m

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Agenda

Ordinary Council Meeting

2 December 2013

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Monday 2 December 2013 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor David Brooks-Horn. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 2 December 2013

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 18 NOVEMBER 2013

 

 

Orders Of The Day

 

2.       Council Meeting Schedule 2014

 

Notices of Motion

 

3.       Allocation of Seating in the Plaza after Upgrade

 

4.       Boarding Houses

 

Officer Reports for Determination

 

5.       Lane Cove Bicycle Plan Review 2013

 

6.       Update on Proposed Redevelopment of Rosenthal Carpark Site

 

7.       Shell Pedestrian Bridge over unmade section of East Street and Gother Avenue

 

8.       Lane Cove Traffic Committee Meeting held on Tuesday 19 November 2013

 

9.       Delegation of Authority During the Christmas Recess

 

Officer Reports for Information

 

10.     Potential Sale of Closed Road Lot - Formerly Friedlander Place

 

11.     Sharing Sydney Harbour Access Program

 

12.     PACE Program  

 

 

                 


Ordinary Council Meeting 2 December 2013

Council Meeting Schedule 2014

 

 

Subject:          Council Meeting Schedule 2014    

Record No:    SU1915 - 60698/13

Division:         Corporate Services Division

Author(s):      Ian Naylor 

 

 

 

Executive Summary

 

There are no Council Meetings proposed for January 2014.

 

The Ordinary Council Meeting Schedule for February - November 2014 is proposed as follows:-

·    3rd Monday of the Month        Ordinary Council

Please note that the meeting on the 3rd Monday in April falls on the Easter Monday Public Holiday. Council may give consideration to moving this meeting to another Monday or to Tuesday 22nd April.

 

The Ordinary Council Meeting Schedule for December 2014 is proposed as follows:-

·    Monday 1st December           Ordinary Council

If required an Inspection Committee will meet on the Saturday preceding the Ordinary Council Meeting.

 

 

 

RECOMMENDATION

 

That the Council Meeting Schedule for 2014 be adopted.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 2 December 2013

Allocation of Seating in the Plaza after Upgrade

 

 

Subject:          Allocation of Seating in the Plaza after Upgrade    

Record No:    SU4860 - 61325/13

Division:         Lane Cove Council

Author(s):      Councillor Pam Palmer 

 

 

 

 

 

RECOMMENDATION

 

That a report come back to the next council meeting on how seating in the plaza will be allocated to existing businesses and how it is intended that any new restaurant businesses will gain access to a seating area. The report should include physical location and consider whether time-based allocations could be a viable scheme.

 

 

 

 

 

 

Councillor Pam Palmer

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 2 December 2013

Boarding Houses

 

 

Subject:          Boarding Houses    

Record No:    SU2021 - 61326/13

Division:         Lane Cove Council

Author(s):      Councillor Pam Palmer 

 

 

Executive Summary

 

Council has received a number of Development Applications for boarding house development since the SEPP was introduced in 2009. The applications have generally not been well received by the community for a number of reasons, mainly linked to the incentives provided under the SEPP which override Council’s development controls. As the State Government is currently introducing new planning legislation, it would be timely to suggest a review of this SEPP to take our community’s concerns into account.

 

Background

 

State Environmental Planning Policy (Affordable Rental Housing) (AHSEPP) was introduced on 31 July 2009 to increase the supply and diversity of affordable rental and social housing throughout NSW.  The AHSEPP includes special provisions to encourage boarding houses to meet affordable housing needs.

 

The term ‘boarding house’ used in the AHSEPP relates to a building that:-

  

·    Is wholly or partly let in lodgings;  

·    Provides lodgers with a principal place of residence for three months or more;  

·    May have shared facilities, such as a communal living room, bathroom, kitchen or laundry;  

·    Has rooms, some or all of which may have private kitchen and bathroom facilities, that accommodate one or more lodgers;

 

but does not include backpackers’ accommodation, group homes, serviced apartments, seniors housing or hotel or motel accommodation.  

 

Special Incentives

 

1.       The AHSEPP makes boarding houses permissible throughout the following zones:-

 

·        R1 General Residential;

·        R2 Low Density Residential zones in locations close to public transport services;

·        R3 Medium Density Residential;

·        R4 High Density Residential;

·        B1 Neighbourhood Centre;

·        B2 Local Centre; and

·        B4 Mixed Use.

