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Agenda

Ordinary Council Meeting

16 December 2013

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Monday 16 December 2013 commencing at 6:30pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor David Brooks-Horn. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 16 December 2013

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 2 DECEMBER 2013

 

Orders Of The Day

 

Notices of Motion

 

2.       Governance structure requirements for organisations receiving Council Assistance

 

Officer Reports for Determination

 

3.       Tender for Aquatic Centre Capital Works

 

4.       Tender for Concrete Support Structure For Synthetic Playing Surface at Blackman Park

 

5.       Tender for Blackman Park Synthetic Playing Surface

 

6.       Results of Community Consultation on the Proposed Voluntary Planning Agreement for 7-15 Centennial Avenue Lane Cove

 

7.       Planning Proposal -  Pacific Hwy St Leonards

 

8.       Lane Cove Literary Award

 

9.       Australian Local Government Women's Association Conference 2014 (NSW Branch)

 

10.     Lane Cove Traffic Committee Meeting held on Monday 2 December 2013

 

11.     Amendments to Fees and Charges - Review of Tree Preservation Controls and Commercial Dog Walkers   

                  


Ordinary Council Meeting 16 December 2013

Governance structure requirements for organisations receiving Council Assistance

 

 

Subject:          Governance structure requirements for organisations receiving Council Assistance    

Record No:    SU4953 - 62525/13

Division:         Lane Cove Council

Author(s):      Councillor David Karpin 

 

 

 

 

RECOMMENDATION

 

That:

 

1.   In order to be formally recognised by Council or to receive Council assistance (of a direct or indirect nature) any community organisation must provide the General Manager with:

 

-     The Organisation’s Constitution

 

-     A current list of the Organisation’s Officeholders; and

 

-     A copy of the Organisation’s Financial Statements.

 

2.   The General Manager facilitate an annual registration process.

 

 

 

 

 

 

 

 

Councillor David Karpin

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

   


Ordinary Council Meeting 16 December 2013

Tender for Aquatic Centre Capital Works

 

 

Subject:          Tender for Aquatic Centre Capital Works    

Record No:    SU4932 - 63398/13

Division:         Human Services Division

Author(s):      Donald Gibson 

 

 

 

Executive Summary

Council called for tenders in accordance with Council’s Tender and Quotation Procedure for the provision of Building Services to carry out alterations and additions and rectification works at the Lane Cove Aquatic Leisure Centre.

 

This report provides details on the tender process conducted and recommends that the tender from Bermagui Constructions Pty Ltd be accepted.

 

Discussion

 

Lane Cove Aquatic Leisure Centre opened in 2001. The Centre is very well used with attendances growing each year to the point where the number of patrons cannot be accommodated within the existing layout. The original design brings customers into the Centre on the upper floor requiring all customers (except gym users) to go down stairs or use the lift.  In order to make access easier and to respond to demand on the existing space, Council has determined to carry out alterations and additions to the Centre.

 

In 2009, Council commissioned Sport and leisure Solutions to undertake a review of the centre and its operations and to develop a Master Plan for Lane Cove Aquatic Leisure Centre. The alterations and additions to be undertaken are in line with the Master Plan.

 

In conjunction with this work, Council is carrying out essential repairs to the ceiling and the southern glazed façade of the building.

 

The elements of work were advertised as two separate tenders. The closing date for the alterations and additions (HS1) was subsequently extended to coincide with the closing date for the rectification works (HS2). This was done in recognition of the benefits in coordinating the work and reducing overheads by having both jobs undertaken concurrently by a single contractor.

 

Tender specifications were prepared detailing the schedule of work, hours of work, safety requirements and reporting requirements.  The specification outlined that the tender submissions would be assessed based on the following weighted criteria:-

 

(a)       Pricing:    35%

·          Best value to Council;

·          Based on the Tender Price and schedule of rates provided in the mandatory schedules.

 

The bids were scored based on a pro rata difference in prices submitted, with the lowest price receiving 35 points. 

 

(b)  Capacity & Capability:     25%

·           Past record and/or demonstrated ability to provide good/services;

·           The Tenderer's technical expertise; resource and financial management skills including;

·           Proposed methods of service delivery; and

·           Continuous Improvement.

To achieve the maximum score the tenderer is to have the capability to provide the goods and perform the services required, provide full details of personnel and equipment to carry out the work, management structure of the company and contingency plans to cover downtime and other unforseen circumstances. 

 

(c)     Experience:     25%

·          The relevant experience of the Tenderer and key personnel and the extent of skills/qualifications of the people who will be engaged to carry out the contractor's obligations under the Contract;

·          Contracts of similar nature with other NSW Councils;

·          Demonstrated financial capability to provide the Work/Services at both a financial and operational level with a clearly identifiable management structure; and

·          Referees responses

 

To achieve the maximum score the tenderer is to have the relevant experience, preferably within Aquatic Centres but also in circumstances where work is undertaken in buildings where continued public access was maintained throughout the works. Reference checks were also counted into this element of the assessment.

 

(d)     Work, Health & Safety:     10%

·           Work, Health and Safety policies and procedures;

·           Quality Assurance Programs;

·           Insurances; and

·           Work Method Statements.

 

Sustainability and Environment Assessment refers to the manner in which environmental issues are to be appropriately addressed, including commitment to due diligence and the principles of ecologically sustainable development (ESD) in regard to environmental legislation and documentation outlining past performance in regard to environment protection and enhancement initiatives. Occupational Health and Safety refers to the tenderer’s commitment to and compliance with current Work, Health and Safety legislation.

 

To achieve the maximum score the tenderer is to have fully documented and certified Quality Assurance procedures to ISO 9001 along with OH&S certification to AS 4801.

 

(e)     Environment and Sustainability:     5%

·           Response to Council’s Environmental Questionnaire; and

·           Environmental policies and procedures.

 

To achieve the maximum score the tenderer is to provide details of an environmental policy and answer yes to all applicable questions in the Environmental Survey included in the tender specification and to provide details in their submission that they have an OHS Management Plan and work method statements.  Additional points are awarded for accreditation to AS 14001:2004.

Council advertised the tender in the Sydney Morning Herald on 17, 18 & 21 September, 2013 and again on 1, 2 & 5 October 2013, the North Shore Times on 18 September and 2 October 2013 and on Tenderlink on 17 September and 2 October 2013. Tenders closed at 2:00 p.m. on 12 November 2013 and Council received 9 submissions. 

 

The tender evaluation panel consisted of Council’s Executive Manager – Human Services, Executive Manager – Corporate Services, Director – Special Projects, Manager – Facilities, Infrastructure Planner – Human Services along with the Managing Director from BlueFit Leisure, operators of the Aquatic Centre and the Principal of Facility Design Group, the architects that prepared the specification for the Alterations and Additions.

Each tender was assessed based on the above weighted criteria and ranked accordingly:-

 

Company

Price (35%)

Capability & Capacity (25%)

Experience (incl References) (25%)

Environmental & OH&S Programs (15%)

 

Overall

ADR

 

 

 

 

 

Artel

 

 

 

 

 

Avant

 

 

 

 

 

Bermagui

 

Preferred

Preferred

= Preferred

Preferred

Builtform

 

 

 

 

 

Degnan

 

 

 

= Preferred

 

Momentumbuilt

Preferred

 

 

 

 

Projectcorp

 

 

 

 

 

Quantum

 

 

 

 

 

 

 

 

 

 

 

 

The recommended tenderer, Bermagui completed similar work for Penrith Council in 2012. Reference and Financial checks were conducted and were positive.


Council Workshop

The tender panel’s recommendation was presented to Councillors at a meeting of the Council Selection Committee on Monday 9th December, 2013.This allowed Councillors to more closely examine the process and the proposed recommendation of the Tender Panel.


Rectification Work - Additional

HS2 addressed the issues with the ceiling and southern façade. These works primarily address the issue of corrosion within the ceiling space and on the southern façade. It is recognised that once these works are commenced additional corrosion will become evident as more of the area within the ceiling space becomes accessible. Hourly rates were required to be submitted by all tenderers to undertake the additional corrosion treatment and removal.


Traffic and Parking

The building works are proposed to commence in March 2014 following the completion of the carnival season and are scheduled to be completed by the end of November 2014. The works will impact on parking around the Aquatic Leisure Centre. A condition of the Development approval was that a Construction Management Traffic Plan should be produced. This plan will be prepared by the successful contractor in consultation with Council staff. It is anticipated that the parking spaces on Little Street, between the Aquatic Centre entrance and the bus waiting area outside the Youth Centre entrance will be allocated as a temporary Construction Zone. It is further anticipated that up to 6 parking spaces will be required for some or all of the construction period on the north side of the Centre in the Council Car Park to service the upper floor works.


Budget

Council has made provision for the works in the 2013/2014 budget.  The price provided by the recommended tenderer is within the current budget figure. There is also a contingency amount to cover the additional cost of the as yet unquantified corrosion removal.

Conclusion

A confidential memorandum has been circulated separately to Councillors detailing the prices submitted by each tenderer, how each of the weighted criteria was assessed and details of the reference checks undertaken of the recommended tenderer.

 Having recorded the highest score across all the weighted criteria and positive reference checks were received about the quality and reliability of their work, the Tender Panel recommends:-

1.   The tender for the provision of  Building Services to carry out alterations and additions and rectification works at the Lane Cove Aquatic Leisure Centre be awarded to Bermagui Constructions Pty Ltd for an amount of $3,429,339; and

2.   The General Manager be authorised to enter into contract with them

 

 

 

RECOMMENDATION

That:-

1.   Council accept the tender from Bermagui Constructions Pty for the provision of Building Services to carry out alterations and additions and rectification works at the Lane Cove Aquatic Leisure Centre for an amount of $3,429,339; and

2.   The General Manager be authorised to enter into contract with Bermagui Constructions Pty Ltd

 

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 16 December 2013

Tender for Concrete Support Structure For Synthetic Playing Surface at Blackman Park

 

 

Subject:          Tender for Concrete Support Structure For Synthetic Playing Surface at Blackman Park    

Record No:    SU5164 - 63794/13

Division:         Open Space and Urban Services Division

Author(s):      Martin Terescenko 

 

 

Executive Summary

 

Blackman Park was previously the location of a landfill site that closed in the late 1970’s. The landfill area was subsequently converted to a recreational park and has a two tiered layout with sporting fields on both tiers. Over the years the site has been continuously settling and the fields have required regular grading of the surface to maintain a suitable level of service.

