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Minutes

Ordinary Council Meeting

5 September 2011, 7:00pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.


Ordinary Council 5 September 2011

Minutes

 

PRESENT: Councillor W. Gaffney (Chair), Councillor S. Bennison, Councillor D. Brooks-Horn, Councillor S. Forrest, Councillor I. Longbottom, Councillor K. Mcilroy, Councillor P. Palmer, Councillor A. Smith and Councillor R. Tudge.

ALSO PRESENT: Acting General Manager, Acting Executive Manager – Corporate Services, Executive Manager – Environmental Services, Executive Manager – Open Space & Urban Services, Executive Manager – Human Services, Manager – Development Assessment, Manager – Strategic Planning, Director – Major Projects and Office Manager – Corporate Services.

DECLARATIONS OF INTEREST:  Nil

OPENING OF MEETING WITH PRAYER

The meeting was opened with a prayer by Rev. Geoff Leader of St Aidan’s Anglican Church, Longueville.

ACKNOWLEDGEMENT OF COUNTRY

The Mayor gave an acknowledgement of Country.

WEBCASTING OF COUNCIL MEETING

The Mayor advised those present that the Meeting was being webcast.

 

SUSPENSION OF STANDING ORDERS

292

RESOLVED on the motion of Councillors Gaffney and Palmer that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

The Mayor addressed the Chamber on the Mowbray Rd Precinct issue and the status of Land and Environment Court proceedings.

PUBLIC FORUM

Brian McDonald, 46 Gordon Crescent Lane Cove, opposed to high density development in the  Mowbray Precinct.

Kylie Bryden-Smith, 31 A Johnston Crescent Lane Cove, supporting Notice of Motion No. 17, opposed to high density development in the Mowbray Precinct urging a review of the recent Land and Environment Court proceedings, supporting a PR campaign highlighting the issue.

Teresa Cox, 66 Gordon Crescent Lane Cove, expressing concerns regarding the arguments presented by Council at the recent Lane and Environment Court proceedings and urging Council submit a formal complaint re: Land and Environment Court Commissioner Hussey.

Frances Vissel, on behalf of the Stringybark Creek Residents Association, expressing concerns with the recent Land and Environment Court proceedings regarding high density development in the Mowbray Precinct including environmental impacts and traffic concerns and urging the fast tracking of the strategic review (Gateway process).

Doug Cox, 66 Gordon Crescent, speaking on behalf of the residents of 68 Gordon Crescent, expressing concern regarding the loss of amenity to neighbouring properties as a result of high density development in the Mowbray Precinct.

Jack Winning, Willlandra St Lane Cove, opposing high density development in the Mowbray Precinct.

Merri Southwood, Greenwich Community Association, expressing concerns with the sale of Road Reserve in Richard Street as per Open Space and Urban Services Division Report No. 11.

Doug Stuart 21 A William Edward St Longueville, opposed to the sale of Road Reserve in Richard Street as per Open Space and Urban Services Division Report Report No. 11, supporting and suggesting an addition to Notice of Motion No. 17, supporting Environmental Services Division Report No. 30 regarding 150 Epping Rd, Lane Cove.

Jill Pain, 21 Mitchell St Greenwich, opposed to the sale of Road Reserve in Richard Street as per Open Space and Urban Services Division Report No. 11.

Kerry Nash, on behalf of residents of 19 Bent St Greenwich, suggesting a compromise with regards to the proposed louvers and privacy screening.

Brian Hunt, 21A Bent St Greenwich, regarding the development of 19A Bent St as proposed by Environmental Services Division Report No. 164 suggesting height compromise to minimise overshadowing effect.

Andrew Derrek, Town Planner for the applicants of 19A Bent St Greenwich, supporting the development proposed in Environmental Services Division Report No. 164.

Don Iorns, 7 Richard Street Greenwich, opposed to the sale of Road Reserve in Richard Street as per Open Space and Urban Services Division Report No. 11 and expressing concerns with the sale of public foreshore land.

Rich Lancaster, 19A Bent St Greenwich, supporting the development proposed in Environmental Services Division Report No. 164.

 

RESUMPTION OF STANDING ORDERS

293

RESOLVED on the motion of Councillors Mcilroy and Longbottom that Standing Orders be resumed.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Procedural Motion

294

RESOLVED on the motion of Councillors Smith and Bennison that Corporate Services Division Report No. 37 regarding the mayoral election be brought forward and dealt with at this time.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Procedural Motion

295

RESOLVED on the motion of Councillors Tudge and Longbottom that if more than two nominations are received for Mayor or Deputy Mayor, the election is to proceed by open voting.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Palmer, Smith and Tudge (Total 8).

Against the Motion was Nil (Total 0).


 

Corporate Services Division Report No. 37

SUBJECT: Procedures for Election of Mayor and Deputy Mayor and Councillor Representation on Council's Committees

 

ELECTION OF MAYOR FOR 2011/12

Council’s Acting General Manager advised that two nominations were received for the position of Mayor for the next twelve months being Councillors Smith and Gaffney.

Council’s Acting General Manager asked those in favour of Councillor Smith to raise their hand, those in favour were Councillors Bennison, Brooks-Horn, Longbottom and Smith.

Council’s Acting General Manager asked those in favour of Councillor Gaffney to raise their hand, those in favour were Gaffney, Forrest, Mcilroy, Palmer and Tudge.

Council’s Acting General Manager declared Councillor Gaffney elected as Mayor for the next 12 months.

 

ELECTION OF DEPUTY MAYOR FOR 2011/12

Council’s Acting General Manager advised that two nominations were received for the position of Deputy Mayor for the next twelve months being Councillors Brooks-Horn and Palmer.

Council’s Acting General Manager asked those in favour of Councillor Brooks-Horn to raise their hand, those in favour were Councillors Bennison, Brooks-Horn, Longbottom and Smith.

Council’s Acting General Manager asked those in favour of Councillor Palmer to raise their hand, those in favour were Councillors Forrest, Gaffney, Mcilroy, Palmer and Tudge.

Council’s Acting General Manager declared Councillor Palmer elected as Deputy Mayor for the next 12 months.

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 15 AUGUST 2011

296

RESOLVED on the motion of Councillor Smith and Mcilroy that the minutes of the Ordinary Council meeting held on the 15 August 2011 be received.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

297

RESOLVED on the motion of Councillor Smith and Mcilroy that the minutes of the Ordinary Council meeting held on the 15 August 2011 be confirmed.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 


Reports Of Committees

 

Report Of Committees No. 4

SUBJECT: Inspection Committee Report - 3 September 2011

298

RESOLVED on the motion of Councillors Longbottom and Smith that the report be received and noted.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Referred Reports FROM Inspection Committee 03 September 2011

 

Environmental Services Division Report No. 164

SUBJECT: 19A Bent Street, Greenwich

299

RESOLVED on the motion of Councillors Tudge and Palmer that Pursuant to Section 80(1)(a) of the Environmental Planning and Assessment Act, 1979, as amended, the Council grants development consent to Development Application DA11/30 for the Demolition of the existing dwelling house on the site, construction of a two-storey dwelling house, inclinator and swimming pool and associated landscaping works on lot C in Deposited Plan 411878 and known as 19A Bent Street, Greenwich, subject to the following conditions:-

 

1.       That the development be strictly in accordance with the following drawings except as amended by the following conditions.

