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Agenda

Ordinary Council Meeting

20 May 2013

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Monday 20 May 2013 commencing at 7.00pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Scott Bennison. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 20 May 2013

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 15 APRIL 2013

 

Mayoral Minutes

 

2.       Local Government Reforms - Sansom Review

 

3.       Constitutional Recognition of Local Government

 

4.       Metropolitan Mayors Association Proposal

 

Orders Of The Day

 

Notices of Motion

 

5.       Lane Cove Village Structure Plan Update and Revision

 

Officer Reports for Determination

 

6.       Kingslangley Road Bus Bay Scheme

 

7.       Dog Walking Companies in Lane Cove

 

8.       Screening of Televised Events in Lane Cove Plaza

 

9.       Tender for Access Road Across 304-314 Burns Bay Road

 

10.     Financial Assistance to Community Groups 2013-2014

 

11.     Little Lane Car Park Redevelopment - Business Case

 

12.     Tender for Bushland Regeneration

 

13.     Tender for Grass Cutting

 

14.     LEP Amendment: 1 - 5 Birdwood Avenue Zoning - Finalisation

 

15.     Draft Metropolitan Strategy for Sydney 2031

 

16.     Results of the Consultation on the 2013/14 Draft Delivery and Operational Plan, Draft Budget and Fees and Charges

 

17.     3rd Quarter Review of the 2012-2013 Budget

 

18.     Northern Sydney Region of Councils (NSROC) Waste Disposal Strategy

 

19.     Lane Cove Traffic Committee Meeting Held on Tuesday 16 April 2013

 

20.     Local Government Women's Summit

 

21.     Funding under Round 6 of the Sustainability Small Grants Program

 

22.     Local Government Remuneration Tribunal Determination for Councillor Fees

 

Officer Reports for Information

 

23.     3rd Quarter Review of the 2012-2013 Delivery Program and Operational Plan

 

24.     Shorefest Report 2013

 

25.     Council Snapshot  

 

 

 

 

        


Ordinary Council Meeting 20 May 2013

Local Government Reforms - Sansom Review

 

 

Subject:          Local Government Reforms - Sansom Review    

Record No:    SU3474 - 22415/13

Division:         Lane Cove Council

Author(s):      Councillor Scott Bennison 

 

 

Executive Summary

 

The Independent Local Government Review Panel released its ‘Future Directions for NSW Local Government’ report on 24 April 2013. A link to the full Report is included as AT1. The overarching goal for the Panel is for “a more sustainable system of democratic local government that has added capacity to address the needs of local and regional communities and to be a valued partner of State and federal governments”.

 

Discussion

 

There are 20 key areas with recommendations and proposals outlined in the Report. Whilst staff are currently evaluating these, I consider it necessary for Council to consider and determine its position in relation to the key issue or amalgamations, as proposed by the report. The Panel is proposing a “new set of local government structures that can be ‘mixed and matched’ in different ways in response to the varying needs of communities and regions:-

 

1.   ‘New-look’ County Councils – statutory groupings of local councils established under the Local Government Act that can undertake a range of ‘high-level’ functions on behalf of their members (the precise mix of functions can vary from region to region)

2.   ‘Standard’ local councils operating along very similar lines to the current provisions of the Local Government Act, except for the referral of some strategic functions to the new County Councils

3.   ‘Local Boards’ – a new type of elected, community-based local government unit with limited responsibilities delegated from a local council or County Council. (Provide representation and some delegated service delivery at suburb or district level within very large metropolitan councils or as a transitional measure to amalgamation)”

 

For Metropolitan Sydney, the report states the Panel concluded “local councils in the Sydney basin should be significantly reduced, especially in the inner and eastern suburbs, on the lower North Shore and around Parramatta and Liverpool”, and that “on balance, looking ahead to the mid-21st Century when Sydney’s population will reach about 7 million, having about 15 councils is appropriate.” The main reason used to justify amalgamations in the Metropolitan area was the negative financial assessments undertaken by TCorp. I believe that some of the data and the assumptions in the TCorp report are incorrect and therefore any conclusions made in the Samson Report that have relied on this data are also incorrect. I understand SSROC are commissioning a review of the methodology used and I believe this Council should look to participate in such a review, and or with other councils in NSROC in a similar review.

 

In terms of Lane Cove, the Panel outlined its preferred options for boundary changes including Lane Cove, North Sydney, Willoughby, Hunters Hill, Mosman and possibly the eastern third of Ryde to amalgamate or combine as a strong County Council. This would generate a population base of about 256,000 (excluding Ryde) by 2036. An amalgamation of councils of this nature will severely impact on maintaining the principle of local democracy for our community. I believe our community wants Council to fight for local democracy, and on this basis Council should support the proposal for sharing services at a regional level, but not necessarily through formation of a County Council.


The panel suggests that at a minimum, each County Council should have the following set of core functions:-

 

strategic regional and sub-regional planning

regional advocacy, inter-government relations and promoting collaboration with State and federal agencies in infrastructure and service provision

management of, or technical support for, water utilities (except for the Lower Hunter and Illawarra which are served by State-owned corporations)

road network planning and major projects

waste and environmental management (including weeds and floodplain management)

regional economic development

library services

‘high level’ corporate services

 

The Panel clearly sees a strong ongoing role for regional collaboration, with a major focus being significantly enhancing regional capacity for strategic planning, advocacy, partnership with the state government, and shared services. I consider maintaining local democracy should not be lost in the discussions on strengthening regional collaboration. The functions noted above are, for the most part, roles that ROCS could or currently do. Lane Cove already participates in Regional Library Services through Shorelink. NSROC already co-ordinates Regional Road Construction Contracts and other smaller services and is exploring increasing its capacity for these roles as per the work undertaken in developing Regional Waste Management Services with a new governance framework.  This option will further enhance regional shared services opportunities for Council, not necessarily as a County Council.

 

Next Steps

 

The Panel is seeking submissions on its paper and proposals by 28 June 2013. The Panel is also holding a series of consultation meetings across Sydney in May/June 2013, including Friday 14 June 2013 in Chatswood for Mosman, Hornsby, The Hills, Ku-ring-gai, Hunters Hill, Lane Cove, Willoughby and North Sydney councils (2-5pm), and Community Meeting (6-8pm).

NSROC at its meeting of 9 May resolved to convene a special workshop of councillors across the region in June to deliberate on the report and, from this process, a NSROC submission will be developed. The date of this workshop has not yet been determined, however, Council will be represented. Additionally, the General Manager and I will be attending a meeting at North Sydney Council on 29 May to discuss the report with the other councils suggested in the Report to amalgamate with Lane Cove. I also propose to raise at that meeting the concerns mentioned earlier about the methodology TCorp applied in their assessment of the sustainability of NSW councils. It will be necessary for Council to make a contribution towards funding an independent review of the methodologies applied, and I seek Councils support for this.

I consider it appropriate for Council to formally adopt and develop a position on the issue prior to participating in these events. I therefore recommend as follows:-

 

RECOMMENDATION

 

That Council:-

 

1.   Receives and notes the Mayoral Minute;

 

2.   Confirm its opposition to any forced amalgamations of councils and subsequent loss of local democracy, as per the option outlined in the Samson report;

 

3.   Investigate on a regional basis the potential for shared services as per the model outlined in this report;

 

4.   Participate in the meeting with neighbouring councils on 29 May and the NSROC workshop in June 2013, to consider and develop a regional response to the proposed reforms; and

 

5.   Council delegate authority to the Mayor and General Manager to make a contribution towards funding an independent review of the methodologies applied by TCorp in undertaking an assessment of the financials sustainability of NSW councils.

 

6.   Convene a Community Forum to discuss the Samson Report.

 

 

 

 

 

Councillor Scott Bennison

Mayor

 

 

ATTACHMENTS:

AT‑1 View

Future Directions for NSW Local Government

64 Pages

Available Online

 

 


Ordinary Council Meeting 20 May 2013

Constitutional Recognition of Local Government

 

 

Subject:          Constitutional Recognition of Local Government    

Record No:    SU3474 - 22636/13

Division:         Lane Cove Council

Author(s):      Councillor Scott Bennison 

 

 

Executive Summary

 

The Prime Minister has recently stated that there will be a referendum at the next Federal election on whether Local Government should have Constitutional recognition.  This has become an issue as a result of the 2009 High Court Case which undermines direct funding to councils.

 

There are a lot of­­ views being put forward by numerous commentators, most of which have no idea of how Local Government works and I believe that for our residents, Council needs to promote its position of support for the issue and put forward its case for Constitutional recognition.

 

 

RECOMMENDATION

 

That the General Manager prepare a report for the next Council meeting outlining Council’s case for support of Constitutional recognition.

 

 

 

 

 

 

Councillor Scott Bennison

Mayor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 20 May 2013

Metropolitan Mayors Association Proposal

 

 

Subject:          Metropolitan Mayors Association Proposal    

Record No:    SU896 - 22674/13

Division:         Lane Cove Council

Author(s):      Councillor Scott Bennison 

 

 

Executive Summary

 

On 10 April 2013 Mayors or Delegates from 14 Sydney metropolitan councils met at a forum hosted by the City of Canterbury to discuss the formation of a new peak body to represent the common interests of councils in the Sydney Metropolitan Area.

 

Discussion

 

The Forum expressed concern over the effectiveness of Local Government Association NSW in its advocacy role and consultation with and on behalf of Sydney Metropolitan councils in a number of important areas, including Planning Reform, the Independent Review of Local Government, currently being conducted, the foreshadowed early intervention legislation and the Review of the Local Government Act.

 

The consensus of the forum was that Sydney Metropolitan Mayors should form an association that would focus on the Sydney metropolitan area and collaborate and consult with the Federal and NSW Governments to represent the common and emerging issues affecting councils in the Sydney metropolitan area on the future of this region. The new body would be known as the Metropolitan Mayors’ Association (MMA).

 

The Forum agreed:-

 

1.               The Councils of the Sydney metropolitan area share many common interests, including planning systems and regulations, infrastructure issues, economic development and the regulation of the local government sector.

2.               The Councils of the Sydney metropolitan area want an efficient, consultative, cost effective and member focused organisation to coordinate action and advocacy on matters of shared interest.

 

The 14 Councils being broadly representative of NSROC, SHOROC and SSROC at the meeting agreed to submit a Mayoral Minute to their next available Council meeting seeking a resolution for the purpose of forming the MMA.

 

Canterbury City Council (SSROC) has written to all Councils in Metropolitan Sydney encouraging them to consider becoming a member of the Metropolitan Mayors’ Association and to coordinate responses. Subject to receipt of responses, an inaugural meeting of the MMA will occur as soon as practicable.

 

As an alternative the NSROC and SHOROC Council’s, which combined represent all of Northern Sydney, some 750,000 people, can collaborate on bigger issues such as those outlined above, making use of the existing administrative support in place. The ability for the proposed new association to function any more effectively than Local Government NSW, with 43 Metropolitan Mayors and no dedicated administration or funding is questionable.


 

 

RECOMMENDATION

 

That Council determine its position on this issue and notify NSROC of the result.

 

 

 

 

 

 

Councillor Scott Bennison

Mayor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

          


Ordinary Council Meeting 20 May 2013

Lane Cove Village Structure Plan Update and Revision

 

 

Subject:          Lane Cove Village Structure Plan Update and Revision    

Record No:    SU4951 - 22899/13

Division:         Lane Cove Council

Author(s):      Councillor Karola Brent 

 

 

Executive Summary

 

The current Village Structure Plan was created in 2008. Since then, the Village has changed significantly and it will continue to grow and change in the future. Council is in the process of planning the redevelopment of the Rosenthal Avenue Car Park. There are also several new residential developments at various stages around the perimeter of the Village, which will bring a number of new residents to the area.

 

 

RECOMMENDATION

 

That Council update:-

 

1.   The Maunsell Traffic & Transport Study 2007, giving due consideration to the developments that have occurred in the Town Centre since then and their impacts on traffic and transport; and

2.   Its Public Domain Master Plan for the Town Centre, giving due consideration to the work that has been undertaken to date and the proposed upgrade of the Rosenthal Avenue and Little Lane Car Parks.

 

 

 

 

 

 

Councillor Karola Brent

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

   


Ordinary Council Meeting 20 May 2013

Kingslangley Road Bus Bay Scheme

 

 

Subject:          Kingslangley Road Bus Bay Scheme    

Record No:    SU5085 - 21045/13

Division:         Open Space and Urban Services Division

Author(s):      Tim Sullivan 

 

 

Executive Summary

 

Council recently conducted a consultation in relation to a proposed bus bay scheme on Kingslangley Road outside Greenwich Primary School. The scheme includes changes to parking restrictions, a new pedestrian wombat crossing and improvements to bus passenger waiting facilities. This report outlines how the scheme could be amended to address concerns raised during the consultation, whilst maintaining the substantive benefits of the original scheme proposal.

 

Background

 

Sydney Buses contacted Council in June 2012 to advise that Service No 265 was having difficulty completing its route due to parked vehicles on Kingslangley Road between Lansdowne Street and St Vincents Road.

 

Council, in consultation with Greenwich Primary School, Sydney Buses and Roads and Maritime Services, subsequently developed a proposal to install a new bus bay on the south side of Kingslangley Road near to the school to assist traffic flow and passenger safety adjacent to the school bus stops. The proposal also included changes to parking restrictions to improve traffic flow at other pinch points during school drop off and pick up times, as well as improvements to bus passenger waiting facilities. More details on the original scheme proposal, including an artist’s impression, are included at AT-1.

 

A public exhibition of the proposal was held from 27 March to 23 April 2013. This included letter drops to affected residents, displays in Greenwich Primary School and at the Civic Centre, notification on the Lane Cove Council website and a public meeting held at No. 19 Kingslangley Road attended by Council’s Acting Manager – Traffic and Transport. Written submissions were received from the following organisations:-

 

-     Greenwich Primary School;

-     Greenwich Primary School Parents and Citizens (P&C); and

-     Kingslangley Road Residents Group.

 

A consultation report summarising the submissions is included at AT-2.

 

Discussion

The consultation responses were in relation to the following broad themes:-

 

-     Some unrestricted parking should be retained on Kingslangley Road between St Vincents Road and Lansdowne Street;

-     Designated ‘Drop-off’ Zones should be provided on the school side of Kingslangley Road;

-     ‘No Stopping’ and ‘No Parking’ Zones should only apply during school peak hours;

-     The proposed bus bay should be longer and narrower; and

-     The existing public bus stops on the north side of Kingslangley Road should stay where they are.

 

The community feedback was subsequently incorporated in to an amended scheme proposal, which is set out in detail in AT- 3. It also explains why certain suggestions from the community could not be supported. The main amendments are as follows:-

-     Introduction of a dedicated 60 metre long ‘Drop-off / Pick-up’ Zone outside Greenwich Primary;

-     Provision of parking for residents and visitors on sections of Kingslangley Road (south side) outside of School Zone hours; and

-     Retention of public bus stops in current locations to preserve amenity for bus users.

 

Conclusion

The public consultation on the Kingslangley Road Bus Bay was a valuable exercise which resulted in many sensible suggestions to improve the scheme.  As a result of feedback received, Council’s Traffic and Transport Team have significantly amended the design of the scheme and present it to Council for approval.

