Ordinary Council 19 August 2013
Minutes
PRESENT: Councillor S. Bennison (Chair), Councillor
K. Brent, Councillor D. Brooks-Horn, Councillor M. Gold, Councillor D.
Hutchens, Councillor D. Karpin, Councillor P. Palmer, and Councillor D.
Strassberg.
ALSO PRESENT: General Manager, Executive Manager – Corporate
Services, Executive Manager – Environmental Services, Executive Manager – Open
Space & Urban Services, Executive Manager – Human Services, Director –
Major Projects and Governance Officer.
The Mayor made a presentation to
Local Area Commander, Rob Critchlow to thank him for his service to the
community.
DECLARATIONS OF INTEREST:
Councillor Bennison
declared a non pecuniary interest that is not significant in ‘Lane Cove
Plaza – Stage 2 Upgrade’ as he is the accountant for a business in the
plaza. He indicated he would not discuss or vote on the motion.
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APOLOGIES
Apologies
were received on behalf of Councillor S.
Cheong.
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180
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RESOLVED
on the motion of Councillors Brooks-Horn and Bennison that the apology be
accepted and leave of absence be granted.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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OPENING OF MEETING WITH PRAYER
The meeting was opened with a prayer by Simon Ambler of the
Christian City Church.
ACKNOWLEDGEMENT OF COUNTRY
The Mayor gave an acknowledgement
of Country.
WEBCASTING OF COUNCIL MEETING
The Mayor advised those present
that the Meeting was being webcast.
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SUSPENSION
OF STANDING ORDERS
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181
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RESOLVED
on the motion of Councillors Bennison and Brooks-Horn that Standing
Orders be suspended and that members of the public who wish to address
Council be allowed to do so for a maximum of three minutes.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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PUBLIC
FORUM
David Smith of Hurstville,
commenting on the Little Lane Development and suggesting a redesign of the
proposed development so that the asset could generate a recurrent income stream
in the long term, including the inclusion of a medical centre and a retirement
village component.
David Gleeson of Longueville,
opposed to the planning proposal for the rezoning of Blaxlands Corner,
Longueville citing concerns including traffic and parking, height and density,
and fit with the character of the area.
David Frish of Mosman and Club
Secretary of Lane Cove Tennis Club, opposed to the proposal for tendering of the
management of local tennis facilities in Lane Cove to commercial operators and
requesting Council continue to allow clubs to independently manage their
activities, acknowledging clubs need to do more to promote tennis and the
services available to the local community, and highlighting initiatives that
their club has commenced to do this.
Jacqueline Scott of Lane Cove,
seeking Council’s assistance and support in finding a workable solution to prevent
the closure of Meeting House Preschool in 2014.
Doug Stuart of Longueville,
commending Council on the report regarding the submission for 150 Epping Rd,
Lane Cove and opposed to the update to the proposed redevelopment of Rosenthal
Carpark site. He also spoke on behalf of Matthew Fisher of Lane Cove, requesting
additional considerations in regards to the Lane Cove Plaza Redevelopment.
Giorgio
Baracchi, CEO of RecycleSmart, advising of their recently completed
research study which explored recycling behaviours within Lane Cove,
specifically in response to incentivising recycling, and highlighting
discrepancies in the report including the financial analysis, advising a pilot
program could be more cost effective than outlined.
Eddy Sirca of Greenwich,
highlighting concerns regarding the Kingslangely Bus Bay proposal and the
consultation process undertaken, recommending Council defer construction of a
new bus bay but proceed with the other measures proposed in the report,
specifically the widening of the wombat crossing and changes to the signage
outside the school.
Ann-Marie Sirca expressing concerns
that the bus bay proposal for Kingslangely Road does not deliver workable
solutions for the buses, suggesting alternative options that may be considered
and raising the possibility of carrying out the works in a two stage approach
with the cheaper higher impact solutions first, followed by more costly works
if still required.
Councillor Brent left the meeting at 7:42pm.
Gary Butler, President of the Lane
Cove Tennis Club, commenting on the tendering of the management of local tennis
facilities in Lane Cove, suggesting a commercial operation would not be as
adaptable to the local community as the existing club operations.
Councillor Brent returned to the meeting at 7:44pm.