 

In order to meet the demands of an expanding population in Lane Cove and to ensure that the increased demand for sporting facilities is met, Council is proposing to construct a synthetic sports surface on the top tier of Blackman Park. The playing surface will be a multiuse field and provide two combined soccer/rugby union fields, an AFL field and cricket field.

 

A synthetic playing surface will allow an increase in usage of the ovals from the current maximum of 40 hours per week to an unlimited amount of hours. As an example of the potential increase in usage, Willoughby Council installed a synthetic oval at Northbridge and over the 2 years that it has been in use they have had an increase in usage from 40 hours per week to 100 hours per week.

 

Council called for tenders in accordance with Council’s Tender and Quotation Procedure for the provision of a concrete support structure for synthetic playing surface at Blackman Park.  This report provides details on the tender process conducted and recommends that the tender from Australian Prestressing Services Pty Ltd be accepted.

 

Discussion

 

This tender is for the construction of the concrete support structure for the synthetic playing surface on the top tier at Blackman Park.

 

This tender also includes provision for the footing details for upgrading the lighting for the fields. However, it does not include the provision of the lighting, which will be subject of a separate quotation process (as the cost is estimated to be well below $150,000).

 

Council will also be installing a picket fence to surround the playing fields, similar to that recently installed at Kingsford Smith Oval and Tantallon Oval. This will also be the subject of a separate quotation process, as the cost for the fencing is estimated to also be well below Council’s $150,000 tender requirement).

 

A separate tender has been called for the provision of the synthetic playing surface that will be installed on the concrete support structure. This tender will be considered in a separate report to Council.

 

Council is also working with Lane Cove Scouts for the construction of a new combined Scout Hall & Amenity Facility, to be locate at the eastern end of the new multi-purpose sports fields, and which will be tendered in mid-2014. Council has commenced discussions with the sporting organisations/administrations that will possibly utilise the playing fields and the facilities within amenity section of the new building.

 

 

Evaluation

 

A tender specification was prepared detailing the schedule of work, hours of work, safety requirements and reporting requirements for the provision of the concrete support structure.  The specification outlined that the tender submissions would be assessed based on the following weighted criteria:-

 

Price 25%:- Inclusive of the Tender Price and schedule of rates provided in the mandatory schedules.

 

The bids were scored based on a pro rata difference in prices submitted, with the lowest price receiving maximum points. 

 

Capability and Capacity 40%:- Assessment refers to the experience of the tenderer and its personnel, including management and supervision, the experience of any sub-contractors to be used, the capability of the tenderer to work within relevant policy frameworks and applicable legislation, and any initiatives for change and improvement. The assessment also includes timeliness, referring to the sequence of activities to ensure the desired project outcomes and the company’s ability to complete the project in the specified time.

 

To achieve the maximum score the tenderer is to have relevant experience, capability to provide the goods and perform the services required, positive reference checks, provide full details of personnel and equipment to carry out the work, management structure of the company and contingency plans to cover downtime and other unforeseen circumstances. 

 

Experience 25%:- This criteria refers to the relevant experience of the Tenderer, key personnel and the extent of skills/qualifications of the people who will be engaged to carry out the contractor's obligations under the Contract.

 

To achieve the maximum score the tenderer is to have provided details of key personnel, previous projects and has to have experience undertaking similar works for local government.

 

Work, Health & Safety 5%:- Work, Health and Safety refers to the tenderer’s commitment to and compliance with the Work, Health & Safety Act 2000 and Work, Health & Safety Regulation 2001.

 

To achieve the maximum score the tenderer is to provide details in their submission that they have a WHS Management Plan and work method statements.

 

Environment and Sustainability 5%:- Environment and Sustainability Assessment refers to the manner in which environmental issues are to be appropriately addressed, including commitment to due diligence and the principles of ecologically sustainable development (ESD) in regard to environmental legislation and documentation outlining past performance in regard to environment protection and enhancement initiatives.

 

To achieve the maximum score the tenderer is to provide details of an environmental policy and answer yes to all applicable questions in the Environmental Survey included in the tender specification. 

 

Advertisement and Evaluation

 

Council advertised the tender in the Sydney Morning Herald on 12 November 2013 and the Tender Link Website.  Tenders closed at 2:00pm on 10 December 2013 and Council received four submissions. 

 

The tender evaluation panel consisted of Council’s Executive Manager Open Space & Urban Services, Manager Assets, Manager Governance and the Structural Engineer from Rooney and Bye who designed the support structure.

 

Tenders

 

Council received four tender bids with three alternate bids from the following companies:-

 

1.   Australian Prestressing Services

2.   Avant Constructions

3.   Fernandes Constructions

4.   Talis Civil

 

The three alternate tenders submitted were assessed by tender review panel and the two from Australian Prestressing Services and Talis Civil were accepted. The alternate tender from Fernandes Constructions required that the slab level be lowered by one metre and this proposed level change could not be accepted as it would compromise the creek design and cause flooding issues on the synthetic playing surface.

 

Each tender was assessed based on the above weighted criteria and ranked accordingly:-

 

 

Company

Price (25%)

Capability, Capacity & Timing (40%)

Experience (25%)

Work, Health & Safety (5%)

Environment (5%)

 

Total

Australian Prestressing Services

Preferred

Preferred

Equally Preferred

Equally Preferred

Equally Preferred

Preferred

Avant Constructions

 

 

 

Equally Preferred

Equally Preferred

 

Fernandes Constructions

 

 

Equally Preferred

Equally Preferred

Equally Preferred

 

Talis Civil

 

 

 

 

Equally Preferred

 

 

Budget

 

Council had originally only budgeted to undertake the investigative and design work in the 2013/14 financial year. However, with significant development underway in the Lane Cove LGA, Council is anticipating additional demand for existing playing field resources to increase significantly within a short time period. As such, the forward projections spend for 2014/15 has been brought forward.

 

Further to this, the investigative work for the fields identified that the former landfill site is still in a settlement phase and that normal construction techniques for synthetic fields would not work on this site. For this reason, both the geotechnical and structural engineering advice was that a concrete sub-base should be utilised to support the synthetic surface. It is anticipated that the cost of the concrete sub-base, combined with the cost of the synthetic surface will exceed the original estimate. In this respect, and due to the increased demand created by the new residents taking up residency in Lane Cove, it is proposed that Council utilise some of the recently collected S94 contributions to cover the project costs. The total project cost is anticipated to be well below what it would cost Council to purchase any land within the Lane Cove LGA to construct two new sporting fields. Initial estimates would put the cost of this option at approximately $15 million (need to purchase at least 12 properties, remove the existing structures, level and turf).

 

Conclusion

 

A confidential memorandum has been circulated separately to Councillors detailing the prices submitted by each tenderer, how each of the weighted criteria was assessed and details of the reference checks undertaken of the recommended tenderer.

 

Having recorded the highest score across the weighted criteria and positive reference checks were received about the quality and reliability of their work, the Tender Panel recommends that the alternate tender from Australian Prestressing Services Pty Ltd be accepted and that they be awarded the contract for the Concrete Support Structure for Synthetic Playing Surface at Blackman Park.

 

 

 

 

 

RECOMMENDATION

 

That Council:-

 

1.   Accept the alternate tender from Australian Prestressing Services Pty Ltd for the construction of the Concrete Support Structure for Synthetic Playing Surface at Blackman Park for an amount of $5,405,000; and

 

2.   The General Manager be authorised to enter into a contract with Australian Prestressing Services Pty Ltd

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 16 December 2013

Tender for Blackman Park Synthetic Playing Surface

 

 

Subject:          Tender for Blackman Park Synthetic Playing Surface    

Record No:    SU5164 - 63097/13

Division:         Open Space and Urban Services Division

Author(s):      Martin Terescenko 

 

 

Executive Summary

 

Blackman Park was previously the location of a landfill site that closed in the late 1970’s. The landfill area was subsequently converted to a recreational park and has a two tiered layout with sporting fields on both tiers. Over the years the site has been continuously settling and the fields have required regular grading of the surface to maintain a suitable level of service.

 

In order to meet the demands of an expanding population in Lane Cove and to ensure that the increased demand for sporting facilities is met, Council is proposing to construct a synthetic sports surface on the top tier of Blackman Park. The playing surface will be a multiuse field and provide two combined soccer/rugby union fields, an AFL field and cricket pitch.

 

A synthetic playing surface will allow an increase in usage of the ovals from the current maximum of 40 hours per week to an unlimited amount of hours. As an example of the potential increase in usage, Willoughby Council installed a synthetic oval at Northbridge and over the 2 years that it has been in use they have had an increase in usage from 40 hours per week to 100 hours per week.

 

Council called for tenders in accordance with Council’s Tender and Quotation Procedure for the provision of a synthetic playing surface at Blackman Park.  This report provides details on the tender process conducted and recommends that the tender from Sharcave Pty Ltd (trading as Team Sports) be accepted.

 

Discussion

 

This tender is for the supply and installation of a synthetic playing surface on the top tier of fields at Blackman Park.

 

A separate tender has been called for the provision of a concrete sub-base to support the synthetic playing surface. This tender will be considered in a separate report to Council.

 

Council is also working with Scouts NSW for a new combined Scout Hall & Amenity Facility, which will be tendered in mid-2014. Council has commenced discussions with the sporting organisations/administrations that will possibly utilise the playing fields and amenity facility.

 

Evaluation

 

A tender specification was prepared detailing the schedule of work, hours of work, safety requirements and reporting requirements for the proposed new synthetic sports fields at Blackman Park.  The specification outlined that the tender submissions would be assessed based on the following weighted criteria:-

 

Price 25%:-  Based on the Tender Price and schedule of rates provided in the mandatory schedules.

 

The bids were scored based on a pro rata difference in prices submitted, with the lowest price receiving 50 points. 

 

Capability and Capacity 40%:-  Capability, Capacity & Timing. Assessment refers to the experience of the tenderer and its personnel, including management and supervision, the experience of any sub-contractors to be used, the capability of the tenderer to work within relevant policy frameworks and applicable legislation, and any initiatives for change and improvement. 

 

Timeliness refers to the tailoring of the sequence of activities to ensure the desired project outcomes and the company’s timeliness in being able to complete the project in the specified time.

 

To achieve the maximum score the tenderer is to have relevant experience, capability to provide the goods and perform the services required, positive reference checks, provide full details of personnel and equipment to carry out the work, management structure of the company and contingency plans to cover downtime and other unforseen circumstances. 