 

 

 

RECOMMENDATION

 

That Council:-

 

1.   Approve the immediate installation of the amended Kingslangley Road Bus Bay Scheme and associated improvements, as shown in Plan 683b and attached as AT-4.

2.   Notify all individuals and organisations who responded to the consultation of Council’s decision.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Kingslangley Road Bus Bay Scheme - Consultation Package

12 Pages

AT‑2 View

Kingslangley Road Bus Bay Scheme - Summary of Community Feedback

14 Pages

AT‑3 View

Kingslangley Road Bus Bay Scheme - Amended Scheme Proposal

10 Pages

AT‑4 View

Kingslangley Road Bus Bay - Plan 683b - Revised parking restrictions

1 Page

 

 


Ordinary Council Meeting 20 May 2013

Dog Walking Companies in Lane Cove

 

 

Subject:          Dog Walking Companies in Lane Cove    

Record No:    SU1277 - 22555/13

Division:         Open Space and Urban Services Division

Author(s):      Susan Butler 

 

 

Executive Summary

 

There are a number of commercial Dog Walking businesses using Council’s parks and reserves to operate their business. Currently, Council does not have a policy which sets out conditions for the use of its parks and reserves by these businesses, including any requirement for these businesses to provide details of their public liability insurance.

 

Council could consider developing a policy and registration system whereby commercial dog walkers must register with Council and then be required to comply with certain conditions in order to operate their business in Council’s parks and reserves.

 

Background

 

It was resolved at the meeting of 15 April 2013 that Council receive a report on how Council's Open Space is used by dog walking businesses, which addresses the following issues:-

“1.        The number of animals allowed per walker;

2.         The responsibilities of the walker as far as safety and public health is concerned;

3.         If these dog walking businesses have appropriate public liability insurance in line with Council's requirement; and

4.         If these businesses have to register with Lane Cove Council as they are a commercial business using Council's off-leash areas for profit.”

 

Discussion

 

Both the Local Government Act 1993 and the Crown Lands Act 1989 have provisions which govern the use of Public Open Space for various specified activities/prescribed purposes and the requirement for any person engaging in these various activities/purposes to obtain Council approval.

 

Council needs to be able to regulate the use of Public Open Space by organised commercial groups who wish to use Public Open Space under Council’s care, control and management for running their business. These businesses gain revenue from their use of open space that has been set aside primarily for the recreational, physical health and well being of the community as a whole.

 

Commercial fitness groups and personal trainers who use Council’s parks and reserves for their businesses are charged an annual licence fee and need to provide Council with details of their public liability insurance. Council charges local sporting clubs and association to use sporting ovals and also applies user charges for events in parks such as weddings, parties, filming and other events.

 

There are 17 off leash dog exercise areas in Lane Cove parks and reserves. Six of these, Blackman Park, Bob Campbell Oval, Burns Bay Reserve, Kingsford Smith Oval, Pottery Green and Tantallon Oval are primarily used for the playing of organised sport. Unleashed dogs are allowed on these fields at times when there is no formal booking by sporting clubs and associations and when formal play or training has ceased.

 

There are some dog walking companies that are regularly observed using these grounds for exercising dogs, particularly Kingsford Smith Oval, Bob Campbell Oval and Blackman Park. Council staff have observed commercial dog walkers with up to 8 at any one time. Council’s Keeping of Animals Policy allows for a maximum of 2 dogs on any premises, with the possibility of further approval up to a maximum of 4 dogs, and any dog walker should not be inconsistent with this policy. Council considers that this is the maximum number of dogs over which one person would be able to maintain effective control.

 

Kingsford Smith Oval is currently used by up to 10 dog different businesses on a regular basis, with between 3 to 8 dogs per dog walker, with each visit being between 30 minutes and 1 hour. Commercial dog walkers are using this oval every day, all day, coming from a wide area including North Sydney, Gladesville and Ryde. The large number of dogs per dog walker means that the dogs are not always under effective control when they are all off leash. The dog walkers do not always clean up after their dogs, do not stop the dogs from digging holes on the playing surface or repair any damage that has been done, or comply with directions from Council’s Greenkeeper about these matters or keep their dogs away from Council staff and machinery when maintaining the ground. There has been an incident when one of these dogs attacked the Greenkeeper and there have been a number of other close calls. The use of Kingsford Smith Oval by commercial dog walkers during weekdays in the day is greater than the use by local residents exercising their own dogs.

 

Bob Campbell Oval and Blackman Park are not as heavily used by commercial dog walkers. There are about 4 to 5 regular commercial dog walkers using each park, with between 1 and 6 dogs per dog walker. On one occasion, a dog walker was observed at Bob Campbell Oval with up to 10 dogs. The dog walkers are not always in control of their dogs, but are more likely to clean up after them at these parks, compared to at Kingsford Smith Oval. These dog walkers are mainly local businesses. There are only a small number of dog walkers using Tantallon Oval, with only 1 to 2 dogs per walker. Bob Campbell Oval, Blackman Park and Tantallon Oval are either not fenced or only partially enclosed.

 

Advice from Council’s Consultant Solicitor is that there is power under the Local Government Act 1993 and the Crown Lands Act 1989 for access to Council’s parks and reserves in the form of walking dogs for fee or profit. Consultation will need to occur with the Department of Lands in relation to Council’s parks that utilise Crown Land.

 

Council could consider introducing a registration system whereby commercial dog walkers must register with Council and provide Council with a copy of the approved public liability insurance for a minimum of $10 million and produce documentary evidence of this. Council may consider the introduction of a licencing system similar to that for commercial fitness groups and personal trainers, to help manage the potential impact on other park users, to avoid any exploitation of public land by commercial operators, to minimize the impact on community assets and damage to infrastructure, as well as address public liability concerns.

 

The Policy for the Use of Public Open Space by Commercial Fitness Groups and Personal Trainers has been in operation for nearly 12 months and is due for review. One approach could be to extend that policy to cover other commercial businesses operating in Council’s parks and reserves, which would then include Commercial Dog Walkers. Alternatively, a separate draft Policy for Commercial Dog Walking could be developed, similar to the Policy for Personal Trainers. Consultation would be undertaken to gauge the community’s views.

 

There is no intention to require local residents who exercise their dogs or their neighbour/friend’s dogs in the off-leash dog exercising areas in Lane Cove to provide this information.

 

Conclusion

 

Currently, Council does not have a policy which sets out conditions for the use of its parks and reserves by commercial Dog Walking businesses, including any requirement for these companies to provide details of their public liability insurance or to limit the number of dogs per walker. The reports of the current use of Kingsford Smith Oval in particular would indicate that such a policy may be warranted.

 

This could be achieved by developing a policy and registration system whereby commercial dog walkers must register with Council and provide Council with a copy of the approved public liability insurance for a minimum of $10 million and produce documentary evidence of this.

 

 

RECOMMENDATION

 

That Council develops a Draft Commercial Dog Walking Policy.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 20 May 2013

Screening of Televised Events in Lane Cove Plaza

 

 

Subject:          Screening of Televised Events in Lane Cove Plaza    

Record No:    SU4985 - 22659/13

Division:         Human Services Division

Author(s):      Corinne Dickinson 

 

 

Executive Summary

 

The purpose of this report is to confirm the feasibility of screening live sport and televised events in Lane Cove Plaza. The report highlights the need for consideration to be given to the existing events and community amenity should the screenings take place.

 

As screenings are permissible it is recommended that Council determine how it wishes to proceed with the project.

 

Background

At the Council meeting of 15 March 2013, Council requested a report about the possibility of screening live sporting and other televised events in Lane Cove Plaza. 

Screening of movies and photographic displays has taken place via a temporary screen on the bandstand in the past.  Council and Lane Cove ALIVE have both screened films and celebration DVD’s as part of our overall cultural programs.

A temporary screen has been used in the Plaza for events in the past such as film evenings and screening of celebration presentations for community groups.

The purpose of this Report is to confirm the feasibility of screening live sport and televised events in the Plaza as part of Council’s events programming.

Discussion

This Report addresses the permissions required to screen live television in the Lane Cove Plaza and also the actions that Council would need to take to ensure that any screenings would complement existing event schedules.

Screening of Live Television

Previous screening of movies in the Plaza has been permitted under the public performance license purchased for that individual movie. Each time a film is screened a public performance license must be purchased.

The screening of television in a public area has the following limitations:-

·    It must be free to the public; and

·    An APRA license is required to cover the music within a broadcast.

The actual screening of free-to-air television programs is allowed however the copyright does not extend to music contained within a program.

Council can obtain an APRA (Australian Performing Rights Association) license which covers the performance obligations of any proposed screenings.

Screening of free-to-air television such as sporting events and other programs is therefore permitted within the Lane Cove Plaza.

It is noted that live television has a degree of unpredictability and therefore Council should consider public signage and observe classification codes when evaluating the suitability of a televised event for public viewing.

To address some of these areas of concerns it is suggested that any planned screenings of televised events are advertised to the public in advance and that appropriate signage be placed within the vicinity of the bandstand on the day of the screening to alert visitors to the nature and content classification of the event.

Consideration of Existing Events and Community Amenity

There are a number of event formats available for use in Lane Cove Plaza however the nature of the space within Lloyd Rees Bandstand, proximity to local businesses, existing events program and popularity of the Plaza at varying times all play a role in determining the suitability of format options.

Given the outdoor location of the bandstand, television screenings would be of optimum quality in the evening. Previous film screenings have been achieved through the erection of a temporary screen at the back of the bandstand with rear projection. The quotation of local services to hire and install equipment as well as to staff a two-hour televised event is approximately $1,500.

Concerns raised by residents responding to the resolution passed at the March 15 Council meeting highlight issues regarding the size and permanency of a screen in the Plaza. This Report does not recommend installing a permanent screen in the Plaza.

Other concerns related to the amenity of the area and enjoyment of Plaza visitors. As part of Council’s cultural events program, events are scheduled to appeal to a wide variety of audiences. It is therefore important that any televised events complement not only the audiences reached through the scheduling of the events programs but also be proportionate to the cost of hosting other cultural events in the Plaza.

The success of any televised events would provide insight for future open space plans in the proposed Rosenthal Avenue project.

Conclusion

Council is allowed to televise public sporting and other events shown on free-to-air television in the Plaza.

Any screenings that may take place should not clash with the existing cultural events program through the target audience, relative cost and scheduling. As per previous screenings of films and photo displays, the screen should be temporarily affixed to the bandstand and not a permanent fixture. 

It is anticipated that a cost of $1500 per screening would be required for the erection (and removal) of a screen and for the other equipment required to show free-to-air television. There is currently no budget allocation for these screenings, if Council decides to proceed, a budget allocation would be required, however, sponsorship would be pursued to offset the cost. An initial program could be determined in consultation with Council’s Publications Committee possible events include British Lions Tests, Super 15 Final, State of Origin, Australialian Open Tennis Finals.

To be effective, Council would need to develop a program in advance of the proposed screenings to increase public awareness of the viewing opportunity.

 

RECOMMENDATION

 

That:-

 

1.   Council receive and note this report.

 

2.   Council determine how it wishes to proceed with this project.

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 20 May 2013

Tender for Access Road Across 304-314 Burns Bay Road

 

 

Subject:          Tender for Access Road Across 304-314 Burns Bay Road    

Record No:    SU5011 - 22649/13

Division:         Open Space and Urban Services Division

Author(s):      Wayne Rylands 

 

 

Executive Summary

 

Council called for tenders in accordance with Council’s Tender and Quotation Procedure for the provision of an access road across 304-314 Burns Bay Road, Lane Cove.  This report provides details on the tender process conducted and recommends that the all tenders be rejected.

 

Discussion

 

On 6 December 2012, the Joint Regional Planning Panel determined the conditions of consent for the development application at 316-332 Burns Bay Road, for 216 apartments. A major component considered by the Panel involved the vehicular access associated with the site. There has always been the intention for vehicular access to any redevelopment at either 304-314 Burns Bay Road or 316-332 Burns Bay Road was to be provided by a road across the former site. Mindful that the proposed access road had to be substantially completed by 6 December 2013 a tender specification was prepared detailing the schedule of work, hours of work, safety requirements and reporting requirements.  The specification outlined that the tender submissions would be assessed based on the following weighted criteria:-

 

Price …45%:-  Based on the Tender Price and schedule of rates provided in the mandatory schedules.

 

The bids were scored based on a pro rata difference in prices submitted, with the lowest price receiving 45 points. 

 

Demonstrated Experience …20%:-  refers to the experience of the tenderer and its personnel, including management and supervision, the experience of any sub-contractors to be used, the capability of the tenderer to work within relevant policy frameworks and applicable legislation, and any initiatives for change and improvement. 

 

To achieve the maximum score the tenderer is to have relevant experience, capability to provide the goods and perform the services required, positive reference checks, provide full details of personnel and equipment to carry out the work, management structure of the company and contingency plans to cover downtime and other unforseen circumstances. 

 

Program and Methodology …20%:-  Program & Methodology refers to the tailoring of the sequence of activities to ensure the desired project outcomes and the company’s timeliness in being able to complete the project in the specified time.

 

To achieve the maximum score the tenderer is to have provided good detail, that they can exceed expectations and yet their program appears achievable.

 

Quality Management Systems…..5%:- refers to the Quality Assurance Plan proposed for work under the contract, together with the names and positions of staff responsible for managing quality assurance.

 

Company Resources & Financial Capacity…..5%:- refers to the key personnel engaged on this project, the proposed management structure for the project, subcontractors, plant and equipment that will be utilized, and the financial capacity of the company to undertake the project.

Environmental Capabilities & Work Health & Safety ...5%:-  Environment al Capabilities refers to the manner in which environmental issues are to be appropriately addressed, including commitment to due diligence and the principles of ecologically sustainable development (ESD) in regard to environmental legislation and documentation outlining past performance in regard to environment protection and enhancement initiatives. WorkHealth and Safety refers to the tenderer’s commitment to and compliance with the Work Health & Safety Act 2011 and Work Health & Safety Regulation 2011.

 

To achieve the maximum score the tenderer is to provide details of an environmental policy and answer yes to all applicable questions in the Environmental Survey included in the tender specification and to provide details in their submission that they have an OHS Management Plan and work method statements. 

Council advertised the tender in the Sydney Morning Herald on Thursday 4th, Saturday 6th and Tuesday 9th August, 2013 and in the North Shore Times on Friday 5th August, 2013.  Tenders closed at 2.30pm on Tuesday, 30 April 2013 and Council received five submissions. 

 

The tender evaluation panel consisted of Council’s Executive Manager-Open Space & Urban Services, Works Engineer and Contract Project Manager. 

A confidential memorandum has been circulated separately to Councillors detailing the prices submitted by each tenderer, how each of the weighted criteria was assessed and details of the reference checks undertaken of the recommended tenderer.

All of the tenders are significantly above budget, this was due to Council’s attempt to provide a large column free space for a possible Orchestra Practice area. Costs have escalated due to the significant structural engineering required with this option. As the road is only part of the infrastructure required, in the Precinct arising from developments, and the available revenue is capped, it is not proposed to proceed with this option. An alternate cheaper design has been developed which will still provide the opportunity for a smaller 360 square meter space for community facilities and amenities.