 

2.       According to the DoPI fact sheet  “Supporting Affordable Rental Housing – New Generation Boarding Houses” (refer Pub no: DOP 09_014/A), eligible boarding houses are exempt from land tax;

 

3.       Housing NSW operates the Boarding House Financial Assistance Program, which gives grants to owners for essential fire-safety works, for both existing and new dwellings; and

 

4.       In areas already zoned for flats, additional floor space above the existing maximum is allowed:-

·        0.5:1, if the existing maximum floor space ratio is 2.5:1 or less, or

·        20% of the existing maximum floor space ratio, if the existing maximum floor space ratio is greater than 2.5:1.

 

 

 

RECOMMENDATION

 

That Council:-

 

1.   Review community feedback and provide suggestions for making the Boarding House provisions of State Environmental Planning Policy (Affordable Rental Housing) more suited to our community’s expectations for local planning.

 

2.   Write to the NSW Planning Minister seeking a review of the SEPP in the terms of the staff recommendations.

 

3.   Provide copies of our submission to the Local Member and to NSROC member Councils seeking their support.

 

 

 

 

 

 

 

Councillor Pam Palmer

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

   


Ordinary Council Meeting 2 December 2013

Lane Cove Bicycle Plan Review 2013

 

 

Subject:          Lane Cove Bicycle Plan Review 2013    

Record No:    SU1330 - 60723/13

Division:         Open Space and Urban Services Division

Author(s):      Tim Sullivan 

 

 

 Executive Summary

 

On 16 September 2013 Council resolved that the Draft Lane Cove Bicycle Plan 2013 be placed on public exhibition for 6 weeks and that a further report be prepared for Council summarising the results of the community consultation. The 6-week exhibition period commenced on Wednesday 2 October 2013 and ended on Wednesday 13 November 2013. The submissions received during the public exhibition show strong opposition to those elements of the Draft Bicycle Plan 2013 that are perceived to have a significant environmental impact, high financial cost or represent a significant danger to pedestrians. Other elements of the plan received support.

 

The revised Lane Cove Bicycle Plan, dated 22 November 2013 and shown attached as AT-1, does not include the routes that caused the highest level of community concern. It is recommended that the Draft Lane Cove Bicycle Plan, dated 22 November 2013, be adopted by Council. 

 

Background

 

In early 2013 the community members of Lane Cove Council’s Bicycle Advisory Committee (BAC) proposed 15 new routes, mostly off road shared paths, to be considered for inclusion in the revision of the 2008 Lane Cove Bicycle Plan.

 

An initial assessment of the proposed new routes, using criteria such as feasibility, cost and strategic importance was undertaken by an independent consultant. Further assessment of the proposed new routes was subsequently completed by Council’s Traffic and Transport Team, with particular attention paid to the environmental impact on bushland reserves.

 

Council resolved on 16 September 2013 that the draft Lane Cove Bicycle Plan 2013, including all 15 of the proposed new routes, be placed on public exhibition for 6 weeks and that a further report be prepared to summarise the results of the community consultation. The following supporting material was placed on public exhibition at the same time:-

 

·    BAC Review of 2008 Lane Cove Bicycle Plan (proposal for 15 new routes);

·    GTA Assessment of BAC Routes; and

·    Council Officer Report on BAC routes.

 

Council staff prepared the following consultation material in accordance with the Consultation Plan proposed in the report to Council in September 2013:-

 

·    North Shore Times advertisement;

·    eNewsletter;

·    Public exhibition material for the Civic Centre, Lane Cove Library, Greenwich Library and Council’s Website;

·    Notification letters to chairpersons of BMAC (Lane Cove Bushland Management Advisory Committee), BAC (Lane Cove Bicycle Advisory Committee) and Lane Cove Access Committee.

 


Discussion

 

683 responses were received during the public exhibition period. Of these, 537 submissions objected to the Draft Lane Cove Bicycle Plan in some way. In collating the submissions, Council staff grouped the objections in to broad thematic categories. This analysis revealed the following:-

 

·    28% of respondents objected to the impact on bushland;

·    19% of respondents were concerned about the impact on flora and fauna;

·    14% of respondents were concerned about the impact on peace and tranquillity; and

·    13% of respondents were concerned about pedestrian safety.

 

The Bicycle Plan Review 2013 Consultation Report provides a more detailed analysis of the consultation feedback and is shown attached as AT-2.

 

During the consultation period there was some debate regarding the applicable standards for shared path infrastructure. Council staff have recommended that shared paths, intended for use by pedestrians and cyclists, should be a minimum of 2.0m wide, based on RMS Technical Direction TDT 2012/04. The construction materials (eg. asphalt, concrete, boardwalk etc) would be determined at detailed design stage based on a number of site-specific factors, including topography, practicality, safety and cost.

