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Minutes

Ordinary Council Meeting

19 August 2013, 7:06pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.


Ordinary Council 19 August 2013

Minutes

 

PRESENT: Councillor S. Bennison (Chair), Councillor K. Brent, Councillor D. Brooks-Horn, Councillor M. Gold, Councillor D. Hutchens, Councillor D. Karpin, Councillor P. Palmer, and Councillor D. Strassberg.

 

ALSO PRESENT: General Manager, Executive Manager – Corporate Services, Executive Manager – Environmental Services, Executive Manager – Open Space & Urban Services, Executive Manager – Human Services, Director – Major Projects and Governance Officer.

The Mayor made a presentation to Local Area Commander, Rob Critchlow to thank him for his service to the community.

DECLARATIONS OF INTEREST:

Councillor Bennison declared a non pecuniary interest that is not significant in ‘Lane Cove Plaza – Stage 2 Upgrade’ as he is the accountant for a business in the plaza. He indicated he would not discuss or vote on the motion.

 

APOLOGIES  

Apologies were received on behalf of Councillor S. Cheong.

180

RESOLVED on the motion of Councillors Brooks-Horn and Bennison that the apology be accepted and leave of absence be granted.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

OPENING OF MEETING WITH PRAYER

The meeting was opened with a prayer by Simon Ambler of the Christian City Church.

 

ACKNOWLEDGEMENT OF COUNTRY

The Mayor gave an acknowledgement of Country.

 

WEBCASTING OF COUNCIL MEETING

The Mayor advised those present that the Meeting was being webcast.

 

SUSPENSION OF STANDING ORDERS

181

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

PUBLIC FORUM

David Smith of Hurstville, commenting on the Little Lane Development and suggesting a redesign of the proposed development so that the asset could generate a recurrent income stream in the long term, including the inclusion of a medical centre and a retirement village component.

David Gleeson of Longueville, opposed to the planning proposal for the rezoning of Blaxlands Corner, Longueville citing concerns including traffic and parking, height and density, and fit with the character of the area.

David Frish of Mosman and Club Secretary of Lane Cove Tennis Club, opposed to the proposal for tendering of the management of local tennis facilities in Lane Cove to commercial operators and requesting Council continue to allow clubs to independently manage their activities, acknowledging clubs need to do more to promote tennis and the services available to the local community, and highlighting initiatives that their club has commenced to do this.

Jacqueline Scott of Lane Cove, seeking Council’s assistance and support in finding a workable solution to prevent the closure of Meeting House Preschool in 2014.

Doug Stuart of Longueville, commending Council on the report regarding the submission for 150 Epping Rd, Lane Cove and opposed to the update to the proposed redevelopment of Rosenthal Carpark site. He also spoke on behalf of Matthew Fisher of Lane Cove, requesting additional considerations in regards to the Lane Cove Plaza Redevelopment.

Giorgio Baracchi, CEO of RecycleSmart, advising of their recently completed research study which explored recycling behaviours within Lane Cove, specifically in response to incentivising recycling,  and highlighting discrepancies in the report including the financial analysis, advising a pilot program could be more cost effective than outlined.

Eddy Sirca of Greenwich, highlighting concerns regarding the Kingslangely Bus Bay proposal and the consultation process undertaken, recommending Council defer construction of a new bus bay but proceed with the other measures proposed in the report, specifically the widening of the wombat crossing and changes to the signage outside the school.

Ann-Marie Sirca expressing concerns that the bus bay proposal for Kingslangely Road does not deliver workable solutions for the buses, suggesting alternative options that may be considered and raising the possibility of carrying out the works in a two stage approach with the cheaper higher impact solutions first, followed by more costly works if still required.

Councillor Brent left the meeting at 7:42pm.

Gary Butler, President of the Lane Cove Tennis Club, commenting on the tendering of the management of local tennis facilities in Lane Cove, suggesting a commercial operation would not be as adaptable to the local community as the existing club operations.

Councillor Brent returned to the meeting at 7:44pm.

RESUMPTION OF STANDING ORDERS

182

RESOLVED on the motion of Councillors Bennison and Gold that Standing Orders be resumed.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 15 JULY 2013

183

RESOLVED on the motion of Councillors Brooks-Horn and Hutchens that the minutes of the Ordinary Council meeting held on the 15 July 2013 be received and confirmed.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Procedural Motion

184

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Kingslangley Rd Bus Bay Scheme be moved forward and dealt with as the next item.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 


 

Kingslangley Road Bus Bay Scheme

185

RESOLVED on the motion of Councillors Brooks-Horn and Bennison that:-

1.   Council approves the installation of the agreed Kingslangley Road Bus Bay Scheme as shown in attachment AT-1;

2.   The effectiveness of the scheme is assessed after the 6-month trial period; and

3.   The General Manager report back to Council within 4 months of the ‘Committee agreed Stage 2’ where other parts of Kingslangley could be widened to increase traffic flow and pedestrian access.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Procedural Motion