Conclusion

The tender process has successfully identified five suitable contractors that are capable of carrying out the works. Having regard to the need to reduce the cost it is proposed to enter into negotiations with the tenderers on the revised proposal.

 

RECOMMENDATION

 

That Council:-

 

1.    Council note that all tenders are above Council’s budget for the project;

 

2.    Council reject all tenders and as Council has called tenders and identified suitable organisations in the Construction and Civil Works industry, rather than call fresh tenders, enter into direct negotiations with all tenderers to achieve a lower cost, through an alternate design deleting the proposed column free area.

 

3.   The General Manager be authorised to conduct such negotiations and a further report be submitted to Council outlining the results of the negotiations.

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

ATTACHMENTS:

There are no supporting documents for this report.


Ordinary Council Meeting 20 May 2013

Financial Assistance to Community Groups 2013-2014

 

 

Subject:          Financial Assistance to Community Groups 2013-2014    

Record No:    SU4961 - 22726/13

Division:         Human Services Division

Author(s):      Carol Sinclair 

 

 

Executive Summary

 

This report is details the organisations seeking funds under the 2013/2014 Financial Assistance Grants to Community Organisations. Following consideration by Council’s Selection Committee on 13 May 2013, it is proposed to finalise the grants for 2013/14.

 

Background

 

Council under Section 356 of the Local Government Act 1993 may grant Financial Assistance to Community Organisations. This Report discusses the 2013/2014 application process and recommends grants to Council.  Each year Council calls for applications for financial assistance from community groups either based in the Lane Cove Local Government Area (LGA), or if not based in the LGA, whose assistance addresses the identified needs of people within the LGA.  The draft 2013/2014 budget includes a provision of $442,552 for Financial Assistance to Community Groups. This year Council received a total of thirty five (35) applications seeking a total of $582,928.72. Groups on Council’s Financial Assistance register, together with any other groups responding to advertisements placed in The Village Observer were posted, emailed or directed how to download an application form and a copy of the guidelines.  The application form and guidelines were also posted on the Council Website for groups to access.  Applications closed on Monday, 4 March 2013.

 

Background to Local Community Organisations

 

Community organisations in Lane Cove play a critical role in providing vital community and recreational activities, keeping the community healthy and connected. While many local organisations run independently with their own boards which give them direction, and have membership which contributes to their running, without Council funding and support, many would be hard pressed to provide the services which they do.

 

When analysing the grants, it is important to keep in mind the importance of Council’s support based on an organisation’s sustainability. Generally, organisations receiving funding fall into three categories of sustainability:-

·    Organisations which need Council Funds/ Support to Continue to operate.

·    Organisations which can operate independent of Council Funds/ Support but which can undertake additional projects with funds.

·    Organisations which are in-between – funds from Council may improve their capacity, but they would not have a long-term future without Council Funds/ Support.


As you would be aware, Council’s approach to working with local community organisations is to work in partnership so that the local community can receive high-quality services and participate in important community orientated activities which improve their connectedness to the community and ability to participate.

 

Councils philosophy is to enhance the relationship that exists between community groups and Council and provide a vision for local community services where:-

·    The groups are viable and can meet the needs of their clients and participants,

·    The limited resources are used effectively and groups are supported in their work and encouraged to develop; and

·    We interact using a variety of methods such as information and communication technology, telephone, in person, at meetings and on committees, etc to support their efficiency and effectiveness. 

 

Discussion

 

Council’s Financial Assistance Grants to community organisations fall into the following seven categories:-

·    Arts and Cultural Services;

·    Children’s Services;

·    Youth Services;

·    Leisure, Recreation and Civic Services;

·    Community Development and Support Services;

·    Aged Services; and

·    Disability Services.

 

Applications are also assessed against the criteria provided in the Guidelines attached as AT-1.  Applicants are required to show how their application meets the needs of Lane Cove by referring to Council’s Community Strategic Plan and the Social Plan.

 

Council’s Selection Committee has met and considered the proposed grants, details of which have been circulated separately to Councillors on a confidential basis.

 

The total commitment for Council’s Financial Assistance Grants Program is $442,552. This leaves some contingency for grants that may occur unforeseeably during the course of the financial year, eg. disaster relief.

 

Funding recommendations have been made with focus on several areas including:-

·      Supporting several longstanding and established organisations within the community, namely Lane Cove and North Side Community Services, Centrehouse and the Meeting House;

·      Contributions to workable projects that can be successfully completed within the 2013/14 financial year; and

·      Assisting organisations which need Council Funds/ Support for their continued sustainability.

 

Within the analysis of applications, information about what Council provides is in notional terms, e.g. building maintenance, payment of rates and electricity is listed.  Until all Council facilities used by the community are assessed for their commercial leasing/hiring value, accurate figures of foregone rental to Council is not possible. Where a community group is in a Council facility, current rent is listed. It is important that the total value of support contributed by Council be recognised when assessing and allocating Financial Assistance Grants.

 

One late application was received from the Lane Cove Historical Society.  This application was also assessed. 

 

Three groups are recommended to receive $20,000 or more in funds for 2013/2014. They are: Centrehouse, Meeting House and Lane Cove and North Side Community Service.  As outlined in the funding guidelines, organisations which receive over $20,000 will be asked to undertake service agreements. The groups listed above will be required to sign Service Agreements with Council which outline the mutual obligations between Council and the organisation and stipulates how the organisation will use the funds against performance measures.  The guidelines also recommend that a substantial evaluation should be undertaken every three to five years for groups receiving funding of over $20,000. Successful reviews have occurred in the past with Meeting House and Centrehouse

 

Eight (8) applications were received from new organisations. The other twenty seven (27) organisations have received funding in previous years.

 

In an effort to revitalise the application process from the previous years, and to encourage new and innovative projects rather than simply re-writing one year’s application into the next year’s forms,  new forms were developed for the 2013/2014 Community Grant Application process.  Applicants were asked to state how the project would relate to the priorities and goals listed in Council’s Social Plan and Community Strategic Plan. 

 

This was met with mixed success.  Clearly, while some organisations worked hard to demonstrate how their ideas and projects would assist residents of Lane Cove, others paid little attention to this request. 

 

Council has offered the following training to community groups in the past two years in an effort to support their growth and development, capacity and sustainability: Grant and Submission Writing, How to Market Your Organisation, People and Teams (dealing with people who behave badly and building effective teams), Strategic Planning and Financial Management for Non-Accountant Board Members, Using Social Media and, Recruiting, Retaining and Recognising Volunteers. 

 

In order to support improved applications for the Financial Assistance Grants for 2014/2015 Council will hold small workshops to demonstrate how applicants could address the question of how their project relates to the goals of the Social and Community Strategic Plan – the basis for why Council would consider providing funding.  It is proposed that these workshops would be run over several evenings in November, prior to the application process for the following year.

 

The new forms were clearer and easier to read, for both the applicant and Council officers reviewing them, however the process could be further improved next year with an on-line application process which will be developed for the next funding program.

 

Financial Assistance Grants Comparisons with Other Areas

 

Lane Cove Council has a generous Financial Assistance Grants Scheme.  It is difficult to compare what occurs in other Council areas because of the following:-

·       Some Councils run more direct services than others and within any given area, there is a mix of community based and local government services;

·       Some areas have the benefit of applying funds under the ClubGRANTS program, whereby Clubs that earn over $1 million annually in gaming machine revenue provide funding for community projects and services, and in turn receive dollar-for-dollar gaming tax deductions. Lane Cove does not receive funds from this source;

·       There is no consistent accounting procedure across Councils which captures the value of other contributions that local organisations receive from Councils; and

·       Some Councils may support local groups out of separate line items as identified in their Management Plans or budgets.

 

With these provisos, here are some comparative figures for the 2012/2013 financial year. 

 

 

Council

Financial Assistance

Population*

Per Capita Funding

Willoughby

$80,000

67,355

$1.19

Ku-ring-gai

$150,000

109,297

$1.37

Hornsby

$40,600

156,842

$0.25

North Sydney

$152,046

62,289

$2.44

Hunters Hill

$25,000

13,216

$1.89

Lane Cove

$428,000

31,510

$13.58

 

Australian Bureau of Statistics, Census of Population and Housing 2006 and 2011.

 

This makes Lane Cove Council’s Financial Assistance Grants the most generous based on per head of population.

 

Community Grants Presentation

 

Council over the past six years has invited all funded groups to a Presentation Ceremony in August to receive their funding cheques. This provided the opportunity for the Council to showcase its Grants Program and for local groups to receive recognition for the work they do in a wider forum. It is suggested that the practice be continued and that a seventh ceremony take place on Wednesday 7 August 2013 at the Civic Centre with funds being set aside for this purpose.  It is estimated that approximately $3,000 will be needed to stage the Community Grants Presentation Ceremony.

 

 

 

RECOMMENDATION

 

That Council:-

 

1.   Give consideration to Financial Assistance Grants to Community Groups for 2013 to 2014.

 

2.   Give Public Notice of the proposed Financial Assistance Grants to Community Groups for 2013 to 2014, and subject to no objections being received, grant the funds to the Community groups.

 

3.   Host the Community Grants Presentation Ceremony on Wednesday 7 August 2013 as part of the Financial Assistance Grants process.

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

Criteria for Assessment of Applications

2 Pages

 

 

 


Ordinary Council Meeting 20 May 2013

Little Lane Car Park Redevelopment - Business Case

 

 

Subject:          Little Lane Car Park Redevelopment - Business Case    

Record No:    SU3164 - 22709/13

Division:         General Managers Unit

Author(s):      John  Lee 

 

 

Executive Summary

This report includes a business case for the redevelopment of the Little Lane Car Park, 1-5 Little Street, Lane Cove and recommends that a selective tender process be a commenced with expressions of interest being called to shortlist suitable tenderer.  The report also considers the material public benefit of works in relation to Section 94 contributions otherwise payable.

Background

Following a determination by the Joint Regional Planning Panel, development consent for the redevelopment of the Little Lane Car Park (DA 90/12) was issued on 21 November 2012.  The conditions of consent were generally satisfactory. Minor changes requested in the consent have been addressed and amended architectural plans will be included in the tender documentation.

Discussion

The Little Lane Car Park redevelopment includes 50 residential apartments and associated parking to be strata titled and 200 public parking spaces, community facilities and retail spaces to be retained by Council.  Development consent DA90/12 was granted in November 2012.

The 8 storey residential apartments include 15 x 1, 27 x 2, 6 x 3 and 2 x 4 bedroom apartments, 7 of which will be designed as adaptable units. These apartments are located above a ground floor retail and community level which includes the residential and public access lobbies.  The residential car park over 1 ½ levels has its own separate entrance to the public car park.

Assets to be Retained by Council

It is proposed to undertake a stratum subdivision of the building with ownership as follows:

Lot No

Description

Ownership

1

Public Car Park Lot

Council

2

Community Lot

Council

3

Retail Lot

Council

4

Podium Lot

Council

5

Roof And Airspace Lot

Council

6

Residential Lot

Residential Owners Corporation

The residential lot would be strata titled for sale as residential apartments.  The value of the assets within the stratums to be retained by Council is estimated at between $10 and $13 million.  The project also has the potential for a net ongoing annual revenue stream estimated at $180,000 p.a.

Business Case

A confidential Business Case has been circulated separately to Councillors which formalises the business decisions journey in respect of the redevelopment of Little Lane Car Park, which originally commenced in 2004 and was formalised as part of the Major Projects Strategic Management Plan in 2007.   That Plan set out the business case for value adding the at grade car park site located on the perimeter of the Lane Cove Village in order to fund an increase in public car parking and provide additional community facilities without any medium to long term impact on Council’s finances.

Importantly, the Business Case includes Council’s decisions made progressively along the way to proceed with the Project.  These include:-

1.   Change in zoning and development of planning controls to facilitate mixed use development on the existing car park site;

2.   Adopting the tender design brief;

3.   Adopting a preferred design leading to a development application; and

4.   Input from various workshops with Council.

The business case sets out that Council effectively retains ownership of that part of the building from the lowest basement level up to and including the ground floor except for that part of the residential car park.  In financial terms, Council increases its asset base by up to $13 million with 200 public parking spaces and 1,045 m2 of community space and 550 m2 of retail space by disposing of the residential stratum above the ground floor.  The final estimated asset value will be updated after tenders have been received and assessed.  The Business Case supporting the project proceeding is recommended for adoption.

Delivery Options

A fundamental outcome of the selective tender process is the construction of the development as consented to in DA90/12, subject to any agreed modifications.

There are a number of different delivery options available to Council.  It is considered in Council’s interest that a selective tender process commencing with Expressions of Interest (EOI) in accordance with the Local Government Tendering requirements be undertaken.

The EOI outlines the preferred delivery based on a tender to include the detailed design to obtain construction certificates and any other approvals necessary to complete the construction on behalf of Council.

The EOI will also outline that Council may consider alternate approached which may include the following options which:-

1.  Only involves an offer to purchase of the land subject to stringent safeguards;

2.  Is structured in the form of a joint venture / public private partnership (PPP) to complete the development including residential sales; and

3.  Is structured to include a lump sum tender price as a project delivery agreement to:-

·    Complete all works up to and including the first floor slab;

·    Provide temporary arrangements for the public car park ventilation during construction of the residential component above the first floor slab;

·    Install the Public lift including the lift shaft (for lift overrun) above the first floor; and

·    Acquire the residential stratum from Council for completion by the Tenderer.

Once interested companies or consortia are known, a Request for Tender (RFT) will be issued to those short listed based on their financial capabilities. The selective tender would then seek a conforming tender to complete all the works necessary to deliver the project as consented to in DA 90/12.  This approach allows a consistent appreciation of the Tenderer’s appreciation of the scope of works as well as an assessment of any listed exclusions can be gauged. 

The EOI is required to be open for a minimum of 21 days.  Should Council resolve to proceed to selective tender, EOI advertisements would not be placed in the relevant papers in the week until feedback has been received from the Division of Local Government as it required a pre EOI assessment which involved PPP’s.

Following a detailed assessment of responses to the EOI received, a further report will be submitted to Council outlining the shortlisted Tenderers and the request for tender along with a draft capital expenditure review for discussion with the Division of Local Government.

Obviously, if a Public Private Partnership is involved, the approval of the Division to enter into a PPP is also required. 

Steering Committee

Regardless of the delivery option chosen, it is proposed that a Steering Committee comprised of expert advisors be formed to oversee the delivery of the project and to ensure appropriate governance and management structures are in place to effectively minimise project risks

It is proposed that the Steering Committee membership would include:-

·           General Manager                                       

·           Executive Manager Corporate Services   

·           Director Major Projects                              

·           Independent Development Expert              External Consultant

·           Real Estate Advisor                                     Advisory Consultant

·           Quantity Surveyor                                       Advisory Consultant

The Steering Committee would report to Council quarterly or more frequent if necessary.

Capacity of the Council

The following comment was made recently by TCorp on Council’s borrowing capacity:-

When analysing the financial capacity of the Council we believe Council will be able to incorporate further loan funding in addition to its existing debt facilities forecast. Some comments and observations are:

TCorp noted that Council’s Debt Service Cover Ratio (DSCR) is above the benchmark in 2014 and 2015 indicating that Council has the capacity to borrow and repay the proposed borrowing through property sales from this project.

