils not utilising the services of the Electoral Commission, or that are conducting their elections inhouse, have secured contracts with an electoral service provider at least 15 months prior to the 2016 elections.

Not supported. This recommendation fails to recognise that some council’s including Lane Cove, did not contract out the election. Also, for example, recruiting and retaining a Returning Officer 15 months out is problematic. The logistics of conducting an election the size of Lane Cove do not require such long lead times.

Recommendation 5

The Committee recommends that the Division of Local Government provide guidance to the Electoral Commission with respect to the extent and mode of electoral roll data that can be disclosed to councils that conduct their own elections. Particular weight should be given to ensuring councils are granted sufficient access to roll data, while safeguarding elector privacy. If this is not possible, the committee believes it is the democratic obligation of the Electoral Commission to provide soft copy access to rolls so that Councils can exercise their right to undertake their own elections, should they decide to do so.

The NSW Electoral Commission refused to provide electronic copies of the roll to Councils who ran their own election, effectively discriminating against those councils.  With the availability of technology, the NSW Electoral Commission must be required to provide soft copy of their roll to councils for ratepayers and residents in the area.  Privacy issues can be addressed through relevant legislation and individual councils Privacy Management Plans.

Recommendation 6

The Committee recommends that the Government raise the threshold for a candidate to open a campaign account to $2,500, indexed annually to inflation.

Supported.  The Committee believes this will reduce the compliance requirement for candidates and paperwork.

Recommendation 7

The Committee recommends that the Government remove the mandatory requirement for a candidate to appoint an official agent but that candidates may choose to appoint an official agent if they wish.

Supported.  For independent candidates and candidates without the backing of a major political party appointing an agent may be difficult.

Recommendation 8

The Committee recommends that the Government remove the requirement that a candidate information sheet is made in the form of a statutory declaration.

Supported.  This requirement is unnecessary.

Recommendation 9

The Committee recommends the introduction of a countback system, modelled on the one currently operating in Victoria, as an option for councils when casual vacancies arise within 18 months of the original election in lieu of a byelection.

Supported.  This would dramatically reduce costs associated with bi-elections.

Recommendation 10

The Committee recommends that the Government abolish the existing eligibility requirements with respect to whether an elector is qualified to cast a postal vote.

Supported. Declaration requirements for pre poll voting have been removed effectively removing the eligibility criteria. There is no reason to restrict access as postal voting is legitimate and cost effective. This would also allow the implementation of postal voting for conducting Local Government Elections.

Recommendation 11

The Committee recommends that each council be granted the option to conduct its elections via a postal ballot in lieu of attendance voting on a designated polling day.

Supported.  This would dramatically reduce the cost associated with running an election. The practice is undertaken in South Australia. The cost effectiveness must be balanced with the current visual display of democracy the current system provides.


 


Recommendation 12

The Committee recommends that the Government abolish existing eligibility requirements with respect to whether an elector is qualified to cast a prepoll vote. Further, the Committee recommends that the Government retains the existing two week prepoll period.

Supported. There is already no requirement to make a declaration, effectively making the eligibility criteria redundant. It is not clear if pre poll would remain, if postal or iVote became the main voting method. If they did pre poll would be redundant.

Recommendation 13

The Committee recommends that the Government extend technologyassisted voting (or iVote) to be available to all electors ahead of the 2016 Local Government Elections and subsequent State Elections. The Committee recommends that there is an independent software review and report on the integrity of iVote systems prior to implementation.

Supported.  The introduction of iVote systems or the like will assist in streamlining voting and counting at council elections, it would compliment postal voting as a means of reducing cost. With the introduction of such a system, the necessity and capacity for councils to conduct their own elections would be reviewed. 

Recommendation 14

That the Government amend the Local Government Act to provide for permanency of the non residential roll across all NSW Councils so that electors are not required to reapply for inclusion prior to each election.

Supported.  This would improve community relations and reduce the paperwork and administration involved in compiling the non-residential roll at each election.

Recommendation 15

The Committee recommends that the Government introduce the model used by the City of Melbourne for the City of Sydney in all its respects including the deeming provisions and the compulsory voting aspect for electors on the nonresidential roll. Furthermore, the Government consider applying this model in City Council areas with significant economic centres such as Newcastle, Wollongong and Parramatta.

Not applicable to Lane Cove.

 

Fine Revenue

 

It is noted that in Council’s original submission the proposal that fine revenue should be returned to the respective councils, as is the case in Victoria, was supported.  It is considered inequitable for the funds to be allocated to Treasury’s consolidated revenue fund as is the current practice.  Given that the amount of fine revenue generated was not insignificant, the returned moneys could be used to help offset some of Councils’ costs in running the elections. The cost of conducting the 2012 Council Elections was approximately $103,600. Unfortunately, although the Committee supports the concept of returning fine revenue to councils for electors that fail to vote in elections, there is no specific recommendation made in the final report advocating this practice be introduced. 

 


Conclusion

 

The recommendations of the Joint Standing Committee on Electoral Matters as outlined in the Inquiry into the 2012 Local Government Elections, are generally supported.  It is noted that many of the recommendations will result in greater efficiency in the election process through reducing the reporting and compliance involved for candidates and streamlining the process for those councils choosing to run an election independently. The recommendations also offer safeguards to ensure councils have the capacity to run their own election should they wish to pursue this option.  The NSW Government is due to respond to this report by 27th September 2014.  It is therefore recommended that Council receive and note the report.

 

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 19 May 2014

Council Snapshot

 

 

Subject:          Council Snapshot    

Record No:    SU220 - 24845/14

Division:         General Managers Unit

Author(s):      Millie Stephen 

 

 

Executive Summary

 

Attached for the information of Councillors is a review of Council’s recent activities, entitled Council Snapshot. This report provides a summary of the operations of each Division.

 

 

 

 

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Council Snapshot

51 Pages