 

Experience 25%:- This criteria refers the relevant experience of the Tenderer, key personnel and the extent of skills/qualifications of the people who will be engaged to carry out the contractor's obligations under the Contract.

 

To achieve the maximum score the tenderer is to have provided details of key personnel, previous projects and had to have experience undertaking works for local government.

 

Work, Health & Safety 5%:- Work, Health and Safety refers to the tenderer’s commitment to and compliance with the Work, Health & Safety Act 2000 and Work, Health & Safety Regulation 2001.

 

To achieve the maximum score the tenderer is to provide details in their submission that they have an WHS Management Plan and work method statements.

 

Environment and Sustainability 5%:- Environment and Sustainability Assessment refers to the manner in which environmental issues are to be appropriately addressed, including commitment to due diligence and the principles of ecologically sustainable development (ESD) in regard to environmental legislation and documentation outlining past performance in regard to environment protection and enhancement initiatives.

 

To achieve the maximum score the tenderer is to provide details of an environmental policy and answer yes to all applicable questions in the Environmental Survey included in the tender specification. 

 

 

Advertisement and Evaluation

 

Council advertised the tender in the Sydney Morning Herald on 26 October 2013 and the Tender Link Website.  Tenders closed at 4:00pm on 27 November 2013 and Council received five submissions. 

 

The tender evaluation panel consisted of Council’s Executive Manager Open Space & Urban Services, Manager Assets, Manager Governance and a synthetic sports field consultant from Smart Connection Company, who has previously assisted Willoughby and Kuringai Councils install new synthetic fields and is recognized as an industry expert.

 

Each tender was assessed based on the above weighted criteria and ranked accordingly:-

 


 

Company

Price (25%)

Capability, Capacity & Timing (40%)

Experience (25%)

Work, Health & Safety (5%)

Environment (5%)

 

Total

Green Play

Australia Pty Ltd

 

 

 

 

Equally Preferred

 

HG Sports Turf

Pty Ltd

Preferred

 

 

 

Equally Preferred

 

Sports Technology

International Pty Ltd

 

 

 

 

Equally Preferred

 

Team Sports

 

Preferred

Preferred

Equally Preferred

Equally Preferred

Preferred

Turf One Pty Ltd

 

 

 

Equally Preferred

Equally Preferred

 

 

Budget

 

Council had originally only budgeted to undertake the investigative and design work in the 2013/14 financial year. However, with significant development underway in the Lane Cove LGA, Council is anticipating additional demand for existing playing field resources to increase significantly within a short time period. As such, the forward projections spend for 2014/15 has been brought forward.

 

Further to this, the investigative work for the fields identified that the formal landfill site is still in a settlement phase and that normal construction techniques for synthetic fields would not work on this site. For this reason, both the geotechnical and structural engineering advice was that a concrete sub-base should be utilised to support the synthetic surface. The cost of the concrete sub-base, combined with the cost of the synthetic surface will exceed the original estimate. In this respect, and due to the increased demand created by the new residents taking up residency in Lane Cove, it is proposed that Council utilise S94 contributions to cover the project costs. The total project cost is anticipated to be well below what it would cost Council to purchase any land within the Lane Cove LGA to construct two new sporting fields. Initial estimates would put the cost of this option at approximately $15 million (need to purchase at least 12 properties, remove the existing structures, level and turf).

 

Conclusion

 

A confidential memorandum has been circulated separately to Councillors detailing the prices submitted by each tenderer, how each of the weighted criteria was assessed and details of the reference checks undertaken of the recommended tenderer.

 

Having recorded the highest score across the weighted criteria and positive reference checks were received about the quality and reliability of their work, the Tender Panel recommends that Team Sports be awarded the contract for the Blackman Park Synthetic Playing Surface.

 

 

 

RECOMMENDATION

 

That Council:-

 

1.   Accept the tender from Sharcave Pty Ltd (trading as Team Sports) for the provision of Synthetic Playing Surface at Blackman Park for an amount of $1,350,229.62; and

 

2.   The General Manager be authorised to enter into contract with Sharcave Pty Ltd

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 16 December 2013

Results of Community Consultation on the Proposed Voluntary Planning Agreement for 7-15 Centennial Avenue Lane Cove

 

 

Subject:          Results of Community Consultation on the Proposed Voluntary Planning Agreement for 7-15 Centennial Avenue Lane Cove    

Record No:    DA13/176-01 - 63655/13

Division:         Corporate Services Division

Author(s):      Ian Naylor 

 

 

Executive Summary

 

Community consultation on the Proposed Voluntary Planning Agreement for 7-15 Centennial Avenue, Lane Cove has been completed and the purpose of this report is to advise of the results of the community consultation and recommend that Council enter into a Voluntary Planning Agreement with Hyecorp.

 

Discussion

 

At the Council Meeting of 21 October 2013, Council resolved to place the proposed Voluntary Planning Agreement on public exhibition for 6 weeks in conjunction with the proposed Development Application for this site. Council undertook community consultation on the proposed Agreement and communicated this to the public by an advertisement in the North Shore Times,

e-newsletter to over 8,900 subscribers, public exhibitions at Council’s Civic Centre and Libraries and providing information on the Agreement on Council’s website. Surveys were also available at Council’s Civic Centre and Libraries and an online version was available on Council’s website. The Explanatory Note required by legislation to be exhibited in conjunction with the Agreement which outlines proposal is shown attached as AT-1.

 

12 written submissions were received and 36 online surveys were completed. 26 responses were in favour of the proposal and 19 against the proposal with 3 submissions not stating whether they were for or against the proposal. The submissions received provided comment on the following broad issues:-

 

Financial Compensation

 

13 submissions stated that the proposed financial compensation to Council is not sufficient. Council staff asked Hill PDA , a firm of qualified valuers, land economists and planners who provided the original valuation and assessment on the proposal to provide further comment on the financial compensation to Council. They indicate:-

 

“1. Hill PDA’s assessment recognised that the Hector proposal does not result in any additional floorspace entitlements (and thereby no additional units over the permitted FSR) across the sites at 7-15 Centennial Avenue. The development application is therefore entitled to redistribute floorspace across the development site provided it is within the development envelop.

 

2. The proposed development would however require additional building height leading to a potential increase in development profit as a result of potentially better views and privacy. Based on our market research we quantified this additional value as between $310,000 to $465,000.

 

3. The benefit of the proposed development to the community, owing to the dedication of land to form part of the Batten Reserve and a financial contribution was estimated as $537,000 (between $72,000 and $227,000 more than the developer).

 

4. This benefit to the Community continues to be greater than the benefit to the developer even after a 75% discount on the developers land value (from their purchase price of $1.45 to $362k on account of the development potential of the site being given to the neighbouring site).

 

5. Our assessment also acknowledged, yet did not quantify that the development proposal would result in land being dedicated to the bushland of the Batten Reserve. The value of the bushland to the community and local ecology has an intrinsic value that if quantified would add to the benefits of the proposal to the Community further outweighing the benefits to the developer.

 

6. As a final matter, the argument that the transferred units to a higher level would result in a lower construction cost (as they are built on existing structure) is mistaken. Rather construction costs per square metre increase with building height. Furthermore the basement car parking being restricted to a smaller site area (due to the dedication of land) is also likely to result in a higher charge per car space if additional levels are required. As a consequence the additional building height is likely to result in a greater cost to the developer rather than a cost saving”.

 

As a result, Hill PDA are of the review that the community would be receiving a greater benefit from the proposal than the developer.

 

Redistribution of Floor Space

 

8 Submissions raised concern about the proposal to redistribute floor space across the development taking into account the transfer of 15 Centennial Avenue to Council. Refer to Point 1 of Hill PDA’s advice above.

 

Traffic and Development Issues

 

13 Submissions raised concern about the traffic associated with the development and other development issues. These issues will be considered as part of the assessment of the Development Application. The issues would apply equally if 15 Centennial was developed in isolation.

 

Purchase of 15 Centennial Avenue

 

1 submission proposed that Council purchase the property from Hyecorp and not enter into a planning agreement with them. Hyecorp have not offered the site to Council and have declined to do so when approached.

 

Memorial Plaque

 

1 submission proposed that Council install a memorial plaque at 15 Centennial Avenue, part of this submission is shown below:-.

 

“It would be nice to think that the house where I lived and spent many happy years since 1978 has as its memorial a little park with trees and seats that look over the treed green space I enjoyed for so many years. It should have a little memorial plaque to the house that once was there and the creative environment it provided for some of my inventions that now reside in the Powerhouse Museum”.

 

The site is proposed to be regenerated as bushland. Consideration to the request can be given once the regeneration plan is developed.

 

 

Conclusion

 

Council received 48 submissions in relation to the proposed Voluntary Planning Agreement with 26 (more than half) in favour of the proposal. Of those against the proposal many were concerned that Council was not receiving sufficient financial consideration from the Developer. Council sought further advice from Hill PDA that confirmed that under the current proposal the community would be receiving a greater benefit than the Developer. The VPA is therefore supported.

 

 

RECOMMENDATION

 

That Council enter into a Voluntary Planning Agreement for 7-15 Centennial Avenue, Lane Cove, as outlined in the explanatory note and authorise the Mayor and General Manager to sign the Agreement and affix Council’s seal to any necessary documents.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Explanatory Note - Hyecorp Voluntary Planning Agreement

7 Pages

 

 

 


Ordinary Council Meeting 16 December 2013

Planning Proposal -  Pacific Hwy St Leonards

 

 

Subject:          Planning Proposal -  Pacific Hwy St Leonards     

Record No:    SU5245 - 63173/13

Division:         Environmental Services Division

Author(s):      Stephanie Bashford; Michael Mason 

 

 

Executive Summary

 

A Planning Proposal has been submitted to Council to rezone a site within the St Leonards Specialised Centre from B3 Commercial Core to B4 Mixed Use. The site fronts Pacific Highway to east and west of Friedlander Place, mid-way between Oxley St and Christie St.

 

The Planning Proposal consists of two components:-

 

(i)         Rezoning to B4 Mixed Use: This covers four private properties, from 472 to 520 Pacific Highway, and the Council-owned plaza Friedlander Place; and

(ii)        Height: It is proposed that the height be substantially increased for three of the properties: 472, 486 and 504-520 Pacific Highway.

 

The Planning Proposal comes at a time when the future of the Lane Cove Council portion of St Leonards is being considered in the context of Willoughby and North Sydney LGAs developing their portions of the St Leonards Centre for mixed use development.

