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Agenda

Ordinary Council Meeting

17 February 2014

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, 48 Longueville Road Lane Cove on Monday 17 February 2014 commencing at 7:00PM. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor David Brooks-Horn. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 17 February 2014

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 16 DECEMBER 2013

 

Orders Of The Day

 

Notices of Motion

 

2.       Improvements to Public Amenities on Rosenthal Avenue

 

3.       ELSA Dixon Aboriginal Employment Program Grants  

 

Officer Reports for Determination

 

4.       Planning Proposal: 8-14 Mindarie St, Lane Cove North

 

5.       Voluntary Planning Agreement for 150 Epping Road, Lane Cove

 

6.       Nominations for Community Membership on Advisory Committees

 

7.       Final Report of the Local Government Review Panel

 

8.       Results of the Community Consultation on Boarding House Inspection Fee

 

9.       Literary Award Committee Charter

 

10.     Lane Cove Traffic Committee Meetings held on Tuesday 10 December 2013 and Tuesday 28 January 2014

 

11.     2nd Quarter Review of the 2013-2014 Budget

 

Officer Reports for Information

 

12.     2nd Quarter Review of the 2013-14 Delivery Program and Operational Plan

 

13.     Age-Friendly Lane Cove

 

14.     Council Snapshot   

                  


Ordinary Council Meeting 17 February 2014

Improvements to Public Amenities on Rosenthal Avenue

 

 

Subject:          Improvements to Public Amenities on Rosenthal Avenue    

Record No:    SU4965 - 6923/14

Division:         Lane Cove Council

Author(s):      Councillor Deborah Hutchens 

 

 

 

The public amenities on Rosenthal Avenue require refurbishment.  I note that included in the plans for the Rosenthal Avenue redevelopment, is consideration of new public amenities. Notwithstanding this, I believe that in the interim, some form of capital improvement to the public amenities is both essential for our community and not cost prohibitive.

 

 

 

RECOMMENDATION

 

That:-

1.    The General Manager provide a cost estimate for the capital improvement of the public amenities at Rosenthal Avenue to Council at the March 2014 Council Meeting, having regard to the proposed new public amenities being considered in the Rosenthal Avenue redevelopment, and

2.    Such capital improvements be considered for inclusion into 2014/2015 Capital Works budget.

 

 

 

 

 

 

Councillor Deborah Hutchens

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 17 February 2014

ELSA Dixon Aboriginal Employment Program Grants

 

 

Subject:          ELSA Dixon Aboriginal Employment Program Grants     

Record No:    SU5096 - 7078/14

Division:         Lane Cove Council

Author(s):      Councillor Scott Bennison; Councillor David Karpin 

 

 

Executive Summary

 

At the last meeting of the Lane Cove Aboriginal Advisory Committee the committee discussed numerous employment, cultural, tourism and education opportunities and funding opportunities available through the ELSA Dixon Aboriginal Employment Program (EDAEP). The committee is particularly interested in capturing the stories of Aboriginal People and also perusing tourism and employment opportunities in Lane Cove.

 

The aim of the EDAEP is to promote diversity, innovation and service responsiveness in the NSW workforce by reducing barriers to employment and improving promotional opportunities for Aboriginal people.The EDAEP:-

 

·              encourages the permanent employment and professional mobility of Aboriginal people in NSW public service agencies and local government authorities;

·              provides special incentives for the employment of Aboriginal people with a disability; and

·              promotes innovation in achieving vocational outcomes for Aboriginal people.

 

The EDAEP is comprised of six (6) elements:-

 

·              Permanent Employment - provides a one-off twelve month salary subsidy to support the permanent employment of an Aboriginal person in a NSW public service agency or local government authority.

 

·              Temporary Secondment - subsidises the salary cost of a temporary position (up to twelve months) that will provide a significant skill development opportunity for an Aboriginal person who is already permanently employed in a NSW public service agency or local government authority.

 

·              Career Development - subsidises the cost of a training and/or development activity for an Aboriginal person employed in a NSW public service or local government authority.

 

·              Partnership Project - funds community-based projects that have the potential to create education, employment and training opportunities for Aboriginal people.

 

·              Graduate Work Experience - subsidises the salary cost of a work experience placement for an Aboriginal person for a maximum of twelve weeks, during or just after their final year of a degree or post-degree course.

 

·              School Based Traineeship Element - subsidises the salary of a School Based Traineeship in a NSW public service agency or local government authority.

 

 

 

 

 


 

RECOMMENDATION

 

That Council:-

 

1.   Give consideration to the above categories to determine which type of Grant(s) Council are eligible to apply for;

 

2.   If required, authorise the General Manager to enter into a partnership with other organisations to meet eligibility requirements; and

 

3.   Authorise the General Manager to liase with Councillor Karpin, Councillor Bennison and the Chair of the Aboriginal Advisory to determine and finalise application(s).

 

 

 

 

 

Councillor Scott Bennison

Councillor

 

 

 

Councillor David Karpin

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

   


Ordinary Council Meeting 17 February 2014

Planning Proposal: 8-14 Mindarie St, Lane Cove North

 

 

Subject:          Planning Proposal: 8-14 Mindarie St, Lane Cove North    

Record No:    SU5039 - 5431/14

Division:         Environmental Services Division

Author(s):      Christopher Pelcz 

 

 

Executive Summary

 

A planning proposal to rezone 8-14 Mindarie Street, Lane Cove North from R4 High Density Residential to E4 Environmental Living was submitted to the NSW Department of Planning and Infrastructure on 11 April 2013, for Gateway determination.   

 

The NSW Department of Planning and Infrastructure has now determined that the planning proposal for 8-14 Mindarie Street, Lane Cove North should not proceed and has not been granted Gateway approval.

 

Background

 

Nos 8-10 Mindarie Street is a single site occupied by a house owned by Housing NSW, and Nos 12 and 14 Mindarie St are two house lots in private ownership.

 

The recommendation to rezone 8-14 Mindarie Street, Lane Cove North to E4 was the result of consultation regarding a previous Local Environmental Plan amendment for the Mowbray Precinct which had resulted from the Strategic Review 2011.

 

In April 2012, Council adopted amendments after that draft LEP’s exhibition, in particular (i) to retain the current high density R4 zoning for 46-60 Gordon Crescent and 15 Centennial Avenue, rather than low density as proposed by the consultants, and (ii) to rezone 8-14 Mindarie Street from high density to low density. The revised Planning Proposal was submitted to the Department in April 2012.

 

In September 2012, the Department advised that it intended to finalise the LEP for two of the three amendments made after the exhibition. The two for 46-60 Gordon Crescent and 15 Centennial Avenue were permitted because they would merely confirm the R4 zoning which had applied before exhibition.

