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Agenda

Ordinary Council Meeting

5 December 2011

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm..

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Monday 5 December 2011 commencing at 6:30pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully

Peter Brown

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Win Gaffney. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 5 December 2011

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

Confidential Items

 

1.       General Managers Report No. 24

SUBJECT: Senior Staff Matter

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and that the matter pertains to the employment of staff. 

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

CONFIRMATION OF MINUTES

 

2.      ORDINARY COUNCIL MEETING - 7 NOVEMBER 2011

 

Orders Of The Day

 

3.       Order Of The Day No. 23

SUBJECT: Council and Committee Meeting Schedule February 2012

 

Notices of Motion

 

4.       Notice of Motion No. 21

SUBJECT: Request to the Shadow Treasurer the Hon. Joe Hockey Regarding Changes to Superannuation Industry (Supervision) Act 1993 Act and Corporations Law 2001 for Local Government Superannuation Schemes

 

5.       Notice of Motion No. 22

SUBJECT: Request to the NSW Minister for Local Government and the NSW Attorney General for Changes to the LGA Act   

 

6.       Notice of Motion No. 23

SUBJECT: Submission to NSROC Regarding Local Government Superannuation Scheme

 


General Managers Reports

 

7.       General Managers Report No. 23

SUBJECT: Mowbray Precinct Strategic Review

 

8.       General Managers Report No. 25

SUBJECT: Council Snapshot

 

Corporate Services Division Reports

 

9.       Corporate Services Division Report No. 47

SUBJECT: Delegation of Authority During the Christmas Recess

 

Open Space and Urban Services Division Reports

 

10.     Open Space and Urban Services Division Report No. 34

SUBJECT: Signage Manual for Parks and Reserves

 

11.     Open Space and Urban Services Division Report No. 35

SUBJECT: National Broadband Network - Impacts for Lane Cove

 

12.     Open Space and Urban Services Division Report No. 37

SUBJECT: Lane Cove Traffic Committee Meeting Held Tuesday 15 November 2011

 

13.     Open Space and Urban Services Division Report No. 38

SUBJECT: Ausgrid Proposal for High Pressure Sodium Lighting on Main Roads

 

Environmental Services Division Reports

 

14.     Environmental Services Division Report No. 36

SUBJECT: Planning Proposal for 1-25 Marshall Avenue St Leonards

 

15.     Environmental Services Division Report No. 37

SUBJECT: Sustainability Advisory Committee - Nomination of Community Representative

 

Human Services Division Reports

 

16.     Human Services Division Report No. 16

SUBJECT: Gallery Lane Cove - Progress Report 1

 

17.     Human Services Division Report No. 17

SUBJECT: Sister City Staff Exchange

 

18.     Human Services Division Report No. 18

SUBJECT: The Lane Cove Challenge - Walk Around the World  

 

 

 

 

                


Ordinary Council Meeting 5 December 2011

Order Of The Day No. 23

 

 

Reference:     Order Of The Day No. 23

Subject:          Council and Committee Meeting Schedule February 2012    

Record No:    SU1915 - 47870/11

Author(s):      Kirsty Fleming 

 

 

 

The Council and Committee Meeting Schedule for February 2012 is proposed as follows:-

February         4          Inspection Committee (if required)

February         6          Ordinary Council

 

 

RECOMMENDATION

 

That the Council and Committee Meeting Schedule for February 2012 be adopted.

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 5 December 2011

Notice of Motion No. 21

 

 

Reference:     Notice of Motion No. 21

Subject:          Request to the Shadow Treasurer the Hon. Joe Hockey Regarding Changes to Superannuation Industry (Supervision) Act 1993 Act and Corporations Law 2001 for Local Government Superannuation Schemes    

Record No:    SU2009 - 49755/11

Author(s):      Councillor Scott Bennison 

 

 

Executive Summary

 

The Shadow Treasurer is in a position to assist us in recommending changes to Federal Legislation that will assist in mitigating the risk of related party transactions and allow for transparency in Local Government Superannuation Schemes.

 

 

RECOMMENDATION

 

That Council request a meeting with Hon. Joe Hockey, the Mayor, NSROC Director, Councillor Bennison and relevant staff to provide him with all information regarding the LGSS and related entities and discuss with him possible changes to the Superannuation Industry (Supervision) Act and Corporations Law 2001 affecting the governance of Local Government Industry Funds including:-

1.    Recommended amendments to Superannuation Industry (Supervision) Act specifically dealing with Local Government Superannuation Schemes that specifically address the issues of related party transactions and the prohibition of Councillors being Board Directors of the trustees.

2.    Considering expanding the Statutory Duties of Directors under Corporations Law 2001 relating to trusteeship of Local Government Superannuation Schemes that may help redress the concerns of remuneration, related party transactions and disclosure.

 

 

 

 

 

Councillor Scott Bennison

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 5 December 2011

Notice of Motion No. 22

 

 

Reference:     Notice of Motion No. 22

Subject:          Request to the NSW Minister for Local Government and the NSW Attorney General for Changes to the LGA Act        

Record No:    SU2009 - 49841/11

Author(s):      Councillor Scott Bennison 

 

 

Executive Summary

This report recommends Council submit a request to the NSW Minister for Local Government and the NSW Attorney General to make changes to the LGA Act with regard to relationships between the LGSA and the board of the LGSS, removal of Trustees and access to information by Employer Councils.

Background

In the past the LGSA has elected individuals from its own executive ranks to be Directors of the LGSS, which we believe to be paid positions. It is understood that some Councils have expressed concerns over this appointment process and have made representations to the LGSA to make changes in this regard. It is also noted that clause 6.16 of the Local Government Superannuation Deed allows for transactions with related entities and there seems to be no provision that allows either its members or employers to remove the trustee, except in the case that the trustee is deemed to be a ‘disqualified person’.

 

RECOMMENDATION

That:-

1.   Council write to the Minister for Local Government the Hon. Don Page and the NSW Attorney General the Hon. Greg Smith and request that they consider the introduction of legislative amendments to the Local Government Act that will:-

a)      Prohibit any Councillor and/or executive member of the LGSA being appointed to the board of Directors of the Local Government Superannuation Scheme(s) and/or any of its associated entities;

b)      Prohibit any former Councillor and/or executive member of the LGSA being appointed to the board of Directors of the any Local Government Superannuation Scheme(s) and/or any of its associated entities for a period of two years from the date of cessation of being a Councillor and/or LGSA executive member;

c)      Prohibit any transactions between the Local Government Superannuation Scheme and any related entities as defined under Corporations Law 2001 except for dealings with regard to member benefits;

d)      Allow employers (councils) to remove and/or replace the trustee; and

e)      Allow councils access to any information and documentation of the Trustee as and when requested.

2.   If the Ministers feel that their powers are restricted by other current legislation to achieve changes noted in point 1, that Council support the introduction of legislation that would give them the powers to make the necessary changes to the legislation.

 

 

Councillor Scott Bennison

Councillor

 

ATTACHMENTS:

There are no supporting documents for this report.


Ordinary Council Meeting 5 December 2011

Notice of Motion No. 23

 

 

Reference:     Notice of Motion No. 23

Subject:          Submission to NSROC Regarding Local Government Superannuation Scheme    

Record No:    SU2009 - 49846/11

Author(s):      Councillor Scott Bennison 

 

 

 

At it’s meeting of 10 November 2011 NSROC passed the following motion regarding the Local Government Superannuation Scheme:-

 

That the Board:

1.    Receives and Notes the Report.

2.    Makes representations to the Premier to request a Parliamentary Inquiry into the operation and management of the Local Government Superannuation Scheme (LGSS), The Local Government Investment Services Pty Limited (LGFS), and all associated entities.

3.    Requests APRA and ASIC to investigate the financial performance of the Local Government Superannuation Scheme (LGSS), The Local Government Investment Services Pty Limited (LGFS), and all associated entities regarding investments in CDOs.

4.    Copies of letters sent to the Premier, APRA and ASIC be forwarded to the LGSA.”

 

I would like Council to assist with the NSROC complaint by preparing our own submissions to be considered by NSROC when preparing their letter to ASIC and APRA.

 

Brief History

 

2009

Councilors first became aware of the amount of financial loss suffered and the request from LGSS to repay about $3 mil over ten years. 

6 August 2009

Council wrote to LGSS requesting further particulars regarding the Superannuation Fund.

16 August 2009

Motion for Council requesting that NSROC Councils contribute $20k towards legal advice regarding our concerns.

18 August 2009

The LGSS replied with limited responses to our questions.

9 November 2009

Received a letter from APRA advising that they are unable to release information.

11 November 2009

Motion to refer the matter to NSROC and seek 20k contribution from member Councils to seek legal advice.

10 February 2010

NSROC deferred the matter and further information sought from APRF.

1 August 2011

Notice of Motion to request the NSW Premier Barry O’Farrell to conduct a parliamentary enquiry, Hon Mike Baird NSW Treasurer to provide further particulars and to have the motion put up at the Local Government Conference calling on the NSW Premier Barry O’Farrell for a parliamentary enquiry.

10 November 2011

NRSROC resolved to lodge a complaint to ASIC and APRA.

 


What We Know

 

·      The Trustee of the Local Government Superannuation Scheme is LGSS Pty Limited; a proprietary company registered with ASIC whose board consists of Councilors and Union representatives.

·      LGSS Pty Limited until recently owned 100% of the Local Government Financial Services Pty Limited.

·      Local Government Financial Services Pty Limited has an Australian Financial Services License (AFS) no. 245642 with ASIC and gave advise to numerous Councils that is all edged to have suffered financial loss. This matter is still before the courts.

·      According to ASIC records the Authorised Representatives of Local Government Financial Services Pty Limited were a company LG Investments Pty Limited.  LG Investments Pty Limited was 100% owned by a company LIF Pty Limited. LGSS owned 100% of LIF Pty Limited.

·      According to ASIC records all except on a couple of occasion the Board of Directors across all entities was essentially the same.

·      The LGSA we believe until recently appointed the board of LGSS Pty Limited. Some of LGA are and have been Board members of LGSS Pty Limited.

·      Lane Cove Council has to date paid back in excess of $1 mil.

