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Agenda

Ordinary Council Meeting

18 February 2013

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Monday 18 February 2013 commencing at 6:30pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Scott Bennison. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 18 February 2013

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

Confidential Items

 

1.       Closure of Friedlander Place

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the council; or (iii) reveal a trade secret; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing. 

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

CONFIRMATION OF MINUTES

 

2.      ORDINARY COUNCIL MEETING - 25 DECEMBER 2012

 

Mayoral Minutes

 

3.       Aboriginal Advisory Committee

 

4.       Community Consultation Plannning Reform White Paper

 

Orders Of The Day

 

Notices of Motion

 

5.       Mowbray Precinct – Noise, Pollution and Traffic Complaints

 

6.       Walking Bus and Community Bus

 

7.       Rebuilding Our Local Schools

 

Officer Reports for Determination

 

8.       No Smoking - Legislative Changes

 

9.       Lane Cove Public School Food and Farmers' Market Survey

 

10.     LEP Amendment to Rezone 1-5 Birdwood Ave (Lane Cove Club) to Mixed Use

 

11.     Changes to Swimming Pool Legislation

 

12.     Tender for Provision of Services in Connection with a Library Management System Undertaken by North Sydney Council on Behalf of Shorelink

 

13.     Lane Cove Traffic Committee Meetings held on Tuesday 18 December 2012 and Tuesday 22 January 2013

 

14.     296 & 300 Burns Bay Road - Compulsory Acquisition and Formal Closure of Adjacent Public Road

 

15.     Supply Nation Membership

 

16.     Code of Conduct Review

 

17.     2nd Quarter Review of the 2012-2013 Budget

 

18.     Change of Name of Lane Cove Seniors Centre

 

19.     Pecuniary Interest Returns 2012

 

Officer Reports for Information

 

20.     Walk Around the World

 

21.     2nd Quarter Review of the 2012-2013 Delivery Program & Operational Plan

 

22.     Council Snapshot  

 

 

 

 

         


Ordinary Council Meeting 18 February 2013

Aboriginal Advisory Committee

 

 

Subject:          Aboriginal Advisory Committee    

Record No:    SU150 - 6914/13

Division:         Lane Cove Council

Author(s):      Councillor Scott Bennison 

 

 

 

Lane Cove Council has a proud history of being committed to the preservation of Aboriginal culture, art, heritage and language. It is important that we support and promote the handing down of Aboriginal knowledge.

 

As Council continues down the path of Reconciliation the time has come for Council to consider a formal Council Committee to which it can refer all matters affecting the members of the Aboriginal community .

 

This Mayoral Minute recommends to Council the establishment of an Aboriginal Advisory Committee. A copy of a draft Charter is attached.

 

Discussion

 

Council has also participated in consultation and collaboration with a range of groups in relation to landmark events, programs and activities including:-

 

·    Lane Cove Residents for Reconciliation;

·    Metropolitan Local Aboriginal Lane Council (Metro);

·    Northern Sydney Aboriginal Heritage Office;

·    Northern Sydney Aboriginal Social Plan Working Group;

·    Lane Cove Historical Society; and

·    A range of other government and non-government agencies.

 

With constant changes in all levels of Government, I believe that Aboriginal people should have a voice.  Local Government is at the grass roots of government and Council feels that it is appropriate that Aboriginal people have a voice at this level.

I have consulted with various Aboriginal people and groups over the past three months including Metropolitan Local Aboriginal Lane Council, Elders and other Aboriginal people. All have supported the establishment of this committee as there is not an advisory committee in the northern area of Sydney with a focus on employment and education.

Once the Committee is established it will be given the task of reviewing the draft Charter (attached as AT-1) and recommending changes to Council.

Conclusion

To ensure that Council continues to follow its proud and strong history in relation to reconciliation, I am recommending that Council establish an Aboriginal Advisory Committee to which it can refer all matters affecting Aboriginal people. The draft Charter for the Committee is attached.


 

RECOMMENDATION

That:-

1.       Council establish an Aboriginal Advisory Committee,

2.       The General Manager advertise for membership of the Committee including in the Koori Mail .

3.       Council determine the membership of the Committee at the Council meeting in April 2013.

4.       Upon forming the Committee, the Committee consider and make recommendations to Council on the Draft Charter, for final adoption by Council.

 

 

 

 

 

Councillor Scott Bennison

Mayor

 

 

ATTACHMENTS:

AT‑1 View

Draft Aboriginal Advisory Committee Charter

3 Pages

 

 


Ordinary Council Meeting 18 February 2013

Community Consultation Plannning Reform White Paper

 

 

Subject:          Community Consultation Plannning Reform White Paper    

Record No:    SU3474 - 6938/13

Division:         Lane Cove Council

Author(s):      Councillor Scott Bennison 

 

 

 

Discussion

 

With the imminent release of the of the White Paper from the NSW Government regarding ‘A New Planning System for NSW’ that the General Manager commence making arrangements for community consultation to ensure our community has an opportunity to understand the proposed changes and make comment on them.

 

 

RECOMMENDATION

That:-

1.       Council arrange two (2) Community Consultation evenings following release of the White Paper to ensure our community has an opportunity to understand the proposed changes and make comment on them; and

2.       The General Manger contact the Department of Planning and request them to send representatives to the sessions.

 

 

 

 

 

 

Councillor Scott Bennison

Mayor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

         


Ordinary Council Meeting 18 February 2013

Mowbray Precinct – Noise, Pollution and Traffic Complaints

 

 

Subject:          Mowbray Precinct – Noise, Pollution and Traffic Complaints    

Record No:    SU3477 - 6905/13

Division:         Lane Cove Council

Author(s):      Councillor Pam Palmer 

 

 

 

Discussion

 

Council continues to receive complaints from residents regarding alleged infringements of consent conditions for building works in the Mowbray precinct.  The complaints relate to work outside authorized hours, pollution incidents and traffic management.

 

It is disturbing that these complaints continue even after multiple penalty infringement notices (PINs) have been issued and we know that many more developments are planned for the area.  A “business as usual” approach is not working effectively enough for our residents in the area. 

 

It is therefore suggested that a report of PINs issued come to Council each month. The report should highlight the name of the relevant developer and the Private Certifier (PCA) for the site.  With more information available, Council can then consider what further action can be taken against recalcitrant offenders.

 

 

RECOMMENDATION

 

That Council:-

1.       Receive a monthly report of infringements of development consents in the Mowbray precinct;

2.       Review its policing of building sites in the Mowbray precinct in order to reduce resident complaints;

3.       Publicise to residents of the area the major consent conditions (permitted hours of work, pollution control requirements, etc) and the procedures residents should adopt in reporting alleged breaches of consent conditions; and

4.       Write to current (and any future) developers seeking their co-operation in keeping sites clean and tidy, in respecting the quiet enjoyment of the area that nearby residents expect and explaining the impact of pollution on the valued ecosystem of Batten Reserve and Stringybark Creek in particular.

 

 

 

 

 

 

Councillor Pam Palmer

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 18 February 2013

Walking Bus and Community Bus

 

 

Subject:          Walking Bus and Community Bus    

Record No:    SU4925 - 6937/13

Division:         Lane Cove Council

Author(s):      Councillor Marc Gold 

 

 

 

With the increased development in Lane Cove, particularly in West Ward, traffic is a major concern and will only become worse. The increased traffic around our local schools puts at risk children’s safety. I refer to the NST, 28 January 2013 where Lane Cove mother Amanda Campbell stated, “it's too dangerous to walk”, and the problem is “No school bus to Lane Cove West Public School from Burns Bay Rd. Roads are too dangerous to walk to school”.

 

It is highly unlikely that State Transit will provide a new school bus for the residents of Lane Cove. I believe that a possible solution is to utilise existing community buses to provide a service and look at expanding the current walking bus. Together these may resolve some of the safety issues for our school children.

 

At the December 2012 Council meeting, Council resolved that a traffic study be undertaken around Lane Cove West Public School by Council to identify ways to improve road and pedestrian safety. I believe we should extend this study to incorporate the possible use of a community bus and the expansion of the existing walking bus to provide solutions to address children and pedestrian safety.

 

 

MOTION

That Council:-

1.       Develop a strategic plan and recommendations to improve safety around our schools that incorporates a traffic study, community bus and a walking bus;

2.       Determine what community groups may be able to provide the use of their bus to meet the objective stated above and at what cost;

3.       Include in the study for the use of a community bus, consideration of the provision of this service to seniors;

4.       Contact relevant stakeholders to facilitate objectives stated in (1) and also possible interested parties to assist with the administration and roll-out of the strategic plan; and

5.       Report back to Council in June 2013 on the strategic plan and recommendations.

 

 

 

 

 

 

Councillor Marc Gold

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 18 February 2013

Rebuilding Our Local Schools

 

 

Subject:          Rebuilding Our Local Schools    

Record No:    SU1135 - 6941/13

Division:         Lane Cove Council

Author(s):      Councillor Daniel Strassberg; Councillor Scott Bennison 

 

 

 

Further to Councillor Daniel Strassberg’s motion in December 2012 a number of stakeholders met to discuss possible funding models to address the issue of overcrowding of Lane Cove Public Schools. Discussions included the possibility of demolishing some of the existing older buildings at Lane Cove West Public School and replacing them with a new three story building. We believe that this would provide enough space for the future and enable us to remove current demountable buildings and claim back the playgrounds for the children. We believe that this could be funded via the use of the new ‘Significant Investment Visa’ currently on offer by the Department of Immigration.

 

The General Manager has been a able to secure a meeting with representatives from the Department of Education to discuss the idea further and to seek approval for a trial development should further analysis prove the project viable.

 

Prior to the meeting with the Department of Education further modelling is required and we seek Councils’ permission to prepare a brief for the Department of Education.

 

 

MOTION

That:-

1.       The General Manger prepare a brief in consultation with stakeholders for presentation to the Department of Education for consideration;

2.       Councillor’s be provided with a copy of the brief when completed.

 

 

 

 

 

Councillor Daniel Strassberg

Councillor

 

 

 

Councillor Scott Bennison

Mayor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

   


Ordinary Council Meeting 18 February 2013

No Smoking - Legislative Changes

 

 

Subject:          No Smoking - Legislative Changes    

Record No:    SU150 - 2225/13

Division:         Environmental Services Division

Author(s):      David Wilson 

 

 

Executive Summary

 

The Tobacco Legislation Amendment Act 2012 (the Act) has been enacted by the NSW Government to regulate smoking in outdoor areas and public spaces. The Act will help to address the inconsistencies for those Council’s that have been progressive in developing local policies to address this important issue and those that have not. The legislative change compliments Council’s current U01013 Passive Smoking Policy (attached as AT-1) on areas where smoking is prohibited.