Document

Prepared by

Number

Rev

Dated

Site Plan

CplusC Design Construct Pty Ltd

DA01

2

08/06/11

Carport / Site Plan

CplusC Design Construct Pty Ltd

DA02

2

08/06/11

Proposed Roof Plan

CplusC Design Construct Pty Ltd

DA03

2

08/06/11

Proposed First Floor Plan

CplusC Design Construct Pty Ltd

DA04

2

08/06/11

Proposed Ground Floor Plan

CplusC Design Construct Pty Ltd

DA05

2

08/06/11

Proposed Lower Floor Plan

CplusC Design Construct Pty Ltd

DA06

2

08/06/11

Proposed Section

CplusC Design Construct Pty Ltd

DA07

2

08/06/11

Proposed Section

CplusC Design Construct Pty Ltd

DA08

2

08/06/11

Proposed Elevation - East

CplusC Design Construct Pty Ltd

DA09

2

08/06/11

Proposed Elevation - West

CplusC Design Construct Pty Ltd

DA10

2

08/06/11

Proposed Elevation - North

CplusC Design Construct Pty Ltd

DA11

2

08/06/11

Proposed Elevation - South

CplusC Design Construct Pty Ltd

DA12

2

08/06/11

Proposed Elevation - North

CplusC Design Construct Pty Ltd

DA13

2

08/06/11

Landscape – Site Plan

Spirit level designs

LP01

C

25/02/11

Document

Prepared by

Number

Rev

Dated

Landscape – Entry Level

Spirit level designs

LP02

C

25/02/11

Landscape – Grnd Level

Spirit level designs

LP03

C

25/02/11

Landscape – Lower Level

Spirit level designs

LP04

E

31/05/11

Arboricultural Impact Assessment

Urban Tree Management

13128

 

15/02/11

 

2.       Amended Plans

 

Amended plans addressing the following conditions shall be provided to the Certifier prior to the issue of the Construction Certificate:-

a)      A privacy screen shall be installed to the southern side of the entry bridge to a height of at least 1.7m above the finished floor level of the entry bridge, to be constructed of materials at least 75% obscure.

b)      A privacy screen shall be installed to the southern side of the ground floor level terrace to a height of at least 1.7m above the finished floor level of the entry bridge, to be constructed of materials at least 75% obscure.

c)      The undercroft of the swimming pool shall be finished in colours that match native vegetation as closely as possible with trim colours drawn from natural elements such as tree trunks and stone.

d)      The western portion of the northern pavilion where the finished floor level is greater than 1.5m above ground level (existing) must be set back not less than 1.5m from the northern property boundary. 

e)      Vertical louvers shall be installed within the frame walls extending westward from western edge of the northern pavilion. The louvers shall be not less than 300mm in length, set not less than 300mm apart, and installed at an angle to allow for reasonable access to views through the louvers from the living area of 19 Bent Street.

f)       The westernmost 4.5m of the stone fence to the northern boundary shall be deleted from the plan. Alternatively, this portion of the fence may be constructed of lightweight materials such as timber palings.

g)      Opaque glazing shall be provided to a height of not less than 1.8m above the finished floor level to the southern side of the inclinator car to prevent overlooking to neighbouring properties.

3.       The main inclinator mechanism shall be installed as far as practicable away from the shared property boundary with 21 Bent Street and shall be housed in an appropriate sound attenuated enclosure.

4.       The inclinator rail shall be painted in an environmentally sympathetic colour which matches the natural environment.

5.       The following requirements are applicable to the installation and usage of the inclinator:

a)      The LMAX noise level shall not exceed 60dB(A) when measured in immediate vicinity of the external structure of any adjoining premises.

b)      The track for the inclinator shall be continuously welded and the welds ground smooth.

c)      The inclinator shall be fitted with noise reduction buffers so that no metal to metal impacts during its operation and these buffers are to be maintained for the duration of the inclinator’s life.

d)      Prior to the issue of an Occupation Certificate, a certificate is to be provided from the Work Cover Authority certifying that the inclinator complies with their requirements.

e)      Use of the inclinator shall be limited to between the hours of 7am and 10pm.

f)       The inclinator shall be used for a maximum of 24 movements per day (except emergency use)

6.       The submission of a Construction Certificate and its issue by Council or Private Certifier PRIOR TO CONSTRUCTION WORK commencing.

7.       All building works are required to be carried out in accordance with the provisions of the Building Code of Australia.

8.       The approved plans must be submitted to a Sydney Water Check agent or Customer Centre to determine whether the development will affect Sydney Water’s sewer and water mains, stormwater drains and/or easements, and if further requirements need to be met.  Plans will be appropriately stamped.  For Quick Check agent details please refer to the web site www.sydneywater.com.au see Your Business then Building & Developing then Building & Renovating or telephone 13 20 92.

          The consent authority or a private accredited certifier must:-

·        Ensure that a Quick Check agent/Sydney Water has appropriately stamped the plans before the issue of any Construction Certificate.

9.       Approval is subject to the condition that the builder or person who does the residential building work complies with the applicable requirements of Part 6 of the Home Building Act 1989 whereby a person must not contract to do any residential building work unless a contract of insurance that complies with this Act is in force in relation to the proposed work.  It is the responsibility of the builder or person who is to do the work to satisfy Council or the PCA that they have complied with the applicable requirements of Part 6.  Council as the PCA will not release the Construction Certificate until evidence of Home Owners Warranty Insurance or an owner builder permit is submitted. THE ABOVE CONDITION DOES NOT APPLY TO COMMERCIAL/INDUSTRIAL CONSTRUCTION, OWNER BUILDER WORKS LESS THAN $5000 OR CONSTRUCTION WORKS LESS THAN $12000.

10.     An Occupation Certificate being obtained from the Principal Certifying Authority before the occupation of the building.

11.     All demolition, building construction work, including earthworks, deliveries of building materials to and from the site to be restricted to the following hours:-

Monday to Friday (inclusive)                    7.00am to 5.30pm

Saturday                                                   7.00am to 4.00pm

No work to be carried out on Sundays or any public holidays.

12.     Stockpiles of topsoil, sand, aggregate, spoil or other material capable of being moved by water to be stored clear of any drainage line, easement, natural watercourse, footpath, kerb or roadside.

13.     The development shall be conducted in such a manner so as not to interfere with the amenity of the neighbourhood in respect of noise, vibration, smell, dust, waste water, waste products or otherwise.

14.     Prior to the commencement of any construction work associated with the development, the Applicant shall erect a sign(s) at the construction site and in a prominent position at the site boundary where the sign can be viewed from the nearest public place.  The sign(s) shall indicate:-

a)      The name, address and telephone number of the Principal Certifying Authority;

b)      The name of the person in charge of the construction site and telephone number at which that person may be contacted outside working hours; and

c)      A statement that unauthorised entry to the construction site is prohibited.