Structure

 

LGSS Pty Limited

(Trustee)

 

Local Government Financial Services Pty Limited

(AFS License 245642)

 

 
 


Owned 100%

 

 

 

 

 

 


                                Owned 100%

 

 

 


                  

                     Owned 100%

LIF Pty Limited

 
 

 

 


Directors Duties (Statutory and Fiduciary)

 

Some of the Statutory and Fiduciary duties are listed below:

Statutory duties:-

·    Section 180 – Duty of care and diligence and the business judgment rule;

·    Section 181 – Duty of good faith;

·    Section 182 – Duty not to make improper use of position;

·    Section 183 – Duty not to make improper use of information; and

·    Section 191–195 – Disclosure of material personal interests.

 

Common Law (Fiduciary) Duties

·    Duty to act bona fide (In good faith) in the interests of the company as a whole;

·    Duty not to act for an improper purpose;

·    Duties of care and diligence;

·    Duty to retain discretion;

·    Duty to avoid conflicts of interest; and

·    Duty not to abuse corporate opportunities.

 

Unanswered Questions and Areas of Concerns

·    Whether the appointment by the LGSA of its own executive to the Board of LGSS Pty Limited breaches Directors Duties.

·    While being Directors of Local Government Financial Services Pty Limited that gave advise to Councils and received commission, the Directors also made investment decisions with regard to the Local Government Superannuation Scheme. To that extent had the Directors beached any Duties either under Corporations Law or Superannuation Industry (Supervision) Act 1993 with respect o the losses sustained by Local Government Superannuation Scheme.

·    The decision of the Board of LGSS Pty Limited as Trustee of the LGSS to invest in financial products that sustained financial losses and the appropriateness of such a decision given that the Board were also on the Board of Local Government Financial Services Pty Limited having only obtained knowledge of this decision by virtue of their Directorship of Local Government Financial Services Pty Limited having an AFS license and receiving commissions.  

·    Remuneration of Board members of the LGSS Pty Limited and their related entities and to what extent these amounts were required to be disclosed.

·    Remuneration of Board members of the LGSS Pty Limited and their related entities and to what extent these amounts were appropriate given the nature of appointment to the board.

·    With regard to the sale of LIF Pty Limited and Local Government Financial Services Pty Limited that the sale proceeds have not been applied to the benefit of Directors and/or Shareholders.

·    With regard to the entities that had an AFS License or Authorised representatives did these entities receive commissions and did any of the Directors/ Shareholders receive a financial benefit.

 

 

RECOMMENDATION

That Council:-

1.    Prepare a submission to NSROC in support of their resolution dated 10 November 2011 regarding lodging a formal complaint to ASIC and APRA about the Local Government Superannuation Scheme and related entities; and

2.    If required, be authorised to obtain legal advice to assist in the preparation of our submission to NSROC.

 

 

 

 

 

 

Councillor Scott Bennison

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 5 December 2011

General Managers Report No. 23

 

 

Reference:     General Managers Report No. 23

Subject:          Mowbray Precinct Strategic Review    

Record No:    SU4455 - 49287/11

Author(s):      Peter Brown 

 

 

Executive Summary

 

As the Council is aware, the Department of Planning & Infrastructure and Council in partnership have been undertaking a Strategic Review of the Mowbray Precinct , focusing on the potential dwelling yield capacity, impact on the road network and identification of any necessary Section 94 infrastructure works.

 

A joint Project Control Group (PCG) comprising Department and Council staff was established in April this year to oversee the Strategic Review.

 

Two studies by independent consultants were commissioned to provide the basis for the Strategic Review: a Master Planning Study and a Traffic Study.

The PCG has proposed recommendations within the Strategic Review Report based on the conclusions of the Master Planning Study and Traffic Study, and these are submitted to Council for endorsement. Key recommendations relating to zoning and scale are:-

(i)         zone the Precinct to a combination of low density residential, throughout the bushfire asset protection zone along the southern area from Kullah Parade south-westwards, with retention of high density residential for the major part of the Precinct’s northern and eastern areas

(ii)        reduce the high density zone’s floor space ratio from FSR 2.1:1 to (i) FSR 1.6 over the majority of the R4 zone, with (ii) FSR of 1.8:1 west of Hatfield Street

(iii)       increase the height of the above areas to (i) 14.5 metres (4 storeys) and (ii) 17.5 metres (5 storeys) respectively

(iv)       reconfigure and expand the open space to provide a larger park of 6,000m2 on Mindarie Street and

(v)        undertake traffic measures to increase the road network’s capacity and apply Section 94 development contributions for these and other works including stormwater improvements.

The Strategic Review Report was approved by the Director-General of Planning and Council’s General Manager on 30 November. If Council endorses the Report’s recommendations, the appropriate step would then be for Council to prepare a planning proposal to the Department’s LEP Gateway to rezone the Precinct accordingly.

Background

LEP 2009, which was notified (gazetted) in February 2010, included the rezoning of the Precinct to High Density Residential R4. The rezoning was not supported by Council.

On 6 December 2010, Council resolved to seek a downzoning of the Precinct and subsequently submitted a Planning Proposal (1/2011) to the Department. Council sought to rezone the area to predominantly Low Density Residential R2, with Medium Density Residential R3 and High Density Residential R4 in some areas as pre-2010, in response to submissions received during the second exhibition period of the DLEP 2008 and subsequently.

On 22 November 2010, the NSW Rural Fire Service (RFS) advised Council that they were unable to assess the development applications in the Precinct as part of the JRPP process unless they were provided with an independent traffic report on the impact on the road network of the projected population for the rezoned area as a whole.

Council wrote to the Director-General of the Department on 2 December 2010 requesting that the traffic/ bushfire evacuation report for the Precinct requested by the RFS be prepared by the Department.

A Lane Cove Bushfire Accessibility report by Urbanhorizon was prepared for the Department in March 2011.  While the RFS endorsed the findings and recommendation of the Urbanhorizon Report, Council considered that it did not adequately address Council’s and local residents’ bushfire emergency evacuation and traffic concerns.

The Department agreed, at Council’s request, that a more comprehensive strategic review of the Precinct should be undertaken, focussing on the potential dwelling yield capacity, impact on the road network and identification of any necessary Section 94 infrastructure works.

 

It is noted that since LEP 2009’s introduction in early 2010, eight development applications for residential flat buildings were submitted, with five of those being approved, as at the end of October 2011.

 

Discussion

 

Process

 

A joint Project Control Group (PCG) in partnership between Department and Council staff was initiated in April this year to oversee the Strategic Review.

 

Two studies by independent consultants were commissioned to provide the basis for the Strategic Review (AT 1) as an umbrella document: a Master Planning Study by JBA Planning Pty Ltd (AT 2) and a Traffic Study SMEC Australia Pty Ltd (AT 3). The Attachments to the JBA and SMEC studies are available separately to this report on Council’s website under News & Events > Update on Mowbray Road Precinct. A probity advisor was engaged by the PCG in order to avoid real and perceived conflicts of interest in respect of the Strategic Review.

The community expressed strong interest in the Strategic Review process, and was kept informed by the Department and Council on the progress of the Strategic Review by regular updates to their websites. It was agreed by the Department and Council that the Strategic Review would be treated as a technical strategic planning exercise, informed by the reports of independent experts. Importantly, the community will have the opportunity to comment on any future planning proposal endorsed by Council that seeks to amend the zoning of the Precinct through the usual statutory exhibition process.

Recommended Option - Zoning

Based on the analyses of the Master Planning and Traffic Study, the PCG and the Director General of the Department of Planning (Refer AT4) has supported the Recommended Scenario for a medium development / zoning scenario for the Precinct, shown below:-

§ Predominantly High Density Residential R4

§ Some R2 over Asset Protection Zone (APZ) and riparian areas, including 15 Centennial Avenue (due to its environmental and topographical constraints). Council staff recommend, however, that another house zone, the Environmental Living E4 Zone, apply rather than the proposed Low Density Residential R2 (see discussion below).

§ Public Recreation RE1 areas reconfigured to consolidate open space into a larger park of 6,000m2 close to Mindarie Street/ Pinaroo Place. Housing NSW would be asked to contribute some of its land in return for the less usable pocket park on Girraween Street.

Please note: While supporting the proposed mix of low and high density residential zoning, Council staff recommend that the low density housing area be zoned Environmental Living E4 Zone over the Asset Protection Zone area in the vicinity of Batten Reserve, rather than the proposed Low Density Residential R2, on these grounds:-

§ The Environmental Living E4 Zone in the NSW LEP template has objectives to provide for low-impact residential development in areas with special environmental values:-

To provide for low-impact residential development in areas with special ecological, scientific or aesthetic values.

To ensure that residential development does not have an adverse effect on those values.

This would support, for example, DCP proposals for increasing the deep soil landscaping area, assisting the potential retention of trees including on any sites with threatened species, and for low-key building material colours which reflect the Precinct’s relationship with the adjacent Batten Reserve.

§ E4 is limited to dwelling houses; not permitting intensification of the land’s use for other uses such as hospitals, boarding houses, group homes and health consulting rooms, whereas these are permitted under the R2 zone, which may raise concerns in an area of bushfire APZ cover.

§ Willoughby Council has applied the E4 zone to similar areas close to bushland north of Mowbray Road in the Draft LEP.

Recommended Option - FSR


Recommended Option - Height

 

The Master Planning Study has considered the LEP controls of zoning, floor space ratio and height and recommends a moderation of the LEP 2009’s high density zoning, with low density housing zoning in the vicinity of Batten Reserve. This reflects the constraints of bushfire asset protection zones (APZs) and requirements under legislation and riparian zone considerations.  The current development applications have been used to support the financial viability of the recommended moderation of FSR from 2.1:1 down to 1.6:1 -1.8:1. The Master Planning Study has achieved the objectives of the Strategic Review by providing clarity with respect to development yields under the various scenarios.

Dwelling Yield

 

LEP 2009 – at current FSR 2.1:1

Council’s Planning Proposal early 2011

JBA’s Recommended Scenario

Dwelling increase

2,350

434

1,197

Total population

4,199

1,580

2,732

 

 

 

 

 

 

The Recommended Scenario represents a balanced position between the LEP 2009’s high density zoning and the Planning Proposal 2011’s low density scenario for any future Gateway proposal by Council, and reflects the following factors:-

§ The downzoning to low density housing along the Precinct’s southern interface with Batten Reserve would:-

Ø reflect bushfire, riparian and other environmental concerns

Ø reduce traffic and other impacts

Ø minimise visual impact viewed from Batten Reserve and the suburb to its south

Ø retain more detached family housing close to Mowbray Public School, in areas distanced from flats by the road network.

