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Agenda

Ordinary Council Meeting

18 March 2013

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Monday 18 March 2013 commencing at 6:30pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Scott Bennison. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 18 March 2013

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

Confidential Items

 

1.       Senior Staff Matter

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and that the matter pertains to the employment of staff.

2.       Senior Staff Contracts

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and that the matter pertains to the employment of staff.

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

CONFIRMATION OF MINUTES

 

3.      ORDINARY COUNCIL MEETING - 18 FEBRUARY 2013

 

Mayoral Minutes

 

4.       Review of Lane Cove Alive Leadership Group

 

5.       Entertainment in the Plaza............................................................................... 6

 

Orders Of The Day

 

Notices of Motion

 

6.       Christmas Lighting Street Competition..................................................... 7

 

Officer Reports for Determination

 

7.       1-25 Marshall Avenue, St Leonards Planning Proposal - Finalisation........................................................................................................................................... 8

 

8.       Tender for the Lease and Operation of the Child Care Centre at 23-25 Stokes Street, Lane Cove North.................................................................. 14

 

9.       Meeting House Redevelopment - Sale of Residential Units........... 17

 

10.     2013-2016 Draft Budget and 2013-2017 Delivery Program and Operational Plan............................................................................................................................... 19

 

11.     Nominations for Community Members on Council's Advisory Committees......................................................................................................................................... 32

 

12.     Conduct Review Committee - Appointment of Panel Members...... 35

 

13.     Draft Investment Policy................................................................................... 38

 

14.     Lane Cove Traffic Committee Meeting held on Tuesday 19 February 2013......................................................................................................................................... 40

 

15.     LEP: Heritage Finalisation................................................................................ 41

 

16.     DCP Amendment 5: Part F - Access & Mobility Finalisation.............. 44

 

Officer Reports for Information

 

17.     Mowbray Road Precinct Building Hours.................................................. 46

 

18.     Council Snapshot ................................................................................................ 48

 

 

 

 

         


Ordinary Council Meeting 18 March 2013

Review of Lane Cove Alive Leadership Group

 

 

Subject:          Review of Lane Cove Alive Leadership Group    

Record No:    SU3474 - 12225/13

Division:         Lane Cove Council

Author(s):      Councillor Scott Bennison 

 

 

Executive Summary

 

In February 2006, an independent panel consisting of Ms Libby Ozinga of People, Place & Partnerships, the Hon. Kenneth Carruthers QC (Retired Supreme Court Judge), and Council’s then General Manager  Mr Peter Brown, confirmed appointment of four community and four local business representatives to the “Lane Cove ALIVE Leadership Group” (LCALG).

 

Council adopted the Strategic Action Plan developed by Lane Cove Alive which is still in existence today.

 

It was originally envisaged that LCALG would become self funding. However today, LCALG reliance on Council funding represents over 75% of its funding requirement.

 

LCALG was established in 2006 for the express purpose of revitalizing the Lane Cove Village.

 

LCALG states its goals as "group of eight motivated and dedicated volunteers charged with driving and implementing the Lane Cove ALIVE Project, which is an exciting Lane Cove Town Centre revitalization project designed to enhance the character and amenity of our Lane Cove Village".

 

Since its establishment, LCALG has achieved many things including, Lane Cove APP, Growers market, arts and craft market and many other events.

 

The current Councillors were not on Council when LCALG was established and there has and will continue to be major projects within the Lane Cove CBD. For example, Woolworths, Little street development, Rosenthal avenue redevelopment and upgrade of the plaza.

 

I believe now is an appropriate time to have a Strategic review of LCALG in light of the above. There has not been a review of LCALG since its creation and I consider that it is important to have an alignment between LCALG and Lane Cove Councils Strategic Plan.

 

RECOMMENDATION

That Council:-

1.   Review its Lane Cove Village Strategic Plan and update the Plan to take into account new and proposed development in the area;

2.   Review LCALG operations, structure and goals to ensure that they align with Council’s Strategic Plan for the area;

3.   Review LCALG to compare the operations, projects and outcomes of Lane Cove Alive with their original Strategic Plan objectives and actions. and

4.   Receive a further report after the completion of the Review including the recommendations of the Review.

 

Councillor Scott Bennison

Mayor

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 18 March 2013

Entertainment in the Plaza

 

 

Subject:          Entertainment in the Plaza    

Record No:    SU3474 - 12424/13

Division:         Lane Cove Council

Author(s):      Councillor Scott Bennison 

 

 

 

RECOMMENDATION

 

That the General Manager provide a report back to Council regarding the broadcasting of live sporting and other events in Lane Cove Plaza.

 

 

 

 

 

 

Councillor Scott Bennison

Mayor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

         


Ordinary Council Meeting 18 March 2013

Christmas Lighting Street Competition

 

 

Subject:          Christmas Lighting Street Competition    

Record No:    SU3476 - 12425/13

Division:         Lane Cove Council

Author(s):      Councillor David Brooks-Horn 

 

 

 

RECOMMENDATION

 

That the General Manager provide a report back to Council on the suitability of having a Christmas Lighting Street Competition for those residents that may be interested in participating.

 

 

 

 

 

 

Councillor David Brooks-Horn

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

   


Ordinary Council Meeting 18 March 2013

1-25 Marshall Avenue, St Leonards Planning Proposal - Finalisation

 

 

Subject:          1-25 Marshall Avenue, St Leonards Planning Proposal - Finalisation    

Record No:    SU4630 - 10325/13

Division:         Environmental Services Division

Author(s):      Vivienne Albin 

 

 

Executive Summary

 

The planning proposal for 1-25 Marshall Avenue, St Leonards requires timely resolution to accord with the Department’s LEP timeframe. Two previous reports have been put before Council supporting the planning proposal for an eastern tower, subject to the reduction in height of the tower. Council deferred the matter on both occasions and called for additional information regarding the process and requested an extension of time from the Department of Planning to determine the matter.

 

The proponent (Loftex) agreed in November 2012 to this extension of time on the basis that the Planning Proposal be determined by Council before the end of March 2013. This timing is to allow the Department of Planning to assess and consider the Planning Proposal and make a final determination within the timeframe agreed to by Loftex.

 

The St Leonards Community Liaison Committee was set up following a resolution of Council and includes three different community groups, Councillors and staff. Given the finite time frame, it is considered that this group is representative of the range of community views in relation to the Marshall Avenue Planning Proposal and the St Leonards South area generally. The issues raised by the Community Liaison Committee are discussed in this report.

 

The staff view has remained consistent throughout this process and can be summarised as follows. Council nor the community neither set nor endorsed the height and FSR for the Marshall Avenue Precinct. Such was determined and imposed by the then Minister for Planning. Notwithstanding such, the proponent purchased sites comprising the Marshall Avenue Precinct with a right to develop in accordance with the height and FSR controls of the LEP gazetted in February 2010.

 

The proponent continues to seek Council support to redistribute the height and FSR over the site in order to increase the utility of the development. Staff have considered the request and have formed the view that a well designed and considered approach that includes input by the community on a site specific DCP would benefit both the developer and the existing community.

 

Relevant issues raised by the St Leonards Community Liaison Committee have identified issues of concern to the general community and should be included for consideration in any detailed DCP consultation if Council was of the view that a redistribution of height and FSR in the precinct is to be supported.

 

Notwithstanding the staff support for an amended planning proposal that restricts the height to 65m maximum, it remains for Council to consider the proponent’s request and the comments of the community and determine the direction from here.

 

Council is now requested to consider and determine the matter. Council may:-

 

1.   Not proceed with the Planning Proposal for 1-25 Marshall Avenue, St Leonards, and thereby retain the current 11-12 storey height controls over the site; or

 

2.   Proceed with the Planning Proposal as submitted by the applicant including a height limit of 78 metres for the tower portion of the site; or

 

3.   Endorse the staff recommendation contained in the Council reports of 16 July & 19 November 2012 that adopts the Planning Proposal for a tower with a reduced height limit of 65 metres.

 

Background

 

The planning proposal for 1-25 Marshall Avenue, St Leonards seeks to amend the LEP height and floor space controls to enable a tower structure to be considered at the eastern end of the Marshall Ave block, in exchange for reduced height and floor space controls over the remainder of the block.

 

A summary of the planning proposal’s background and relevant recent development applications is outlined below:-

 

·    In October 2011, a Planning Proposal was submitted to Council for an amendment to the Local Environmental Plan (LEP) 2009 for 1-25 Marshall Avenue, St Leonards. This planning proposal seeks to amend the LEP height and floor space controls to enable a tower structure to be considered at the eastern end of the 1-25 Marshall Ave block in exchange for a reduced height and floor space controls over the remainder of the block. The site’s current Mixed Use (B4) zoning and overall floor space total are not proposed to be changed.

 

·    At the meeting of 5 December 2011, Council resolved to submit the Planning Proposal 11/2011 for 1-25 Marshall Ave, St Leonards, to the Department of Planning LEP Gateway requesting approval to proceed to exhibition.

 

·    Gateway approval was received on 13 April 2012 and public exhibition was undertaken from 2 May 2012 to 26 June 2012. A total of 172 submissions were received (including one petition with 534 signatures). An information evening was also held during the exhibition period.

 

·    On 16 July 2012, Council considered a report on the exhibition’s submissions with a recommendation for approval of the planning proposal, subject to reduction of height from 78m to 65m for the tower block. The proposal was considered to be preferable to the existing LEP controls for the site and would allow the overall permitted increase in density  to be transferred closer to the transport hub while reducing impacts on surrounding properties overall. Council voted to defer the matter and requested additional information and a further report was provided as shown attached as AT1. Additional information was provided to the Council meeting of 19 November 2012. (Council elections had deferred consideration of this issue for some months).

 

·    On 8 November 2012, a pre-development application meeting was undertaken with the applicant for a development at 15-25 Marshall Ave. The proposed development included a seven-storey building containing a cafe/commercial component at ground level at the western end of the site and approximately 72 residential units. It should be noted the pre-development application discussion proposed a building significantly less than the permitted 12 storey maximum.

 

·    The report to the Council Meeting of 19 November 2012 provided the additional information requested by Councillors at its meeting on 16 July 2012. In addition, the report recommended to Council that the planning proposal be supported, with a reduction in height for the tower from 78m to 65m, and that the Department be asked to finalise the planning proposal and that DCP controls be prepared to support the LEP amendments. At the meeting, Council resolved to write to Loftex asking for a letter of support for an extension of time to allow community consultation in relation to DCP controls (shown attached within AT2) for the planning proposal to June 2013 and to seek from the Department an extension to allow time for community consultation for the DCP.