 

The proposal for 8-14 Mindarie St, however, would require the preparation of a separate planning proposal, as it would alter the zoning from the high density applying since LEP 2009 to a low density.

 

At its November 2012 meeting, Council resolved that: “A planning proposal be submitted to the NSW Department of Planning & Infrastructure to enable public exhibition of a draft LEP amendment to rezone 8-14 Mindarie St to Environmental Living E4”. A planning proposal was subsequently completed and submitted to the Department for a Gateway determination. The planning proposal sought to:-

 

·         rezone 8-14 Mindarie Street to E4 Environmental Living;

·         reduce the maximum building height to 9.5 metres;

·         reduce the maximum floor space ratio to 0.5:1; and

·         apply a minimum lot size of 550sqm to the subject site.

 

The purpose of the planning proposal was to ensure that the planning controls for 8-14 Mindarie St were comparable with the adjoining E4 Environmental Living zone. 

 

Discussion

 

The Department’s Gateway determination of 23 January 2014 (AT-1) refused the planning proposal on the grounds that it is inconsistent with the Mowbray Precinct Strategic Review and its supporting Master Planning Study and does not provide any strategic planning advice that supports the proposal (notwithstanding Council’s submissions below).

 

In Council’s view, reasonable grounds had been given in support for public consultation on the planning proposal on the basis that:-

 

·    In a precinct of predominantly high density zoning, rezoning of 8-14 Mindarie St would provide family housing near the Mowbray Public School, with the general social consistency of having all the properties within a block of the same housing type.

 

·    The subdivision pattern would otherwise contain an “island” of apartments in a predominantly low density zone, with potential impacts because:-

 

§  Kullah Parade properties are restricted to remaining low density E4 due to the Asset Protection Zone (APZ) constraint, but would otherwise have high density R4 abutting their rear boundary with 8-14 Mindarie St uphill and to the north.

§  There is a significant difference in topography along the interface between the two zones, exacerbating the height differences between the buildings upon them.

 

·    The reduction in development potential would not affect the ability of Lane Cove Local Government Area to achieve its dwelling targets.

 

It is also noted, however, that Council has received submissions as well from the owners of 12 and 14 Mindarie Street which opposed the rezoning at the time when the proposal was being considered in 2012, on the grounds that Nos.8-14 are not bushfire-affected and low density zoning would disadvantage those properties on the south side of Mindarie St as they will be facing residential flats on the northern side of the street.

 

In the Mowbray Strategic Review’s view, 8-14 Mindarie Street are located on top of an escarpment and as such were considered unsuitable for high density units over 3 storeys. Consequently a height limit of 11.5 metres and FSR 1.4:1 were applied. The current R4 High Density Residential zone at a reduced scale was proposed as an appropriate transitional interface between R4 land to the north and E4 land to the south.

 

The principal Gateway reason for refusal appears to be that the current LEP controls support the recommendations of the Strategic Review to keep the site a transitional area, with a moderated development potential and a DCP for the area supporting the LEP controls by restricting the number of storeys that can be developed.

 

There is a review mechanism in that the LEP Gateway process (“A guide to local environmental plans”, April 2013) provides for a Council to request a review of the Gateway determination within 40 days (i.e. by 4 March 2014). Council may wish to look for further information, or resubmit its request.

 

In Council’s view, reasonable grounds have been given for the proposal’s exhibition. On the basis of the information Council has at this time, however, there appears to be no additional evidence to put to the Department which would change its determination on the matter.

 

 

Conclusion

 

Council submitted a planning proposal to rezone 8-14 Mindarie St to low density Environmental Living E4 and to make the planning controls comparable with the adjoining E4 zone in response to a number of community submissions following the Mowbray Road Strategic Review.

 

The NSW Department of Planning and Infrastructure’s LEP Gateway panel has not approved the planning proposal proceeding and supports the Strategic Review’s original proposal for flats at a transitional scale at 3 storeys.

 

On the basis of the information Council has at this time, there appears to be no additional evidence to put to the Department which would change its determination on the matter.

 

 

 

 

RECOMMENDATION

 

That Council:-

 

1.   Note this report advising that, in accordance with the NSW LEP Gateway Determination of 23 January 2014, the planning proposal to rezone 8-14 Mindarie Street from High Density Residential R4 to Environmental Living E4 is not to proceed.

 

2.   Write to the owners of these properties and persons who made a submission on the Planning Proposal advising them of the Gateway decision.

 

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Gateway Determination refusal for planning proposal

3 Pages

 

 

 


Ordinary Council Meeting 17 February 2014

Voluntary Planning Agreement for 150 Epping Road, Lane Cove

 

 

Subject:          Voluntary Planning Agreement for 150 Epping Road, Lane Cove    

Record No:    SU4044 - 3922/14

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

The Concept Approval for the development of 150 Epping Road, Lane Cove requires the developer and Council to enter into a Voluntary Planning Agreement (VPA) in relation to the Development Application. This report outlines the proposed VPA relating to the subject development site including dedication of land and monetary the contribution to Council for public works and facilities by the developer Meriton Property Services.

The report will recommend that the proposed VPA be endorsed and placed on public exhibition for 28 days when the Development Application is advertised.

Background

Meriton Property Services Pty Ltd has a Concept Approval (MP10_0148) for a mixed uses development for 150 Epping Road, Lane Cove (former Shell Service Centre site), which includes approximately 400 residential apartments and community and retail floor space, a child care centre and approximately 596 parking spaces.  The Concept Approval requires that the developer enter into a VPA with Council in relation to the Development Application. 

The objective of the Voluntary Planning Agreement system is to extend the means by which planning authorities such as Council may obtain development contributions to provide public amenities, services and other public purposes.

Meriton (the landowner and proponent) is required to dedicate land and to pay a monetary contribution to Council to cover the cost of a number of public works and facilities outside of any Development Application, which is consistent with the Concept Approval for the site.

To assist Council in determining an appropriate value for the proposed VPA, Council staff obtained quotations to undertake an assessment as to the appropriate dollar value of the proposed works and facilities.

 

The proposed public works and facilities are outlined in the subsequent sections of this report.

Voluntary Planning Agreements and Public Purpose

Subdivision 2, Division 6 of Part 4 of the Environmental Planning and Assessment Act 1979 sets out the system of planning agreements in NSW. Section 93F(1) provides that “a planning agreement is a voluntary agreement or other arrangement between one or more planning authorities and a developer under which the developer agrees to make development contributions towards a public purpose”.

A public purpose is defined by Section 93F(2) of the EP&A Act 1979 to include: the provision of, or the recoupment of the cost of providing public amenities and public services (as defined in s93c), affordable housing, transport or other infrastructure. It also includes the funding of recurrent expenditure relating to such things as the monitoring of the planning impacts of development and the conservation and enhancement of the natural environment.

