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Agenda

Ordinary Council Meeting

15 October 2012

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Monday 15 October 2012 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully

 

 

 

 

Craig Wrightson

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Scott Bennison. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 15 October 2012

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING – 20 AUGUST 2012 AND EXTRAORDINARY COUNICL MEETING – 24 SEPTEMBER 2012

 

Mayoral Minutes

 

2.       Flying of the Aboriginal Flag permanently in the Council Chambers

 

3.       Bushfire Risk

 

Petitions

 

4.       Greenwich Preschool New Crossing

 

5.       25 Best Street, Lane Cove - Petition to Rectify Rock Fall

 

Orders Of The Day

 

6.       Council and Committee Meeting Schedule - November 2012

 

7.       Citizenship Ceremony - Wednesday 14 November 2012

 

Notices of Motion

 

8.       Gore Bay Terminal

 

9.       Polling Booths – Access – Lane Cove Public School

 

10.     Bushland Management Advisory Committee Meetings

 

11.     Master Plan for St Leonards

 

Officer Reports for Determination

 

12.     Presentation of Annual Financial Statements - Year Ended 30 June 2012

 

13.     LEP: Mowbray Precinct - Department's Response ReGarding Finalisation

 

14.     Councillor Representation on Council Committees for 2012-13

 

15.     Nominations for Community Members on Council's Advisory Committees

 

16.     296 and 300 Burns Bay Road - Compulsory Acquisition and Formal Closure of Adjacent Public Road

 

17.     LEP: Open Space Amendments Post-Exhibition

 

18.     DCP Draft Amendment 3 - Supermarket Parking - Finalisation

 

19.     Assignment of Lane Cove Market Square Leases

 

20.     Local Government Association Conference 2012

 

21.     Policy on Payment of Expenses and Facilities to Councillors

 

22.     Funding under Round 5 of the Sustainability Small Grants Program

 

23.     Conduct of the 2012 Council Elections

 

24.     Lane Cove Traffic Committee Meetings held Tuesday 21 August 2012 and 18 September 2012

 

25.     Pecuniary Interest Returns 2012

 

Officer Reports for Information

 

26.     Council Snapshot   

 

 

 

 

        


Ordinary Council Meeting 15 October 2012

Flying of the Aboriginal Flag permanently in the Council Chambers

 

 

Subject:          Flying of the Aboriginal Flag Permanently in the Council Chambers    

Record No:    SU1648 - 50949/12

Division:         Lane Cove Council

Author(s):      Councillor Scott Bennison 

 

 

Executive Summary

 

Council has a proud and progressive history in regard to reconciliation issues. This Mayoral Minute seeks to further Council’s involvement in regard to reconciliation issues by recommending the flying of the Aboriginal Flag within the Council Chambers on a permanent basis.

 

Discussion

 

Council has a strong history of leadership in working towards reconciliation. Throughout the years, Council has worked in collaboration with a wide range of community groups and agencies to further the cause of reconciliation.

 

These groups have included:-

·    Lane Cove Residents for Reconciliation;

·    Metropolitan Local Aboriginal Lane Council (Metro);

·    Northern Sydney Aboriginal Heritage Office;

·    Northern Sydney Aboriginal Social Plan Working Group;

·    Lane Cove Historical Society; and

·    a range of other government and non-government agencies.

 

Council has also participated in consultation and collaboration with other groups in landmark events, programs and activities including:-

·    Since 1992 naming the Lane Cove Festival after the Traditional  Owners of the Land;

·    Since 1997, contributing to NAIDOC week celebrations as part of the Guringai Festival;

·    Since 1997, celebrating ‘Children’s Voices for Reconciliation’ event in the Plaza;

·    In 2000, entering into an agreement to help fund the Northern Sydney Aboriginal Heritage Office;

·    In 2000 unveiling a plaque in the Plaza acknowledging Cameraygal Country;

·    In February 2004, unveiling a plaque to the Cameraygal people at Woodford Bay;

·    In July 2005 received a NSW Annual Aboriginal Local Government Merit Award from the NSW Local Government Aboriginal Network;

·    In October 2006, resolving to fly the Aboriginal Flag all year round at the Civic Centre entrance;

·    In  July 2005 liaising with the Roads and Traffic Authority to add an Acknowledgment of Cameraygal Country sign to the Longueville Road bridge over Epping Road;

·    In 2007 adding the acknowledgment of Country to Lane Cove entry to the Municipality signs;

·    In 2011 proposing the creation of Cameraygal Park at 69 Longueville Road, Lane Cove; and

·    In 2011 adding an Aboriginal component into Lane Cove Citizenship ceremonies.

 

The Aboriginal Flag was proclaimed as a flag of Australia under section 5 of the Flags Act 1953 in July 1995.  The flag is now well recognised as the flag of Aboriginal people. The black top half of the flag symbolises the Aboriginal people. The Red bottom half, represents the earth and the yellow circle in the centre represents the sun. Mr Harold Thomas, an Aboriginal Elder, holds the copyright for the flag.

 

Protocol dictates that the Australian flag takes precedence and the flying of the Aboriginal flag alongside it should only be flown in accordance with Australian and State Government protocols.  In the case Council’s dual flag poles in the Council Chambers, the Australian flag is flown on the left of an observer facing the flagpoles.  There is currently a New South Wales flag flown on the other flag pole, it is intended to fly the Aboriginal flag beside the New South Wales flag.

 

There is no protocol which prevents the Aboriginal flag from flying on every day of the year. 

 

Conclusion

 

The public gesture of flying the Aboriginal flag indicates a strong Council and community appreciation and understanding of the history and development of Australia’s cultural heritage.  It conveys recognition, understanding and appreciation of the contributions made by the nation’s Indigenous population in the development of Australia alongside that of non-Aboriginal heritage.

 

 

 

RECOMMENDATION

 

That Council fly the Aboriginal Flag in the Council Chambers on a permanent basis from Monday 15 October 2012.

 

 

 

 

 

 

 

Councillor Scott Bennison

Mayor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 15 October 2012

Bushfire Risk

 

 

Subject:          Bushfire Risk    

Record No:    SU3474 - 51830/12

Division:         Lane Cove Council

Author(s):      Councillor Scott Bennison 

 

 

 

Background

 

Reports indicate that this will be one of the worst bushfire seasons and I am concerned about the risk to residents and their property.

 

 

RECOMMENDATION

That the Council officers provide a report back to Council at the next Ordinary Council meeting identifying:-

1.       The bushfire risk areas in the Lane Cove Local Government Area; and

2.       What options are available to mitigate the risks identified in point 1.

 

 

 

 

 

Councillor Scott Bennison

Mayor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 15 October 2012

Greenwich Preschool New Crossing

 

 

Subject:          Greenwich Preschool New Crossing    

Record No:    SU4544 - 48282/12

Division:         Open Space and Urban Services Division

Author(s):      Tim Sullivan 

 

 

Executive Summary

 

A petition has been received by Council containing eight (8) signatures from a resident of Longueville, requesting that Council investigate the installation of a formal pedestrian crossing over Greenwich Road, outside Greenwich Preschool / Library / Seniors Centre.

 

Background

 

The petitioner previously attended Greenwich Preschool and has longstanding concerns regarding the safety of young children and older people crossing in this location.

 

Discussion

 

There is an existing pedestrian refuge approximately 60 metres from the preschool, to the south.

 

Council’s Traffic Engineer could, if required, carry out an assessment to determine whether this

location meets the warrants for a formal pedestrian crossing.  These warrants are based on

AustRoads Guidance and Australian Standards, and relate primarily to volumes of pedestrian and

traffic movements at the location in question.

 

 

 

RECOMMENDATION

 

That:-

1.   Council receive a report on options for improved pedestrian crossing facilities in the vicinity of Greenwich Preschool; and

2.   The Head Petitioner be informed of Council’s decision.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 15 October 2012

25 Best Street, Lane Cove - Petition to Rectify Rock Fall

 

 

Subject:          25 Best Street, Lane Cove - Petition to Rectify Rock Fall    

Record No:    SU4812 - 50417/12

Division:         Open Space and Urban Services Division

Author(s):      Wayne Rylands 

 

 

Executive Summary

 

A petition containing 88 signatures has been received from the Strata Agents representing the residents of 25 Best Street.  The petition, which has been circulated separately to Councillors,  requests that Council rectify the rock fall and land slip that has occurred at Hartman Hill, adjacent to the internal access road within 25 Best Street.

 

Council’s investigations have identified that the builder of the internal access road, created the dangerous situation by destabilising the cliff that forms the boundary between Council’s land and 25 Best Street.

 

Council has advised the legal representatives of 25 Best Street of Council’s investigations and has requested their response in relation to rectification of the rock fall/landslip.

 

Background & Discussion

 

In April 2012, the Body Corporate of 25 Best Street, through their solicitors, Doyle Anderson Edwards Lawyers, notified Council of a rock fall / landslip that occurred at the cliff face between Council’s land known as Hartman Hill and 25 Best Street. In their correspondence, Doyle Anderson Edwards Lawyers, required Council to rectify the cliff.  The rock fall / landslip resulted in 25 Best Street’s internal access road being declared dangerous and closed off to vehicular and pedestrian traffic.

 

Prior to undertaking any rectification work, staff determined that it should verify that the rock fall had occurred from our land (Hartmann Hill), and that the rock fall had not been caused by extraneous factors.

 

As such, Council firstly organised a survey of the cliff by our contractors, Craig & Rhodes, to determine the boundary between Council’s land (Hartmann Hill) and 25 Best Street. The survey identified that the boundary more or less follows the base of the cliff, with some areas either side of it.

 

Once the boundary had been established, Council then arranged for a geotechnical review of the cliff by our contractors, Jeffrey & Katauskas, Jeffrey & Katauskas undertook a preliminary review of the rock face in 2006, and then a more extensive investigation in July 2012, following Council’s request to review what factors have contributed to the failure of the rock face.

 

The geotechnical assessment undertaken by Jeffrey & Katauskas, shown attached as AT-1, identified that the work undertaken to the rock face to allow the road to be constructed was a significant contributing factor to the rock falls / landslips that have occurred.

 

Conclusion

 

As a result of the geotechnical report, Council sought legal advice from solicitors, Schmidt-Liermann Pty Ltd. The solicitors advised that Council may be entitled to bring a claim of nuisance against the owner of the Property, being the owner of the Property at the time that the internal road on the Property was constructed. This is subject to being able to demonstrate the assumption that the excavation works involved the removal of support for the Public Land resulting in the destabilisation of the rock face located on the Public Land so as to result in the documented rockfall.

 

The right to support by land from neighbouring land has long been recognised as a natural right attaching to real property and does not need to be created by easement. Moreover, a landowner is entitled in certain circumstances not to have that support removed (Fennelv Robson Excavations Pty Ltd (1977) 2 NSWLR 486).

 

This information has been conveyed to Doyle Anderson Edwards, as the legal representatives of 25 Best Street. This report recommends advising the Strata Management of the current status of the matter

 

 

RECOMMENDATION

That:-

1.   Council receive and note the report.

2.   Staff report back to Council on the outcome of negotiations with representatives of 25 Best Street on the cliff rectification work that is required at Hartman Hill, adjacent to the internal access road within 25 Best Street.

3.   The Strata Agents representing the residents of 25 Best Street be advised of Council’s action in relation to this matter.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Jeffrey & Katauskas - Geotechnical Report

17 Pages

 

       


Ordinary Council Meeting 15 October 2012

Council and Committee Meeting Schedule - November 2012

 

 

Subject:          Council and Committee Meeting Schedule - November 2012    

Record No:    SU1915 - 49849/12

Division:         Corporate Services Division

Author(s):      Kirsty Fleming 

 

 

 

The Ordinary Council Meeting Schedule for November 2012 is proposed as follows:-

November       17        Inspection Committee (if required)

November       19        Ordinary Council

 

 

RECOMMENDATION

 

That the Council and Committee Meeting Schedule for November 2012 be adopted.

 

 

 

 

 

 

Craig Dalli

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 15 October 2012

Citizenship Ceremony - Wednesday 14 November 2012

 

 

Subject:          Citizenship Ceremony - Wednesday 14 November 2012    

Record No:    SU28 - 50253/12

Division:         General Managers Unit

Author(s):      Millie Stephen 

 

 

Executive Summary

 

A citizenship ceremony will be held in the Council Chambers on Wednesday 14 November 2012 commencing at 7.00pm. A Councillor is required to attend the ceremony and speak to the new citizens about local government. 