 

·    On 22 November 2012, Council’s General Manager formally wrote to Loftex asking for a letter of support for an extension of the time line to June 2013 for the planning proposal.

 

·    The developer of 1-25 Marshall Avenue, Loftex, advised by letter of 23 November 2012 to Council that:

 

“I confirm that we support Council seeking an extension of time from the Department of Planning & Infrastructure to consider the Planning Proposal at 1−25 Marshall Avenue, St Leonards, on the following basis:

 

•     That Council intends to use the additional time to allow further consultation with the community and to develop DCP controls that would provide clarity to the proposed development; and

•     We request that the Planning Proposal be determined by Council before the end of March 2013 to allow time for the Department of Planning & Infrastructure to assess and consider Council's decision regarding the Planning Proposal and make a final determination within the six month frame that we offered to Council.

 

We remain committed to continuing to work together with Council to achieve the best possible outcome on this significant redevelopment site for all relevant stakeholders.”

 

·    Council wrote to the Department on 29 November 2012 seeking an extension of time for the planning proposal.

 

·    On 19 December 2012, a development application (226/2012) was lodged with Council for the demolition of dwellings/buildings at 1-25 Marshall Avenue, St Leonards.

 

·    Council received a letter from the Department on 2 January 2013 agreeing to an extension of time for the completion of the planning proposal by 30 June 2013.

 

·    On 18 February 2013, a development application (32/2013) was lodged with Council for the construction of 66 residential units with retail/commercial at ground level at 15-25 Marshall Avenue, St Leonards.

 

Discussion

 

One of the reasons for the extension of time for the planning proposal was the allow Council to consult with the community in relation to the development control plan to support the LEP. It is considered premature to formulate the detailed controls for the future DCP amendment before the LEP amendment is finalised.

 

However, the formation of the St Leonards Community Liaison Committee has allowed the identification of issues in relation to the planning proposal and issues relevant to any DCP. At its meeting on 27 November 2012, the Committee raised a list of issues in relation to the proposal at 1-25 Marshall Avenue and its context. This list is shown attached as AT3.

 

Items on the list can be broadly grouped into concerns regarding:-

 

-     Tower design and impacts;

-     Future rezonings and uncertainty in the locality;

-     Development controls needed to integrate the tower visually, control overshadowing, assist the transition from low to high density, livability (eg, amenity);

-     Lessons learnt from other successful examples of development in the area;

-     Lowering property values;

-     St Leonards Rail Plaza – potential to become a “hang out place”;

-     Traffic and Parking;

-     Impact on Infrastructure demands eg, school & public transport; and

-     Consultation – who to include and quality of consultation.

 

The range of issues relating to a tower development on the site has been discussed in previous Council reports (shown attached AT1 & AT2).

 

The St Leonards Community Liaison Committee has been in part established to liaise on the St Leonards South Strategy. This Strategy will examine future growth scenarios in the locality and provide a sound basis from which Council can plan the future of the St Leonards south locality. This strategy will also ascertain the current levels of infrastructure in the locality (eg, schools & public transport) and examine the impact of future growth scenarios on this infrastructure.

 

The Open Space and Urban Services Division of Council is currently undertaking a Traffic Study for St Leonards. This Study will provide a sound baseline analysis upon which the impacts of growth can be modeled and tested.

 

Development controls for the Marshall Avenue precinct will be further developed after Council has decided upon a direction for the LEP controls. The development controls will address issues such as the transition from low to high density residential development, overshadowing, visual impact, protecting amenity, etc. Examples of developments, well regarded by the community, in the locality will also be analysed to draw lessons for the Marshall Avenue area.

 

Although impacts on property values resulting from any changes in an area is a common concern, it must be considered that a positive impact on property values is also a possibility where an area is being significantly upgraded. The likely social impacts of a new rail plaza can be examined at the time when the plaza is formally proposed.

 

Consultation for the precinct is currently underway with the operation of the St Leonards Community Liaison Committee. Consultation would also take place as part of the St Leonards South Strategy. In addition, the development control plan for the precinct would be exhibited for six weeks (as per Council’s Community Consultation Policy) to allow time for residents to review the proposed controls and respond.

 

In summary, issues raised by the Committee have either been discussed in reports to Council in relation to the planning proposal, can be dealt with during the DCP formulation, will be examined during the St Leonards South Strategy project or the St Leonards Traffic and Parking Study, or can be examined when the Plaza is formally proposed.  The issues raised by the St Leonards Community Liaison Committee can be accommodated as part of the planning proposal, if such is supported.

 

Community Consultation

 

As detailed above, the planning proposal was exhibited from 2 May 2012 to 26 June 2012 and 172 submissions were received (including one petition with 534 signatures) A summary of the submissions is shown attached within AT2. An information evening was also held during the exhibition period. In addition to this consultation, the St Leonards Community Liaison Committee was formed in the latter part of 2012.

 

The St Leonards Community Liaison Committee was initiated by a resolution of Council at the Council meeting of 19 November 2012. The purpose of the Committee is to assist Council with the development of the St Leonards South Strategy, proposed LEP changes in the St Leonards area and with consultation for significant DA’s in the St Leonards area.

On establishment, the Committee included representatives from two different resident groups, however, before the meeting of 13 February 2013 Council was advised of a third group forming out of one of the groups. Consequently, the current Committee includes:-

 

-     The Deputy Mayor and two Councillors;

-     Two representatives from the Marshall Avenue Action Group;

-     Two representatives from the St Leonards/North Wollstonecraft Community Association;

-     Two representatives from the Marshall Avenue West Action Group; and

-     Four Council staff members.

 

To date, the Committee has met on 27 November 2012, 11 December 2012 and 13 February 2013.

 

Conclusion

 

The planning proposal for 1-25 Marshall Avenue, St Leonards requires timely resolution. Two previous reports have been put before Council supporting the planning proposal, subject to the reduction in height of the tower. Council requested additional information and an extension of time to determine the matter. The additional information has now been provided and the applicant and Department of Planning have agreed to an extended timeframe, which is subject to Council’s determination of the planning proposal in March 2013.

 

The St Leonards Community Liaison Committee was setup following a resolution of Council and includes three different community groups, Councillors and staff. This group is representative of the community in relation to the Marshall Avenue Planning Proposal, and the St Leonards South area generally. The issues raised by the Community Liaison Committee have been discussed above and do not prevent Council considering the planning proposal.

 

The staff view has remained consistent throughout this process and can be summarised as follows. Council nor the community neither set nor endorsed the height and FSR for the Marshall Avenue Precinct. Such was determined and imposed by the then Minister for Planning. Notwithstanding such, the proponent purchased sites comprising the Marshall Avenue Precinct with a right to develop in accordance with the height and FSR controls of the LEP gazetted in February 2010.

 

The proponent continues to seek Council support to redistribute the height and FSR over the site in order to increase the utility of the development. Staff have considered the request and have formed the view that a well designed and considered approach that includes input by the community on a site specific DCP would benefit both the developer and the existing community.

 

Relevant issues raised by the St Leonards Community Liaison Committee have identified issues of concern to the general community and should be included for consideration in any detailed DCP consultation if Council was of the view that a redistribution of height and FSR in the precinct is to be supported.

 

Notwithstanding the staff support for an amended planning proposal that restricts the height to 65m maximum, it remains for Council to consider the proponent’s request and the comments of the community and determine the direction from here.

 

Council is now requested to determine the matter by adopting one of the following options:-

 

1.   Not proceed with the Planning Proposal for 1-25 Marshall Avenue, St Leonards, and thereby retain the current controls over the site; or

 

2.   Proceed with the Planning Proposal for 1-25 Marshall Avenue, St Leonards, as proposed by the applicant including a height limit of 78m for the tower portion of the site; or

 

3.   Support the staff recommendation contained in the Council reports of 16 July & 19 November 2012 that:-

A.   Council adopt the exhibited amendments to the Lane Cove Local Environmental Plan 2009 relating to 1-25 Marshall Avenue, St Leonards, subject to the following change:-

i. The proposed building height map show the height of the eastern portion reduced from 78m to 65m.

B.   The Department of Planning & Infrastructure be requested to finalise the Planning Proposal LEP Amendments.

C.  Development Control Plan amendments be prepared in an appropriate timeframe supporting the finalisation of the LEP amendments for the subject site. or

 

 

 

 

RECOMMENDATION

 

That Council determine the Planning Proposal for 1-25 Marshall Avenue, St Leonards in accordance with one of the options in this Report.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Report to Council Meeting of 16 July 2012

24 Pages

 

AT‑2 View

Report to Council Meeting of 19 November 2012

10 Pages

 

AT‑3 View

List of Issues Raised by St Leonards Community Liaison Committee 27 November 2012

1 Page

 

 

 


Ordinary Council Meeting 18 March 2013

Tender for the Lease and Operation of the Child Care Centre at 23-25 Stokes Street, Lane Cove North

 

 

Subject:          Tender for the Lease and Operation of the Child Care Centre at 23-25 Stokes Street, Lane Cove North    

Record No:    SU5008 - 12320/13

Division:         Human Services Division

Author(s):      Jane Gornall; Ian Naylor 

 

 

Executive Summary

 

Council is currently completing the building of a complex in Stokes Street at Lane Cove North.  The complex consists of six units, a Community Centre and a Child Care Centre. The complex replaces the two houses that housed The Meeting House Community Centre and The Meeting House Preschool. The Meeting House Community Centre is waiting to move into the new Stokes Street premises but have decided that they would prefer to run a preschool rather than a Long Day Centre and would therefore prefer to remain at 47 Burns Bay Road.

 

In the light of the above decision, tenders were called in accordance with Council’s Tender and Quotation Procedure for the Leasing and Operation of the Child Care Centre at 23-25 Stokes Street, Lane Cove North. 

 

The specification stated that the Lessee would be required to be a suitably qualified and experienced service provider duly licensed and authorised to operate a long day care service at the premises.

 

This report provides details on the tender process for the provision of these services and recommends that the tender from the Montessori Academy be accepted.

 

Discussion

The lease for the Centre will be for a period of five (5) years with an option of a five (5) extension. The draft lease document was supplied as part of the tender documents. In addition there is a separate licence for the Child Care Centre’s playground as it envisaged that the playground may be made available for community use outside the hours of the Preschool. This use is already in place at Greenwich Community Centre.

 

The new Child Care Centre will provide long day services for up to 40 children with the Centre being planned for the following age groups:-

 

·    0-2 – 8 children;

·    2-3 years – 14 children; and

·    3-5 years – 18 children.

 

Council listed a number of requirements that needed to be met by the provider, these included:-

 

·    The Centre will operate for at least 50 weeks of the year with hours of operation being 7am to 6pm.