 

Council’s current Policy prohibits smoking not only in alfresco dining areas but also within the Lane Cove Plaza, Council-owned arcades, at public events on Council land and within the grounds of all Council-owned facilities and centres. In addition, Council’s policy also prohibits smoking in all bushland on public land, sportsfields, and foreshore areas on public land as well as all parks and within 10 metres of children’s playgrounds or play equipment.

The Act  expands on Council’s Current Policy with smoking now being prohibited at railway stations, taxi ranks and bus stops and within 4 metres of the entrance to any building accessible to the public (by definition this incorporates any non-residential building).

 

This report recommends that Council amend its Policy to reflect changes in legislation and additional land uses including enclosed public car parks, Library Walk and Library Square which complement land uses not specifically addressed in the Act. This would then be followed by a public education campaign to assist notifying businesses and residents of their obligations under the new legislation and remind them of Lane Cove’s smoke-free approach.

 

Background

 

In 2007 Council adopted the Passive Smoking Policy (U01013) in response to concerns regarding adverse impact of passive smoking on the community. At this time, the position taken by Council was both progressive and innovative and reflected the desire of this community to have smoke free public areas including the commercial area of Lane Cove, public parks and bushland.

 

It should be noted that in 2008 this Policy received a Highly Commended Heart Foundation Award at the Local Government & Shires Association Awards.  In the submission for the award it was highlighted by Council that it was in a unique position in having a plaza area which is highly used by the community. This area was able to be made smoke free being Council owned and the implementation of the Policy was able to be integrated with approvals for outdoor dining areas.

 

Over the past 5+ years many Councils have adopted similar Policies to address passive smoking. As a result of further campaigning by the Cancer Council and support of local government across NSW, the NSW Government developed the NSW Tobacco Strategy 2012-2017 and enacted the Tobacco Legislation Amendment Act 2012 that provides a greater level of consistency for all of NSW in relation to the regulation of smoking.

In anticipation of increased public awareness of the legislation, Council placed additional ‘No Smoking Area’ signs in the high pedestrian areas of Lane Cove shopping precinct in December 2012 to complement the existing signage that is located at all entry points to the Plaza, to remind people that they cannot smoke in these precincts.


NSW Tobacco Strategy 2012 – 2017

 

The NSW Tobacco Strategy 2012 - 2017 sets out the actions that NSW Health will lead to reduce tobacco related harm in NSW. The Strategy includes a focus on addressing tobacco smoking in populations with high smoking rates, particularly Aboriginal communities, women smoking in pregnancy, mental health consumers and people in corrections facilities.  In addition there will also be enhanced education programs to help smokers quit and measures to protect people from harmful second-hand smoke in outdoor areas.

 

Tobacco Legislation AmendmentAct 2012

 

The Tobacco Legislation Amendment Act 2012 was passed by the NSW Parliament on 15 August 2012. The Act amends the Smoke-free Environment Act 2000 to make the following public outdoor places smoke-free areas from 7 January 2013:-

·    Within 10 metres of children’s play equipment;

·    Swimming pool complexes;

·    Spectator areas of sports grounds or other recreational areas while organised sporting events are being held;

·    Railway platforms, light rail stations and ferry wharves;

·    Bus stops, light rail stops and taxi ranks;

·    Within 4 metres of a pedestrian access point to a public building; and

·    From 2015 in commercial outdoor dining areas being:-

A seated dining area, or

within 4 metres of a seated dining area on premises that are licensed premises under the Liquor Act 2007 or the premises of a restaurant defined in that Act, or

within 10 metres of a place at a food fair where food is sold or supplied for consumption at the event, with a food fair being an organised event at which the principal activities are the sale or supply of food for consumption at the event and the consumption of that food

 

Discussion.

 

Council’s current Policy (U01013 Passive Smoking) prohibits smoking not only in alfresco dining areas but also within Lane Cove Plaza, Council-owned arcades, at public events on Council land and within the grounds of all Council-owned facilities and centres. In addition, Council’s policy also prohibits smoking in all bushland on public land, sportsfields, and foreshore areas on public land as well as all parks and within 10 metres of children’s playgrounds or play equipment.

 

While many of these areas are also covered within the new legislation, the Act does not address all areas within Council’s current Policy such as smoking in some areas of Lane Cove’s shopping precinct and smoking in bushland on public land.

 

Parts of the new legislation such as ‘not smoking within 4 metres of the entrance to any public building’ provides an opportunity to address some land use areas which could be designated smoke-free under Council’s Policy. This would not only complement the attempt to provide smoke-free access to public buildings but also address a number of complaints that Council receives about exposure to passive smoke in Library Walk, Library Square and enclosed public car parks.

Given that the Act provides a number of limitations which are not included in Council’s current Policy such as smoking now being prohibited at railway stations, taxi ranks and bus stops and within 4 metres of the entrance to any public building (ie. any non-residential building), Council could consider including reference to the legislation in its Policy. This would also show Council’s support of the new laws and improve access to information about what restrictions apply to smoking in Lane Cove.

 

While the NSW Government has commenced a print media public education campaign, Council can also assist in notifying the community of the new changes in legislation and its policy. Given the proximity of public access within many of Lane Cove’s shopping precincts it is expected that these areas will be most affected by the legislative changes. Business-owners could assist in disseminating information not only to staff but also to customers who may be unaware of these changes.  To facilitate this Council’s existing brochure would be updated, and copies would also be sent out with the next available Rates Notice. 

 

Community Consultation

 

Statement of Intent

 

To inform the Lane Cove community of amendments to the Passive Smoking Policy (U01013) as a result of the introduction of the Tobacco Legislation Amendment Act 2012.

 

Method

 

Level of Participation

Inform

Inform

Inform

Form of Participation

Open

Targeted

Open

Target Audience

Lane Cove Community and community groups

Key message givers eg local businesses, lessees of public car parks (Coles/Woolworths)

Lane Cove Community

Proposed Medium

Advertisement and

eNewsletter

 

Website information and promotion. Notification Letters and Brochure (w/ Rates Notice)

Indicative Timing

28 days

28 days

Permanent

 

Conclusion

 

The commencement of the Tobacco Legislation Amendment Act 2012 supersedes the majority of Council’s Policy, accordingly the current policy requires amendment  to incorporate the new legislation and to clarify areas generally covered but not specifically described, namely enclosed public car parks (e.g. Market Square & Coles Car Park) and Library Walk and Library Square.

 

The enclosed public car parks and Library Walk are areas that Council receives a number of complaints about exposure to passive smoke and following the commencement of the Act, it provides an opportunity to better describe these additional public areas in an amendment to Council’s Policy. To this end, the current Policy is intended to be amended to reflect the above and to address these areas specifically. The opportunity has also been taken to better outline the objectives.  See AT-2 Draft Amended Passive Smoking Policy.

 

It is therefore proposed to update the current Policy by referencing the new legislation and including enclosed public car parks, Library Walk and Library Square as prohibited smoking areas.


 

 

RECOMMENDATION

That:-

1.       Council adopt the amended Passive Smoking Policy;

2.       Council’s public education materials be updated to reflect the Tobacco Legislation Amendment Act 2012 and amended policy; and

3.       The consultation outlined in the report be implemented.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Passive Smoking Policy (Current)

1 Page

AT‑2 View

Draft Amendments - Passive Smoking Policy

1 Page

 

 


Ordinary Council Meeting 18 February 2013

Lane Cove Public School Food and Farmers' Market Survey

 

 

Subject:          Lane Cove Public School Food and Farmers' Market Survey    

Record No:    SU4969 - 6371/13

Division:         Human Services Division

Author(s):      Corinne Dickinson 

 

 

Executive Summary

 

At the Ordinary Council Meeting on 18 June 2012, Council resolved to approve the development application made by My Local Markets Pty Ltd for a six-month trial of a weekly food and farmers’ market. The market would take place between 8am – 1pm every Sunday at Lane Cove Public School (located at 143 – 145 Longueville Road).

 

In addition to the conditions of consent, Council resolved to conduct a survey of local businesses, community groups and residents on any impacts of the trial market.

 

In December 2012, Council distributed a survey to identify any impacts (positive or negative) of the markets to residents and community groups. A separate survey was made available to local businesses.

 

This report provides a summary of the survey results.

 

Background

 

The survey was distributed to 3,100 community members on Council’s e-newsletter distribution list and 263 businesses registered in the Lane Cove ALIVE App. Copies were also hand-delivered to businesses within the Lane Cove shopping precinct and hard copies of both surveys were made available at the Civic Centre and Lane Cove Library.

 

Survey Results

 

Part A - Community Feedback

 

·    280 respondents provided feedback;

·    More than 95% of the respondents were aware of the markets with 88% visiting the markets at least once; and

·    Over half of the respondents visited the markets either weekly or fortnightly.

 

When asked whether they felt that they had been impacted by the food and farmers’ market, 108 (38%) of the participants answered yes. When asked to confirm if this was a positive or negative impact, 97 (90%) of those who answered yes said they felt it was positive with 11 (10%) respondents reporting a negative impact.

 

The rest of the respondents provided comments that were clearly positive or referred to improvements that could be made by the market owners to ensure the future success of the markets (i.e. increase number of stalls, prices or variety of vendors etc).

 


In total, the positive comments could be classified into the following key areas:- 

 

Positive Feedback Received From the Community

The ways in which the markets have a positive impact:

Community asset - social interaction, vitality and variety to local area etc.

66

Provides access to fresh food and/or supports farmers

44

Benefits the school

15

Increases incidental trade to other businesses

10

Increases motivation to visit village on a Sunday

8

Reduces the need to leave the locality to visit another market

8

Level of Support:

General support of continued market

49

Expansion to increase number of stalls

17

Intention to visit now that they are aware it is in operation

5

Improvements:

Suggested improvements to the market providers

26

Increased promotion required

3

 

Comments included:

 

“I think the markets provide a wonderful sense of community and a great environment for people to connect and acknowledge our relationship as a community…”

 

“I live on Longueville Road and feel we are more impacted by parents collecting children after school than I am by the markets. I wish the markets were bigger!”

 

“As a local family we have really enjoyed a relaxed stroll around stalls, friendly chats with stall holders and a safe, fun market experience. We have taken family and friends on visits and unfailingly they have been impressed with the strong sense of community connection the market engenders...it is a wonderful use of the school grounds and facilities and our hope is it allowed to continue and flourish”

 

“I have been positively impacted by the markets. It allows us to get everything locally from a Farmers Market instead of having to travel elsewhere in Sydney to find a similar market to do our grocery shopping. It's a fabulous little local market. Have been very impressed by it! Is a terrific idea!”