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RESUMPTION
OF STANDING ORDERS
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182
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RESOLVED on the motion of
Councillors Bennison and Gold that Standing Orders be resumed.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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CONFIRMATION
OF MINUTES OF ORDINARY COUNCIL MEETING - 15 JULY 2013
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183
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RESOLVED
on the motion of Councillors Brooks-Horn and Hutchens that the minutes of
the Ordinary Council meeting held on the 15 July 2013 be received and confirmed.
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For the Motion
were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin,
Strassberg and Bennison (Total 8).
Against the Motion was Nil (Total 0).
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Procedural Motion
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184
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RESOLVED
on the motion of Councillors Bennison and Brooks-Horn that Kingslangley Rd Bus Bay Scheme be moved forward and dealt with as the next item.
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For the Motion
were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin,
Strassberg and Bennison (Total 8).
Against the Motion was Nil (Total 0).
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Kingslangley Road Bus Bay Scheme
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185
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RESOLVED on the motion of Councillors Brooks-Horn and Bennison that:-
1. Council
approves the installation of the agreed Kingslangley Road Bus Bay Scheme as
shown in attachment AT-1;
2. The
effectiveness of the scheme is assessed after the 6-month trial period; and
3. The
General Manager report back to Council within 4 months of the ‘Committee
agreed Stage 2’ where other parts of Kingslangley could be widened to
increase traffic flow and pedestrian access.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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Procedural Motion
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186
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RESOLVED
on the motion of Councillors Bennison and Brooks-Horn that “RecycleSmart Household Waste Diversion Research Review” be
brought forward and dealt with as the next item.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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Suspension of Standing Orders
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187
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RESOLVED
on the motion of Councillors Bennison and Brooks-Horn that Standing
Orders be suspended for the receipt of additional information from
representatives of RecycleSmart.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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Resumption of Standing Orders
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188
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RESOLVED
on the motion of Councillors Palmer and Bennison that Standing Orders be
resumed.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total
8).
Against the Motion was Nil (Total 0).
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RecycleSmart Household Waste Diversion
Research Review
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189
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RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Council defer the matter so the General Manager can further
investigate the commercial arrangements and report back to Council.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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Procedural Motion
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190
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RESOLVED
on the motion of Councillors Bennison and Brooks-Horn that the following matters be brought forward:-
·
Results of EOI and Tender Selection for Little Lane Car Park
Redevelopment;
·
Update on Proposed Redevelopment of Rosenthal Carpark Site; and
·
Lane Cove Plaza - Stage 2 Upgrade.
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For the Motion
were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin,
Strassberg and Bennison (Total 8).
Against the Motion was Nil (Total 0).
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Results of EOI and Tender Selection for
Little Lane Car Park Redevelopment
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191
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RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Council:-
1. Approve a Project Delivery Agreement structure model set out in
the report for the purpose of tender documentation for the redevelopment of
the Little Lane Car Park 1-5 Little Street, Lane Cove;
2. Endorse the Capital Expenditure Review and approve, in principle,
the financing of the Council’s public infrastructure assets and facilities to
be incorporated into the redevelopment of the Little Lane Car Park;
3. Endorse in principle the inclusion in the tender documentation of
a pedestrian footbridge over Little Street;
4. Request the General Manager to notify the Division of Local
Government Department of Premier and Cabinet of the redevelopment of the
Little Lane Car Park project;
5. Approve the General Manager issuing an invitation to tender to the
6 respondents to the EOI as set out in the confidential memorandum to Councillors
dated 12 August 2013;
6. Notify unsuccessful respondents to the EOI of Council’s decision;
and
7. Request the General Manager to investigate and
report on alternate car parking arrangements whilst the Little Lane Car park
is unavailable for use.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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Update on Proposed Redevelopment of
Rosenthal Carpark Site
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192
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RESOLVED on the motion of Councillors Brooks-Horn and Bennison that Council:-
1. Receive and note this report;
2. Endorse the design principles developed through the community
consultation for the public domain space (‘Option B’ being approximately two
thirds of the site) as shown attached as AT-1 and that they, together
with the concept plans for the retail space, inform the brief for the design
competition; and
3. A further report be submitted to Council in due course
regarding the design competition brief.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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Councillor Scott Bennison left the meeting at 8:22pm.