·    The name of the Centre will be agreed between Council and the tenderer with Council having final approval.

·    The child care fees will align to Council’s own Child Care Centre, with the new Centres fees not varying by more than 20% from Kindy Cove’s without Council’s approval.

·    The operator will obtain all necessary licences and approvals to operate the Centre.

·    The successful tenderer will be responsible for the provision of all of the equipment and fittings for the Centre, except those specifically listed as an exclusion in the lease document.

·    There will be a Committee established to oversee the establishment and operation of the Centre.

Assessment Criteria

 

The assessment criteria as stated in the tender documentation was:-

·    Pricing (10%).

·    General Criteria (35%) – Past record and/or demonstrated ability to run a long day care program; Submitted project plan; Referees responses; Tenderers technical expertise and human resource and financial management skills; Work Health and Safety compliance program; Quality Assurance management system; Proposed method of service delivery; Insurances and Industrial Relations practices.

·    Service Criteria (25%) - Demonstrated ability to implement and comply with the National Quality Framework (NQF); Ability and willingness to work in a professional and cooperative manner with Council and a range of community groups; provision of policies and procedures that are applicable to long day care; ability to work with Council for the successful establishment of the Centre; Service planning; environmental considerations; and hours and dates of operation of the proposed service.

·    Financial Criteria (10%) – Demonstrated ability to manage a community service at both a financial and operational level; demonstrated resources to manage and provide the services; schedule of costs /operating budget; and annual operational budget.

·    Standards (10%) – Ability to administer the Child Care Benefit Scheme and Child Care Management System.

·    Other Commercial Criteria (10%) – assessment of the management proposal; strategies to integrate Council’s and tenderers responsibilities to optimise the operation of the Centre; understanding of the contract/licence; perception of the tenderers default; improvement and innovation strategies; current and future work load and coverage of tender requirements.

Advertisement

 

The tender was advertised by Council on February 5, 2013 in the Sydney Morning Herald and on February 6, 2013 in the North Shore Times.

 

As stated within the tender document a site meeting was held at 23-25 Stokes Street, Lane Cove North on 19th February, 2013. The original date for the closing of tenders was 28th February, but was extended until 2.00 pm Monday March 4, 2013. Four submissions were received.

 

Tender Evaluation

 

The tender evaluation panel consisted of the Manager - Professional Development and Support at Community Child Care Co-operative Ltd; the Manager- Governance and the Executive Manager- Human Services.

The Tender Evaluation Table which ranks each tenderer against the assessment criteria is shown below:-


 


Name of Tenderer

ANMA Pty Ltd

Montessori Academy

Nicky’s Kids Town

Stepping Stones

Pricing

 

Preferred

 

 

General Criteria

 

Preferred

 

 

Service Criteria

Preferred

 

 

 

Financial Criteria

Preferred

 

 

 

Standards

Equal Preferred

Equal Preferred

Equal Preferred

Equal Preferred

Other Commercial Criteria

 

Preferred

 

 

.

As can be seen from the Tender assessment, Montessori Academy meets all the technical requirements of the tender and achieved the highest ranking of all tenderers.

Conclusion

A confidential memorandum and supporting documentation have been circulated separately to Councillors detailing the prices submitted by each tenderer, how each of the weighted criteria was assessed and details of the reference checks undertaken of the recommended tenderer and the tender investigation conducted.

 

Having recorded the highest score across the weighted criteria, receiving positive reference checks, a satisfactory site visit of current Child Care Centre operations run by the recommended tenderer and a satisfactory proof of product demonstration, the tender panel recommends that:-

 

1.   The tender of Montessori Academy be accepted.

2.   The General Manager be authorised to enter into contract with them.

 

 

 

RECOMMENDATION

 

That Council accept the recommendation from the Tender Panel for the lease and operation of the Child Care Centre at 23-25 Stokes Street, Lane Cove North.

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 18 March 2013

Meeting House Redevelopment - Sale of Residential Units

 

 

Subject:          Meeting House Redevelopment - Sale of Residential Units    

Record No:    SU348 - 11756/13

Division:         General Managers Unit

Author(s):      Tony Fazio 

 

 

Executive Summary

 

This report considers the valuations and sale by auction of the six (6) residential units in the Meeting House Redevelopment, and updates Council on the status of the stratum and strata subdivisions.

 

It is recommended that Council sell the residential units by auction with the reserve price set at the market valuation for each unit and that the General Manager be authorised to enter into negotiations with the highest bidder to a maximum of 10% below the market valuation in the event that the units are not sold at auction. It is further recommended that the General Manager be authorised to execute the Stratum and Strata subdivision plans, Building Management Statement, the sale contracts, and any other necessary documentation.

 

 

Background

 

The Meeting House Redevelopment project is one of the projects highlighted in Council’s   Major Projects Strategic Management Plan. The project is a mixed use project containing a Community Centre and car parking, a 40 place Child Care Centre catering for 0-5 year olds and six (6) spacious and attractive residential units having a mix of 2 to 3 bedrooms. Construction commenced in August 2012 and completion and handover is scheduled for April 2013. 

 

On completion the purpose built centre, inclusive of six (6) residential units, will provide larger modern meeting spaces, better access, recreation and playground facilities, and child care facilities, thereby enriching the community within which it operates.

 

The project is currently being funded in the Capital Works Program for Preschools and Kindergartens and will be offset by the revenue derived from the sale of the six (6) residential units.

 

Discussion

 

Prior to selling the residential units the following actions need to be completed:-

 

·    Registration of the Stratum and Strata subdivision- The Draft Stratum and Strata subdivisions plans have been completed  are included in AT-1;

·    Registration of the Building Management Statement for  the Residential Strata;

·    Lodgment of DA for the Stratum subdivision. The Stratum Subdivision requires a DA application to be lodged with Council for the issue of the subdivision certificate prior to registration;

·    Appointment of selling agents. Quotations from suitable real estate agents to market and sell the residential units have been invited; and

·    Subdivision Plan for lease purposes only to enable to separately lease the Child Care Centre and for the Community Centre.

 

Valuations

The Valuations for the six (6) residential units have now been received from Chaloner Valuations. The valuations of units 1, 2 and 5 facing Stokes Street attract a higher value because of the north eastern and western aspect. In particular units 1 and 2 with direct lift access, compare to “penthouse” style living. All units have ducted air-conditioning. The valuations for each unit are inclusive of GST and are based on “As if Complete” and registration of the Strata Title and individual unit titles.  A copy of the valuations report has been provided as a confidential document separately to Councillors.

 

Proposed Method of Sale

 

Given the current market conditions, the recommended proposed method of sale is by auction with the reserve price for each individual unit set at the market valuations provided by Chaloner Valuations. In the event that the units are not sold at auction, it is recommended that the General Manager be authorized to enter into negotiations with highest bidder to a maximum of 10% below the market valuation for each unit.

 

 

RECOMMENDATION

 

That Council:-

 

1    Receive and note the market valuations for the six (6) residential units within the Meeting House Redevelopment;

 

2    Agree to the sale of the units by auction with the reserve price set at the market valuations provided by Chaloner valuations;

 

3    Authorise the General Manager or his nominee, to enter into negotiations with the highest bidder or altered sale strategy to a maximum of 10% below the market valuation in the event that the units are not sold at auction;

 

4    Authorise the General Manager to execute the Stratum and Strata subdivision plans, Building Management Statement, the sale contracts, and any other necessary documentation; and  

 

5    Authorise the Mayor and the General Manager to attach the Seal of Council to related documents when and if required.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Meeting House Redevelopment Stratum Subdivision Plan

6 Pages

 

AT‑2 View

Meeting House Redevelopment Strata Plan

4 Pages

 

 

 


Ordinary Council Meeting 18 March 2013

2013-2016 Draft Budget and 2013-2017 Delivery Program and Operational Plan

 

 

Subject:          2013-2016 Draft Budget and 2013-2017 Delivery Program and Operational Plan    

Record No:    SU4553 - 9104/13

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Introduction

 

The 2013 - 2016 Budget has been formulated in the context of the ongoing tight economic environment.  This combined with ongoing major cost increases in utilities, the pressure local government generally is under from a variety of sources, has once again made the development of this budget difficult. Major pressures include:-

 

·    Lower interest rates resulting in lower returns on income from investments;

·    Continuation of additional superannuation costs due to a decline in financial returns i.e.

Council will need to contribute an additional $204,000 per annum over the next 7 years for staff who are in the Defined Benefits super fund and the Superannuation Guarantee Levy will increase from 9% to 9.25% from 1 July 2013 at an additional cost of approximately $30,000 to Council;

·    Cost shifting from State & Federal Governments;

·    Continued rate pegging from the State Government over more than 2 decades which has seen revenue lag behind actual costs, with only a 3.4% increase in Rates approved for 2013/14; and

·    Need to modify all parking meters by 1 January 2014 to adapt to new credit card requirements at a cost of $231,000.

 

Draft Budget for 2013 – 2016

 

Budget Summary

 

The 2013 - 2016 Budget as shown attached as (AT 1) was prepared using Council's normal format and arranged in program areas that reflect Council’s activities. The document contains explanatory notes that describe the activities covered by each of the programs.

 

The 2013 - 2016 Budget has been formulated on the basis of applying the principle of achieving a balanced budget in cash terms without the reliance on debt. On an Accrual Accounting basis, Council’s budget is balanced, and after Grants and Capital contributions a surplus is anticipated. In terms of Cash Flow, the budget has a net impact on unrestricted cash of negative $471,640 and a net decrease in Council Reserves of $6,185,110.

 

To achieve this, the 2013 - 2016 Draft Budget was formulated based on materials and contracts being pegged at previous years levels. Any changes beyond this were made in an environment of contestability which required individual Divisional Managers to critically evaluate and justify program expenditures, matching each against their respective funding source thus leading to the containment of costs.   I believe, the draft budget as presented will continue to facilitate the achievement of Council’s objectives in the coming 12 months.

 

Update on Long term Financial Plan

 

Council prepared its first Long Term Financial Plan in 2011. The Plan was developed to:

·    confirm and communicate Council’s financial objectives and current forecasts for the planning period; and

·    guide the preparation of Council’s Annual Budgets within the context of longer term financial sustainability.

 

The Plan is not a static document, but is reviewed annually as part of Council’s strategic planning and budget process and is updated to reflect changing internal and external circumstances.

 

An update of the Plan has been produced and included as (AT 2) which revises projections based on the past 12 months of operations and has consideration to the proposed 2013-2016 Budget. Compared to the 2012 revised plan it shows an improved projected Cash Flow position as at 2022 of $21,407,000 up $9,603,000. The improved result is largely attributable to the increased level of S94 Capital Contributions received and estimated to be received.  Consequently all Council’s Key Performance Indicators have improved. The Plan has also been adjusted for project timing and revised income and expenditure projections.