The signs shall be maintained for the duration of construction works.

 

15.     The cleaning out of ready-mix concrete trucks, wheelbarrows and the like into Council's gutter is PROHIBITED.

 

16.     The swimming pool being surrounded by a fence:-

a)      That forms a barrier between the swimming pool; and

i)   any residential building or movable dwelling situated on the premises; and

ii)   any place (whether public or private) adjacent to or adjoining the premises; and

b)     That is designed, constructed and installed in accordance with the standards as prescribed by the Regulations under the Swimming Pool Act, 1992, and the Australian Standard AS1926.1 – 2007, “Swimming Pool Safety – Part 1: Fencing for Swimming Pools”.

 

SUCH FENCE IS TO BE COMPLETED BEFORE THE FILLING OF THE SWIMMING POOL.

 

17.     The filter and pump being located in a position where it will create no noise nuisance at any time or, alternatively, being enclosed in an approved soundproof enclosure.  If noise generated as a result of the development results in an offensive noise Council, may prohibit the use of the unit, under the provisions of the Protection of the Environment Operations Act 1997.

 

18.     In accordance with the requirements of the Swimming Pools Act 1992 and Regulations thereunder a warning notice is to be displayed in a prominent position in the immediate vicinity of the swimming pool at all times.

 

The notice must be in accordance with the standards of the Australian Resuscitation Council for instructional posters and resuscitation techniques and must contain a warning "YOUNG CHILDREN SHOULD BE SUPERVISED WHEN USING THIS POOL".

 

19.     Where Lane Cove Council is appointed as the Principal Certifying Authority, it will be necessary to book an inspection for each of the following stages during the construction process.  Forty eight (48) hours notice must be given prior to the inspection being required:-

a)      The pier holes/pads before filling with concrete;

b)      All reinforcement prior to filling with concrete;

c)      The dampcourse level, ant capping, anchorage and floor framing before the floor material is laid;

d)      Framework including roof and floor members when completed and prior to covering;

e)      Installation of steel beams and columns prior to covering;

f)       Waterproofing of wet areas;

g)      Pool reinforcement prior to placement of concrete;

h)      The swimming pool safety fence and the provision of the resuscitation poster prior to filling of the pool with water;

i)        Stormwater drainage lines prior to backfilling; and

j)        Completion.

 

20.     Structural Engineer's details being submitted PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE for the following:-

a)      Underpinning;

b)      Retaining walls;

c)      Footings;

d)      Reinforced concrete work;

e)      Structural steelwork; and

f)       Upper level floor framing.

 

21.     A temporary connection to be made to the sewers of Sydney Water (where available) with an approved toilet structure and toilet fixtures being provided on the site BEFORE WORK IS COMMENCED.  Where the Sydney Water sewer is not available a "Chemical Closet" type toilet shall be permitted.

 

22.     All metal deck roofs being of a ribbed metal profile or Colourbond corrugated galvanised or zincalume iron, in a mid to dark range colour and having an approved anti-glare finish.

 

23.     A check survey certificate is to be submitted at the completion of:-

a)      Dampcourse level;

b)      The establishment of the first floor level;

c)      The roof framing; and

d)      The completion of works.

 

Note:      All levels are to relate to the reduced levels as noted on the approved architectural plans and should be cross-referenced to Australian Height Datum.

 

24.     The removal, handling and disposal of asbestos from building sites being carried out in accordance with the requirements of the Occupational Health and Safety Act and the Regulations.  Details of the method of removal to be submitted PRIOR TO COMMENCING ANY DEMOLITION WORKS.

 

25.             

a)      The use of mechanical rock pick machines on building sites is prohibited due to the potential for damage to adjoining properties.

 

b)      Notwithstanding the prohibition under condition (a), the principal certifying authority may approve the use of rock pick machines providing that:-

i.     A Geotechnical Engineer's Report that indicates that the rock pick machine can be used without causing damage to the adjoining properties.

ii.     The report details the procedure to be followed in the use of the rock pick machine and all precautions to be taken to ensure damage does not occur to adjoining properties.

iii.    With the permission of the adjoining owners and occupiers comprehensive internal and external photographs are to be taken of the adjoining premises for evidence of any cracking and the general state of the premises PRIOR TO ANY WORK COMMENCING.  Where approval of the owners/occupiers is refused they be advised of their possible diminished ability to seek damages (if any) from the developers and where such permission is still refused Council may exercise its discretion to grant approval.

iv.   The Geotechnical Engineer supervises the work and the work has been carried out in terms of the procedure laid down.

 

            COMPLIANCE WITH THE REQUIREMENTS OF THIS CONDITION MUST BE SATISFIED PRIOR TO THE ISSUE OF THE CONSTRUCTION CERTIFICATE.

26.     The demolition works being confined within the boundaries of the site.

27.     The site being cleared of all debris and left in a clean and tidy condition at the completion of all works.

28.     All demolition works being completed within a period of three (3) months from the date of commencement.

29.     Use of explosives is not permitted.

30.     All machinery used on the site during demolition shall have a noise emission no greater than 75dB(A) when measured at a radius of 7.0 metres from the specified item.

 

31.     All spillage deposited on the footpaths or roadways to be removed at the completion of each days work.

 

32.     The site being properly fenced to prevent access of unauthorised persons outside of working hours.

 

33.     Compliance with Australian Standard 2601 - The Demolition of Structures.

 

34.     Submission of documentation detailing the destination of materials in accordance with the Waste Management Plan approved under this application.  These details are required PRIOR TO THE ISSUE OF THE CONSTRUCTION CERTIFICATE.

 

35.     It should be understood that this consent in no way relieves the owners or applicant from any obligation to obtain any other approval which may be required under any covenant affecting the land or otherwise nor relieve a person from the legal civil consequences of not complying with any such covenant.

 

36.     All overflow water and drainage including backwash from filter washing from the swimming pool must be directed to the sewer in accordance with Sydney Water's requirements.

 

37.     If at the commencement of, or during the demolition stage of the development, it becomes apparent that all or any of the existing structures that were to be retained may require demolition, works are to cease immediately. The Principal Certifying Authority is to advise Council of the status of the works and the proposed method of rectification. It should be noted that any variations to the approved consent will require the lodgement of a new Development Application.

 

38.     Long Service Levy  Compliance with Section 109F of the Environmental Planning and Assessment Act 1979; payment of the Long Service Levy payable under Section 34 of the Building and Construction Industry Long Service Payments Act 1986 (or, where such a levy is payable by instalments, the first instalment of the levy) – All building works in excess of $25,000 are subject to the payment of a Long Service Levy at the rate of 0.35%.

 

COMPLIANCE WITH THE REQUIREMENTS OF THIS CONDITION MUST BE SATISFIED PRIOR TO THE ISSUE OF THE CONSTRUCTION CERTIFICATE.

 

39.     BASIX - Compliance with all the conditions of the BASIX Certificate lodged with Council as part of this application.