 

 

 

RECOMMENDATION

 

That a Councillor nominate to attend the Citizenship Ceremony on 14 November 2012 and speak to new citizens about local government.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 15 October 2012

Gore Bay Terminal

 

 

Subject:          Gore Bay Terminal    

Record No:    SU457 - 51644/12

Division:         Lane Cove Council

Author(s):      Councillor David Karpin 

 

 

 

 

 

RECOMMENDATION

 

That the General Manager, or his delegate, report to Council at every meeting the current status of Shell's Gore Bay Project until the Project's completion.

 

 

 

 

 

Councillor David Karpin

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 15 October 2012

Polling Booths – Access – Lane Cove Public School

 

 

Subject:          Polling Booths – Access – Lane Cove Public School     

Record No:    SU3477 - 51672/12

Division:         Lane Cove Council

Author(s):      Councillor Pam Palmer 

 

 

 

Discussion

 

At the recent Lane Cove Council Elections, there were two access points to the polling booth at Lane Cove Public School, via Longueville Rd and via the Austin St entrance.

 

For people entering from Longueville Rd there was no signage to indicate that entry to the polling station was not possible for those with prams or for people with mobility problems.

 

As a consequence, people with prams had to be helped down a set of stairs.  People with mobility problems had to be re-directed to the Austin St entrance. 

 

I know my husband had to escort one person with a walking frame back out to the Longueville Rd entrance, across Austin St (as there was no passageway past the footpath diners), assist the person down the steep hill on the other side of Austin St to the pedestrian crossing, across the crossing (which is on a slant) and into the polling booth from there. 

 

After voting, to keep the people flowing, voters were directed to exit by the rear door.  The resident referred to above then had to negotiate a new path of travel through the sloping playground with no sign-posting.

 

 

RECOMMENDATION

That Council:-

1.       Review its traditional list of polling places to ensure they can all meet disability access standards;

2.       Review the Disability Access Policy to ensure that venues hired by Council are included as part of the policy; and

3.       Consider developing an overarching policy package for event management which includes an accessibility policy in tandem with the existing Sustainable Events Policy.

 

 

 

 

 

Councillor Pam Palmer

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 15 October 2012

Bushland Management Advisory Committee Meetings

 

 

Subject:          Bushland Management Advisory Committee Meetings     

Record No:    SU3477 - 51674/12

Division:         Lane Cove Council

Author(s):      Councillor Pam Palmer 

 

 

 

Discussion

 

During the term of the last Council, the Bushland Management Advisory Committee met once a month.  In addition, the committee held on-site meetings a number of times during the year.

 

A broad range of matters were discussed at the meetings.  On a number of occasions, written submissions made to the General Manager and to various government departments.  Of course, such submissions always have a due date and it would be impossible to meet these deadlines if the committee met less frequently.

 

A brief list of the Committee’s achievements has been provided to Councillors in their Guide to Committees report of September 2012.

 

Considering that the committee already has a very full agenda of matters to discuss and also considering the time frame required for submissions, it is recommended that no change be made to the frequency of meetings for this committee.

 

The former committee members agree this would be wise and I understand that the staff involved have no objections to this.

 

 

 

RECOMMENDATION

 

That Council’s Bushland Management Advisory Committee continue to meet on a monthly basis.

 

 

 

 

 

 

Councillor Pam Palmer

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 15 October 2012

Master Plan for St Leonards

 

 

Subject:          Master Plan for St Leonards    

Record No:    SU3476 - 51834/12

Division:         Lane Cove Council

Author(s):      Councillor David Brooks-Horn; Councillor David Karpin 

 

 

 

Background

 

In order to progress a Master Plan for St Leonards (see AT-1), a scoping paper (See AT-2) should be prepared for Council’s consideration that addresses the issues outlined in the attached document and any other issues considered relevant. The scoping paper should also provide draft terms of reference and process for the Master Plan preparation.

 

The Master Plan should set a 10 year vision for the residential and commercial areas bounded by Greenwich Road, Pacific Highway, River Road and the railway lines as well as the commercial area, east of the railway line. The plan should enunciate the chosen development profile for the area that can inform LEP processes that will set land use zonings for the area.

 

The purpose of the Master Plan should be to articulate a vision that considers current residential and commercial environment of the whole area and works to avoid piecemeal development going forward.

 

The Master Plan should be informed by the Metro Plan, existing development, development pressures and historical LEPs especially the draft 2007 LEP.

 

A consultation process should be developed that will take into account the perspectives of the Council, the department of Planning and Infrastructure, the urban development industry and, most importantly, the residents and community. Community and residential consultation is critical to the process. The community and residents will only embrace the process if they can be sure that they will be engaged fully and properly.

 

In anticipation of the development of a Master Plan a scoping paper should initially be developed that will act as a guide in the drafting of the Master Plan. The scoping paper should also provide draft terms of reference and process for the Master Plan’s preparation.

 

 

RECOMMENDATION

That:-

1.   A draft scoping paper be provided to Council at the November Ordinary Council Meeting, that will be used to provide guidance for the preparation of a Master Plan for the St. Leonards area, (ie the area bounded by Greenwich Road, the Pacific Highway, River Road and the railway lines as well as the commercial area east of the railway line).

2.   That the draft scoping paper include a consultation strategy in line with Council's Consultation Policy which identifies key stakeholders and a range of effective consultation methods which will be utilised to inform, involve and engage these stakeholders, neighbouring residents and the wider community. 

3.   The draft scoping paper include a draft timeline for the reaching of significant milestones in the development of a Master Plan.

 

 

 

 

 

Councillor David Brooks-Horn

Councillor

 

 

 

Councillor David Karpin

Councillor

 

 

ATTACHMENTS:

AT‑1 View

REPORT Marshall Avenue, St Leonards

2 Pages

AT‑2 View

Extract from Council Meeting Minutes - 16 July 2012

1 Page

 

   


Ordinary Council Meeting 15 October 2012

Presentation of Annual Financial Statements - Year Ended 30 June 2012

 

 

Subject:          Presentation of Annual Financial Statements - Year Ended 30 June 2012    

Record No:    SU772 - 51113/12

Author(s):      Bernie Mayhew 

 

 

Executive Summary

Presentation of Council’s Annual Financial Statements for the year ended 30 June 2012 are presented to Council.  It is recommended that the report be received.

Discussion

Section 418 of the Local Government Act 1993, requires that as soon as practicable after a council receives a copy of the auditor's reports: (a) it must fix a date for the meeting at which it proposes to present its audited financial reports, together with the auditor's reports, to the public, and (b) it must give public notice of the date so fixed.  The audit of the Annual Financial Statements for the year ended 30 June 2012 has been completed by Council's Auditors – PricewaterhouseCoopers, and a copy of their Audit Reports is included with the Financial Statements.  Council’s Internal Audit Committee have reviewed the statements and resolved:-

 “That the 2011/12 Annual Financial Statements be recommended to Council”.

Notice was given in the North Shore Times on 5 October 2012 of the intention to present the Annual Financial Statements at this meeting.  The Statements have been available for inspection at the Administration Centre since 8 October 2012.  Written submissions were invited and at the time of writing this report no submissions had been received.  The audited financial statements, together with the auditor's reports, are now formally presented to Council.  Council's Auditor will be in attendance at the meeting to present the Auditor's Report and to answer any questions. A copy of the Annual Financial Statements for the year ended 30 June 2012 are attached as AT-1.

 

RECOMMENDATION

That Council receive the Annual Financial Reports together with the Auditors Report for the Year ended 30 June 2012.

 

 

 

 

 

Craig Dalli

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

General Purpose Financial Statement for the Year Ended 30 June 2012

74 Pages

AT‑2 View

External  Auditor's Report on Financial Statements

7 Pages

 

 


Ordinary Council Meeting 15 October 2012

LEP: Mowbray Precinct - Department's Response Re: Finalisation

 

 

Subject:          LEP: Mowbray Precinct - Department's Response Re: Finalisation    

Record No:    SU4500 - 51747/12

Division:         Environmental Services Division

Author(s):      Stephanie Bashford; Craig Wrightson 

 

 

Executive Summary

 

In April this year, Council endorsed the exhibited LEP for the Mowbray Road Precinct generally, but adopted amendments to three sites in particular. The revised planning proposal was submitted on 30 April to the Department. On 28 September 2012, the Department of Planning and Infrastructure advised that it intended to finalise the LEP but has rejected those amendments made after the exhibition. Following further discussions with the Department they have subsequently agree to allow two of the three post exhibition amendments to proceed, with the only one not agreed being 8-14 Mindarie St, which would remain High Density R4 pending a separate planning proposal being considered by Council.

 

Two options are discussed below in response to the Department’s recent advice. It is concluded that Council should endorse the first option of agreeing to the Department finalising the LEP as exhibited from January 2012 with the exception of 8-14 Mindarie St. A further planning proposal would subsequently be prepared for Council to consider the matter.

 

Council has expressed its concern to the Department about the length of time the Department has taken to finalise the matter generally and also the delay in them advising Council of their position in relation to the amendments. A timetable is provided for the remaining steps in the process.

 

Background

 

·    In the Draft LEP exhibited in July 2008, the Department required the Mowbray Precinct to be zoned High Density Residential R4.

·    In August 2008, following consideration of submissions during the exhibition, Council submitted the DLEP to the Department requesting that it be finalised with high density zoning only over the western third of the precinct; the majority of the precinct was to be low density (houses) and medium density (townhouses), as Council had preferred earlier.

·    In February 2010, the LEP (known as LEP 2009) was finalised by the Department with the whole precinct zoned High Density Residential R4, as exhibited.

·    As development applications were submitted in the following year, the NSW Rural Fire Service expressed concerns about endorsing the DAs in the absence of precinct-wide traffic studies.

·    A Strategic Review was consequently undertaken with independent consultants preparing a Master Planning Study and Traffic Study, endorsed by the Department and Council, in December 2011.

·    Public exhibition of the draft LEP was held from 27 January to 23 March 2012.

·    On 16 April 2012, Council adopted certain amendments post-exhibition, in particular (i) to retain the current high density R4 zoning for 46-60 Gordon Crescent and 15 Centennial Avenue, rather than low density as proposed by the consultants, and (ii) to rezone 8-14 Mindarie Street from high density to low density.

·    The revised Planning Proposal was submitted to the Department on 30 April.

·    On 19 July 2012, Council submitted a further planning proposal, at the Department’s request, to incorporate three submissions received after exhibition. During this time, Council had also been required by the Department to undertake mapping changes, involving a considerable amount of staff time to create new templates, because the NSW Mapping Guidelines did not yet have these for (i) amendments to comprehensive LEPs in the mapping system used by Lane Cove and other councils or (ii) bushfire mapping.

 

Discussion

 

The Department’s response to the Planning Proposal was received on 28 September 2012. The Department advised that:-

·    It intends to finalise the LEP largely reflecting the content of the Planning Proposal as exhibited – that is, it would not include the post-exhibition amendments changes by Council on 16 April 2012.

·    Council’s changes adopted post-exhibition on 16 April would have to be addressed by a new planning proposal from Council in order to proceed.

 

This situation was untenable to Council staff as it represents further delays and community uncertainty on a matter that has now been ongoing for years. Council following correspondence and urgent discussions with the Department has obtained their agreement to allow:-

a.   Nos. 46-60 Gordon Crescent to retain High Density Residential R4 zoning.

b.   No. 15 Centennial Ave to retain High Density Residential R4 zoning.

 

The Department does not support Nos. 8 to14 Mindarie Street being rezoned to Environmental Living E4 from High Density Residential R4, on the basis that it is neither the existing or exhibited zoning for these properties. Consequently the owners of these properties have not as yet had the opportunity to make submissions on this proposal during an exhibition.

 

Based on the Departments updated position, the options available to Council are:-

 

Option 1: Council agree to the Department finalising the LEP including the two post exhibition amendments outlined above but excluding 8-14 Mindarie St, which would remain High Density R4 pending a separate planning proposal being considered by Council.

 

This option has the advantage that the majority of the Precinct could expect to have, within two months, certainty of their properties’ zoning and bring an end to the protracted process.

 

Option 2: The whole precinct be re-exhibited in order to make the changes for 8-14 Mindarie St.