 

Budget Highlights

 

Rosenthal Carpark Redevelopment - $200,000 has been provided for community consultation, feasibility study and design process including a design competition.

 

Lane Cove Village Centre Projects - $600,000 has been provided to continue the refurbishment of the Plaza and other Town Centre Urban Design upgrades.

 

Little Lane Car Park Redevelopment – Expression of interest process and analysis of proposals from developers to be undertaken.

 

Neighbourhood Shopping Precinct Improvements – A further $200,000 has been provided for Stage 3 of the refurbishment of the Greenwich Road Shopping Centre and Stage 1 of the refurbishment of the Beatrice Street Shopping Centre.

 

304-314 Burns Bay Road Redevelopment - $2,000,000 has been provided to undertake the construction of the proposed access road and community facility under the road structure.

 

Mowbray Precinct – Open Space - $650,000 has been provided to undertake investigation and possible design work for active recreation space in the Mowbray Precinct to cater for the additional population that will occur in this area.

 

Golf Course Precinct - $100,000 has been provided to further the investigative and design work that has been undertaken to date for the Multi-Purpose Sports Facility and possible 266 Longueville Road redevelopment to include an Aged Care Facility.

 

Kingslangley Road – Road Safety - $150,000 has been provided for footpath improvements to Kingslangley Road, outside the Greenwich Public School, to improve pedestrian safety.

 

Public Domain - $250,000 has been provided to further the investigative and design work for the proposed St Leonards Plaza & Bus/Rail Interchange improvements.

 

Ageing Strategy - $40,000 has been provided to prepare an Ageing Strategy.

 

Corporate Services

 

Administration 1.1

 

Overall the budget has been struck on the basis of a zero increase where possible.

 

Council will need to continue to contribute an additional $204,000 per annum over the next 7 years for staff who are in the Defined Benefits super fund. Superannuation estimates in individual accounts will vary throughout the budget depending on the number of staff in the scheme. Also, the increase in the Superannuation Guarantee from 9% to 9.25% has been factored in.

 

The allocation for Facilities Redevelopment Planning has been increased to $200,000 with the majority to be allocated to the feasibility design competition and community consultation for Rosenthal Avenue Car Park. The projects from the Major Projects Plan that are currently underway are funded in the respective programs throughout the budget. They include: 304-314 Burns Bay Road redevelopment 1.1 and Little Street Car Park 8.5.

 

$68,000 is provided for Council’s Internal Audit program, which is a shared resource with other NSROC Councils, the program is now at full capacity with two auditors. Tenders are currently being invited for external audit services with the current agreement with PricewaterhouseCoopers expiring on 30 June 2013. The outcome of the tender process will be reported to Council for determination. The NSROC contribution has increased by an incremental amount of $35,052. NSROC continues to play a vital regional advocacy role and current projects include the regional waste strategy; regional ageing strategy; economic strategy development; and ongoing investigation of resource sharing opportunities and implementation of NSROC sportsground strategy.

 

Organisation Development - Administration (Program 3.1)

 

Council has for the past 5-6 years experienced exceptionally low loss ratios for Workers Compensation, resulting in low premiums, which are essentially claims cost driven.

 

Council’s property insurance premium is significantly lower than 2012/13, due to decreasing claims activity by Council and the securing of a new underwriter. Council insures property through the UIP property pool, and premiums include a weighting of 50% based on actual claims made.

 

Metropool, Council’s Public Liability Insurer, has expanded the range of insurance products it provides; Councillors and Officers, Fidelity Guarantee, Personal Accident and Casual Hirers insurance are all now included with the Public Liability Premium.  Council in recent years has enjoyed low premiums due to its good claims history. As a guide by size, Council represents 8.3% of the pool yet will pay 5.1% of the contributions in 2013/14.

 

Environmental Services

 

Overall the Environmental Services Division is seeking to consolidate existing programme initiatives for the 2013/14 budget year.

 

Strategic Planning (Programme 2.1)

 

The Section 94 Plan Review is to be completed within 2012/13, to accord with the significant residential and commercial growth expected in the new LEP.  An ongoing series of LEP and DCP amendments will continue to be undertaken, and a number of ad hoc special projects arise each year, including in liaison with the Development Assessment Section.

 

Development Control (Programme 6.2)

 

Over the last six month, Council has received 12 Residential Flat Building applications resulting in increased revenue in the form of application fees.

 

Council continues to resolve difficult DAs and minimise legal expenses. 

 

The legal budget is expected to reduce as the Independent Hearing and Assessment Panel (IHAP) determines applications for major Council and contentious development applications.

 

The new fire safety register is now in place and income is expected to rise.

 

Environmental Health (Programme 6.3.1)

 

Council continues to undertake inspections for food shops, cooling towers, skin penetration and beautician services to ensure public health standards are maintained in the locality.

 

Regulatory Services (Programme 6.4)

 

Council will focus on the efficient and safe movement of vehicles in the Lane Cove CBD and maintain its focus on minimising graffiti, waste dumping and vandalism. Additionally, surveillance of major construction sites will be undertaken to ensure adherence to conditions of consent. This will form a significant portion of the Rangers role.

 

The Sustainability Advisory Committee reviewed projects to be funded under the Sustainability Levy.  Management of Sustainability Levy projects will continue to be a key focus.

 

Household Garbage Collection (Programme 9.2)

 

Tipping charges reflect increases to the NSW Government s.88 Levy imposed on waste placed in landfill and the additional charges associated with the Carbon Tax.  Council will continue to implement its waste strategy and educational programs, which seeks to increase diversion rates above 50%. Council is working in partnership with NSROC to develop a Regional Waste Disposal Strategy with the objective of a more efficient and cost effective solution to the disposal and recycling of waste in the region. As a result of this NSROC partnership, Council’s Waste Collection and Disposal Contract’s have been extended to 2015 to allow this review to be completed.

 

Human Services

 

Major projects that will undertaken in the next twelve months include the planning and delivery of community facilities at 315 Burns Bay Road, and working with community and cultural groups for the fitout of the community space in the Little Lane Development. Work will also be completed on upgrading the former Brownie Hut and Gem Club premises at Greenwich.

 

Council has commenced planning for the refurbishment of its Kindy Cove Child Care Centre in Phoenix Street. The Centre was opened in 1976. Work is expected to commence at the start of 2014, with accessibility within the Centre one of the major improvements proposed.

 

Funds have been made available to continue to implement the Social, Cultural and Disability Discrimination Action Plans. Funding for the ongoing operation of Gallery Lane Cove has been separated from the Cultural Plan implementation funds again this year. These funds will assist in the running of the Gallery.  Council will assess the operations of the Gallery at the end of this period.

 

Programs across the Division have been assessed against the Plans listed above and the Sustainability Plan.

 

Kindy Cove Child Care Centre   (Program 4.3.2)

 

Kindy Cove Child Care Centre is run as a business unit of Council.  The budget is developed in close cooperation with the Management Advisory Committee.  In 2012, the  National Quality Framework (NQF) was introduced to raise quality and drive continuous improvement and consistency in children’s education and care services.

It replaced the separate licensing and quality assurance processes that each state and territory had in place, creating a consistent national approach to the regulation and quality assessment of services. For Kindy Cove this has meant a reassessment of all of the policies and procedures that are implemented at the Centre. As new regulations come into effect a range of changes will continue to be implemented at the Centre.

The Management Advisory Committee discussed and agreed to the 2013/2014 fees at its February meeting.

 

Community Services   (Programs 4.3.1, 4.3.3, 4.3.4, 4.3.5, and 5.5)

 

These programs include provision for services to youth, the aged and people with a disability, and community groups generally.

 

The Youth Services Program continues to provide high quality services to our residents including initiatives such as the new school holiday program, continuing the Primary School  Open  days and the Youth Centre operating as a five day a week drop in service from Tuesday to Saturday. Shorefest will continue in 2013/14 and funds have been included in the budget to cover this event.

 

Funds have been included in the budget to continue a growing range of seniors programs such as Seniors Week; Seniors Concerts, regular seminars, Write to Wellness program, Community choir,  HEART programme (Healthy Eating and Recreation Time for Seniors); the BOOMers program; and cooking for men.

 

Council continues to receive funding from the NSW Dept. Human Services – Ageing, Disability and Home Care for a part-time Community Development Officer – Aged and Disability and funds for the implementation of new programs. (Program 4.3.5)  Council continues to support the Different Degrees Theatre Ensemble.

 

Funds have also been included for the development of a Lane Cove Ageing Strategy to align with the Regional Action Plan and for the commencement of a Reconciliation Action Program (RAP).  Council’s Community Services Branch will also organise workshops for community groups to strengthen and sustain them.

 

Communications and Cultural Events

 

Small increases have been allocated to a range of cultural activities in line with the spirit of the Cultural Plan.  For the 2013/2104 budget, additional funds have been allocated to the two smaller festivals – the Autumn Harmony and Sunset in the Village to increase the profile, participation and quality of these smaller festivals.   Funds have been allocated for signature events that appeal to the broadest cross section of our community.

 

In the next twelve months additional emphasis will be placed on interactions with rate payers and residents via more engaging communication.

 

Library and Information Services (Program 5.1)

 

The Library expenditure on materials has predominantly been maintained at existing levels.

 

The main increases have been in the cleaning budget and the electricity budget. These increases reflect Library usage. The cleaning vote increase is partly to offset the cost of the public toilets within the building.

The Library continues to add a number of new programmes, including Movies@Lane Cove; and the author talk program. The use of the Meeting and Training rooms  by Council and community groups is heavy.

 

Funds have been allocated in the budget for the introduction of RFID (Radio Frequency Identification)  in line with the move across Australian Libraries  to this technology. Advantages for both Library patrons and Library staff is that RFID tags speed up the check out and check in processes as:-

 

·    Many items can be read simultaneously even whilst stacked

·    Items do not have to be opened and scanned one at a time

·    Items in multiple formats like books, CDs, etc. can be read at the same

 

The funds will go towards the purchase of tags and RFID equipment (staff workstations, security gates, self check machines).

 

Facilities (Programs 4, 5 & 9)

 

Activities of the Facilities Branch are shown in programs where Council facilities appear.

 

The Facilities Branch works closely with the Environmental Services Division in implementing actions arising out of the Sustainability Levy.

 

Funds have been reallocated in the budget for the completion of the Aquatic Centre works.  The Facilities Branch will also oversee the refurbishment of Kindy Cove Child Care Centre. It is anticipated that some upgrade work will be undertaken at Greenwich Baths.