 

The Planning Proposal offers an opportunity to revitalize an ageing precinct, improve public domain activation and circulation space and provide considerable public benefits. Three key issues require particular consideration: economic viability and employment capacity, urban design and potential public benefits through a voluntary planning agreement.

 

It is recommended that Council approve the planning proposal for submission to the NSW LEP Gateway conditional upon: (i) a site-specific development control plan being prepared prior to exhibition and (ii) the public benefits above being formalized in a robust voluntary planning agreement to be prepared prior to exhibition of the planning proposal.

 

Background

 

The Planning Proposal was prepared by Urbis planning consultancy on behalf of Leighton Properties, owner of 472 and 486 Pacific Hwy, and Charter Hall, owner of 504-520 Pacific Hwy. The proposal was submitted to Council on 25 October 2013 and is attached at AT-1.  It is accompanied by an Urban Design Report by Sissions Architects, an Economic Assessment by Urbis, a Traffic Report by Brown Consultancy Pty Ltd and a Contamination Preliminary Site Analysis for the Leighton site (formerly a service station) by Aargus.

 

The Planning Proposal has been lodged with Council at a time when the vision for St Leonards is being reviewed. Lane Cove Council has worked consistently to retain the commercial core within the St Leonards centre, in accordance with the St Leonards Strategy (2007) and State policies. However, development has not occurred (even though two commercial projects did make some progress in the planning stages) in the Lane Cove portion of St Leonards even with the uplift in FSR and height provided in LEP 2009.

 

Development has been occurring in the North Sydney and Willoughby LGA parts of St Leonards. This development has generally been mixed use. The subject planning proposal represents part of the Lane Cove portion of the St Leonards Centre coming into alignment with the remainder of the centre.

Discussions have recently been held with Department and adjacent councils re scale and employment/ residential balance under Metropolitan Strategy. An independent economic review of the proposal has been undertaken for Council.

 

Council will recall that a presentation on the proposal was made by Urbis at a Councillor Workshop on 12 August 2013.

 

The Site

 

The site is detailed in the Planning Proposal as follows:-

 

(i)    472 Pacific Highway: A six storey commercial building in the single ownership of the Leighton Group Companies and legally known as Lot 1 in DP628513. The site area is approximately 2,663sqm;

(ii)   486 Pacific Highway: A six storey commercial building that is strata titled and owned wholly by Leighton Group Companies (SP73071). The site area is approximately the same size as No.472.’s area;

(iii)  500 Pacific Highway: A six storey commercial building in strata ownership (SP82937);

(iv)  504 - 520 Pacific Highway and 95 Nicholson Street: A ten storey commercial building and four storey commercial building that are owned wholly by Charter Hall and legally described as Lots 2-6 in Section 17 in DP3175. The site area is approximately 1,920sqm; and

(v)   Albany Street (known as Friedlander Place): A pedestrian way linking the Pacific Highway with Nicholson Street to the south. This site is owned by Lane Cove Council and is legally known as Lot 1 in DP1179636.

 

 

Site – Rezoning: 472, 486, 500 & 504-520 Pacific Highway and Friedlander Place.

 

Site – Height increase: 472, 486 & 504-520 Pacific Highway

Discussion

 

Proposal

 

The planning proposal seeks to amend the site’s zoning under LEP 2009 from B3 Commercial Core to B4 Mixed Use so as to permit residential as well as retail/ commercial uses. It would provide:-

 

·    Total floor area:           83,255m2    (1)

·    Retail/ commercial:     6,950m2 i.e. 348 jobs

·    Apartments:                910              

 

(1)  The planning proposal states 82,405m2, and an extra 850m2 commercial is now proposed (refer A- 8).     This increases the commercial floor area from 6,100 m2 in the planning proposal to 6,950 m2.

 

The planning proposal provides for three towers configured as follows (see diagram above):-

 

472-486 Pacific Highway (Leighton Properties)

 

·    Tower 1, fronting Nicholson St:-

Retail at ground floor, with residential units in levels 2 - 34 of the tower, over 3 levels of above-ground parking

Height: 115 metres

 

·    Tower 2, fronting Pacific Hwy:-

 

Retail at ground floor with commercial up to the 4th level and residential units on levels 5 - 23 of the tower

Height: 85 metres.

 

The two Leighton buildings together would comprise a Retail/ Commercial floor area of 3,750m2 (i.e. 188 jobs), 520 apartments and an FSR of 10.1:1.

 

504 Pacific Highway (Charter Hall)

 

·    Tower: Retail use at ground floor with commercial up to the fourth level and residential units above.

 

This building would comprise:-

Retail/ Commercial floor area: 3,200m2 i.e. 160 jobs

Apartments: 400 approximately

FSR:    17:1.

 

The FSRs requested would be subject to review during the preparation of a draft DCP before exhibition. Factors which may result in the reduction of the FSR include any adjustment to the height, setbacks, if the building is considered too bulky, and other design factors. This proposal is not comparable with an application under the former Part 3A rules, which locked Council into a specific design before DA stage. The design submitted to date is in no way binding on Council.

The amended Charter Hall scheme provides 4 storeys of commercial floor space (see AT-8 and AT-9).

 

Leighton are proposing 4 storeys of retail/ commercial for the building fronting Pacific Hwy, including a ground level retail plaza of 5,000 m2. There is no justification given, however, for not providing four storeys of commercial in this rear building as well. This would be consistent with a recent agreement between the Department and the two adjacent councils for four levels of commercial to be “quarantined” by all councils across the centre, which would preserve approximately one half of this site’s existing jobs capacity, rather than reducing it to only one-third.

 

                       

 

There are three key issues in relation to this planning proposal: employment capacity, urban design and public benefits to be obtained through a voluntary planning agreement.

 

 

1.         Employment Floor Space

 

Metropolitan Strategy 2031

 

A key issue in relation to a proposal for rezoning from commercial to mixed use, including predominantly for residential use, is the proportion of employment floor space which should be retained.

 

In preparing Draft LEP 2008, Council was required to demonstrate that it would be providing substantial commercial floor area across the centre’s properties. This was consistent with State policies current around that time, in particular:-

 

·    Metropolitan Strategy for Sydney 2031: This identified St Leonards as a Specialised Centre. Its Draft Inner North Subregional Strategy proposed an employment target of 8,000 new jobs for St Leonards across the three council areas. The jobs target for Lane Cove itself is 6,500 jobs to be provided across the LGA. The Lane Cove target is intended primarily to be met within St Leonards i.e. around 5,000 jobs. This is due to the fact that the only other major employment centre, the Lane Cove West Industrial Area, has been shown in an independent traffic study to have limited additional capacity due to traffic constraints based on its single road access.

 

·    St Leonards Strategy 2006: This strategy was prepared jointly by consultants for the Department and Lane Cove, North and Willoughby Councils, and endorsed the southern (Lane Cove) section of the St Leonards Specialised Centre to remain a commercial precinct, by contrast with the mixed use zones prevalent within the other two council precincts.

 

It is recognised, however, that as a consequence of these targets, Lane Cove’s Draft LEP was required to build in a significant excess of floor space to ensure that at least some of it would be redeveloped. This was based on a number of factors producing uncertainty as to which sites, if any, would in practice be developed. In particular, many sites are in multiple ownership under strata title, such as medical suites at 69 Christie St immediately south of the subject site, or as small single lots containing small shops along the Highway.

 

Economic Factors

 

One site for which there was a comparatively low expectation of redevelopment in the short-term was in fact 504-520 Pacific Highway, given that it was already one of the most substantial office buildings in the precinct. Additionally, 472 Pacific Hwy was at the time undergoing a major refurbishment, and 486 Pacific Hwy was a strata complex under a different ownership. The FSR controls applied to those sites in 2008 were intended for the longer-term future of this 15-25 year local environmental plan.

 

It has been shown by the proponent’s approach to Council now that, even at the significant FSR uplift of 17:1, wholly-commercial development has not proven attractive in the market. In this regard it is noted also that the 18-storey commercial development at 88 Christie St, approved by the State Government in 2011 at FSR of around 12:1, has not to date progressed. Similarly, 472 Pacific Highway, the Leighton site, was to be redeveloped involving 2 commercial towers to accommodate the Leighton Group. Ultimately, the economic feasibility indicated the proposal not to be viable, with the Leighton Group now to relocate to North Sydney.

 

While traditionally height and FSR have been the tools to stimulate redevelopment, they are only effective where there is demand. St Leonards as a whole is recognised as a Tier 4 office location, which means projects the scale currently permissible under the LEP 2009, may not be attractive to the market.

 

As a result the Department has been willing recently to meet to reconsider employment zoning and targets for the Specialised Centre. Council requested meetings also with North Sydney and Willoughby Councils (as elsewhere) with a view to a collegiate approach to these issues. As a result of these discussions, broad agreement has been indicated by the four agencies that it would be appropriate to “quarantine” four storeys of commercial floor space in mixed use developments generally throughout the Centre.

 

That approach would be consistent with the planning controls and urban form in North Sydney. In Willoughby, there is little commercial land available for redevelopment with the exception of the Alto Ford site immediately east of the rail line behind St Leonards station. The main site for the location of any new Willoughby jobs is the RNSH site, identified for 3,000 jobs under the Metropolitan Strategy.

 

Assessment of the current planning provisions was undertaken through two economic reports: one by Urbis, for the proponent, and a second, by Hill PDA, as an independent review for Council.

                                                                                                                               

Economic Analysis - Urbis, October 2013

 

The Economic Analysis by Urbis is attached at AT-2. An Addendum to the Planning Proposal by Urbis relating to Section 117 Direction – Business Zones is attached at AT-3.

 

 

 

 

 

This study concludes that the jobs target under the Metropolitan Strategy for the St Leonards Specialised centre (all council areas) is being met already through vacant stock and recent approvals:-

 

 

There is to an extent a disparity between the Metropolitan Strategy targets and the commercial demand estimates of the economic studies. The Metro Strategy’s target of 5,000 jobs for St Leonards (8,000 with the 3,000 on the Royal North Shore Hospital site) would equate to 100,000m2 of commercial floor space (5,000 x 20m2 per person). The entire commercial floor space of St Leonards, currently 369,000m2, would be increased by 27%.

 

Lane Cove’s requirement for 5,000 jobs in St Leonards would absorb that entire target.