Section 94 Contributions

Development consent for the Little Lane Car park redevelopment includes 2 conditions requiring payment of $875,750.40 (plus CPI Adjustments) of contributions in accordance with Council’s Section 94 Contributions Plan.

Condition 18 imposed a contribution of $52,273.40 for Traffic Management and Streetscape improvements, Open Space and Recreation Facilities, Drainage and Communities Facilities arising from additional retail/commercial floor space

Condition 19 imposed a contribution of $823,477 toward Communities Facilities, Open Space/Recreation and Roads arising from an increase in residential population.

Section 94 (5(b) of the EPA Act allows for “the provision of a material public benefit (other than the dedication of land or the payment of a monetary contribution) in part or full satisfaction of a condition imposed in accordance with subsection (1)”

The Development Application included the following response in regard to pre lodgement advice on Section 94 contributions:

The proposal includes a significant material public benefit totalling $6,772,500 comprising 114 additional public car parking spaces at $32,000 per space ($3,124,500) and 1,037 m2 of community space at $2,990 / m2 ($3,101,000). This material public benefit should be considered in the context of Section 94 (5) of the EPA Act.

The works in kind identified above are consistent with the schedule of works included in the Section 94 Plan.  .

City Plan Services (CPSD), in considering the application of Section 95(5) in its assessment report, stated:-

“Section 94(5) of the Act operates after a consent has been issued because Council would be considering whether the proposed material public benefit should be accepted in part or full satisfaction of a section 94 condition within a consent notice.

·   Council has discretion as to whether or not to accept an offer to provide a MPB in full, or partial, satisfaction of a condition requiring a monetary contribution. The Act does not set out any statutory procedure for the consideration of an offer made pursuant to Section 94(5). Any offer must therefore be considered ‘on merit’.

·   If Council accepts a material public benefit then the relevant contribution (or part of the contribution) need not be paid because it has been satisfied by means of the provision of material public benefit.

·   If agreement is reached on a material public benefit then this would likely be embodied in a letter and/or a deed between the Council and the applicant.

·   If Council accepts the provision of a MPB, instead of a monetary payment, there is no need to modify the condition of development consent. The statutory effect of Section 94(5) has the affect of deeming the provision of the MPB as constituting the full, or partial, satisfaction of the condition.

Given the above it is the position of CPSD that any request to reduce section 94 contributions by mean of a MPB (or works in kind) can only dealt with via a separate request that is made after the determination of this application.”

Irrespective of the delivery method ultimately adopted, Tenderers would require clarification on responsibility for payment of S 94 contributions.  Subject to Council accepting that the material public benefit included in the development is full satisfaction of Conditions 18 and 19, the Request for Tender would include the following advice to all Tenderers:

“Council accepts responsibility for payment of Section 94 Contributions. 

Accordingly Tenderers are to clarify that no allowance for payment of S94 contributions has been included in their Tender price.”

Timeframes

Assuming an acceptance of a tender by November, allowing for the potential for approval from the Division of Local Government, a 4 months design period necessary would allow commencement of construction / excavation and service adjustments from March 2014.

Risk Management

It is important at this stage to discuss the management of risk.  While no delivery option is without risk, early identification of risks and understanding how risks are managed, transferred and at what cost is necessary.

The EOI process will allow Council to understand the issues before selecting the most appropriate delivery method. 

A full risk matrix prepared by MKA Consulting of assessed risks and controls depending on the delivery method selected is included as AT-3.  The following table summarises the key risk and controls. 

Risk

Control

Apartment Design inappropriate to market Demand

Benchmark against successful developments and understand and research local demographics

Tender Specifications inadequate

Depending on RFT, ensure tendering information is appropriate, accurate, informative and clear.

Ineffective Marketing

Engage highly regarded marketing agent

Inappropriate skill base

Engage Project Manager with appropriate skills and use experienced consultants where necessary

Retain intelectural property on the project

Funding

Obtain specialist advice and model delay cost overruns revenue downturns for the various delivery moels

Tax, stamp duties, GST. Margin Scheme

Obtain expert advice on taxation arrangements

Title Control

Structure Contracts in a way that preserves title in Council until Council’s assets to be retained have been delivered

Stratum and Strata Plans not fully understood

Ensure easements throughout the building, shared facilities and roles and responsibilities of the Stratum and strata owners are properly documented in the Strata Management Statement

Recent approvals and presales at elevated market prices allowing a number of residential projects in Lane Cove to commence as well as the acknowledged pent up demand for residential housing in Sydney is encouraging in terms of positive market trends.  Sales risk can be managed by appointing experienced sales and marketing professionals and obtaining presales commitments off the plan.

Appointing a competent project manager is essential in managing the construction liaison risk.

Geotechnical investigation on the site along with recent excavations in Finlayson Ave indicates excavation largely in shale, albeit some harder shale is likely near the bottom of excavation.  Once out of the ground the construction of 9 storeys has little construction risk.

All delivery options will require a builder to be engaged for the construction as Council does not have the capacity nor experience within its workforce.  As such, the construction risk is transferred to the builder, and along with builders profit is factored in the tender price. An open book contracting approach may be appropriate in minimising the cost of risk.

The site is too strategic to allow transfer of title until at least the ground floor has been completed if the residential stratum is to be acquired by the builder/developer or the project completed if Council undertakes the development.

Financial risk can be managed by assessing the best return to Council based on current valuations and factoring in various risk scenarios. 

Reputational risk is best managed by maximizing the level of control exercised by Council. 

Conclusion

The, Business Case, required under the Division of Local Government requirements summarises the decisions made by Council to date and demonstrates that the project delivers public assets in a timely manner by retaining the stratums outlined in the report with the cost of construction offset against by value of the residential components.

Proceeding with selective tendering commencing with calling for expressions of interest will allow Council to consider the most appropriate delivery method based on EOI submissions.

 

 

RECOMMENDATION

 

That Council:-

1.          Adopt the Business Case for the redevelopment of the Little Lane Car park site;

 

2.          Endorse the Steering Committee structure and advertise for the position of independent Development Expert with membership as set out in the report;

 

3.          In relation to Development Application DA 90/12, for the redevelopment of the Little Lane Car Park, accept the material public benefit included in the development estimated at $6,772,500 as full satisfaction of contributions otherwise required by Conditions 18 and 19 consent 90/12 issued on 21 November 2012;

 

4.        Approve the selective tender process for the redevelopment of the Little Lane Car park site commencing with calling for Expressions of Interest for the following options:-

i)        Sale of the Land subject to stringent conditions in a deed of agreement with the Purchaser;

ii)       Design and Construct the completed development;

iii)      Joint Venture / Public Partnership; and

iv)      Project Delivery agreement to secure delivery of Council’s assets prior to release of the residential stratum; and

 

5.        Request the General Manager to submit a further report outlining the results of submissions received and recommend a preferred delivery option.

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 20 May 2013

Tender for Bushland Regeneration

 

 

Subject:          Tender for Bushland Regeneration    

Record No:    SU5068 - 22707/13

Division:         Open Space and Urban Services Division

Author(s):      Kerry Heatley 

 

 

Executive Summary

 

Council called for tenders in accordance with Council’s Tender and Quotation Procedure for the provision of Bush Regeneration Services in various reserves.    This report provides details on the tender process conducted and recommends that the tender from the following Contractors be accepted:-

 

Batten  Reserve :   Bush-It;

Gore Creek Reserve :  The National Trust;

Greendale Park:  Waratah Eco Works;  

Hands Quarry Reserve : Toolijooa Environmental Restoration;

Lane Cove Bushland Park:  Lane Cove Bush Regenerators;

Lovetts Reserve :    Bush-It;

Shell Park :  Apunga Ecological Management; 

Tennyson Park:  The National Trust;

Ventemans Reach Reserve:  Bush-It; and  

Warraroon Reserve:   Lane Cove Bush Regenerators.

 

Background

 

Bush Regeneration in Council’s reserves is undertaken by both contractors and Council staff.     Works in the major reserves and some smaller reserves are done by contractors, while staff work in some of the smaller reserves.  In addition, further bush regenerations works are carried out by Volunteers, who work in the majority of Council’s larger reserves. Council’s current contract for bush regeneration expires on 30 June 2013, therefore tenders were called to enter into new contracts from 1 July 2013.     

 

Discussion


Assessment Criteria

 

The assessment criteria as stated in the tender documentation were:-

 

Price  35%

Based on the schedule of rates provided in the mandatory schedules.

 

WHS  5%

This refers to the Contractors commitment to and compliance with all relevantly applicable requirements of the Work Health and Safety Act 2011 (NSW) as well as the regulations made under that Act.

 

Supplier Environmental Questionnaire   5%

The Supplier Environmental Questionnaire shown at section 3.4 needs to be filled out and signed including any documentation on the contractor’s commitment to sustainability.

 

Capability & Capacity  55%

This refers to the experience and trustworthiness of the Contractor and its personnel, including management and supervision, the capability of the Contractor to work within relevant policy frameworks and applicable legislation, and any initiatives for change and improvement.  Reference checks may be conducted to evaluate Contractor’s capabilities.  The proposed 3 year work plan and accompanying map will also be considered in this assessment

 

Advertisement

 

The tender was advertised by Council on 2 April 2013 in the Sydney Morning Herald and on 3 April 2013 in the North Shore Times. The closing date for tenders was 30 April 2013 and submissions were received from thirteen (13) contractors.

 

Tender Evaluation

 

The tender evaluation panel consisted of Council’s Manager - Governance,  Assistant Manager -  Open Space and Bushland Regeneration Team Leader. As a different work plan for bush regeneration is provide for each reserve, a tender assessment was undertaken to select the most suitable contractor for each reserve. The tender specification detailed a budget for each reserve and Assessment Panel considered whether each tender submission would meet each budget. The contract for bushland regeneration is for a term of 3 years however there is an option for the contacts to be extended for a further 3 years at the end of the contract period at Council’s discretion. The Tender Evaluation Table for each reserve ranks each tenderer against the assessment criteria and are shown below:-

 

BATTEN RESERVE

 

TENDERER

PRICE (35%)

CAPABILITY(55%)

WORK, HEALTH & SAFETY (5%)

SUSTAINABILITY (5%)

Toolijooa Environmental Restoration

Preferred

 

Equal Preferred

Equal Preferred

Bush -It

 

 

Preferred

Equal Preferred

Equal Preferred

Earth Repair Ecology

 

 

Equal Preferred

Equal Preferred

Total Earth Care

 

 

Equal Preferred

Equal Preferred

 

The Tender Panel recommends Bush-It for Batten Reserve as they provided the best work plan for this reserve and their tender recorded the highest score across all selection criteria.

 

GORE CREEK RESERVE

 

TENDERER

PRICE (35%)

CAPABILITY (55%)

WORK, HEALTH & SAFETY (5%)

SUSTAINABILITY (5%)

Waratah Eco Works

Preferred

 

Equal Preferred

Equal Preferred

Bush -It

 

 

 

Equal Preferred

Equal  Preferred

Earth Repair Ecology

 

 

Equal Preferred

Equal Preferred

Total Earth Care

 

 

Equal Preferred

Equal Preferred

National Trust

 

Preferred

Equal Preferred

Equal  Preferred

Bandicoot Bush Regeneration

 

 

Equal Preferred

Equal Preferred

 

The Tender Panel recommends the National Trust for Gore Creek Reserve as they provided the best work plan for this reserve and their tender recorded the highest score across all selection criteria.


GREENDALE PARK

 

TENDERER

PRICE (35%)

CAPABILITY

(55%)

WORK, HEALTH & SAFETY (5%)

SUSTAINABILITY (5%)

Toolijooa Environmental Restoration

Preferred

 

Equal Preferred

Equal Preferred

Bush -It

 

 

Preferred

Equal Preferred

Equal Preferred

Earth Repair Ecology

 

 

Equal Preferred

Equal Preferred

Total Earth Care

 

 

Equal Preferred

Equal Preferred

Bandicoot Bush Regeneration

 

 

Equal Preferred

Equal Preferred

Waratah Eco Works

 

 

Equal Preferred

Equal Preferred

Australian Bushland Restoration

 

 

Equal Preferred

Equal Preferred

Apunga Ecological Management

 

 

Equal Preferred

Equal Preferred

 

The Tender Panel recommends Waratah Eco-Works for Gore Creek Reserve as while they were not preferred for price or capability they scored well in both these categories and their tender recorded the highest score across all selection criteria.

 

HANDS QUARRY RESERVE

 

TENDERER

PRICE (35%)

CAPABILITY

(55%)

WORK, HEALTH & SAFETY (5%)

SUSTAINABILITY (5%)

Toolijooa Environmental Restoration

 

Preferred

 

Equal Preferred

Equal Preferred

Bush -It

 

 

Equal Preferred

Equal Preferred

Equal Preferred

Earth Repair Ecology

 

 

Equal Preferred

Equal Preferred

Total Earth Care

 

 

Equal Preferred

Equal Preferred

National Trust

 

Equal Preferred

Equal Preferred

Equal Preferred

Waratah Eco Works

 

 

Equal Preferred

Equal Preferred

Australian Bushland Restoration

 

 

Equal Preferred

Equal Preferred

Australian Areas Management

 

 

Equal Preferred

 

 

The Tender Panel recommends Toolijooa Environmental Restoration for Hands Quarry Reserve as they provided the best price for this reserve and provided a good work plan and their tender recorded the highest score across all selection criteria.


LANE COVE BUSHLAND PARK

 

TENDERER

PRICE (35%)

CAPABILITY

(55%)

WORK, HEALTH & SAFETY (5%)

SUSTAINABILITY (5%)

Lane Cove Bush Regenerators

 

 

Equal Preferred

Equal Preferred

Bush -It

 

Preferred

Equal Preferred

Equal Preferred

Earth Repair Ecology

 

 

Equal Preferred

Equal Preferred

Total Earth Care

Preferred

 

Equal Preferred

Equal Preferred

Bandicoot Bush Regeneration

 

 

Equal Preferred

Equal Preferred

Australian Bushland Restoration

 

 

Equal Preferred

Equal Preferred

 

The Tender Panel recommends Lane Cove Bush Regenerators for Lane Cove Bushland Park as while they were not preferred for price or capability they scored well in both these categories and their tender recorded the highest score across all selection criteria.

 

LOVETTS RESERVE

 

TENDERER

PRICE (35%)

CAPABILITY

(55%)

WORK, HEALTH & SAFETY (5%)

SUSTAINABILITY (5%)

Swetha International

 

 

 

Equal Preferred

Equal Preferred

Bush -It

 

 

Preferred

Equal Preferred

Equal Preferred

Earth Repair Ecology

 

 

Equal Preferred

Equal Preferred

Total Earth Care

Preferred

 

Equal Preferred

Equal Preferred

Australian Areas Management

 

 

Equal Preferred

 

 

The Tender Panel recommends Bush-It for Lovetts Reserve as they provided the best work plan for this reserve and their tender recorded the highest score across all selection criteria.