In keeping with the definition of public purpose, Council recently entered into a VPA with Hyecorp Pty Ltd providing for the dedication of 15 Centennial Avenue, Lane Cove which will benefit the community through the extension of Stringy Bark Reserve and preserving the established vegetation which has ecological value to the community. 

The Proposed Voluntary Planning Agreement

 

The following are details of the land to be dedicated and the proposed public works and facilities to be provided by Meriton under the VPA.

 

Item

Value

 Comments

Dedication of bushland handle

$0

Meriton is required to dedicate 13,430sqm of the land at no cost to Council and will prepare a draft Plan of Subdivision. Council is to receive and manage the land in perpetuity as a public bushland reserve.  Land to be dedicated to Council prior to the first Occupation Certificate, or as soon as practical for Council to complete the works outlined in item 2 below.

Upgrade of bushland track

$122,280

The purpose of this item is to embellish a new public recreation area to provide a high quality walking trail linking with other walking trails provided by Council. Meriton will make a cash contribution to Council in lieu of completing the works. Upgrade works to include resting points, seat and interpretive signage to be paid prior to the issue of the first Occupation Certificate for the development.

Pedestrian Bridge

$2,000,000

In lieu of the proposed pedestrian bridge, Meriton will make a $2 million cash contribution to Council towards the improvement of public infrastructure facilities in Lane Cove. Monetary contribution to be paid prior to the issue of the first Occupation Certificate for the development.

Community Bus

$100,000

This will be a cash contribution from Meriton that represents the value of a 20 seater coaster type vehicle. Monetary contribution to be paid prior to the issue of the first Occupation Certificate for the development.

Conversion of Bus Stop to all-weather facility

$53,600

Meriton to make a monetary contribution prior to the issuing the first Occupation Certificate for the development, in lieu of undertaking works to provide an all weather bus shelter at the current bus stop just to the east of the development.

Total for Monetary Contribution

$2,275,880

 

It is noted that any agreed monetary contributions will be subject to movements in the Consumer Price Index (CPI) for Sydney, to reflect  the timing of payments.

 

Community Consultation

 

Statement of Intent

 

The consultation is designed to permit public submissions on the proposed VPA for development of 150 Epping Road. Any comments received will be reviewed and evaluated as part of any determination as to whether or not to accept monetary contributions proposed in the VPA.

 


Method

 

Level of Participation

Inform

Inform

Consult

Form of Participation

Open

Targeted

Open

Target Audience

Lane Cove Community and community groups

Properties in the vicinity.

Local community associations.

Lane Cove Community

Proposed Medium

Advertisement and

eNewsletter.

 

Notification Letters

Public Exhibition,

Website Exhibition and Online Survey

Indicative Timing

In conjunction with the Development Application Notification

In conjunction with the Development Application Notification

In conjunction with the Development Application Notification

 

Conclusion

 

It is considered that the community and future residents of the proposed development at 150 Epping Road, will benefit from the dedication of bushland, public works and facilities provided in the proposed VPA including improvements to public infrastructure in the Lane Cove area to the value of $2,000,000, all weather protection bus shelter at the bus stop near the development, dedicated bushland reserve and bushland access with walking trails and funding to contribute to a community bus to service areas of Lane Cove not readily accessible by public transport.

 

It is recommended that Council exhibit the proposed VPA for public comment in conjunction with the notification of the Development Application for a period of 28 days as required by the legislation. The Development Application will be of a scale that the JRPP will be the consent authority for the development. However, prior to the JRPP’s consideration of the matter, Council will need to determine whether or not to accept the contributions proposed in the VPA, following the consultation.

 

RECOMMENDATION

 

That:-

 

1.   The report be received and noted;

 

2.   Council give notice of its intention to enter into a Voluntary Planning Agreement as outlined in the report with the developer of the subject site in accordance with the consultation strategy outlined in the report; and

 

3.   Following the community consultation, a further report be submitted to Council for determination.

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 17 February 2014

Nominations for Community Membership on Advisory Committees

 

 

Subject:          Nominations for Community Membership on Advisory Committees    

Record No:    SU827 - 6243/14

Division:         Corporate Services Division

Author(s):      Kirsty Fleming 

 

 

Executive Summary

 

Council recently received nominations for membership to the Lane Cove Access Committee and Cultural Advisory Committee. It is recommended that the nominations be endorsed.

 

Background

 

Council is committed to ensuring the community is informed and encourages community participation in decision making by operating a variety of Advisory Committees to engage the community. 

 

The Lane Cove Access Committee assists Council to increase and promote general awareness of access, mobility and safety issues in the community and more specifically for people with disabilities.  The Lane Cove Cultural Advisory Committee performs a number of functions which help to ensure that cultural planning in Lane Cove is community based and that local knowledge and expertise is applied to the task of cultural planning for the long term benefit of the community.

 

In October 2012 Council called for nominations to a range of advisory committees including the Access Committee and Cultural Advisory Committee.  Four (4) nominations were received for the Access Committee and ten nominations were received for the Cultural Advisory Committee.  In November 2012, Council endorsed all nominees for membership to these committees. 

 

Discussion

 

Council has recently received the following additional nominations for these committees. A copy of their full applications has been circulated separately to Councillors:-

:-

 

·    Lane Cove Access Committee - Peter Tiffin – In his nomination, Mr Tiffin highlights his increased interest in access and mobility issues resulting from his own personal experience and his experience as the Property Trustee of the Greenwich Scout Hall.

·    Lane Cove Cultural Advisory Committee - Trent Gardiner – Mr Gardiner has served as Chairman of this committee in the past.  In his nomination he advises that he is a member and former President of the Lane Cove Theatre Company and has extensive experience in both professional and community theater. 

 

The Charter for the Access Committee allows “Up to five [5] representatives of local residents with an interest in providing an accessible environment drawn from expressions of interest to Council” and at present has four (4) members.    The Charter for the Cultural Advisory Committee allows for “up to twelve (12) representatives of both arts and cultural groups and people with skills and knowledge in arts and culture from the Lane Cove Community” and at present has nine (9) members, following the resignation of one (1) previously endorsed member. 

 

As there are positions available for additional membership on each committee it is recommended that Council endorse both nominations for membership to the respective committees. 


 

 

RECOMMENDATION

That:-

1.   Council endorse Peter Tiffin for membership on the Lane Cove Access Committee and Trent Gardiner for membership to the Lane Cove Cultural Advisory Committee; and

2.   That the nominees be advised of Councils’ decision.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Lane Cove Access Committee Charter

3 Pages

 

AT‑2 View

Lane Cove Cultural Advisory Committee Charter

5 Pages

 

 

 


Ordinary Council Meeting 17 February 2014

Final Report of the Local Government Review Panel

 

 

Subject:          Final Report of the Local Government Review Panel    

Record No:    SU2385 - 6686/14

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

 

The Final Report of the NSW Independent Local Government Review Panel has been released by the Minister for Local Government. The NSW Government is currently considering the Report and will prepare a response, and as part of that process councils are invited to make a submission by 4 April 2014.