 

ENGINEERING CONDITIONS

 

General Engineering Conditions

40.     Design and Construction Standards:  All engineering plans and work shall be carried out in accordance with Council’s standards and relevant development control plans except as amended by other conditions.

 

41.     Materials on Roads and Footpaths: Where the applicant requires the use of Council land for placement of building waste, skips or storing materials a “Building waste containers or materials in a public place” application form is to be lodged. Council land is not to be occupied or used for storage until such application is approved. 

 

42.     Works on Council Property: Separate application shall be made to Council's Urban Services Division for approval to complete, any associated works on Council property.  This shall include vehicular crossings, footpaths, drainage works, kerb and guttering, brick paving, restorations and any miscellaneous works. Applications shall be submitted prior to the start of any works on Council property.

 

43.     Permit to Stand Plant: Where the applicant requires the use of construction plant on the public road reservation, an “Application for Standing Plant Permit” shall be made to Council. Applications shall be submitted and approved prior to the start of any related works. Note: allow 2 working days for approval.

 

44.     Restoration: Public areas must be maintained in a safe condition at all times. Restoration of disturbed Council land is the responsibility of the applicant. All costs associated with restoration of public land will be borne by the applicant.

 

45.     Public Utility Relocation: If any public services are to be adjusted, as a result of the development, the applicant is to arrange with the relevant public utility authority the alteration or removal of those affected services. All costs associated with the relocation or removal of services shall be borne by the applicant.

 

46.     Pedestrian Access Maintained: Pedestrian access, including disabled and pram access, is to be maintained throughout the course of the construction as per AS-1742.3, ’Part 3 - Traffic control devices for works on roads’.

 

47.     Council Drainage Infrastructure: The proposed construction shall not encroach onto any existing Council stormwater line or drainage easement. If a Council stormwater line is located on the property during construction, Council is to be immediately notified. Where necessary the stormwater line is to be relocated to be clear of the proposed building works. All costs associated with the relocation of the stormwater line are to be borne by the applicant.

 

 

48.     Services: Prior to any excavation works, the location and depth of all services must be ascertained. All costs associated with adjustment of the public utility will be borne by the applicant.

 

49.     Car Parking: All parking and associated facilities are to be designed and constructed in accordance with AS 2890 Series.

 

50.     Overland Flow around Buildings: To prevent stormwater from entering the building the finished habitable ground floor level of the building must be a minimum of 150mm above the adjacent finished ground level.

 

51.     Pool Construction Stormwater: The stormwater runoff from the new impervious areas surrounding the pool shall be connected to the proposed drainage system in accordance with the requirements of Lane Cove Council’s DCP Stormwater Management.

 

52.     Rainwater Reuse Tanks: The proposed rainwater tank is to be installed in accordance with Council’s rainwater tank policy and relevant Australian standards.

Note:

·   Rainwater draining to the reuse tank is to drain from the roof surfaces only. No “on - ground” surfaces are to drain to the reuse tank.  “On - ground” surfaces are to drain via a separate system.

·   Mosquito protection & first flush device shall be fitted to the reuse tank.

·   The overflow from the rainwater reuse tank is to drain by gravity to the receiving system.

 

53.     Stormwater Requirement: The applicant is to install a rainwater reuse system with a minimum effective capacity of 10,000 Litres. Stormwater runoff from the entire roof area shall drain to the rainwater reuse system.

The design and construction of the drainage system is to fully comply with, AS-3500 and Council's DCP-Stormwater Management. The design shall ensure that the development, either during construction or upon completion, does not impede or divert natural surface water so as to have an adverse impact upon adjoining properties.

 

Engineering Conditions to be Complied with Prior to Construction Certificate

 

54.     Drainage Plans Amendments: The stormwater drainage plan HDA01/P3 prepared by Whipps Wood Consulting dated 14-12-10 is to be amended to reflect the above condition titled ‘Stormwater requirement’. The amended design is to be certified that it fully complies with, AS-3500 and Council's DCP-Stormwater management; certification is to be by a suitably qualified engineer. The amended plan and certification shall be submitted to the Principal Certifying Authority prior to the issue of the Construction Certificate.

The Principal Certifying Authority is to be satisfied that the amendments have been made in accordance with the conditional requirements and the amended plans are adequate for the purposes of construction. They are to determine what details, if any, are to be added to the construction certificate plans, in order for the issue of the Construction Certificate.

 

55.     Pool Construction: The pool design shall ensure that either during construction or upon completion, surface water is not be directed or diverted so as to have an adverse impact upon adjoining properties.

Council accepts no liability for any damage to the pool as a result of overland flows or high tide inundation. The property owner shall submit written acceptance of liability of any damages prior to the issue of the Construction Certificate

 

56.     Excavation Greater Than 1m: Where there are structures on adjoining properties including all Council infrastructures, located within 5 meters of the proposed excavation.

The applicant shall:-

(a)  seek independent advice from a suitably qualified engineer on the impact of the proposed excavations on the adjoining properties

(b)  detail what measures are to be taken to protect those properties from undermining  during construction

(c)  provide Council with a certificate from the engineer on the necessity and adequacy of  support for the adjoining properties

The above matters are to be completed and documentation submitted to principal certifying authority prior to the issue of the Construction Certificate.

(d)  Provide a dilapidation report of the adjoining properties and Council infrastructure. The dilapidation survey must be conducted prior to the issue of the Construction Certificate. The extent of the survey must cover the likely “zone of influence” that may arise due to excavation works, including dewatering and/or construction induced vibration. The dilapidation report must be prepared by a suitably qualified engineer.

A second dilapidation report, recording structural conditions of all structures originally assessed shall be submitted to the principle certifying authority prior to the issue of the Occupation Certificate.

All recommendations of the suitably qualified engineer are to be carried out during the course of excavation. The applicant must give at least seven (7) days notice to the owner and occupiers of the adjoining allotments before the excavation works commence.

 

57.     Design of Retaining Structures: All retaining structures greater than 1m in height are to be designed and certified for construction by a suitably qualified engineer. The structural design is to comply with, all relevant design codes and Australian Standards. The design and certification shall be submitted to the Principal Certifying Authority prior to the issue of the Construction Certificate

 

58.     Council infrastructure damage bond: The applicant shall lodge with Council a $2000.00 cash bond or bank guarantee. The bond is to cover the repair of damage to Council's roads, footpaths, kerb and gutter, drainage or other assets as a result of the development. The bond will be released upon issuing of the Occupation Certificate. If Council determines that damage has occurred as a result of the development, the applicant will be required to repair the damage. Repairs are to be carried out within 14 days from the notice. All repairs are to be carried in accordance with Council’s requirements. The full bond will be retained if Council’s requirements are not satisfied. Lodgement of this bond is required prior to the issue of the Construction Certificate.

 

59.     Erosion and Sediment Control Plan: Erosion and Sediment Control Plan (ESCP) shall be prepared by a suitably qualified consultant in accordance with the guidelines set out in the manual “Managing Urban Stormwater, Soils and Construction Fourth Edition 2004 Volume 1’’ prepared by LANDCOM. The plan is to be submitted to the principal certifying authority to prior to the issue of the Construction Certificate.