 

“It definitely brings me into Lane Cove every Sunday to go to the markets and other shops (coffees, Woolworths, lunches, etc.). If they weren't on I probably wouldn't come up to the shops”.

 

“Positive - a great vibe for Lane Cove. Great for local business - since I go every week I tend to then go to the other shops afterwards. Great for community interaction. I could see Lane Cove shops being a place people come to rather than just locals. I rarely need to go to Chatswood these days - just a few more clothes shops and some more stalls at the Lane Cove Alive markets and Lane Cove will have everything”.

 

Of the 11 respondents that reported a negative impact, all related to either increased traffic or parking difficulties as shown below:

 

Negative Feedback Received From the Community

Parking over driveway

2

General traffic and parking availability

5

Parking availability

3

General traffic 

1

 

In addition to reporting their traffic or parking impacts, 3 respondents also highlighted a perceived negative impact on local businesses trying to compete with the market trade.

 

Of the overall respondents, the 11 that nominated a negative impact accounted for 4% of the community feedback.

 

Comments included:

 

More traffic & less available parking spaces on street”

 

“1. Parking on Longueville Road - There have been several instances where people have parked over our driveway.  There has been no policing of this at all 2. I understand that the vendors were instructed not to park on Longueville road, yet every Sunday there is at least 5 vehicles belonging to the vendors parked on the school side of Longueville Road”

 

“I live across the road and without fail every single weekend someone is parked across our unit block driveway. We are therefore unable to get our car out and go anywhere outside the immediate area. It is a serious problem and it's not the stallholders it’s other residents of Lane Cove who are inconsiderate”

 

Part B - Business Feedback

 

·    27 respondents provided feedback.

·    2 additional respondents provided feedback in relation to the monthly markets run by Lane Cove ALIVE.

·    Responses were received from food outlets, retailers, restaurants and takeaways, service providers and other businesses.

·    23 of the responses were from businesses in the shopping precinct.

·    12 of the respondents opened on a Sunday before the start of the trial, 14 opened on a Sunday throughout the trial.

 

When asked whether they felt that they had been impacted by the food and farmers’ market, 5 (18%) of the participants answered yes. When asked to confirm if this was a positive or negative impact, 2 (40%) of those who answered yes said they felt it was positive with 3 (60%) respondents reporting a negative impact.

 

The 3 businesses that reported an impact on trade or sales were all located in the Lane Cove shopping precinct and included a food outlet, restaurant/takeaway and a retail outlet (eg. groceries). Two of these respondents had not attended the market.

 

Comments Highlighting the Negative Impacts

 

“We have less trade on a Sunday especially after 10am - than we used to. We have not noticed new customers in our area”

 

Negative as it has had a downturn in volumes since this market has been trialed

 

22 (74%) businesses said they were not impacted by the markets and then 9 (33%) went on to provide positive feedback on the impact of the food and farmers’ market. 

 

Comments Highlighting the Positive Impacts

 

“Very happy to have the markets operating. Anything to keep people shopping in Lane Cove or bring people in is a good thing”

 

“As a business owner it is great to see the area so busy and alive and we feel that the farmers markets bring an extra dimension to the Lane Cove area. We know of people coming from out of the area to the markets and that can only be a good thing for Lane Cove as a whole. As residents, we also enjoy the markets and it often means we do our shopping there and other places in Lane Cove rather than attend other markets in other suburbs”

 

Discussion

 

The Lane Cove Food & Farmers’ Market has been well received by the community and some of the initial concerns regarding noise and responsible waste-disposal appear not to have been realised. 

 

The small number of negative issues raised regarding increased traffic and parking difficulties highlight important areas for future consideration by Council. As the vitality of the Lane Cove shopping precinct continues to strengthen, the regulation of parking on Sundays (currently on street parking is not regulated) may require review, however, it appears as though the impact on parking from the markets is low in comparison to the positive feedback from the community.

 

The issue of cars parking over driveways is not limited to days where the markets are in operation.  To assist, Council could introduce linemarking to make the entry and exits to driveways clearer for those who may be parking outside units on Longueville Road, down to Dorritt Street.  Council could also notify residents within the vicinity of the market of the process for notifying the local police who can address the matter.

 

Community members highlighted the benefits of the markets bringing shoppers to Lane Cove on Sundays with many reporting that they visit other shops within the precinct while attending the markets. Another benefit was the proximity of the markets which meant that locals no longer had to leave Lane Cove to attend other farmers markets and therefore they were shopping locally.

 

These comments suggested increased business opportunities for local retailers however a small number of community members raised their concerns of the perceived impact that the market would have on local businesses. Some businesses did report a downturn in sales attributed to the markets and these appeared to be food-related businesses. This indicates that perhaps the increase in visitors to Lane Cove on Sundays is benefitting other retailers within the Village.

 

Future consultation with local businesses who report negative impacts by the markets may assist in the mitigation of any long-term risk to local businesses and an effort should be made to create a synergy between the markets and the local businesses trading on Sunday.

 

Two businesses now trade on a Sunday which cannot be seen to be a direct result of the farmer’s market however no businesses reported closing on Sundays.

 

Overall, the markets have been seen to be a community asset that provides multiple benefits including a sense of community, an opportunity to support farmers and more activity in the village on Sundays.

 


Conclusion

 

In December 2012 Council distributed a survey to over 3100 residents and 263 businesses in the Lane Cove LGA in order to gain community feedback on the Lane Cove Public School Farmers’ Markets.  Over 300 responses were received in total with the majority of respondents indicating they had experienced positive impacts as a result of the markets.  Negative experiences related to parking, traffic, and impacts on local businesses were also reported by a minority of respondents.  It is recommended that Council consider measures that could be taken to address these concerns as the increased activity in the Lane Cove shopping precinct on weekends demonstrates growth towards a vibrant, lively Lane Cove Village.

 

 

RECOMMENDATION

That:-

1.       This report be received and noted by Council;

2.       Council works with Lane Cove ALIVE and businesses in Lane Cove to promote the Lane Cove shopping precinct as a weekend shopping destination to provide a synergy between the market and the shopping precinct;

3.       Council implement the following measures to minimise traffic and parking issues;

a.      Linemarking of parking spaces and driveway entrances on Longueville Road, down to Dorritt Street

b.      An education campaign to surrounding residents on what to do when driveways are blocked.

4.       These findings be provided for Council’s assessment of the current development application for the continuation of the Lane Cove Public School Food & Farmers’ Market; and

5.       A copy of the survey feedback be provided to My Local Markets Pty Ltd.

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 18 February 2013

LEP Amendment to Rezone 1-5 Birdwood Ave (Lane Cove Club) to Mixed Use

 

 

Subject:          LEP Amendment to Rezone 1-5 Birdwood Ave (Lane Cove Club) to Mixed Use    

Record No:    SU5007 - 5996/13

Division:         Environmental Services Division

Author(s):      Stephanie Bashford 

 

 

Executive Summary

 

This planning proposal is a result of a rezoning request from the Lane Cove Club (AT 1). The  request from the Lane Cove Club is to rezone the Club’s land (Lot 3 DP 1071752 and Lot 100 DP 1114429) from B2 Local Centre to B4 Mixed Use to be consistent with the adjoining B4 zone to the west and south and to facilitate future redevelopment of the Lane Cove Club.

 

The proposed rezoning is considered minor in nature. The potential to develop residential flats and/or shops applies under both B2 and B4 zonings, but the proposal would allow flexibility in whether and where on the site shops were included. The maximum floor space ratio (currently being amended to 2.5:1) and height of buildings (18 metres) will be not be changed as a result of this proposal. It is recommended that Council use its delegation powers to make this proposed LEP amendment.   

 

Background

 

Floor Space Ratio

 

This site is also the subject of a previous Planning Proposal to amend the floor space ratio (FSR) to 2.5:1 to be consistent with the Town Centre. This was approved by Council on 16 July 2012 to be submitted to the Department for finalisation, and it is expected that this will be notified (gazetted) shortly.

 

Subdivision

 

Development approval was given on 4 February 2011 for subdivision to adjust the boundaries between the two (2) lots which contain the Lane Cove Club building and car park. The aim was to provide for redevelopment of the car park (western half of the site) for shoptop housing, comprising residential flats above a substratum Club parking level and a possible small retail component, with the Club (on the eastern half) continuing to operate. This subdivision has not as yet been registered by the applicant.

 

Planning Controls

The Local Centre B2 Zone permits “shoptop housing”, which is defined as “one or more dwellings located above ground floor retail premises or business premises”.  However, Council has obtained legal advice, indicating the proposed Club car parking level would not constitute retail or business premises, and so the proposal could not be permitted for development as shoptop housing.

In the Mixed Use B4 Zone, however, a permissible land use is “mixed use development”, which is defined as a building or place comprising 2 or more different land uses”. The Club’s proposal would be permissible as a mixed use development. Residential flats development would also be permissible.

 

As both halves of the site are integral to the proposal it is important that the rezoning apply to both the car park and Club building portions of 1-5 Birdwood Avenue.

 

 

 

Discussion

 

Zoning of the site and surrounding properties

 

 

 

Potential benefits

 

While the Club site is zoned as B2 Local Centre, the Club maintains that the current B2 Local Centre will restrict the development potential of their site “The size, shape and frontage of the Club’s land makes it extremely difficult to redevelop in its own right and it is desirable for any redevelopment to include land to the west in Birdwood Avenue which is zoned B4 Mixed Use under LCLEP 2009”.

 

The applicant’s proposed rezoning is supported on the grounds that it would have the following benefits:-

 

·    Give greater flexibility for developers on a tight site.  This includes the potential to amalgamate with the two cottages at 7-9 Birdwood Avenue (while the future of the RMS-owned 11-13 Birdwood Avenue, currently a public car park, is unknown).

The minimum site area for residential flats development under the DCP is 1,500m2, and neither the western Club lot nor Nos 7-9 Birdwood Av is large enough to meet this control as stand-alone sites.

·    Facilitate the economic use and development of the Club’s land while ensuring their financial viability.

·    Eliminate confusion caused by two different zonings applying to a single development site if the Club develops with Nos. 7 and 9 Birdwood Ave.

·    Visual impacts of residential flats would be comparable with shop top housing due to heights and FSR being maintained.

·    With the FSR of 2.5:1 and 18 metre height, the scale would be comparable with surrounding sites (71 Longueville Road, 7-13 Birdwood Avenue and Rosenthal Avenue car park) and perhaps less bulky with setbacks, landscaping etc for residential flats rather than mixed use retail boundary-to-boundary at ground level.