 

This report outlines those of the 65 recommendations relevant to Lane Cove and the region and proposes that the comments provided in this Report be the basis of a submission to the Division of Local Government.

 

Background

 

The Review was carried out in four stages to maximize opportunities for consultation with councils, communities and other stakeholders. The following table outlines the four stages and previous discussion papers:-

2012

 

2012 - 2013

 

2013

 

2013

 
 


Text Box:  The Panels Terms of Reference

 

The terms of reference for the review panel were as follows:-

 

Investigate and identify options for governance models, structural arrangements and boundary changes for local government in NSW, taking into consideration:-

 

·    Ability to support the current and future needs of local communities;

·    Ability to deliver services and infrastructure efficiently, effectively and in a timely manner;

·    The financial sustainability of each local government area;

·    Ability for local representation and decision making; and

·    Barriers and incentives to encourage voluntary boundary changes.

 

In conducting the review the Panel was required to:-           

 

·    Ensure recommendations meet the different nature and needs of regional, rural and metropolitan communities;

·    Consult widely with the broader community and key stakeholders;

·    Take into account the work completed, and future work to be completed, under the Destination 2036 initiative;

·    Take into account the broader interests of the State including as outlined in the State Plan;

·    Consider the experiences of other jurisdictions in both the nature and implementation of local government reform; and

·    Take into account the Liberal-National’s 2011 election policy of ‘no forced amalgamations’.

 

Additional matters from the Destination 2036 Action Plan:-  

 

·    Develop options and models to enhance collaboration on a regional basis through regional organisations of councils;

·    Undertake research into innovation and better practice in local government in NSW, Australia and internationally;

·    Examine the current local government revenue system to ensure the system is contemporary, including rating provisions and other revenue options; and

·    Identify those functions that are clearly State or local government responsibilities, those that cannot be readily defined and those that have been legislated/regulated as core functions.

 

Council’s Response to Previous Discussion Papers

 

At its meeting on 20 May 2013, Council resolved in response to the ‘Future Directions for NSW Local Government’ consultation paper:-

 

“That Council:-

 

1.   Receives and notes the Mayoral Minute;

 

2.   Confirm its opposition to any forced amalgamations of councils and subsequent loss of local democracy, as per the option outlined in the Samson report;

 

3.   Investigate on a regional basis the potential for shared services as per the model outlined in this report;

 

4.   Participate in the meeting with neighbouring councils on 29 May and the NSROC workshop in June 2013, to consider and develop a regional response to the proposed reforms;

 

5.   Council delegate authority to the Mayor and General Manager to make a contribution towards funding an independent review of the methodologies applied by TCorp in undertaking an assessment of the financial sustainability of NSW councils; and

 

6.   Convene a Community Forum to discuss the Samson Report.”

 

 


Review Recommendations and Proposed Responses


The Final Report of the Review Panel contains 65 recommendations many of which carry over from the previous Reports. The following addresses recommendations relevant to Lane Cove and our Region, with new proposals and recommendations considered first:-

 

Panel Recommendations

Comments

Commission IPART to undertake a further review of the rating system focused on: options to reduce or remove excessive exemptions and concessions; more equitable rating of apartments and other multi-unit dwellings

·    Supported.

·    Council in particular supports refinement of the rating system to better distribute the rate burden to strata units, which currently pay a disproportionate amount of rates. Panel suggested a look at partial move from UCV to Capital Improved Value (CIV) as a base.

·    Council also supports introduction of special rating or funding arrangements for Councils who experience high tourist activity to allow these councils to better offset their costs given the increased demands from tourism.

Either replace rate-pegging with a new system of ‘rate benchmarking’ or streamline current arrangements to remove unwarranted complexity, costs, and constraints to sound financial management.

·    Investigation of alternate Rating models is supported.

·    Rates identified by Henry review the following to be a tax not a fee for service. Therefore, principles of taxation should apply:-

·    Equity;

·    Efficiency;

·    Simplicity;

·    Sustainability; and

·    Policy consistency.

·    Panel acknowledges rate pegging impacts adversely on sound financial management and there is no evidence to suggest Councils would expose ratepayers to excessive rate burdens if cap lifted.

Options proposed by the Panel include:-

i.    Rate benchmarking - is the Panels preferred option. Requires Council’s to have rigorous Delivery Programs and Revenue Policies, IPART to produce a cost index and benchmarking data, Annual audits on expenditure against the delivery program as well as extensive consultation.

ii.    Streamlined Rate pegging  - Panel suggests Councils can set rates within a margin of 5% above rate cap on the basis of more rigorous Delivery Programs (previously proposed 3%),  extensive community engagement and endorsement by the Auditor.

·    Panel suggests review of extent of non-rateable land and exemptions for Government business enterprises (e.g. Commercial activities in National Parks) and benevolent institutions be supported (possible min rates for churches etc).  A review of non rateable is supported

 

Strengthen requirements for internal and performance auditing

 

·    Supported.

·    At present there is no mandatory requirement for Councils to put in place internal audit processes.

·    Council generally complies with this recommendation of having an Audit Committee with majority independent members and an independent chair as per DLG Guidelines.

Require councils to undertake regular Representation Reviews

·    Supported. Proposal suggests Councils review at least every 8 years representation including no. of councillors, method of election and use of Wards.

·    Mandatory direct election of Mayors in Metropolitan Councils and other Councils with a population greater than 40,000 (previously 20,000) is not supported as it should remain the decision of individual councils to decide if the Mayor is to be popularly elected.

Amend the legislated role of councillors and mayors and introduce mandatory professional development programs

·    Strengthening the authority and responsibilities of Mayors is not supported. The proposal to ‘advise, manage and provide strategic direction’ to the General Manager is contrary to the existing Act which was modelled on the Governance arrangements of a public company. From a governance perspective limiting the power ensuring all Councillors views are considered.

·    The introduction of mandatory professional development programs for Mayors and Councillors is supported to ensure they are equipped with the skills and knowledge for the role.

·    Panel proposes full time Mayors in larger councils and regional areas.

Amend the legislated role and standard contract provisions of General Managers

 

·    Any moves to clarify how much authority and autonomy a General Manager has are supported.

·    Panel proposes the Act makes it clearer that the GM’s core role is the day to day management of Council’s administration.

·    Panel proposes a council not be able to remove a GM until at least 6 months after an election or re appoint a GM within 6 months prior to an election.