 

Open Space and Urban Services

 

Open Space   (Programs 5.7.1 – 5.7.6)

 

During 2013 - 2014 a number of capital improvements are planned for Council’s Open Space areas including parks, sporting grounds and water recreation.

 

Funding has been included to continue implementation of Council’s Signage Strategy. Funding has also been included to finalise the upgrade to Goodlet Reserve, adjacent to the Meeting House Redevelopment.

 

Further funding has been allocated towards the upgrading and replacement of Council’s playground equipment to ensure compliance with the relevant Australian Standards. This is an on-going program that will link with the Council’s Playground Strategy and help cater for the additional needs of a growing population.

 

Funds have been provided to install a floating pontoon adjacent to the new Burns Bay Boat Ramp, to make for easier access for all boat enthusiasts, including kayakers and rowers.

 

Significant funds have been provided to plan for, and construct a new active recreation area in the Mowbray Precinct, likely to involve properties in Pinaroo Place. Funds have also been provided to upgrade the landscaping at Manns Point

 

Additional funding has been allocated to Blackman Park as Council’s contribution towards a new amenities facility, to be jointly funded with Ku-ring-gai Soccer and Lane Cove Scouts.

The grandstand at Tantallon Oval will be upgraded to further enhance the field as Council’s premier sporting field. Tantallon Oval has won numerous awards and accolades from the Shires Cricket Association for its presentation and performance for sporting events.

 

Further funding has been included to provide more permanent outdoor training equipment. This will include sit up and chin up style equipment and will be part of a comprehensive program of providing this type of equipment in more of Council’s parks and reserves.

 

Within the Bushland budget, funds have been allocated for the Volunteer Bushcare program as well as for the regular Bushland Management Program.  The Bushland Program also has a number of continuing works that are funded by Grant allocations.

 

Engineering and Support Services (Program 8.1)

 

Further work will be undertaken on the strategic traffic and transport studies for the Lane Cove Town Centre, St Leonards Commercial Precinct, Mowbray Road Residential Precinct and Burns Bay Residential Precinct.

 

Depot modifications will include further upgrade of the security fencing around the site perimeter.

 

Roads (Program 8.2)

 

The Roads program includes a slight increase in capital works.

 

The Federal Roads to Recovery Program has been extended by the Federal Government and will also be utilised for improvements to the condition of substandard roads identified in Council’s Asset Management System.

 

Council has requested a grant of $200,000 for the RMS Rehabilitation of Regional Roads Program and $22,000 for the 3x3 Program to be spent on Regional Roads. An amount of $65,000 has also been provided for regular maintenance on Regional Roads.

 

Ancillary Works (Program 8.3)

 

Income from reinstatements/restorations has been maintained to reflect an expected continuance of a similar amount of work by the Council works staff.  The RMS has indicated an increase in Council’s Lighting Subsidy will occur in 2013/14.

 

Funding for street lighting expenditure has been based on the latest AER indication that Energy Australia could increase their infrastructure and service charges in this coming financial year. However, significant savings have been attained through Council’s energy agreement with Momentum Energy. A new agreement is currently being tendered for as part of the Streetlighting Improvement Program of which Council is involved.

 

Additional traffic facilities funds have been provided to allow for an increase in pavement marking, particularly in the Town Centre.

 

Funds have been allocated to construct traffic signals at Longueville Road and Birdwood Avenue, and also at Mowbray Road West and Hatfield Street.

 

Council’s bicycle funding has been maintained to allow increased implementation of Council’s Bicycle Plan.

Allowance is made for the reconstruction of a number of dilapidated retaining walls.

 

Further work will be undertaken on improving the public domain in the St Leonards Commercial Precinct and the Golf Course Precinct (including the Seniors Living proposal at 266 Longueville Road).

 

The Beatrice Street Shops are programmed for Stage 2 renewal of the street furniture and footpath pavement in accordance with Council’s Neighbourhood Shopping Precinct Plan.

 

Footpaths (Program 8.4)

 

Funding has been maintained in an endeavour to maintain the general footpath condition.  Provision has been made for continuing upgrade works including the provision of pram ramps at numerous key locations. Asset renewal in the footpaths program also matches Council’s commitment to increase asset renewal rates to the equivalent of depreciation.

 

Parking Areas (Program 8.5)

 

The transfer of responsibility for enforcement of parking to local government is assisting more effective management of the available parking stock and providing additional revenues. The installation of parking meters in St Leonards has resulted in improved management of the parking supply and has also provided additional revenues. The Birdwood Avenue Car Park and Market Square also provide additional revenues which assist in offsetting their operational costs to Council.

 

Funding for Parking Meter maintenance has been increased significantly due to new compliance rules for credit cards which means upgrading the hardware in the meters.

 

Funding has been provided to build on the public domain analysis that has been undertaken on the Rosenthal Car Park site.

 

Bus Shelters (Program 8.6)

 

This program is funded under a contractual arrangement with Adshel. Funding has been provided to construct one additional shelter.

 

Water Transport (Program 8.7)

 

Cleaning maintenance will be carried out as part of an ongoing agreement with Maritime NSW, who have taken over responsibility for general maintenance and upgrades/major repairs to the ferry wharves within the Lane Cove LGA (and other Council areas adjoining the harbour).

 

Street Sweeping (Program 9.3)

 

The expenditure for mechanical sweeping remains unaltered in line with the new tender accepted in late 2010.

 

Funding has been maintained for hand sweeping to maintain Council’s current level of service

 

Other Garbage Expenses (Program 9.4)

 

The contract for servicing of litter bins has been included with the contract for domestic waste collection.  The allocation makes allowance for increased tipping fees.

 

Urban Stormwater (Program 9.5)

Funding for maintenance of stormwater has been increased in line with the rates increase to allow additional work to be undertaken and maintain Council’s system at an acceptable level of service.  A program of pit upgrading is expected to reduce the frequency of blockages and this program will continue into the future as required.

 

The continuation of the Stormwater Levy will allow Council to fund further capital works to replace and upgrade the system as required.

 

Other Community Facilities (Program 9.7)

 

Provision has been maintained for two staff in the Plaza in the 2013 – 2014 Budget. Funding has also been provided for upgrading works as recommended in the Lane Cove Alive program.

 

Sustainability Levy

 

This year Council continues to fastrack Sustainability initiatives utilising the 6% Sustainability Levy. Projects for 2013/14 include:-

 

·    Walking Track Upgrades

·    Bush Regeneration

·    Backyard Habitat Program

·    Gross Pollutant Trap Software

·    Civic Centre Sustainable Lighting

·    Better Business Partnership

·    Village Graffiti Reduction

·    Community Wellbeing Index

·    Public Art Initiatives in Parks and Reserves

·    Sustainable Apartments Program

·    Solar Hot Water Systems in Community Facilities

 

Budget Revenues

 

Rates Levy

 

The Minister for Local Government has announced the general rate peg increase as 3.40% for 2013-14.

 

General Purpose (Ordinary) Rates

 

It is proposed to levy two (2) Ordinary Rates in 2013-2014 in accordance with S.492 and S.497(a) of the Local Government Act.

 

i.  An Ordinary Residential Rate of 0.184076 cents in the dollar, on the Land Value of all Rateable Land categorised as Residential in accordance with S.516 of the Local Government Act, (with the exception of heritage properties which are rated on their heritage value), with a Minimum Rate of $538, to yield $15,116,728.

 

ii. An Ordinary Business Rate of 0.805940 cents in the dollar, on the Land Value of all Rateable Land categorised as Business in accordance with S.516 of the Local Government Act, with a Minimum Rate of $800 to yield $5,296,033.

 

Car Parking Special Rate

 

It is proposed to levy a Car Parking Special Rate on Business premises in Lane of 0.186719 cents in dollar with a minimum rate of $2 per assessment, to raise $148,786.

 

Domestic Waste Management (DWM) Charges

 

Domestic Waste Management Services are rendered by Council to all residential properties (including flats and strata’s) in the Lane Cove Municipality. DWM does not include waste services rendered to business rated properties. As provided for in the Local Government Act the “reasonable” cost of DWM is fully recoverable and is reflected in the recommended charge for Domestic Waste Management in the Management Plan.

 

The Draft Budget provides for the levying of a Domestic Waste Management Charge (under S.496 of the Act) of $390.00 for each 80 litre MGB and recycling service on all rateable and non-rateable residential properties. Additional DWM services to Owner Occupied Single Residential Dwellings are available at $5.72 per week. Charges for DWM services rendered to residential units above business premises, or extra DWM services rendered to other premises, are set out in the Schedule of Fees and Charges for 2013/2014.

 

Interest Charges

 

Interest is to be charged on overdue Rates and DWM Charges in accordance with S.566(3) of the Act. The maximum rate of interest payable has not yet been announced by the Minister for 2013/2014.

 

Valuation Base

 

Rates for 2013/2014 will be levied on the 1 July 2010 Base Date Valuations as issued by the Valuer General.

 

Fees & Charges

 

The Reserve Bank of Australia inflation forecast for the ensuing year is 2.50%. This has been used as a reference for any recommended increases in the Schedule of Fees and Charges for 2013/2014 (AT 3) for those charges which are set by Council.

 

S.611 Charges – Infrastructure Charges

 

Council is proposing to levy under S611 of the Local Government Act, on persons for the time being in possession, occupation or enjoyment of a rail, pipe, wire, pole, cable, tunnel or structure laid, erected, suspended, constructed or placed on, under or over a public place. The charges are based on the nature and extent of the benefit enjoyed by the person concerned. Council will levy a charge on AGL in respect of gas pipes occupying Council land.

 

Loan Borrowing

 

It is not proposed to raise any new loans. There are no renewal loans requiring refinancing during this period.

 

Salaries and Wages

 

Salaries and Wages include provision for staff progression through Council's revised Salary System. All other provisions are as per the Local Government (State) Award. Sick leave has been based on 50% of leave entitlement and on sick leave history.

Depreciation Charges

In accordance with the requirements of Australian Accounting Standard AAS27, the Draft Budget incorporates Depreciation of fixed assets. Depreciation theoretically is the consumption of these   assets over their useful life. Amounts are provided each year to reflect this consumption and do not involve the movement of cash.

 

Community Strategic Plan, Lane Cove 2025 and Draft Delivery Program and Operational Plan 2013-2017

 

All NSW Councils are required to have in place the following planning processes:-

 

•     a Community Strategic Plan;

•     a community engagement strategy that sets out how each council will engage its community when developing its Community Strategic Plan;

•     a Resourcing Strategy that includes a long term financial plan, a workforce management strategy and an asset management policy, strategy and plans;

•     a Delivery Program; and

•     an Operational Plan, including a statement of revenue policy, and a detailed annual budget.