 

Although the site is zoned as B2 Local Centre it does not form a part of the Lane Cove Town Centre’s retail provision, as historically the site has never been used for shops. It may not be viable for future retail purposes within shoptop housing as it would be required to extend over the entire ground floor, with shops facing Epping Rd expected to have poor retail attraction. As such there will be no practical loss of useable retail floor space due to its relative isolation from the commercial centre if the site is rezoned.

 

The site’s relative isolation from the main retail centre, in conjunction with its close proximity to the adjoining B4 Mixed Use Zone, makes it more compatible with the B4 zoning than a B2 Local Centre zone.

 

Consistency with DCP

 

The Lane Cove DCP 2010 provides specific controls for this site in Part D Locality 4 – No’s. 1-5 Birdwood Avenue.  The following controls apply when redevelopment of the area is proposed:-

·    The height of any new or extended building is to be no higher than 71 Longueville Road, stepping down to the west to minimise overshadowing.

·    Any new or extended building at 1-5 Birdwood Avenue is to have building facades compatible with the building at 71 Longueville Road.

 

It is not considered that the Mixed Use B4 zone should be extended to the adjacent site at the corner of Longueville Rd and Birdwood Ave. That site, 71 Longueville Road, provides a key entry statement for the retail/commercial Town Centre. Currently this site contains significant commercial floor space with direct frontage to Longueville Road, making it a key feature of the B2 Local Centre zone. Its existing character statement in the DCP characterises the “pattern of land use in the centre shows a continuous retail and commercial focus” while the desired future character statement specifies that “Longueville Road maintains its role as the main street of the centre”. This is the key point of difference between the Lane Cove Club site and 71 Longueville Road.

 

As stated previously, the Lane Cove Club site has never been used as retail or commercial floor space while 71 Longueville Road has continued to be used for such floor space. As such the Lane Cove Club site is considered unique and is not comparable with 71 Longueville Road. As such no key retail/commercial land has been lost.

 

Allowing the Lane Cove Club site to be incorporated in the adjoining B4 zone at 7-9 Birdwood Avenue, and opposite Council’s Rosenthal Avenue Mixed Use Zone, will strengthen these sites’ potential, and combined with the Little Lane redevelopment will re-enforce the northern end of the gateway entrance to Lane Cove.

 

Any proposed redevelopment would have to comply with Part D D5 Development within (B4) Mixed Use Zone and Part C relating to Residential Flats Development as appropriate to the proposal.         

 

Use of Delegated Authority

 

The implications for this proposed rezoning are relatively minor and the LEP FSR and height standards, as well as the DCP, provide strong controls relating to urban design. The proposal has no regional or State significance. Therefore, it is recommended that Lane Cove Council apply to use its power of delegation to make the proposed LEP amendment.

 

Community Consultation

 

Statement of Intent

 

The consultation is designed to inform the public regarding the proposed rezoning of 1-5 Birdwood Avenue from Local Centre B2 to Mixed Use B4.  Any comments received will be reviewed and evaluated to determine whether or not to proceed with the proposal.

 

Method

 

Level of Participation

Inform

Inform

Consult

Form of Participation

Open

Targeted

Open

Target Audience

Lane Cove Community and community groups

Key community associations

Lane Cove Community

Proposed Medium

Advertisement and eNewsletter

Notification Letters

Public Exhibition, Website Exhibition

Indicative Timing

March to April 2013

March to April 2013

March to April 2013

 

Conclusion

 

Council is requested to make a planning proposal to rezone 1-5 Birdwood Avenue (the Lane Cove Club site) from B2 Local Centre to B4 Mixed Use on the grounds of consistency with the adjacent 7-9 Birdwood Avenue, potentially facilitating the integrated development of both sites, and providing flexibility in residential options supporting the Club’s viability.

 

The Lane Cove Club site has never been used as retail/commercial floor space and as such the rezoning from the current B2 Local Centre zone is acceptable.

 

It is recommended that Council apply to use its instrument of delegation to make this LEP amendment. 

 

RECOMMENDATION

That Council:-

1.       Submit to the Department’s LEP Gateway a planning proposal to rezone 1-5 Birdwood Avenue (Lane Cove Club site) from B2 Local Centre to B4 Mixed Use.

2.       Apply to use its instrument of delegation to make the LEP amendment.

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Rezoning Request Letter form Lane Cove Club 31 January 2013

2 Pages

  


Ordinary Council Meeting 18 February 2013

Changes to Swimming Pool Legislation

 

 

Subject:          Changes to Swimming Pool Legislation    

Record No:    SU3936 - 2094/13

Division:         Environmental Services Division

Author(s):      Matthew Woodgate 

 

 

Executive Summary

 

Drowning is the leading cause of accidental death in very young children who lack the cognitive and water skills to deal with the danger. There are estimated to be 1600 swimming pools located in the Lane Cove Local Government Area.

 

In 2012 a review was conducted by the NSW state government of the Swimming Pools Act 1992. The review identified a number of amendments designed to enhance the safety of children under the age of five years around private swimming pools in NSW. A summary of the amendments are listed as follows:-

 

·    The state government will set up state wide online swimming pool register and pool owners will need to register their pools on the state government register starting in April 2013.

·    Swimming pool owners will be required to provide a valid swimming pool compliance certificate before being able to sell or lease their property. Council or private accredited certifiers can conduct the inspections and issue compliance certificates.

·    Councils are required to develop and implement a swimming pool barrier inspection program in consultation with their respective communities.

·    Councils are required to report annually on the number of pool inspections undertaken and the level of compliance with the requirements.

·    Councils are required to inspect pools associated with tourist and visitor accommodation and multi occupancy developments at three year intervals.

·    Councils may charge a fee for each inspection undertaken.

 

Council must develop and implement a swimming pool inspection program to inspect all swimming pools located in the LGA over the next  2 – 3 years.  Copy of Circular from the Division of Local Government attached as AT-1.

 

Community consultation is central to the program and includes advertising the program in the local newspapers, an eNewsletter to Council’s database, notification letters to all pool owners that Council intends to conduct a swimming pool inspection program and public / website exhibitions.

 

Background

 

All Swimming pools across NSW require a suitable barrier to isolate the pool to prevent children who are most at risk of drowning. The barrier must comply with the Swimming Pool Act and Australian Standard 1926 - Safety Barriers for swimming Pools.

 

There is a pressing need to identify properties with swimming pools and the risk posed to children.  Pittwater Council conducted a survey of swimming pool barriers in its LGA and found that more than 80% of swimming pool barriers failed to meet the relevant standards.

 

Council at present issues a Certificate of Compliance for Swimming Pool Barriers when an owner applies for a Building Certificate and has a pool on the property. Swimming pool barriers are also inspected through the construction process and occupation certificates are issued when compliance is achieved.


A Swimming pool register was developed last year by Council which records all properties that have a swimming pool installed. Further to the register, Council will shortly have a “swimming pool “ layer on the GIS mapping system identifying locations of swimming pools across the whole of the Local Government Area.

 

The largest impact on Council is that the new Swimming Pool Amendment Act requires councils to implement an inspection program to inspect and issue compliance certificates for swimming pool barriers. The Act also requires that Council facilitate community consultation with the swimming pool program.

 

Discussion

 

The inspection program will be rolled out over a two to three year period as there are some 1600 swimming pools in the Local Government Area. Second and third inspections to a property to ensure compliance will not be uncommon based on the current experience of inspections of pools under a Building Certificate application.

 

It is envisaged that the inspection program would consist of correspondence from Council alerting the pool owners that the Council will be visiting the property in the near future to conduct a pool inspection. An inspection fee be charged for the initial inspection and for each subsequent inspection as outlined in the Act.

 

Community consultation for the swimming pool program would be a mix of paid advertisement in the local newspapers, possibly over a period of two months, together with a letter to each pool property owner allowing the owner to make comment if he/she wishes prior to the implementation of the program. The program would also be available on Council’s website.

 

These two methods would have an effective reach to all pool owners and provide a forum where the community can comment on the program. Once the period of community consultation has expired all correspondence from the community will be reviewed and from that, a detailed program would be developed. Council must have the program implemented no later 29 October 2013 in order to comply with the Act.

 

Community Consultation

 

Statement of Intent

 

Consultation is designed to inform the swimming pool owners in the Lane Cove Local Government Area on the intended Council swimming pool inspection program to be conducted under The Swimming Pool Amendment Act 2012. 

 

Method

 

Level of Participation

Inform

Consult

Inform

Form of Participation

Open

Open

Targeted

Target Audience

Lane Cove Community

Lane Cove Community

Swimming pool owners within the Lane Cove Local Government Area and Residents Associations

Proposed Medium

Advertisement and eNewsletter

Website

Notification Letters

Indicative Timing

March to May

Permanent

March to May

 


Conclusion

 

The need and desire to protect young children and non swimmers from the risk of drowning in swimming pools is a core value for Council.  The implementation of an effective swimming pool inspection register and certification program is mandatory and strongly supported.

 

 

 

RECOMMENDATION

 

That Council implement a swimming pool inspection program that is compliant with the provisions of the Swimming Pools Act.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Circular to Councils - Swimming Pool Amendment Act 2012

2 Pages

 

 


Ordinary Council Meeting 18 February 2013

Tender for Provision of Services in Connection with a Library Management System Undertaken by North Sydney Council on Behalf of Shorelink

 

 

Subject:          Tender for Provision of Services in Connection with a Library Management System Undertaken by North Sydney Council on Behalf of Shorelink    

Record No:    SU3841 - 6631/13

Division:         Human Services Division

Author(s):      Jennifer Bice 

 

 

Executive Summary

 

Shorelink is a cooperative Library Network that links the five (5) Lower North Shore Council Libraries of Lane Cove, Manly, Mosman, Stanton (North Sydney) and Willoughby. The Network was established in 1983 when five participating Councils signed a Deed of Agreement.

 

Shorelink is managed by a joint committee operating under Section 355 of the Local Government Act. As Agent Council, North Sydney Council is authorised to enter into contracts for the supply of goods and service as approved by the Shorelink Committee. However, when Shorelink undertakes a tender process it is necessary for the tender to be accepted by the five participating Councils.

 

This report provides details on the tender process for the provision of services in connection with a Library Management System undertaken by North Sydney Council on behalf of Shorelink and recommends that the tender from AIT/Aurora be accepted.

 

Discussion

 

Shorelink has been using the SirsiDynix Library Management System (LMS) since 2000 with the current contract due to expire in June 2013.  At the February 2012 Shorelink Committee Meeting the Shorelink Library Managers recommended that this presented a good opportunity to test the market.

 

As technology has advanced since 2000 it was believed that there could be systems with additional benefits that would be valued by Shorelink Library users. Web online public access catalogue (OPAC) interfaces now offer enriched content including book covers, reviews, etc. and integration with library databases. It was also hoped that a system might be found that improved workflows and streamlined processes.