Develop a Good Governance Guide

 

·    Supported.

·    Panel proposed the Guide to improve performance, identify roles and responsibilities and hence effective relationships between the council and General Managers.

·    Should be developed in consultation with relevant industry associations and professional organisations such as LGMA.

Introduce additional options for local government structures, including regional Joint Organisations, ‘Rural Councils’ and Community Boards, to facilitate a better response to the needs and circumstances of different regions.

·    Proposal is to provide legislative framework to establish Joint Organisations.

·    Model proposes:-

·    Establish roles and responsibilities of each JO by proclamation;

·    Mandatory participation;

·    Governing body to include mayors of each member Council;

·    JO to prepare 10 Year Strategic Plan and 4 Year Delivery Program;

·    NSROC/SHOROC are proactively moving towards strengthening regional collaboration inc proposing regional Council of Mayors to undertake the role of JO’s; and

·    Further joint service provision and procurement to be investigated.

Legislate a revised process for considering potential amalgamations and boundary changes through a re-constituted and more independent Boundaries Commission.

·    Replacement Policy for no ‘forced amalgamations’.

·    The recommended policy proposes as follows:-

i.   That the State government’s currently unfettered right to impose amalgamations and major boundary changes more or less at will should be limited.

ii.  That any amalgamation or major boundary change should be preceded by careful analysis of the issues to be addressed and all the options available.

iii. That there should be full community consultation.

iv. That the process should be handled be an expert, independent body.

v. That the Government should be not able to over-rule the findings and recommendation of that body without good cause.

Encourage voluntary mergers of councils through measures to lower barriers and provide professional and financial support.

·    The report suggests the NSW Government:-

i.   Allow up to two terms of merged councils for complete implementation of all the changes involved, especially rationalising rating systems.

ii.  Similarly, allow an increased number of councillors in the first two terms.

·    Council supports this proposal for councils that wish to voluntarily amalgamate, refer below regarding no forced amalgamations.

 

Establish new Joint Organisations (JOs) for each of the regions shown on Map 2 on page 88 of the report under new provisions of the Local Government Act that replace those for County Councils.

·    No comment. Non metropolitan councils are in a better position to inform the Panel on this matter.

Seek evidence-based responses from councils to the Panel’s proposals for mergers and major boundary changes and refer proposals and responses to a Ministerial Advisory Committee and possible referral to the Boundaries Commission.

 

·    The report suggests the NSW Government Make it clear that ‘no change’ is not an option, and that the Government is committed to the early establishment of statutory Joint Organisations.

·    Report recommends Council amalgamate with Hunters Hill, Mosman, North Sydney, Ryde (part) and Willoughby or combine as a strong Joint Organisation.

·    Council is opposed to forced amalgamations. The main justification for the proposed amalgamations is the negative financial assessments undertaken by TCorp. These prove however, that there is no direct correlation with size, as despite being the second smallest Council on the North Shore, Lane Cove received the highest rating, sound, of all NSROC Councils. Size will erode local democracy, but will not guarantee to deliver financial sustainability.

Establish an integrated Fiscal Responsibility Program, coordinated by DLG and also involving TCorp, IPART and LGNSW

·    Supported. Program to address the key findings of TCorp’s financial sustainability reviews and DLG’s infrastructure audit.

Introduce more rigorous guidelines for 4 year Delivery Programs

·    Supported. Aim is to ensure Delivery Program reflects assets and financial plans embeds fiscal responsibility.

Place local government audits under the aegis of the Auditor General

 

·    Not supported. Given the other reforms proposed, the additional costs are not considered warranted. The DLG already has responsibility for the Accounting Code, it can deal with Special Schedule 7 and depreciation rates. With the proposed reforms in relation to rate pegging, the range of issues the Auditor General could potentially contribute to via their oversight is considered negligible.

·    Council’s auditors PriceWaterHouseCoopers re-appointed in 2013 for a 6 year term.

Subject to any legal constraints, seek to redistribute federal Financial Assistance Grants and some State grants in order to channel additional support to councils and communities with the greatest needs

·    Panel considers large amounts of assistance are paid to Councils who can make do with less.

·    As Council currently receives the minimum Financial Assistance Grant (FAG) entitlement, it would be significantly disadvantaged under this proposal if removed without compensation.

·    If the current rate capping restrictions were relaxed, Council should have an opportunity to recoup any lost FAG funding and continue to maintain its services and infrastructure, it would require approximately a 4% increase in Rates to compensate for the 2013/14 FAG of $956,183.

Establish a State-wide borrowing facility to enable local government to make increased use of debt where appropriate

·    Although Council has no borrowings at present, this proposal is supported.

·    The Panel supports moves to extend the remit of TCorp to cover local government  allowing Council’s to borrow at around 2% below market rates as per the State Government.

Maintain the Local Infrastructure Renewal Scheme (LIRS) for at least 5 years, with a focus on councils facing the most severe infrastructure problems

·    Supported. Aim is to reduce current industry wide backlog of infrastructure maintenance and renewal.

Pool a proportion of funds from the roads component of federal Financial Assistance Grants and, if possible, the Roads to Recovery program in order to establish a Strategic Projects Fund for roads and bridges

·    The panel considers some Councils require special assistance to overcome infrastructure backlogs.

·    Council received $126,306 in R2R Grants each of past 2 years, therefore minimal impact on Councils Budget.

Commission IPART to undertake a whole-of-government review of the regulatory, compliance and reporting burden on councils

·    Supported.

·    IPART is completing a major ‘red tape’ review to examine LG compliance and enforcement with a view to recommending changes in law and practice to reduce regulatory burdens for business and the community.

Amend IPR Guidelines to require councils to incorporate regular service reviews in their Delivery Programs

 

·    Supported in principle subject to the process not being too onerous on councils.

·    The Panel recommends all services provided by Council must meet defined performance outcomes, quality and cost standards.

·    The Panel proposes all services should be subject to this process - this is excessive and should be limited to key services.

Introduce new arrangements for collaborative, whole-of-government strategic planning at a regional level

·    Supported in principle subject to willingness of the State Government agencies to work closely with Council’s on a regional basis.

Amend the State Constitution to strengthen recognition of elected local government

·    Supported on the basis of providing greater recognition and protection to democratic Local Government.

 

 

Proposed Implementation Plan

 

The Panel in submitting its 65 recommendations, proposes the following priority package be endorsed by the NSW Government in implementing the reforms:-

           

1.    Establish the new regional Joint Organisations (including Regional Roads Groups, Water Alliances and sub-regional planning groups in metro Sydney): negotiations in 2-3 ‘pilot’ regions could be launched immediately.

2.    Build a 3-way strategic planning process that brings together a new regional component of Integrated Planning and Reporting, Department of Planning and Infrastructure Regional Growth Plans, and Premiers Department Regional Action Plans.