 

The requirement to meet Lane Cove’s Metro target of 5,000 jobs implies:-

 

·          5,000 jobs x 20m2 each = 100,000m2 commercial floor space;

·          If this site and all other developable sites in Lane Cove’s section of the centre share the target equally (over their total 35,000m2 site area), this would require FSR of 2.8:1 across this and all sites; or

·          If this planning proposal were accepted (6,950m2 commercial floor space over the 7,246m2 site), only FSR 0.96 will be provided on this site;

·          All other sites would have to provide the majority of the target, with FSR 3.6:1 on their sites (The precinct’s total site area would be 27,750m2 without this site. They would have to provide approximately 93,000m2 commercial floor space between them i.e. 4,625 jobs); and

·          This site comprises 20% of the developable site areas on Lane Cove’s side, but would provide only 7% of the jobs target.

 


Using a less simplistic basis, the Urbis report estimates (page 24) that, based on Bureau of Transport Statistics industry forecasts, the commercial jobs target would be less at only 3,882 as it  will be located in the following land-use/floor space categories:-

 

             

 

Urbis’ Economic Assessment concludes (pages iii, 9 and 28) that the combination of existing vacant stock (44,231m2) and proposed commercial floor space at 88 Christie St and Gore Hill (73,052m2) would be sufficient to accommodate the employment growth targeted by NSW Government’s Metro Strategy.

 

Economic Analysis Review - Hill PDA for Council,  21 November 2013

 

The Economic Analysis review by Hill PDA is attached to this report at AT-4.

 

The Hill PDA study advises that:-

                                                

·    Vacancy rates are declining: Growing interest in North Sydney and associated rental increases are likely to have a positive flow on effect to other centres in the hierarchy such as St Leonards / Crows Nest. This optimism may be exemplified by the declining vacancy rates in St Leonards / Crows Nest from 15% in 2010 to 12% in January 2013. Although it has experienced a temporary fluctuation in trend to 13.8% in July 2013, it is anticipated that vacancy rates will continue to decline to 9.4% as shown in the figure below sourced from the PCA July 2013 Commercial Office Market Report (pages 3-4).

.

           

 

·    Noting these improvements in the St Leonard’s office market, residential uses continue to represent the more financially attractive development options. Furthermore the office market has not improved to such a point that a substantial increase in commercial office space could be supported. To exemplify this point, should the entire planning proposal be developed as commercial office floor space (even in the case that it is not financially viable) it would represent 15 years of supply in the North Shore market based on historic trends (see Council comment on Metropolitan Strategy requirements).

 

·    Notwithstanding this, a smaller component of new, higher quality office space has the potential to be attractive to the market, particularly in conjunction with other developments and public domain improvements that would reinvigorate the Precinct and help minimise the net loss of employment-generating floor space across the site.

 

·    Rezoning of commercial land should nevertheless be undertaken with caution: In both Chatswood and Milsons Point Centres, following the introduction of residential uses, “mixed use / residential development helped to undermine the prestigious commercial character of the precincts...” 

 

Hill PDA summarises the options in its modelling relating to the proposal’s financial viability as follows:-

 

(i)      The planning proposal in its current form achieved a financial return well in excess of the targeted 20% development margin and consequentially could afford a significant monetary contribution as part of VPA for a change in use;

 

(ii)      The planning proposal with an alternative car parking rate achieved a slightly lower return but would still be a significantly attractive development option that could provide a monetary contribution for the change in use;

 

(iii)      Retaining the existing commercial supply (the proponent’s figure is 21,547m2; Hill PDA’s is 24,332m2)) in a mixed use development would provide a return that was marginally financially attractive (17% IRR); and

 

(iv)     Amending the planning proposal so that it was 100% commercial office: This option resulted in a development margin of -5% and an IRR of 3.75% and demonstrated that a full commercial option is not viable.

 

In conclusion, Hill PDA identified three potential scenarios and their implications for Council consideration as follows:-

 

1.   Rejection of the current planning proposal. This option would encumber the supply of new residential dwellings on the site and the associated benefits [revitalisation of the centre and public benefits through a VPA]. This option would retain the existing occupied 24,332sqm of commercial space [Urbis estimates 21,547 m2] and the associated 1,200 – 1,600 jobs it generates whilst protecting the commercial character of the Precinct;

2.      Amendment to the current planning proposal to retain the existing level of commercial floor space within the mixed use development (24,332sqm): The greater the quantum of commercial floor space insisted upon on the site, the less attractive the option becomes from a financial perspective, running the risk of redevelopment not being achieved; and

3.      Accept the current proposal as it presently stands this option would generate 900+ additional residential dwellings in the LGA, provide a notable contribution to public improvement’s by way of a VPA and be a catalyst for change. As referenced under option 2, it would however set a precedent that could lead to the erosion of the commercial core and the further net loss of jobs in the LGA.

Council comment in relation to the proposal’s reduction in floor space:-

 

The commercial floor space proposed (6,950m2) would be only FSR 0.96:1 (the site is 7,246m2), less than half of that even under LEP 1987’s minimum of 2:1 during a period of static growth. A significant uplift to the FSR of 12:1 (Leighton site) and 17:1 (Charter Hall site) was initially intended to stimulate commercial redevelopment to revitalize these sites containing substantial, though ageing, floor space. Notwithstanding that this quantum of commercial floor area is acknowledged to be an oversupply for the one site, and the principle of mixed use is accepted, the commercial floor area is relatively low.

 

Commercial floor space of the combined site in overview:-

 

·    Site area:                     7,246m2; 

·    Retail/ commercial:     6,950m2; and

·    Commercial FSR:       0.96:1.              

 

The implications of this low level of commercial provision are considered to be as follows:-

 

·    The total area of all sites which have reasonable potential to redevelop in the short to long term in Lane Cove’s section of St Leonards is approximately 35,000m2 (including this site);

·    Lane Cove’s jobs target for St Leonards is 5,000 - since constraints on the Industrial Area, Town Centre and neighbourhood centres limit their contribution to around 1,500 jobs of Lane Cove’s total 6,500 under Metro Strategy;

·    5,000 jobs at the standard rate of 20m2 floor space per employee = 100,000m2 commercial floor area required under Metro Strategy; and

·    100,000m2 over 35,000m2 of sites = FSR 2.8:1 - significantly higher than the planning proposal for under 1:1.

 

If Council sought to reduce the FSR below 2.8:1 across the centre, Council would need to seek the Department’s approval to reduce the employment target for Lane Cove. There is no basis for assuming that Lane Cove could do so as a trade-off for providing a higher residential target, as other councils would be under the same pressure as Lane Cove to allow residential and will not be likely to need that trade-off.

 

Alternatively, Council could decide to rezone this site for mixed use in isolation. This is the preferred option. The appropriate zoning/ land use mix of the other sites within the precinct should be the subject of a future report to Council following discussions with the Department in relation to employment targets, as above.

 

Modern centres appear to be changing character, possibly being more supportive of commercial co-existing with residential for an urban lifestyle and out-of-hours activation. The Economic Assessment’s vacancy rate data indicates that vacancies in St Leonards are evenly spread between mixed use and fully commercial buildings. Hill PDA points out that in Milson’s Point and Chatswood the increase in residential has been detrimental to the centres’ commercial character, but that this is not necessarily so elsewhere.

 

Council notes, notwithstanding Urbis’ view that current vacancies can contribute to jobs targets, that the Department may not agree that vacant floor space constitutes “jobs” and that additional capacity should be provided. Additionally the target is likely to be increased sooner or later in proportion to residential growth and employment precincts must be prepared to meet the needs of the future population.

 

In Council’s view, St Leonards is considered to have locational advantages, notwithstanding Urbis’ view that Macquarie Park in particular is more attractive due to its rental levels and large floor plate potential. St Leonards is closer to the Sydney CBD and North Sydney, with lower rentals and a relatively high socio-economic and professional educational level demography and appears strategically well-positioned to contribute within the Global Economic Corridor in the long-term.

 

Nevertheless, the statement in Urbis’ Planning Proposal (page 45) that: “It is imperative that the jobs targets are robust and achievable, and established on a detailed market assessment” is supported. The economic reports by Urbis and Hill PDA indicate that a detailed review of the Metro Strategy employment targets with the Department is merited both for Lane Cove itself and for St Leonards as a whole.

 

It is beyond the scope of this report to resolve this issue of employment requirements in relation to the St Leonards Specialised Centre as a whole, which would depend on input from North Sydney and Willoughby Councils and the NSW Government, in particular in relation to the Royal North Shore Hospital master plan put under review in 2011.

 

It is not considered appropriate, however, to delay consideration of this planning proposal pending the uncertain timeframe of such a review and the future Subregional Strategy.

 

It is recommended that Council submit the current planning proposal to the Gateway as a pilot scheme for mixed use zoning on the southern side of the centre. This should be conditional upon the proponents being required to provide very significant public benefit in terms of contributions towards the St Leonards Rail Plaza, commercial start-up space, affordable housing and/or reduced building bulk (see below). It is accepted that the amenity that would be created through the St Leonards Rail Plaza and Bus Interchange, to be partially funded through a VPA from this proposal, would make a significant contribution to the attractiveness of the remaining commercial precinct.

 

2.         Urban Design/ Planning Controls

 

The ownership patterns discussed above have proven to be a limitation on the implementation of the current LEP and DCP, especially the DCP’s principle of north-south towers as a solution to sunlight and view access. 

 

The fact that the current planning proposal has been put forward by properties in a line east-west along Pacific Highway, instead, demonstrates this issue. The DCP provided broad urban design principles relating to the theoretical capacity of each site in the precinct. It was not, however, possible to predict market interest in redevelopment.

 

It has subsequently been recognised that the DCP controls need to be reviewed together with the LEP, as the combination of height controls and scale is considered unachievable and the DCP needs to be adjusted accordingly as well.

 

Consequently in 2009 Council resolved to amend the draft LEP to reduce that block’s FSR to 12:1. Although this was not permitted without re-exhibition, which would have delayed the comprehensive LEP as a whole, by the Department recommended that it be submitted within the 12-month review of the LEP, introduced in 2010. In 2011 Council submitted a planning proposal seeking this amendment, and four others, in the St Leonards commercial zone. The Department deferred the planning proposal for an FSR reduction, pending further studies on the locality’s employment capacity. This has included the traffic/ employment study for the Industrial Area’s employment and vehicle numbers capacity, in view of its implications for the job numbers required in St Leonards.

 

Most recently, Council has held discussions with the Department of Planning & Infrastructure and North Sydney and Willoughby Councils to clarify the employment floor area required to be retained in St Leonards if a mixed use rezoning were to proceed, as above.