 

This would cause considerable concern to the community, having regard to the lengthy history of changes and controversy which it has experienced for several years. Finalisation would be delayed for potentially a further six months. The community generally had acknowledged that the review process had been completed, and a further exhibition may raise false expectations that the Strategic Review’s findings would be overturned.

 

Conclusion

 

Council has undertaken a lengthy process over some years to finalise the zoning for the Mowbray Precinct. A Strategic Review was endorsed in 2011 and a draft LEP amendment reflecting it generally was exhibited and approved by Council after exhibition. The Department has advised that, in order to finalise the LEP for the Precinct in the shortest time, the exhibited version with the amendments to 46-60 Gordon Crescent and 15 Centennial Avenue only should proceed. The third site, 8-14 Mindarie Street, will need to be the subject of a further LEP amendment

 

The Department has advised that the steps remaining to finalise the LEP are as follows, all times being indicative:-

1.   The draft LEP would be forwarded to Parliamentary Counsel within one week of receiving Council's advice.

2.   Parliamentary Counsel would then be expected to issue an opinion that the LEP could be made, within two weeks.        

3.   The Plan and the Department’s report would then be sent to the Minister for signature.

4.   Following the Minister’s consent the LEP would be gazetted and come into effect.

Notwithstanding the proximity to end the process, the fact remains that the overall time taken to finalise this matter has been unacceptable and Council is seeking a meeting with the Minister to bring the issue to his attention.

 

 

RECOMMENDATION

That:-

1.   Council request the Department to finalise the LEP 2009 amendment in general accordance with the version exhibited from January to March 2012 and the draft documents and maps provided to Council on 28 September 2012 with the inclusion of Nos. 46-60 Gordon Crescent to be Residential R4 zoning and No. 15 Centennial Ave Residential R4 zoning, as per Council’s resolution of 16 April, 2012.

2.   A further report be prepared for Council to consider the 8-14 Mindarie St proposal to go to Environmental Living E4 from Residential R4.

3.   Council’s resolution be included on Council’s website, the owners of 46-60 Gordon Crescent, 15 Centennial Ave and 8-14 Mindarie St be advised of Council’s resolution and the general community be notified following formal gazettal of the LEP amendment.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

 

 


Ordinary Council Meeting 15 October 2012

Councillor Representation on Council Committees for 2012-13

 

 

Subject:          Councillor Representation on Council Committees for 2012-13    

Record No:    SU868 - 49274/12

Division:         Corporate Services Division

Author(s):      Ian Naylor 

 

 

Executive Summary

 

Council currently operates various advisory committees, and participates in other external committees to provide a forum for discussion of broad, local and regional issues among council representatives, local agencies and community members.  The purpose of this report is to determine Councillor representation for these Committees for the next 12 months.

 

Discussion

 

Review of Committees

 

During the last 12 months, a detailed review of committees that Councillor are appointed to has been undertaken. The review was undertaken as no review of Committees had taken place for at least 10 years and Councillors had reported that some committees meet at the same time causing conflicts and some committees are not meeting regularly. 

 

The Review gave consideration to each Committee’s purpose, frequency, whether they were still relevant and the representation required. The outcomes of the review were:-

 

·    Standardise the frequency of committees where they were implementing an adopted plan;

·    Standardise the frequency of Internal Advisory Committees;

·    Dissolve or merge Internal Advisory Committees that no longer meet;

·    Consult with External Committees on Appropriate Representation;

·    A minimum of One (1) Councillor on each committee to share workload; and

·    Remove meeting time conflicts.

 

The outcomes of the review were presented to Councillors at the Corporate Planning Weekend in February and further discussions were held at a Councillors Workshop in April. As a result, Council consulted with a number of External Committees on their preference for Councillor representation and standardised the representation and frequency of Internal Advisory Committees. These changes have been incorporated into the committee details shown below.

 

Councillors should also note the following procedures apply to committees:-

 

·    The Mayor is an ex-officio member of all Internal Advisory Committees;

·    All Councillors can attend Internal Advisory Committees; and

·    All Councillor representatives on Internal Advisory Committees may arrange an alternate Councillor to attend as required.

 

Councillors represent Council on a number of Advisory and External Committees, a list of these Committees, their purpose, proposed representation and meeting frequency is shown below:-

 

Aboriginal Art Exhibition Taskforce

 

Formed on 15 August 2011 to look into the feasibility of staging an Aboriginal Art Exhibition in Lane Cove on the alternate years to the Lloyd Rees Memorial Youth Art Award. The committee will meet as required. The role of the committee is to provide advice and recommendations to the General Manager of holding an exhibition.

 

Proposed Representation: One (1) Councillor and appropriate staff as determined by the General Manager.

 

Aboriginal Education Working Party

 

Formed on 20 June 2011 to review the education component of the Northern Sydney Aboriginal Social Plan. to provide a more focused long term solution to the education needs of Aboriginal students in the NSROC area. The committee will meet as required. The role of the committee is to provide advice and recommendations to the General Manager for aboriginal education.

 

Proposed Representation: One (1) Councillor and appropriate staff as determined by the General Manager.

 

Awards Nomination Committee

 

This Committee considers nominations for Council's Citizenship Awards, Australia Day Awards and other awards as required and will meet in February and March each year. The Meetings are held in the Human Services Meeting Room at 5.30pm. The role of the committee is to provide recommendations on award nominations to the General Manager.

 

Proposed Representation: All Councillors and appropriate staff as determined by the General Manager.

 

Bushland Management Advisory Committee

 

Commenced in the 1980’s to discuss bushland management issues and monitor implementation of Bushland Plan of Management. This Committee provides advice and recommendations to the General Manager on bushland management within Lane Cove. Includes 3 Community Representatives and 3 Representatives of the Lane Cove Bushland and Conservation Society. The Committee will meet quarterly on a Wednesday at 6:00pm in the Committee Room. An amended charter is shown attached as AT 1 to include a representation from Councils Bushcare groups.

 

Proposed Representation: One (1) Councillor and appropriate staff as determined by the General Manager.

 

Cameraygal Festival Committee

 

Formed in 1991 to formulate, plan, develop, promote celebrations and activities within Lane Cove. The Committee will meet from February to August and also in November on the 3rd Thursday of the month at 6pm in the Committee Room. The role of the committee is to organise the Festival and provide advice and recommendations to the General Manager on the Festival.

 

Proposed Representation: One (1) Councillor and appropriate staff as determined by the General Manager.

 

Carisbrook Advisory Committee

 

Carisbrook is the oldest surviving house in its area, bought in 1969, by Council. The House and Gardens are managed and maintained by Council, and the Lane Cove Historical Society manages the furnishing and showing of the House.  This committee assists in setting the direction for Carisbrook House and will meet every 6 weeks on Wednesdays at 9am in the Human Services Committee Room. The role of the committee is to provide advice and recommendations to the General Manager on Carisbrook House.

 

Proposed Representation:  One (1) Councillor and appropriate staff as determined by the General Manager.

 

Central, East and West Ward Traffic Consultative Forums

 

These Forums no longer meet, traffic matters are now dealt with directly by Traffic Staff and referred to the Lane Cove Traffic Committee for advice.  It is recommended to dissolve these Forums.

 

Centrehouse Management Committee

 

Centrehouse is a not-for-profit community art and leisure centre offering leisure learning for the community, including various courses for children to adults and facilities for hire. The Management Committee meets the 1st Wednesday of each month at Centrehouse at 5.30pm. As this is an external committee the role of the Committee is governed by Centrehouse.

 

Proposed Representation: One (1) Councillor (Maximum two(2)) with an interest in arts.

 

Councillor Peer Review Group

 

This Committee did not meet in the last council term, it is recommended to dissolve the Group.

 

Consultation Committee — Metropolitan Local Aboriginal Land Council (Metro) and Lane Cove Council

 

This committee does not meet, any issues that arise can be dealt with by the General Manager in consultation with the Councillors. It is recommended to dissolve the Committee.

 

Golf Course Advisory Committee

 

It is proposed to merge this committee into a Golf Precinct Working Party at a later date, no appointments are recommended at this time.

 

Gore Hill Memorial Cemetery Trust

 

This Committee has been disbanded by the State Government, it is recommended to not appoint a representative.

 

Internal Audit Committee

 

Formed in 2009 to provide independent assurance and assistance to Council on risk management, control, governance, and external accountability responsibilities. The DLG Guidelines recommend that the Mayor not be the Councillor representative on this Committee. The Committee will meet quarterly in the General Managers Meeting Room at 2.30pm on a Wednesday. The role of the committee is to provide advice and recommendations to the General Manager on internal audit functions.

 

Proposed Representation: One (1) Councillor and appropriate staff as determined by the General Manager.


Joint Regional Planning Panel (JRPP)

 

The JRPP determines development applications for the following types of development:-

·    Development with a Capital Investment Value (CIV) over $20 million;

·    Development with a CIV over $5 million which is

council related;

lodged by or on behalf of the Crown (State of NSW);

private infrastructure and community facilities; or

eco-tourist facilities.

·    extractive industries, waste facilities and marinas that are designated development

·    certain coastal subdivisions

·    development with a CIV between $10 million and $20 million which are referred to the regional panel by the applicant after 120 days.

·    crown development applications (with a CIV under $5 million) referred to the regional panel by the applicant or local council after 70 days from lodgement as undetermined, including where recommended conditions are in dispute.

 

Two (2) Council representatives appointed by each council that is situated in a part of the State for which a Regional Panel is established. At least one (1) Council representative is required to have expertise in one (1) or more of the following areas: planning, architecture, heritage, the environment, urban design, land economics, traffic and transport, law, engineering or tourism.

 

Previously the Mayor and Executive Manager – Environmental Services were Council’s representatives.  Due to Council’s size there has been occasions where the requirements of the JRPP that a staff member on the panel not be involved in the assessment of the application has given rise to operational issues, particularly when the Manager – Development Assessment is on leave. It is suggested Council recruit the Chair or Deputy Chairs from the IHAP to replace staff on the Committee.

 

Proposed Representation: Two (2) Council representatives.

 

Kindy Cove Management Advisory Committee

 

This Committee provides advice to the Management of the Long Day Care Centre, from a parent and community perspective. The Committee will meet on the 3rd Wednesday of every month at 7.00pm, usually at Kindy Cove. The role of the committee is to provide advice and recommendations to the General Manager on the operation of Kindy Cove.

 

Proposed Representation: One (1) Councillor and appropriate staff as determined by the General Manager.

.

 

Lane Cove Access Committee

 

The Committee's objectives are to increase and promote general awareness of access, mobility and safety issues in the community.  The Committee will meet on the last Monday of every second month at 10am. The committee includes five (5) representatives of access related service providers and up to five (5) community representatives. The role of the committee is to provide advice and recommendations to the General Manager on access issues.

 

Proposed Representation: One (1) Councillor and appropriate staff as determined by the General Manager.

 

Lane Cove Bicycle Advisory Committee

 

Formed in 1995 to provide advice on bicycle facilities. The Committee provided significant input into the development of the Lane Cove Bicycle Plan. This Committee will meet quarterly to consider the provision of bicycle facilities in accordance with the Bicycle Plan in the Committee Room at 6pm. An amended charter is shown attached as AT 2 to revise committee membership and specify Agenda and Minutes requirements.

 

Proposed Representation: One (1) Councillor and appropriate staff as determined by the General Manager.

 

Lane Cove and North Side Community Services Board of Directors

 

Founded in 1961 to provide health and community services to people in need and was initially based at Council but became independent from Council in 1962. Community Aid is an incorporated association which provides direct services to the elderly, disabled and their carers in Lane Cove. The Board meets on the 2nd Thursday of every second month at 7:30am at the Community Aid Centre.

 

Proposed Representation: One (1) Councillor (Maximum two(2)) with relevant skills set.

 

Lane Cove Cultural Advisory Committee

 

This Committee assists in the formulation of cultural planning strategies and initiatives.  The Committee meets quarterly on a Wednesday at 6pm in the Training Room.  The role of the committee is to provide advice and recommendations to the General Manager on cultural issues.

 

Proposed Representation:  One (1) Councillor and appropriate staff as determined by the General Manager.

 

Lane Cove Historical Society

 

The Society meets on the third Tuesday of each month at 2.30pm and provides a forum for the promotion and discussion of history in Lane Cove. As this is an external committee the role of the Committee is governed by the Lane Cove Historical Society.