3.    Further upgrade asset and financial management requirements in IPR, including Delivery Programs (among other things, to provide a basis for proposed changes to rate-pegging).

4.    Revise current guidelines to require improved internal audit processes.

5.    Place local government audits under the aegis of the Auditor General.

6.    Initiate improvements to the rating system eg exemptions, equitable system for rating apartments, and steps to ensure a more equitable distribution of federal Financial Assistance Grants and State grants.

7.    Establish a state-wide local government finance facility to cut the cost of borrowing.

8.    Commission IPART to review the regulatory, compliance and reporting burdens imposed on councils.

9.    Strengthen political leadership: re-write the roles of Mayors, Councillors and General Managers.

10.  Introduce minimum 2-year terms for mayors elected by the councillors.

11.  Amend the State Constitution to secure recognition of elected local government (cf Victoria, Queensland).

12.  Re-constitute the Boundaries Commission to progress evidence-based, impartial assessment of possible mergers and boundary changes.

 

Council’s Suggested Position

 

In responding to the Report, it is proposed that Council prepare a submission to the NSW Government in terms of the comments made in respect of each of the recommendations outlined in this report.  Further, it is suggested the submission acknowledge that Lane Cove Council is an effective and sustainable Council underpinned by the following, which are consistent with many of the Essential Elements of an Effective System of Local Government (outlined on pg 31 of the Report):-

·    An autonomous, sustainable and inclusive community;

·    A strong sense of community among our residents and businesses;

·    A strong financial position with ongoing operational surpluses and no debt servicing;

·    2012 TCorp financial sustainability assessment of sound, the highest of all NSROC councils despite Lane Cove being the second smallest in the region;

·    Ongoing increasing rating revenues as a result of the NSW Metropolitan Strategy 30 percent growth target in dwellings for Lane Cove by 2031;

·    High quality community facilities including a modern 3000m2 library (with the highest borrowings per capita in NSW) and a regional standard aquatic centre and gymnasium;

·    Adoption of a long term Major Projects Strategy to self fund new infrastructure for the Municipality including recreational, transport / parking and cultural facilities, providing ongoing commercial returns on Council assets;

·    Strong focus on asset management strategies;

·    The 2013 DLG Local Government Infrastructure Audit Report gave Council a moderate asset rating and indentified a relatively low per capita infrastructure backlog in; and

·    A functional and strategic Council which is responsive to the needs and changes in the community.

 

Conclusion

 

It is considered that the final report includes a number of positive reforms to strengthen the financial position (e.g. proposed rating reforms) and governance arrangements of councils generally.  However, legislating structural reforms impacts on local democracy particularly when considering that many regions such as NSROC and SHROC are effectively strengthening as a united entity on a voluntary basis and further developing shared service provision opportunities.  It is therefore recommended that Council respond to the Review as outlined in this report. 


 

 

RECOMMENDATION

 

That Council:-

 

1.   Reaffirm its opposition to any forced amalgamation of Councils and subsequent loss of local democracy;

2.   Continue to support current investigations for the establishment of a united entity for NSROC and SHROC to facilitate further strengthening of regional collaboration;

3.   Continue to investigate on a regional basis shared services and joint procurement opportunities; and

4.   Lodge a submission to the NSW Government in response to the Final Report of the NSW Independent Local Government Review Panel in terms of the comments and suggestions outlined in this report.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 17 February 2014

Results of the Community Consultation on Boarding House Inspection Fee

 

 

Subject:          Results of the Community Consultation on Boarding House Inspection Fee    

Record No:    SU2021 - 6911/14

Division:         Environmental Services Division

Author(s):      Matthew Woodgate 

 

 

Executive Summary

 

The purpose of this report is to advise of the results of the community consultation and recommend that Council adopt the Boarding House Inspection fee as exhibited.

 

Background

 

At the Council meeting of 18 November 2013, Council resolved to place the proposed Boarding House Inspection Fee of $710 inclusive of GST on public exhibition. Information on the Boarding House Inspection Program and associated fees were exhibited from the 29 November 2013 till the 24 January 2014.

 

Discussion

 

Council undertook community consultation by way of an advertisement in the North Shore Times, e-newsletter to over 8,000 subscribers, public exhibition at the Civic Centre, Lane Cove Library and Greenwich Library, website exhibition and a notification letter to identified existing boarding house owners.

 

During the exhibition period Council received just one submission and that submission supported the Boarding House Inspection Program and associated fees.

 

 

 

 

RECOMMENDATION

 

That Council adopt the Boarding House Inspection Fee of $710 inclusive of GST and include this fee in Council’s Fees and Charges.

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 17 February 2014

Literary Award Committee Charter

 

 

Subject:          Literary Award Committee Charter    

Record No:    SU5207 - 6591/14

Division:         Human Services Division

Author(s):      Jennifer Bice 

 

 

Executive Summary

 

At the Council Meeting of 16 December 2013 Council resolved to introduce an annual Lane Cove Literary Award. To further this project it is necessary to form a Committee to oversee administration of the Award.  A draft Charter for the Literary Award Committee has been developed and is presented for consideration.

 

Background

 

A small working party of Councillors including Councillors Karpin, Hutchens and Brent met with Library staff in 2013 to assess the feasibility and scope of implementing an annual Literary Award.

 

A report was considered at the Ordinary Council Meeting of 16 December 2013, when Council resolved that:-

“1.   An annual Lane Cove Literary Award program be introduced;

2.   Council underwrite the 2014 Lane Cove Literary Award to an amount of $17,500 and this be included in the 2014/15 Budget;

3.   A charter be developed for the Literary Awards Committee and a further report be submitted to Council;

4.   Membership of Literary Awards Committee consist of three (3) Councillors including Councillors Karpin, Hutchens and Brent and staff as determined by the General Manager; and

5.   The final determination of the Award Criteria be referred to the Committee.”

 

A copy of the draft Charter is attached for Council’s consideration.

 

 

RECOMMENDATION

 

That Council adopt the Draft Literary Award Charter as shown attached as AT-1.

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

Draft Literary Award Committee Charter

3 Pages

 

 

 


Ordinary Council Meeting 17 February 2014

Lane Cove Traffic Committee Meetings held on Tuesday 10 December 2013 and Tuesday 28 January 2014

 

 

Subject:          Lane Cove Traffic Committee Meetings held on Tuesday 10 December 2013 and Tuesday 28 January 2014    

Record No:    SU1326 - 6139/14

Division:         Open Space and Urban Services Division

Author(s):      Tim Sullivan 

 

 

Executive Summary

 

The Lane Cove Traffic Committee Meetings were held on Tuesday, 10 December 2013 and Tuesday 28 January 2014.  The Agendas is included as AT-1 and AT-2.  The Traffic Committee recommendations are shown in the Minutes of the Meetings, included as AT-3 and AT-4.