 

SHELL PARK

 

TENDERER

PRICE (35%)

CAPABILITY

(55%)

WORK, HEALTH & SAFETY (5%)

SUSTAINABILITY (5%)

Toolijooa Environmental Restoration

Preferred

 

Equal Preferred

Equal Preferred

Bush -It

 

Preferred

Equal Preferred

Equal Preferred

Earth Repair Ecology Pty Ltd

 

 

 

Equal Preferred

Equal Preferred

Total Earth Care

 

 

Equal Preferred

Equal Preferred

Waratah Eco Works

 

 

Equal Preferred

Equal Preferred

Apunga Ecological Management

 

 

Equal Preferred

Equal Preferred

Australia Areas Management

 

 

Equal Preferred

 

 

The Tender Panel recommends Apunga Ecological Management for Shell Park as while they were not preferred for price or capability they scored well in both these categories and their tender recorded the highest score across all selection criteria.

 

TENNYSON PARK

 

TENDERER

PRICE (35%)

CAPABILITY

(55%)

WORK, HEALTH & SAFETY (5%)

SUSTAINABILITY (5%)

Waratah Eco Works

Equal Preferred

 

Equal Preferred

Equal Preferred

Swetha International

 

 

Equal Preferred

Equal Preferred

Earth Repair Ecology

 

 

Equal Preferred

Equal Preferred

Total Earth Care

 

 

Equal Preferred

Equal Preferred

National Trust

 

Preferred

Equal Preferred

Equal Preferred

 

The Tender Panel recommends the National Trust for Tennyson Park as while they were not preferred for price or capability they scored well in both these categories and their tender recorded the highest score across all selection criteria.

 

VENTEMANS REACH RESERVE

 

TENDERER

PRICE (35%)

CAPABILITY

(55%)

WORK, HEALTH & SAFETY (5%)

SUSTAINABILITY (5%)

Lane Cove Bush Regeneration

 

 

 

Equal Preferred

Equal Preferred

Bush -It

 

Preferred

Equal Preferred

Equal Preferred

Earth Repair Ecology

 

 

Equal Preferred

Equal Preferred

Total Earth Care

Preferred

 

Equal Preferred

Equal Preferred

Apunga Ecological Management

 

 

Equal Preferred

Equal Preferred

 

The Tender Panel recommends Bush-It for Ventemans Reach Reserve as they provided the best work plan for this reserve and their tender recorded the highest score across all selection criteria.

 

WARRAROON RESERVE

 

TENDERER

PRICE (35%)

CAPABILITY

(55%)

WORK, HEALTH & SAFETY (5%)

SUSTAINABILITY (5%)

Waratah Eco Works

 

Preferred

 

Equal Preferred

Equal Preferred

Australian Bushland Restoration

 

Preferred

Equal Preferred

Equal Preferred

Earth Repair Ecology

 

 

Equal Preferred

Equal Preferred

Total Earth Care

 

 

Equal Preferred

Equal Preferred

Lane Cove Bush Regenerators

 

 

Equal Preferred

Equal Preferred

Swetha International

 

 

Equal Preferred

Equal Preferred

 

 

The Tender Panel recommends Lane Cove Bush Regenerators for Warraroon Reserve as while they were not preferred for price or capability they scored well in both these categories and their tender recorded the highest score across all selection criteria.


Conclusion

 

A confidential memorandum and supporting documentation have been circulated separately to Councillors detailing the prices submitted by each tenderer, how each of the weighted criteria was assessed and details of the reference checks undertaken of the recommended tenderer and the tender investigation conducted.

 

 

RECOMMENDATION

 

That Council:-

 

1.   Accept the Tenders for Bush Regeneration in various reserves for a term of 3 years commencing 1 July 2013 as shown below:-

Batten Reserve

Accept the tender from Bush-It for $40,000 per annum; 

Gore Creek Reserve

Accept the tender from The National Trust for $ 30,000 per annum; 

Greendale Park

Accept the tender from Waratah Eco Works  for $ 30,000 per annum; 

Hands Quarry Reserve

Accept the tender from Toolijooa Environmental Restoration for $20,000 per annum; 

Lane Cove Bushland Park

Accept the tender from Lane Cove Bush Regenerators for $40,000 per annum; 

Lovetts Reserve

Accept the tender from Bush-It for $25,000 per annum; 

Shell Park

Accept the tender from Apunga Ecological Management  for  $20,000 per annum; 

Tennyson Park

Accept the tender from The National Trust for $30,000 per annum; 

Ventemans Reach Reserve

Accept the tender from Bush-It for $25,000 per annum; and

Warraroon Reserve

Accept the tender from Lane Cove Bush Regenerators for $40,000 per annum.

 

2.   Authorise the General Manager to enter into contracts with these companies.

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.


Ordinary Council Meeting 20 May 2013

Tender for Grass Cutting

 

 

Subject:          Tender for Grass Cutting    

Record No:    SU5076 - 22816/13

Division:         Open Space and Urban Services Division

Author(s):      Kerry Heatley 

 

 

Executive Summary

 

Council called for tenders in accordance with Council’s Tender and Quotation Procedure for the provision of Grass Cutting Services.    This report provides details on the tender process conducted and recommends that the tender from Envirolands Landscape Contractors be accepted.

 

Background

 

Grass cutting of Council’s parks and reserves is done by both contractors and Council staff. The majority of the parks and their adjacent nature strips are mown by the contractors with Council staff cutting the grass on the sports fields and in their surrounding parks, as well as the grass in some parks such as Central Park. The current contractor is Envirolands Landscape Contractors who were awarded the contract in June 2009, this contract expires on 30 June  2013, therefore tenders were called to enter into new contracts from 1 July 2013 for a term of three years. There is an option to extend the contract for a further one year at Council’s discretion.     

 

A contract brief was prepared following a review of the areas currently being mown by Council staff and contractors.    An advertisement calling for tenders was placed in the Sydney Morning Herald on 2 April 2013 and the North Shore Times on 3 April 2013 with a closing date of 2pm 30 April 2013.

 

Discussion

 

Assessment Criteria

 

The assessment criteria as stated in the tender documentation were:-

·    Pricing  (50%) - This will be based on the tender price provided in the mandatory schedules. The bids will be scored on a pro rata difference in price submitted, with the lowest price receiving 50 points.

 

·    Capability & Capacity (40%) - Capability & Capacity Assessment refers to the experience and trustworthiness of the Tenderer and its personnel, including management and supervision, the capability of the Tenderer to work within relevant policy frameworks and applicable legislation, and any initiatives for change and improvement. 

 

Reference checks may be conducted to evaluate Tenderer’s capabilities.To achieve the maximum score the tenderer is to have relevant experience, capability to perform the services required, positive reference checks, provide full details of personnel and equipment to carry out the work, management structure of the company and contingency plans to cover downtime and other unforeseen circumstances. 

 

·    Work Health &Safety (5%) - This refers to the Tenderer’s commitment to and compliance with the Work Health and Safety Act 2011 and associated regulations. To achieve the maximum score the tenderer is to provide details that they have a WHS Management Plan and submit examples of relevant safe work method statements. 

 

·    Sustainability & Environment (5%) - Sustainability & Environment Assessment refers to the manner in which environmental issues are to be appropriately addressed, including commitment to due diligence and the principles of ecologically sustainable development (ESD) in regard to environmental legislation and documentation outlining past performance in regard to environment protection and enhancement initiatives.

 

To achieve the maximum score the tenderer is to provide details of an environmental policy and answer yes to all applicable questions in the Environmental Survey included in the tender specification.

 

Advertisement

 

The tender was advertised by Council on 2/4/2013 in the Sydney Morning Herald and on 3/4/2013 in the North Shore Times.    The closing date for tenders was 30 April 2013 and 4 submissions were received.

 

Tender Evaluation

 

The tenders were then assessed by the Tender Review Panel consisting of Council’s Manager - Governance, Assistant Manager – Open Space and Parks Investigations Officer.    The Tender Evaluation Table which ranks each tenderer against the assessment criteria is shown below:-

 

 


Name of Tenderer

Pricing 50 %

Capability and Capacity 40%

Work Health and Safety 5%

Sustainability and Environment 5%

Citywide Service Solutions

 

 

 

Equal Preferred

Hideaway Landscapes Pty Ltd T/A Envirolands Landscape Contractors

 

Preferred

 

 

Marsupial Landscape Management

 

 

Preferred

Equal Preferred

Prime Home and Garden Maintenance

Preferred

 

Equal Preferred

 

.

The Tender Review Panel recommends that the tender from Envirolands Landscape Contractors be accepted as they scored the highest across all selection criteria. The price tendered by Envirolands while not the lowest does not exceed the allocated budget for 2013/14. Envirolands is the current contractor. They have been reliable and provided excellent customer service is therefore considered to provide the best value for money for grass cutting services.

 

Conclusion

 

A confidential memorandum and supporting documentation have been circulated separately to Councillors detailing the prices submitted by each tenderer, how each of the weighted criteria was assessed and the tender investigation conducted.


 

 

RECOMMENDATION

 

That Council:-

 

1.   Accept the Tender from  Envirolands (Hideaway Landscapes Pty Ltd T/A Envirolands Landscape Contractors) for the amount of $146,520.00 per annum for a term of 3 years for the provision of Grass Cutting Services.

 

2.   The General Manager be authorised to enter into a contract with Hideaway Landscapes Pty Ltd trading as Envirolands Landscape Contractors.

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 20 May 2013

LEP Amendment: 1 - 5 Birdwood Avenue Zoning - Finalisation

 

 

Subject:          LEP Amendment: 1 - 5 Birdwood Avenue Zoning - Finalisation    

Record No:    SU5007 - 21406/13

Division:         Environmental Services Division

Author(s):      Christopher Pelcz 

 

 

Executive Summary

 

Council is requested to finalise Planning Proposal 15 to amend the zoning of 1 – 5 Birdwood Avenue within the Local Environmental Plan (LEP 2009) from B2 Local Centre to B4 Mixed Use.

 

The planning proposal was a result of a rezoning request from the Lane Cove Club (AT-1) to rezone (Lot 3 DP 1071752 and Lot 100 DP 1114429) from B2 Local Centre to B4 Mixed Use to be consistent with the adjoining B4 zone to the west and south and to facilitate future redevelopment of the Lane Cove Club.

 

The proposed rezoning was considered to be minor in nature. The potential to develop residential flats and/or shops applies under both B2 and B4 zonings, but the proposal would allow flexibility in whether and where on the site shops were included. The maximum floor space ratio (currently being amended to 2.5:1) and height of buildings (18 metres) will be not be changed as a result of this proposal.

 

The amendment was exhibited in April 2013 as formally required by the Gateway Determination (AT-2) for 14 days. The comments from this public exhibition are examined in the discussion section of this report.

 

Background

 

Submission to the Department

 

Council received a letter on 31 January 2013 from the Lane Cove Club requesting that 1-5 Birdwood Avenue be rezoned from B2 Local Centre to B4 Mixed Use and on 18 February 2013, Council approved the submission of Planning Proposal 15 to the Department of Planning and Infrastructure seeking approval for exhibition.

 

On 27 March 2013, the Department’s Gateway issued approval to exhibit the Planning Proposal.

 

It is to be noted that an earlier LEP amendment for this site is awaiting finalisation by the Department - Planning Proposal 2, to amend the floor space ratio from 2.1:1 to 2.5:1 for consistency with the Town Centre.

 

Public Exhibition

 

The LEP amendment for 1 – 5 Birdwood Avenue (Planning Proposal 15) was publicly exhibited from 17 April to 1 May 2013 with six submissions received:–

 

-     one submission raised no objection;

-     one supported the proposal;

-     three opposed the proposal; and

-     one a general enquiry.

 


Discussion

A summary of the main issues raised by the objectors is included below along with comment in response to each issue. Generally the comments relate to increased density on the site, which is not directly relevant to this proposal, as there is no increase in height or FSR in this proposal.

 

Issue 1

 

Traffic impacts – the village and its surrounding areas are already extremely congested and adding more shops to it would increase the problem.

 

Comment

 

The potential vehicle generation under the proposed B4 zoning would not be significantly different than under the current B2 zoning, as the floor space scale will be the same.

Council has put a case to Roads and Maritime Services to upgrade the intersection at Birdwood Avenue / Longueville Road and it is Council’s aim to install traffic signals at this location by early 2014. Furthermore, the site’s proximity to the Lane Cove bus interchange would moderate future traffic generation.

 

In fact, retail traffic may be greater under the current B2 zone, as the ‘shoptop housing’ definition would require shops across the entire ground floor, where none exist at present, whereas the proposed B4 zone would not require shops across the ground floor or indeed at all.

 

Issue 2

 

Inappropriateness of development for the proposed site – Council is already promoting the development of Rosenthal Car Park, the apartment block on Finlayson Street and now 1-5 Birdwood Avenue. No more apartments are needed in the area.

 

Comment

 

The B2 zone already allows for 3-4 storeys of apartments above a level of shops. Rezoning to B4 would increase the dwelling yield minimally and would only allow one additional residential storey rather than retail.

 

Future use of Rosenthal Avenue has not yet been determined, whether it will be residential or other, and will be subject to community consultation. It is to be noted that the maximum height is 18 metres i.e. 4-5 storeys and is, not being changed as part of the planning proposal. The scale of development is moderate when compared with other centres in the area.

 

Issue 3

 

Impacts on infrastructure – Parking is becoming an issue in the precinct. Currently Lane Cove does not possess the infrastructure necessary to support higher density housing.

 

Comment

 

Any development proposal would need to satisfy parking requirements. Apartments are required to provide on-site parking for residents and visitors, and additionally would provide underground parking for the Club, under current Development Control Plan controls and RTA Guidelines.

 

 

 


Issue 4

 

Retention of trees in the vicinity – Seeks to confirm how the existing trees will be incorporated into the proposed design.

 

Comment

 

Any trees will be assessed by Council’s Tree Officer.  If and where it were appropriate to permit tree removal, requirements for replacement trees would be considered at the Development Application stage.  However, the retention of on-site trees would be considered at the appropriate time. A draft tree replacement policy for Lane Cove is currently being drafted.

 

Issue 5

 

Proposed new town centre - To alleviate traffic it may be beneficial to establish a new town centre (by distributing the shops) to 150-170 Epping Road ie from the former Shell service station to the Starch Factory at Lane Cove River.

 

Comment

 

The former Shell site is known as 150 Epping Road and was the subject of a NSW Part 3A approval for mixed use development. Consequently it is not considered a viable proposal, having regard also to surrounding non-residential land uses and bushland zonings, so that there is insufficient density potential to support a centre.

 

Conclusion

 

A submissions summary has been circulated to Councillors electronically. Submissions have been responded to in this report; the public submissions are not considered to require amendment to the planning proposal. Council is requested to approve LEP Planning Proposal 15 to rezone 1-5 Birdwood Avenue to B4 Mixed Use, as exhibited, for final notification by the NSW Department of Planning and Infrastructure.

 

The proposal is supported as it will facilitate the redevelopment of the Lane Cove Club car park.

 

 

RECOMMENDATION

 

That Council approve the Planning Proposal to rezone 1-5 Birdwood Avenue from B2 Local Centre to B4 Mixed Use, as exhibited, for final notification.