§ The retention of R4 zoning over the north and eastern areas would:-

Ø recognise financial implications for property owners and have regard to the development applications approved to date, given that these have altered the situation since Council resolved in 2010 to downzone the area

Ø allow for consistency of urban character, and equity for property owners in respect of areas with topographical challenges such as in the eastern half of the Precinct. The potential situation where house owners adjacent to flats could be unable to redevelop their own sites should be minimised

Ø provide upgraded urban infrastructure and

Ø provide an incentive for Housing NSW to provide land for a much needed larger park.

Current development applications would be assessed under the current controls with the Master Planning Study providing useful background documentation.

The Traffic Study undertaken by SMEC in response to the brief is thorough and has provided well reasoned traffic management measures to accommodate the anticipated increase in traffic that will occur as a result of the development in the Precinct.

After detailed liaison with consultants and consideration of their findings, the PCG has proposed recommendations within the Strategic Review based on the conclusions of the Master Planning Study and Traffic Study, and these recommendations are submitted to Council for endorsement. The appropriate next step would then be for Council to prepare a planning proposal to the Department’s LEP Gateway to rezone the Precinct accordingly.

Section 94 Plan

 

Key infrastructure to be undertaken through Section 94 contributions would include: traffic measures, pedestrian linkages, the expanded Mindarie Street 6,000m2 park, pedestrian linkage upgrades, tree planting, stormwater works and bush revegetation, as well as utilities upgrades funded at State level, details of which are listed in the Strategic Report’s Recommendations.

 

Conclusions

 

Two studies by independent consultants JBA Planning Pty Ltd and SMEC Australia Pty Ltd, commissioned by the Department of Planning & Infrastructure at Council’s request, provide the basis for the Strategic Review as an umbrella document. The Strategic Review was undertaken in relation to (i) the NSW Rural Fire Service’s request for traffic and bushfire studies for development assessment and (ii) Council’s planning proposal to downzone the Mowbray Precinct.

 

Council staff have been integrally involved in the six-month review process, being a member of the Department/ Council Project Control Group. Council’s General Manager and the Department’s Director-General have approved the process and the findings of the Review. The Review’s recommendations are considered to provide an appropriate middle-ground planning approach to balance a range of issues from bushfire to the interests of property owners and other stakeholders. The only variation proposed from the PCG report is that, where the consultant has proposed low density housing, this should be Environmental Living E4 rather than Low Density Residential R2 Zone, as appropriate in proximity to Batten Reserve.

 

Council is requested to endorse the Strategic Review Report, to prepare a planning proposal to rezone the Mowbray Precinct in accordance with that Report, to amend its Section 94 Plan and to implement its other recommendations.

 

 

RECOMMENDATION

 

That Council:-

 

1.         Endorse the Mowbray Road Precinct Strategic Review Report November 2011

 

2.         Submit a planning proposal to the Department of Planning & Infrastructure seeking Gateway approval to exhibit a draft rezoning in accordance with the PCG’s Recommended Option, subject to the low density zoning being Environmental Living E4 instead of Low Density Residential R2.

 

3.         Advise the community of the above resolutions by website and enewsletter.

 

4.         Liaise with Housing NSW regarding the planning proposal.

 

5.         Amend the S.94 Plan to provide for works as in the Strategic Review Report.

 

 

 

 

Peter Brown

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Strategic Review Report November 2011

33 Pages

AT‑2 View

JBA Planning Pty Ltd Master Planning Study

52 Pages

AT‑3 View

SMEC Australia Pty Ltd Traffic Study

50 Pages

AT‑4 View

Mowbray Strategic Review Letter of Endorsement from Director General

1 Page

 

 


Ordinary Council Meeting 5 December 2011

General Managers Report No. 25

 

 

Reference:     General Managers Report No. 25

Subject:          Council Snapshot    

Record No:    SU220 - 49765/11

Author(s):      Millie  Stephen 

 

 

Executive Summary

 

Attached for the information of Councillors is a review of Council’s recent activities, entitled Council Snapshot. This report provides a summary of the operations of each division.

 

RECOMMENDATION

 

That the report be received and noted. 

 

 

 

 

Peter Brown

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Council Snapshot

55 Pages

 

  


Ordinary Council Meeting 5 December 2011

Corporate Services Division Report No. 47

 

 

Reference:     Corporate Services Division Report No. 47

Subject:          Delegation of Authority During the Christmas Recess    

Record No:    SU1282 - 47839/11

Author(s):      Ian Naylor 

 

 

Executive Summary

 

In past years it has been Council’s practice to delegate authority to a Committee comprising of the Mayor and the General Manager to deal with urgent matters arising during the Christmas recess.  In such cases, Council’s policies are applied and if no such policies exist, due caution is exercised.

 

RECOMMENDATION

That:-

1.    Subject to the provisions of Section 377 of the Local Government Act, 1993, and point 2 below, Council appoint a Committee comprising of the Mayor and the General Manager, or in their absence a delegate of the Mayor and/or the person acting as General Manager, to deal with and determine, urgent matters arising during the Council recess until 7 February 2011, in such cases applying Council’s policies, or where no such policies exist, exercising due caution.

2.    No Section 96 or Section 82A reviews of development applications be undertaken under delegated authority in relation to any matter that has been determined by Council or the Planning and Building Committee.

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 5 December 2011

Open Space and Urban Services Division Report No. 34

 

 

Reference:     Open Space and Urban Services Division Report No. 34

Subject:          Signage Manual for Parks and Reserves    

Record No:    SU2955 - 46324/11

Author(s):      Susan  Butler 

 

 

Executive Summary

 

In February 2011 Council adopted its Signage Strategy following public exhibition.

 

Council then engaged Minale Tattersfield to prepare a draft signage manual. Feedback was sought from Councillors and staff on an initial draft suite of signs prepared by Minale Tattersfield.

 

This suite of signs was considered to consist of too much verticality by the Councillors and staff. Minale Tattersfield was requested to review the signage style, but did not want to stray from their ‘signature’ design.

 

As such, Council engaged another signage consultant to consider signage that was consistent with the feedback from Councillors and staff. Artscape Consulting was the successful consultant engaged to prepare the draft manual.

 

The draft signage manual has now been prepared for public exhibition purposes by Artscape Consulting.

 

Background

 

Minale Tattersfield was originally engaged in February 2011 to develop graphic standards and detailed specifications for the manufacture of signage for Council’s recreation and bushland areas.

 

Some preliminary concepts were developed by Minale Tattersfield and feedback was obtained from staff and Councillors. This feedback was then used by staff to refine the requirements for the signs. Minale Tattersfield indicated that they did not want to sway from their original design concept that consisted of vertical signs. As a result, staff went back to the market to seek out consultants that would incorporate the feedback provided by Councillors and staff into a new suite of signs. The successful consultants were Artscape Consulting. 

 

Discussion

 

Following on from the feedback received from the initial signage standards prepared by Minale Tattersfield, Council engaged Artscape to work with staff to provide an alternative suite of signs that incorporated the views that had been expressed, particularly by the Councillors. The main feedback received was that horizontal signage was preferred, rather than vertical.

 

Artscape have developed three (3) sign sizes that match the hierarchy of parks and reserves in Lane Cove. The sign sizes prepared are for larger district parks, neighbourhood parks and the smaller local parks. The signs have been designed for use in both recreation areas and bushland. These sign concepts have been developed to a conceptual level at this stage in order to gauge feedback on the general ‘look’ of the signs prior to undertaking detailed documentation.

 

The look of the signs has been influenced by the visual character of Lane Cove, its leafy streets and private garden styles. The signs aim to be elegant in design, able to be seen but also blend with the surrounding environment.

 

 


Community Consultation

 

Statement of Intent

 

The consultation is designed to gauge feedback on the general look of the signs. Any comments received will be reviewed and evaluated prior to making any further modifications to the concepts prior to proceeding to detailed documentation.

 

Method

 

Level of Participation

Inform

Involve

Consult

Form of Participation

Open

Targeted

Open

Target Audience

Lane Cove Community and Community Groups

Key Message givers eg.  Bushland Management Advisory Committee, Access Committee, Residents Associations. 

Lane Cove Community

Proposed Medium

Advertisements,

Public Exhibition,

E-newsletter and

Website Exhibition

 

Letters

 

Public Exhibition,

E-newsletter,

Website Exhibition and Survey (if applicable)

 

Indicative Timing

January – February 2012

January – February 2012

January – February 2102

 

Conclusion

 

Artscape Consulting have prepared a Draft Signage Manual for public exhibition purposes. It is proposed that this Manual be placed on public exhibition until the end of February 2012, and that a report then come back to Council detailing any comments and amendments.

 

RECOMMENDATION

 

That:-

1.         Council receive and note the Draft Signage Manual prepared by Artscape, dated November 2011;

2.         The draft manual be placed on public exhibition until 29 February 2012, in accordance with the consultation strategy outlined in the report; and

3.         A report come back to Council following the exhibition period outlining any recommended changes and amendments to the draft sign concepts.

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Artscape - Draft Signage Manual

10 Pages


Ordinary Council Meeting 5 December 2011

Open Space and Urban Services Division Report No. 35

 

 

Reference:     Open Space and Urban Services Division Report No. 35

Subject:          National Broadband Network - Impacts for Lane Cove    

Record No:    SU3237 - 48714/11

Author(s):      Wayne Rylands 

 

 

Executive Summary

 

At the Council meeting of 17 October 2011, it was resolved that staff ascertain information on the NBN rollout.

 

NBN Co has commenced installation of the National Broadband Network in the Sydney Metropolitan area.  However, NBN Co have only scheduled the next 12 months work to date, and this does not include any installation in the Lane Cove LGA.

 

NBN Co advised participants at a recent forum that where Telstra has underground infrastructure this will be utilised for their cabling, dependent on finalisation of a joint agreement that is being prepared.  Following finalisation of this agreement, undergrounding will account for approximately 75% of the broadband network. The other 25% of the network will be above ground.

