Ordinary Council 4 October 2011
Minutes
PRESENT: Councillor W. Gaffney (Chair),
Councillor S. Forrest, Councillor I. Longbottom, Councillor K. Mcilroy,
Councillor P. Palmer, Councillor A. Smith and Councillor R. Tudge.
ALSO PRESENT: General Manager, Executive Manager –
Corporate Services, Executive Manager – Environmental Services, Acting Executive
Manager – Open Space & Urban Services, Executive Manager – Human Services,
Director – Major Projects, Manager – Strategic Planning and Office Manager –
Corporate Services.
DECLARATIONS OF INTEREST:
Councillor Longbottom declared a pecuniary interest in Environmental
Services Division Report No. 31, LEP Planning
Proposal Finalisation: 1-5 Birdwood Ave Floor Space Ratio (FSR) as he is a
member of the board for the Lane Cove Club. He indicated he would not take part
in discussion and vote on the item.
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APOLOGIES
Apologies were
received on behalf of Councillors D. Brooks-Horn and
S. Bennison.
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323
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RESOLVED on the motion of Councillor
Tudge and Smith that the apologies be accepted and a leave of absence be
granted.
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For the Motion
were Councillors Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and
Tudge (Total 7).
Against the
Motion was Nil (Total 0).
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OPENING OF MEETING WITH PRAYER
The meeting was opened with a prayer by Eric
Percival of St Giles Anglican Church.
ACKNOWLEDGEMENT OF COUNTRY
The Mayor gave an
acknowledgement of Country.
WEBCASTING OF COUNCIL MEETING
The Mayor advised
those present that the Meeting was being webcast.
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SUSPENSION OF STANDING ORDERS
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324
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RESOLVED on the motion of Councillors
Palmer and Gaffney that Standing Orders be suspended
and that members of the public who wish to address Council be allowed to do
so for a maximum of three minutes.
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For the Motion
were Councillors Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and
Tudge (Total 7).
Against the
Motion was Nil (Total 0).
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PUBLIC FORUM
Guy Hallowes, 29A
Johnston Crescent Lane Cove, expressed disappointment with Mowbray Precinct Land
and Environment Court proceedings and concern for both traffic management
issues and the environmental impacts on Batten Reserve resulting from high
density development in the area. His speech was tabled.
Kylie Bryden Smith, 31A Johnston Crescent
Lane Cove, expressing concerns with high density development in the Mowbray
Precinct including the environmental impacts on the area, Council decision not
to pursue further court action, that development applications continue to be
assessed and determined despite the completion of a Strategic Review of the area.
She further suggested that Council commission an expert ecologist to study the
impacts of development on the area and present findings to the upcoming JRPP
meeting. Her speech was tabled.
Theresa Cox, 66 Gordon Crescent Lane Cove,
expressing concerns with the Land and Environment Court proceedings and the
impacts of high density development on the Mowbray precinct.
Doug Cox, 66 Gordon Crescent Lane Cove, in
opposition to high density zoning in the Mowbray precinct and expressing
disappointment in the recent outcomes of Land and Environment Court proceedings
and subsequently the possible future impacts on the area.
Lyn Nasir, 59 Morrice St Lane Cove, supporting
Council’s proposed Car Share Scheme outlined in Open Space and Urban Services Report
No. 30 and the proposed Courtesy Bus Service outlined in Open Space and Urban
Services Report No. 28 but suggesting additional spaces be made available if the
need arises.
Jack Winnning, 12 Wilandra St Lane Cove,
expressing concerns with recent Land and Environment Court proceedings regrading
the Mowbray precinct and requesting Council review its part in the proceedings.
Tim Flet, 18 Patrick St Willoughby,
consultant representing the owner of 71 Longueville Rd Lane Cove, regarding Environmental
Services Division Report No. 31 recommending a FSR control of 2.5:1 as opposed
3:1 and requesting the site be looked at in the context of a master plan.
Doug Stuart, 21A William Edward St
Longueville, speaking on behalf of the Lane Cove Bushland and Conservation
Society supporting Notice of Motion No. 18 regarding 150 Epping Rd and on
behalf of RASAD objecting to the recommended increase in FSR as outlined in Environmental
Services Division Report No. 31.
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RESUMPTION OF STANDING ORDERS
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325
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RESOLVED on the motion of Councillors Palmer and Mcilroy that Standing Orders be resumed.
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For the Motion
were Councillors Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and
Tudge (Total 7).
Against the
Motion was Nil (Total 0).
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CONFIRMATION OF MINUTES OF
ORDINARY COUNCIL MEETING - 5 SEPTEMBER 2011
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326
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RESOLVED on the motion of Councillors
Smith and Tudge that the minutes of the Ordinary Council meeting held on the
5 September 2011 be received.
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For the Motion
were Councillors Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and
Tudge (Total 7).
Against the
Motion was Nil (Total 0).
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327
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RESOLVED on the motion of Councillors Smith and Tudge that the minutes of
the Ordinary Council meeting held on the 5 September 2011 be confirmed.
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For the Motion
were Councillors Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and
Tudge (Total 7).