In these circumstances it is recommended that a site-specific DCP should be prepared, prior to public exhibition of the draft LEP amendments, to cover wide-ranging matters but including the following:-

 

·          Specify the number of storeys to be developed within the 138 metres which, based on Urbis’ advice, would be a maximum of 39 storeys with ground floor level;

·          Confirm the LEP’s requirement for 4 storeys of commercial floor space to be retained in each building. Such space is not to be used for serviced apartments, as has been the trend in the North Sydney commercial area;

·          Provide satisfactory setbacks, particularly at the rear of No.504 to protect the future amenity of occupants of this and the adjacent site of 69 Christie St;

·          Retain an area for a potential pedestrian link from No.504 to the mid-point of Friedlander Place, pending future redevelopment of 500 Pacific Hwy;

·          Public domain quality is considered important in ensuring that the centre remains attractive in serving commercial, residential and other visitor needs. In this regard, the building concept of 504 Pacific Hwy is considered to require further refinement, both in terms of public ground floor circulation space/ activation and also façade design;

·          The car parking levels in the tower fronting Nicholson St should be “sleeved” to minimise visual impact on the public domain; and

·          Confirm the Leighton site proposal to have a substantial ground floor retail/plaza of approximately 5,000sqm that extends the pedestrianised area off Friedlander Place.

 

LEP model clauses in use by adjoining councils require a minimum 4 storeys commercial floor area would be forwarded to the Department with the submission of the planning proposal to the Gateway.

 

Height

 

Height is a key feature of the proposal and has been discussed with the Department and North Sydney and Willoughby Councils. The Department has not expressed a specific view. The two councils, which also have to consider responses to development pressures occurring within this transitional period since the Specialised Centre was identified in the Metropolitan Strategy, have focussed their discussions with Council on the need to ensure that adequate public benefit and future employment floor space are provided in return for development gains by private owners.

Height has been considered by staff under various approaches.

 

·    It is acknowledged that the current height limit of 65-72 commercial storeys, intended to match the IBM office building opposite in height, would produce a bulky commercial block form similar to that of the 88 Christie St approval, in contrast to a less bulky residential form. In any case the owner of 504-520 Pacific Hwy does not intend to undertake a commercial redevelopment;

·    The alternative of residential above commercial, with the setbacks and other types of controls applying to residential buildings under SEPP 65, would allow the potential for slimmer, albeit taller, buildings with sightlines through the site and narrower shadows. This approach accords with Hill PDA’s view that entirely commercial development on this site would not be productive;

·    It should be high enough that, including the 4 commercial storeys, it is financially viable to redevelop under currently foreseeable economic conditions;

·    It should make a positive visual contribution to the Specialised Centre, having regard to existing and expected future development in St Leonards; and

·    It should consider amenity, including shadowing and views for other properties and design quality for the site’s future residents, such as building separation, balcony size etc.

 

The issue then is what height may be appropriate for mixed use buildings in this location.

 

The Urban Design report identifies the following design principles with regard to building heights and mass:-

·    Create a landmark precinct of taller more slender towers to provide visual interest upon approach from all directions;

·    Create positive, engaging and legible ‘entrance’ points or ‘gateways’ to St Leonards, and to reinforce St Leonards as a key location as an activity centres;

·    Introduce a more transparent built form typology on the subject sites which provides a more contextually compatible and sympathetic solution;

·    Maintain sufficient solar access to the surrounding residential neighbourhood south of Oxley Street;

·    Utilise tall narrow towers that allow for view permeability and fast moving shadows to minimise any impacts from overshadowing; and

·    Graduation of the heights of the various tower forms are in response to the proximity to St Leonards Station and the topographic high point of the precinct.

 

Height for the Charter Hall site could be determined under various options:-

 

(i)         Accept the planning proposal (around 39 storeys); or

(ii)        Reduce the scheme to the same height as the Forum by removing 2 storeys (as the Forum is set approximately 6 metres lower down the hill); or

(iii)       Allow about 2 storeys higher than the Forum (a building of the same height as the Forum but set uphill following the topography).

 

The Urban Design Report provides the following graphic to illustrate the proposal’s relationship with the tallest existing buildings i.e. the Forum. It is to be noted that the Forum is set about 6 metres (2 storeys) downhill of this site. With the additional storey requested, the proposal is for up to 138 metres i.e. 39 storeys (37 plus ground floor plus the additional floor requested). The tallest building, Charter Hall’s site at 504-520 Pacific Hwy, would not be significantly higher than the Forum.  It does not, however, propose a public plaza at ground level as the Leighton site does.

 

 

 

Image 1: Proposal for 504-520 Pacific Hwy (viewing to south from the North Sydney side)

 

A more significant issue perhaps is the bulk of the Charter Hall building. The proposal has been based on SEPP 65 requirements, including 6 metre site setbacks, but SEPP 65 may not in itself be able to respond appropriately to site-specific needs. The Forum (above at 35 and 38 storeys) is shown to be a slimmer form in contrast to this proposal. Furthermore, the 2 metre rear setbacks to 69 Christie St do not adequately allow for that ageing building’s future redevelopment and would compromise the amenity of occupants of the current and future proposals.

 

The project, when initially presented to Council, showed slimmer, elliptical buildings. Subsequent to Council indicating possible support for the project, the plans were amended to a rectangular footprint with maximum site cover. Whilst it is understood that this is a more viable construction form, it is recommended that the building form should be refined and slimmer towers considered during preparation of a future DCP for the site. This would be one of the trade-offs to be considered when determining the DCP's priorities in relation to the VPA.

 

In terms of shadowing, the proposal to apply the urban control of 2 hours mid-winter sunlight to existing residences appear to be satisfied in the Urban Design Report’s shadow diagrams (page 32), although this would  be subject to confirmation at DA stage. At the DCP stage, however, Council should consider potential impacts on other sites if a precedent for introducing mixed use were to be followed  elsewhere in the precinct to the south.

 

View lines through the site are indicated below and are stated as being an improvement over the current LEP’s potential lower, bulkier building form of 18 storeys (72 metres):-

 

 

 

Image 2: “Reference images” in Urban Design Report (page 36)

 

Image 3: Existing building

 

                 Source: Realcommercial.com.au

 

Regarding design, it is not apparent from this scheme how the proposal would “create a landmark precinct of... more slender towers to provide visual interest upon approach from all directions”. A DCP can only guide design style to a limited degree though provisions for architectural articulation, varied form and materials etc, and Council may consider that a design competition for a DA would be an appropriate requirement.

 

It is recommended that Council consider, during preparation of the DCP and VPA before exhibition, the relative merits of requiring increased setbacks and/or public benefits relating to built form and floor space. View lines and the visual impact of building width may be of greater importance to the public than the height itself.

 

Open space is proposed in the form of a public plaza on the Leighton side of Friedlander Place and would be a welcome component of the scheme. The link indicated from the Charter Hall building appears notional only, as 504-520 Pacific Hwy does not adjoin Friedlander Place and so would require a right-of-way across 69 Christie St and 500 Pacific Hwy, although there is potential if it were agreed to in a future redevelopment of the latter property.

 

          

 

The Leighton buildings are more moderate in scale with considerable separation distances of up to 24 metres. The Charter Hall separation distance indicated to be 35 metres, however, does not reflect the development potential of its adjacent properties.

 

The Urban Design report by Sissions Architects is attached at AT-5.

 

3. Voluntary Planning Agreement

 

Once the scale has been narrowed to options acceptable to Council on urban planning grounds, it is proposed that a VPA be prepared by the proponents and Council. This would be done at the same time as the DCP is drafted, given the DCP’s influence on the potential developable area to which a VPA could relate.

 

The VPA is proposed to Council on this basis. Firstly, the properties within the site have received very substantial uplift in value from LEP 1987’s FSR of 2:1. Secondly, the rezoning to Mixed Use to allow residential land uses provides an immediate increase in property values.

 

In return for these double benefits, a VPA is reasonable to provide public benefit in return for the financial benefits provided to the developers.

 

 

 

 

 

A VPA is in addition to s94 contributions and could be expected to contribute to some or all of the following:-

 

(i)         St Leonards Rail Plaza and Bus Interchange: Council’s vision for this project over the rail corridor, will provide a significant increase to the amenity of the St Leonards commercial precinct, including a possible child care centre for residents and the workforce of this and other sites. Council continues to work with transport for NSW to obtain final approval for the project.

 

(ii)        Tenant Attraction Scheme: It is proposed to create a pool of funds to offer rental subsidies to promote start-up or new tenants to St Leonards. The Planning Proposal incorporates a scheme to provide a 20% discount to market rent over a 5 year period with the intent to support start-up businesses and/or businesses new to St Leonards. This would be in addition to any incentives offered by landlords. This scheme is designed to ensure the preservation and revitalisation of St Leonards as a commercial centre with long-term viability. It is noted that much of the commercial component in the North Sydney mixed use developments has involved serviced apartments which are not desirable for the commercial component as they are effectively residential uses. The subsidy is designed to avoid this.

 

(iii)       Affordable housing: St Leonards is an excellent location for key worker housing in view of its proximity to a rail-bus transport network, the Royal North Shore Hospital and educational facilities for which the Specialised Centre will continue to attract a related workforce. Council’s preference is for a smaller quantity in perpetuity, in lieu of a greater amount for a time limited period, as suggested by the SEPP.

 

It is noted that the proponents in proposing the VPA have stated that the monetary contribution should be determined “having regard to contributions payable under other comparable Sydney LGA section 94 plans”. This statement is not consistent with the elements of the VPA proposed, which are public benefits to offset the financial uplift from rezoning designed to stimulate economic activity in St Leonards. Such contributions will have regard to the uplift provided and be subject to independent third party analysis.

 

Traffic

 

The Traffic Report by Brown Consultancy (refer AT-6) states:-

 

The primary access point for the development site to the major arterial road network is likely to be via the Oxley St/ Pacific Hwy intersection. Based on the existing traffic volumes, and estimated development traffic assessment, it is not proposed to undertake any upgrade works on that intersection to cater for the increase in demands arising from the proposed development. Indeed, the proposed development is anticipated to have a relatively minor impact on the operation of the Pacific Highway at St Leonards.

 

To cater for the increase in right-turn movements into Nicholson St, it is recommended that consideration be given to the provision of a short right turn lane (line marking) for right turn movements into Nicholson St so that these movements are safely out of the through Oxley St traffic stream and do not impede the through Oxley St movements.”