 

To find out the preparedness of other neighbouring Councils, NSROC will raise this issue at the next Board meeting.  However, as there is no indication from NBN Co that they will be installing their network in the Northern Sydney region, it is considered that Lane Cove and neighbouring Councils will have at least the next 12-18 months to formulate a regional stance.

 

Background

 

At the Council meeting of 17 October 2011, it was resolved:-

“That a report on the NBN rollout comes back to Council which includes:-

1.    Information on the rollout timetable;

2.    Possibilities for underground cables, both for NBN itself and overhead electricity cables;

3.    Any information from neighbouring councils on their preparations for the NBN; and

4.    Any other opportunities to provide the most benefits to our community.”

 

A forum was held by the NBN Co on Tuesday 8 November 2011, to provide information to various stakeholders on the Federal Government’s National Broadband Network roll out.

 

Discussion

 

The forum held by the NBN Co on Tuesday 8 November 2011, provided attendees with an update on the progress of the network’s installation to date, and information on the proposed work to be undertaken in 2012. A fact sheet that details the NBN rollout plan for 2012 is provided as AT-1.

 

This plan identifies that no NSROC areas are due to receive the network in 2012.  Mike Quigley, CEO for NBN Co explained to the forum participants that early in 2012, a three year installation plan will become available.  However, this plan will still only provide certainty on installations occurring in 2012.  Council will be updated when the three year installation plan becomes available.

 

Mr Quigley also advised participants at the forum that it is proposed to use Telstra infrastructure, including underground infrastructure where available for the NBN cabling, dependent on finalisation of a joint agreement between those parties that is still being prepared.  This agreement, will see connections to houses mirror the existing Telstra connections. Therefore there will be no opportunity to underground electrical cables as part of the project.

 

To find out the preparedness of other NSROC members, the Executive Director, Carolynne James has advised that the issue of the National Broadband Network will be included on the next agenda for the Board to consider.

 

Conclusion

 

The rollout of the NBN in Sydney is in it’s infancy at present. Information obtained at the recently held Forum and from the NBN’s web site (www.nbnco.com.au) indicate that there will not be any rollout of the network in the NSROC region in 2012.  Council will be updated on the anticipated rollout for Lane Cove as more information comes to hand.

 

 

RECOMMENDATION

That Council receive and note the report.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

NBN Rollout Plan 2012

4 Pages

 

 

 


Ordinary Council Meeting 5 December 2011

Open Space and Urban Services Division Report No. 37

 

 

Reference:     Open Space and Urban Services Division Report No. 37

Subject:          Lane Cove Traffic Committee Meeting Held Tuesday 15 November 2011    

Record No:    SU1778 - 49712/11

Author(s):      Nick Karahlis 

 

 

Executive Summary

 

The Lane Cove Traffic Committee Meeting was held on Tuesday 15 November 2011.  The Agenda is included as AT-1. The Traffic Committee recommendations are shown in the Minutes of the Meeting, included as AT-2.

 

 

RECOMMENDATION

 

That the recommendations of the Lane Cove Traffic Committee held Tuesday 15 November 2011 be adopted.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Agenda -  Lane Cove Traffic Committee 15 November 2011

12 Pages

AT‑2 View

Minutes - Lane Cove Traffic Committee 15 November 2011

3 Pages

 

 


Ordinary Council Meeting 5 December 2011

Open Space and Urban Services Division Report No. 38

 

 

Reference:     Open Space and Urban Services Division Report No. 38

Subject:          Ausgrid Proposal for High Pressure Sodium Lighting on Main Roads    

Record No:    SU4508 - 49838/11

Author(s):      Wayne Rylands 

 

 

Executive Summary

 

Council remains a committed partner of the Street Light Improvement Program (SLIP).  The SLIP has been working with Ausgrid and the NSW Office of Environment and Heritage on a proposal to cut main road lighting costs and emissions for some time.

 

Ausgrid has now proposed to adopt the use of intelligent power supplies in high pressure sodium (HPS) luminaires for all main roads within their contract area.  It is recommended that Council accept the Ausgrid offer to replace all mercury vapour with high pressure sodium luminaires on main roads.

 

Background

 

Main road lighting is both a high cost item for Council and is responsible for a significant fraction of street lighting greenhouse gas emissions.  The SSROC SLI Program has been working closely with Ausgrid and the NSW Office of Environment and Heritage on this proposal to cut main road lighting costs and emissions for some time. 

 

The SLI Program was originally awarded a grant by the NSW Climate Change Fund in 2006 to accelerate the replacement of inefficient lighting.  The main roads portion of the grant became stalled in the protracted street lighting pricing process.  However, after the April 2010 pricing decision of the Australian Energy Regulator (AER), pricing certainty created an opportunity to revisit the grant.  Following detailed joint investigation of many technology options, the OEH granted SSROC permission to proceed with the grant under revised terms in March 2011.  Technical and pricing details have now been provisionally agreed and the Ausgrid Board has approved the deployment. 

 

Ausgrid has now written to all Council’s affected by their proposal requesting approval to proceed with the replacement program. The correspondence to Council is provided as AT-1.

 

Discussion

 

Subject to Council and AER approval, installations are expected to start in the first quarter of 2012.  Accelerated replacements of the highest two categories of lighting (e.g. 700W and 400W mercury vapour) approved by councils are expected to be complete by the end of 2013 along with an estimated 15-20% of 250W mercury vapour lights.  The balance of the 250W mercury vapour replacements are expected to be complete by the end of 2014.

 

The expected benefits of the proposal to adopt the use of intelligent power supplies, called an Active Reactor, in high pressure sodium (HPS) luminaires are:-

·    Lower Costs – As per Section 2, the HPS Active Reactor is expected to lower total per light costs for councils by approximately 17-35% compared to the old mercury vapour lighting being removed from main roads and by 2-8% compared to Ausgrid’s current offering, standard HPS.  As capital costs are to be funded by Ausgrid and residual asset coast are to be funded by the NSW Climate Change Fund and NSW Energy Savings Scheme, councils will not have to expend any additional resources and will be cash positive from the first year of any replacements.  Council specific financial implications are shown in Section 4.

·    Risk Mitigation - Importantly, as energy and network distribution prices rise (for example with the introduction of the CPRS and forecast increases in network distribution costs at multiples of CPI), the financial benefits of the HPS Active Reactor continue to increase.  This is the case compared to both the legacy mercury vapour lighting and the current default, standard high pressure sodium lighting.  Sensitivity analysis conducted by SSROC with energy and network prices at 30% above current levels suggests that HPS Active Reactor will be up to 11% less costly than Ausgrid’s current standard HPS and up to 40% less costly than the current mercury vapour lighting within as little as one year.

·    Reduced Energy & GHG – As per Section 3, the HPS Active Reactor reduces energy consumption by 25-27% compared to Ausgrid’s current default, standard HPS, and by 52-56% compared to the old mercury vapour lighting that is to be removed from main roads.  If all the mercury vapour lights on main roads are replaced with HPS Active Reactor as proposed, more than 218,000 T of GHG emissions will be avoided over the life of the luminaires compared to business-as-usual.

·    Improved Reliability – Greatly improved reliability is expected, with spot failures reduced by 50%+.  This is supported by the supplier’s performance guarantee and documented field testing.

·    Less Light Pollution – The majority of old mercury vapour luminaires on Ausgrid’s network have poor optical control, resulting in higher levels of obtrusive light on to neighbouring properties and high levels of light pollution to the night sky.  Accelerating their replacement with modern luminaires fully meeting current AS1158 requirements will significantly reduce light pollution.

The number of assets, the capital charges for pre-2009 assets and the corresponding financial and greenhouse gas outcomes vary widely by Council.  Based on information provided by Ausgrid and SLI Program calculations, figures for Lane Cove are presented below:

 

LANE COVE COUNCIL

 

250W MBF

400W MBF

700W MBF

TOTAL

Current mercury vapour lights on main roads to be replaced

Rate 1 (capital funded by Ausgrid)

285

74

0

359

Rate 2 (capital funded by Council)

0

0

0

0

TOTAL LIGHTS

285

74

0

359

 

 

 

 

 

 

Estimated current costs of mercury vapour lights on main roads
(incl capital, maintenance, energy, network, environmental & market charges)

Est Current Rate 1 Cost/Light/Year

$185.45

$285.08

$440.96

 

Est Current Rate 2 Cost/Light/Year

$181.46

$261.22

$440.96

 

Total Current Cost/Year with Mercury Vapour

$52,854

$21,096

$0

$73,950

Estimated costs of HPS Active Reactor on main roads

(incl capital, maintenance, energy, network, environmental & market charges)

Proposed Rate 1 HPS AR Cost/Light/Year

$161.74

$196.19

$297.90

 

Proposed Rate 2 HPS AR Cost/Light/Year

$105.08

$139.53

$228.61

 

Total Cost/Year with HPS Active Reactor

$46,097

$14,518

$0

$60,615

Estimated net savings once all lights changed

Est Net Savings/Yr

$6,758

$6,577

$0

$13,335

Est % Savings

13%

31%

NA

18%

 

 

 

 

 

 

Estimated GHG reduction compared to current mercury vapour lights once all lights changed

Est Current GHG (t CO2e/Year)

354.1

146.4

0.0

500.5

Est HPS Actiive Reactor GHG (t CO2e/Yr)

170.5

67.8

0.0

238.3

Est Net GHG Reduction (t CO2e/Year)

183.6

78.7

0.0

262.3

Est % Reduction

52%

54%

56%

52%

Additional savings will be available as standard HPS (already accounting for some 60% of main road lighting) is replaced.  However, as this lighting is generally in the first half of its expected life, such replacements will not be common in the initial years and hence have not been considered in the calculations above.

Conclusion

Based on the expected energy, GHG and cost savings outlined in this report, it is proposed that:-

1.    Council accepts Ausgrid’s offer, dated 28 November 2011, to adopt a new intelligent power supply as its standard approach for new and replacement lighting on main roads; and

2.    Council accepts Ausgrid’s offer, dated 28 November 2011, to accelerate the replacement of the worst performing lighting, inefficient mercury vapour lighting on main roads, with this new technology using external environmental funding.