 

 

 

 

Councils are required to review their Community Strategic Plan and adopt a 4 Year Delivery Program and Operational Plan by 30 June 2013. The Delivery Program and Operational Plan contains actions to be undertaken in the next 4 financial years. These actions are linked to the strategies from the Community Strategic Plan.

 


Community Strategic Plan, Lane Cove 2025

The Community Strategic Plan, Lane Cove 2025 was adopted in 2011 and outlines the vision for the local community and Council. Lane Cove 2025 was produced after an extensive two year community consultation process. Section 402 of the Local Government 1993, requires each Council to review its Community Strategic Plan by 30 June in the year following an ordinary election of Councillors. Council staff have reviewed Lane Cove 2025 and made minor amendments to the Objectives and Strategies of the Plan to ensure clear and concise linkages between goals, objectives and strategies of the Plan and the actions in the Delivery Program and Operational Plan.

The amended Community Strategic Plan, Lane Cove 2025 with amendments marked up is shown attached as (AT 4). The Appendix will need to be updated prior to final adoption to reflect the change in the linkages with the State Government Plans.

 

The 2013-17 Draft Delivery Program and Operation Plan as shown attached as (AT 5) outlines the actions to be implemented over the coming 4 years in order to achieve the goals, objectives and strategies of the Community Strategic Plan.

 

Community Consultation

 

It is a statutory requirement that the Draft Budget 2013-2016, Community Strategic Plan, Delivery Program (Incorporating Operational Plan) 2013-2017 and Fees and Charges 2013-2014, following Council’s initial consideration, be placed on public exhibition for a period of not less than twenty eight (28) days. Following this, Council must consider any public comments submitted before the Plan can be adopted.  

 

It is proposed to exhibit these documents for six weeks during April and May. A report will be prepared for Council on 20 May 2013 advising of the results of the community consultation and recommending final adoption. Until the Delivery Program is adopted, Council is unable to levy rates and charges for the fiscal year for which the plan is prepared.

 

Consultation Statement of Intent

 

The consultation is designed to provide the community with the opportunity to comment on the proposed initiatives and actions over the next 4 years.

 

The methods of consultation proposed are outlined below. The proposed exhibition will be at both the Civic Centre and the Library to final confirmation. 

 

Methods

 

Level of Participation

Inform

Consult

Form of Participation

Open

Open

Target Audience

Whole Community

Whole Community

Proposed Medium

Exhibition/ Press release/ Advertising/ enewsletter

Survey

Indicative Timing

April - May

April - May

           

 

RECOMMENDATION

 

That:-

 

1.         Council adopt for the purpose of public exhibition, the 2013-2016 Draft Budget, 2013-14 Draft Fees and Charges, 2013-2017 Draft Delivery Program (Incorporating Operational Plan), Amended Community Strategic Plan, Lane Cove 2025 and 2013 Update of the Long Term Financial Plan;

           

2.         Council proceed to public exhibition as per the consultation strategy outlined in the report; and

 

3.         Following public exhibition, the Draft Budget, Draft Fees and Charges, Draft Delivery Program (Incorporating Operational Plan), Amended Community Strategic Plan, Lane Cove 2025 and 2013 Update of the Long Term Financial Plan together with any submissions received, be considered at the Council meeting to be held 20 May 2013.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

2013-2016 Draft Budget

180 Pages

 

AT‑2 View

2013 Update on Long Term Financial Plan

10 Pages

 

AT‑3 View

Draft Fees and Charges - 2013 - 2014

35 Pages

 

AT‑4 View

Amended Community Strategic Plan, Lane Cove 2025

56 Pages

 

AT‑5 View

Draft Delivery Program and Operational Plan 2013 - 2017

93 Pages

 

 

 


Ordinary Council Meeting 18 March 2013

Nominations for Community Members on Council's Advisory Committees

 

 

Subject:          Nominations for Community Members on Council's Advisory Committees    

Record No:    SU827 - 11735/13

Division:         Corporate Services Division

Author(s):      Ian Naylor 

 

 

Executive Summary

 

During February 2013 Council advertised for nominations for community members for three Advisory Committees, being the Lane Cove Public Art Advisory Committee, Mowbray Precinct Working Party and the Lane Cove Recreation Precinct Liaison Advisory Committee. This report details the recommendations of the Council Selection Committee and recommends that Council endorse the recommendations for appointment of community members for these Advisory Committees.

 

Background

 

Council is committed to ensuring the community is informed and encourages community participation in decision making. Council currently operates various Advisory Committees and participates in other committees to engage the community. Council’s Advisory Committees consider and advise on a wide range of local issues by providing a discussion forum for Council representatives, local stakeholders and community members. On 1 February 2013, an advertisement was placed in the local paper North Shore Times seeking nominations from members of the community to become community representatives on the following committees:-

 

·    Lane Cove Public Art Advisory Committee;

·    Mowbray Precinct Working Party; and

·    Lane Cove Recreation Precinct Liaison Advisory Committee.

 

In addition, information was placed on Council’s website (on the front page and under the ‘News and Events’ section) and E-Newsletters were sent to over 3,500 subscribers via email. Nominees were requested to read Council’s Code of Conduct for Community Members on Council’s Advisory Committees before applying.

 

Discussion

 

The Council Selection Committee met on 11 March 2013 and considered the applications for community members received and has made the following recommendations. All applications  received by Council have been circulated separately to Councillors in full.

 

Lane Cove Public Art Advisory Committee

 

The Lane Cove Public Art Advisory Committee has seven (7) community representatives being one community representative with an interest in public space improvement, one visual artist, one craftsperson or designer/maker, one community artist, one architect, one curator or arts administrator and a representative of a local multicultural group. Council received four (4) nominations and all are recommended for endorsement by Council as follows:-

 

·    Bridget Kennedy;

·    Avron Greenberg;

·    Melissa McElhone; and

·    Jayne Whitford.

 

The Executive Manager – Human Services has advised that a further advertisement or direct approaches will need to be made to fill the remaining positions.

 

Mowbray Precinct Working Party

 

It has been proposed to increase representation on the Mowbray Precinct Working Party from five (5) to eight (8) community representatives. Council received eight (8) nominations, and the following persons are recommended for endorsement by Council for a period of 12 months, to be reviewed annually:-

 

·    Guy Hallowes;

·    Deborah Hill;

·    Ann Proudfoot;

·    Mark Joyner;

·    Kylie Bryden-Smith;

·    Frances Vissel;

·    Brian McDonald; and

·    Elizabeth McDougal.

 

It was acknowledged by the selection Committee that the Working Party is not to be involved in strategic planning issues such as rezonings.

 

Lane Cove Recreation Precinct Liaison Advisory Committee

 

The Lane Cove Recreation Precinct Liaison Advisory Committee has 4 community

representatives, with 2 having an interest in sports to be accommodated at the facility

and 2 having an interest in town planning, urban design and/or architecture. Council received nine (9) nominations from persons with an interest in sports to be accommodated at the facility and the following persons are recommended for endorsement by Council:-

 

·    Ted Merewether; and

·    Andrew Zbik.

 

The Executive Manager – Open Space and Urban Services has advised that a further advertisement or direct approaches will need to be made to fill the two positions of community representatives with an interest in town planning, urban design and/or architecture.

 

 

RECOMMENDATION

 

1.   That Council increase community representation on the Mowbray Precinct Working Party from five (5) to eight (8) community representatives for a period of 12 months, with the community representation to be reviewed annually.

 

2.   That Council endorse the following nominees from the Council Selection Committee for Council’s Advisory Committees:-  

 

a)    Bridget Kennedy, Avron Greenberg, Melissa McElhone and Jayne Whitford be appointed as the community representatives for the Lane Cove Public Art Advisory Committee.

 

b)    Guy Hallowes, Deborah Hill, Ann Proudfoot, Mark Joyner, Kylie Bryden-Smith,  Frances Vissel, Brian McDonald; and Elizabeth McDougal be appointed as the community representatives for the Mowbray Precinct Working Party.



c)    Ted Merewether and Andrew Zbik be appointed as the community representatives for the Lane Cove Recreation Precinct Liaison Advisory Committee.

 

3.   That all nominees be advised of Councils decision.

 

4.   That it be noted the Mowbray Precinct Working Party is not to be engaged in strategic planning issues such as rezonings.

 

 

 

 

 

 

Craig Dalli

Executive Manager

Corporate Dervices Division

 

 

ATTACHMENTS:

There are no supporting documents for this report

 


Ordinary Council Meeting 18 March 2013

Conduct Review Committee - Appointment of Panel Members

 

 

Subject:          Conduct Review Committee - Appointment of Panel Members    

Record No:    SU836 - 12889/13

Division:         Corporate Services Division

Author(s):      Ian Naylor 

 

 

Executive Summary

 

In 2008 NSROC member councils agreed to jointly appoint a Panel of Conduct Reviewers to investigate Code of Conduct complaints. This Panel comprised twelve (12) conduct reviewers who were available for specific appointments by member councils since that time.

 

In 2011 the Division of Local Government (DLG) commenced a review of its Code of Conduct and accompanying procedures.  The new Model Code of Conduct was released in January 2013, adopted by Council on 18 February 2013, and came into force on 1 March 2013. It includes a changed selection criteria and process for conduct reviewers and required new Panels to be established by 30 September 2013. The new Model Code of Conduct continues to allow for councils to jointly appoint a regional Panel of Conduct Reviewers.

 

The 2008 NSROC Panel of Conduct Reviewers had expired in September 2012 but was extended by the NSROC General Managers Advisory Committee pending the finalisation of the Code of Conduct Review by the DLG.  Following the release of the new Model Code in January 2013, NSROC called for Expressions of Interest under the new Model Code Procedures and has recommended a Panel for Council endorsement. The purpose of this report is to appoint a Panel of Conduct Reviewers to investigate Code of Conduct complaints.

 

Background

 

In September 2008, NSROC undertook the formation of a Panel of Conduct Reviewers. The conduct reviewers on this Panel have been used by member councils since that time for investigation of alleged Code of Conduct breaches. In 2011 the Division of Local Government commenced a review of the Code of Conduct and accompanying investigation Procedures. NSROC made a submission to the review highlighting its use of a regional Panel.

 

Discussion

 

The new Model Code of Conduct came into force on 1 March 2013. The new Procedures detailed eligibility requirements for conduct reviewers and persons who are to be excluded from consideration.