 

Material selection and design are critical where shared use is proposed, as the uses are potentially dangerous due to the speed differential between cyclists and pedestrians. Similarly routes through areas of conflicting use such as through the golf course, pose issues in relation to the duty of care owed to the cyclists and pedestrians to ensure they are not struck by golf balls. There have been a number of recent court cases where courts have been critical of the design standard of bicycle paths. Council sought legal advice from a law firm on the panel of Council’s Liability Insurers, with regard to the public liability and risk issues associated with the Draft Lane Cove Bicycle Plan 2013. The legal advice is shown attached at AT-3. It outlines the standards which would need to be achieved and identifies a number of risks that are foreseeable which are significant.

 

Response to Community Feedback

 

The removal or amendment of routes described below is a direct response to the broad themes identified by consultation participants:-

 

Removal of proposed Route 1 – Kingslangley Road

 

This route adds little direct benefit to the wider Lane Cove community. There is limited road width at the eastern end of Kingslangley Road. Potential users of the bicycle path, such as primary students under 12 years of age are legally allowed to ride on the footpaths, thus limiting its necessity.

 

Removal of proposed Route 2 – Town Centre to Greenwich Peninsula

 

Although this route provides connectivity between Lane Cove and Greenwich, it would be extremely expensive to install and would have significant impacts on bushland areas in Gore Creek Reserve. Construction of a bicycle tunnel above the existing stormwater culvert poses major design issues.  There are public liability and risk issues associated with constructing a public shared user path through the Golf Course at Lane Cove Country Club. The proposed boardwalk between Shell Park and Greenwich Wharf would require Roads and Maritime Services approval and has been initially costed at in excess of $1.3m.

 

During the consultation period it was identified that the precise alignment of the proposed route between Greenwich Road and the foreshore leading to Greenwich Wharf, was unclear.  After clarification with the Bicycle Advisory Committee, the route is not proposed through Jago Street, where a large set of wooden steps would present a major obstacle to bike access, but  is proposed through Shell Park where the topography is slightly less challenging. This confusion was caused by the original BAC Report, in which the map and the text did not match up.

 

Removal of proposed Route 3 – River Road to Longueville Road

 

This proposed route duplicates the existing off road cycle route that is already part of the Bicycle Plan. There are many design constraints related to the proposed route. Installation costs of this route would be very high.

 

Removal of proposed Route 4 – Longueville to St Ignatius’ College

 

Despite this route offering connectivity between Riverview and Longueville communities, the route cuts through Warraroon reserve, which poses many environmental and design issues. A new bridge would be required over the creek and a multi-purpose boardwalk would cost in excess of $1 million.

 

Removal of proposed Route 6 – River Road to Hinkler Street

 

It is not feasible to construct a bicycle or shared user path in Hinkler Reserve due to the steep gradient which would impose an unacceptable environmental and financial cost. Without this link there is little value in implementing the other sections of the proposed route 6.

 

Removal of proposed Route 8 – Longueville Road (off road path)

 

This route currently duplicates an existing on-road route from Central Avenue to River road. The cost of installing an off-road cycle facility on Longueville Road would be extremely high given the amount of street furniture which would have to be relocated. A number of mature street trees would also have to be removed in order to accommodate the appropriate widths for separated cycle or shared user paths and this could potentially change the whole character of Longueville Road.

 

Amend proposed Route 7 – Lane Cove to Hunters Hill High School

 

It is recommended that the section through Tennyson Park be removed and link to the Regional Bike Route on Bridge St potentially via 25 Best Street instead. This will prevent significant impact on endangered ecological communities in Tennyson Park whilst still providing access to the facilities and recreational area at Burns Bay Reserve.

 

Amend proposed Route 10 – Epping Road to Penrose Street and Blackman Park

 

The recommendation is to amend Route 10 by removing the sections on Boyle Lane and Johnston Lane which are steep and service the shops at Beatrice Street Neighbourhood Precinct. Retain the route between Blackman Park and Epping Road and extend the section on Wood Street as far as Penrose Street.

 

Amend proposed Route 15 – River Road to Wollstonecraft Station

 

This route would improve access to Wollstonecraft Railway Station from the West and North. It is recommended to upgrade the existing asphalt shared path rather than installing a new path through the bush at Greendale Park.

 


Conclusion

 

It is important to note that many respondents recognised the environmental and societal benefits of cycling, even whilst objecting to certain routes on the basis of cost, safety or impact on bushland. This consultation exercise has revealed a widespread support for cycling within the community. However, the community feedback makes it clear that cycling and shared path infrastructure must be located away from bushland areas so as to avoid degradation of sensitive flora and fauna, high financial cost, pedestrian safety issues, and bicycle path safety.