 

Proposed Representation:  One (1) Councillor.

 

Lane Cove Occasional Child Care Centre

 

This Committee considers management issues of the Child Care Centre. The Committee meets on the 4th Monday of each month at 7.30pm in the Centre. The role of the committee is to provide advice to the Management of the Occasional Child Care Centre.

 

Proposed Representation: One (1) Councillor.

 

Lane Cove Public Art Advisory Committee

 

Formed on 1 November 2010, this committee is yet to meet, committee will meet when public art projects arise, no representation is recommended.

 


Lane Cove Retirement Units Association Ltd Board

 

Council purchased the land in 1966 for the constructions of units and transferred the land to the Association in 1994. The Association, a company limited by Guarantee, seeks to provide suitable accommodation for aged persons capable of independent living, and manages the land and buildings at Pottery Gardens to this end. The Board meets six times a year on a Tuesday at 6.45pm. As this is an external committee the role of the Committee is governed by the Lane Cove Retirement Units Association, whose constitution provides for two (2) Councillor representatives.

 

Proposed Representation: Two (2) Councillors.

 

Lane Cove Social Development Group

 

With the introduction of the Integrated Planning Framework, the Social Plan is incorporated into this framework. When Social Plan issues arise an informal working party will be convened, it is recommended to dissolve the Committee.

 

Lane Cove Sports Committee

 

This committee no longer meets.  Sports facility usage is now handled via email groups with club administrators. It is recommended to dissolve the Committee.

 

Local History Publications Committee

 

This committee only meets when a publication is proposed, it is recommended to merge the Committee with the Publications Editorial Taskforce.

 

Marjorie Propsting Memorial Library Consultative Forum

 

Established in 1988 to provide advice and recommendations to the General Manager on matters affecting Library services at the Marjorie Propsting Memorial Library. The committee includes the General Manager's representative, a Representation of the Greenwich Library staff, up to 3 Representations of the Greenwich Community Association, 1 representative of the Greenwich Kindergarten, 1 Representation of the Greenwich Senior Citizens’ Association, and 1 East Ward Councillor and will meet annually in the Greenwich Library on a Tuesday at 4pm.

 

Proposed Representation: One (1) Councillor and appropriate staff as determined by the General Manager.

 

Metro Pool/UIP Boards

 

Established in 1990, Metro Pool is made up of seven (7) Councils which self insure against Public Liability claims and purchase excess layers of insurance. United Independent Pools is a joint partnership of 17 councils established in 2005 to manage first party losses including property, motor vehicle and crime cover. The Boards comprise an Elected Representative and the General Managers of each Council and has the responsibility of ratifying decisions made by the Management Committee and ensuring the ongoing viability of the Pools. The Boards meets quarterly on a Wednesday at 10am at a host council.

 

Proposed Representation: One (1) Councillor and the General Manager.

 

Northern Sydney Regional Organisation of Councils - (NSROC)

 

Established in 1989, NSROC is a voluntary group of seven (7) Northern Sydney Councils which exist to further the interests of its Representations and the communities they represent. The Representation Councils achieve this through optimising resource sharing opportunities, effective and focused lobbying and integrated regional planning. The organisation meets quarterly at 6:00pm on the Second Thursday at a rotating venue. As this is an external committee the role of the Committee is governed by NSROC.  The Mayor’s alternate must be the person acting as Mayor at the time, the Deputy Mayor ordinarily.

 

Proposed Representation: The Mayor and Deputy Mayor.

 

Possums Corner Management Committee

 

A Councillor representation is no longer required on this Committee, it is recommended not to make an appointment to this External Committee.

 

Publications Editorial TaskForce

 

This Committee provides advice to the General Manager on the draft Quarterly Newsletter to the community and any other publications. The Committee will meet on an as required basis in the Committee Room in the Civic Centre at 5pm prior to Council Meetings.

 

Proposed Representation: One (1) Councillor and appropriate staff as determined by the General Manager.

 

Public Libraries NSW - Metropolitan Association (Inc.)

 

The NSW Metropolitan Public Libraries Association (NSW MPLA) is the peak body that represents the interests and development of public libraries in metropolitan New South Wales,

The Association was established to ensure resource sharing programs, and for exchanging ideas. The Committee meets on a quarterly on a Friday at 10am at alternate venues.  As this is an external committee the role of the Committee is governed by the constitution of the NSW MPLA.

 

Proposed Representation: One (1) Councillor and appropriate staff as determined by the General Manager.

 

Shell Consultative Committee

 

Established in 1993 to provide a forum to discuss environmental and community issues. This Committee is convened by Shell Australia and provides advice on the operation of the Refinery at Gore Bay. The Committee meets quarterly on a Wednesday at 7pm. As this is an external committee the role of the Committee is governed by Shell.

 

Proposed Representation: East Ward Councillors and appropriate staff as determined by the General Manager.

 

Shorelink Committee

 

Established in 1983, when a Deed of Agreement between Representation councils was signed to establish the Shorelink network between Libraries.This Committee discusses the Shorelink Library Network and comprises a Councillor and Manager – Library Services from Lane Cove, Manly, Mosman, North Sydney and Willoughby Councils. This Committee meets five (5) times a year, at 6:00pm on a Wednesday and rotates its venues between Councils. As this is an external committee the role of the Committee is governed by Shorelink.

 

Proposed Representation: One (1) Councillor and appropriate staff as determined by the General Manager.

 

Sustainability Advisory Committee

 

Established in 2005 to provide advice and recommendations to the General Manager on the formulation, prioritisation and implementation of strategies and initiatives to achieve sustainability as primarily set out in the Sustainability Action Plan. The committee will meet quarterly on a Wednesday at 6pm, in the Committee Room.

 

Proposed Representation: One (1) Councillor and appropriate staff as determined by the General Manager.

 

Willoughby/Ryde/Hunters Hill/Lane Cove District Bushfire Committee

 

A Councillor representation is no longer required on this Committee, it is recommended not to make an appointment to this External Committee.

 

RECOMMENDATION

 

That:-

 

1.   Council determine Councillor representation on Committees for 2012-13, with it being noted that the Mayor is an ex-officio on all Council Advisory Committees.

 

2.   It be noted any available Councillor may attend Internal Advisory Committees;

 

3.   Council authorise all Councillor representatives on Internal Advisory Committees to arrange an alternate as required;

 

4.   Advisory Committee Charters be amended where necessary to reflect Councillor Representation;

 

5.   The amended Bushland Management and Lane Cove Bicycle advisory Committee Charters shown attached as AT-1 and AT-2 be endorsed; and

 

6.   Appointments not be made for the Golf Course Advisory Committee, Gore Hill Memorial Cemetery Trust, Lane Cove Public Art Advisory Committee, Possums Corner Management Committee and Willoughby/Ryde/Hunters Hill/Lane Cove District Bushfire Committee.

 

7.   Council dissolve the Central, East and West Ward Traffic Consultative Forums, Councillor Peer Review Group, Lane Cove Social Development Group and Lane Cove Sports Committee.

 

8.   Council merge the Local History Publications Committee into the Publications Editorial Taskforce.

 

 

 

Craig Dalli

Executive Manager

Corporate Services Division

 

ATTACHMENTS:

AT‑1 View

Amended Charter for Bushland Management Advisory Committee - October 2012

3 Pages

AT‑2 View

Amended Charter for Lane Cove Bicycle Advisory Committee - October 2012

4 Pages

 

 


Ordinary Council Meeting 15 October 2012

Nominations for Community Members on Council's Advisory Committees

 

 

Subject:          Nominations for Community Members on Council's Advisory Committees    

Record No:    SU827 - 50820/12

Division:         Corporate Services Division

Author(s):      Ian Naylor 

 

 

Executive Summary

 

Council convenes and supports a number of Advisory Committees and has called for members of the Lane Cove community to become involved as community representatives. This report details the nominations considered for appointment. It is recommended that Council endorse the recommendations of community representatives for Council’s Advisory Committees.

 

Background

 

Council is committed to ensuring the community is informed and encourage community participation in decision making. Council currently operates various Advisory Committees and participates in other committees to engage the community. Council’s Advisory Committees consider and advise on a wide range of local issues by providing a discussion forum for Council representatives, local stakeholders and community members.

 

On 12 September 2012, an advertisement was placed in the local paper North Shore Times seeking nominations from members of the community to become community representatives on the following committees:-

 

·    Lane Cove Bicycle Advisory Committee;

·    Bushland Management Advisory Committee;

·    Cameraygal Festival Committee;

·    Lane Cove Access Committee ;

·    Lane Cove Cultural Advisory Committee; and

·    Sustainability Advisory Committee.

 

In addition, information was placed on Council’s website (on the front page and under the ‘News and Events’ section) and E-Newsletters were sent to over 3500 subscribers via email. Letters of thanks were also provided to community representatives who served on Advisory Committees during the last Council term for their valuable contribution and they were also advised when nominations were advertised for the new Council term. Nominees were requested to read Council’s Code of Conduct for Community Members on Council’s Advisory Committees before applying.

 

Discussion

 

A complete list of nominations received by Council has been circulated separately to Councillors.

 

Lane Cove Bicycle Advisory Committee

 

The Lane Cove Bicycle Advisory committee has five (5) community representatives. A total of eight (8) applications were received and considered for nomination. Five (5) of those nominations are recommended for endorsement by Council:-

 

·    Susan Loane – cycles several times a week between Lane Cove and Macquarie University and has an interest in seeing improved bicycle infrastructure in Lane Cove.

·    Russell Webber –a longstanding member of the committee, as well as being involved in other bicycle committees and major bicycle projects in New South Wales.

·    Gavin Imhof – avid commuter cyclist for past 20 years, currently commutes to Darling Harbour for work and is interested in encouraging greater cycling participation.

·    David Merchant – cycles several times a week in and around Lane Cove and a member of the Lidcombe Auburn Cycling Club.

·    Rod Taylor – 15 years cycling in Sydney and Lane Cove, currently cycles 5-6 times a week and has cycled internationally for 50 years in Europe.

 

Recommendation

 

That Susan Loane, Russell Webber, Gavin Imhof, David Merchant and Rod Taylor be appointed as the community representatives for the Lane Cove Bicycle Advisory Committee.

 

Bushland Management Advisory Committee

 

The Bushland Management Advisory Committee has three (3) community representatives. Council received three (3) nominations from:-

 

·    Ruth Neumann;

·    Dr Lynne McLoughlin; and

·    Frances Vissel.

 

In addition, the charter also requires three (3) representatives from the Lane Cove Bushland & Conservation Society, they have advised that their nominations are; Shauna Forrest, Norma Stuart and Yvonne Barber.

 

Recommendation

 

That Ruth Neumann, Dr Lynne McLoughlin and Frances Vissel be appointed as the community representatives for the Bushland Management Advisory Committee.

 

Cameraygal Festival Committee 

 

The Cameraygal Festival Committee has 12 community representatives. Council received nominations from:-

 

·    Rod Tudge (long standing committee member);

·    Pat Madson (Lane Cove Historical Society);

·    Lyndall McNally (representing Lane Cove Youth Orchestra);

·    Sarah Balzer (representing Shinnyo-en Buddhist Temple);

·    Anthony Nolan (Actor, Theatre Sports, Teacher, Event Co-ordination);

·    Marie James (representing Centrehouse);

·    Joy Archer (Lane Cove Art Society);

·    Shirin Kanji (representing Lane Cove Music and Cultural Centre); and

·    Paul McGregor (representing Lane Cove Scouts).

 

The Committee’s constitution has the power to co-opt further members over the life of the Committee and it is expected this initial group will be supplemented with such additional members as the Committee sees fit.

 

Recommendation

 

That Rod Tudge, Pat Madson, Lyndall McNally, Sarah Balzer, Anthony Nolan, Marie James, Joy Archer, Shirin Kanji and Paul McGregor be appointment as the community representatives for the Cameraygal Festival Committee and the Committee continue to co-opt other members as required.

 

Lane Cove Access Committee

 

The Lane Cove Access Committee has five (5) community representatives and five (5) representatives of organisations involved in support and service delivery to persons with a disability. The committee also has the power to co-opt temporary members.

 

Three (3) community nominations were received from:-

 

·    Anthony Melinz;

·    Kay Freedman; and

·    John Baxter.