Against the
Motion was Nil (Total 0).
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Notices of Motion
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Notice of Motion No. 18
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SUBJECT: 150 Epping Rd, Lane Cove
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328
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RESOLVED on the motion of Councillors Forrest and Gaffney that Council
endorse the draft submission shown attached as AT-2 dated 6 September and it be forwarded to the Department of Planning as a
matter of urgency.
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For the Motion
were Councillors Forrest, Gaffney, Mcilroy, Palmer and Tudge (Total 5).
Against the
Motion were Councillors Longbottom and Smith (Total 2).
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Matter Arising
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SUBJECT: 150 EPPING RD SUBMISSION
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MOTION
A Motion was
moved by Councillors Longbottom and Mcilroy that Council
write to the Minister and the Director General of Planning requesting that if
this development is approved that the number of units in the Epping Rd
development be deducted from any rezoning of the Mowbray Precinct.
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For the Motion
were Councillors Longbottom, Mcilroy and Smith (Total 3).
Against the
Motion were Councillors Forrest, Gaffney, Palmer and Tudge (Total 4).
The Motion
lapsed.
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Procedural Motion
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329
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RESOLVED on the motion of Councillors
Gaffney and Palmer that Environmental Services Division Report No. 31. LEP Planning
Proposal Finalisation: 1-5 Birdwood Ave Floor Space Ratio (FSR) be brought
forward and dealt with as the next item.
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For the Motion
were Councillors Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and
Tudge (Total 7).
Against the
Motion was Nil (Total 0).
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Councillor
Longbottom left the meeting at 7:57pm.
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Environmental Services Division
Report No. 31
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SUBJECT: LEP Planning Proposal Finalisation: 1-5 Birdwood Ave Floor Space Ratio (FSR)
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330
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RESOLVED on the motion of Councillors
Palmer and Tudge that:-
1. Council
request the Department of Planning and Infrastructure consider incorporating
the site at 1-5 Birdwood Ave into the Town Centre “Area 2” on the FSR map in
order to:-
a. Provide
consistency in the LEP and DCP; and
b. Provide
continuity in the development potential for the site enjoyed since 1994.
2. If
Council’s request in 1. above is refused, then Council submit Planning
Proposal 2/1011 to the Department for finalisation but with 2.5:1 as the
appropriate FSR so that the site can maintain its development potential.
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For the Motion
were Councillors Forrest, Gaffney, Mcilroy, Palmer and Tudge (Total 5).
Against the Motion was Councillor Smith
(Total 1).
Absent was
Councillor Longbottom (Total 1).
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Councillor Longbottom returned to the
meeting at 8:03pm.
General Managers Reports
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General Managers Report No. 19
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SUBJECT: Council Snapshot
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331
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RESOLVED on the motion of Councillors Mcilroy and Forrest that the information be received and noted.
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For the Motion
were Councillors Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and
Tudge (Total 7).
Against the
Motion was Nil (Total 0).
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General Managers Report No. 21
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SUBJECT: Gazettal of Public Roads
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332
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RESOLVED on the motion of Councillors Mcilroy and Forrest that Council, in exercising abundant caution, and to remove any doubt
about the status of roads left in subdivision of private lands as public road
before the commencement of the Local Government Act, 1906, authorise the
General Manager to have notices published in the Government Gazette pursuant
to Section 16 of the Roads Act 1993.
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For the Motion
were Councillors Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and
Tudge (Total 7).
Against the
Motion was Nil (Total 0).
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Corporate Services Division Reports
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Corporate Services Division
Report No. 39
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SUBJECT: Pecuniary Interest Returns 2011
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333
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RESOLVED on the motion of Councillors Palmer and Forrest that Council note the tabling of Pecuniary Interest Returns of
Councillors and Designated Staff lodged prior to 30 September 2011.
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For the Motion
were Councillors Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and
Tudge (Total 7).
Against the
Motion was Nil (Total 0).
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Open Space and Urban Services Division Reports
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Open Space and Urban Services
Division Report No. 27
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SUBJECT: NSROC Tender No.11/11 for Supply of Asphalt,
Supply and Delivery and Supply, Delivery and Laying of Asphaltic Concrete
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334
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RESOLVED on the motion of Councillors Palmer and Gaffney that Council:-
1.
Accept the tenders from Boral Asphalt, Downer
EDI Works Pty Ltd, J & M Schembri Pty Ltd, Ozpave (Aust) Pty Ltd, SRS
Road Services Pty Ltd and Stateline Asphalt Pty Ltd for Supply; Supply and
Delivery and Supply, Delivery and Laying of Asphaltic Concrete for two years
subject to these contractors having their policies, licences and OH&S
requirements assessed and approved with BNG Conserve.
2.
Authorise the General Manager to sign the
contracts.
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For the Motion
were Councillors Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and
Tudge (Total 7).
Against the
Motion was Nil (Total 0).