 

Council’s Traffic Section considers that, neither the traffic generation potential of the site nor the precise quantum of parking have been adequately addressed in the Brown Report. The proponents have proposed to comply with Council’s DCP, however given the site’s proximity to St Leonards Railway Station it provides the applicant with the opportunity to minimise on-site parking provision consistent with the Department of Planning and Infrastructure’s approach in other rail transport corridors. Reduced parking provision would greatly reduce the site’s traffic generation and therefore traffic impact on the surrounding road network. Council is currently developing a base model of the St Leonards area for the purposes of testing future growth scenarios and options for improving local traffic management. This work should inform the DCP and will require the proponent to provide supplementary traffic data for the modelling to be effective.

 

In developing the DCP the following measures will be considered to mitigate the development’s traffic impacts:-

•           Reduced parking rates, based on an evidence base that includes travel mode and car ownership surveys of existing similar developments;

•           Integrated sustainable transport initiatives to maximise travel by non-car modes (eg. walking, cycling, buses, trains, car-share etc); and

•           Strategic traffic management proposals, including alternative vehicular access / egress options.

 

Contamination

 

A Preliminary Site Analysis was undertaken to consider issues relating to former uses of the site. The report concluded that the contaminants that may be present on the site were considered to be of low significance in terms of risk to the human and environmental receptors identified. However, a Detailed Site Investigation (DSI) is required to confirm the presence and extent of contamination in order to determine the suitability of the site for the proposed development and to address the data gaps identified.

 

Council’s Manager - Environmental Health has reviewed the Aargus report the report and advises as follows:-

(i)   A Stage 2 Report (Detailed Contamination Report – pursuant to SEPP55) is to be prepared and reviewed by a NSW Accredited Site Auditor; and

(ii)  Subject to the outcomes of the Stage 2 Report, an Remediation Action Plan is to be prepared and submitted with any Development Application. The RAP is to be submitted to Council and again accompanied by a Site Auditor’s Statement.

 

The Preliminary Site Investigation by Aargus is attached at AT-7.

 

Community Consultation

 

Statement of Intent

 

The consultation is designed to inform the community and seek comments on the Planning Proposal.  Any comments received would be reviewed and evaluated to determine whether or not to proceed with the proposal.

 


Method – Formal exhibition after Gateway notification

 

Level of Participation

Inform

Inform

Consult

Form of Participation

Open

Targeted

Open

Target Audience

Lane Cove community

Local properties,

North Sydney & Willoughby Councils

Lane Cove community, other owners as indicated by adjacent councils

Proposed Medium

Advertisement and eNewsletter

Notification Letters

Public Exhibition, Website Exhibition

Indicative Timing:

6 weeks following preparation of a draft DCP and VPA

6 weeks following preparation of a draft DCP and VPA

6 weeks following preparation of a draft DCP and VPA

 


Conclusion

 

The Planning Proposal to rezone this site from B3 Commercial Core to B4 Mixed Use raises three key issues in particular: economic viability and employment capacity, urban design and public benefits through a Voluntary Planning Agreement.

 

Discussions have been held with the Department of Planning & Infrastructure and adjacent councils regarding the scale and employment/ residential balance under Metropolitan Strategy. An independent economic review of the proposal has been undertaken for Council.

 

The Planning Proposal offers an opportunity to revitalize an ageing precinct, improve public domain activation and circulation space and provide considerable public benefits. It would result in a significant reduction in commercial floor space and therefore the site’s contribution to Lane Cove’s employment target. It is proposed, however, that the proposal be accepted for the purpose of public exhibition as a pilot scheme for mixed use development in the precinct, having regard to independent economic analysis for Council that to retain commercial only on the site would result in an over-supply not matched by demand for a considerable time to come and would not be financially viable.

 

It is also recommended that the requirement that the two buildings fronting Pacific Hwy provide 4 commercial storeys be extended to apply to all three buildings. This would reflect the agreement between the Department and the two adjacent councils to retain four commercial storeys on each site throughout the centre in order to preserve more employment floor area for the future needs of a growing residential population. It is recommended that the Department be requested to apply this requirement with its Gateway approval.

 

At the same time, a review of the employment targets for the St Leonards Specialized Centre should be undertaken with the Department and adjacent councils to determine the appropriate long-term balance of land uses throughout the centre. St Leonards is considered to have locational advantages within the Global Economic Corridor, in terms of its proximity to the Sydney CBD and North Sydney and to a white collar professional demography, justifying its continuation as a commercial centre notwithstanding its underdevelopment in recent years. It is not considered appropriate, however, to delay consideration of this planning proposal pending the uncertain timeframe of such a review and the future Subregional Strategy revision.

 

It is recommended that Council approve the planning proposal for submission to the NSW LEP Gateway conditional upon: (i) a site-specific development control plan being prepared prior to exhibition and (ii) the public benefits above being formalized in a robust voluntary planning agreement to be prepared prior to exhibition of the planning proposal.

  

   

RECOMMENDATION

 

That:-

1.   Council approve the Planning Proposal for submission to the NSW LEP Gateway  seeking exhibition, subject to the following:-

 

(i)         All buildings are to have a four-level retail/commercial podium.

(ii)        Council request that the Gateway approval be conditional upon a draft Voluntary Planning Agreement, as outlined in the report, and a site-specific Development Control Plan being prepared to Council’s satisfaction for 472, 486 and 504-520 Pacific Highway/ 95 Nicholson Street and exhibited concurrently with the draft LEP amendments.

 

2.   A Councillor workshop be held on the draft DCP and VPA before exhibition.

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Planning Proposal for 472-520 Pacific Hwy and 95 Nicholson St, St Leonards by Urbis

77 Pages

Available Online

AT‑2 View

Economic Assessment, by Urbis - October 2013

44 Pages

Available Online

AT‑3 View

Addendum to Planning Proposal - Section 117 Directions, by Urbis - November 2013

2 Pages

Available Online

AT‑4 View

Economic Analysis Review, by Hill PDA - November 2013

24 Pages

Available Online

AT‑5 View

Urban Design Report, by Sissions - October 2013

42 Pages

Available Online

AT‑6 View

Traffic Report, Brown Consulting - November 2013

20 Pages

Available Online

AT‑7 View

Preliminary Site Investigation, by Aargus - Spetember 2013

109 Pages

Available Online

AT‑8 View

Urbis Email Requesting Additional Storey - 6 December 2013

1 Page

Available Online

AT‑9 View

Architectural Data with Additional Storey - 6 December 2013

1 Page

Available Online

 

 


Ordinary Council Meeting 16 December 2013

Lane Cove Literary Award

 

 

Subject:          Lane Cove Literary Award    

Record No:    SU5207 - 63103/13

Division:         Human Services Division

Author(s):      Jennifer Bice 

 

 

Executive Summary

 

Lane Cove celebrates its artistic heritage with a number of programs, events and celebrations. While there is a longstanding annual Lane Cove Art Award there is no similar recognition of writing excellence.

 

The Lane Cove Library and Council’s Community Services Branch promote writing by offering workshops and supporting the Poets in Residence, Writers in Residence and Write to Wellness groups. Lane Cove Library published the Poets in Residence Anthology in 2012 and a publication of the Write to Wellness group is currently being considered.

 

In 2013 Councillor David Karpin suggested further developing the literary reputation of Lane Cove by implementing a literary Award that could be presented at a significant and well publicised event or festival.  A small working party of Councillors including Cr David Karpin, Cr Deborah Hutchens, and Cr Karola Brent has been meeting with Library staff to assess the feasibility and scope of this project. It is recommended Council proceed to introduce a Lane Cove Literary Award.

 

Background

 

The Lane Cove area has a significant cultural heritage with many great Australian artists and writers living and working in this area. Each year Lane Cove celebrates our artistic tradition with the annual Lane Cove Art Award.

 

In 2010, as part of the Market Square development the storytelling/literary heritage of Lane Cove was recognised with the installation of cultural blades along Library Walk. Lane Cove wordsmiths acknowledged on the blades included Marjorie Barnard, Ross Campbell, James Dargan, Frances Frohlich, Caroline Jones, Marjorie Lenehan, Lew Lind, Lynne McLoughlin, Jeni Mawter, Patrick O’Farrell and Andrew Olle. A cultural blade was also installed that explained the storytelling traditions of the Cameraygal people.

 

Lane Cove Library has fostered writing in the area by offering writing workshops each year as part of the Cameraygal Festival. These workshops are very popular and as a result two writing groups have formed: Poets in Residence and Writers in Residence.

 

These two writing groups meet regularly in the Library and are mainly self-directed, requiring minimal assistance from Library staff.  In 2012 Lane Cove Library published the Poets in Residence Anthology with sustainability levy funding. Local author, Jeni Mawter mentored the poets and wrote the foreword for the publication.

 

Lane Cove Community Services staff facilitate the “Write To Wellness” program which encourages the use of written expression to help people cope with life challenges. The program demonstrates the assistive power and benefit of “storying” and how it can help those who are experiencing difficult times.

 

Discussion

 

A number of Councils and their libraries organise significant literary awards including the ACT Writing and Publishing Award, Boroondara Literary Award (Vic.), “The Nib” Waverley Library Award for Literature, Campbelltown Literary Award (S. A.)  Banjo Patterson Writing Award (NSW Central West Library Service), Lionel Bowen Young Writers’ Award (Randwick City Council), Bill Coppell Young Writers’ Award (Stanton Library, North Sydney) and Mosman Youth Awards in Literature.

 

If Council was to implement a Lane Cove Literary Award in 2014 there are a number of issues that would need consideration. These issues are discussed below.

 

Writing Categories

The literary award could be an annual event.  The working party has suggested the following categories:-

 

Poetry (over 16 years)                                                           $1,000;

Short Story (over 16 years)                                                    $1,500;

Memoir (over 16 years)                                                          $1,500;

Outstanding youth entry (16-24 years)                                   $1,000; and

Outstanding Lane Cove resident entry (over 16 years)         $1,000.

 

The success of these categories should be assessed after the inaugural awards have been presented.  Council might vary the categories as a result of feedback from contributors in the inaugural Award.  A draft criteria for entries is shown attached as AT-1.

 

Sponsorship

Council seeks sponsorship for a number of events and programs, e.g. Cameraygal Festival, Walk Around the World, etc. A sponsorship proposal would be developed to seek financial support from local businesses. The proposal could also be sent to significant literary publications e.g. Southerly Journal.  It is suggested that an amount of $6,000 in sponsorship be sought to cover the awards for the various categories.