186

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that RecycleSmart Household Waste Diversion Research Review” be brought forward and dealt with as the next item.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Suspension of Standing Orders

187

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Standing Orders be suspended for the receipt of additional information from representatives of RecycleSmart.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Resumption of Standing Orders

188

RESOLVED on the motion of Councillors Palmer and Bennison that Standing Orders be resumed.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

RecycleSmart Household Waste Diversion Research Review

189

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Council defer the matter so the General Manager can further investigate the commercial arrangements and report back to Council.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 


 

Procedural Motion

190

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that the following matters be brought forward:-

·        Results of EOI and Tender Selection for Little Lane Car Park Redevelopment; 

·        Update on Proposed Redevelopment of Rosenthal Carpark Site; and

·        Lane Cove Plaza - Stage 2 Upgrade.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Results of EOI and Tender Selection for Little Lane Car Park Redevelopment 

191

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Council:-

1.   Approve a Project Delivery Agreement structure model set out in the report for the purpose of tender documentation for the redevelopment of the Little Lane Car Park 1-5 Little Street, Lane Cove;

2.   Endorse the Capital Expenditure Review and approve, in principle, the financing of the Council’s public infrastructure assets and facilities to be incorporated into the redevelopment of the Little Lane Car Park;

3.   Endorse in principle the inclusion in the tender documentation of a pedestrian footbridge over Little Street;

4.   Request the General Manager to notify the Division of Local Government Department of Premier and Cabinet of the redevelopment of the Little Lane Car Park project;

5.   Approve the General Manager issuing an invitation to tender to the 6 respondents to the EOI as set out in the confidential memorandum to Councillors dated 12 August 2013;

6.   Notify unsuccessful respondents to the EOI of Council’s decision; and

7.   Request the General Manager to investigate and report on alternate car parking arrangements whilst the Little Lane Car park is unavailable for use.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Update on Proposed Redevelopment of Rosenthal Carpark Site

192

RESOLVED on the motion of Councillors Brooks-Horn and Bennison that Council:-

1.   Receive and note this report;

2.   Endorse the design principles developed through the community consultation for the public domain space (‘Option B’ being approximately two thirds of the site) as shown attached as AT-1 and that they, together with the concept plans for the retail space, inform the brief for the design competition; and

3.   A further report be submitted to Council in due course regarding the design competition brief.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

Councillor Scott Bennison left the meeting at 8:22pm.

The Deputy Mayor took the Chair.

 

Lane Cove Plaza - Stage 2 Upgrade

193

RESOLVED on the motion of Councillors Karpin and Hutchens that:-

1.  Council adopt the conceptual plans and perspectives for the Lane Cove Plaza – Stage 2 Upgrade, and place on public exhibition in accordance with the community consultation strategy outlined in the report, for a period of 6 weeks subject to an additional perspective of the:-

a)  eastern end from the opposite side of Longueville Rd; and

b)  western end from outside the post office.

2.  Following community consultation, a further report come back to Council on the community’s preferred option for the Lane Cove Plaza - Stage 2 Upgrade.  

3.  In conjunction with the opening of the Plaza Stage 2 that Council conduct a barista festival.

4. A report come back to Council on the allocation of outdoor seating.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin and Strassberg (Total 7).

Against the Motion was Nil (Total 0).

Absent was Councillor Bennison (Total 1).

 

Councillor Bennison returned to the meeting at 8:34pm.

The Mayor resumed the Chair.

 

Matter Arising

PUBLIC ART IN THE PLAZA

194

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that with regard to the proposed Public Art in the Plaza, Council request suggestions from the Aboriginal Advisory Committee for suitable public art that references the Traditional Owners of Lane Cove ‘The Cameraygal People’ which could be considered by the Public Art Committee for inclusion in the Plaza.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Mayoral Minutes

 

Effects on Local Government by FBT Changes

195

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Council write to:-

1.    The current Federal Treasurer and the Prime Minister objecting to the removal of the Statutory Method for the calculation FBT on employer provided motor vehicles; and

2.    Local Government NSW and ask for their support in condemning the removal of the Statutory Method.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Celebrations for Bennelong

196

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Council request advice from our Aboriginal Advisory Committee as to the appropriateness of Council commemorating Bennelong as part of our Cameraygal Festival.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Sister City Visit Hu Zhou City, China

197

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that:-

1.        Council write to the Mayor of Hu Zhou City and formally invite him and his delegation to Lane Cove;

2.        The General Manger and the Lane Cove Chamber of Commerce invite interested businesses to a welcome dinner at the discretion of the General Manager; and

3.        In light of this request, the General Manager request a meeting with the Principal of Lane Cove West Public School to determine if there is an opportunity for funding to rebuild local schools.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Notices of Motion

 

Community Volunteers

198

RESOLVED on the motion of Councillors Strassberg and Brent that the General Manager investigate and report back on the cost and format for a thank you event for community volunteers, possibly at Blackman Park or Pottery Green and consider combining this with  annual grants cheque presentation.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Officer Reports for Determination

 