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Rezoning Request Letter form Lane Cove Club 31 January 2013

2 Pages

 

AT‑2 View

Gateway Determination - 1 - 5 Birdwood Ave, 27 March 2013

4 Pages

 

 

 


Ordinary Council Meeting 20 May 2013

Draft Metropolitan Strategy for Sydney 2031

 

 

Subject:          Draft Metropolitan Strategy for Sydney 2031    

Record No:    SU4198 - 22797/13

Division:         Environmental Services Division

Author(s):      Stephanie Bashford 

 

 

 

Executive Summary

 

The NSW Government has released the Draft Metropolitan Strategy for Sydney to 2031 for public comment. The strategy provides the broad objectives and structural framework for Sydney’s planning and growth over the coming decades.

 

Council is requested to note the draft comments proposed for inclusion in a submission which are attached at AT-1.

 

A key issue in the Draft Metropolitan Strategy is the new subregional grouping, under which Lane Cove would be one of seventeen councils on both sides of Sydney Harbour within the Central Subregion, rather than the current six councils within the Inner North Subregion.

 

It is recommended that the proposed submission not support the Central Subregion, but that a more appropriate subregion be considered, such as one which comprises the combined NSROC and SHOROC councils.

 

Background

 

·    The Metropolitan Strategy for Sydney 2031 was introduced as a twenty-five year plan from December 2005. It was supported by the Draft Inner North Subregional Strategy, published in July 2007, which provides the current residential and employment targets for growth in Lane Cove.

·    The Metropolitan Plan 2036 was published in 2010, for the following twenty-five years, as an update of the earlier document.

·    The Draft Metropolitan Strategy for Sydney to 2031 is currently on exhibition until 31 May.

 

The Metropolitan Strategy 2031 and Metropolitan Plan 2036 each provided for Sydney’s residential and employment growth targets over a twenty-five year period. The Draft Metropolitan Strategy 2031 intends that targets will be developed in two ten-year stages, to 2021 and 2031.

 

Discussion

 

1.         Subregional Groupings

 

Lane Cove is currently within in the Inner North Subregion, comprising 6 councils: Lane Cove, Hunters Hill, Mosman, North Sydney, Ryde and Willoughby Councils. This group is defined in the Draft Inner North Subregional Strategy of 2007. The Inner North Subregion’s population is approximately 300,000 people.

 

The Draft Metropolitan Strategy on exhibition proposes to reduce the number of Sydney subregions from ten to six. Lane Cove would be in a group of 17 councils within the Central Subregion extending from both sides of Sydney Harbour: Ashfield, Botany Bay, Burwood, Canada Bay, Hunters Hill, Lane Cove, Leichhardt, Marrickville, Mosman, North Sydney, Randwick, Ryde, Strathfield, Sydney City, Waverley, Willoughby and Woollahra Councils. The population is approximately 1,144,000 people.

 

The State Government’s stated priorities for the Central Subregion include:-

·    strengthening transit connections within the Global Economic Corridor, particularly around the Sydney CBD, in line with the Long Term Transport Master Plan;

·    recognising the importance of Sydney Harbour as an icon that will continue to drive investment in and around the subregion, and protecting its function as a working port;

·    enabling housing intensification, particularly around established centres and key corridors including the North Shore Line, Airport and East Hills Line, Illawarra Line and Bankstown Line;

·    retaining smaller pockets of industrial land to enable economic diversity;

·    protecting the health and resilience of environmental assets; and

·    building on the character of the subregion’s vibrant suburbs.

 

2.         City Shapers

 

The Draft Metropolitan Strategy focuses on the following “City Shapers” to influence Sydney’s growth to 2031:-

·    Global Sydney – the CBD and adjacent precincts, including North Sydney, to strengthen an extended commercial core

·    Global Economic Corridor – from Port Botany and the Airport through North Sydney and Lane Cove to Macquarie Park, creating at least 173,000 additional jobs

·    Sydney Harbour – capitalising on investment opportunities in and around it and expanding public access to Parramatta – as the fastest growing centre and single biggest concentration of employment outside Global Sydney

·    Parramatta Road Corridor – with WestConnex Motorway, transforming local centres along it and connecting them better as Sydney Olympic Park grows

·    Anzac Parade Corridor – from Moore Park to La Perouse, with housing and employment regeneration and improved mass transit

·    North West Rail Link Corridor -  improving connectivity from Epping to Rouse Hill

·    Western Sydney Employment Area – south-west of Liverpool, to be the single largest new employment area for Sydney

·    Sydney’s Metropolitan Rural Area - including areas of the Blue Mountains and other national parks and rural townships encircling Sydney’s built-up areas, aiming to maintain Sydney’s primary source of fresh produce.

 

The City Shapers are significant, but should not reduce focus on other important catalysts for urban change and growth, including other transport corridors, university/technology centres etc. and at the same time the conservation of environmentally valuable lands.

 

3.         Relationship with other NSW plans

 

(i)         NSW Planning Review White Paper

 

The Metropolitan Strategy is coordinated with the NSW White Paper in the hierarchical structure of Regional, Subregional and Local Plans as the framework for delivery of housing and employment growth and planning broadly.

 

The Metropolitan Strategy is intended to become the Regional Plan for the Sydney Region.

 

(ii)        Independent Local Government Review 

 

In briefing sessions, the Department of Planning & Infrastructure advised that the above subregional grouping was for discussion only, and may be revised following the release of the Independent Local Government Review Panel (Sansom) Report, which was issued in late-April as a “progress report and basis for further consultation” (page 3). The Sansom Report’s preferred grouping relating to Lane Cove would comprise 5 northern councils: Lane Cove, Hunters Hill, Mosman, North Sydney and Willoughby Councils.

 

It is difficult to address the Metropolitan Strategy at the same time as the Sansom Report recommendations in terms of growth targets, as they each refer to different groupings of Councils. Similarly there are related challenges in implementing the NSW White Paper and consulting with the community on the preparation of a Local Plan for Lane Cove until the boundaries for the Subregion Plan feeding into the Local Plan are known.

 

3.         Submission

 

A synopsis of the Draft Metropolitan Strategy has been provided by the Northern Planners Group and is attached at AT 2. The Northern Planners Group comprises twelve councils, with representatives of the Department and NSROC, which meet monthly to discuss planning matters.

 

The draft comments attached for Council’s consideration in the draft submission include a range of comments raised by the Northern Planners Group. Three main issues proposed to be submitted by Council are:-

 

(i)      The current group of six councils reflects regional economic, social and logistical similarities that would lose focus in the larger grouping of seventeen councils.

 

(ii)      Housing growth must place affordability and liveability as primary outcomes to be achieved. A housing range that is both well-located and of high amenity is necessary if targets are to be achieved.

 

(iii)     The capacity and nature of infrastructure will change for this region, and the assistance of both the State and Federal Governments will be needed to meet the challenges that include augmenting existing utilities, open space, transport and other infrastructure to accommodate growth in a manner that is equal to, and hopefully better than, current standards.

 

Conclusion

 

The NSW Government’s Draft Metropolitan Strategy for Sydney to 2031 provides the broad objectives and structural framework for Sydney’s future planning and growth. It is interrelated with the NSW White Paper and Independent Local Government Review Panel Report, both of which are at draft stage, and with the foreshadowed changes to planning and environmental and local government legislation.

 

As a result, the comments proposed for Council consideration for inclusion in a submission on the Draft Metropolitan Strategy are necessarily general, pending further clarification as to the State Government’s directions. Broadly, however, the State Government is to be commended for its broad vision in integrating planning for the Sydney Region.

 

Council is requested to review and endorse the draft comments for a submission to the Department attached to this report. Councillors’ further comments are invited either at this meeting or in the next week. It would be of assistance to staff if these were forwarded to the Strategic Section by Monday 27 May, as the final submission is due to be forwarded to the Department by Friday 31 May.

 

 

RECOMMENDATION

 

That Council:-

1.    Receive and note the report; and

2.    Lodge a submission based on the issues outlined in the draft submission attached as AT-1.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Draft Submission Comments

2 Pages

 

AT‑2 View

Draft Metropolitan Strategy Synopsis - Northern Planners Group

39 Pages

 

 


Ordinary Council Meeting 20 May 2013

Results of the Consultation on the 2013/14 Draft Delivery and Operational Plan, Draft Budget and Fees and Charges

 

 

Subject:          Results of the Consultation on the 2013/14 Draft Delivery and Operational Plan, Draft Budget and Fees and Charges    

Record No:    SU4553 - 22829/13

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

 

This report outlines the results of the consultation process for Council’s proposed activities for 2013/14 outlined in the Draft Delivery Plan and Operational Plan, Draft Budget and Fees and Charges, which are recommended for adoption, subject to a number of minor amendments.

 

Background

 

Council at its meeting of 18 March, 2013 considered a report on the 2013-16 Draft Budget, Delivery Program and Operational Plan and resolved:-

“1.   Subject to Part 4 and 5 of this resolution, Council adopt for the purpose of public exhibition, the 2013-2016 Draft Budget, 2013-14 Draft Fees and Charges, 2013-2017 Draft Delivery Program (Incorporating Operational Plan), Amended Community Strategic Plan, Lane Cove 2025 and 2013 Update of the Long Term Financial Plan.

2.    Council proceed to public exhibition as per the consultation strategy outlined in the report.

3.    Following public exhibition, the Draft Budget, Draft Fees and Charges, Draft Delivery Program (Incorporating Operational Plan), Amended Community Strategic Plan, Lane Cove 2025 and 2013 Update of the Long Term Financial Plan together with any submissions received, be considered at the Council meeting to be held on 20 May 2013.

4.    Council purchase five (5), two year subscriptions for the Koori Mail, to be distributed to local cafes by increasing by $500 the Community Newsletters account, in the 2013-2016 Budget.

5.     A fee, being the commercial rate detailed in a previous report to Council of $1850 (excl. GST), for the car parking spaces used by car share companies be included in the 2013-2014 Draft Fees and Charges and the revenue from this fee be used to increase the funds available in the 2013-2016 Budget for the Cameraygal Festival by $5000. “

 

Discussion

 

Prior to exhibition the changes outlined in the resolution were implemented. Consultation was undertaken up until 13 May 2013 as per the consultation strategy outlined in the previous report. It included:-

·    Static public exhibitions at the Council Administration Centre and Libraries;

·    An email to all registered members of the community interested in any matter Council consults on;

·    A website exhibition and survey; and

·    Public notice in the North Shore Times.

 

Whilst no written submissions were received by Council, 118 people viewed the survey, with responses received from varying numbers for the 13 survey questions. The survey sought comments and/or satisfaction levels on the following documents:-

 

·    Amended Community Strategic Plan – “Lane Cove 2025”;

·    Draft Delivery Program and Operational Plan 2013-2017;

·    2013-2016 Draft Budget;

·    Draft Fees and Charges 2013-2014; and

·    2013 Revised Long Term Financial Plan.

 

The survey responses suggest only 15 respondents actually read the documents either in full or substantially. It is pleasing to note that there was a lot of positive feedback received in respect of the budget process and content.

 

Some key observations and comments raised in the survey are as follows:-

·    45% of respondents were either very satisfied or satisfied with the Delivery Plan. A further 27% were neutral on the Plan (there were 11 responses to this question);

·    33% of respondents were either very satisfied or satisfied with the Draft Budget, with a further 33% remaining neutral and 22% or 2 respondents very dissatisfied (there were 9 responses to this question); and

·    50% of respondents were either very satisfied or satisfied with the 2013/2014 Draft Fees and Charges, with a further 25% remaining neutral. The remaining 25% or 2 respondents were very dissatisfied (there were 8 responses to this question).

 

Delivery and Operational Plan, Budget and Long Term Financial Plan

 

1.   Comment

 

Being a newly elected Council, a complete review of the Community Strategic Plan should of been undertaken.

 

Response

The current Community Strategic Plan, Lane Cove 2025, was only completed in May 2011 following a 2 year consultation process.  The Plan has been reviewed in conjunction with the budget process through consultation with the community via the survey and 42 days of public exhibition. The documents were reviewed by Councillors through briefings and the Corporate Planning Weekend as well as staff to ensure they meet the aspirations of the community

 

2.   Comment

 

There is an increase of graffiti and petty crime particularly after 9pm. Rather than rely on an overstretched Police Force, could Council consider employing private security firms to patrol public and open space areas, wharves, bus stops etc to discourage this type of activity.

 

One respondent also suggested they would be prepared to pay for private security presence in the area.

 

Response

 

At present Council has engaged a private security company to monitor and surveil Council owned properties and to lock up various parks and reserves to minimise the risk of petty crime and graffiti. Council rangers also undertake passive surveillance of the area and work closely with the Police to address areas of concern. Local Police have advised that Lane Cov’s crime rate is extremely low, less than 1% of the State average, hence further security would provide marginal benefit.

3.   Comment

 

Concerned about graffiti.

 

Response

 

Council’s graffiti program has been very successful since its introduction. Council expanded its contract services in 2011/12 for the removal of graffiti from public spaces and is successful in removing 95% of tags within 48 hours of them being observed or reported. The graffiti removal service will again continue in the 2013/14 operational year, with additional graffiti reduction strategies and technology being investigated during this time.

 

4.   Comment

 

Has there been an increase in funding for bicycle/shared pathways. Budget process seems very thorough.

 

Response

 

Council has maintained its current level of bicycle path funding and as part of the implementation of the works associated with the Infrastructure Levy, will upgrade a number of footpaths to be shared paths, one example of this completed this year was in River Road/ Bridge Street/ Penrose Street link.

 

Priorities are recommended by Councils Bicycle Committee who will also undertake a review of the Lane Cove Bicycle Plan (2008) with an additional allocation of $20,000 in the 2013/2014 Budget.

 

Changes to Draft Delivery Program and Operation Plan

 

The Draft Delivery Program and Operational Plan has been amended to more clearly show the linkages where a specific project from Council’s Asset Management Plans is included as an action in the Delivery Program and Operational Plan. The updated Plan is shown attached as AT-1.

 

Draft Fees and Charges 2013-2014

 

Some minor amendments have been made to the advertised Library Fees and Charges, with rounding up of fees applied. The Draft Fees and Charges are attached as AT-4. There were also come positive comments about the proposed fees and charges and their reasonableness. Other comments and responses are as follows:-

 

1.   Comment


The annual fee of $371 per annum for a family to access Greenwich Baths is excessive and the 10 pass ticket for adults ($31) should be discounted for rate paying residents of Lane Cove.

 

Response

 

Greenwich Baths are owned by Council and managed by Bluefit with Council responsible for determining fees and charges. The family pass of $371 for unlimited access for a family (2 adults and 2 children under 16) for the swimming season and the adult season 10 pass cost of $31 are considered more than reasonable.  These fee options are not well utilised and have remained the same price since July 2010.  The entry fees reflect the cost of managing the facility including life saving services no longer available at many harbourside pools and providing a cafe and amenities.

 

2.   Comment

 

I think it is a poor move and not supporting sustainability by charging car share companies for the use of car spaces.

 

Response

 

Council has resolved to impose the fee on the basis that car share organisations are private companies which have had the benefit of having access to a dedicated car space in Lane Cove Village to operate a ‘car share’ scheme at no cost.