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Open Space and Urban Services
Division Report No. 28
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SUBJECT: Proposed Courtesy Bus Levy
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335
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RESOLVED on the motion of Councillors Mcilroy and Forrest that Council:-
1. Undertake community consultation for a period of 6 weeks with
major property owners on a Courtesy Bus Levy; and
2. Receive a further report after the consultation concludes
outlining the submissions received.
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For the Motion
were Councillors Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and
Tudge (Total 7).
Against the
Motion was Nil (Total 0).
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Open Space and Urban Services
Division Report No. 29
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SUBJECT: Richard Street, Greenwich - Road Reserve
Safety
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336
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RESOLVED on the motion of Councillors Palmer and Forrest that:-
1. Council receive and note the findings of the safety audit for the
road reserve at Richard Street, Greenwich; and
2. No further action be taken.
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For the Motion
were Councillors Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and
Tudge (Total 7).
Against the
Motion was Nil (Total 0).
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Open Space and Urban Services
Division Report No. 30
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SUBJECT: Lane Cove Car Share Policy
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337
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RESOLVED on the motion of Councillors Palmer and Forrest that Council:-
1. Endorse the Draft Lane Cove Car Share Policy (subject to the
following amendments) and the retention of the existing car share parking space
in the Lane Cove Town Centre:-
a. Point 5 under ‘Application’ be modified to stipulate that progress
reports be provided to Council annually or as requested;
b. Point 7 under ‘Application’ be modified to stipulate that a survey
be provided to Council annually or as requested;
c. Point 9 under ‘Application’ be deleted; and
d. Point 11 under ‘Application’ be deleted.
2. Consider any future planning and/or funding for additional
Car Share parking spaces on a case-by-case basis and be subject to a
resolution of Council prior to implementation.
3. Review and monitor the Car Share Scheme’s utilisation and potential
for any future increase in parking allocation.
4. Review and monitor the success or otherwise of Car Share
Schemes in other Council areas.
5. Promote the Car Share Scheme via its website and any other
media as appropriate.
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For the Motion
were Councillors Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and
Tudge (Total 7).
Against the
Motion was Nil (Total 0).
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Environmental Services Division
Reports
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Environmental Services Division
Report No. 33
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SUBJECT: Proposed Additional Green Waste Collection
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338
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RESOLVED on the motion of Councillors Smith and Mcilroy that Council:-
1. Receive and note the report; and
2. Endorse the additional green waste collection service in
December 2011 and beyond for the duration of the current waste contract.
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For the Motion
were Councillors Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and
Tudge (Total 7).
Against the
Motion was Nil (Total 0).
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Human Services Division Reports
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Human Services Division Report
No. 5
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SUBJECT: Tender Report on the Adaptation of the Top
Floor of the Community Centre, 164 Longueville Road, Lane Cove into an Art
Gallery and Exhibition Space
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339
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RESOLVED on the motion of Councillors Smith and Tudge that:-
1.
The tender for the provision of the Adaptation
of the Top Floor of the Community Centre be awarded to Gapcomm for an amount of $380,906 (incl. GST); and
2.
The General Manager be authorised to enter
into a contract with them.
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For the Motion
were Councillors Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and
Tudge (Total 7).
Against the
Motion was Nil (Total 0).
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Procedural Motion
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340
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RESOLVED on the motion of Councillors
Gaffney and Palmer that voting on the parts of Human Services Division Report
No. 15, Art Gallery and Exhibition Space – Management Agreement, Business
Plan and Proposed Name for the space be dealt with ad-seriatim.
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For the Motion
were Councillors Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge
(Total 7).
Against the
Motion was Nil (Total 0).
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Human Services Division Report
No. 15
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SUBJECT: Art Gallery and Exhibition Space -
Management Agreement, Business Plan and Proposed Name for the Space
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341
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RESOLVED on the motion of Councillors Tudge and Mcilroy that Council:-
1. Note the Business Plan and Draft Management Agreement for the
Art Gallery and Exhibition Space;
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For the Motion
were Councillors Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and
Tudge (Total 7).
Against the
Motion was Nil (Total 0).
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342
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RESOLVED on the motion of Councillors Tudge and Mcilroy that Council:-
2. Endorse the first exhibition in the Art Gallery and
Exhibition space as the Council Art Collection;
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For the Motion
were Councillors Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and
Tudge (Total 7).
Against the
Motion was Nil (Total 0).
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343
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RESOLVED on the motion of Councillors Tudge and Mcilroy that Council:-
3. Write to Gunnedah Shire Council to request that they
participate in the first exhibition in the new Lane Cove Art Gallery and
Exhibition space by loaning appropriate paintings for display; and
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For the Motion
were Councillors Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and
Tudge (Total 7).
Against the
Motion was Nil (Total 0).
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344
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RESOLVED on the motion of Councillors Tudge and Mcilroy that Council:-
4. Name the new Art Gallery and Exhibition Space, Gallery Lane
Cove.
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For the Motion
were Councillors Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total
6).
Against the
Motion were Councillors Forrest (Total 1).
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CLOSE
The meeting closed
at 8:38pm.
Confirmed at the Ordinary
Council Meeting of 17 October 2011, at which meeting the signature herein is
subscribed.
MAYOR
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END OF MINUTES *********