The Deputy Mayor
took the Chair.
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Lane Cove Plaza - Stage 2 Upgrade
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193
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RESOLVED on the motion of Councillors Karpin and Hutchens that:-
1. Council
adopt the conceptual plans and perspectives for the Lane Cove Plaza – Stage 2
Upgrade, and place on public exhibition in accordance with the community
consultation strategy outlined in the report, for a period of 6 weeks subject
to an additional perspective of the:-
a) eastern
end from the opposite side of Longueville Rd; and
b) western
end from outside the post office.
2. Following
community consultation, a further report come back to Council on the community’s
preferred option for the Lane Cove Plaza - Stage 2 Upgrade.
3. In
conjunction with the opening of the Plaza Stage 2 that Council conduct a
barista festival.
4. A
report come back to Council on the allocation of outdoor seating.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin and Strassberg (Total 7).
Against the Motion was Nil (Total 0).
Absent was Councillor Bennison (Total 1).
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Councillor Bennison returned to the meeting
at 8:34pm.
The
Mayor resumed the Chair.
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Matter Arising
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PUBLIC ART IN THE PLAZA
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194
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RESOLVED
on the motion of Councillors Bennison and Brooks-Horn that with regard to the proposed Public Art in the Plaza,
Council request suggestions from the Aboriginal Advisory Committee for
suitable public art that references the Traditional Owners of Lane Cove ‘The
Cameraygal People’ which could be considered by the Public Art Committee for
inclusion in the Plaza.
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For the Motion
were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin,
Strassberg and Bennison (Total 8).
Against the Motion was Nil (Total 0).
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Mayoral Minutes
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Effects on Local Government by FBT Changes
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195
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RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Council write to:-
1. The current Federal Treasurer and the Prime Minister
objecting to the removal of the Statutory Method for the calculation FBT on
employer provided motor vehicles; and
2. Local Government NSW and ask for their support in condemning
the removal of the Statutory Method.
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For the Motion
were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin,
Strassberg and Bennison (Total 8).
Against the Motion was Nil (Total 0).
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Celebrations for Bennelong
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196
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RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Council request advice from our Aboriginal Advisory Committee as
to the appropriateness of Council commemorating Bennelong as part of our
Cameraygal Festival.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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Sister City Visit Hu Zhou City, China
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197
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RESOLVED on the motion of Councillors Bennison and Brooks-Horn that:-
1.
Council write to
the Mayor of Hu Zhou City and formally invite him and his delegation to Lane
Cove;
2.
The General
Manger and the Lane Cove Chamber of Commerce invite interested businesses to
a welcome dinner at the discretion of the General Manager; and
3.
In light of this
request, the General Manager request a meeting with the Principal of Lane
Cove West Public School to determine if there is an opportunity for funding
to rebuild local schools.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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Notices of Motion
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Community Volunteers
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198
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RESOLVED on the motion of Councillors Strassberg and Brent that the
General Manager investigate and report back on the cost and format for a
thank you event for community volunteers, possibly at Blackman Park or
Pottery Green and consider combining this with annual grants cheque
presentation.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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Officer Reports for Determination
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Proposed Concept Plan Amendment - 150 Epping
Rd
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199
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RESOLVED on the motion of Councillors Brooks-Horn and Bennison that Council endorse this report as the basis for issues to be
incorporated into Council’s submission and note that the Asset Protection Zones
should be retained in the Concept Plan Approval.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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Longueville Road Intersections with Birdwood
Avenue and Little Street
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200
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RESOLVED on the motion of Councillors Brooks-Horn and Bennison that Council:-
1. Endorse
the proposed Option A traffic management scheme dated 2 August 2013 (shown
attached as AT-2) for the purpose of public exhibition;
2. Place ‘Option
A’ Traffic Management Scheme on exhibition for 6 weeks in accordance with the
consultation strategy outlined in this report; and
3. Receive
a further report following the exhibition period to consider the results of
the community consultation and the next steps in the development of the
scheme.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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Participation in the 'Racism. It Stops with
Me' Campaign
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201
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RESOLVED on the motion of Councillors Palmer and Brent that Council
authorise the General Manager to sign a ‘Racism. It Stops With Me’ ‘Supporter
Agreement’ to help prevent and reduce racism.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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Leasing of Local Tennis Facilities
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202
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RESOLVED on the motion of Councillors Brooks-Horn and Bennison that:-
1. The General Manager organise a meeting with representatives
from tennis clubs with three (3) courts or more, Councillors, Tennis NSW,
relevant Council staff within the next three (3) months to ascertain the
clubs needs in relation to management and access to the facilities;
2. A Councillor workshop be conducted to consider the outcomes
of the meeting; and
3. The General Manager submit a report on the outcome of the
workshop.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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Lane Cove River Coastal Zone Management Plan
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203
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RESOLVED on the motion of Councillors Brooks-Horn and Bennison that the amended Lane Cove River Estuary Coastal Zone Management Plan
be deferred to a workshop.