Subsequent to accepting the offers, staff will identify any stretches of roads in key commercial and entertainment precincts that may benefit from the very highest quality white light (LED’s). Consider quarantining such areas from HPS Active Reactor upgrades to await a high output white light option from Ausgrid (eg LEDs).  In forming its view, the SLI Program suggests that councils assume that adoption of main road LEDs by Ausgrid may be a couple of years away and initially be more expensive than HPS Active Reactor lighting.

 

RECOMMENDATION

That Council:-

1.   Accept Ausgrid’s offer, dated 28 November 2011, to adopt a new intelligent power supply as its standard approach for new and replacement lighting on main roads; and

2.   Accept Ausgrid’s offer, 28 November 2011, to accelerate the replacement of the worst performing lighting, inefficient mercury vapour lighting on main roads, with this new technology using external environmental funding.

 

 

Wayne Rylands

Executive Manager

pen Space and Urban Services Division

 

ATTACHMENTS:

AT‑1 View

Letter Seeking Council Support - Proposed Main Lighting Power Supply

5 Pages


Ordinary Council Meeting 5 December 2011

Environmental Services Division Report No. 36

 

 

Reference:     Environmental Services Division Report No. 36

Subject:          Planning Proposal for 1-25 Marshall Avenue St Leonards    

Record No:    SU4508 - 48285/11

Author(s):      Vivienne Albin 

 

 

Executive Summary

 

A planning proposal has been submitted to Council for an amendment to the Local Environmental Plan (LEP) 2009 for 1-25 Marshall Avenue, St Leonards. The proposal seeks to amend the LEP Height and Floor Space Ratio (FSR) Maps. The site’s current Mixed Use (B4) zoning is not proposed to be changed.

 

The proposed amendment to the LEP seeks to suppress the height over the majority of the site while increasing height to the eastern most portion near the railway line to allow a tower development. The proposal does not increase the total floor space over the entire site, but reallocates the floor space to that part of the site closest to the railway line. This shift in floor space aims to improve design outcomes, most importantly, overshadowing to the existing dwellings on the southern side of Marshall Avenue.

 

The planning proposal seeks to shift the site’s massing east to improve the development and amenity outcome for the subject site and for surrounding property owners generally. Council staff support the proposal which seeks to improve amenity and add value to the commercial, mixed use and low scale residential development of the locality.

 

Council is requested to support the recommendation at the end of this report. The intention is to proceed to the LEP Gateway to enable public consultation at exhibition stage. After exhibition Council would have the opportunity to confirm, vary or not proceed with the draft amendments.

 

Background

 

The LEP Gateway Process

 

The new process to amend local environmental plans was introduced by the then Department of Planning in 2009, and involves making a submission to the “LEP Gateway” for permission to proceed to exhibition. At that stage further studies prior to exhibition may be required by the Department. The steps involved in the Gateway process are shown in the attachment at AT-1, and are intended to reduce processing times for draft LEPs.

 

Council may submit a planning proposal to the DOPI based upon a private applicant’s submission.

This proposal is then considered and if approved by the Gateway process then the proposal is exhibited. After exhibition, the proposal is then put before Council again in a second report which assesses the submissions received. Finally, the proposal is sent back to the DOPI for notification (gazettal).

 

Brief History of the Site and the LEP Process to Date

 

In relation to the subject site, the LEP process to date has included the following:

 

·    Draft LEP 2007 exhibited the site with an FSR of 3:1 and heights of 18m and 9.5m. The graduation of heights was to step the development down to Marshall Avenue to improve the interface with low scale dwelling houses to the south.

·    Following submissions concerned with the financial viability of the locality, DLEP 2008 was exhibited including an FSR of 5:1 and a height of 36m.

·    LEP 2009 was finalised by the DOPI with an FSR of 5.1:1 and a height of 36m across the entire block (except a narrow strip of 9.5m flanking Marshall Avenue for height graduation). Following this, the development control plan (DCP) was edited as an interim measure to state that a flexible approach would be taken to proposed developments for the area and parts of the DCP were also deferred.

·    On 6 December 2010, Council resolved to seek a mechanism with the DOPI to minimise the impact of the Marshall Avenue mixed use area on the low scale dwelling houses to the south.

·    In early 2011, Loftex discussed with Council a proposal to vary the LEP (and the DCP accordingly). Council was of the view that the proposal potentially provided a suitable mechanism to manage development on the site while minimising overshadowing and bulk effects to other sites in the vicinity and broadly considered it suitable to propose to the DOPI.

·    The planning proposal currently before Council was formally lodged with Council by Loftex in October 2011.

 

Preliminary Community Consultation

 

Prior to lodgement of the Planning Proposal, community meetings were held by Loftex with residents and commercial owners in the locality.

 

Submitted Documentation

 

In support of their planning proposal the applicant has submitted:

 

1.   A covering letter from Loftex formally lodging the planning proposal for Council’s consideration, dated 11 October 2011 (AT-2);

2.   The Planning Proposal, prepared by Don Fox Planning, dated October 2011 (AT-3);

3.   A letter outlining the proposed DCP amendments, prepared by Don Fox Planning, dated 7 October 2011 (not attached as not being considered as part of this report); and

4.   An Urban Design Report, prepared by GM Urban Design, dated October 2011 (AT-4).

 

Relevant Strategic Framework

 

In accordance with the DOPI’s “Guide to preparing planning proposals”, the Loftex Planning Proposal includes consideration of the proposal’s relationship to the broader strategic planning framework.

 

Consideration is given in the planning proposal to the proposal’s consistency with the:

 

·    Objectives and actions contained in the Draft Inner North Subregional Strategy (2007) and the Metropolitan Plan;

·    St Leonards Strategy;

·    Lane Cove Council Draft Community Strategic Plan 2025;

·    Applicable State Environmental Planning Policies;

·    Applicable Ministerial Directions.

 

As it is not proposed to change the mixed use zoning, or increase the total floor space for the site, it is considered that the planning proposal’s relationship with the above strategic documents would remain the same as under the existing height and FSR. Please refer to pages 10-14 of AT-3 for the applicant’s detailed consideration of the proposal’s support of the above strategic documents.

 

 

 

 

Site Description

 

The subject site comprises 19 allotments and occupies a whole street block (see map below). The block is bounded by Marshall Lane to the north, Canberra Avenue to the east, Marshall Avenue to the south and Berry Road to the west.

 

It is currently known as 1 to 25 Marshall Avenue, St Leonards. The total site area is 6,296.1 m2.

 

 

Map 1 – The Subject Site

 

The site generally slopes from Marshall Lane down to Marshall Avenue and also from Berry Road down to Canberra Avenue. Due to the topography, current development on the site is elevated above street level, and the streetscape on the northern side is characterised by retaining walls and fences.

 

Development on the site currently comprises dwelling houses (mostly semi-detached dwellings) constructed in the early 1900s. The site’s western most property at 25 Marshall Avenue is used as a medical practice.

 

Marshall Avenue is also characterised by mature landscaping within the verge and on private land.

 

The Locality

 

The site is located within the St Leonards centre and is within a short walk of the St Leonards railway station, Royal North Shore Hospital, bus routes along the Pacific Highway and open space areas (Newlands Park and Gore Hill Park).

 

Immediately to the north of the site on the opposite side of Marshall Lane is commercial development fronting the Pacific Highway, two to four storeys in height.  To the north east, is the Forum development over the railway station and further to the north east are other commercial towers.

 

To the south east is Canberra Avenue and flanking Canberra Avenue further to the east is the North Shore Railway Line set down in an open cutting below road level.

 

To the south on the opposite side of Marshall Avenue is low scale residential development comprising single family dwellings, one to two storeys in height. In addition, two medical practices are located at the western end.

 

Berry Road runs along the western site boundary and on the opposite side are three to six storey commercial developments with an associated open car park.

 

More broadly speaking, the site is within a context characterised by low scale single dwellings to the south and south west, railway line and commercial development to the north, north east and east and hospital and open space uses further to the north.

 

It is worth noting that the Minister for Planning and Infrastructure has approved a concept plan under Part 3A of the EPA Act in the vicinity of the site. The concept plan is for a commercial building at 88 Christie Street, St Leonards (to the east of the railway line) to a height of RL 149.50m AHD (eighteen commercial storeys plus plant room). Although the proposal still has to obtain DA approval, it seems likely that some form of the development will go ahead on the site and even if this proposal does not eventuate, it may be likely that another development of a similar scale is built on the site in the foreseeable future. Accordingly, it is prudent to take this Part 3A approval into consideration when assessing the urban form of the locality.

 

Discussion

 

In support of this planning proposal, the applicant (Loftex) has prepared detailed documentation in the format required by DOPI. As well as a planning proposal for an LEP amendment (see AT-2, AT-3 and AT-4), the documentation also proposes changes to the Lane Cove Development Control Plan (DCP).

 

The proposed DCP supports the proposed LEP and as such any changes to the existing DCP must be made in tandem with the LEP amendments for the site. However, any DCP amendments are not being considered at this point in time but would be considered and exhibited alongside the LEP, should the planning proposal obtain support through the gateway process.

 

A commentary on the submitted documentation follows later in this section.

 

Key Features of the Planning Proposal

 

The planning proposal includes consideration of three options for the site resulting in a preferred option which is then put forward as the proposed LEP amendments.

 

1.   Option A represents the current LEP controls.

2.   Option B involves a scheme where the height is reduced over half the site and increased over the other half of the site.

3.   Option C is a scheme where the building height is lowered for two thirds of the site and increased for one third of the site and is now put forward as the preferred planning proposal.

 

Staff concur with the Applicant’s decision to pursue Option C as the preferred option given Option A (the existing situation) has constraints regarding overshadowing and Option B only goes part of the way to realising opportunities of a masterplan approach to this amalgamated site.

 

The key features of the planning proposal include amendment to the LEP in relation to:

 

·    The LEP Height Map

·    The LEP FSR Map

 

LEP Height Amendment

 

Currently the LEP height limit for the site is 36m (appears as “V” on Map 2 - LEP 2009 Height Map excerpt below) with the exception of a narrow strip along Marshall Avenue, which is 9.5m (“J”).

 

The proposed amendment to the LEP 2009 map involves reducing the height from 36m to 25m (“T”) for approximately two thirds of the site and then increasing the height from 36m to 78m (“AA3”) for the eastern third of the site. See Planning Proposal - Map 3 below.