 

Following a restructure of the Shorelink Office in recent years Shorelink moved to a managed services model for both the telecommunications infrastructure and the Library Management System (2009/10).The Communications Network including communications, Internet and Wireless Services was upgraded in July 2012. The managed services model has provided the following benefits to Shorelink:

·    Reliable service and improved response times

·    Improvement in Internet performance resulting from bandwidth increase

·    24/7 monitoring and afterhours support

·    Backup and restore solution for the Library Management System (LMS)

·    Software upgrades undertaken by LMS supplier (previously done by Shorelink staff)

·    Reduced capital costs as managed services (SaaS) eliminates the need for replacement/upgrade of LMS hardware

·    Cost savings as no need for separate rental premises to accommodate staff and hardware. The Office is currently hosted in Stanton (North Sydney) Library

·    Improved security through hosting of LMS and telecommunications hardware in secure data centres


There is little doubt that the move to managed services has helped to contain expenditure increases, particularly related to administrative and capital costs. This has been particularly important in a period of growth, Willoughby Council has built two new libraries at Castle Cove and West Chatswood and upgraded the Northbridge and Chatswood Libraries; Lane Cove Council extended and refurbished Lane Cove Library.  Shorelink required that any successful tenderer to be able to provide a ‘Software as a Service’ (SaaS) solution and this was specified in tender documents.

 

At the February 2012 Shorelink Library Network Meeting the Committee resolved:-

“THAT an Expression of Interest or direct tender document be prepared for a Library Management System, and advertised by mid 2012.”

 

North Sydney Council, Shorelink staff and Library staff developed detailed technical and functional specifications. These were included in the tender documents that form Contract 7-2013.

 

Assessment Criteria

 

The tender submissions assessment criteria included: Consortia capability, Circulation functionality, Support/Help Desk provision, Web Opac functionality, Technical solution, Cataloguing functionality, Acquisitions functionality, Home Library Service functionality, Inter Library Loans functionality, Reporting functionality, SaaS solution, Serials functionality, Ability to interface with third party products, Price.

 

Advertisement

 

The tender was advertised by North Sydney Council on 7 August 2012. As stated within the tender document a pre tender meeting was held at North Sydney Council on 14 August 2012. Tenders closed at 2.00 pm on 11 September 2012 and North Sydney Council received five submissions.

 

Tender Evaluation

 

The tender evaluation panel consisted of North Sydney Council’s Director, Community & Library Services and Library Managers from all five Councils. The Tender Evaluation Table which ranks each supplier in a range of categories is provided as follows:

 

SUPPLIERS

AIT

Calyx*

Civica

SirsiDynix

Libero

Consortia

 

 

 

Preferred

 

Circulation

Preferred

 

 

 

 

Support

Equal Preferred

 

 

 

Equal Preferred

Web Opac

Preferred

 

 

 

 

Technical

 

 

 

Preferred

 

Cataloguing

Preferred

 

 

 

 

Acquisitions

Preferred

 

 

 

 

HLS

Equal Preferred

 

Equal Preferred

Equal Preferred

Equal Preferred

ILL

Equal Preferred

 

Equal Preferred

Equal Preferred

Equal Preferred

Reporting

Preferred

 

 

 

 

Saas

Equal Preferred

 

Equal Preferred

Equal Preferred

Equal Preferred

Serials

Equal Preferred

 

 

Equal Preferred

 

Interface w/ Third Parties

 

 

 

Preferred

 

Costs

Preferred

 

 

 

 

*  The submission from Calyx was not examined further  as its tendered price and structure was not felt to viable within Shorelink’s resources.

As can be seen from the Tender Evaluation Report AIT/Aurora  meets all the technical requirements of the tender and was the most competitive on price.

 

Shorelink required a proof of product from AIT/Aurora. AIT/Aurora  imported borrower and item records from Shorelink’s database into a test database and were able to demonstrate that the product could provide the necessary consortia features. As well as reference checks Library staff made site visits to other libraries that utilise this Library Management System.

 

While the recommended supplier does not predict that there will be system time lost converting to the new Library Management System (LMS)  Lane Cove Library will be prepared to operate offline should this become necessary. The Library intends that any disruption to customer service will be minimal.

 

Shorelink Library Network Committee Meeting

 

The Shorelink Library Network Committee consists of a Councillor and Library Manager from each of the five Shorelink Libraries. At a Special Committee Meeting held at Lane Cove Council 6 February 2013 the Committee resolved:-

“1.       THAT the report be adopted and the minutes of the meeting be forwarded to Councils for adoption

2.         THAT the submission of AIT/Aurora be accepted and that Shorelink enter into a three year contract with AlT/Aurora from 1 July 2013 with an option for an additional two years, pending a supportive resolution being passed by each member Council in February 2013

3.         THAT the cost of up to three full data extractions at $12,980 per extraction be allocated from Shorelink reserves

4.         THAT the Shorelink Councils' advice on the number of devices currently attached to the LMS be finalised and this quantity be included in calculations to determine the contract price.”

 

Conclusion

 

A confidential memorandum and supporting documentation has been circulated separately to Councillors detailing the prices submitted by each tenderer and the investigation conducted by the Shorelink libraries.

 

Having recorded the highest score across the weighted criteria, positive reference checks and site visits and a satisfactory proof of product demonstration, the tender panel recommends that:-

1.   The tender of AIT/Aurora be accepted.

2.   Lane Cove Council support North Sydney Council, on behalf of Shorelink, entering into a three year contract with AIT/Aurora from 1 July 2013 with an option for an additional two years.

 

 

RECOMMENDATION

That:-

1.       Council consider the recommendation from the Shorelink Tender Panel for the provision of services in connection with Library Management System; and

2.       North Sydney Council be advised of the outcome.

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

Confidential - Memo to Councillors

4 Pages

Circulated Separately

AT‑2 View

Confidential Tables

2 Pages

Circulated Separately

 

 


Ordinary Council Meeting 18 February 2013

Lane Cove Traffic Committee Meetings held on Tuesday 18 December 2012 and Tuesday 22 January 2013

 

 

Subject:          Lane Cove Traffic Committee Meetings held on Tuesday 18 December 2012 and Tuesday 22 January 2013    

Record No:    SU1326 - 5345/13

Division:         Open Space and Urban Services Division

Author(s):      Tim Sullivan 

 

 

Executive Summary

 

The Lane Cove Traffic Committee Meetings were held on Tuesday 18 December 2012 and Tuesday 22 January 2013.  The Agendas are included as AT-1 and AT-2.  The Traffic Committee recommendations are shown in the Minutes of the Meetings, included as AT-3 and AT-4.

 

 

RECOMMENDATION

 

That Council adopt the recommendations of the Lane Cove Traffic Committee meetings held on Tuesday 18 December 2012 and Tuesday 22 January 2013.

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Agenda - Lane Cove Traffic Committee 18 December 2012

17 Pages

AT‑2 View

Agenda - Lane Cove Traffic Committee 22 January 2013

16 Pages

AT‑3 View

Minutes - Lane Cove Traffic Committee 18 December 2012

6 Pages

AT‑4 View

Minutes - Lane Cove Traffic Committee 22 January 2013

5 Pages

 

 


Ordinary Council Meeting 18 February 2013

296 & 300 Burns Bay Road - Compulsory Acquisition and Formal Closure of Adjacent Public Road

 

 

Subject:          296 & 300 Burns Bay Road - Compulsory Acquisition and Formal Closure of Adjacent Public Road     

Record No:    SU2589 - 5518/13

Division:         General Managers Unit

Author(s):      Tony Fazio; John  Lee 

 

 

Executive Summary

 

This report is prepared following advice from the Premier and Cabinet, Division of Local Government in respect of the compulsory acquisition process to compulsorily acquire 296 Burns Bay Road, Lot 31 DP540796, parts of 300 Burns Bay Road being Lot 103 DP1013285 and Lot 300 DP785178. This report seeks to include Council’s formal resolution to making an application, or giving a notice, to the Governor or Minister for Local Government pursuant to Section 377 of the Local Government  Act 1993.

 

Background

 

Council at its Ordinary Meeting held 15 October 2012 resolved to commence the compulsory acquisition of 296 Burns Bay Road Lot 31 DP540796 and parts of 300 Burns Bay Road being part Lot 103 DP1013285 and part Lot 300 DP785178, under the Land Acquisition (Just Terms Compensation) Act for public road purposes.

 

Council further resolved to lodge a formal application with the NSW DPI Catchment and Lands to close part of Lot 101 DP1013285. 

 

On the 7 November 2012 Council wrote to the Chief Executive Premier and Cabinet, Division of Local Government seeking the Minister’s approval of the compulsory acquisition process.

 

Discussion.

 

On the 24 January 2013 Council received a reply from Premier and Cabinet, Division of Local Government advising that Council’s previous resolution did not make specific reference to “making of an application, or the giving of a notice, to the Governor or Minister” and therefore approval to proceed with the compulsory acquisition process could not be granted.

 

Further, the Department has required that acquisition plans be lodged with the Land and Property Information in respect of those parts of lots to be acquired prior to remaking the application.

 

A formal Council resolution specifically authorising the “making of an application, or the giving of a notice, to the Governor or Minister” as well as the registration of the acquisition plan is now required.


 

RECOMMENDATION

 

That Council in addition to its resolution, Minute No.269 in respect of the compulsory acquisition of 296 and parts of 300 Burns Bay Road:-

 

1.       Lodge the acquisition plan for those parcels of land shown as “A” and “B”  in Attachment  AT-1 with the Land and Property Information;

2.       Authorise the “making of an application, or the giving of a notice, to the Governor or Minister” in respect of the compulsory acquisition under the Land Acquisition (Just Terms Compensation) Act for:-

a.   Those parts of Lot 300 DP 785178 (300 Burns Bay Road) and Lot 103 DP 1013285 (300 A B and C Burns Bay Road) marked  “A” and “B” respectively in AT-1 for public road purposes; and

b.   Lot 31 DP 540796 (296 Burns Bay Road) marked “C” in AT-1 for public road purposes.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Extent of Proposed Property Acquisition

1 Page

 

 


Ordinary Council Meeting 18 February 2013

Supply Nation Membership

 

 

Subject:          Supply Nation Membership    

Record No:    SU3474 - 1225/13

Division:         Corporate Services Division

Author(s):      Kirsty Fleming 

 

 

 

Executive Summary

 

Supply Nation, formerly known as the Australian Indigenous Minority Supplier Council (AIMSC) provides direct business to business purchasing links between corporate Australia, government agencies and Indigenous-owned businesses. This report outlines the current process for certification of Supply Nation accredited suppliers and provides an overview of the goods and services available through these suppliers as well as Council’s ability to procure these, which at this point in time is limited due to existing preferred supplier agreements which will be in place until 30 June 2014.  The membership process has been investigated, however given the likelihood that Council will be unable to meet the minimum spend criteria in light of current preferred supplier arrangements and that an annual membership fee of $30,000 will be introduced on 1 July 2013 it is not considered cost effective at this time to become a member of Supply Nation.