 

 

RECOMMENDATION

 

That Council adopt the recommendations of the Lane Cove Traffic Committee Meetings held on Tuesday 10 December 2013 and Tuesday 28 January 2014.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Agenda - Lane Cove Traffic Committee 10 December 2013

36 Pages

AT‑2 View

Agenda - Lane Cove Traffic Committee 28 January 2014

42 Pages

AT‑3 View

Minutes - Lane Cove Traffic Committee 10 December 2013

6 Pages

AT‑4 View

Minutes - Lane Cove Traffic Committee 28 January 2014

9 Pages

 

 


Ordinary Council Meeting 17 February 2014

2nd Quarter Review of the 2013-2014 Budget

 

 

Subject:          2nd Quarter Review of the 2013-2014 Budget    

Record No:    SU757 - 4053/14

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

The Second Quarter 2013 - 2014 Budget Review involves a variety of variations in both income and expenditure. It is recommended that the Budget be varied in terms of the report.

 

Background

 

Council is required to prepare a Budget Review Statement each quarter, in accordance with Clause 203 of the Local Government (General) Regulation 2005. This report is prepared in accordance with the clause for the period ending 31st December 2013. The Division of Local Government has issued a prescribed format for reviews which is included as an attachment to this report. The purpose of these reviews is to ensure that the impact of financial variations are reflected in the forecast of Council’s global budgetary position to 30 June 2014, and the adopted Budget adjusted accordingly.

 

Discussion

The following is a summary of Council’s adopted Budget for 2013 - 2014 and the revised Budget following the adjustments included in this report:-

 

 

Original Budget

30.09.2013
Quarter 1 Revised Budget

31.12.2013 Quarter 2 Adjustments

31.12.2013 Quarter 2 Revised Budget

Expenditure

$36,271k

$36,716k

$259k

$36,975k

Income

$38,458k

38,458k

$3,486

$41,944k

Surplus/ (Deficit)

$2,187k

$1,742k

$3,227

$4,969

Surplus/(Deficit) before

Capital Grants/Contributions

$100k

($345k)

$653k

$308k

 

Operating Expenditure

Adjustments are recommended to the three (3) operating expense items accounts as shown in AT-1 for a total of $259,000.The adjustments include an increase in depreciation - roads of $187,000, an increase of $25,000 in consultants expenses re St Leonards South Strategy Stage1 and an increase of $47,000 in regulatory line marking, signs and traffic facilities to cover major line marking projects at Blackman Park, Rosenthal Avenue and Sam Johnson Way.

Capital Expenditure

Adjustments are recommended to four (4) capital expenditure items totalling $2,853,835 including $2 million re Blackman Park Synthetic Surface works, $353,835 re Civic Centre Waste and Sustainability Improvement Program (WaSIP) funds brought forward to fund new Air Conditioning for the Civic Centre and $100,000 for Little Lane Car Park preliminaries.

Operating Income


Two (2) adjustments are recommended, a reduction of $459,040 in Commonwealth Government Financial Assistance Grants as a consequence of equivalent amount of advance payment made last year in 2012/2013 and an increase of $1,370,914 in the profit on sales of property being the six (6) Strata Units in Stokes Street, Lane Cove.

 

Capital Income

 

Two (2) adjustments are recommended, an increase of $2.5million in Section 94 Developer Contributions and a new Community Energy Efficiency Program  - Heating Ventilation and Air Conditioning (CEEP HVAC) Project capital grant of $73,720.

 

Conclusion

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005.

It is my opinion that the quarterly Budget Review Statement for Lane Cove Council for the quarter ended 31 December 2013 indicates that Council's projected financial position will be satisfactory at year end 30 June 2014, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

 

RECOMMENDATION

 

That the 2013 – 2014 Budget be varied as follows:-

 

 

Original Budget

30.09.2013
Quarter 1 Revised Budget

31.12.2013 Quarter 2 Adjustments

31.12.2013 Quarter 2 Revised Budget

Expenditure

$36,271k

$36,716k

$259k

$36,975k

Income

$38,458k

38,458k

$3,486

$41,944k

Surplus/ (Deficit)

$2,187k

$1,742k

$3,227

$4,969

Surplus/(Deficit) before

Capital Grants/Contributions

$100k

($345k)

$653k

$308k

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Budget Review for Quarter Ended 31 December 2013

6 Pages

 

 

  


Ordinary Council Meeting 17 February 2014

2nd Quarter Review of the 2013-14 Delivery Program and Operational Plan

 

 

Subject:          2nd Quarter Review of the 2013-14 Delivery Program and Operational Plan    

Record No:    SU238 - 4787/14

Division:         Corporate Services Division

Author(s):      Ian Naylor 

 

 

Executive Summary

This report outlines the 2nd Quarter progress towards achieving the projects listed in the adopted 2013-2014 Delivery Program and Operational Plan.  It is recommended that the report be received and noted.

Discussion

Council’s adopted 2013-2014 Delivery Program and Operational Plan details the projects proposed to be undertaken during the financial year in order to meet the goals and objectives of Lane Cove 2025 - Community Strategic Plan. Council reports quarterly on the progress towards completing the projects and achieving the targets for the adopted performance measurements. The 2nd Quarter Review of the 2013-2014 Delivery Program and Operational Plan is shown attached as AT-1

 

The projects in the Quarterly Review are listed by the responsible Council Division and where the project has a completion date the ‘Action Status’ column graphically demonstrates the progress towards completion. The Review also includes a comment on the status of each project.

 

Progress towards completing projects is on track with approximately 48% of projects completed.  A breakdown of this progress by Division is provided below:-

·            Corporate Services                           42%

·            Environmental Services                   61%

·            Human Services                               39%

·            Open Space and Urban Services    48%

 

The Quarterly Review also provides a report on progress towards achieving the targets set for performance measurement for each Division of Council. A cumulative figure for performance measurement is shown so that performance can be tracked each quarter towards achieving the required target.

The highlights of the projects completed for the 2nd quarter include:-

·    Hosted Screen on the Green evening events including NRL Grand Final (October), 20/20 Cricket (December) and Carols in the Domain (December) held in the Plaza.

·    Facilitated the presence of the NSW Government’s Small Biz Bus in Lane Cove Village which provides advice and support for small businesses (October).

·    Wombat crossing completed on Kingslangley Road outside Greenwich Primary School to improve safety for school children and parents (October).

·    Implemented a Policy on the Use of Public Open Space by Commercial Dog Walking Businesses (October).

·    Adopted new Tree Preservation Controls (October).

·    Training on Fraud and Corruption Prevention for keystaff was conducted (October).