 

The narrow 9.5m height band is not proposed to be retained as this strip was designed to minimise height impacts to Marshall Avenue. The current proposal addresses height impacts by reducing the allowable height for most of the site.

 

Map 2 – LEP 2009 Height Map (excerpt)

 

Map 3 – Planning Proposal LEP Height Map Amendment

LEP FSR Amendment

 

Currently the LEP FSR limit for the site is 5.1:1 (shown as “Z”, see Map 4 - LEP 2009 FSR Map excerpt below). The proposed amendment reduces the FSR for two thirds of the site from 5.1:1 to 2.5:1 (“T3”) and increases the FSR for the eastern most end of the site from 5.1:1 to 10:1 (“AE1”), (see below Map 5 – Planning Proposal LEP FSR Map Amendments).

 

 

It should be noted that the overall FSR for the site (1-25 Marshall Avenue) is not proposed to be increased and is in fact marginally decreased. The current allowable floor space on the site is 32,110 m2 and the allowable floor space under the proposal would be 31,480 m2.

 

 The proposal involves distributing the FSR differently within the block.

Map 4 – LEP 2009 FSR Map (excerpt)

 

 

Map 5 – Planning Proposal LEP FSR Map Amendments

Applicant’s Assessment of the Planning Proposal and Council Officer Comment

 

The applicant contends that there are several advantages to the proposed shift in allowable building massing as summarised below:

 

1. Reduction in Shadow Impacts

 

The first amenity advantage included in the planning proposal is the reduction in shadows to the dwellings on the southern side of Marshall Avenue. The Urban Design Report submitted with the proposal includes shadow diagrams of possible building massing under Option A (current LEP controls), and the preferred Option C.

 

The existing scheme shows substantial shadows extending over dwellings to the south, particularly at the eastern end (due to the topography). After 1pm, shadows extend down Holdsworth Avenue and Canberra Avenue.

 

The shadow assessment of the Preferred Option, outlined in the Urban Design Report, indicates that the proposed reduced building heights on the western part of the site would result in reduced shadow impacts to dwellings on the southern side of Marshall Avenue. The tower however, would cast a longer shadow, which is narrower, and moves more rapidly across the residential area than shadows from the existing scheme, and moves off the residential area by 1pm.

 

The planning proposal states that “The analysis demonstrates that the heights proposed in the Planning Proposal can achieve significant improvements in terms of shadow impacts to the adjoining residential areas.” (AT-3 – Planning Proposal, page 7).

 

Comment

 

The Urban Design Study includes shadow diagrams for the winter solstice for a scheme using the current LEP controls and a scheme under the preferred Option C.

 

Shadows from an existing compliant scheme would be generally solid and reach the low scale dwellings on the opposite side of Marshall Avenue at 10am with the shadowing increasing throughout the day. Shadows extend down both Holdsworth and Canberra Avenues from 2pm in the afternoon.

 

Shadows generated from the lower height western portion under preferred Option C do not affect the low scale dwellings on the opposite side of Marshall Avenue until 2pm. The shadow cast by the tower element is long and narrow and moves over the residential area to the south relatively quickly with the bulk of the shadow falling on the road and railway line after 2pm.

 

The shift in building massing put forward by the planning proposal would likely result in a substantial improvement to the shadow impacts of development on the subject site.

 

2. Urban Form of the St Leonards Locality

 

The preferred scheme (Option C) indicates how the height can be reduced over the western two thirds of the site by transferring the floor area into a tower form at the eastern end of the site. The western portion of the site is proposed to have a height limit of 25m while the eastern portion is proposed to have a height of 78m (RL 149m AHD).

 

The height of the tower has been selected to match the height of the Part 3A proposal at 88 Christie Street, St Leonards, while taking into account roof plant and topography. The planning proposal considers that in the urban context, the proposed tower height would have urban design merit as it would seek to balance the likely tower east of the rail line.

 

Comment

 

The St Leonards commercial centre is characterised by tall buildings approximately 10-35 storeys (eg, The Forum, The Abode, IBM Building), many of which are in either Willoughby or North Sydney LGAs. The recent uplift in height and FSR for that part of St Leonards in the Lane Cove LGA reflects a strategic decision by Council to facilitate the upgrading of the Lane Cove Council portion of the St Leonards commercial centre.

 

The proposed 78m height limit will allow a building of a commensurate height to other tall buildings in the locality.  The Part 3A Concept Plan Approval at 88 Christie Street is for a building to RL 149.50m (AHD). The Forum on the opposite side of the Highway and above the railway line has a maximum RL of 151.3m. Therefore a tower on the eastern end of the subject site up to 78m (RL149m) will not appear as an anomaly in the locality and would provide visual balance to the proposed 88 Christie Street development on the opposite side of the railway line.

 

The 25m height limit, proposed over two thirds of the site, appears appropriate in the locality. It provides a transition element from the allowable height of 36m along the Pacific Highway down to the 9.5m height limit of the southern side of Marshall Avenue. The shadow diagrams discussed above add support for the appropriateness of the proposed 25m height limit.

 

The two proposed height limits for the subject site are considered appropriate given the existing and likely future tower development in the St Leonards centre and the need for an area of lower height providing a transition down to Marshall Avenue.

 

3. Massing to Marshall Avenue

 

The planning proposal sets out the third advantage of the proposal. This is the substantial reduction in massing achieved by transferring floor space from the western site portion into the tower at the eastern end, which allows:

 

·    massing over most of the site to be broken up into smaller discrete envelopes, separated by landscaped spines between each building;

·    the proposed built form for most of the site to be more in keeping with development on the southern side of Marshall Avenue; and

·    reduced visual impact.

 

Comment

 

In comparing the preferred Option C with an existing compliant scheme, greater flexibility would be achievable and smaller building footprints would be possible. This reduction in building mass has several positive effects; it allows greater landscaping between buildings, provides an opportunity for sunlight penetration to Marshall Avenue and retains some opportunity for views over the site from the existing/future commercial premises fronting the Pacific Highway.

 

The proposed reduction in height on the western two thirds of the site reduces the number of residential storeys allowable from 12 to approximately 8. This is likely to result in a substantial improvement to the perception of bulk as viewed from the southern side of Marshall Avenue, thereby minimising the visual impact of future buildings.

 

A tower development at the end of the subject site would have a visual impact on Marshall Avenue as the scale is radically different from the low scale residential area to the south. However, the tower is likely to be read as part of the St Leonards centre where towers are already located or likely to be established in the future. The tower would be located at that part of the site likely to have the lowest amenity currently due to the noise of the railway line and Pacific Highway. However, it is considered to be the best location in terms of minimising building mass and overshadowing impacts to most of the residential area to the south.

 

4. Relationship to Pacific Highway Properties

 

The planning proposal argues that the current LEP potentially produces a uniform building height and massing to Marshall Lane which would create a sensitive interface between buildings on the site and commercial development facing the Pacific Highway. Potential issues are likely to result from lack of building separation (eg, shadows, visual & acoustic amenity).

 

The preferred scheme is designed to reduce the impacts by allowing the transfer of floor space to the tower, thereby promoting the reduction of building footprints on the western portion of the site. Reduction in footprints would allow landscaped spines and view corridors between the proposed buildings from current/future development along the Highway. Accordingly, it is believed that “The improved relationship with the Pacific Highway properties will maintain the development feasibility of those properties.”(AT-3 – Planning Proposal, page 8).

 

Comment

 

It is agreed that relocating building mass to the eastern end of the site provides an opportunity for greater separation of buildings within the site. This provides advantages for the Pacific Highway properties in terms of views over/through the subject site and minimisation of potential shadowing impact on the subject site when the Pacific Highway properties redevelop. This is considered to be an added advantage when seeking to encourage amalgamation and development of the existing small and narrow lots fronting the Pacific Highway.

 

5. Internal Amenity (SEPP 65 Considerations)

 

The planning proposal states that the preferred scheme, as opposed to a development under the current LEP, has a significantly improved ability to comply with SEPP 65 and meet the objectives of the Residential Flat Design Code (RFDC). Particular elements supporting SEPP 65 include narrow building footprints, increased building separation, improved ventilation and improved solar access outcomes.

 

Comment

 

It would appear that the planning proposal provides a greater potential to increase amenity and meet SEPP objectives for future residents and, as such, would be welcomed.

 

Summary of Applicant’s Assessment of the Planning Proposal and Council Officer Comment

 

The Planning Proposal, and supporting Urban Design Report, sets out five advantages of the preferred Option C. These advantages have been discussed above and include:-

 

·    reduced shadow impacts to the south;

·    heights in character with the St Leonards urban context which is currently in transition;

·    reduced bulk and massing to Marshall Avenue;

·    improved relationship with commercial properties fronting the Pacific Highway;

·    improved opportunities to meet SEPP 65 for future developments on the site.

 

It is considered that the preferred Option C, compared to the existing controls, would potentially yield an improved urban form for the site and surrounds. Therefore, the Planning Proposal prepared by Don Fox Planning, dated October 2011, and included as AT-3 is supported.

 

 

Consideration of the Planning Proposal in the Context of Commercial Development on the Site

 

The planning proposal envisages residential development over the subject site which is permissible in the mixed use zone. However, as commercial development is also permissible in the zone, Council must consider the effect of amending the LEP Height & FSR map if the site is not developed for residential but commercial development.

 

All the advantages of the proposal, with the exception of any reference to SEPP 65 compliance, carry over equally to commercial development on the site. Therefore, whether the site is eventually developed for residential (as envisaged by the applicant) or commercial (as possible within the zone) development, the planning proposal would still produce a better outcome over the site than the existing controls.

 

Consideration of Planning Proposal in Relation to the Proposed Plaza over the Railway Line

 

The planning proposal was referred to the Open Space and Urban Services Division. Council’s Urban Design Manager made comments in relation to the proposed rezoning (see AT- 5).

 

The Urban Design Manager commented that Council is pursuing the development of the St Leonards Precinct, particularly around the railway line. Consequently, staff have developed an urban design concept that integrates the proposed Part 3A development at 88 Christie Street and the proposed Loftex development, with a bus/rail interchange and plaza over the railway line. These two private developments would be considered anchor developments for the plaza. Furthermore, the increased residential density adjacent to the proposed plaza would also benefit the plaza concept.