 

The key differences in complaints procedure from the previous Code are:-

 

a)   the appointment of a “complaints coordinator” by each Council who is responsible for referring code of conduct complaints to a suitable  conduct reviewer and providing assistance as required;

b)   the division of tasks to include “preliminary assessments” and “investigations” to be undertaken by Code of Conduct Reviewers; and

c)   the mandatory referral of complaints about councillors to the DLG where they allege a breach of the pecuniary interest provisions of the Act; a failure to disclose and appropriately manage conflicts of interests from reportable political donations, a breach of Section 8 of the Code, or complaints the subject of a special complaints management arrangement.


The 2008 NSROC Code of Conduct Reviewer Panel had expired in September 2012 but was extended by the General Managers Advisory Committee pending the finalisation of the Code of Conduct Review by the DLG.  The General Managers Advisory Committee agreed that following the release of the new Code, an Expression of Interest process should occur as quickly as possible since the existing Panel had technically past its four year term.

 

Advertisements for the Panel were placed in the Sydney Morning Herald, regional papers and through the NSROC Tenderlink network. Applications opened on 17 January and closed on 15 February 2013. The selection criteria for the Panel was:-

 

“Expressions of interest will be assessed against the following core requirements:-

 

·    Experience with, and understanding of, the operations and conduct of Local Government.

·    Knowledge of investigative processes including but not limited to procedural fairness requirements and the requirements of the Public Interest Disclosures Act 1994.

·    An understanding of the  Model Code of Conduct for Local Councils in NSW 2013 and  Procedures for the Administration of the Model Code of Conduct  for Local Councils in NSW 2013 and other relevantly applicable Legislation including but not limited to the Local Government Act 1993.

·    Knowledge and experience of one or more of the following: 

investigations or law, or public administration or  public sector ethics or alternative dispute resolution.

·    Not precluded from eligibility as a “conduct reviewer” under Clause 3.6 of the Procedures for Administration of the Model Code of Conduct for Local Councils in NSW 2013.

 

Further consideration will be given to service providers with additional requirements:- 

 

·    Independence and freedom from contractual arrangements in relation to local councils in the NSROC region.

·    The ability to prepare a report to Councils on the investigations findings and recommendations.

·    The ability to provide the service at a high standard and at a reasonable rate that reflects value for money

·    The ability to communicate effectively and work in partnership with officers of Council.

·    The ability to provide flexibility and availability of time whenever as assessment or investigation as required.

·    The ability to travel throughout the NSROC region, the Councils of Hornsby, Hunter’s Hill, Ku-ring-gai, Lane Cove, North Sydney, Ryde and Willoughby being the constituent Councils of NSROC”.

 

Thirty six (36) Expressions of Interest were received and included applications from organisations and individuals. A selection group comprising the NSROC Executive Director, the General Manager of Willoughby Council and the Risk & Audit Manager from Hornsby Council assessed the applications and determined a seventeen (17) member Panel based on the selection criteria.

 

Given the new Panel will be working with a new Code and Procedures, the NSROC Executive Director will seek ongoing feedback from councils and Panel members on the effectiveness of the new Code process. In consultation with the NSROC General Managers Advisory Committeee, the NSROC Executive Director may suggest that additional working protocols be devised or if feedback should be forwarded to the Division of Local Government.

 

 

 

RECOMMENDATION

 

That Council endorse the following NSROC Panel of Conduct Reviewers to investigate Code of Conduct complaints:-

 

1.   Cripps Consulting - Alison Cripps;

2.   DMB Independent Consultants – David Madden;

3.   GVK Consulting – Wendy Klassen;

4.   Elayne Hayes;

5.   Frances Howatt;

6.   IAB Group - Shane Boyd;

7.   Inconsult –Mitchell Morley;

8.   JBSA – Julie Baker Smith;

9.   John Kleem Consulting;

10. LKA Group – Andrew Hedges and Graham Evans and multiple officers;

11. Mandel and Associates – Duane Mandel and Cassandra Budgen;

12. Mediate Today – Robert and Lorraine Lopich;

13. Shaw Reynolds Lawyers – Chris Shaw;

14. Sinc Solutions – Kath Roach;

15. Annette Simpson;

16. SRS Solutions – Rob Ryan; and

17. Train Reaction Pty Ltd - Kathy Thane.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 18 March 2013

Draft Investment Policy

 

 

Subject:          Draft Investment Policy    

Record No:    SU4098 - 11754/13

Division:         Corporate Services Division

Author(s):      Ian Naylor 

 

 

Executive Summary

 

The purpose of this report is to adopt the Draft Investment Policy as shown attached as AT 1. It is recommended that Council adopt the Policy and include it in Council’s Policy Manual.

 

Background

 

The Division of Local Government has issued policy guidelines on the investing of Council funds. Whilst Council’s investments comply with the Ministerial Investment Order dated January 2011, Council has no formal Investment Policy or strategy as required by the Guidelines.

 

Discussion

 

The attached Draft Investment Policy has been developed in accordance with the requirement of these Guidelines, the Local Government Act 1993 and the Ministerial Investment Order. Council’s Internal Auditor has also been consulted in the development of this policy.

 

The objectives of the Policy are:-

 

·    To ensure a framework is provided for the investing of Council’s funds at the most favourable rate of interest available to it at the time whilst having due consideration of risk and security for that investment type and ensuring that its liquidity requirements are being met.

 

·    While exercising the power to invest, consideration is to be given to the preservation of capital, liquidity, and the return on investment.

 

·    Preservation of capital is the principal objective of the investment portfolio. Investments are to be placed in a manner that seeks to ensure security and safeguarding the investment portfolio. This includes managing credit and interest rate risk within identified thresholds and parameters.

 

·    Investments should be allocated to ensure there is sufficient liquidity to meet all reasonably anticipated cash flow requirements, as and when they fall due, without incurring the risk of significant costs due to the unanticipated sale of an investment.

 

·    Council Officers are to invest in line with Council’s current Investment Strategy.

 

 

 

Community Consultation

 

Community consultation is not required for this Policy as it relates to the internal operations of Council.

 

 

 

 

RECOMMENDATION

 

That the Draft Investment Policy dated 18 March 2013 be endorsed and added to Council’s Policy Manual.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Draft Investment Policy

3 Pages

 

 

 


Ordinary Council Meeting 18 March 2013

Lane Cove Traffic Committee Meeting held on Tuesday 19 February 2013

 

 

Subject:          Lane Cove Traffic Committee Meeting held on Tuesday 19 February 2013    

Record No:    SU1326 - 11332/13

Division:         Open Space and Urban Services Division

Author(s):      Tim Sullivan 

 

 

Executive Summary

 

The Lane Cove Traffic Committee Meeting was held on Tuesday, 19 February 2013.  The Agenda is included as AT-1.  The Traffic Committee recommendations are shown in the Minutes of the Meeting, included as AT-2.

 

 

RECOMMENDATION

 

That Council adopt the recommendations of the Lane Cove Traffic Committee meeting held on Tuesday, 19 February 2013.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Agenda - Lane Cove Traffic Committee 19 February 2013

16 Pages

 

AT‑2 View

Minutes - Lane Cove Traffic Committee 19 February 2013

16 Pages

 

 

 


Ordinary Council Meeting 18 March 2013

LEP: Heritage Finalisation

 

 

Subject:          LEP: Heritage Finalisation    

Record No:    SU4575 - 2314/13

Division:         Environmental Services Division

Author(s):      Stephanie Bashford; Christopher Pelcz 

 

 

Executive Summary

 

Council is requested to finalise a planning proposal to amend the Heritage Schedule within the Local Environmental Plan (LEP 2009) to add approximately twenty-five items and remove three items.

 

Council had endorsed the LEP amendments in 2010 after exhibition of a Heritage Review Study undertaken by the independent heritage consultants, Dickson Rothschild. This present planning proposal is a technical process to translate those endorsed amendments into NSW Standard LEP format.

 

The amendments to Heritage Schedule 5 of the LEP were exhibited in 2012 as formally required because compilation by the consultants of the heritage amendments had overlapped the periods covered by LEP 1987 and LEP 2009. The Heritage Study had itself been exhibited also in 2009.

 

Following finalisation by Council of the planning proposal, the relevant maps and text Schedule would then be produced in accordance with the NSW Mapping Guidelines requirements for gazettal. The items for LEP Heritage Schedule amendment are listed in the attachment at AT 1.

 

Background

 

Below is the background to Council’s decision to amend the Heritage Schedule.

 

Heritage Study

 

In 1995, Council adopted its local Heritage Register within LEP 1987. The Register was based on a study completed in the late 1980s, and contains approximately 350 local items of built, landscaping and archaeological significance (6 of these items are also on the State Heritage Register, but the review did not involve any of these).

 

A Heritage Review Study was undertaken in 2009-2010 by independent heritage consultancy, Dickson Rothschild which comprised an assessment of approximately twenty-five items, following proposals made in public submissions during the preparation of the Draft Comprehensive Local Environmental Plan in 2008.

 

The methodology for the consultant’s Study was to undertake historical research, including documentation from the Lane Cove Local History Library and to conduct site inspections. Statements of Heritage Significance were prepared for items considered to have heritage merit. The methodology was based on the internationally-recognised Burra Charter principles, NSW Heritage Office Guidelines for Assessing Heritage Significance and the Heritage Office Guidelines for preparing listings in accordance with the State Heritage Inventory format for heritage and conservation assessment.

 

On 6 July 2009, Council adopted the consultant’s Study for exhibition, which was undertaken for the six weeks from 10 July to 21 August 2009. All property owners of nominated sites were advised in writing of the exhibition and site meetings held by the consultants with all owners who requested them. As a result of the consultation, Council did not proceed with one item (39 Mary St), having regard to submissions regarding the extent to which the item had been altered by past redevelopments. The items which Council proceeded with comprise the addition of 6 houses, 11 walls and an outbuilding, 5 public items: civic features, road/path rock features, foreshore archaeology and sea walls, and the deletion of 6 Art Deco flats buildings.

 

Editing

 

The heritage review has also included a clerical revision by staff of the 350 items to update property descriptions and subdivision sites, delete items where demolition has been permitted for such reasons as deteriorating condition, and other editing matters. The final component, being the photographic review by heritage photographic specialists, has been completed this month.

 

LEP Preparation

 

The Heritage Review was incorporated into the Comprehensive LEP 12-month Review, as the  process for adding to, or deleting items from, the Heritage Register is the same as for any LEP amendment.

 

On 18 October 2010, Council considered a report relating to the LEP 12-month Review, and adopted a range of draft amendments, on such matters as specific major sites, open space mapping, classification of reservations and others, for submission to the Department of Planning’s LEP Gateway seeking exhibition. Council finalised the approval of the heritage amendments within that broader LEP review in 2010 on the basis of the 2009-2010 Heritage Study. A copy of the Council Minutes is attached at AT 2.