Proposed Concept Plan Amendment - 150 Epping Rd

199

RESOLVED on the motion of Councillors Brooks-Horn and Bennison that Council endorse this report as the basis for issues to be incorporated into Council’s submission and note that the Asset Protection Zones should be retained in the Concept Plan Approval.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 


 

Longueville Road Intersections with Birdwood Avenue and Little Street

200

RESOLVED on the motion of Councillors Brooks-Horn and Bennison that Council:-

1.   Endorse the proposed Option A traffic management scheme dated 2 August 2013 (shown attached as AT-2) for the purpose of public exhibition;

2.   Place ‘Option A’ Traffic Management Scheme on exhibition for 6 weeks in accordance with the consultation strategy outlined in this report; and

3.   Receive a further report following the exhibition period to consider the results of the community consultation and the next steps in the development of the scheme.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Participation in the 'Racism. It Stops with Me' Campaign

201

RESOLVED on the motion of Councillors Palmer and Brent that Council authorise the General Manager to sign a ‘Racism. It Stops With Me’ ‘Supporter Agreement’ to help prevent and reduce racism.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Leasing of Local Tennis Facilities

202

RESOLVED on the motion of Councillors Brooks-Horn and Bennison that:-

1.   The General Manager organise a meeting with representatives from tennis clubs with three (3) courts or more, Councillors, Tennis NSW, relevant Council staff within the next three (3) months to ascertain the clubs needs in relation to management and access to the facilities;

2.   A Councillor workshop be conducted to consider the outcomes of the meeting; and

3.   The General Manager submit a report on the outcome of the workshop.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Lane Cove River Coastal Zone Management Plan

203

RESOLVED on the motion of Councillors Brooks-Horn and Bennison that the amended Lane Cove River Estuary Coastal Zone Management Plan be deferred to a workshop.

 

For the Motion were Councillors Brooks-Horn, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 7).

Against the Motion was Councillor Palmer (Total 1).

 

NSROC Tender No.12/13 for Road Surfacing, Patching and Associated Works

204

RESOLVED on the motion of Councillors Brooks-Horn and Bennison that Council:-

1.   Accept the tenders from Downer EDI Works Pty Ltd, J & M Schembri Pty Ltd, Ozpave (Aust) Pty Ltd and Stateline Asphalt Pty Ltd for Road Surfacing, Patching and Associated Works for two years subject to these contractors having their

      policies, licences and WHS requirements assessed and approved with BNG Conserve.

2.   Accept the tender from Boral Asphalt for Road Surfacing, Patching and Associated Works for two years subject to them having their policies, licences and WHS requirements assessed and approved with BNG Conserve and accepting that Council will only agree to the proposed amendment to Annexure Part A Clause 5.5 of the conditions of contract.

3.   Authorise the General Manager to enter into contracts with these companies.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Review of Independent Audit Committee Appointments

205

RESOLVED on the motion of Councillors Brooks-Horn and Bennison that Council re-appoint Ms Bernice Kesbah and Mr Mark Shum as its two (2) independent representatives on the Internal Audit Committee for the term commencing on 1 October 2013 and ending on 30 September 2016.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Request for Travel Expenses - Town Crier

206

RESOLVED on the motion of Councillors Brooks-Horn and Bennison that Council:-

1.  Give Public Notice under Section 356 of the Local Government Act 1993 of its intention to grant Mr Bill Wallace $560 to assist in travel expenses to attend the 2013 National Town Crier Championships to represent Lane Cove; and

2.  Subject to no objections being received, provide a grant to Mr Bill Wallace of $560.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Lane Cove Traffic Committee Meeting held on Tuesday 16 July 2013

207

RESOLVED on the motion of Councillors Brooks-Horn and Strassberg that Council adopt the recommendations of the Lane Cove Traffic Committee meeting held on Tuesday 16 July 2013.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Policy on Payment of Expenses and Facilities to Councillors

208

RESOLVED on the motion of Councillors Brooks-Horn and Bennison that Council:-

1.    Endorse the Draft Policy on Payment of Expenses and Provision of Facilities to Councillors dated 19 August 2013 and shown attached as AT-1, for the purpose of public exhibition;

2.    Place the Draft Policy on public exhibition for 6 weeks and community consultation take place in accordance with the consultation strategy outlined in this report; and

 

3.    Receive a further report following the exhibition period to consider the results of the community consultation.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Officer Reports for Information

 

4th Quarter Review of the 2012-2013 Delivery Program and Operational Plan

209

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that the 4th Quarter Review of the 2012-2013 Delivery Program and Operational Plan be received and noted.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

Council Snapshot

210

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Council receive and note the report.

 

For the Motion were Councillors Brooks-Horn, Palmer, Brent, Gold, Hutchens, Karpin, Strassberg and Bennison (Total 8).

Against the Motion was Nil (Total 0).

 

CLOSE

 

The meeting closed at 9:21pm.

 

Confirmed at the Ordinary Council Meeting of 16 September 2013, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

********* END OF MINUTES *********