 

It is recommended that Council adopt this as a 10 year strategic plan for new bicycle infrastructure in Lane Cove.

 

RECOMMENDATION

 

That Council:-

 

1.   Receive and note the Lane Cove Bicycle Plan 2013 Consultation Report (shown attached as AT-2);

 

2.   Adopt the Draft Lane Cove Bicycle Plan 2013, dated 22 November 2013 (shown attached as AT-1) with the exception of Route 2;

 

3.   Undertake further investigation and consultation on Route 2, specifically the proposed realignment of the route to avoid Tennyson Park; and

 

4.   Conduct the next review of the Lane Cove Bicycle Plan in 2023.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Lane Cove Bicycle Plan 2013 - FINAL DRAFT 22-11-13

43 Pages

AT‑2 View

Bicycle Plan Review 2013 - Consultation Report

16 Pages

AT‑3 View

Legal Advice to Council re Bike Plan Review 25 11 2013

16 Pages

 

 


Ordinary Council Meeting 2 December 2013

Update on Proposed Redevelopment of Rosenthal Carpark Site

 

 

Subject:          Update on Proposed Redevelopment of Rosenthal Carpark Site    

Record No:    SU4965 - 60464/13

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

 

The purpose of this report is to provide an update on progress with planning for the redevelopment of the Rosenthal Carpark site in Lane Cove Village.  This report recommends that Council endorse the process for developing the design brief and the staging and conduct of a design ideas competition. Further, it will be recommended that Council adopt a Charter for the Rosenthal Avenue Carpark Working Party.

 

Background

 

Council’s adopted Major Projects Strategic Management Plan 2007-2016 includes the redevelopment of the Rosenthal carpark site.  The redevelopment involves the following three (3) components:-

 

i.      Below Grade Parking and Retail

-    Retail  - up to 4,500m2;

-    450 plus car parking spaces with final numbers to be determined through a detailed design process;

ii.     Public Space

-    Proposed ‘Town Square’ for Lane Cove, approximately 50m x 50m in size; (Council is now pursuing increased public domain, in excess of 66% of the site surface).

iii.    Development Site (northern end of site)

-    Area to be developed for commercial, civic and/or other uses to be determined at a later time.  Potential overshadowing will be factored in the design of the public space.

 

Key facts about the site are as follows:-

 

Site Description

 

-       Current on grade carpark for 176 cars;

-       Approximately 150m x 46m or 6900m2; and

-       The site falls approximately 7m between Birdwood Lane at the Plaza and Rosenthal Avenue.

 

Structure Plan Allowances & Objectives

 

-       Site is zoned B4 Mixed Use which allows commercial/retail, residential, parking and community uses. 

 

The origins for the project emanate from past community engagement on the site including preparing the Lane Cove Village Structure Plan adopted by Council in 2008 following extensive research and community consultation.  The Structure Plan sets out the long term vision for the development of the Village and recommended creating a Town Square between Rosenthal Avenue and Birdwood Lane and encouraged a mix of uses on the site.

 

Further, Council at its meeting on 19 November 2012, resolved to progress with the development of Rosenthal Carpark site and:-

 

1.   Prepare concept ideas for an underground car park on the site, such to include options for a below ground retail tenant/s;

2.   Undertake a community consultation process to determine the design principles for what should occur on the site;

3.   Council call for Expressions of Interest for tenants for the below ground retail space; and

4.   Require the General Manager to undertake these actions in consultation with the Mayor, Deputy Mayor and Clr Cheong and that progress be reported back to Council on a bi-monthly basis.


An update on progress is included in the monthly snapshot report to Council. Additionally, Council at its meeting on 19 August 2013 considered a detailed progress report on the redevelopment of the Rosenthal Carpark site and resolved to:-

1.   Receive and note the report;

2.   Endorse the design principles developed through the community consultation for the public domain space (‘Option B’ being approximately two thirds of the site) as shown attached as AT-1 and that they, together with the concept plans for the retail space, inform the brief for the design competition; and

3.   A further report be submitted to Council in due course regarding the design competition brief.

 

Further, Council at its meeting on 16 September 2013, in reviewing the committee structure established the Rosenthal Avenue Carpark Working Party with the Mayor Clr Brooks-Horn and Councillors Bennison and Cheong appointed to the Committee. The objective of the Committee is to assist Council in the planning consultation and design for the redevelopment of the Rosenthal Avenue Carpark. A draft Charter for the Committee is at AT-2 and is recommended for adoption.