 

Three (3) representatives of organisations were received including:-

 

·    Two representatives from Lane Cove and Northside Community Services; and

·    James Scott (Northern Sydney Area Health Service).

 

Recommendation

 

That Anthony Melinz, Kay Freedman, John Baxter be appointed as the community representatives for the Lane Cove Access Committee.

 

Lane Cove Cultural Advisory Committee

 

The Lane Cove Cultural Advisory Committee has twelve (12) community representatives. The committee also has the power to co-opt temporary members. Nominations were received from the following organisations and individuals:-

 

·    Chrissie Lloyd (Lane Cove Art Society);

·    Graham Ball (Lane Cove Youth Orchestra);

·    Bill McLaughlin (Lane Cove Historical Society);

·    Kathy Elton (Lane Cove Choristers);

·    Anthony Nolan (Actor, Theatre Sports, Teacher, Event Co-ordination);

·    Emily Patterson (Lane Cove Theatre Company);

·    Dr. Anne Power (Lecturer, Music Education, University of Western Sydney); and

·    Kay Freedman (Centrehouse).

 

 

Recommendation

 

That Chrissie Lloyd, Graham Ball, Bill McLaughlin, Kathy Elton, Anthony Nolan, Emily Patterson, Dr Anne Power and Kay Freedman be appointed as community representatives for the Lane Cove Cultural Advisory Committee.

 

Sustainability Advisory Committee

 

The Sustainability Advisory Committee has five (5) community representatives, one alternate community representative, one youth representative, one representative appointed by the Lane Cove Bushland Management Advisory Committee and one business representative appointed by the Lane Cove Chamber of Commerce. A total of fifteen (15) applications were received and considered for nomination. No applications were received for the youth representative so it is proposed to appoint six community representatives plus an alternate and amend the charter to state where there is no application from a youth representative that an additional community representative be appointed. Seven (7) of those nominations are recommended for endorsement by Council:-

 

·    Jane Blackmore – Chairperson of Committee during last Council term. Background in Engineering, Science and Risk Management and bringing multi-disciplinary science together into decision making for urban sustainability.

·    Sjirk Bangma – Member of the committee in the last Council term. Degree in Environmental Science, interest in sustainable transport, waste and energy issues.

·    Jonathon Ladmore -  Member of the committee in the last Council term. President of Permapatch Community Garden and interested in education that impacts individuals actions on the environment.

·    Russell Webber - Member of the committee in the last Council term. Retired meteorologist and is interested in sustainable transport and bicycles.

·    Erin Cini –broad range of experience, qualifications and leadership within sustainability and infrastructure sectors. Strong commitment to all aspects of sustainability including economic and social aspects. Panelist for the 2012 Green Globe Awards.

·    Paul McGregor – Specialist consultant with expertise in energy efficiency solutions for buildings. Provided thermal modelling for Stringybark Grove project and currently undertaking Certificate 4 Course in Business Sustainability Assessments;

·    Alternate Community Member – Corinne Fagueret – Co-founder of sustainability initiative Lane Cove Bush Kids. Qualifications of a Masters of Environmental Studies and currently a researcher for Australian Research Institute for Environment and Sustainability.

 

The Lane Cove Chamber of Commerce have advised that David McLeod is their appointed representative and the Bushland Management Advisory Committee will consider their nomination at their first meeting.

 

Recommendation

 

That Jane Blackmore, Sjirk Bangma, Jonathon Ladmore, Russell Webber, Erin Cini, Paul McGregor and Corinne Fagueret (Alternate) be appointed as the community representatives for the Sustainability Advisory Committee.

 

Conclusion

 

This report detailed nominations received that for community representatives for Council’s Advisory Committees. It is recommended that Council endorse the recommendations for appointment of community representatives.

 

 

RECOMMENDATION

 

1.    That Council endorse the following nominations for Councils Advisory Committees:-  

 

a)    Susan Loane, Russell Webber, Gavin Imhof, David Merchant and Rod Taylor as the community representatives for the Lane Cove Bicycle Advisory Committee.

 

b)    Ruth Neumann, Dr Lynne McLoughlin and Frances Vissel be appointed as the community representatives for the Bushland Management Advisory Committee.

 

c)    Rod Tudge, Pat Madson, Lyndall McNally, Sarah Balzer, Anthony Nolan, Marie James, Joy Archer, Shirin Kanji and Paul McGregor be appointment as the community representatives for the Cameraygal Festival Committee

 

d)    Anthony Melinz, Kay Freedman and John Baxter be appointed as the community representatives for the Lane Cove Access Committee.

 

 

e)    Chrissie Lloyd, Graham Ball, Bill McLaughlin, Kathy Elton, Anthony Nolan, Emily Patterson, Dr Anne Power and Kay Freedman be appointed as community representatives for the Lane Cove Cultural Advisory Committee.

 

f)     That Jane Blackmore, Sjirk Bangma, Jonathon Ladmore, Russell Webber, Erin Cini, Paul McGregor and Corinne Fagueret(Alternate) be appointed as the community representatives for the Sustainability Advisory Committee.

 

2.    That the Sustainability Advisory Committee Charter be amended to state where there is no application from a youth representative that an additional community representative be appointed.

 

 

 

 

 

Craig Dalli

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 15 October 2012

296 and 300 Burns Bay Road - Compulsory Acquisition and Formal Closure of Adjacent Public Road

 

 

Subject:          296 and 300 Burns Bay Road - Compulsory Acquisition and Formal Closure of Adjacent Public Road     

Record No:    SU2589 - 41918/12

Division:         General Managers Unit

Author(s):      John Lee 

 

 

Executive Summary

 

This report considers property acquisitions necessary to improve access arrangements onto Burns Bay Road at the signalised “G turn” intersection that currently and directly services 290, 292 – 298 and 300 A, B and C Burns Bay Road and is intended to also provide access to future developments on 304 -314 and 316 -318 Burns Bay Road. 

 

The report recommends the compulsory acquisition of 296 Burns Bay Road being Lot 31 DP 540796 and parts of 300 Burns Bay Road being part of lot 103 in DP 1013285 and part of lot 300 in DP 785178 and the formal closure of public road of part of land which was intended to be dedicated as public road and shown as Lot 101 in DP 1013285. This section of road is located between 296 and 304 - 314 Burns Bay Road.  The extent of each proposed property acquisition is shown in AT-1.

 

Background

 

In 2000, DP1013285 was created which inter alia involved a land swap to provide parking to the units in 300 A, B and C Burns Bay Road resulting in Lot 101 being shown for road widening. 

 

Lot 300 in DP 785178 has an access handle to the public road part of which is required as part of a roundabout intersection.

.

Lot 103 in DP 1013285 comprises 3 Strata buildings in SP 7284, SP 7089 and SP 6522 respectively known as 300 A, B and C Burns Bay Road.  It also contains the constructed pavement benefiting Lot 300 in DP 785178.  Lot 103 in DP 1013285 abuts lot 101 in DP 1013285 over which the constructed pavement accesses the dedicated public road.

 

As part of the Metropolitan Strategy the LEP 2009 included rezoning of a number of properties which potentially access Burns Bay Road via the existing signalised intersection to 300 A, B and C Burns Bay Road to R4 high density residential. 

 

The following extract from the Strategic Major projects Plan 2007-2016 is included to demonstrate Council’s long term intention in regard to access in this vicinity:

 

“Given the traffic volumes and alignment of Burns Bay Road, right turn movements from either this site or the Tuta site onto Burns Bay Road is unlikely to be supported without a signalized intersection.

 

It is unlikely that RTA would agree to any access off Burns Bay Road to serve 314 Burns Bay Road. Future access to Tuta off Burns Bay Road is likely to be limited to left in / left out possibly with deceleration and acceleration lanes respectively. In any event, available sight distance is limited and Carisbrook House has an influence on any deceleration /acceleration lane construction. Combining the proposed vehicular access to the site as a public road through to Tuta via the signalized intersection for 300 Burns Bay Road is therefore considered good planning.”

 

To accommodate the additional residential traffic generated by these developments it is necessary to realign the eastern leg of the intersection and include an additional lane.  The realignment affects an existing commercial building at 296 Burns Bay Road and parts of the “access handles” to 300 A, B and C.

 

As supporting documentation to the LEP 2009, a network assessment was undertaken by Traffic & Transport Planning Associates. The report concluded that in order to upgrade the eastern leg of the signalised intersection, acquisition of 296 Burns Bay Road was required. 

 

Discussion

 

The net increase in units likely to access this intersection is in the order of 400 units. Overall, the Burns Bay Precinct includes all properties from 288 Burns Bay Road through to 316-322 Burns Bay Road (“Tuta site”). This Precinct will consist of over 550 units once it is fully developed. The existing road geometry of the public road including grading, alignment, sight lines is not adequate to undertake the modifications necessary to meet the anticipated future demand without acquisition of the stand alone commercial building at 296 Burns Bay Road.

 

Access across the 314 Burns Bay Road has been part of a preferred network solution for access to the Tuta site and included in the Major Projects Plan. 

 

AT-2 is a concept plan of the access road across 304-314 Burns Bay Road incorporating a community facility below the road pavement, made possible due to the difference in levels between the existing access from 300 Burns Bay Road and the disused upper bowling green.

The buildings as shown on 304-314 Burns Bay Road are conceptual only at this stage.

 

Design for the road and structural components of the community space below has commenced with a view to being in a position to commence construction in the first quarter of 2013.

 

Without pre-empting the traffic outcomes for the current redevelopment proposal for the Tuta site, a south / northbound leg to/from the Tuta site is considered inevitable from a functional network perspective, whilst also possibly providing future access to Council’s future residential redevelopment at  304 - 314 Burns Bay Road.  Nevertheless it is recommended the JRPP considering the redevelopment of the Tuta Site be made aware of Council’s longstanding intention for an access road to be constructed to facilitate north bound movements to and from and south bound movements into the Tuta site.

 

As the location of lot 101 DP 1013285 marked “D” in Attachment 1 (set aside for road) is south of the signalized intersection, its location is not suitable for proper integration with the intersection.  This lot has been constructed and currently provides rear parking access to 296 Burns Bay Road.

 

Part of Lot 101 adjacent to lot 103 will still be required for road purposes providing public road access to both 304 – 314 and potentially to 316-318 Burns Bay Road.

 

The current private road arrangements provide access to lot 300 DP 785178 and SP  53852 over Lot 103 DP 1013285.  It is preferable to formalise the public road access to lot 300 DP 785178 and SP 53852 and facilitate the construction of a roundabout within public road.

 

Note:  As discussed below, a notice of compulsory acquisition does not preclude direct negotiation with the owners of the respective parcels of land.

 

To facilitate improvements to the Burns Bay Road intersection and current access road it is proposed that:-

a)         Lot 31 DP 540796 – 296 Burns Bay Road marked  “C” in AT-1 be compulsory acquired from the current owner under the Just Terms Compensation Act;

b)         Those parts of Lot 300 DP 785178 (300 Burns Bay Road) and Lot 103 DP 1013285 (300 A B and C Burns Bay Road) marked  “A” and “B” respectively in AT-1 be acquired by compulsory acquisition under the Just Terms Compensation Act;

c)         In accordance with the Memorandum of Understanding (MOU) dated April 2006 with the Department, an application be made to the NSW DPI Catchment and Lands Office to formally close part of Lot 101 DP 1013285 shaded and marked “D” in AT-1 for vesting in Council.  Notification and community consultation for the road closure proposal will be carried out in accordance with the MOU and Statutory provisions; and

d)         Council prepare a detailed design of the intersection with Burns Bay Road, both existing and proposed internal intersections to the Burns Bay Precinct and the access road across 304-314 Burns Bay Road with a view to call tenders for the works once the land acquisitions have been gazetted.

 

Land Acquisition (Just Terms Compensation) Act

 

Under the Land Acquisition (Just Terms Compensation) Act, land may not be acquired by compulsory process unless the Authority (Council) has given notice to the owners of the land its intention to do so.

 

The Authority is also not prevented from acquiring the land by agreement after giving the proposed acquisition notice.

 

Notice is required to be given for a minimum of 90 days after which the process (either by compulsion or by agreement) must be completed as soon as practical.

 

The Act provides for the payment of compensation and the relevant matters to be taken into consideration.