 

Amended Community Strategic Plan 

The Amended Community Strategic Plan has been updated to include details on the key features of Lane Cove and demographic and population information. The Plan has been amended to more clearly show the linkages between Council’s Asset Management Plans and the strategies in the Community Strategic Plan (CSP). The Appendix of the CSP which shows how the planning themes link to the goals of State Government Plans have also been updated as some of the State Government Plans have changed since the adoption of the CSP in June 2011. The changes have been highlighted in the plan shown attached as AT-5.

 

Conclusion

 

It is considered that the minimal response during the public exhibition period reflects general community support for Councils proposed activities, budget and fees and charges for 2013/2014. A copy of the revised documents are available online only due to their size and shown attached to this report

 

It will therefore be recommended that Council adopt the documents and 2013/2014 rates and domestic waste charges as follows:-  

 

 

RECOMMENDATION

 

That:-

 

1.   The Draft Delivery Program and Operational Plan 2013/14 shown attached as AT-1, Draft Budget 2013 -2016  shown attached as AT-2, Long Term Financial Plan shown attached as AT-3 and Community Strategic Plan shown attached as AT-5 be adopted;

 

2.   The Draft Fees and Charges as shown attached as AT-4  as amended for 2013/14 be adopted, subject to:-

a)    an increase in the section 603 Rating Certificate from $65 to $70;

b)    an increase in the urgency fee for section 603 Rating Certificate from $60 to $70; and

c)  a rounding of various Library fees.

 

3.   Council fix the Ordinary Rates and Charges for 2013/14 as:-

a)    Ordinary Rates

(i)      An Ordinary Residential Rate of 0.184056 cents in the dollar, on the Land Value of all Rateable Land categorised as Residential in accordance with S.516 of the Local Government Act, (with the exception of heritage properties which are rated on their heritage value), with a Minimum Rate of $538, to yield $15,116,689.

(ii)     An Ordinary Business Rate of 0.805940 cents in the dollar, on the Land Value of all Rateable Land categorised as Business in accordance with S.516 of the Local Government Act, with a Minimum Rate of $800 to yield $5,296,035.

(iii)     Council being of the opinion that works related to the construction and maintenance of car parking facilities will be of benefit to the Lane Cove Village Commercial Area, (as defined by the metes and bounds description advertised in the North Shore Times on 13 June, 1979), that a Parking Special Rate, of 0.186719 cents in the dollar be made for 2013/14 on the Land Value of all rateable land within that part, in accordance with S.538 of the Local Government Act 1993, with a Minimum Rate of $2.00, to yield $148,786.

 

b)    Domestic Waste Management Charges

(i)    in accordance with S.496 of the Local Government Act 1993, that an annual charge of $390.00 per annum be made for the year 2013/14 for domestic waste management services rendered to all properties categorised residential or non-rateable residential, for each once weekly 80 litre MGB (or equivalent) service;

(ii)   in accordance with S.496 of the Local Government Act 1993, that an annual charge of $104.00 per annum be made for the year 2013/14, for Domestic Waste Management Services for all properties categorised residential vacant land;

(iii)  in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $5.72 per service  be  made for the year 2013/14, for each additional weekly 80 litre domestic waste management service rendered to owner occupied single occupancy residential dwellings (excluding green waste and recycling service);

(iv)  in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $7.50 per service be made for the year 2013/14, for each extra weekly 80 litre (or equivalent) domestic waste management service rendered to other single occupancy residential properties;

(v)   in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $7.50 per service be made for the year 2013/2014, for each once weekly 80 litre (or equivalent) domestic waste management service rendered to non-rateable  properties;

(vi)  in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $7.50 per service be made for the year 2013/2014, for each once weekly 80 litre (or equivalent) domestic waste management service rendered to residential units above business category premises.

(vii) in accordance with S.502 of the Local Government Act 1993 that a pay-for-use-charge of $4.25 per fortnightly service be made for the year 2013/14 for each extra recycling service to single residential dwellings.

           

c)    Interest on Overdue Rates and Charges

(i)    In accordance with the provisions of S.566(3) of the Local Government Act 1993, Council hereby resolves that the interest rate to apply for the period 1 July 2013 to 30 June 2014 to all outstanding rates and charges be calculated at the maximum interest rate currently 9% as specified by the Minister for Local Government.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Draft Delivery Program and Operational Plan 2013-2017

93 Pages

Available Online

AT‑2 View

2013-2016 Draft Budget

181 Pages

Available Online

AT‑3 View

2013 Update on the Long Term Financial Plan

10 Pages

Available Online

AT‑4 View

Draft Fees and Charges 2013-2014

35 Pages

Available Online

AT‑5 View

Amended Community Strategic Plan, Lane Cove 2025

60 Pages

Available Online

 

 


Ordinary Council Meeting 20 May 2013

3rd Quarter Review of the 2012-2013 Budget

 

 

Subject:          3rd Quarter Review of the 2012-2013 Budget    

Record No:    SU757 - 21910/13

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

The Third Quarter 2012 - 2013 Budget Review involves a variety of variations in both income and expenditure. It is recommended that the Budget be varied in terms of the report.

 

Background

 

Council is required to prepare a Budget Review Statement each quarter, in accordance with Clause 203 of the Local Government (General) Regulation 2005. This report is prepared in accordance with the clause for the period ending 31 March 2013. The Division of Local Government has issued a prescribed format for reviews which is included as an attachment to this report.  The purpose of these reviews is to ensure that the impact of financial variations are reflected in the forecast of Council’s global budgetary position to 30 June 2013, and the adopted Budget adjusted accordingly.

 

Discussion

The following is a summary of Council’s adopted Budget for 2012 - 2013 and the revised Budget following the adjustments included in this report:-

 

 

Original Budget

Quarter 1 Revised Budget

Quarter 2 Revised

Budget

Quarter 3 Adjustment

Quarter 3   Revised Budget

Expenditure - Operating

$35,355k

$35,430k

$35,515k

$79k

$35,594k

Income - Operating

$36,961k

$38,606k

$39,661k

$65K

$40,597k

Surplus/ (Deficit)

$1,606k

$3,176k

$4,146k

($14k)

$5,003k

Surplus/(Deficit) before

Capital Grants/Contributions

($81k)

($631k)

($461k)

($14k)

($475k)

 

Operating Expenditure

Adjustments are recommended to three (3) expense items as shown in AT-1 for a net total increase of $79,000. The adjustments include an increase in provision for legal expenses of $55,500 to cover the cost of enforcement of development consents, an increase in legal expenses of $3,500 for the Aquatic Centre matter and a $20,000 increase in Facilities Development Planning to cover the cost of community engagement by consultants, Place Partners, for the public domain component of the Rosenthal Avenue Carpark Redevelopment.

Operating Income

The annual fair value revaluation of the Council’s Market Square investment property carried out by Scott Fullarton Valuations Pty Ltd has resulted in an 2012/2013 increase in the value of the asset by $285,000 to $5,600,000.  As a result, there is an increase in operating income of $65,000 more than the original budget estimate of $220,000.

Operating Result summary

The forecast deficit before Capital Grants and Contributions of $475,000 equates to the $475,348 reduction in the Federal Government Financial Assistance Grant (FAG) received by Council in 2012/2013 as a consequence of the Federal Government advancing the funds to Council prior to 30/06/2012.  Therefore, the funds, as reported to Council at its meeting on 19 November 2012 were accounted for in the financial year 2011/2012.

Capital Income

The increase of $871,000 in Section 94 Developer Contributions reflects the higher than anticipated amount of S94 funds received year-to-date as at 31 March 2013.  The level of redevelopment start-ups has exceeded Council’s estimates.

 

Conclusion

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005.

It is my opinion that the quarterly Budget Review Statement for Lane Cove Council for the quarter ended 31 March 2013 indicates that Council's projected financial position will be satisfactory at year end 30 June 2013, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

 

RECOMMENDATION

 

That the 2012 – 2013 Budget be varied as follows:-

 

 

Original Budget

Quarter 1 Revised Budget

Quarter 2 Revised

Budget

Quarter 3 Adjustment

Quarter 3   Revised Budget

Expenditure - Operating

$35,355k

$35,430k

$35,515k

$79k

$35,594k

Income - Operating

$36,961k

$38,606k

$39,661k

$65K

$40,597k

Surplus/ (Deficit)

$1,606k

$3,176k

$4,146k

($14k)

$5,003k

Surplus/(Deficit) before

Capital Grants/Contributions

($81k)

($631k)

($461k)

($14k)

($475k)

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Budget Review for Quarter Ended 31 March 2013

6 Pages

 

 

 


Ordinary Council Meeting 20 May 2013

Northern Sydney Region of Councils (NSROC) Waste Disposal Strategy

 

 

Subject:          Northern Sydney Region of Councils (NSROC) Waste Disposal Strategy    

Record No:    SU4277 - 22218/13

Division:         Environmental Services Division

Author(s):      David Wilson 

 

 

Executive Summary

 

In response to the increasing cost of waste disposal and the limited market services available, NSROC Councils have been working to examine how regional action could improve the availability of long-term, cost-effective waste solutions for member Councils.

 

A strategic planning investigation has been undertaken over the last 12 months to establish whether sound evidence exists for regional waste management.  Research has included consultation with industry and waste professionals in the consulting sector and collaboration with waste management staff in Councils.

 

This report sets out the case for supporting recommendations calling for:-

 

·    collaboration between NSROC Councils in waste management in two stages of joint procurement over the next decade; and

·    entering into participation agreements between NSROC Councils to establish the governance arrangements for management of a single waste disposal contract, and other shared services procurement as new opportunities emerge and are evaluated.

 

Commencing in 2014 a binding regional contract of four to five years for waste disposal is proposed as the first stage of a longer term plan.  During the initial contract period a longer term market solution would be developed to secure long term waste processing facilities for the region to improve diversion of waste from landfill and create marketable products from waste collected.

 

The 2014 contract would enable NSROC Councils to engage with industry as an influential single customer, better able to demand solutions for alternative waste treatment, including the possibility of energy from waste thermal treatment, under a second stage contract commencing after 2017.  A budget estimate for the regional waste project has been developed for Councils to consider.

 

Councils that decide to participate, would then be part of a tender planned for release in October 2013, for commencement in the first half of 2014.  A second report would be submitted to Councils in July-August 2013, for consideration prior to the tender being issued.

 

Background

 

Greater regional collaboration and shared services is one of the acknowledged pathways under the NSW Local Government reform agenda.

 

NSROC Councils have shared objectives for waste management – seeking better waste outcomes, securing safe and environmentally sound disposal, price improvement, the opportunity to innovate and the desire to work together to achieve greater efficiency.

 

NSROC has a 20 year history and sound relationships between Councils on which to base the next step in collaboration.  Waste disposal services is a readily aggregated purchasing need across Councils, and its high value (up to $100 million over five years for the seven NSROC Councils) requires robust governance to mitigate business risk and maximise market advantage.

 

 

Discussion

 

In November 2012 the NSROC Board considered the findings of the research phase, which were:-

 

·    Disposal of all waste streams is a significant and increasing cost centre, accounting for about $24 million in expenditure per annum across the region.

·    The total annual residual waste (after recycling or processing) in NSROC in 2011-12 was over 117,000 tonnes.

·    NSROC Councils do not control any residential waste transfer, processing or disposal facilities, and must purchase all services from the private sector, where two firms predominate (SITA and Veolia).

·    Policy and market failure over the last decade has led to inadequate investment in new infrastructure, consolidation of ownership and limited competition in the waste disposal services market.

·    Industry consultation resulted in strong interest in higher volume and greater security in contract terms as drivers of better pricing.

·    New forms of waste disposal through treatment of putrescible waste or greater separation and streaming require long term financial and/or culture change investments by the public and private sectors.

·    NSROC Councils’ waste disposal contracts are in sufficient alignment to allow for a single contract across the region commencing in 2014 with 60% of total volume.

·    Councils’ waste disposal contracts are aligned to the extent that all could migrate to a regional contract established between mid 2014 and the end of 2015.This opportunity to harmonise contracts would be difficult to recreate in the coming decade if, for some reason, this regional contract does not proceed.

 

The benefits of a single waste disposal contract for the NSROC region include:-

 

·    Demonstration to the market that the NSROC Councils are serious about an efficient approach to shared services procurement.

·    Better price outcomes in the immediate term through a secure and high volume supply requirement.

·    Incentive for new investment in processing in the medium term to meet the need for higher diversion from landfill than is currently available for total regional waste volumes.

 

Implementing this single contract necessitates that, prior to tendering; formal decision-making arrangements between Councils are endorsed and adopted to ensure that robust commercial market engagement is delivered under the contract and that advantages from consolidated buying are not compromised by high transaction costs and duplicated processes in the day-to-day management of the contract.

 

Expert advice on governance arrangements has been obtained from Maddocks Lawyers, who advised that a participation agreement between Councils should be established to operate shared services through a committee structure managed by General Managers, for the first stage shared service waste disposal contract.  See AT-1 – Governance Structure for Regional Waste Strategy.

 

Under this model, the elected Councils would determine overall policy, strategic direction and significant investment in shared services while a governance board comprised of General Managers would be responsible for implementing the strategic direction and overseeing management decisions.

 

A contract would be developed spelling out the role of each level in the structure and business rules for its operation.  This participation agreement between member Councils would establish a strong legal relationship for the purpose of cooperative procurement of services, and spell out the rules and procedures for the governance board and the committees responsible for individual services.

 

Maddocks also advised that an application is needed to be made to the Australian Competition and Consumer Commission for authorization to approach the market as a group.  This step was also observed, and authorization granted, prior to the 2003-04 NSROC tender.  As a result, the process would be less expensive and time-consuming in 2013.

 

Maddocks also recommended that tender release and procurement management through Local Government Procurement would be the most efficient approach for a single contract for multiple Councils.

 

The NSW Environment Protection Authority has released new policies and programs designed to promote investment in new waste infrastructure, and wider options for the region’s waste disposal and processing are expected to result in the next three to five years.  EPA financial support will be pursed when more information on the new NSW waste programs is available and applications are open.

 

Conclusion

 

Currently, NSROC Councils provide collection and disposal of domestic waste services for their respective communities individually and have limited power and economies of scale to negotiate and demand efficiencies and services that would benefit their LGA.  A move to establish a combined regional waste approach seeks to change the power and negotiation balance in ways that would benefit all member Councils.

 

Acceptance of the recommendations of this report authorise the following:-

 

       1.    an application for authorisation to the Australian Competition and Consumer Commission;

       2.    development of a tender strategy (technical specifications, term of contract and option period);

       3.    application to the EPA for funding support for the project management of the contract as part of the regional waste strategy; and

       4.    preparation of a draft tender and contract and engagement of consulting advice on legal and tender matters.

 

 

RECOMMENDATION

 

That Council resolved to:-

 

1.   Participate in the preparations to go to tender for the procurement of waste disposal/processing services for NSROC Councils for a contract commencing in 2014, noting that a further report on tender criteria will come to Council in July-August 2013 for final agreement as to participation in the tender.

 

2.   Be part of an application for authorisation (through revocation and substitution of 2003 authorisation) from the Australian Competition and Consumer Commission for group purchasing of waste disposal services.

3.   Be part of formal participation arrangements with NSROC Councils as shown in AT-1, and to contribute to the costs of establishing partnership arrangements for shared services procurement and management by NSROC Councils, on a case-by-case basis, commencing with the waste disposal tender.