 

Progress on the Project

 

As per Council’s resolution, planning for the site is made up of the carpark, retail and public domain components. To ensure the viability of the project it is essential that the retail component be financially viable. Council will recall that previous attempts to deliver public parking relied upon residential, with minimal public domain.

 

Retail and Parking Component

 

In terms of planning for the retail component of the project, the following progress has been made to date:-

 

·    Appointment of Raine and Horne Commercial as retail consultants;

·    Expressions of Interest invited from retailers to lease premises within the proposed retail space, with a significant response received;

·    Preliminary discussions with the retailers to identify design needs, business models and whether they meet Council’s objectives for the site;

·    Preliminary feasibility analysis by retail consultant has been undertaken on the basis of submissions received and discussions with the various retailers;

·    Saunders Global, specialist retail architects, were engaged to prepare concept plans for the retail space and parking including proposed ‘pop up’ location, loading dock(s) location, site access and carpark design. The Concept plans were presented to a Councillor briefing session in September; and

·    The endorsed retail space concept have been presented to and discussed with prospective retailers to identify any further specific needs and for them to submit proposed commercial terms for leasing the space. Specific requirements of retailers are due back to Council in December 2013.

 

Next Steps:-

 

·    Retail Architect, Saunders Global, to consider requirements of retailers to progress the plans from concept stage to a more detailed schematic design development phase, which will provide enough detail to seek firm proposals and offers from retailers;

·    The schematic retail plans to be incorporated into the design brief for the development of the public domain to ensure that integration issues such as the location of the ‘pop up’, pedestrian and vehicular access, ventilation, loading dock(s) and other structures are addressed in the design ideas competition; and

·    Initial costings and financial feasibility to be completed following determination of the retail and carpark space requirements, as well as negotiation of commercial terms.  A quantity surveyor is to be engaged to assist with the costing.

·    Develop and consider a business case for the overall project.

 

Public Domain

 

To further develop the public domain component it is proposed to conduct a design ideas competition to translate the design principles developed through the consultation process into concepts that the community can consider. The process for the design ideas competition is as follows:-

 

1.     A design brief will be developed in consultation with the Working Party and referred to Council for endorsement;

2.     An advertisement will be placed to attract suitably qualified and experienced designers to participate in the design ideas competition;

3.     Five (5) designers will be selected in consultation with the Working Party to participate in the competition;

4.     The successful respondents will be offered a set fee of $20,000 to participate. They will be required to prepare graphical concepts on the basis that their designs become the intellectual property of the Council and therefore, be capable of being developed further by the Architect for the whole project (whose appointment will be subject to tender);

5.     The design ideas will then be the subject of community consultation to determine the preferred design ideas through static displays, workshops, promotional material and surveys;

6.     Council will then determine the preferred design ideas to be incorporated in the project; and

 

The brief for the design ideas competition will be informed by the following:-

 

·    The endorsed design principles developed through the community consultation for the public domain; and

·    The schematic design development plans for the carpark and retail space (to be developed).

 

The endorsed design principles adopted by Council on 19 August 2013 appear at AT-1 . The core design principles include:-

 

·    Cultural – Ownership, Self Expression, Community Events , and Welcoming.

·    Social - Attractive to All, Social Spaces, Peaceful Places, Places for Youth, and Places for Children.

·    Environmental - Green Space,- Climate Comfort , Use of Level Changes, Hierarchy of Users, and Interactive Edges.

·    Economic - Village Connections, Built Form, Types of Business,  Future Development, and Evening Economy.

 

The brief will also include the following objectives and strategies for the project as outlined in the Lane Cove Village Structure Plan adopted by Council in 2008 following public consultation:-

 

Objectives

·    Integrate the precinct with retail uses to the east and south;

·    Improve and enhance the public domain;

·    Redevelop the site for community and cultural uses; and

·    Enhance the long term viability of the Lane Cove Village as a shopping, cultural and social destination.

 

Strategies

·    Activate the rear of properties so that they address the laneways with openings, entrances and active uses to the laneway;

·    Use the contours of the site to develop basement car parking and activate the surface as public domain;

·    Promote the surface of the precinct as open, green space permitting free pedestrian access across and over the site; and

·     Activate all surrounding streets and lanes with ground-level address and activity.

 

It is anticipated that the design brief will be drafted by the end of March 2014, following the finalisation of the schematic design development plans.

 

Following the determination of the preferred design ideas for the public domain and the concurrent negotiations over the retail space, feasibility analysis will be carried out and reported to Council for consideration.