 

Funding

 

Funding for the acquisition of the properties and associated works is available and will include Section 94 contributions, moneys held in reserve from the sale of Nield Ave for such a purpose and developer contributions.

 

 

RECOMMENDATION

That Council:

1.   Commence the compulsory acquisition under the Land Acquisition (Just Terms Compensation) Act of Lot 300 DP 785178 (300 Burns Bay Road) and Lot 103 DP 1013285 (300 A B and C Burns Bay Road) marked  “A” and “B” respectively in AT-1 for public road purposes and that a further report be submitted to Council on the progress of the negotiations and acquisition process;

2.   Commence the compulsory acquisition under the Land Acquisition (Just Terms Compensation) Act  of those parts of Lot 300 DP 785178 and Lot 103 DP 1013285 marked  “A” and “B” respectively in AT-1 for public road purposes and that a further report be submitted to Council on the progress of the negotiations and acquisition process;

3.   In accordance with the MOU dated April 2006 with the NSW DPI Catchment and Lands, lodge a formal application and proceed with the public notification to close part of  Lot 101 DP 1013285 shaded and marked “D” in AT-1 for vesting in Council and that a further report be submitted to Council outlining the submissions received with respect to the proposed road closure;

4.   Note that a detailed design of the intersection with Burns Bay proposed internal intersections and the access road across 304-314 Burns Bay Road to incorporate the shell for a community facility below has been commissioned; and

5.   Authorise the Mayor and General Manager to:-

a)  Execute the road closure plan, Administration Sheet, section 88B Instrument and any related documentation in respect to the proposed road closure;

b)  Execute the contract for sale and other relevant documentation with respect to the compulsory acquisition of Lot 31 DP 540796 – 296 Burns Bay Road marked  “C” in AT-1;

c)  Execute the contract for sale and other relevant documentation with respect to the compulsory acquisition of those parts of Lot 300 DP 785178 and Lot 103 DP 1013285 marked  “A” and “B” respectively in AT-1; and

d)  Attach the seal of Council to related documents if required.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Extent of Proposed Property Acquisitions

1 Page

AT‑2 View

Concept Plan of the Access Road and Improvements

1 Page

 

 


Ordinary Council Meeting 15 October 2012

LEP: Open Space Amendments Post-Exhibition

 

 

Subject:          LEP: Open Space Amendments Post-Exhibition    

Record No:    SU4506 - 41931/12

Division:         Environmental Services Division

Author(s):      Stephanie Bashford 

 

 

Executive Summary

Lane Cove’s principal urban planning document is the Local Environmental Plan (LEP) 2009. It is necessary on occasion to amend the LEP, and the process for an amendment is to draft a “planning proposal”, which the Department of Planning & Infrastructure is requested to approve for public exhibition.

This report relates to a planning proposal (Planning Proposal 12/2012) to correct certain mapping anomalies relating to open space zoning affecting a number of public properties and one (1) private residence. These amendments relate either to cartographic errors / historic zoning discrepancies or to unintended consequences of zones approved by Council in approximately a dozen sites. Each of the proposed amendments would return the zoning to that intended either under Council’s policies in former planning documents or in approved land uses, permitting these sites to realise their appropriate land use potential.

The proposal has been exhibited in accordance with Council’s Consultation Policy, with one (1) public submission being received. The submission requested that, in three (3) of the exhibited areas, the RE1 Public Recreation Zone area be minimised. 

Council’s Manager - Open Space supports one (1) of the amendments proposed in the submission, the Greenwich Scout Hall RE1.  This area is proposed to be reduced to cover only the immediate area of the building footprint, rather than other surrounding land.

The submission also suggested two (2) other areas for future zoning amendments, which may be the subject of a further report.

Council is requested to approve the LEP planning proposal as exhibited, subject to the amendment to reduce the Greenwich Scout Hall RE1 area as above, for submission to the Department for finalisation. A copy of the exhibited planning proposal is attached at AT-1.  A copy of the proposed amendment map for the Greenwich area is at AT-2.

Background

The LEP zones Lane Cove’s open space lands as either Public Recreation RE1 (active recreation, parks) or Environmental Conservation E2 (predominantly bushland). It is supported by the Lane Cove Community Land Management Plan, which adds details for the maintenance of Council sites.

On 6 February 2012, Council received a report on the open space zones and resolved to:-

1.      Submit a planning proposal to correct mapping anomalies in LEP 2009 and

2.      Update the Community Land Management Plan to accord with the updated land use provisions.

On 17 April, Council received the Department’s Gateway letter of approval to exhibit the planning proposal, shown attached as AT-3.  It included a requirement to consult with the NSW Rural Fire Service prior to the commencement of the exhibition, in accordance with Section 117 Direction 4.4: Planning for Bushfire Protection. The RFS did not object to the planning proposal as shown attached as AT-4.

The planning proposal was exhibited from 11 July to 21 August and one (1) public submission was received from the Lane Cove Bushland & Conservation Society, shown attached as AT-5 and discussed below. It is recommended that the planning proposal should proceed to finalisation.

If the Department gazettes the LEP amendments, the consequent Community Land Management Plan amendments would then be the subject of a future report and exhibition.

Discussion

 

Gateway Requirements

 

The requirements of the Department’s LEP Gateway were undertaken as follows:-

1.    Consultation was required with the NSW Rural Fire Service: This was undertaken, as above.

2.    The Department classified the proposal as “low impact”, requiring exhibition for only fourteen (14) days. Exhibition was, however, held for the six (6) weeks under Council’s Consultation Policy.

 

The following is a summary of the proposals on which no public comments were made. The Public Submission Section below then discusses Areas 3, 5 and 8 on which comments were received.

Area 1: Burns Bay

This land had been used for a considerable time by the Sydney University Rowing Club, before the destruction of the rowing sheds in a fire. It forms the southern half of a park, and includes open grass and car parking on hard surface areas. The E2 zoning was incorrectly applied in finalization of the maps in August 2008 for submission to the Department, and is proposed to be returned to the Public Recreation RE1 Zone, which had correctly been shown in the Draft LEP.

Proposal – as exhibited: Change from Environmental Conservation E2 to Public Recreation RE1.

Area 2 - Lane Cove West River Area

This site comprises two (2) lots: (i) a Council-owned foreshore strip and (ii) the rear part of No.355 Burns Bay Rd, a private residential property which formerly extended to the river until Council purchased the foreshore section. Both are zoned RE1 currently.

 

The Council-owned land should be zoned Environmental Conservation E2, as it forms a contiguous strip of public bushland with the public foreshore to the north and south. The narrow residue of private land at No. 355 east of Council’s property should be zoned Low Density Residential R2, as it forms part of the private house lot. This has been the standard approach following other foreshore purchases by Council in that area to date.

 

Proposals – as exhibited:-

(i)         Change Council foreshore from Public Recreation RE1 to Environmental Conservation E2

(ii)        Change rear of private property to Low Density Residential R2.

 

Area 3 - Tambourine Bay Rowing Shed

 

Please see the Public Submission Section below.

 

Area 4 - Blackman Park House

 

No.3 Lloyd Rees Drive, to the south of the roadway, is occupied by public tennis courts and a Council-owned house, which is currently a residential tenancy. The lot has been predominantly zoned for recreation both in the former LEP 1987 and the current LEP 2009, but with the south-eastern corner where the house is situated zoned as bushland.

 

The Open Space Manager agrees with fine-tuning the boundary between the RE1 and E2 zones to reflect the site’s residential and recreational uses and allow for flexible options in planning the site’s future.

Proposal – as exhibited: Change from Environmental Conservation E2 to Public Recreation RE1.

 

Area 5 – Aquatic Park, Longueville

 

Please see the Public Submission Section below.

Area 6 - No. 3 Dunois St

The Public Recreation RE1 zoning applying east along the foreshore was applied to this site in LEP 2009, as it automatically replicated the inaccurate Open Space Recreation 6(a) from LEP 1987. It is a residential house lot and should be corrected to Low Density Residential R2.

Proposal – as exhibited: Change from Public Recreation RE1 to Low Density Residential R2.

Area 7 - Coronation View Point

This park is listed on Council’s Heritage Register and comprises four (4) lots. The eastern-most lot was incorrectly zoned as High Density Residential R4 under LEP 2009 in continuation of the LEP 1987’s flats zoning of Residential 2(c ) to the east. This should be corrected to Public Recreation RE1 to reflect its use as a park

Proposal – as exhibited: Change from High Density Residential R4 to Public Recreation RE1.

Area 8 - Greenwich Scout Hall

Please see the Public Submission Section below.

Area 9 - Council’s Possums Corner Child Care Centre

This is located on Mowbray Rd at the western end of the industrial area. The site is predominantly zoned Light Industrial IN2, in which child care centres are permissible. However the E2 zone covering bushland along Epping Road incorrectly extends across a southern portion of the site. It is proposed to zone the entire child care site to IN2.

Proposal – as exhibited: Change from Light Industrial IN2 to Environmental Conservation E2.

Area 10 - Manns Point

This is a strip of foreshore land at the eastern tip of Manns Point Reserve, Greenwich. Although it has a road to the lookout, it is predominantly vegetated, and the Open Space manager recommends that it is appropriate to be included in the adjacent E2 area. Under the LEP 1987, the area as a whole was Bushland 6(a). Roads are permissible in the E2 zone.

 

Proposal – as exhibited: Change from Public Recreation RE1 to Environmental Conservation E2

Public Submission

One (1) public submission was received, being from the Lane Cove Bushland & Conservation Society. It proposes three (3) areas for possible change to the area of the proposed Public Recreation RE1 Zone maps exhibited in the planning proposal. These are:-

·    Area 3: Tambourine Bay Rowing Club

·    Area 5: Aquatic Park - North Shore Rowing Club and

·    Area 8: Greenwich Scout Hall.

The submissions are discussed below.

 (i)        Tambourine Bay Rowing Club (Area 3)

                                  

 

Current LEP 2009                                                            Exhibited map

                      

 

This occupies a small portion of Council land under lease to Macquarie University, located at the southern end of a bush track adjacent to St Ignatius College. The whole bush track was zoned E2 in the DLEP open space review, but this precludes the rowing club’s activities (other than under existing use rights) at the southern end.

·    It is intended to rezone only that southern end portion to RE1, and to retain E2 zone over the majority of the bush track.

·    An Environmental Protection zone layer applying under LEP 2009 will be retained over the whole lot. This requires Council to consider the impact of any proposed development on the vegetation, topography and distinctive features of the land.

Submission

It was submitted that “the minimum area” should be applied to the Tambourine Bay Rowing Club site’s proposed Public Recreation RE1 zoning.

Comment

Council’s Manager - Open Space considers that the exhibited map is satisfactory without amendment, as the site is small in size relative to the E2 zone open space adjacent to the north, and has been disturbed land in use for rowing club uses for some time, as indicated in the aerial photograph.

Final proposal: Change from Environmental Conservation E2 to Public Recreation RE1.

(ii)        Aquatic Park Rowing Club (Area 4)

                    

 


Current LEP 2009                                                            Exhibited map

             

The North Shore Rowing Club site is partially located on Council’s foreshore within Aquatic Park, although it is predominantly located over reclaimed land controlled by NSW Roads and Maritime Services. This site is proposed for the development of a new rowing club building, following the destruction of the former facility by fire. The LEP zoned the Park in two (2) sections: Public recreation RE1 over the active recreational areas, which also include to the east the Lane Cove 12 Foot Skiff Club and the Sea Scouts clubhouses, and Environment Conservation E2 over sensitive bushland at the western end.

The boundary between the RE1 and E2 zones is proposed to be realigned to ensure that the North Shore Rowing Club’s potential redevelopment is located within the active RE1 zone.

Submission

It was submitted that “the minimum area” (not specified) should be applied to the Aquatic Park Rowing Club site’s proposed RE1 area.

Comment

The draft amendment area was proposed by Council’s Human Services Division having regard to potential building designs to meet modern requirements of the club. The delineation of the zone boundary does not commit Council to development within bushland area, but allows for future clarification of the appropriate footprint at the DA stage, in liaison with Council’s Human Services and Open Space & Urban Services Divisions and with Councillors.

Having regard to the need to balance bushland preservation with the Rowing Club’s redevelopment capacity, the zoning area is recommended to proceed as exhibited.

Proposal – as exhibited: Change from Environmental Conservation E2 to Public Recreation RE1.