 

Background

 

The Australian Indigenous Minority Supplier Council (AIMSC), now known as ‘Supply Nation’, provides direct business to business purchasing links between corporate Australia, government agencies and Indigenous-owned businesses in order to help increase diversity within the supply chain and create a “prosperous, vibrant and sustainable Indigenous enterprise sector”.

 

At the Ordinary Council meeting of 20 August 2012, Council considered a Notice of Motion regarding becoming a member of this organisation.  Council resolved to:-

 

“1.     Investigate the possibility of becoming a member of AIMSC;

2.      Request NSROC to invite representatives from AIMSC to attend their next meeting with a view to have all member Councils to become members of AIMSC; and

3.      Write to the LGSA requesting they consider inviting representatives of AIMSC to the Local Government Conference as a guest speaker.”

 

Discussion

 

Supply Nation provides direct business to business purchasing links between corporate Australia, government agencies and certified Indigenous-owned businesses.  The organisation focuses on growing and developing business opportunities and relationships that will help increase diversity within the supply chain and create a “prosperous, vibrant and sustainable Indigenous enterprise sector”. 

 

Supply Nation maintains an industry database of Indigenous owned and operated businesses, offers a range of training and networking opportunities and provides support on increasing supplier diversity.

 


Certification

 

In order to become a Supply Nation supplier the following criteria must be met:-

·           At least 51 per cent of the company must be owned by an Indigenous Australian(s);

·           The company must be lead / managed by a Principal Executive Officer who is an Indigenous Australian;

·           The key business decisions regarding the company’s finances, operations, personnel and strategy must be made by an Indigenous Australian(s);

·           The company must have goods, services and/or products to sell; and

·           The business must be located in Australia

 

Prior to certification, Supply Nation also undertakes a site visit in order to gain an in-depth understanding of the business and the owner's future plans for the business. This process ensures that supply business are genuinely indigenous owned and operated and that businesses are qualified to deliver competitive, innovative products and services.

 

Goods / Services Provided

 

Council has obtained a generic listing from Supply Nation, attached as AT-1, which outlines the location where each business is registered, the category of goods/services they provide, and their service range (either local, statewide or national).   Given that the information provided on this listing is limited it is difficult to determine exactly how many of these suppliers Council would use. 

 

Statistically however we can determine the following:-

 

Number of Supply Nation Suppliers that can supply services to Council (based on service range)

NSW

57

Outside NSW

52

Number of the above Supply Nation Suppliers that provide goods/services Council purchases

NSW

34*

Outside NSW

24

*these include commercial cleaning (1), communications (3), consulting (9), corporate gifts/merchandise (2), cultural awareness (3), educational materials (1), electricity (1), entertainment (1), event management (1), graphic design (2) , landscaping (1), media/multimedia (3), notebooks (1), regeneration (1), training (2) and uniforms (2)

 

It is important to note that Council already has in place preferred supplier agreements to 2014 which, due to probity and transparency purposes, restricts the ability to purchase certain categories of goods/services from anyone not appointed to the panel of preferred suppliers.  If membership is pursued it may be considered worthwhile to contact potential suppliers and inform them about the preferred supplier process, when submissions will again be sought, and what information is required to be considered for a position on Council’s preferred supplier panels so that they may have the opportunity to apply.

 

Membership

 

Membership to Supply Nation is open to all Australian-based companies, not for profit and government agencies with the ability to purchase a minimum of $25,000 of goods and/or services from Supply Nation certified suppliers in the first year of membership. 

 

By becoming a member, Council will be provided with access to Supply Nations industry database of certified Indigenous owned and controlled suppliers.  In addition, members also receive access to training and information on the providers and servicers available.

 


Supply Nation currently has over 150 members from a range of public and private companies, Government agencies, not-for-profits, universities and healthcare institutions.  A full listing has been attached as AT-2.  Four (4) local government organisations are currently members including:-

·       Adelaide City Council

·       City of Fremantle

·       City of Sydney

·       Parramatta City Council

 

Enquires have been made with the City of Sydney and Parramatta City Council regarding their membership experiences.  City of Sydney have confirmed that overall they are very satisfied with their affiliation with Supply Nation, however their membership has not delivered significant monetary savings.  Although they have only been able to utilise the services of a select number of Supply Nation suppliers, they have advised the quality of the services have been adequate and have very highly recommended the training programs provided by Supply Nation.  They have not attended any Connect Conferences.         

 

At the time of writing the report Parramatta City Council had not provided any feedback on their membership experience.

 

Membership Process

 

There are three (3) key requirements to becoming a Supply Nation Member. 

1.    All membership application forms need to be signed by the General Manager. 

2.    Council must commit to making its best efforts to maximise access to opportunities within our supply chain for Indigenous Australian business. 

3.    Council will be assigned an expenditure goal of $25,000 to spend with Supply Nation certified suppliers in the first year of membership.  This goal is revised annually based on Councils spending capacity.   It is important to note that there are no repercussions if this goal is not met and agreeing to this goal does not create a legal obligation on Council’s behalf.

 

Membership Fees

 

Supply Nation is currently funded by a grant received from through the Department of Education, Employment & Workplace Relations (DEEWR).  From 1 July 2012, $7.5m will be provided to Supply Nation over a 3 year period.  This funding has been provided on the basis that Supply Nation makes reasonable efforts to become self-funding by 30 June 2015. As such, from 1 July 2013 a membership fee structure will be introduced. 

 

As per Supply Nations website, the Annual Membership Fee for Local Government is $30,000 per annum.  This fee is charged on a ‘whole of government basis’ which indicates that this payment would cover membership for all local government agencies.  In comparison membership fees for private company members with annual expenditure of less than $500m per year is only $8,000.  Enquiries have been made with Supply Nation regarding the considerable pricing disparity and how a fee covering a ‘whole government basis’ would be administered at a local government level given that local government organisations operate independently of each other.  However, at the time of writing this report no clarification could be provided. 

 

Membership fees will be payable annually however members are asked to commit to a 3 year membership term.  This means that if Council were to become a member from 1 March 2013 the following would apply:-

 

Membership Term 1 March 2013 – 29 February 2016

 

Membership Year

Period Covered

Fee

Year 1

1 March 2013 – 30 June 2013

Free

1 July 2013 – 28 February 2014

8 months (pro rata) = ($30,000/12)x8 =$20,000

Year 2

1 March 2014 – 28 February 2015

$30,000

Year 3

1 March 2015 – 29 February 2016

$30,000

 

Council’s Obligations as a Member of Supply Nation

 

In becoming a Supply Nation member Council will be required to nominate a staff member to manage the relationship with Supply Nation and encourage participation in Supply Nation events and activities.  Council will also be required to:-

·       Achieve the annual level of procurement from Supply Nation certified suppliers.  As discussed earlier an expenditure goal of $25,000 will be set for the first year of membership and adjusted accordingly on an annual basis.

·       Participate in and support Supply Nation events and activities.  With the exception of those events included in each membership additional fees apply.

 

Conclusion

 

It is considered that Supply Nation is an excellent initiative to support the establishment and growth of Indigenous Australian businesses.  However, given the current preferred supplier arrangements which are in place until 30 June 2014 and the membership fee of $30,000/annum it is recommended that Council not become a member of Supply Nation at this time.  It is also noted that given the limited range of services the $25,000 minimum annual spend may not be achieved due to other arrangements being in place.  It is therefore proposed that in conjunction with the review of preferred supplier arrangement in 2014, Supply Nation or its individual suppliers be encouraged to participate in the process.

 

 

RECOMMENDATION

That Council:-

1.       Receive and note the report; and

2.       Not become a member of Supply Nation at this time due to the associated membership cost, minimum annual spend requirements, and the existing preferred supplier arrangements currently in place.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

AIMSC Supplier Listing

3 Pages

AT‑2 View

Member Listing

3 Pages

 


Ordinary Council Meeting 18 February 2013

Code of Conduct Review

 

 

Subject:          Code of Conduct Review    

Record No:    SU836 - 5224/13

Division:         Corporate Services Division

Author(s):      Ian Naylor 

 

 

Executive Summary

 

The purpose of this report is to adopt an amended Code of Conduct (shown attached as

AT-1) based on the new Model Code of Conduct for Local Councils in NSW which was circulated by the Division of Local Government on 19 December 2012.  This report details the changes to the Code of Conduct and recommends the amended Code of Conduct dated 18 February 2013 be adopted.

 

Background

 

In 2010 and 2011, the Division of Local Government undertook a review of the current Model Code of Conduct and requested feedback from councils and Councillors on the operation of the Code. The major issues raised in the feedback was that the Code was too prescriptive, inflexible, more independence was required in investigating Code of Conduct complaints and the final report to Council from a conduct reviewer should be confidential.

 

On 19 December 2012, all NSW councils were sent a circular by the Division of Local Government providing a new Model Code of Conduct for Local Councils in NSW, Procedures for the Administration of the Model Code (shown attached as AT-2) and a summary of Standards of Conduct for Council Officials from the Model Code (shown attached as AT-3).

 

The key features of the new Model Code include:-

·    Greater flexibility to resolve non-serious complaints, minimising costs to councils;

·    Improved complaints management, with complaints about Councillors and the General Manager managed from start to finish by qualified and independent conduct reviewers;

·    Greater fairness and rigour in the investigation process through clearer procedures; and

·    Stronger penalties for ongoing disruptive behaviour and serious misconduct to more effectively deter and address such behaviour, allowing councils to get on with the business of serving their communities.

The Model Code applies to the following Council officials:-

·    Councillors;

·    Staff;

·    Member of Council Committees;

·    Administrators;

·    Conduct reviewers; and

·    Delegates (a person or body delegated a function of Council).

 

Discussion

 

The new Model Code of Conduct for NSW councils attempts to address the feedback received from councils and Councillors by streamlining the Code, making it less prescriptive, including specific direction on matters such as caucus votes, “cash-like” gifts, use of resources and incorporating new provisions in relation to Code of Conduct complaints. The significant changes to the Model Code are discussed in more detail below.

 


Caucus Votes

 

The new Model Code states that Councillors must not participate in binding caucus votes in matters considered at council or committee meetings excluding the election of Mayor or Deputy Mayor or to nominate a person to be a member of a council committee.