 

Conclusion

 

Planning for the redevelopment of the Rosenthal Carpark site is progressing in a timely manner. It is recommended that the project continue to progress with the next key stages being development of the design brief and conduct of the design ideas competition and associated processes as outlined in this report.

 

RECOMMENDATION

 

That Council:-

 

1.   Endorse the process for the development of the design brief and the staging and conduct of the design ideas competition as outlined in the report;

2.   Receive a further report on the design brief for endorsement prior to the commencement of the design competition; and

 

3.   Adopt the Charter for the Rosenthal Avenue Car Park Working Party shown attached as AT-2.

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Rosenthal Avenue Carpark Redevelopment  - Design Principles

29 Pages

AT‑2 View

Rosenthal Avenue Working Party Charter

2 Pages

 

 

 


Ordinary Council Meeting 2 December 2013

Shell Pedestrian Bridge over unmade section of East Street and Gother Avenue

 

 

Subject:          Shell Pedestrian Bridge over unmade section of East Street and Gother Avenue    

Record No:    SU2325 - 60312/13

Division:         Open Space and Urban Services Division

Author(s):      Martin Terescenko 

 

 

Executive Summary

 

The Greenwich Community Association has requested that Council allow public access to the Shell Pedestrian Bridge located on Council’s land in East Street and Gother Avenue, Greenwich.

 

Council has held discussions with Shell, the Local Emergency Management Committee, Police and Fire Brigade to allow public access to the bridge. The Police have determined that it is not appropriate to allow public access to the bridge due to safety and security concerns relating to the Shell Terminal.

 

While investigating this issue it was identified that the existing informal track in this area traverses over private property (the rear of 2 Victoria Street). The only options available to Council to maintain legal public access through the area are:-

 

1.   Construct a new low level walkway that passes around the corner of 2 Victoria Street.

2.   Acquire the north eastern corner of 2 Victoria Street.

 

It is considered appropriate that Shell contribute to the cost of whichever option is chosen, as their bridge structure has limited pedestrian opportunities at the intersection of East Street and Gother Avenue.

 

Furthermore, as the bridge walkway is located on Council land and there is no benefit to the community, it is proposed that Shell should be required to enter into a lease for the land being occupied by the structure, and that they provide the relevant indemnities to negate any legal liability to Council associated with the bridge.

 

Background

 

In the 1980’s Shell constructed an elevated pedestrian walkway along the unmade sections of East Street and Gother Avenue to provide improved access to the Shell Terminal for firefighting purposes.

 

The pedestrian bridge was initially available for public access, and was agreed to by Council for this purpose. However, sometime after completion it was determined by Shell that it should be closed to the public due to safety and security concerns relating to the Shell Terminal. Shell has advised Council that they were concerned that objects could be thrown into restricted, dangerous areas of their compound.

 

Recently, the Greenwich Community Association approached Council to seek reopening the walkway for public access.

 

Council subsequently discussed the matter with Shell, the Local Emergency Management Committee, Police and Fire Brigade. The Police have advised that they will not support the walkway being reopened to the public, due to its elevation and close proximity to restricted areas within the Shell Terminal.

As a result of these discussions, Council conducted investigations to determine whether the existing informal track that has developed since the bridge was closed to public access, is within public reserve as it traverses the north eastern corner of 2 Victoria Street, or whether it actually crosses private property (i.e. the corner of 2 Victoria Street). Council has a duty of care to ensure that a safe path is maintained in this area and that this path does not encroach on private property. A survey undertaken by Craig & Rhodes, and provided as Attachment 1, has confirmed that the track traverses across private property (part of 2 Victoria Street). As such, Council will either need to consider an alternative route, or will need to acquire the north eastern corner section, at the rear of 2 Victoria Street.

 

Further to the need to provide a public access way, Council should consider whether or not Shell should be paying a lease for their bridge structure that is on Council land. As previously stated, Council originally permitted the bridge being built on its’ land, as it served the dual purpose of providing a public access way between East Street and Gother Avenue. Investigations have identified that no formal agreement for the construction of the bridge on public land was ever created and Shell has now been occupying this land for over 20 years. As the walkway is located on Council land and there is no benefit from this structure to the community, Council should regularise its use by requiring Shell to enter into a lease for the land being occupied by the structure.

 

Conclusion

 

As Shell has maintained a significant benefit with their occupation of Council land for the provision of their bridge, it is considered that Council should be compensated in two respects.

 

Firstly, Shell should enter into a lease to legally permit their occupation of the section of East Street and Gother Street that their bridge occupies, and that the agreement entered into should also indemnify Council from any action that may result from a failure of the bridge.