 

 

 

 

Engineering Condition to be Complied with Prior to Commencement of Construction

 

60.     Erosion and sediment control: The applicant shall install appropriate sediment control devices prior to the start of any works on the site. The devices are to be installed in accordance with the approved plan satisfying condition ‘(C1) Erosion and sediment control plan’. The devices shall be maintained during the construction period and replaced when necessary.

 

Engineering Condition to be Complied with Prior to Occupation Certificate

61.     Certificate of Satisfactory Completion:  Certificates from a registered and licensed Plumber or a suitably qualified Engineer must be obtained for the following matters. The plumber is to provide a copy of their registration papers with the certificate. The relevant Certificates are to be submitted to the principal certifying authority prior to issue of any Occupation Certificate.

·    Confirming that the site drainage system has been constructed in accordance with the relevant Australian Standards and Council’s DCP-Stormwater Management. 

 

TREE PROTECTION CONDITIONS

 

62.     Lane Cove Council regulates the Preservation of Trees and Vegetation in the Lane Cove local government area. Clause 5.9(3) of Lane Cove Local Environmental Plan 2009 [the "LEP"], states that a person must not ringbark, cut down, top, lop, remove, injure or wilfully destroy any tree or other vegetation to which any such development control plan applies without the authority conferred by development consent or a permit granted by the Council. Removal of trees or vegetation protected by the regulation is an offence against the Environmental Planning and Assessment Act 1979 (NSW). The maximum penalty that may be imposed in respect to any such offence is $1,100,000 or a penalty infringement notice can be issued in respect of the offence, the prescribed penalty being $1,500.00 for an individual and $3,000.00 for a corporation.  The co-operation of all residents is sought in the preservation of trees in the urban environment and protection of the bushland character of the Municipality.  All enquiries concerning the Preservation of Trees and Vegetation must be made at the Council Chambers, Lane Cove.

 

63.     The applicant must obtain written Authority prior to pruning or removal of any trees; greater than 4 m in height, located on the property or in neighbouring properties including the cutting of any tree roots greater than 40 mm in diameter.

 

64.     There must be no stockpiling of topsoil, sand, aggregate, spoil or any other construction material or building rubbish on any nature strip, footpath, road or public open space park or reserve.

 

65.     Footing, trench or excavation that is within 3m of any tree greater than 4m in height; including neighbouring trees, must be carried out using hand held tools only with no tree roots greater than 40mm diameter to be severed or damaged

 

66.     The specific tree protection measures set out in section 5.8 to 5.19 of Danny Drapers Arborist Report dated 15th February 2011 must be followed at all stages of the development works.

 

67.     The proposed landscape concept Plan by Spirit Level Designs is to the satisfaction of Council and must be adopted as part of this development consent.

 

 

68.     The Applicant must ensure that all landscaping is completed to a professional standard, free of any hazards or unnecessary maintenance problems and that all plants are consistent with NATSPEC specifications.

 

CONDITIONS FOR PROTECTION OF BUSHLAND

 

69.     All Aboriginal sites and relics in NSW are protected under the National Parks and Wildlife Act 1974.  If during the course of construction an Aboriginal site or relic is uncovered, works must cease and the Metropolitan Local Aboriginal Lands Council and the NSW National Parks and Wildlife Service must be notified immediately.

 

70.     All materials brought onto the site must be weed free.

 

71.     Any weeds listed under the Noxious Weeds Act must be continually eradicated ensuring there is no re-establishment.  Refer to council’s website www.lanecove.nsw.gov.au for further information.

 

72.     Rubbish must be stored in a locked container / cage.  Any building rubbish that is not contained must be cleaned up immediately, including the immediate worksite, surrounding area and/or public open space.

 

73.     There shall be no access through the adjacent park/reserve to carry out any building works, storage of materials, storage of soil or storage of rubbish during construction.

 

74.     A 1.8 m high fence of an impermeable material shall be erected along the common property boundary and the adjacent public reserve.  The fenced area shall not be used for the storage of building materials, machinery, site sheds, or for advertising and the soil levels within the fenced area shall remain undisturbed.

 

75.     A waterproof sign must be placed on every second panel stating ‘NO ENTRY COUNCIL LAND – this fence and sign are not to be removed or relocated for the work duration’.  Minimum size of the sign is to be A3 portrait with NO ENTRY COUNCIL LAND in capital Arial Font size 100, and the rest of the text in Arial font size 65.

 

Such fencing and signage must be erected PRIOR TO THE ISSUE OF THE CONSTRUCTION CERTIFICATE including demolition or site preparation and remain in place for the duration of the construction work. 

 

76.     All outside lighting must be appropriately baffled to minimise light pollution into the bushland area and neighbouring properties.

 

77.     No soil, plant material, building rubble, goods, construction materials, garden refuse, old fencing, nails/fasteners, or any other matter may be deposited in any bushland area, not even momentarily.

 

78.       Screen planting is required at the western side of the pool capable of assisting to screen any undercroft and must be local native species. 

SUSPENSION OF STANDING ORDERS

300

RESOLVED on the motion of Councillors Gaffney and Smith that Standing Orders be suspended to ascertain whether the involved parties would be willing to undergo mediation.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

The Applicant indicated he did not wish the matter to go to mediation.

Resumption of Standing Orders

301

RESOLVED on the motion of Councillors Smith and Mcilroy that Standing Orders be resumed.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Upon being put to the meeting the Motion was declared carried.

 

For the Motion were Councillors Bennison, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 7).

Against the Motion were Councillors Brooks-Horn and Smith (Total 2).

 

Environmental Services Division Report No. 166

SUBJECT: 27A Bellevue Avenue, Greenwich

302

RESOLVED on the motion of Councillors Brooks-Horn and Tudge that, pursuant to the provisions of Section 82A of the Environmental Planning and Assessment Act,1979, as amended the determination of development consent DA10/220 granted on 31 March 2011 for the alterations and additions to the existing dwelling house on lot 171 in DP 773777 and known as 27A Bellevue Avenue Greenwich, Council approve the Section 82A Review and the amended plan, deleting conditions 2a and 2b as the proposed additions are reasonable given the context.

 

For the Motion were Councillors Bennison, Brooks-Horn, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 8).

Against the Motion was Councillor Forrest (Total 1).

 

Open Space and Urban Services Division Report No. 11

SUBJECT: Richard Street, Greenwich - Request to Purchase Road Reserve

 

MOTION

A Motion was moved by Councillors Palmer and Forrest that Council not commence the process to close part of road reserve outside 2 Richard Street, Greenwich in accordance with the Memorandum of Understanding with the Department of Lands dated 28 April 2006.

 

FORESHADOWED MOTION

A Foreshadowed Motion was moved by Councillors Bennison and Smith that:-

1.   Subject to the adjoining owner wishing to lease the land, Council undertake community consultation for a period of 6 weeks in accordance with the consultation strategy outlined in the report in order to ascertain the views of the community to the lease of the land; and

2.   A further report be received outlining the submissions received.

303

Upon being put to the meeting the motion was declared carried

 

For the Motion were Councillors Forrest, Gaffney, Mcilroy, Palmer and Tudge (Total 5).