 

Other targets for support and collaboration could include the NSW Writers’ Centre, Australian Writers’ Centre – Sydney, TAFE, Community Colleges and universities offering writing courses.

 

As 2014 would be the inaugural year it may be difficult to obtain sponsorship. The report recommends that Council underwrites the award in 2014 up to an amount of $15,000 and that the 2014/15 budget reflect this.

 

Judging Panel

An independent panel of at least two people from the literary community would be assembled by invitation. The judging panel has the ability to determine that an award not be presented if the entries are not considered to be of sufficient merit.

 

Award Ceremony and public talk programs

The winners would be announced and the Awards presented at a public function. The Lane Cove area hosts a number of festivals and celebrations - the award ceremony could be incorporated into an existing program or a special program could be developed.

 

The Library regularly arranges Author/Public Talks. It would be appropriate for winners and/or shortlisted writers to be required to participate in literary discussions and events.

Publication

Lane Cove Library has a long established Local Studies Publication Series. To date 23 local studies publications have been published including Lane Cove Concert Band: The first fifty years 1963 -2013, Behind the untidy fringe: A history of the Lane Cove Bushland and Conservation Society, St Leonards Railway Station 1890 -1995, etc. In 2012 Lane Cove Library published the Poets in Residence Anthology. The printing cost of this publication was $2,595.00 (GST (excl) and the book sells for $16.50 (GST incl). 

 

It would be possible to publish the Lane Cove Literary Award winners and highly commended submissions. Such a  publication would help to both promote and add to the reputation and prestige of the Award.

 

Timeline

It is suggested that the following timetable would be reasonable. It is anticipated that it would take at least eight months to plan, advertise, judge and present the Lane Cove Literary Award. A brief timeline is listed below:-

 

Designing, printing and distributing entries – 3 months;

Competition opened – 3 months;

Judging – 2 month; and

Presentation.

 

Budget

A draft budget is included below:-

 

Design and Printing of 500 entries + posters            $2,000

Panel expenses                                                         $1,250

Awards (sponsorship to be sought)                          $6,000

Award ceremony                                                       $3,000

Book publication (200 copies)                                   $2,600

Total Cost (excluding staff costs)                       $14,850

 

If sponsorship is achieved the cost will reduce to $8,850. It is intended to sell the publication and retain the proceeds to assist with funding the Award in future years.

 

Conclusion

Lane Cove has produced many talented and respected writers. To celebrate this literary tradition, foster Australian writing and increase the literary reputation of Lane Cove, Council could consider implementing an annual Lane Cove Literary Award.

 

While seeking sponsorship would be part of this program the level of sponsorship would be uncertain in the inaugural year. In future years proceeds from the publication of the previous year’s winners/highly commended entries would also help to offset costs. However, Council should be prepared to provide a level of financial support each year.

 

 

RECOMMENDATION

 

That Council:-

1.   Introduce an annual Lane Cove Literary Award program.

2.   Underwrite the 2014 Lane Cove Literary Award to an amount of $15,000 and this be included in the 2014/15 Budget.

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

Draft Lane Cove Literary Award Criteria

2 Pages

 

 

 


Ordinary Council Meeting 16 December 2013

Australian Local Government Women's Association Conference 2014 (NSW Branch)

 

 

Subject:          Australian Local Government Women's Association Conference 2014 (NSW Branch)     

Record No:    SU2520 - 62564/13

Division:         Corporate Services Division

Author(s):      Ian Naylor 

 

 

Executive Summary

 

Council has received correspondence from the NSW Branch of the Australian Local Government Women’s Association about their Annual Conference to be held in Broken Hill from 20-22 March 2014. This report recommends that interested Councillors attend the Conference.

 

Discussion

 

The NSW Branch of the Australian Local Government Women’s Association will be holding their  Annual Conference from 20-22 March 2014 in Broken Hill. While the program is yet to be finalised the draft program includes the following speakers and workshops:-

 

·    Amanda Gore as guest speaker;

 

·    ‘Kickstart Your Heart’ – Pre-conference exercise;

 

·    ‘Putting your best foot forward’ – With recent discussion around Council amalgamations and changes in Local Government this workshop is about offering attendees some ‘tips’ on how place themselves at the front of the pack from a career point of view;

 

·    ‘How the Internet is changing the way we do Business’;

 

·    ‘Consulting your Community on Change’; and

 

·    ‘Older Women Matter: Harnessing the Talent’s of Australia’s Older Female Workforce’.

 

In addition to this we are putting together a panel of female General Managers who will discuss a number of topics including challenges, highlights and leadership.

 

The cost for registration, accommodation and flights is approximately $1850 per person and there are funds available in the Councillors Continuing Education Account to pay for attendance at this Conference.

 

RECOMMENDATION

 

That Councillors nominate if they wish to attend the Annual Conference of the NSW Branch of the Australian Local Government Women’s Association to be held in Broken Hill from 20-22 March 2014.

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no attachments for this report.

 


Ordinary Council Meeting 16 December 2013

Lane Cove Traffic Committee Meeting held on Monday 2 December 2013

 

 

Subject:          Lane Cove Traffic Committee Meeting held on Monday 2 December 2013    

Record No:    SU1326 - 63843/13

Division:         Open Space and Urban Services Division

Author(s):      Tim Sullivan 

 

 

 Executive Summary

 

The Lane Cove Traffic Committee Meeting was held on Monday, 2 December 2013 via Correspondence in order to meet the deadline for the Ordinary Council Meeting on 16 December 2013.  The Agenda is included as AT-1 containing one item.  The Traffic Committee recommendations are shown in the Minutes of the Meeting, included as AT-2.

 

 

RECOMMENDATION

 

That Council adopt the recommendations of the Lane Cove Traffic Committee Meeting held on Monday, 2 December 2013.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Agenda - Lane Cove Traffic Committee 2 December 2013

3 Pages

 

AT‑2 View

Minutes - Lane Cove Traffic Committee 2 December 2013

2 Pages

 

 

 


Ordinary Council Meeting 16 December 2013

Amendments to Fees and Charges - Review of Tree Preservation Controls and Commercial Dog Walkers

 

 

Subject:          Amendments to Fees and Charges - Review of Tree Preservation Controls and Commercial Dog Walkers     

Record No:    SU729 - 64146/13

Division:         Open Space and Urban Services Division

Author(s):      Wayne Rylands  

 

 

 

Executive Summary

At the Council meeting of 21 October 2013, Council resolved to place the proposed fees for both dog walking businesses and any review by an Independent Tree Review Expert Arbiter on public exhibition. Both exhibitions ended on 6 December 2013.

 

Based on the fact that limited interest was displayed by the public, with only submission received for each issue, it is proposed to amend Council’s 2013-2014 Fees & Charges as follows:

 

Residents to contribute $200 towards the costs of the Independent Tree Review Expert Arbiter (ITREA) who has been appointed to assist in assessing disputed tree matters between Council and aggrieved residents. It is also recommended that a reduced cost of $100 be applied to pensioners and unemployed residents.  

 

For Commercial Dog Walking Businesses, a $50 Initial Registration Application with a $200 Annual Fee.

 

Background

Review of Tree Preservation Controls

Council has recently undertaken a review of the current Tree Preservation Controls. At the Council meeting of 21 Oct 2013 the new Controls were adopted by Council. These controls will be implemented over a 12 month trial period and the practice guidelines will come into effect from mid January 2014.

 

On the meeting of 21 Oct 2013 Council endorsed for the purposes of public exhibition, for a period of 28 days in accordance with the consultation strategy outlined in the report, the following amendments to the 2013 – 2014 fees and charges:

a)   Review of Council’s decision by Independent Tree Review Expert Arbiter, $200 Excluding any additional costs and such fee be refunded in the event that the appeal is upheld; and

b)   A note that any Tree Application that meets the criteria of the new Tree Preservation Practice Guidelines are free of charge.

 

Dog Walking Businesses

 

Council has recently produced a Draft Policy on the Use of Public Open Space by Commercial Dog Walkers and at the Council meeting of 21 October 2013 the new Policy was adopted and Council endorsed for the purposes of public exhibition, the following amendments to the 2013 – 2014 fees and charges: Commercial Dog Walking, $50 Initial Registration Application and a $200 Annual Fee.

 

 

 

 

 

Discussion

 

Review of Tree Preservation Controls

 

The Draft Tree Inspection Application Fees, as amended, were placed on public exhibition as outlined in the Report. An advertisement was placed in the North Shore Times and submissions were accepted up to up to 6 Dec 2013.

 

There was one survey response.   The respondent disagreed with the proposed fees and made the following comments:

 

‘The fee of $200 is extremely expensive for families who need this service on a regular basis’.   ‘The fee will put further financial strain on Lane Cove families’

‘The high fee will cause many home owners not to get their trees inspected and live with dangerous conditions or to force them to deal with the tree problems without expert advice’

 

There appears to be some confusion about the application of the fee. The fee is only applicable for reviews and therefore would not be required on “a regular basis”, council anticipates less than 10 reviews per year. In terms of general tree applications, Council’s new controls provide that trees which meet the requirements of the new tree preservation controls will be free of charge.

 

The estimated cost to Council is $1000 per review, and the original proposal was for residents to pay 50% of the cost – i.e. $500 per review.   Council further reduced this cost to $200 per review in the October meeting.  

 

Dog Walking Businesses

 

The Draft Dog Walking Business Fees were placed on public exhibition as outlined in the Report. An advertisement was placed in the North Shore Times and submissions were accepted up to up to 6 Dec 2013.

 

There was one survey response. The respondent agreed with the proposed fees and commented that ‘Fees are well and truly warranted’.

 

Conclusion

 

The Review of Fees and Charges for the Draft Tree Preservation Controls have been on public exhibition, with one submission received. Based on the submission received, no changes are proposed to the standard fees and charges.  

 

The Review of Fees and Charges for the Dog Walking Businesses have been on public exhibition, with one submission received. Based on the submission received, no changes are proposed to the standard fees and charges.  

 

 

RECOMMENDATION

 

That Council:-

 

1.   Adopt  the Fees and Charges for an assessment by the Independent Tree Review Expert Arbiter (ITREA) at $200 per review; and

 

2.   Adopt the Fees and Charges for the use of Public Open Space by Commercial Dog Walking Businesses as follows, $50 Initial Registration Application and $200 Annual Fee.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.