(iii)       Greenwich Scout Hall (Area 8)

                 

 

Current LEP 2009                                                            Exhibited map

  

This site is located in the north-western corner of a large area of bushland zoned E2. It is proposed to rezone the small area of land within which the building footprint is situated to RE1, to allow for the Hall’s upgrading if required.

The exhibited map had indicated RE1 over a wider area of land bounded by two (2) footpaths linking the Hall to Greendale St and Eastview St

Submission

It was submitted that the proposed RE1 area should be reduced to cover only the immediate area of the Scout Hall. This has been supported by the Greenwich Community Association in discussions relating to the conservation of bushland in the vicinity of the Scout Hall between Eastview St and Greendale St. 

Comment

Council’s Manager - Open Space supports the public submission and recommends that the active recreation land be reduced, with the aim of minimising environmental impacts, in view of the significance of the surrounding bushland.

Proposal - boundary amended post-exhibition-– see AT 2: Change from Environmental Conservation E2 to Public Recreation RE1, reducing the RE1 zone to cover only the immediate area around the Scout Hall’s building footprint.

Note

The public submission also requests that two (2) other areas be considered for rezoning which were not part of the current planning proposal exhibition, being:-

(i)   An area below Carisbrook House and along the foreshore (north of Linley Lane): This area has been zoned for active recreation under both LEP 1987 and LEP 2009. However the Open Space Manager supports the submission’s proposal for rezoning to Environmental Conservation E2, having regard to its relatively undisturbed environmental quality.

(ii)  An area owned by St Ignatius College, west of the Tambourine Bay Rowing Club site in Area 3 above: As this is private property, an alternative appropriate zoning would need to be considered, as E2 is a zone applied to public land in the LEP.

These two (2) proposals may be the subject of a separate report and exhibition following further investigation by staff.

Conclusion

This purpose of this planning proposal is to overcome mapping anomalies and historical discrepancies relating to a number of public properties and one (1) private residence, to permit these sites to realise their appropriate land use potential. The planning proposal was exhibited in accordance with the requirements of the Department’s Gateway determination and Council’s Consultation Policy.

One (1) public submission was received, as a result of which it is proposed to amend the map relating to the Greenwich Scout Hall to restrict the area of the Public Recreation RE1 Zone to the area covered by the building footprint, to protect the environmental quality of the bushland in the vicinity. The Open Space Manager supports this amendment.

Council is requested to approve the LEP planning proposal as exhibited, subject to the above amendment, for submission to the Department for finalisation.

 

RECOMMENDATION

That:-

1.    Council approve LEP Planning Proposal 12/2012 – Open Space as exhibited for submission to the Department requesting finalisation by amendment of LEP 2009, subject to the following post-exhibition amendment:-

·   Area 8: Greenwich Scout Hall site be rezoned from Environmental Conservation E2 to Public Recreation RE1, in accordance with the map attached at AT 2 to this Report in replacement of the map exhibited for this area.

2.    The Community Land Management Plan be updated to accord with zoning amendments following their finalisation by the Department of Infrastructure & Planning.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Planning Proposal 12/2012 - Open Space as Exhibited

15 Pages

AT‑2 View

Area 8: Greenwich Scout Hall Draft Zoning Map Post-Exhibition

1 Page

AT‑3 View

Gateway Determination Letter

3 Pages

AT‑4 View

NSW Rural Fire Services Response

1 Page

AT‑5 View

Public submission

1 Page

 

 


Ordinary Council Meeting 15 October 2012

DCP Draft Amendment 3 - Supermarket Parking - Finalisation

 

 

Subject:          DCP Draft Amendment 3 - Supermarket Parking - Finalisation    

Record No:    SU4830 - 50329/12

Division:         Environmental Services Division

Author(s):      Vivienne Albin 

 

 

Executive Summary

 

At its meeting of 16 July 2012, Council resolved to exhibit amendments to the Development Control Plan (DCP) to increase the amount of car parking required for supermarkets, in line with RMS standards, exhibited as Draft Amendment 3. Subsequently, DCP Draft Amendment 3 was exhibited from 1 August 2012 to 12 September 2012. Three (3) submissions were received.

 

The purpose of this report is to inform Council of the issues raised in submissions and recommend DCP Draft Amendment 3 for adoption. 

 

Background

 

The comprehensive DCP came into effect on 22 February 2010, supporting the LEP gazetted on 19 February 2010. While the LEP is the statutory planning document, the DCP is the detailed non-statutory policy containing development standards grouped into seventeen chapters reflecting development types and issues.

 

When the comprehensive DCP came into effect in February 2010, it transferred existing controls for car parking and other matters from the former range of separate DCP’s. Under these controls, a development application for a supermarket would be assessed at the generic retail rate of 1 space per 40m2 of gross floor area. The RTA (now Roads and Maritime Services - RMS) “Guide to Traffic Generating Developments 2002” provides for 1 car space per 23.8m2 of gross floor area for supermarkets. It is appropriate that Council consider amending the comprehensive DCP standard based on the current RMS Guidelines.

 

Discussion

 

Submissions

 

The DCP Draft Amendment 3, shown attached as AT-1, was exhibited from 1 August 2012 to 12 September 2012. Three (3) submissions were received, two (2) from individuals and one (1) from a Resident Association.

 

One (1) submission supported the amendment provided it does not cause a supermarket price increase or destroy the village atmosphere. Another submission requested to know what is the current supermarket parking rate. The third submission made comments generally about car parking and also supported the proposed rate for supermarkets.

 

Comment

 

It is unlikely that the parking provision rate for a supermarket would affect prices.

 

The Lane Cove Village currently has three supermarkets, and it is unlikely that the change in the parking provision rate for future supermarkets would affect the village atmosphere where supermarkets are already established. The development of supermarkets with appropriate parking outside the Village may in fact support the continuation of the village atmosphere by not allowing the Village to become overly congested.

As included in the report to Council on 16 July 2012 (and attached to the exhibition material), currently supermarket parking provision rates are calculated using the general retail parking rate of 1 space per 40m2 of floor area.

 

Comments received from the Resident Association included support for the proposed amendment. Other comments from the Resident Association are not relevant to this report but will be considered for the next appropriate DCP amendment.

 

In summary, no issues were raised in submissions necessitating changes to the exhibited provisions.

 

Conclusion

 

This report outlines the submission received during the public exhibition of DCP Draft Amendment 3 which proposes to increase the car parking requirements for supermarkets, based on RMS Guidelines, from 1 space per 40m2 to 1 space per 23.8m2.  Three (3) submissions were received however no issues were raised in submissions necessitating changes to the exhibited provisions.  It is recommended that DCP Draft Amendment 3, as exhibited, be adopted.

 

 

 

RECOMMENDATION

 

That Council:-

 

1.   Adopt Development Control Plan Draft Amendment 3, as exhibited, and shown at AT-1, to increase car parking requirements for supermarkets from 1 space per 40m2 of gross floor area to 1 per 23.8m2 of gross floor area.

 

2.   The adoption of DCP Amendment 3 be advertised in a local newspaper and the persons who lodged submissions be advised of Council’s resolution.

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

DCP Draft Amendment 3 - Supermarket Parking - Draft Provisions

1 Page

 

 


Ordinary Council Meeting 15 October 2012

Assignment of Lane Cove Market Square Leases

 

 

Subject:          Assignment of Lane Cove Market Square Leases    

Record No:    SU1460 - 50744/12

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

Executive Summary

 

Council has received a request from Woolworths to assign its leases at Lane Cove Market Square to Petra Custodian Limited, a wholly owned subsidiary of Woolworths Limited. It is recommended that Council agree to the assignment and execute the documents.

 

Background

 

Woolworths Limited by letter dated 25 September 2012 has written to Council proposing the assignment of its leases at Lane Cove Market Square to Petra Custodian Limited, a wholly owned subsidiary of Woolworths Limited, also known as Shopping Centres Australasia Property Group Pty Ltd. From reports in the media it is apparent Woolworths is proposing to list a property trust and it is proposed to include the Market Square property. The letter indicates that Woolworths will guarantee the obligations under the lease. Separately Woolworths have agreed to meet Council’s costs relating to the transaction.

 

Discussion

 

There are two (2) leases between Council and Woolworths Limited in relation to the Market Square property.  Both leases are for an initial period of 50 years with an option to renew on each lease for a further 49 years. The first lease relates to the supermarket, retail space and arcade and the second lease is for the Gymnasium.

 

Legal advice has been obtained from TressCox Lawyers (Christopher Conolly, Partner, Accredited Specialist Property Law) who acted on behalf of Council in relation to the original leases, and a second independent advice from Matthews Folbigg Lawyers (John Boland, Local Government Director, Accredited Specialist in Property Law, Accredited Specialist in Business Law), which has been circulated separately to Councillors on a confidential basis. The following is based on the advices which are in agreement in relation to the matters.

 

The assignment of leases in the commercial world is a regular occurrence and in that regard the leases contemplated such a situation and contain particular clauses to deal with such an eventuality.

 

Each of the leases deals with assignment in clause 11, Transfer and other dealings, which is identical in each lease (except for clause 11.5(b)). Clause 11 includes an entitlement for Woolworths to assign the lease to a related corporation. Clause 11.3 requires Woolworths Limited and the assignee to sign an Assignment Deed with Council and provide a guarantee, which may be a guarantee by Woolworths Limited. Woolworths Limited have agreed 'not to be released from its obligations under the leases'. Accordingly, all the obligations of the lease may be enforced against Woolworths Limited.

 

In terms of the risk to Council of this transaction, there is no change in risk as Woolworths Limited will continue to be bound to perform the obligations under the lease. This will continue notwithstanding that Petra Custodian Limited is listed on the stock exchange and ceases to be a subsidiary of Woolworths Limited.

 


Conclusion

 

The two (2) leases between Council and Woolworths Limited in relation to the Market Square property provide for their assignment. Woolworths Limited will provide a guarantee going forward that they will continue to be bound to perform all obligations under the lease, despite the assignment to a related corporation, meaning the risk to Council is unchanged. Council’s solicitors will prepare the assignment deed and it is recommended Council execute it.

 

 

RECOMMENDATION

 

That:-

 

1.    Council agree to the assignment of the two (2) leases (Registered Leases AH191337 and AH191338) between Council and Woolworths Limited in relation to the Market Square property to Petra Custodian Limited, a wholly owned subsidiary of Woolworths Limited, subject to Woolworths Limited guaranteeing 'not to be released from its obligations under the leases' and meeting Council’s costs relating to the transaction.

 

2.    Council’s solicitors prepare assignment deeds and the Mayor and General Manager be authorised to execute the documents and affix the Common Seal of Council, if required.

 

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 15 October 2012

Local Government Association Conference 2012

 

 

Subject:          Local Government Association Conference 2012    

Record No:    SU4914 - 49244/12

Division:         Corporate Services Division

Author(s):      Ian Naylor 

 

 

Executive Summary

 

The 2012 Local Government Association Conference will be held from Sunday 28 October until Tuesday 30 October 2012 in Dubbo.  The purpose of this report is to determine Council’s voting delegates for 2012 Local Government Association Conference.

 

Discussion

 

The Local Government Association Conference provides an opportunity for NSW councils to submit motions on issues relating to NSW Local Government, which are then debated and voted on by the voting delegates of the Conference. Council is entitled to three (3) voting delegates, the number of voting delegates for each council is determined using a sliding population scale. Council in the past have also provided an opportunity for other Councillors to attend as an observer. 

 

Motions

 

Council has previously adopted the following motions for consideration at the 2012 Local Government Association Conference:-

 

Local Government Association Constitution

 

1.       That the quorum for a Conference of the Local Government Association be fifty (50) percent of delegates and members of the Executive Committee to the Conference plus one (1). The business of a Conference shall not be conducted unless a quorum is present. Quorum shall be determined each morning from the delegates in attendance.

 

2.       That the LGSA write to Fair Work Australia to seek approval of this change to the constitution and if Fair Work Australia doesn’t give approval then the LGA withdraw its membership from Fair Work Australia and become an independent organisation governed by the duties provisions provided in the Corporations Law.

 

Development of a Local Government Reconciliation Action Plan

 

That the Local Government Association in conjunction with Reconciliation Australia, Aboriginal

Elders, ALC and other stake holders seek to develop a Local Government RAP.