Against the Motion were Councillors Bennison, Brooks-Horn, Longbottom and Smith (Total 4).

 

The Foreshadowed motion lapsed.

 


 


Matter Arising

304

RESOLVED on the motion of Councillors Mcilroy and Smith that a report come back to Council regarding the safety of the road reserve at Richard St, Greenwich.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

Councillor Keith Mcilroy left the meeting at 8:42pm.

Orders Of The Day

The Mayor acknowledged the passing of Peter Morgan, a long term employee of the Open Space and Urban Services Division, and paid her respects to his family.

Order Of The Day No. 17

SUBJECT: Citizenship Ceremony - 12 October 2011

305

RESOLVED on the motion of Councillors Bennison and Palmer that Councillor Bennison attend the Citizenship ceremony on 12 October 2011 and speak to new citizens about local government.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Palmer, Smith and Tudge (Total 8).

Against the Motion was Nil (Total 0).

Absent was Councillor Mcilroy (Total 1).

 

Order Of The Day No. 18

SUBJECT: Council and Committee Meeting Schedule October 2011

306

RESOLVED on the motion of Councillors Smith and Brooks-Horn that the Council and Committee Meeting Schedule for October 2011 be adopted.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Palmer, Smith and Tudge (Total 8).

Against the Motion was Nil (Total 0).

Absent was Councillor Mcilroy (Total 1).

Councillor Palmer acknowledged the 75th anniversary of the Greenwich Sports Club and indicated that she would present fellow East Ward Councillors with a commemorative jersey on behalf of the Sports Club at a later date.

Notices of Motion

Notice of Motion No. 16

SUBJECT: Late Motion for Local Government Conference - Development of a Local Government Reconciliation Action Plan (RAP)

307

RESOLVED on the motion of Councillors Bennison and Tudge that Council submit a motion to the Local Government Association Conference that the Local Government Association in conjunction with Reconciliation Australia, Aboriginal Elders, ALC and other state holders seek to develop a Local Government RAP.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Palmer, Smith and Tudge (Total 8).

Against the Motion was Nil (Total 0).

Absent was Councillor Mcilroy (Total 1).

 

Notice of Motion No. 17

SUBJECT: Mowbray Rd Precinct – Gateway Process

308

RESOLVED on the motion of Councillors Palmer and Forrest that Council make appropriate representations to the NSW Premier and the NSW Minister for Planning and Infrastructure and seek the support of the Member for Lane Cove, Anthony Roberts, in order to:-

1.   Fast-track the Mowbray precinct Strategic Review;

2.   Ensure the subsequent Gateway process is conducted in the most timely manner;

3.   Encourage the return of more planning powers to our community in line with State Government commitments; and

4.   Highlight the negative consequences to our ratepayers caused by such planning decisions and processes.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Palmer, Smith and Tudge (Total 8).

Against the Motion was Nil (Total 0).

Absent was Councillor Mcilroy (Total 1).

 

Matter Arising

309

RESOLVED on the motion of Councillors Longbottom and Bennison that:-

1.   The General Manager meet with the Developers with applications with Council, following the briefing with Councils legal team on the court cases, to ascertain if there is any possible compromise in regards to bushfire protection, increase in traffic and the Batten Reserve setback; and

2.   An estimate of current and future legal costs be forwarded to Councillors.

 

For the Motion were Councillors Bennison, Brooks-Horn, Gaffney, Longbottom and Smith (Total 5).

Against the Motion were Councillors Forrest, Palmer and Tudge (Total 3).

Absent was Councillor Mcilroy (Total 1).

 

General Managers Reports

 

General Managers Report No. 18

SUBJECT: Council Snapshot

310

RESOLVED on the motion of Councillors Smith and Tudge that the report be received and noted.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Palmer, Smith and Tudge (Total 8).

Against the Motion was Nil (Total 0).

Absent was Councillor Mcilroy (Total 1).

 


 

Corporate Services Division Reports

 

Corporate Services Division Report No. 37

SUBJECT: Procedures for Election of Mayor and Deputy Mayor and Councillor Representation on Council's Committees

 

REPRESENTATION ON COUNCIL'S COMMITTEES

Lane Cove Community Aid Board of Directors

Community Aid is an incorporated association which provides direct services to the elderly, disabled and their carers in Lane Cove. The Board meets on the 2nd Thursday of every second month at 7:30am at the Community Aid Centre.

MOTION

A Motion was moved by Councillors Longbottom and Brooks-Horn that Councillors Smith and Palmer be Council’s representatives on the Lane Cove Community Aid Board of Directors.

FORESHADOWED MOTION

A Foreshadowed Motion was moved by Councillors Forrest and Palmer that Councillors Mcilroy and Palmer be Council’s representatives on the Lane Cove Community Aid Board of Directors.

311

Upon being put to the meeting the Motion was declared carried.

 

For the Motion were Councillors Bennison, Brooks-Horn, Gaffney, Longbottom and Smith (Total 5).

Against the Motion were Councillors Forrest, Palmer and Tudge (Total 3).

Absent was Councillor Mcilroy (Total 1).

 

The Foreshadowed Motion lapsed.

 

 

 

 

 

 

 

 

312

Metro Pool Board

Metro Pool is made up of seven (7) Councils which self insure against Public Liability claims and purchase excess layers of insurance. The Board comprises of the General Managers and elected members of each member Council and has the responsibility of ratifying decisions made by the Management Committee and ensuring the ongoing viability of Metro Pool. The Board meets quarterly on a Wednesday at 10am at a host council.

Councillors Forrest, Palmer, and Tudge left the meeting at 9:27pm.

Councillor Palmer returned to the meeting at 9:29pm.

Councillor Forrest returned to the meeting at 9:30pm.

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that Councillor Longbottom, with Councillor Bennison as an alternate, be Council’s representatives on the Metro Pool Board.

 

For the Motion were Councillors Bennison, Brooks-Horn, Longbottom, and Smith (Total 4).

Against the Motion was Councillor Forrest, Gaffney and Palmer (Total 3).

Absent were Councillors Mcilroy and Tudge (Total 2).

 

Councillors Tudge returned to the meeting at 9:31pm.

 

 

313

RESOLVED on the motion of Councillors Smith and Gaffney that:-

1.   The Chatswood South Cemetery Committee and Duntroon Avenue Community Liaison Committee be disbanded; and

2.   The following nominations for representation on Council Committees be adopted:-

Inspection Committee

This Committee of the whole of Council carries out site inspections where it is considered Council should do so, with the majority of inspections being of development application proposals. The full Terms of Reference for the Committee are included in Council's Code of Meeting Practice. The Committee meets, unless otherwise determined, at 8.30am on the first Saturday of each month, in the Civic Centre carpark and then proceeds to inspection of the matters listed on the agenda. The Committee requires a quorum of five (5), with at least one (1) Councillor from each ward.

Members: All Councillors and appropriate staff as determined by the General Manager.