 

Secondly, Shell should contribute towards providing an alternate public access way, to allow people to walk between East Street and Gother Street. As detailed in the discussion above, two options are available that could legally permit the public to utilise a track that links East Street and Gother Street. Council can negotiate with Shell over which option can be most beneficial to both parties.

 

 

RECOMMENDATION

That Council:-

1.   Receive and note the report;

2.   Authorise the General Manager to work with Shell to enter into a lease agreement for the use of public land for their bridge; and

3.   Negotiate with Shell with respect to providing a monetary contribution towards one of the two options for providing a safe legal access through the unmade road reserves of East Street and Gother Avenue.

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

ATTACHMENTS:

AT‑1 View

Survey Plan

1 Page

 

  


Ordinary Council Meeting 2 December 2013

Lane Cove Traffic Committee Meeting held on Tuesday 19 November 2013

 

 

Subject:          Lane Cove Traffic Committee Meeting held on Tuesday 19 November 2013    

Record No:    SU1326 - 60821/13

Division:         Open Space and Urban Services Division

Author(s):      Tim Sullivan 

 

 

 Executive Summary

 

The Lane Cove Traffic Committee Meeting was held on Tuesday, 19 November 2013.  The Agenda is included as AT-1.  The Traffic Committee recommendations are shown in the Minutes of the Meeting, included as AT-2.

 

 

RECOMMENDATION

 

That Council adopt the recommendations of the Lane Cove Traffic Committee Meeting held on Tuesday, 19 November 2013.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Agenda - Lane Cove Traffic Committee 19 November 2013

11 Pages

AT‑2 View

Minutes - Lane Cove Traffic Committee 19 November 2013

5 Pages

 

 

 


Ordinary Council Meeting 2 December 2013

Delegation of Authority During the Christmas Recess

 

 

Subject:          Delegation of Authority During the Christmas Recess    

Record No:    SU5070 - 60697/13

Division:         Corporate Services Division

Author(s):      Ian Naylor 

 

 

Executive Summary

 

In past years it has been Council’s practice to delegate authority to a Committee comprising of the Mayor and the General Manager to deal with urgent matters arising during the Christmas recess.  In such cases, Council’s policies are applied and if no such policies exist, due caution is exercised.

 

Discussion

Over the Christmas period the notification period for new Development Applications is extended until February to ensure that notifications are effective even with the vast majority of the community on holidays. It is the normal practice to grant authority to the Mayor and General Manager to determine any matters which may arise during the Christmas recess, which is consistent with s266 of the Local Government Act, “to exercise, in cases of necessity, the policy-making functions of the governing body of the council between meetings of the council.”

 

 

RECOMMENDATION

 

That:-

 

1.         Subject to the provisions of Section 377 of the Local Government Act, 1993, and point 2 below, Council appoint a Committee comprising of the Mayor and the General Manager, or in their absence a delegate of the Mayor and/or the person acting as General Manager, to deal with and determine, urgent matters arising during the Council recess until 17 February 2014, in such cases applying Council’s policies, or where no such policies exist, exercising due caution.

 

2.         No Section 96 or Section 82A reviews of development applications be undertaken under delegated authority in relation to any matter that has been determined by the Independent Hearing and Assessment Panel.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 2 December 2013

Potential Sale of Closed Road Lot - Formerly Friedlander Place

 

 

Subject:          Potential Sale of Closed Road Lot - Formerly Friedlander Place    

Record No:    SU3378 - 61159/13

Division:         General Managers Unit

Author(s):      John  Lee 

 

 

Executive Summary


This report updates Council on the negotiations held in respect of the potential sale of Lot 1 DP 1179636 a closed road lot formerly being Friedlander Place.

 

Background

 

At the Ordinary Meeting of Council on 18 February 2013, Council resolved inter alia to:-

“Authorise the General Manager to enter into negotiations with interested parties to dispose of the land in CT 1/1179636 having regard to the valuations received and to report back to Council on the result of such negotiations.”

 

Discussion

Negotiations with interested parties were commenced, consistent with the adopted probity plan and negotiation protocols.  All parties having a potential interest were contacted. As offers received were inconsistent with Council’s valuations, it was not appropriate to continue the negotiation process but to hold title to the land at this point in time. 

 

Conclusion

 

As negotiations to sell Lot 1 DP 1179636 did not result in a satisfactory offer being received, it is in Council’s interest to continue to hold title to Lot 1 DP 1179636 at this time, whilst remaining amenable to future options for the site.