 

In March 2011, the Department advised that the LEP amendments should be submitted to the Department in a staged series of planning proposals to facilitate their administration. The first of these was recently finalised, being the Mowbray Precinct amendment in January 2013.

 

The Heritage LEP amendment (Planning Proposal 9) was publicly exhibited from 16 May to 26 June 2012 following Gateway approval on 28 April 2012.

 

Discussion.

 

The Gateway approval required Council to consult with the NSW Office of Environment & Heritage, which was undertaken. The NSW Heritage Council, within that body, raised no objection to the planning proposal but requested minor mapping and text editing changes. Council will provide the documentation to the Department accordingly.

 

Two public submissions were also received:-

 

1.   The first opposed the removal of heritage listing for 31, 33, and 35 Longueville Road, and raised concerns of overdevelopment.

 

Response: The independent Heritage Study stated that these examples are not of an extremely high quality or good condition, and therefore that the relative costs of immediate and ongoing maintenance would be significant.

 

2.   The second submission supported the proposals broadly, stating that:-

 

(i)    Generally the proposals are sensible and satisfactory.

(ii)   Regarding the Shell Terminal at Gore Cove, restricting the future redevelopment of this land for non-industrial uses is not desirable, although certain elements could be retained in a future development.

(iii)  The Bandstand structure should be replaced to improve the Plaza’s presentation and redevelop the area.

 

Response: The proposed items are supported on the grounds of the independent heritage consultants’ recommendations. This is consistent with Council having recently updated the Plaza incorporating the Bandstand.

 

A submissions summary has been circulated to Councillors electronically. The public submissions are not considered to require amendment to the planning proposal.

 

The consultants’ general objective in the Study was to identify items with the potential to contribute to Lane Cove’s historic character so that, without preventing a modern lifestyle, the original “fabric” of the sites would remain available and be a visible reminder of the locality’s collective heritage.

 

The principle of heritage listing has been supported by the Lane Cove community over the decades since the NSW government required councils to prepare heritage registers, with input by professional heritage architects. The review was undertaken in response to proposals put forward by the community. The recommendations endorsed in this report are considered to enhance Lane Cove’s cultural and physical heritage.

 

Conclusion

 

Council is requested to approve LEP Planning Proposal 9 – Heritage in order to implement the Heritage Review Study completed and endorsed by Council in 2010.

 

The planning proposal is a technical matter to accord with the NSW Standard LEP and NSW Mapping Guidelines. Council has consulted with the NSW Heritage Council, which raises no objection to the proposal. Two exhibitions have been undertaken, both of the Heritage Study and of the LEP planning proposal. 

 

Council is requested to approve the planning proposal for final notification by the Department.

 

 

RECOMMENDATION

 

That Council endorse Planning Proposal 9 - Heritage to be submitted for final notification by the Department in accordance with:-

 

1)   the list of items in AT 1 to this Report dated March 2013; and

2)   editing to the LEP text and maps as required to reflect updated item numbers, street addresses and similar matters.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Heritage Items for finalisation March 2013

1 Page

 

AT‑2 View

Council Minutes re Heritage 2009-2010

1 Page

 

 

 


Ordinary Council Meeting 18 March 2013

DCP Amendment 5: Part F - Access & Mobility Finalisation

 

 

Subject:          DCP Amendment 5: Part F - Access & Mobility Finalisation    

Record No:    SU4916 - 5449/13

Division:         Environmental Services Division

Author(s):      Vivienne Albin; Christopher Pelcz 

 

 

 Executive Summary

 

The Development Control Plan (DCP) Draft Amendment 5 – Part F: Access & Mobility is a result of recent legislative changes, in particular, the Access to Premises Standards. Council appointed AE&D Access Consultants to review Part F of the DCP.

 

The DCP draft amendments were publicly exhibited from 30 November 2012 to 25 January 2013. During the public exhibition stage no public submissions were received. One community group sought clarification via a telephone inquiry as to where Part F applies.

 

Council is therefore requested to adopt the amendments to Part F, as exhibited, with two minor changes; clarification that the provisions do not apply to single detached dwelling houses and a new objective as detailed below.

 

Background

 

As outlined in the report to the Council Meeting on 19 November 2012: “The amendment to the DCP is needed to update Part F: Access and Mobility to reflect legislative changes introduced by the Disability (Access to Premises – Buildings) Standards 2010, which took effect from May 2011”, while other proposed changes were “to improve the chapter and bring it into line with best practice in the area of access requirements”.

 

At this meeting, Council endorsed the draft DCP amendment to proceed to the public exhibition stage and resolved to:-

 

1.     Endorse DCP Draft Amendment 5: Part F – Access and Mobility, dated 12 September 2012, for the purpose of Public Exhibition;

2.       Place DCP Draft Amendment 5: Part F – Access and Mobility on Public Exhibition until January 2013 in accordance with the Consultation Strategy outlined in this report; and

 

3.       Receive a further report on the results of the community consultation.”

 

Draft DCP Amendment No. 5 was publicly exhibited from 30 November 2012 to 25 January 2013 through Council’s website, Customer Service Centre, the local newspaper (North Shore Times) and notification letters.

 

Discussion

 

During the public exhibition period no public submissions were received. A telephone inquiry was received from a community group seeking clarification as to whether the provisions in the chapter apply to single dwelling houses. The chapter has now been modified in two places (sections 3.1 and 3.3) to clarify that the provisions in Part F do not apply to Class 1a buildings (as defined under the BCA), which includes single detached dwelling houses.

 

Environmental Services staff recommended the inclusion of a new objective in the “Introduction” section of the chapter. The new objective has now been included and states: “To provide adaptable housing to meet a range of needs throughout the lifecycle of its occupants”. Staff also recommended the inclusion of a cross-reference to Part F provisions (eg, requirement for the provision of 20% adaptable dwellings within a residential flat development) within Part C – Residential Development of the DCP. This cross reference will be inserted into Part C when it is updated in the coming months.

 

AE & D Consulting attended Council’s Access Committee in June and August 2012 to discuss the proposed amendments to Part F. The proposed chapter includes outcomes of the discussions with the Access Committee and Council staff.

 

Conclusion

 

Updated legislative requirements necessitated the revision of DCP Part F – Access and Mobility. Council engaged AE & D Access, Access Consultants, to undertake the review. The consultants met with Council staff and Council’s Access Committee on several occasions to discuss issues and the proposed amendments.

 

DCP Part F – Access and Mobility was revised accordingly and approved for public exhibition by Council. The changes included reference to and inclusion of new legislation, minor policy changes and updating of existing provisions in light of new legislation. 

 

As a result of the public exhibition period no policy changes to the Draft DCP Amendment are recommended. Two minor changes have been incorporated, as detailed in this report, including a new objective for the chapter and clarification that the provisions do not apply to single detached dwelling houses.

 

It is recommended that Council adopt DCP Draft Amendment 5 - Part F Access and Mobility as included at AT-1.

 

 

RECOMMENDATION

 

That Council adopt Development Control Plan Draft Amendment 5 – Part F Access and Mobility dated 6 February 2013 and shown attached as AT-1, to take effect as soon as is practicable.

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

AT 1 DCP Amendment Part F

14 Pages

 

 

  


Ordinary Council Meeting 18 March 2013

Mowbray Road Precinct Building Hours

 

 

Subject:          Mowbray Road Precinct Building Hours    

Record No:    SU1802 - 12166/13

Division:         Environmental Services Division

Author(s):      Michael Mason 

 

 

Executive Summary

 

Council at its meeting of 18 February 2013 called for a report on the working hours for development in the Mowbray Road Precinct.

 

The purpose of this report is to detail the working hours and associated restrictions for undertaking works in the Mowbray Road Precinct and the Council area generally.

 

Discussion

 

Council at it’s meeting of 21 May 2012 endorsed the following working hours arrangements for the Mowbray Road Precinct in the following manner:-

 

“All demolition, building construction work, including earthworks, deliveries of building materials to and from the site to be restricted to be following hours:-

 

Monday to Friday (inclusive)              7am – 5.30pm

Saturday                                             7am to 4pm with no excavation, haulage truck movement, rock picking, sawing, jack hammering or pile driving to be undertaken

 

Failure to fully comply will result in the issue of a breach of consent PIN.”

 

Standard work hours for other areas are controlled by the following:-

 

 

“All demolition, building construction work, including earthworks, deliveries of building materials to and from the site to be restricted to be following hours:

 

            “Monday to Friday (inclusive)             7am – 5.30pm

             Saturday                                            7am – 4pm

             Sunday                                               No work Sunday or any Public Holiday

 

            No work to be carried out on Sundays or any public holidays.”

 

Council at its meeting of 18 June 2012 considered a motion by Clr Smith and Clr Brooks-Horn that the restrictions on excavation and haulage truck movements applicable for multi-unit developments in Mowbray Road Precinct be expanded to apply to the rest of the Lane Cove Local Government Area.

 

The motion was the subject to a failed amendment to also restrict the time for construction on Saturday to 9am – 1pm (similar to North Sydney).

 

The original motion was carried by a majority and now applies to all construction consents issued after  July 2012 by Council for the construction of multi-unit developments in the following terms:

 

“All demolition, building construction work, including earthworks, deliveries of building materials to and from the site to be restricted to be following hours:

 

Monday to Friday (inclusive)              7am – 5.30pm

Saturday                                             7am to 4pm with no excavation, haulage truck movement, rock picking, sawing, jack hammering or pile driving to be undertaken

 

Failure to fully comply will result in the issue of a breach of consent PIN.”

 

Since July 2012, four (4) multi-unit development consents have been issued by Council  which reference the new standard condition (35) for the demolition, building and construction of multi-unit developments as follows:-

 

·    7-13 Centennial Avenue & 92-96 Gordon Crescent  -           DA233/11;

·    316-322 Burns Bay Road, Lane Cove                       -           DA39/12;

·    14-18 Finlayson Street, Lane Cove                            -           DA44/12; and

·    1 Little Street, Lane Cove                                           -           DA90/12.

 

Although a number of S96 amendments have also been issued there is no opportunity to amend hours of operation. The current construction sites in the Precinct operate under the standard work hour restrictions of:-

 

·    Monday to Friday inclusive of 7am to 5.30pm;

·    Saturday inclusive of 7.00am to 4.00pm; and

·    No work Sunday or Public Holidays.

 

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 18 March 2013

Council Snapshot

 

 

Subject:          Council Snapshot     

Record No:    SU220 - 11596/13

Division:         General Managers Unit

Author(s):      Millie Stephen 

 

 

Executive Summary

 

Attached for the information of Councillors is a review of Council’s recent activities, entitled Council Snapshot.  This report provides a summary of the operations of each Division.

 

 

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Council Snapshot

57 Pages