Aboriginal Art Exhibition Taskforce

This Committee will investigate the feasibility of staging an Aboriginal Art Exhibition in Lane Cove on the alternate years to the Lloyd Rees Memorial Youth Art Award. The committee will meet as required. The role of the committee is to provide advice and recommendations to the General Manager of holding an exhibition.

Members: The Mayor, Councillor Bennison, Councillor Mcilroy and appropriate staff as determined by the General Manager.

Aboriginal Education Working Party

This committee reviews the education component of the Northern Sydney Aboriginal Social Plan to provide a more focused long term solution to the education needs of Aboriginal students in the NSROC area. The committee will meet as required. The role of the committee is to provide advice and recommendations to the General Manager for aboriginal education.

Members: The Mayor, Councillor Bennison, Councillor Tudge and appropriate staff as determined by the General Manager.

Awards Nomination Committee

This Committee considers nominations for Council's Citizenship Awards, Australia Day Awards and other awards as required and meets in February and March each year. The Meetings are held in the Human Services Meeting Room at 5.30pm. The role of the committee is to provide recommendations on award nominations to the General Manager.

Members: All Councillors and appropriate staff as determined by the General Manager.

Councillor Peer Review Group

The role of this committee is to promote the Code of Conducts’ behavioural ideals and monitor Council and committee meetings in achieving these ideals and provide feedback if necessary.

Members:  Councillors Smith and Palmer.

           

 

 

Publications Editorial Task Force

This Committee provides advice to the General Manager on the draft Quarterly Newsletter to the community, which is prepared by Council staff. The Committee meets on an as required basis in the Committee Room in the Civic Centre at 5pm prior to Council Meetings.

Members: The Mayor Ex Officio, Councillors Longbottom, Mcilroy, Bennison and Smith and appropriate staff as determined by the General Manager.

Other Committees Involving Council Representation

Internal Audit Committee

The Committee provides independent assurance and assistance to Council on risk management, control, governance, and external accountability responsibilities. The Committee meets quarterly in the General Managers Meeting Room at 3pm on a Wednesday. The role of the committee is to provide advice and recommendations to the General Manager on internal audit functions.

Members: Councillor Bennison with Councillor Smith as alternate and appropriate staff as determined by the General Manager.

Bushland Management Advisory Committee

This Committee provides advice and recommendations to the General Manager on bushland management within Lane Cove. The Committee includes 3 Community Representatives and 3 Representatives of the Lane Cove Bushland and Conservation Society. The Committee meets on the 4th Wednesday of each month at 6:00pm in the Committee Room.

Members: , Councillor Forrest, Councillors Mcilroy, Councillor Palmer with Councillor Smith as alternate and appropriate staff as determined by the General Manager.

Cameraygal Festival Committee

This Committee is the organising committee for the Cameraygal Festival. The Committee generally meets from February to August and also in November on the 3rd Thursday of the month at 6pm in the Committee Room. The role of the committee is to organise the Festival and provide advice and recommendations to the General Manager on the Festival.

Members: The Mayor Ex Officio and Councillor Tudge, any available Councillors may also attend and appropriate staff as determined by the General Manager.

Carisbrook Advisory Committee

This committee assists in the administration of Carisbrook House and meets every 6 weeks on Wednesdays at 9am in the Human Services Committee Room. The role of the committee is to provide advice and recommendations to the General Manager on Carisbrook House.

Member:  Councillor Gaffney and appropriate staff as determined by the General Manager.

Central Ward Traffic Consultative Forum

This Working Party meets quarterly to consider traffic issues in Central Ward and to provide advice and recommendations to the General Manager on those matters

Members: The three (3) Central Ward Councillors - Councillors Bennison, Forrest and Smith and appropriate staff as determined by the General Manager.

 

Centrehouse Management Committee

Centrehouse is a not-for-profit community art and leisure centre offering leisure learning for the community, including various courses for children to adults and facilities for hire. The Management Committee meets the 1st Wednesday of each month at Centrehouse at 5.30pm. As this is an external committee the role of the Committee is governed by Centrehouse.

Members: Councillors Bennison and Forrest.

Chatswood South Cemetery Committee

This committee no longer meets, it is recommended that the Committee be disbanded and the maintenance of the cemetery be done administratively by the Manager - Open Space.

Consultation Committee — Metropolitan Local Aboriginal Land Council (Metro) and Lane Cove Council

The purpose of the Committee is to co-ordinate any issues arising from the Agreement concerning Aboriginal land, working together to apply for funding and on joint ventures that foster reconciliation.  The committee meets as required. The role of the committee is to provide advice and recommendations to the General Manager on issues regarding aboriginal land.

Members: The Mayor Ex Officio and Councillor Longbottom with Councillor Bennison as an alternate and the General Manager.


Duntroon Avenue Community Liaison Committee

The development is nearing completion and there is no need for any further committee meetings.  It is recommended that the Committee be disbanded.

East Ward Traffic Consultative Forum

This Working Party meets quarterly to consider traffic issues in East Ward and to provide advice and recommendations to the General Manager on those matters.

Members: The three (3) East Ward Councillors —Councillors Brooks-Horn, Palmer and Tudge and appropriate staff as determined by the General Manager.

Golf Course Advisory Committee

The committee meets to discuss the operation of the Lane Cove Golf Course and provide advice and recommendations to the General Manager on improvements to the golf course. The Committee includes 2 members of the Country Club, a representative of the Pro Shop and a non-member who plays occasionally at the course.  The committee meets quarterly on a Wednesday at 8am in the Country Club.

Members: The Mayor Ex Officio, Councillors Bennison, Longbottom and Brooks-Horn and appropriate staff as determined by the General Manager.

Gore Hill Memorial Cemetery Trust

The Trust is appointed by the State Government and is responsible for the care, control and management of Gore Hill Cemetery at St Leonards.  Meets every second month at 6pm on a Thursday. As this is an external committee the role of the Committee is governed by the Trust.

Member: Councillor Gaffney.

 

 

Kindy Cove Management Advisory Committee

This Committee provides advice to the Management of the Long Day Care Centre, from a parent and community perspective. The Committee meets on the 3rd Wednesday of every month at 7.00pm, usually at Kindy Cove.

Member: Councillor Smith with Councillor Palmer as alternate.

Lane Cove Access Committee

The Committee's objectives are to increase and promote general awareness of access, mobility and safety issues in the community.  The Committee meets on the last Monday of every second month at 10am. The committee includes five (5) representatives of access related service providers and up to five (5) community representatives. The role of the committee is to provide advice and recommendations to the General Manager on access issues.

Members: Councillor Mcilroy, with Councillor Palmer as alternate and appropriate staff as determined by the General Manager,


Lane Cove Bicycle Advisory Committee

This Committee meets to consider the provision of bicycle facilities in Lane Cove in the Committee Room at 6pm as required. The role of the committee is to provide advice and recommendations to the General Manager on bicycle facilities.

Members: Councillors Bennison, Brooks-Horn, Forrest, and Mcilroy appropriate staff as determined by the General Manager.