 

The Urban Design Manager also commented that some refinement of the Master Plan is needed in terms of traffic, open space and public domain dedication.

 

Comment

 

Council’s Urban Design Manager supports the planning proposal as it would complement the St Leonards bus/rail/ interchange and plaza project being developed by Council. Refinement of parking, open space and public domain, and many other development details for the site, would take place at a subsequent DCP amendment stage for this site.

 

Community Consultation

 

Statement of Intent

The consultation is designed to (i) conform with the Department of Planning and Infrastructure’s requirements as may be advised at the LEP Gateway stage and (ii) seek the views of the community on the potential LEP amendments. Any comments received would be reviewed and evaluated and reported to Council prior to a final determination whether or not to proceed, with or without variation, with the amendments.

 

 

 

 

 

 

 

 

 

 

 

Method

 

Level of Participation

Inform

Involve

Consult

Form of Participation

Open

Targeted

Open

Target Audience

Lane Cove Community, community groups,  and adjacent Councils

Key message givers eg. Relevant property owners

Lane Cove Community

Proposed Medium

Advertisements, Letters,

Public Exhibition,

E-newsletter and

Website Exhibition

Letters

 

Public Exhibition, Public Hearing

E-newsletter and

Website Exhibition

 

Indicative Timing

Early 2012

Early 2012

Early to mid 2012

 

Conclusion

 

This planning proposal has been submitted to Council for an amendment to the Local Environmental Plan (LEP) 2009 for 1-25 Marshall Avenue, St Leonards. The proposal seeks to amend the LEP Height and Floor Space Ratio (FSR) Maps. The site’s current Mixed Use (B4) zoning is not proposed to be changed.

 

It is proposed to suppress the height over the majority of the site and increase in the height for the western most portion near the railway line to allow a tower development.

 

The proposed amendment to the LEP does not increase the total floor space over the entire site, but seeks to reallocate the floor space to that part of the site closest to the railway line. This shift in floor space aims to improve design outcomes, most importantly, overshadowing to the low scale dwellings on the southern side of Marshall Avenue and would have the potential to encourage added flexibility and greater amenity internal and external to the site.

 

Council is requested to support the recommendations below. The intention is to proceed to the LEP Gateway to enable public consultation at exhibition stage. After exhibition Council would have the opportunity to confirm, vary or not proceed with the draft amendments.

 

The single ownership of 1-25 Marshall Avenue presents an opportunity for both the developer and the community to add value and minimise external impacts and increase flexibility that comes from a larger site.  There are a number of clear benefits to the developer if Council agrees to this planning proposal.  These benefits include the ability to concentrate density in a way that adds value to the development of residential units with significant views while also seeking to increase the amenity of the residue by increasing design flexibility and product range.

 

The opportunity for existing residents is to further reduce the likely impacts (although reasonable) of overshadowing, bulk, scale, height and impact of future development.

 

For Council the potential benefits include the opportunity to minimise physical impacts on existing dwellings (height/bulk/overshadowing etc.) while increasing viewing corridors and opportunities for greater on-site amenity for future development along with the potential for greater encouragement for amalgamation and development potential for sites on the Pacific Highway.

 

The planning proposal presents a planning opportunity that has the potential to add value for all stakeholders in the precinct and should be supported to the gateway process and exhibition.  The proposal would also have implications for the planning and development of Council and other public lands.  Bearing such in mind, staff will actively consider the range of partnership opportunities in the community’s interest including Voluntary Planning Agreements.

 

 

RECOMMENDATION

That Council:-

1.    Adopt the draft amendments to LEP 2009 Height Map for submission to the Department of Planning,  as detailed at AT-3;

2.    Adopt the draft amendments to LEP 2009 FSR Map for submission to the Department of Planning as detailed at AT-3;

3.    Submit the LEP with adopted amendments in the form of a  planning proposal to the            Department of Planning LEP Gateway, requesting approval to proceed to exhibition;

4.    Undertake a public exhibition of the LEP amendments for a period of 6 weeks after gateway approval (no sooner than February 2012)  in accordance with the Environmental Planning & Assessment Act and Consultation Strategy outlined in the report;

5.    Receive a further report evaluating the Community Consultation and options for determination; and

6.    Investigate Voluntary Planning Agreement opportunities for the establishment and/or development of community infrastructure associated with this zoning proposal.

 

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Gateway Process Chart - Department of Planning & Infrastructure

1 Page

AT‑2 View

Loftex Covering Letter for Planning Proposal 11 October 2011

2 Pages

AT‑3 View

Planning Proposal prepared by Don Fox Planning, October 2011

23 Pages

AT‑4 View

Urban Design Report by GM Urban Design for Marshall Avenue Precinct, October 2011

30 Pages

AT‑5 View

Referral Comment - Urban Design Manager

1 Page

 

 


Ordinary Council Meeting 5 December 2011

Environmental Services Division Report No. 37

 

 

Reference:     Environmental Services Division Report No. 37

Subject:          Sustainability Advisory Committee - Nomination of Community Representative    

Record No:    SU4522 - 48536/11

Author(s):      Claire Brittain 

 

 

Executive Summary

 

As a result of the resignation of Wendy Goldstein, there is currently a vacant community representative position on Council’s Sustainability Advisory Committee. This report details the nominations considered for appointment. It is recommended that Council endorse a community representative for the Sustainability Advisory Committee.

 

Background

 

In February 2011 Council advertised for a community representative to fill a vacant position on the Sustainability Advisory Committee. Four nominations were received at this time, of which one nomination was endorsed. At the meeting of 16 May 2011 Council resolved to “place the other three nominees on an eligibility list for consideration should a further vacancy arise during the current term of the Sustainability Advisory Committee.”

 

All three nominees have indicated that they would like to be considered for the recently vacated position.

 

Discussion

 

All nominations received for the Sustainability Advisory Committee were of the highest quality and each candidate was considered suitable for the committee. However, there is only one vacancy and therefore one nomination must be endorsed.

 

The criteria for membership of the SAC:-

 

·    A demonstrated interest in sustainability and related issues;

·    A commitment to sustainability in Lane Cove, Australia and/or internationally, incorporating environmental, social, economic and governance aspects;

·    Qualifications, knowledge or experience in a related field; and

·    A willingness to contribute to the management of sustainability activities in Lane Cove according to the SAC Charter.

 

A confidential memorandum has been circulated separately providing more information about the nominations received.

 

Conclusion

 

Having regard to the current membership of the committee and to balance the skills that Council is able to draw upon in seeking advice on sustainability issues it is recommended that Council endorse a nominee to the Sustainability Advisory Committee.

 

 

RECOMMENDATION

 

That Council give consideration to appointing one person from the nominations received as a community representative for the Sustainability Advisory Committee.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 5 December 2011

Human Services Division Report No. 16

 

 

Reference:     Human Services Division Report No. 16

Subject:          Gallery Lane Cove - Progress Report 1    

Record No:    SU4313 - 49432/11

Author(s):      Jane  Gornall 

 

 

Executive Summary

 

This report provides a progress update for the fit-out of ‘Gallery Lane Cove’ Art Gallery.

 

Background

 

Council, at it’s meeting of 4 October 2011 accepted the tender from Gapcomm for the adaptation of the top floor of the Community Centre into an Art Gallery space.  Work has begun on the adaptation, with the expected completion date being the 19 December 2011.  It is intended that the Gallery will officially be opened in late February 2012.

 

At the same meeting, Council agreed to the naming of the Art Gallery ‘Gallery Lane Cove’.  Centrehouse has begun work on the publicity, including development of a logo for the Gallery.  It is intended that by the time that the Gallery is open, the community, especially the artistic community will be aware that the Gallery will exist.

 

Discussion

 

Gapcomm began work onsite at the end of October 2011.  A number of site visits have been held between Council, Gapcomm and the architects to ensure that the building will proceed as required.  Considerable time has been spent on the construction of the sliding and pivoting display boards to ensure that they will work effectively.  The display boards need to be able to move easily for positioning and then to be locked into place when an exhibition is being held.  The locking mechanism has presented a challenge for the architects and the builders.

 

Every effort has been made to ensure that there has been minimal disruption to other users of the Community Centre building.  A fence was needed to delineate the area that was required to be kept safe by the builders.  Discussions were held with other tenants of the building, the Early Childhood Centre and Lane Cove Community Aid, to ensure that safe and easy access was maintained to the rest of the building.  A small change to the fence placement has taken place as some residents of Pottery Gardens complained that they could no longer easily access the Longueville Road level from the ground floor level of the Centre.  The use of the lift from the ground floor to the Longueville Road level being preferable to the relatively steep path that runs below the Centre.

 

Some disruption to Community Aid’s office space has occurred due to the need to install additional toilets on the top floor of the Centre.  The additional toilets have meant that new pipes have been needed, these pipes have required core holes to be drilled into the ceiling of the Community Aid area.  This work was carried out on Saturdays to minimise disruption.

 

As discussed in the tender report, Council was to purchase some of the elements for the adaptation directly.  This included the Regupol rubber flooring, whitegoods (commercial refrigerator, oven and dishwasher), LED lights and the art hanging system.  The lights for the Gallery will be delivered in two stages, one delivery before Christmas and one in the New Year.  Discussions have been held with Centrehouse and the Art Society regarding the art hanging system.  The system will be ordered in the coming week.  All of the other items have been ordered.

 

The original tender price did not include insulation for the roof of the Centre.  As the ceiling was being opened for the laying of tracks for the screens, it seemed a good opportunity to add insulation and this has now been done.

 

Council staff have also been liaising with Centrehouse in regard to the opening of the Gallery.  Council has had discussions with Gunnedah Council investigating the possibility of a joint exhibition for the opening.  Gunnedah have expressed their enthusiasm for this idea and the discussion is now around which artworks and how they would be delivered. 

 

It is intended that the official opening will take place in late February.  As part of the planning for the Gallery opening, Centrehouse has begun work on a logo for the Gallery and publicity materials.