 

Gifts

 

The new Model Code states that “cash-like gifts” are classified as non-token and must not be accepted. “Cash-like gifts” include gift vouchers, credit cards, debit cards with credit on them, prepayments such as phone or internet credit, memberships or entitlements to discounts.

 

Council Resources

 

The new Model Code outlines that council resources, property or facilities must not be used for the purpose of assisting a Councillor’s election campaign or the election campaign of others unless the resources, property or facilities are otherwise available for use or hire by the public and a publicly advertised fee is paid for use of the resources, property or facility.

 

Maintaining the Integrity of the Code

 

The new Model Code states that Code of Conduct complaints must not be trivial, frivolous, vexatious, lacking merit or not made in good faith and detrimental action must not be taken against a person substantially in reprisal for any function they have exercised under the Code.

 

If a council resolves that a Councillor or General Manager have breached the Code, any action resulting from this must be complied with. Any complaints about breaches by Councillors and General Managers of the integrity of the Code will be investigated by the Division of Local Government.

 

Code of Conduct Complaints

 

The provisions in relation to Code of Conduct complaints have been amended to increase independence in investigating and managing complaints. Complaints are still to be made to the General Manager who can decide to resolve the complaint through alternative means such as explanation, counselling, training, mediation, informal discussion, negotiation or apology. If in the General Manager’s opinion the complaint cannot be resolved in this manner, then the complaint is to be referred to the Complaints Coordinator.

 

The Complaints Coordinator is to be a member of staff (other than the General Manager) who must also be the Disclosures Coordinator appointed for the purpose of receiving and managing reports of wrongdoing under the Public Interest Disclosures Act 1994. In accordance, with these requirements, the General Manager has appointed the Executive Manager – Corporate Services as the Complaints Coordinator.

 

The Complaints Co-ordinator’s role is to:-

a.   coordinate the management of complaints made under the Code of Conduct;

b.   select a conduct reviewer for a preliminary assessment of complaints;

c.   discuss with the conduct reviewer whether a sole reviewer or panel of conduct reviewers is required;

d.   select and convene a conduct review panel if required;

e.   liaise with and provide administrative support to a conduct reviewer or conduct review committee;

f.    liaise with the Division of Local Government; and

g.   arrange the annual reporting of Code of Conduct complaints statistics to the council by 31 December each year.

 

Councils are also required to conduct a public expressions of interest process for a panel of conduct reviewers and resolve by 1 September 2013 to appoint a panel of conduct reviewers for the next 4 years. The new procedures outlined in AT-2 detail eligibility requirements for conduct reviewers and persons who are to be excluded from consideration. NSROC has commenced this process and placed public advertisements in January for expressions of interest for conduct reviewers. A further report will be provided to adopt a panel of conduct reviewers. In the interim, the existing NSROC panel of conduct reviewers may be utilised for any matters.

 

Under the new Model Code, Code of Conduct investigation reports are to be listed in the closed session of Council business papers and a confidential reason has been included in the Act to facilitate this.  However, where a conduct reviewer determines that a Councillor has breached the Code and a sanction is imposed by Council, this will be made public in the minutes of the meeting.

 

Misconduct under the Code

 

The Division of Local Government has more options for dealing with matters directly under the misconduct provisions. This will enable it to directly police the administration of the Code and address issues such as misuse or failure to cooperate. Both the Division and the Pecuniary Interest and Disciplinary Tribunal will be able impose stronger penalties for repeated misconduct.

 

Implementation

 

The Division of Local Government has advised that the proposed commencement date for the new Model Code is 1 March 2013. All NSW councils are required to adopt the Model Code of Conduct and associated procedures by 1 March 2013. The new prescribed Code of Conduct has been updated with reference to Council’s supporting documents and is included as AT-1.

 

The Division of Local Government has indicated that they will provide further information to councils to assist in the implementation of the new Code and procedures. Once this information is circulated, training and workshops in the new Code and associated procedures will be arranged for all Councillors, staff, contractors and volunteers.

 

 

RECOMMENDATION

That Council:-

1.       Adopt the amended Code of Conduct dated 18 February 2013 as shown attached as AT-1 and the Procedures for the Administration of the Model Code shown attached as AT-2;

2.       Note the appointment of the Executive Manager – Corporate Services as the Complaints Co-ordinator to coordinate the management of complaints about Councillors and the General Manager made under the Code of Conduct;

3.       Obtain its panel of conduct reviewers through the NSROC public expression of interest process; and

4.       Receive a further report on the outcomes of the NSROC expression of interest process and in the interim, the existing NSROC panel be utilised for any new Code of Conduct matters.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Amended Code of Conduct

24 Pages

AT‑2 View

Procedures for the Administration of the Model Code

33 Pages

AT‑3 View

Standard of Conduct for Council Officials from the Model Code

2 Pages

 

 


Ordinary Council Meeting 18 February 2013

2nd Quarter Review of the 2012-2013 Budget

 

 

Subject:          2nd Quarter Review of the 2012-2013 Budget    

Record No:    SU757 - 1162/13

Division:         Corporate Services Division

Author(s):      Craig Dalli 

 

 

Executive Summary

The second Quarter 2012 - 2013 Budget Review involves a variety of variations in both income and expenditure. It is recommended that the Budget be varied in terms of the report.

 

Background

 

Council is required to prepare a Budget Review Statement each quarter, in accordance with Clause 203 of the Local Government (General) Regulation 2005. This report is prepared in accordance with the clause for the period ending 31 December 2012. The Division of Local Government has issued a prescribed format for reviews which is included as an attachment to this report.  The purpose of these reviews is to ensure that the impact of financial variations are reflected in the forecast of Council’s global budgetary position to 30 June 2013, and the adopted Budget adjusted accordingly.

 

Discussion

The following is a summary of Council’s adopted Budget for 2012 - 2013 and the revised Budget following the adjustments included in this report:-

 

 

Original Budget

Quarter 1 Adjustment

Quarter 2 Adjustment

Quarter 1 Revised

 Budget

Quarter 2   Revised Budget

Expenditure

$35,355k

$75k

$85k

$35,430k

$35,515k

Income

$36,961k

$1,645k

$1,055k

$38,606k

$39,661k

Surplus/ (Deficit)

$1,606k

$1,570k

$9,700k

$3,176k

    $4,146k

Surplus/(Deficit) before

Capital Grants

($81k)

($550k)

$170k

($631k)

($461k)

 

Recurrent Expenditure

Adjustments are recommended to eight (8) expense items as shown in AT-1 for a net total increase of $85,000.  The adjustments include an increase in provisions for legal expenses of $100,000 to cover the cost of defending development decisions in the Land and Environment Court (still $100,000 less than 11/12) and savings from a new banking security contract ($30,000) and election expenses ($35,000) as well as a reduction in the anticipated NSW Fire Brigade Levy ($50,000). 

Capital Expenditure

Three capital expenditure items totalling $67,945 are recommended for changes in AT-1 this quarterly review.  These include $50,000 for the upgrade of the Lane Cove West Bowling Club carpark and asbestos removal and an additional $20,000 to complete the Goodlet Park Upgrade including the rubber softfall. 


Income

Increased income has been estimated for Parking Fines ($100,000) as a result of increased recovery activity by the NSW State Government, additional Residential Rates ($60,000), Parking Fees ($50,000) and sale of Motor Vehicles and Plant ($25,000).

Capital Income

The increase of $800,000 in Section 94 Developer Contributions reflects the higher than anticipated amount of S94 funds received year-to-date as at 31 December 2012.  The level of redevelopment start-ups has far exceeded Council’s expectations.

 

Conclusion

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005.

It is my opinion that the quarterly Budget Review Statement for Lane Cove Council for the quarter ended 31 December 2012 indicates that Council's projected financial position will be satisfactory at year end 30 June 2013, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

 

RECOMMENDATION

 

That the 2012 – 2013 Budget be varied as follows:-

 

 

Original Budget

Quarter 1 Adjustment

Quarter 2 Adjustment

Quarter 1 Revised

 Budget

Quarter 2   Revised Budget

Expenditure

$35,355k

$75k

$85k

$35,430k

$35,515k

Income

$36,961k

$1,645k

$1,055k

$38,606k

$39,661k

Surplus/ (Deficit)

$1,606k

$1,570k

$9,700k

$3,176k

    $4,146k

Surplus/(deficit) before

Capital Grants

($81k)

($550k)

$170k

($631k)

($461k)

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Budget Review for Quarter ended 31 December 2012

6 Pages

 

 


Ordinary Council Meeting 18 February 2013

Change of Name of Lane Cove Seniors Centre

 

 

Subject:          Change of Name of Lane Cove Seniors Centre    

Record No:    SU836 - 6111/13

Division:         Human Services Division

Author(s):      Carol Sinclair 

 

 

Executive Summary

 

The Council owned building at 180 Longueville Road, Lane Cove, is formally named ‘The Queen Elizabeth the Queen Mother Centenary Centre’ however is commonly known as the ‘Seniors Centre’.

 

Over the past two (2) decades the primary use of the Seniors Centre has been for seniors’ activities and was the base for the Lane Cove Seniors Citizens Club, who had exclusive use of the street level hall every Tuesday and Friday.  The premises is currently used, and has been for the last several years, by and increasing number of groups across all age ranges, not just seniors.

 

It is recommended that the common name of the premises be changed to reflect the current and future use of the centre as one that is inclusive of all members of the community.

 

Background

 

The Lane Cove Seniors Citizens Centre building was built in 1923 and first opened as a seniors centre in 1962. Prior to this the building housed the Lane Cove Library and before that the ‘Lane Cove Memorial School of Arts’.  The building was refurbished and renamed Queen Elizabeth the Queen Mother Centenary Centre in December 2000.

 

Discussion

 

While Seniors Centres and Senior Citizens Clubs were popular in the 1960s and 1970s, the traditional ‘Seniors Clubs’ and ‘Seniors Centres’ are becoming a thing of the past.  Memberships of these Clubs are steadily decreasing as members are becoming too frail to attend or are passing away. Most members are now aged in their 80s and 90s and the clubs are no longer attracting new membership. The ‘new seniors’ (aged 65 up) are not wanting to join senior citizens’ clubs; they are looking for involvement in mainstream activities and expect to continue in their current activities and pastimes, as they always have done, without joining a club based on their age.  They do not wish to identify themselves as ‘seniors’ nor be associated with a ‘senior citizens club’.

 

Councils across northern Sydney are experiencing the same phenomena. Several Councils are re-badging previous ‘Senior Citizen’s Centres’ to ‘lifestyle and learning’ or ‘leisure and learning’ centres, opening them out to other clubs and services that cater for wider interests and age ranges, e.g. Tai Chi, meditation or for use as halls and community spaces to hire. The Lane Cove Seniors Citizens Club disbanded in June 2011 and Council’s Aged and Disability workers now run activities for the past members of the club on those days.