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For the Motion were Councillors
Brooks-Horn, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total
7).
Against the Motion was Councillor Palmer (Total 1).
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NSROC Tender No.12/13 for Road Surfacing,
Patching and Associated Works
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204
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RESOLVED on the motion of Councillors Brooks-Horn and Bennison that Council:-
1. Accept
the tenders from Downer EDI Works Pty Ltd, J & M Schembri Pty Ltd, Ozpave
(Aust) Pty Ltd and Stateline Asphalt Pty Ltd for Road Surfacing, Patching and
Associated Works for two years subject to these contractors having their
policies,
licences and WHS requirements assessed and approved with BNG Conserve.
2. Accept
the tender from Boral Asphalt for Road Surfacing, Patching and Associated
Works for two years subject to them having their policies, licences and WHS
requirements assessed and approved with BNG Conserve and accepting that
Council will only agree to the proposed amendment to Annexure Part A Clause
5.5 of the conditions of contract.
3. Authorise
the General Manager to enter into contracts with these companies.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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Review of Independent Audit Committee
Appointments
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205
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RESOLVED on the motion of Councillors Brooks-Horn and Bennison that Council
re-appoint Ms Bernice Kesbah and Mr Mark Shum as its
two (2) independent representatives on the Internal Audit Committee for the
term commencing on 1 October 2013 and ending on 30 September 2016.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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Request for Travel Expenses - Town Crier
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206
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RESOLVED on the motion of Councillors Brooks-Horn and Bennison that Council:-
1. Give Public Notice under Section 356 of the Local Government
Act 1993 of its intention to grant Mr Bill Wallace $560 to assist in travel
expenses to attend the 2013 National Town Crier Championships to represent
Lane Cove; and
2. Subject to no objections being received, provide a grant to Mr
Bill Wallace of $560.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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Lane Cove Traffic Committee Meeting held on
Tuesday 16 July 2013
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207
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RESOLVED on the motion of
Councillors Brooks-Horn and Strassberg that Council adopt the recommendations
of the Lane Cove Traffic Committee meeting held on Tuesday 16 July 2013.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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Policy on Payment of Expenses and Facilities
to Councillors
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208
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RESOLVED on the motion of
Councillors Brooks-Horn and Bennison that Council:-
1. Endorse
the Draft Policy on Payment of Expenses and Provision of Facilities to
Councillors dated 19 August 2013 and shown attached as AT-1, for the purpose
of public exhibition;
2. Place
the Draft Policy on public exhibition for 6 weeks and community consultation
take place in accordance with the consultation strategy outlined in this
report; and
3. Receive
a further report following the exhibition period to consider the results of
the community consultation.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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Officer Reports for Information
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4th Quarter Review of the 2012-2013 Delivery
Program and Operational Plan
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209
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RESOLVED on the motion of Councillors Bennison and Brooks-Horn that the
4th Quarter Review of the 2012-2013 Delivery Program and Operational Plan be
received and noted.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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Council Snapshot
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210
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RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Council receive and note the report.
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For the Motion were Councillors
Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison
(Total 8).
Against the Motion was Nil (Total 0).
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CLOSE
The meeting closed at 9:21pm.
Confirmed at the Ordinary Council
Meeting of 16 September 2013, at which meeting the signature herein is
subscribed.
MAYOR
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MINUTES *********