 

Conclusion

 

It is expected that the Gallery space will be completed before Christmas.  Work will continue on the planning for the opening and on the ongoing publicity for the Gallery.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Jane  Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

Human Services Divison Report No 16 - Gallery Lane Cove photos

1 Page

 

 

 


Ordinary Council Meeting 5 December 2011

Human Services Division Report No. 17

 

 

Reference:     Human Services Division Report No. 17

Subject:          Sister City Staff Exchange    

Record No:    SU1705 - 49561/11

Author(s):      Jennifer Bice 

 

 

Executive Summary

 

As part of the Lane Cove / Gunnedah Sister City relationship, both councils agreed to take part in a staff exchange between Library staff.  From Monday 24 October – Friday 28 October 2011 Sharon Tollard, Library Manager, Gunnedah Library and Karen Mitchell, Manager - Customer & Information Services, Lane Cove Library exchanged positions and libraries.

The staff involved and Jennifer Bice, Manager – Library Services, Lane Cove Library recently met at the SWITCH Library Conference in Sydney to evaluate the program. This staff exchange allowed the two staff involved to gain valuable experience, identify areas of future collaboration and strengthened the relationship between the two libraries. It is recommended the report be received and noted.

 

Background

During a Sister City visit to Gunnedah Council in July 2011 the Library Manager, Gunnedah Library suggested that a staff exchange with a member of Lane Cove Library would allow her to gain valuable knowledge and experience. The General Managers of Lane Cove and Gunnedah Councils agreed to the exchange and encouraged Library staff to proceed with planning for a staff exchange. 

 

Discussion

 

It was felt that for the Library Manager, Gunnedah Library to gain maximum benefit from the staff exchange that she should spend time with the Manager – Library Services, Lane Cove. The Manager, Customer & Information Services, Karen Mitchell was approached to work at Gunnedah for one week. Karen has more than twenty years experience in metropolitan public libraries and felt that this opportunity would give her a chance to experience working in a country library.

 

The staff exchange took place Monday 24 October – Friday 28 October 2011.

 

The Gunnedah Experience

·    Induction – was a very hands-on experience which included a tour of the township, one of the nearby coalmines, the Sale yards and views of the town from the lookout.

·    Access & Awareness Homework Centre – (recently awarded a Commended Award in the 2011 Marketing Awards for NSW Public Libraries) includes provision of tutors for school age children and visits from the Library with resources geared specifically towards the children’s needs.

·    Gunnedah’s borrowers – were very diverse, ranging from farmers, miners, young mothers with children, tourists, etc.

·    Staff training – information was shared about how Lane Cove events and collections are promoted through the quarterly Lane Cove Library Newsletter.  Karen demonstrated Lane Cove’s information databases and eBooks. She also discussed Social Media including the Lane Cove: On the Street Where You Live! wiki and the proposed BookChat @ Lane Cove Blog.

·    Family History Group – Gunnedah hosts this group where like minded people share ideas, questions and resources.

·    Tambar Springs Branch Library – is a small branch library of Gunnedah, approximately an hours drive each way from Gunnedah – it is only open for 4hrs a week, is run by volunteers and parts of the collection is rotated every 2 weeks.

·    Collection Development and Assessment – at Sharon’s request, Karen assessed and culled the Reference Collection and the Fantasy/Science Fiction collection.

·    Preschool storytimes – are held every fortnight on a Wednesday with children enjoying stories, songs and crafts.

·    Library staff meeting– included the 3 permanent full time staff members and a Council outdoor staff member on a return-to-work program. The meeting consisted of updates about Inter Library Loans, Bulk loans of collections from the State Library of NSW, Library events for December/January school holidays and current Library issues.

 

The Lane Cove Experience

·    Library Tour & Induction – Sharon’s induction included Library operations, a staff introduction and a tour of the Library and its facilities.

·    Library Management System (SirsiDynix) training – Sharon was shown the different modules of the LMS as well as an overview of the Technical Services section which incorporates cataloguing, processing and IT.

·    Movies @ Lane Cove – the Library screened High Society. Sharon enjoyed the chance to speak with members of the community about the movie and the Lane Cove Library service.

·    Programs and promotions -The Reference & Community Services Librarian discussed the different programs and events the Library runs throughout the year, our marketing approaches and future plans.

·    Professional Development – Sharon attended the Library’s general staff meeting and learnt about issues in a metropolitan library. As part of this process, Sharon also attended the Human Services Divisional meeting and learnt how the Library fits into the larger Council operation.

·    Information Services – The Reference & Community Information Librarian provided Sharon with an overview of the Reference Desk, Community Information, Inter Library Loans, Acquisitions and the Corporate Library.

·    Home Library Service run – Sharon went out on the run with the Outreach Services Assistant and visited some of the Library housebound borrowers – Sharon found it a delightful morning where she enjoyed meeting and chatting with the borrowers.

·    Collection Development – As part of Lane Cove’s Collection Development, Library suppliers visit with either books or book covers to assist in the purchasing of new items. James Bennett was the supplier that week and Sharon assisted in choosing new resources for the Library.

·    Local Studies – Naomi Bassford provided Sharon with a tour and an overview of the Local Studies collection, the Municipal Art Collection and the Archives Collection.

 

Conclusion

 

When the Manager – Library Services and Manager, Customer & Information Services, Lane Cove

Library met with Library Manager, Gunnedah Library at the SWITCH Library Conference Sunday 20 November – Tuesday 22 November 2011 they had a chance to catch up and discuss the benefits of the staff exchange. The discussion included:-

·    Collection development assistance – Lane Cove Library purchases a number of annually published Reference items and a number of essential bibliographic tools (Library of Congress Subject Headings, Dewey Decimal Classification, Encyclopedias, etc.) – some superseded items might be offered to Gunnedah Library which has a more restricted budget.

·    New Projects – new ideas have already emerged from the recent exchange, including a Gunnedah Library Newsletter, exploration of Social Media applications for their Library and future event strategies (including the National Year of Reading).

·    Fostering of professional relationships and advice - a strong professional relationship has developed between the two libraries which will provide opportunities for future collaborations, a chance to exchange ideas, offer professional support and discuss issues that arise in the profession.

 

There was a general agreement that the staff exchange had been a valuable exercise and that the staff involved would recommend future exchanges both within the Library and for other areas across Council.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Jane  Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 5 December 2011

Human Services Division Report No. 18

 

 

Reference:     Human Services Division Report No. 18

Subject:          The Lane Cove Challenge - Walk Around the World    

Record No:    SU129 - 49671/11

Author(s):      Carol Sinclair 

 

 

Executive Summary

 

Council, in conjunction with the Lane Cove Rotary Club and the BlueFit Foundation and with assistance from the Diabetes Council of Australia, are working collaboratively on a project to encourage the Lane Cove community to increase its level of physical activity and reduce the likelihood of chronic disease.  The program will be run throughout March 2012 and will be called ‘The Lane Cove Challenge – Walk Around the World’.  It is based on the calculation that if 1,000 people walked 10,000 steps per day for 30 days, they would walk around the circumference of Earth 4.5 times.

 

The challenge will be open to individual residents, schools, community groups, organisations, families, businesses and Council staff.  A website is being designed to facilitate registration, recording and dissemination of information.  Participants can be sponsored and proceeds will go towards the purchase of exercise stations in a Lane Cove park and parts of an ‘all abilities’ playground in Blackman Park.

 

Background

 

Chronic diseases have overtaken infectious diseases as the leading cause of death worldwide and in Australia.  The major chronic diseases are heart disease, cancer, diabetes and chronic respiratory diseases.  Research has shown that most of the chronic diseases are preventable or ameliorated by attending to modifiable risk factors such as obesity, high blood sugar, high blood glucose levels, high cholesterol, smoking and alcohol overuse.  More physical activity is one of the strategies that can address these risk factors.  Obesity increases the risk of chronic disease: in Australia 25% of children are obese or overweight and over 50% of adults are obese. 

 

Whilst educational campaigns are vital in improving knowledge about chronic diseases, knowledge in itself does not result in behaviour change to improve health.  Two studies in Europe that relied on community involvement in increasing physical activity (EPODE in France in 2004 that has since been established in 200 towns in France, Belgium, Spain, Netherlands and Greece and recently sponsored by the South Australian Department of Health and a similar program in Finland) have shown significant reduction in risk factors for chronic diseases through this approach.

 

The ‘Lane Cove Challenge – Walk Around the World’ will be a whole of community approach.

 

Discussion

 

The project originally began as a 10,000 steps challenge where participants aim to walk 10,000 steps a day, the recommended amount of physical activity for good health.  However, in order to be inclusive for all people the project was broadened and now consists of a series of challenges people can nominate for according to their age, fitness and ability level.

 

The project has received $3,000 from the Rotary Club of Lane Cove and $10,000 though Council’s Sustainable Levy.  Funds have been allocated to establish a website and design marketing and promotional material.

 

Participants will sign up for the challenge via a purpose built website.  Upon payment of $20.00 they will receive a pedometer and an information pack.  They will be supported by a weekly e-newsletter throughout the challenge.

 

The project will be launched in the Plaza on Saturday 3 March and will conclude on Saturday 31 March.  Rob Palmer, TV presenter for Better Homes and Gardens, contributor to the ‘Diabetic Living’ Magazine and winner of Dancing with the Stars is our ambassador and will be present at both our opening and closing events.

 

Throughout February, the project team will hold information sessions in the Plaza each Saturday, and during March, there will be a series of ‘community activities’ in the Plaza.  The project team will develop maps of walks that can be done in the area to encourage participation, e.g. a series of lunchtime walks, routes of 1,000 – 2,000 steps, if working in Lane Cove West, the Lane Cove CBD or Lane Cove North. 

 

An extensive marketing campaign will be conducted.  Marketing strategies include the distribution of flyers, a letter box drop, posters, banners, pull-up banners, website, community radio station 106.5, Rob Palmer, a segment on Channel 7 Sunrise, press releases, promotions in the Plaza and the Library and various press releases over the next few months.

 

Conclusion

 

The project team hopes to implement this challenge on an annual basis and aims to find further ways in which to mobilise the community to increase physical activity and reduce the likelihood of chronic disease in the future.

 

For further information please refer to the following websites:-

 

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Jane  Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

EPODE: A Methodology to Prevent Childhood Obesity, Involving Local Stakeholders in a Sustainable Way

15 Pages

AT‑2 View

European Ideas Network - How Can a Public-Private Partnership from National to Local Level be Successful in Decreasing Childhood Obesity and Reducing Health Inequalities

3 Pages

AT‑3 View

EPODE - Together Let's Prevent Childhood Obesity - European Public Health Alliance

3 Pages