 

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 2 December 2013

Sharing Sydney Harbour Access Program

 

 

Subject:          Sharing Sydney Harbour Access Program    

Record No:    SU5274 - 61028/13

Division:         Open Space and Urban Services Division

Author(s):      Wayne Rylands 

 

 

Executive Summary

 

Council has been a strong supporter of the Sharing Sydney Harbour Access Program (SSHAP) over recent years. The recent Stage 1 upgrade of the Venture into Ventemans Reach, is a prime example of a great outcome for improving access to the foreshore for the Lane Cove Community.

 

Council has now been successful in receiving two more significant SSHAP grants for upgrading foreshore walking tracks:

 

(i)         $40,250 for the Lovett’s Reserve Track Upgrade Stage I (Waterside Wildflower Walk), and;

 

(ii)        $65,541 for the Venture into Ventemans Reach Lane Cove River Walk Track Upgrade, Stage 2, Pumphouse Reserve

 

It is recommended the report be received and noted.

 

Background

 

The Sharing Sydney Harbour Access Program (SSHAP) is a NSW government initiative to improve public access to and enhance recreational enjoyment of Sydney Harbour and its tributaries for the people of Sydney and its visitors.

 

The Department of Planning & Infrastructure manages the programme on behalf of and in conjunction with the NSW Maritime and Sydney Harbour Foreshore Authority.

 

The Access Program is a dollar for dollar capital works funding scheme administered by the Department of Planning & Infrastructure Management Team. The twenty-six (26) local councils in the Sydney Harbour catchment and registered recreational organisations, such as boating clubs, are all eligible applicants for grant funding.

 

Discussion.

 

Council staff’ have prepared some very effective submissions for funding through the SSHAP grant programme over recent years, evidenced by the grants received, and work already undertaken at Ventemans Reach to improve the bushland path. Other work recently undertaken through the SSHAP program includes track upgrades at Batten Reserve and Gore Creek.

 

Successful funding applications such as those just obtained for the ‘Venture into Ventemans Reach’ Lane Cove River Walk Track Upgrade and the Lovett’s Reserve Track Upgrade Stage I (Waterside Wildflower Walk) will result in further improvements to foreshore access for the Lane Cove community and visitors to the area.

 


 

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 2 December 2013

PACE Program

 

 

Subject:          PACE Program    

Record No:    SU1893 - 60956/13

Division:         Corporate Services Division

Author(s):      Tracey Collins 

 

 

Executive Summary

 

In July of this year, Council partnered with Macquarie University for the Participation and Community Engagement (PACE) Program. The PACE Program provides interesting and relevant opportunities for third year students to engage with the community, business and industry. Council hosted a total of 10 PACE students and the program has been extremely successful. This report provides an overview of projects undertaken by PACE students and it will be recommended that the information be received and noted.

 

Discussion

 

From August to November PACE students have worked on a wide variety of projects including:-

 

·    Lane Cove Library – Community needs analysis – A community needs analysis survey was designed and results will be analysed. This survey aimed to assess Borrowers level of satisfaction with library services, collections and programs. This will help the Library to determine any areas of improvement and future direction.

·    Community Consultation Research – A research project on community consultation was conducted. A detailed report was produced detailing the social media and online consultation methods available. The report will be a valuable resource for Council in determining which social media or online consultation methods it can utilise in the future.

·    Lane Cove OzHarvest Food Rescue Project – A project to engage 15 local businesses to donate excess food to OzHarvest, who then deliver the food to many charitable agencies in the Sydney metropolitan area. This project generated a lot of local interest in reducing food waste and diverting waste from landfill.

·    Staff Climate Survey – Human Resources had a student who conducted a Staff Climate Survey for all staff at Council. The student was required to design a survey and analyse the results, which will assist Council to better plan human resource and organisational strategies for the future.

·    Review of the on-boarding (induction) process for new employees – Two students analysed the process which new employees went through when they commenced with Council. As part of this, they reviewed the first day Induction process and Corporate Orientation. The students have made various recommendations which will enhance the induction process.

·    Lane Cove Alive Leadership Group – Three students worked on this project which signed up additional businesses and improved the usability of the Lane Cove Alive App. The expansion of the App supports the growth of the Lane Cove business community.

·    Carisbrook House Project – This project involves the review and re-writing of procedures, as well as identifying new ways to promote Carisbrook House Museum. This project is still continuing.

 

 

 

 

Conclusion

 

Council staff have provided extremely positive feedback regarding the PACE Program. The students have made a positive contribution to Council and have been an absolute pleasure to host. Following the success of the 2013 PACE Program, it is proposed to host more students in 2014 in areas such as Information Technology, Facilities Management and the Library.

 

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.