 

Over the past several years bookings at the Seniors Centre have increased and the Seniors Centre is becoming a hub of activities for a variety of groups and services. It is now fully booked throughout the week, including evenings. The table below shows the range of groups who use the Centre.

 

Under 18’s

·    The Rhythm Factory

·    The Performance Net

·    Lane Cove Out of School Hours Care

 

Over 55’s

·    University of the Third Age (U3A)

·    Mah-Jong

·    Carpet bowls

·    Men’s Community Kitchen

·    Board and card games

·    Firefly Dance Club

 

Open to all Ages

·    Tai Chi

·    Different Degrees Theatre Ensemble

·    Lane Cove Concert Band

·    Yoga

·    Write to Wellness

·    Iranian Women’s Group

·    Carers Support group

·    English Conversation Classes

·    Cooking Demonstrations

 

In keeping with the multipurpose use of the building, the diversity of ages of the people using it and the fact that seniors clubs are in decline and unlikely to increase in the future this report is recommending to change the ‘common’ name of ‘Seniors Centre’ to a name that is more reflective of the community’s use of the centre.  It is recommended that Council hold a competition to find a new name that accurately reflects the use of the space.  It is anticipated that the results of the competition be bought back to the May or June 2013 Council Meeting.

 

Conclusion

The Seniors Centre has moved from being a venue just for seniors to a place where all members of the community can participate in a range of activities. The common name of ‘Seniors Centre’ is a deterrent to many people who do not associate themselves with being ‘seniors’. The building is used by all members of the community.  It is fully accessible and should be welcoming to people of all ages.

 

 

RECOMMENDATION

 

That:-

1.       Council hold a competition to find a new name that accurately reflects the use of the Lane Cove Seniors Centre; and

2.       A full report on the suggested name be brought back to Council.

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 18 February 2013

Pecuniary Interest Returns 2012

 

 

Subject:          Pecuniary Interest Returns 2012    

Record No:    SU2095 - 63826/12

Division:         Corporate Services Division

Author(s):      Ian Naylor 

 

 

Executive Summary

 

The purpose of this report is to table the Pecuniary Interest Returns of recently appointed Designated Staff and newly elected Councillors as required by the Local Government Act 1993.  This report recommends that Council notes the tabling of these returns.

 

Discussion.

 

Section 449(1) of the Local Government Act 1993 (“LG Act”) requires Designated Staff and Councillors to lodge a “Disclosures by Councillors and Designated Persons Return” to the General Manager within 3 months after becoming a Councillor or Designated Person.

 

Conclusion

 

All returns for recently appointed Designated Staff and newly elected Councillors were submitted within the required 3 months.

 

 

RECOMMENDATION

 

That Council note the tabling of Pecuniary Interest Returns of recently appointed Designated Staff and newly elected Councillors.

 

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 18 February 2013

Walk Around the World

 

 

Subject:          Walk Around the World    

Record No:    SU4682 - 6112/13

Division:         Human Services Division

Author(s):      Carol Sinclair 

 

 

Executive Summary

 

Council, in conjunction with the Lane Cove Rotary Club and the BlueFit Foundation and with endorsement from the Diabetes Council of Australia, are working collaboratively for the second year on a project to encourage the Lane Cove community to increase its level of physical activity and reduce the likelihood of chronic disease.  In 2012 almost 500 people joined in and together we walked the circumference of the Earth.  The program, ‘Walk Around the World’ will be run throughout March 2013. The aim of this program is to collectively ‘walk around the world’. 

 

The program is open to individual residents, schools, community groups, organisations, families and businesses.  A website has been designed to facilitate registration, recording and dissemination of information.  Funds raised will go towards the purchase of exercise stations in a Lane Cove park and the establishment of an ‘all abilities’ playground in Blackman Park.

 

Background

 

Chronic diseases have overtaken infectious diseases as the leading cause of death worldwide and in Australia.  The major chronic diseases are heart disease, cancer, diabetes and chronic respiratory diseases.  Research has shown that most of the chronic diseases are preventable or ameliorated by attending to modifiable risk factors such as obesity, high blood sugar, high blood glucose levels, high cholesterol, smoking and alcohol overuse.  More physical activity is one of the strategies that can address these risk factors.  Obesity increases the risk of chronic disease. In Australia 25% of children are obese or overweight and over 50% of adults are obese. 

 

Whilst educational campaigns are vital in improving knowledge about chronic diseases, knowledge in itself does not result in behaviour change to improve health.  Two studies in Europe that relied on community involvement in increasing physical activity (EPODE in France in 2004 that has since been established in 200 towns in France, Belgium, Spain, Netherlands and Greece and recently sponsored by the South Australian Department of Health and a similar program in Finland) have shown significant reduction in risk factors for chronic diseases through this approach.

 

The ‘Walk Around the World’ program will be a whole of community approach.

 

Discussion

The project originally began as a 10,000 steps challenge where participants aim to walk 10,000 steps a day, the recommended amount of physical activity for good health.  However, in order to be inclusive for all people the project was broadened and now consists of a series of challenges people can nominate for according to their age, fitness and ability level.

 

The program has received $15,000 though Council’s Sustainable Levy.  Funds have been spent on developing a website (www.walkaroundtheworld.org.au), purchasing pedometers and designing and producing promotional material. The program is sponsored by five (5) gyms in the Lane Cove area and one (1) retail outlet. 

 

Participants will sign up for the program via a purpose built website.  Upon payment of $20.00 they will receive a pedometer and an information pack.  They will be supported by a weekly e-newsletter throughout the program.

 

The project will be launched in the Plaza on Saturday 23 February and will commence on Friday 1 March and conclude on Saturday 31 March.  The closing event will be held in the Library on Thursday 11 April when the program will be formally concluded and prizes awarded. Rob Palmer, TV presenter for Better Homes and Gardens, contributor to the ‘Diabetic Living’ Magazine and winner of Dancing with the Stars is our ambassador and will be present at both our opening and closing events.

 

Throughout February, the project team will hold information sessions in the Plaza each Saturday and, during March, there will be a series of ‘community activities’ in the Plaza and other local areas.  The project team will develop a series of events in March to promote the program and provide additional motivation to participants.

 

An extensive marketing campaign is being conducted.  Marketing strategies include the distribution of flyers, a letter box drop, posters, banners, pull-up banners, website, Facebook, press releases, promotions in the Plaza and various press releases over the next few months.

 

Conclusion

 

Council, in conjunction with the Lane Cove Rotary Club and the BlueFit Foundation and with endorsement from the Diabetes Council of Australia, are working collaboratively for the second year on a project to encourage the Lane Cove community to increase its level of physical activity and reduce the likelihood of chronic disease.

 

The Walk Around the World Program will be launched in the Plaza on Saturday 23 February and will run from Friday 1 March to Saturday 31 March. 

 

The project team aims to continue this program on an annual basis and works to find further ways in which to mobilise the community to increase physical activity and reduce the likelihood of chronic disease in the future.

 

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

EPODE Slides

15 Pages

AT‑2 View

EIN Seminar Paper

3 Pages

AT‑3 View

European Public Alliance - Website Information

3 Pages

 

 


Ordinary Council Meeting 18 February 2013

2nd Quarter Review of the 2012-2013 Delivery Program & Operational Plan

 

 

Subject:          2nd Quarter Review of the 2012-2013 Delivery Program & Operational Plan    

Record No:    SU238 - 5593/13

Division:         Corporate Services Division

Author(s):      Ian Naylor 

 

 

Executive Summary

This report outlines the 2nd Quarter progress towards achieving the projects listed in the adopted 2012-2013 Delivery Program and Operational Plan.  It is recommended that the report be received and noted.

Discussion

Council’s adopted 2012-2013 Delivery Program and Operational Plan details the projects proposed to be undertaken during this financial year in order to meet the goals and objectives of Lane Cove 2025 - Community Strategic Plan. Council reports quarterly on the progress towards completing these projects and achieving the targets for the adopted performance measurements. The 2nd Quarter Review of the 2012-2013 Delivery Program and Operational Plan is shown attached as AT-1

 

The projects in the Quarterly Review are listed by the responsible Council Division and where the project has a completion date the ‘Action Status’ column graphically demonstrates the progress towards completion. The Review also includes a comment on the status of each project.

 

Progress towards completing projects is on track with approximately 45% of projects completed.  A breakdown of this progress by Division is provided below:-

·       Corporate Services                                      46%

·       Environmental Services                   54%

·       Human Services                               48%

·       Open Space and Urban Services    33.5%

 

The Quarterly Review also provides a report on progress towards achieving the targets set for performance measurement for each Division of Council. A cumulative figure for performance measurement is shown so that performance can be tracked each quarter towards achieving the required target.

The highlights of the projects completed for the 2nd quarter include:-

·      Annual Customer Satisfaction Survey was undertaken (October).

·      Council’s Advisory Committee structure was reviewed and Councillors appointed to Committees (October). 

·      Sustainability Lane was held as part of the Annual Rotary Fair (October)

·      Men’s Health Expo was held (October).

·      Workshops were held to assist community groups in obtaining grants (October and November)

·      2011-12 Annual Report was adopted by Council (November).

·      Development Application for Little Lane Development was determined by the JRPP (November).

·      Community members were appointed to Council's Advisory Committees (November)

·      Received development consent for the Aquatic Centre upgrade (November)

·      TCorp financial assessment rated Council as ‘moderately sustainable’ and in a ‘sound financial position’ (December).

·      Consultants brief was prepared for feasibility study for an indoor sporting complex at the Lane Cove Country Club (December).

·      101 graffiti incidences totalling 334.25sqm were removed under the Village Graffiti Reduction Program during the Quarter (October to December)

·      A number of community events were held in the Village and Plaza area including ‘Sunset in the Village’ and the Christmas Tree Lighting (October to December).

·      Community consultation undertaken for Stage 2 of the Plaza Upgrade (October and November)

 

 

RECOMMENDATION

 

That the 2nd Quarter Review of the 2012-2013 Delivery Program and Operational Plan be received and noted.

 

 

 

 

 

Craig Dalli

Executive Manager - Corporate Services

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

2nd Quarter Review of 2012 - 2013 Operational Plan

50 Pages

 

 


Ordinary Council Meeting 18 February 2013

Council Snapshot

 

 

Subject:          Council Snapshot    

Record No:    SU220 - 5441/13

Division:         General Managers Unit

Author(s):      Millie Stephen 

 

 

Executive Summary

 

Attached for the information of Councillors is a review of Council’s recent activities, entitled Council Snapshot.  This report provides a summary of the operations of each division.

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Council Snapshot

73 Pages