4.   Contribute to the governance structure establishment costs on an equal basis amongst all NSROC Councils, and the tender preparation costs, in line with volume participation in the waste contract.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Governance Structure for Regional Waste Strategy

1 Page

 

 

 


Ordinary Council Meeting 20 May 2013

Lane Cove Traffic Committee Meeting Held on Tuesday 16 April 2013

 

 

Subject:          Lane Cove Traffic Committee Meeting Held on Tuesday 16 April 2013    

Record No:    SU1326 - 22246/13

Division:         Open Space and Urban Services Division

Author(s):      Tim Sullivan 

 

 

Executive Summary

 

The Lane Cove Traffic Committee Meeting was held on Tuesday, 16 April 2013.  The Agenda is included as AT-1.  The Traffic Committee recommendations are shown in the Minutes of the Meeting, included as AT-2.

 

 

RECOMMENDATION

 

That Council adopt the recommendations of the Lane Cove Traffic Committee meeting held on Tuesday, 16 April 2013.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Agenda - Lane Cove Traffic Committee 16 April 2013

13 Pages

AT‑2 View

Minutes - Lane Cove Traffic Committee 16 Minutes 2013

4 Pages

 

 

 


Ordinary Council Meeting 20 May 2013

Local Government Women's Summit

 

 

Subject:          Local Government Women's Summit    

Record No:    SU2520 - 22943/13

Division:         Corporate Services Division

Author(s):      Ian Naylor 

 

 

Executive Summary

 

Council has received correspondence from the Local Government Managers Association about their Inaugural Local Government Womens Summit. The Local Government Women’s Summit is an event for all women in senior leadership roles, both elected and professional, in Australian councils. This report recommends that interested Councillors attend the event.

 

Discussion

 

The Local Government Womens Summit will be held on 20 June 2013 in Sydney with the theme “Putting your Best Foot Forward”.Attached as AT 1 is the program for the event.

 

The Registration cost for this event is $460 per person and there is funds available in the Councillors Continuing Education Account to fund attendance at this event.

 

Councillors Palmer and Brent have indicated that they would like to attend this event.

 

 

 

RECOMMENDATION

 

That interested Councillors attend the inaugural women's summit "Putting Your Best Foot Forward" organised by Local Government Managers Association NSW to be held in Sydney on 20 June 2013.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

2013 LG Womens Summit Brochure

8 Pages

 

 

 


Ordinary Council Meeting 20 May 2013

Funding under Round 6 of the Sustainability Small Grants Program

 

 

Subject:          Funding under Round 6 of the Sustainability Small Grants Program    

Record No:    SU4822 - 19474/13

Division:         Environmental Services Division

Author(s):      Claire Budden 

 

 

Executive Summary

 

This report advises of organisations seeking funds under Round 6 of the Sustainability Small Grants Program. Council received two (2) applications seeking a total of $4000.00 applied for in funding. The report recommends providing funding to the total of $4000.00.

 

Background

 

Council, under Section 356 of the Local Government Act 1993, may grant financial assistance to organisations. This report discusses the application process for Round 6 of the Sustainability Small Grants Program and recommends Council provide the grants nominated. 

 

Under the program Council calls for applications for financial assistance from organisations either based in Lane Cove Local Government Area (LGA), or if not based in the LGA, whose assistance addresses identified needs of people within the LGA. 

 

Groups on Council’s financial assistance register were notified of the Sustainability Small Grants Program, and the program was promoted on Council’s website and through the Sustainability

E-Newsletter.  Applications closed on Monday 4 March 2013.

 

Discussion

 

All applications were assessed against the criteria provided in AT-1 by a panel comprising of the Chair of the Sustainability Advisory Committee and staff.  Applicants were required to show how their application could meet the needs of Lane Cove by referring to Council’s Sustainability Action Plan. Included in AT-2 is a summary of all the applications, panel consideration and recommended funding.

 

The budget for the Sustainability Small Grants Program includes a provision of $20,000 in funding for this financial year (Round 5 and Round 6).

 

Conclusion

 

Council’s Sustainability Small Grants Program assists the development of a range of initiatives that are of direct and practical benefit to a sustainable Lane Cove community. Council’s Sustainability Action Plan provides guidance to assist in identifying priority projects for funding.

 

 

 

RECOMMENDATION

 

That Council:-

1.    Endorse funds under Round 6 of the Sustainability Small Grants Program for the following projects:-

·    $2000.00 – Chatswood South Perma Patch Inc; and

·    $2000.00 – Currambena School.

2.    Give Public Notice of the proposed funding under Round 6 of the Sustainability Small Grants Program, and subject to no objections being received, grant the funds as outlined above.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Selection Criteria for Round 6 of Sustainability Small Grants Program

1 Page

 

AT‑2 View

Recommendations of panel - Round 6 - Sustainability Small Grants Program

1 Page

 

 

 


Ordinary Council Meeting 20 May 2013

Local Government Remuneration Tribunal Determination for Councillor Fees

 

 

Subject:          Local Government Remuneration Tribunal Determination for Councillor Fees    

Record No:    SU839 - 22121/13

Division:         Corporate Services Division

Author(s):      Ian Naylor 

 

 

Executive Summary

 

This report details the recent determination of the Local Government Remuneration Tribunal for Councillors Fees.

 

Discussion

 

The Local Government Remuneration Tribunal is responsible for categorising councils and determining the maximum amount of fees to be paid to Mayors and Councillors in each category.  The Tribunal handed down a determination on 8 April 2013 under Sections 239 and 241 of the Local Government Act on the level of fees to be paid to Councillors and Mayors from 1 July 2013.

 

The Local Government Remuneration Tribunal has increased all minimum and maximum fees for Mayors and Councillors by 2.5%.  The table below shows the current annual fees paid to Lane Cove Councillors and the new minimum and maximum annual fees as determined by the Tribunal:-

 

 

Current Annual Fee

New Minimum Annual Fee

New Maximum Annual Fee

Mayor (in addition to the Councillor Fee)

$37,230

 

$16,890

 

$38,160

 

Councillors

$17,060

$  7,930

$17,490

 

The program in Council’s Draft Budget for 2013/14 provides for these increases.

 

 

 

RECOMMENDATION

 

That Council determine the appropriate fee to be paid to the Mayor and Councillors for 2013/2014.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 20 May 2013

3rd Quarter Review of the 2012-2013 Delivery Program and Operational Plan

 

 

Subject:          3rd Quarter Review of the 2012-2013 Delivery Program and Operational Plan     

Record No:    SU238 - 21821/13

Division:         Corporate Services Division

Author(s):      Ian Naylor 

 

 

Executive Summary

This report outlines the 3rd Quarter progress towards achieving the projects listed in the adopted 2012-2013 Delivery Program and Operational Plan.  It is recommended that the report be received and noted.

Discussion

Council’s adopted 2012-2013 Delivery Program and Operational Plan details the projects proposed to be undertaken during this financial year in order to meet the goals and objectives of Lane Cove 2025 - Community Strategic Plan. Council reports quarterly on the progress towards completing these projects and achieving the targets for the adopted performance measurements. The 3rd Quarter Review of the 2012-2013 Delivery Program and Operational Plan is shown attached as AT-1

 

The projects in the Quarterly Review are listed by the responsible Council Division and where the project has a completion date the ‘Action Status’ column graphically demonstrates the progress towards completion. The Review also includes a comment on the status of each project.

 

Progress towards completing measurable projects is slightly behind with approximately 62% of projects completed.  A breakdown of this progress by Division is provided below:-

·       Corporate Services                                      63.2%

·       Environmental Services                   70%

·       Human Services                               61.5%

·       Open Space and Urban Services    53.6%

 

The Quarterly Review also provides a report on progress towards achieving the targets set for performance measurement for each Division of Council. A cumulative figure for performance measurement is shown so that performance can be tracked each quarter towards achieving the required target.

The highlights of the projects completed for the 3rd quarter include:-

·    Completed Austin Street Outdoor Dining structure as a possible prototype for the Town Centre (January).

·    Obtained further grant funding (Fish Habitat Grant Stage 3) to continue regeneration works at Warraroon Reserve (January).

·    LEP Amendment for Mowbray Precinct officially gazetted (January).

·    Expressions of Interest process undertaken for retailers for the Rosenthal Carpark Redevelopment Project (January to February)

·    2013 Financial Assistance Grants Program conducted.  35 applications were received and are currently being assessed (January to March).

·    168 graffiti incidences totaling 634 square meters were removed under the Village Graffiti Reduction Program during the quarter (January to March).

·    Retail consultants appointed to assist with the analysis and viability of proposals from retailers for the Rosenthal Carpark Redevelopment (February).

·    Peter Butt, Australian film producer, director and writer spoke for the Library Author Talks Program with 92 people attending (February).

·    Lunar New Year celebrated (February).

·    Adoption of a new Code of Conduct (February).

·    Captured Photography Competition held with the theme ‘My Lane Cove’. Over 450 photographs were submitted (February to March).

·    Tender for the lease and management of the new Child Care Centre at Stokes Street was undertaken (February to March).

·    A thorough review of the Community Strategic Plan and Long Term Financial Plan was undertaken in accordance with legislative requirements (February to March).

·    Gore Creek Stormwater Salt Marsh Study completed (March).

·    Appointments to Council’s new Advisory Committees (Aboriginal Advisory, Public Art, Mowbray Working Party, and Recreation Precinct Liaison) were finalised (March- April).

·    Draft Budget, Fees and Charges, Amended Community Strategic Plan, Long Term Financial Plan as well as the Draft Delivery Program and Operational Plan adopted by Council (March).

·    E-waste collection day conducted in conjunction with Hunters Hill Council at Riverview College with a total of 54.6 Tonnes of e-waste collected (March).

·    Completed the Lower North Shore Youth Guide and distributed it to relevant organisations and agencies in the region (March).

·    Conducted the 2013 Walk Around the World Program. A total of 357 people registered and 80,983,173 steps were walked, achieving the goal of walking around the world one and a third times (March).

·    Council’s Selection Committee finalised the recipients for the Annual Citizenship Awards program which recognises outstanding citizens, businesses and organisations (March).

·    Celebrate International Women’s Day (March);

·    Autumn Harmony Festival commenced (March).

·    Undertook a range of community consultations for various projects including the Beatrice Street Shops Upgrade (December to February), Proposed Sister Cities Policy (January to February), Greenwich Shops Upgrade - Stage 3 (February to March) and Blackman Park Fitness and Playground Equipment (February to April).

 

 

RECOMMENDATION

 

That the 3rd Quarter Review of the 2012-2013 Delivery Program and Operational Plan be received and noted.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

3rd Quarter Review of the 2012-2013 Delivery Program and Operational Plan

55 Pages

 

 


Ordinary Council Meeting 20 May 2013

Shorefest Report 2013

 

 

Subject:          Shorefest Report 2013    

Record No:    SU189 - 22034/13

Division:         Human Services Division

Author(s):      Carol Sinclair; Michael Paine   

 

 

Executive Summary

 

The flagship annual youth event for Council and the community, ‘Shorefest’, was held in St Leonards Park on Saturday 6 April 2013. The concert, the peak event in Youth Week, attracted approximately 1,500 young people over the course of the day. The event was organised in collaboration with North Sydney, Mosman, Hornsby, Ryde and Ku-ring-gai Councils.

 

The event was a huge success and included performances by an international band as well as a number of local bands. A local youth services information area was well-attended and proved to be an ideal way of promoting local youth services.

Background

 

Some of the key priorities for local young people, as highlighted in the Lane Cove Social Plan 2010-2014, include:-

·    Provide appropriate socialisation and recreation opportunities;

·    Continue to maximise musical activities in Lane Cove; and

·    Increase awareness and knowledge of services and facilities which are available to support young people.

 

Shorefest was established in 2010, due to increasing demands from local young people for a music event following the end of ‘Shoreshocked’ after the 2007 festival. ‘Shoreshocked’ was stopped due to rising costs and issues around crowd control and police management.

 

Shorefest took its place in 2010 and was organised on a much smaller scale after negotiations with North Sydney Police. The event has proved to be very popular since it was re-established and has created a name for itself across the North Shore.

 

Discussion

 

Shorefest was held during National Youth Week, on Saturday 6 April from 10am–5pm at St Leonards Park in North Sydney, with participating Councils including Lane Cove, North Sydney, Hornsby, Mosman, Ryde and Ku-ring-gai Councils. Approximately 1,500 young people attended the event, mostly from Northern Sydney but included others from as far as Penrith and Wollongong.

 

The event comprised 11 bands and they were mostly from the hardcore rock genre. The headlining band was a band called “I, The Breather” from the U.S.A. Young people were very excited to have been given an opportunity to see an international band at a free youth event.

The event not only provided an opportunity for young people to experience a fun day of entertainment in a drug and alcohol free environment, but also gave local youth service providers an opportunity to promote their services to young people. In attendance were the Youth Health Promotion Team, North Sydney PCYC, Phoenix House Youth Services, Taldemunde and Untoxicated. Young people filtered through the services area throughout the day, talking to staff and participating in interactive activities and receiving information and giveaways such as fairy floss and a free photo booth where young people had pictures taken in costume. On the reverse of the photograph they received, were printed details of health services in the area for young people. For the first year, the event was made Smoke Free. Smoking areas were established outside the event arena and young people were encouraged to move to these specific smoking areas if they wanted to have a cigarette. This meant that those inside the fenced area could enjoy the concert Smoke Free.

 

Despite poor weather and ongoing concerns regarding the weather forecast, the event went ahead as planned. The crowd were very dedicated and did not let the wet weather conditions spoil their enjoyment of the day. The general atmosphere was one of fun and respect for others, with young people out to enjoy the music. Crowd behavior was commendable with no police arrests and organisers were very pleased with the day.

 

The day also provided opportunities for local young people to volunteer and help out. There were twenty young volunteers, many of whom started at 6am and worked for between 4 and 6 hours each. Duties included meeting and greeting, recording surveys, assisting with setting up and taking down of crowd barriers, community stalls, selling of soft drinks and assisting bands with the retail of their merchandise. Young people were excited to be able to part of a festival team and the experience provided a great insight for them in how festivals and events are staged.

Conclusion

 

Shorefest addressed a real need for the provision of social and recreational activities, musical opportunities and increasing awareness regarding local youth services. Shorefest also provides an opportunity to liaise with the Police, increasing their awareness and support of young people and their issues.

The event was a credit to all the Councils involved in the organisation of the event, to young people across the area, the police and security, and the services who attended to give information. An evaluation meeting was undertaken and members of the organising committee from the six Councils involved are committed to providing Shorefest again in 2014. Willoughby Council are hoping to be able to resume their support of the event in 2014.

 

 

RECOMMENDATION


That Council:-

 

1.   Receive and note the report.

 

2.   Support Shorefest in 2014 and other future similar youth related initiatives that focus on music and entertainment.

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 20 May 2013

Council Snapshot

 

 

Subject:          Council Snapshot    

Record No:    SU220 - 22614/13

Division:         General Managers Unit

Author(s):      Millie Stephen 

 

 

Executive Summary

 

Attached for the information of Councillors is a review of Council’s recent activities, entitled Council Snapshot.  This report provides a summary of the operations of each Division.

 

 

 

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Council Snapshot

56 Pages