·    Held an awards night to celebrate excellence in the Better Business Partnership Program (October).

·    Sustainability Lane event was held as part of the Lane Cove Village Fair (October).

·    Development Applications for the refurbishment of the Lane Cove Aquatic Centre and Kindy Cove renovations were approved.

·    Swimming Pool register has been completed and Swimming Pool Compliance Inspections have now commenced (November).

·    Stage 1 of the St Leonards South Strategy was drafted (November).

·    Produced Council’s Annual Report as part of the Integrated Planning and Reporting Framework (November).

·    Official openings were held for the new playground facilities at Blackman Park (December), new access and upgraded facilities at the Living and Learning Centre (December), and of the completed works at the Greenwich shopping precinct (November).

·    A new car share space was installed at Marshall Avenue, St Leonards (December).

·    Iconic recycled reindeers crafted by local artists symbolising recycling at Christmas were displayed throughout December in Civic Centre, pop-up shop in the Village, Gallery Lane Cove and Lane Cove Library (December).

·    Review of Seniors Programs conducted (December).

·    Council entered into a Voluntary Planning Agreement with Hyecorp for 7-15 Centennial Avenue, Lane Cove which results in the acquisition of 1530sqm of land to allow the extension of Stringy Bark Reserve and preserve the established vegetation and ecological value to the community (December).

·    Light Up Lane Cove Christmas Lights Competition held (December).

·    Council accepted the tender for the Lane Cove Aquatic Centre Master Plan – Gymnasium Extensions works (December).

 

 

RECOMMENDATION

 

That the 2nd Quarter Review of the 2013-14 Delivery Program and Operational Plan be received and noted.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

2nd Quarter Review of 2013 - 2014 Operational Plan

78 Pages

 

 


Ordinary Council Meeting 17 February 2014

Age-Friendly Lane Cove

 

 

Subject:          Age-Friendly Lane Cove    

Record No:    SU5300 - 6441/14

Division:         Human Services Division

Author(s):      Carol Sinclair 

 

 

Executive Summary

 

The development of an ‘Age-Friendly Lane Cove’ strategy has been funded in the 2013/2014 budget.  Preparation of the strategy will commence shortly and will be undertaken by Briggs and Mortar Consultancy. The strategy  will be in keeping with the aims and objectives contained within Council’s Community Strategic Plan for an inclusive, interconnected and active community and will be a follow on from the key social issues and directions highlighted in the Social Plan. 

 

A number of models for an Ageing Strategy have been considered and the development of an ‘Age-Friendly Lane Cove Strategy’ based on the processes required in the World Health Organisations (WHO) Global Age-Friendly Cities Project will not only be in line with the key themes identified in the NSROC and NSW Ageing Strategies it will also provide the most tangible and productive outcomes with inherent evaluation and continual improvement cycles built into the model.

 

Background

 

According to United Nations estimates, the number of older persons (55+) will double from the current 600 million to 1.2 billion by 2025, and again, to 2 billion by 2050. The vast majority of older people live in their homes and communities, but in environments that have not been designed with their needs and capacities in mind. Australia, including Lane Cove, is experiencing these same trends.

 

The number of people 65 years and over in Lane Cove is projected to grow by 45% (2,000 people) by 2031 at which time people aged 65 and over will be 21% (6,400 people) of the total Lane Cove population.

 

To support Governments in developing and strengthening health and social policies in an ageing world, the World Health Organisation (WHO) released a Policy Framework on Active Ageing in 2002. Active ageing policy is defined as “optimising opportunities for health, participation and security in order to enhance quality of life as people age.”

 

The active ageing approach is grounded in the UN-recognised principles of independence, participation, dignity, care and self-fulfillment. It acknowledges the importance of gender, earlier life experiences, and culture on how individuals age. It takes into account the biological, psychological, behavioural, economic, social and environmental factors that operate over the course of a person’s life to determine health and well-being in later years.

 

Making cities age-friendly is one of the most effective policy approaches for responding to demographic ageing.

 

Older people face increasing challenges due to the sensory and other changes that age brings. In an age-friendly community, policies, services and structures related to the physical and social environment are designed to support and enable older people to “age actively” – that is, to live in security, enjoy good health and continue to participate fully in society.

 

An age-friendly community recognises the great diversity among older persons; promotes their inclusion and contribution in all areas of community life; respects their decisions and lifestyle choices and anticipates and responds flexibly to ageing-related needs and preferences. (Ref: WHO Global Age-Friendly Cities Project)

 

The aim of the WHO Global Age-Friendly Cities project is to engage cities to make their communities more age-friendly (Ref: WHO Global Age-Friendly Cities Project).

 

Discussion

 

The approach to becoming an age-friendly community is to determine the current age-friendliness of a community and to form a plan to ameliorate the barriers to it becoming age-friendly.

 

The program covers eight areas of life that influence the health and quality of life of older people:-

 

1.   outdoor spaces and buildings;

2.   transportation;

3.   housing;

4.   social participation;

5.   respect and social inclusion;

6.   civic participation and employment;

7.   communication and information; and

8.   community support and health services.

 

To join the Network, cities must: commence a cycle of four stages including:-

 

1.   A 1-2 year planning stage including four steps:-

 

a.   Establishment of mechanisms to involve older people throughout the Age-friendly City cycle;

b.   A baseline assessment of the age-friendliness of the city;

c.   Development of a 3-year city wide plan of action based on assessment findings; and

d.   Identification of indicators to monitor progress.

 

2.   A 3-5 year Implementation stage;

 

3.   A Progress evaluation at the end of year 5; and

 

4.   A commitment to continual improvement.

 

The consultations with people aged 55 years and over, so important to the WHO process, will commence in February and with the advent of Seniors Week in March the number of consultations will increase. Input will also be sought from service providers in the aged care system and Council staff. A consultant has been employed to implement the project in collaboration with Human Services staff.

 

Conclusion

 

Developing an ‘Age-friendly Lane Cove Strategy’ based on the principles of the WHO Global Age-Friendly Cities Project and in-line with the NRSOC and Regional Ageing Strategies will create an environment where older people, and our future selves, will have the best opportunity to ‘live in security, enjoy good health and continue to participate fully in society’. The approach underpinning the ‘Age-Friendly Lane Cove Strategy’ will provide Council with definitive directions and action to improve the Lane Cove community.

 

 

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 17 February 2014

Council Snapshot

 

 

Subject:          Council Snapshot     

Record No:    SU220 - 6454/14

Division:         General Managers Unit

Author(s):      Millie Stephen 

 

 

 Executive Summary

 

Attached for the information of Councillors is a review of Council’s recent activities, entitled Council Snapshot. This report provides a summary of the operations of each Division.

 

 

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Council Snapshot

52 Pages