 

Advertising Requirements for Local Government

 

That the Local Government Association make representations to the State Government to

amend the advertising requirements to allow Councils the option of using either electronic

means or newspapers where an advertisement is required in any Act or Regulation.

 

Ban or Impose a Levy on Free Single-use Plastic Shopping Bags

 

That the Local Government Association make representations to the State and Federal

Government ministers to introduce legislation that would ban or impose a levy on free single use

plastic shopping bags, as a timely measure that:-

 

a)   shows solidarity with the stated position of the LGSA in supporting ‘extender producer responsibility’ by retailers and waste reduction at the source;

b)   notes the lack of legislation to impose a levy on free single-use plastic bags;

c)   reinforces a levy or ban as an important state and national measure to decrease packaging litter, already successfully modeled by national retailers, Target, Aldi and Bunnings; by legislation passed in the states of South Australia, Northern Territory and ACT; by towns such as Coles Bay (Tasmania) and Mogo (southern NSW) in 2003, and planned by Council for the City of Freemantle in 2012;

d)   reduces the effects of environmental pollution on animal and human life; and

e)   reduces the financial impost single-use plastic shopping bag waste has on Councils.

 

 

 

RECOMMENDATION

 

That Council determine its three (3) voting delegates for 2012 Local Government Association Conference and the Councillors to attend as observers.

 

 

 

 

 

 

Craig Dalli

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 15 October 2012

Policy on Payment of Expenses and Facilities to Councillors

 

 

Subject:          Policy on Payment of Expenses and Facilities to Councillors    

Record No:    SU245 - 49205/12

Division:         Corporate Services Division

Author(s):      Ian Naylor 

 

 

Executive Summary

 

The purpose of this report is to give public notice of Council’s intention to adopt an amended Policy on Payment of Expenses and Provision of Facilities to Councillors, as required by the Local Government Act 1993. 

 

Discussion

 

Section 252-253 of the Local Government Act 1993, requires a Council to annually review its policy concerning the payment of expenses and provision of facilities to Councillors, give public notice for 28 days of the intention to adopt the policy and submit the adopted policy to the Division of Local Government by 30 November each year. 

 

Since the adoption of the policy last year, minor amendments have been made to the policy to reflect the provision of name badges and internet access for portable personal computers. The amended policy dated 15 October 2012, is shown attached as AT-1.

 

Conclusion

 

It is recommended that Council give public notice of its intention to adopt this amended policy and subject to no objections being received adopt this policy and provide a copy to the Division of Local Government in accordance with legislative requirements.

 

 

RECOMMENDATION

 

That:-

 

1.   Public notice be given of the intention to amend and adopt Council’s Policy on Payment of Expenses and Provision of Facilities to Councillors dated 15 October 2012 and shown attached as AT-1;

 

2.   Subject to no objections being received, Council adopt the amended Policy on Payment of Expenses and Provision of Facilities to Councillors; and   

 

3.   A copy of the amended Policy on Payment of Expenses and Provision of Facilities to Councillors be sent to the Division of Local Government in accordance with legislative requirements.

 

 

Craig Dalli

Executive Manager

Corporate Services Division

 

ATTACHMENTS:

AT‑1 View

Draft Policy on Payment of Expenses and Facilities to Councillors

6 Pages

 

 


Ordinary Council Meeting 15 October 2012

Funding under Round 5 of the Sustainability Small Grants Program

 

 

Subject:          Funding under Round 5 of the Sustainability Small Grants Program    

Record No:    SU4822 - 51734/12

Division:         Environmental Services Division

Author(s):      Claire Budden 

 

 

Executive Summary

 

This report advises of organisations seeking funds under Round 5 of the Sustainability Small Grants Program. Council received three (3) applications seeking a total of $5850.00 applied for in funding. The report recommends providing funding to the total of $4000.00.

 

Background

 

Council, under Section 356 of the Local Government Act 1993, may grant financial assistance to organisations. This report discusses the application process for Round 5 of the Sustainability Small Grants Program and recommends Council provide the grants nominated. 

 

Under the program Council calls for applications for financial assistance from organisations either based in Lane Cove Local Government Area (LGA), or if not based in the LGA, whose assistance addresses identified needs of people within the LGA. 

 

Groups on Council’s financial assistance register were notified of the Sustainability Small Grants Program, and the program was promoted on Council’s website and through the Sustainability

E-Newsletter.  Applications closed on Monday 3 September 2012.

 

Discussion

 

All applications were assessed against the criteria provided in AT-1 by a panel comprising of the Chair of the Sustainability Advisory Committee and staff.  Applicants were required to show how their application could meet the needs of Lane Cove by referring to Council’s Sustainability Action Plan. Included in AT-2 is a summary of all the applications, panel consideration and recommended funding.

 

The budget for the Sustainability Small Grants Program includes a provision of $20,000 in funding for this financial year (Round 5 and Round 6).

 

Conclusion

 

Council’s Sustainability Small Grants Program assists the development of a range of initiatives that are of direct and practical benefit to a sustainable Lane Cove community. Council’s Sustainability Action Plan provides guidance to assist in identifying priority projects for funding.

 

 

 

 

RECOMMENDATION

 

That Council:-

1.    Endorse funds under Round 5 of the Sustainability Small Grants Program for the following projects:-

 

·    $2000 – Chatswood South Perma Patch Inc; and

·    $2000 – LCM Anglican Churches.

2.    Give Public Notice of the proposed funding under Round 5 of the Sustainability Small Grants Program, and subject to no objections being received, grant the funds as outlined above.

 

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Selection Criteria for Round 5 of Sustainability Small Grants Program

1 Page

AT‑2 View

Summary of Grant Applications received under Round 5 and Panel Recommendations

1 Page

 

 


Ordinary Council Meeting 15 October 2012

Conduct of the 2012 Council Elections

 

 

Subject:          Conduct of the 2012 Council Elections    

Record No:    SU4523 - 51735/12

Division:         General Managers Unit

Author(s):      Craig Wrightson 

 

 

Executive Summary

 

The purpose of this report is to update Council on the conduct of the 2012 Election and to provide an opportunity for Councillors to make comment on changes that may improve the election process in the future.

 

Background

 

The Local Government and Shires Associations of NSW applauded the passing of the Local Government Amendments Bill 2011, which enabled councils in NSW to conduct their own elections. The change of legislation gave councils the flexibility and choice to determine if they will manage the election themselves or appoint the NSW Electoral Commission to do so. The pressure to make this change stemmed from local government’s concern that the cost of conducting elections had increased significantly since the Electoral Commission took over the full conduct of elections from March 2004.

 

Discussion

 

Neither the full Electoral Commission nor full General Manager conducted elections are considered optimum by staff. Council Staff upon being advised of the changes wrote to the Premier on 25 July 2011, requesting a return to the hybrid model, which was supported by councils and the previous Electoral Commissioner. Under a hybrid model, the NSW Electoral Commission manages the process, sources all materials and appoints a Returning Officer for the conduct of the election with councils being liable for these costs. All other costs such as computers, telephones, brochures, training and staff costs were borne by the council. This is the most cost effective arrangement for councils. The current NSW Electoral Commissioner does not support the hybrid model. This is not in the best interests of the State and Council’s efforts to minimise the cost of the election to the ratepayers.

 

In the case of this Council the NSW Electoral Commission costs increased as follows:

Election Year

Cost

2004

$82,000

2008

$173,510

2012 estimate

$200,184, based on indexing provided by NSW Electoral Commission

2012 actual

$113,288 direct costs, $146,690 inclusive of internalised costs


During the years that the State Electoral Commission conducted elections, Council staff provided a level of support and guidance to ensure the elections were conducted to the standard expected by Council and the community. This continued for the 2012 election and provision has been made in the internalised costs for the additional staff resource utilised in the election, together with the theoretical forgone cost of the Council office facilities utilised for the election ($26,666). In reality the internalised costs are not an additional cost to the community as staff do not let other service obligations slip during the election period and the office space is not available for lease.

 

One of the main reasons for the large cost discrepancy is that the NSWEC at the last election charged a NSWEC election management fee of $195 per hour for staff, which is well in excess of normal direct staff employment costs.


Conduct of 2012 Election

Mr Tony Bounader was appointed Returning Officer and from all accounts did an excellent job, with the elections being conducted without incident.

 

In 2008 the counting of votes was completed on 19 September, 6 days after the election. Counting of votes in 2012 was completed on 11 September, 3 days after the election. It is noted that the changes introduced for the 2008 election to allow postal votes to be received up until 6pm on the Monday of the election, effectively makes it impossible to complete the count earlier than the Tuesday.

Election Statistics

https://sscebp.ssc.nsw.gov.au/icons/ecblank.gif

Central Ward

East Ward

West Ward

Number of electors on roll

7073

7252

7603

Number of voters

5992

5872

6197

Turnout

85%

81%

81%


Conclusion


The Returning Officer and his staff, plus the efforts of Council staff, ensured an efficient and transparent election was conducted. The Council and the community have benefited by significant cost savings and candidates by a more timely result. Council is required to submit a report to the Division of Local Government within 6 months of the election, it is proposed to again call for the reintroduction of the hybrid model and highlight any other feedback provided by Councillors.

 

RECOMMENDATION

 

That:-

 

1.         The Returning Officer, Mr Tony Bounader, be thanked for his efforts in conducting the election and that thanks be passed to his staff.

 

2.         Council staff be thanked for their efforts in undertaking Council’s responsibilities associated with the election.

 

3.         Council in its election report include any feedback from Councillors and call for the return of the Hybrid model for the conduct of Council elections as it is in the best interests of the State and Council to minimise the cost of the election to the ratepayers.

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 15 October 2012

Lane Cove Traffic Committee Meetings held Tuesday 21 August 2012 and 18 September 2012

 

 

Subject:          Lane Cove Traffic Committee Meetings held Tuesday 21 August 2012 and 18 September 2012    

Record No:    SU1326 - 50343/12

Division:         Open Space and Urban Services Division

Author(s):      Tim Sullivan 

 

 

Executive Summary

 

The Lane Cove Traffic Committee met on Tuesday 21 August 2012 and Tuesday 18 September 2012.  The Agendas are included as AT-1 and AT-2.  The Traffic Committee recommendations are shown in the Minutes of each Meeting, included at AT-3 and AT-4.

 

 

RECOMMENDATION

 

That the recommendations of the Lane Cove Traffic Committee meetings held Tuesday 21 August 2012 and Tuesday 18 September 2012 be adopted.

 

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Agenda - Lane Cove Traffic Committee 21 August 2012

15 Pages

AT‑2 View

Agenda - Lane Cove Traffic Committee 18 September 2012

2 Pages

AT‑3 View

Minutes - Lane Cove Traffic Committee 21 August 2012

4 Pages

AT‑4 View

Minutes - Lane Cove Traffic Committee 18 September 2012

1 Page

 

 


Ordinary Council Meeting 15 October 2012

Pecuniary Interest Returns 2012

 

 

Subject:          Pecuniary Interest Returns 2012    

Record No:    SU2095 - 49249/12

Division:         Corporate Services Division

Author(s):      Ian Naylor 

 

 

Executive Summary

 

The purpose of this report is to table the Pecuniary Interest Returns of Designated Staff and Councillors as required by the Local Government Act 1993.  This report recommends that Council notes the tabling of these returns.

 

Discussion.

 

Section 449(3) of the Local Government Act 1993 (“LG Act”) requires Designated Staff and Councillors holding these positions as of 30 June 2012 to lodge a “Disclosures by Councillors and Designated Persons Return” to the General Manager by 30 September 2012. The tabling of the Pecuniary Interest Returns of newly elected Councillors will be subject of a further report to the Council Meeting on 3 December 2012. 

 

Conclusion

 

All returns for Designated Staff and Councillors in office as at 30 June 2012 have been submitted.

 

 

RECOMMENDATION

 

That Council note the tabling of Pecuniary Interest Returns of Designated Staff and Councillors for the return period 1 July 2011 till 30 June 2012.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 15 October 2012

Council Snapshot

 

 

Subject:          Council Snapshot     

Record No:    SU220 - 51335/12

Division:         General Managers Unit

Author(s):      Millie Stephen 

 

 

Executive Summary

 

 

Attached for the information of Councillors is a review of Council’s recent activities, entitled Council Snapshot.  This report provides a summary of the operations of each division.

 

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Craig Wrightson

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Council Snapshot

58 Pages