Lane Cove Cultural Advisory Committee

This Committee assists in the formulation of cultural planning strategies and initiatives.  The Committee meets quarterly in the Training Room 6pm, on the 4th Wednesday of February, May, August and November.  The role of the committee is to provide advice and recommendations to the General Manager on cultural issues.

Members:  Councillors Tudge and Mcilroy and appropriate staff as determined by the General Manager.

Lane Cove Historical Society

The Society meets on the third Tuesday of each month at 2.30pm excepting December at various locations and provides a forum for the promotion and discussion of history in Lane Cove. As this is an external committee the role of the Committee is governed by the Lane Cove Historical Society.

Members:  Councillors Gaffney and Palmer.

Lane Cove Occasional Child Care Centre

This Committee considers management issues of the Child Care Centre. The Committee meets on the 3rd Tuesday of each month at 7.30pm in the Centre. The role of the committee is to provide advice to the Management of the Occasional Child Care Centre.

Member: Councillor Palmer with Councillor Brooks-Horn as an alternate.

 

 

 

 

 

Lane Cove Public Art Advisory Committee

This committee provides advice and recommendations to the General Manager on the ongoing development, guidance, and implementation of the Lane Cove Council Public Art Policy in relation to each Council or developer-based project including public art commissions.  The Committee meets as required when there are public art projects commissioned.

Members:  Councillor Forrest, with Councillor Bennison as an alternate and appropriate staff as determined by the General Manager.


Lane Cove Retirement Units Association Ltd Board

The Association seeks to provide suitable accommodation for aged persons capable of independent living, and manages the land and buildings at Pottery Gardens to this end. The Board meets six times a year on a Thursday at 6.45pm. As this is an external committee the role of the Committee is governed by the Lane Cove Retirement Units Association.

Members: Councillors Gaffney and Tudge.

Lane Cove Social Development Group

The role of this Committee is to provide advice and recommendations to the General Manager on the development and ongoing monitoring of the Social Plan.  The Committee includes 3 community representatives and meets quarterly – February, May, August, November on the second Wednesday of the month in the Committee Room at 6.00pm.

Members: Councillors Forrest and Tudge and staff as determined by the General Manager.

Lane Cove Sports Committee

This Committee provides advice and recommendations to the General Manager on matters relating to sport and sporting facilities within Lane Cove. The Committee includes delegates from local sporting clubs. The Committee meets as required, at 7:00pm in the Staff Recreation room.

Members: The Mayor Ex Officio, Councillors Brooks-Horn, Longbottom, Tudge and appropriate staff as determined by the General Manager.

Lane Cove West Traffic Consultative Forum

This Working Party meets quarterly to consider traffic issues in West Ward and to provide advice and recommendations to the General Manager on those matters

Members: The three (3) West Ward Councillors — The Mayor - Councillor Gaffney, Ex Officio, Councillors Longbottom and Mcilroy, and the Manager - Traffic.

Local History Publications Committee

The Committee helps to plan the publication of papers relevant to the history and development of areas as defined by the Local History Collection. The Committee meets on at the Lane Cove Library, after hours as required. The role of the committee is to provide advice and recommendations to the General Manager on local history publications.

Members: The Mayor Ex Officio, Councillors Longbottom and Mcilroy and appropriate staff as determined by the General Manager.

 

 

 

Marjorie Propsting Memorial Library Working Party

This Committee provides advice and recommendations to the General Manager on matters affecting Library services at the Marjorie Propsting Memorial Library. The committee includes 3 members of the Greenwich Community Association, a representative of the Greenwich Kindergarten and a representative of the Greenwich Public School P&C Association and meets six monthly in the Greenwich Library on a Tuesday at 4pm.

Member: Councillor Palmer and appropriate staff as determined by the General Manager.


Northern Sydney Regional Organisation of Councils - (NSROC)

NSROC is a voluntary group of seven (7) Northern Sydney Councils which exist to further the interests of its members and the communities they represent. The member Councils achieve this through optimising resource sharing opportunities, effective and focused lobbying and integrated regional planning. The organisation meets quarterly at 6:00pm on the Second Thursday at a rotating venue. As this is an external committee the role of the Committee is governed by NSROC.

Members: The Mayor and Councillor Palmer with Councillor Bennison and Councillor Forrest as alternates.

Possums Corner Management Committee

This Committee provides advice to the Management of the Long Day Care Centre, from a parent perspective.  The Committee meets on the 3rd Wednesday of every month at 7.00pm, at Possums Corner Childcare Centre. As this is an external committee the role of the Committee is governed by Possums Corner Child Care Centre.

Members: Councillors Bennison and Mcilroy and appropriate staff as determined by the General Manager.

Public Libraries NSW - Metropolitan Association (Inc.)

This is an Association of Library Managers from the Greater Sydney Metropolitan Area. The Association was established to ensure resource sharing programs, and for exchanging ideas. The Committee meets on a quarterly on a Friday at 10am at alternate venues.  As this is an external committee the role of the Committee is governed by Public Libraries NSW.

Members: Councillor Gaffney and appropriate staff as determined by the General Manager.

Shell Consultative Committee

This Committee is convened by Shell Australia and provides advice on the operation of the Refinery at Gore Bay. The Committee meets quarterly on a Wednesday at 7pm. As this is an external committee the role of the Committee is governed by Shell.

Members: The Mayor Ex Officio, Councillors Palmer, Brooks-Horn and Tudge and appropriate staff as determined by the General Manager.

Shorelink Committee

This Committee discusses the Shorelink Library Network and comprises a Councillor and Manager – Library Services from Lane Cove, Manly, Mosman, North Sydney and Willoughby Councils. This Committee meets five (5) times a year, at 6:00pm on a Wednesday and rotates its venues between Councils. As this is an external committee the role of the Committee is governed by Shorelink.

Members: Councillor Gaffney and appropriate staff as determined by the General Manager.

Sustainability Advisory Committee

This Committee provides advice and recommendations to the General Manager on the formulation, prioritisation and implementation of strategies and initiatives to achieve sustainability as primarily set out in the Sustainability Action Plan. The committee meets on the 3rd Wednesday at 6pm, six times a year, in the Committee Room.

Members: Councillors Mcilroy, Forrest, and Tudge and appropriate staff as determined by the General Manager.

Willoughby/Ryde/Hunters Hill/Lane Cove District Bushfire Committee

This Committee was established to meet the requirements of the Rural Fires Act in minimising the impact of bushfires on the community. Its functions include approving priorities and locations for hazard reduction works. Representatives are from the four (4) Councils, National Parks and Wildlife Service, NSW Police Service, TollAust and NSW Fire Brigades. The Committee meets quarterly at the Ryde SES Main Office during business hours usually on a Thursday morning. As this is an external committee the role of the Committee is governed by the NSW Fire Brigades.

Members:  Councillor Palmer with Councillor Forrest as an alternate and staff as determined by the General Manager.

Procedural Motion

 

A Procedural Motion was moved by of Councillors Tudge and Forrest that voting on the Metro Pool Board membership be recommitted for determination.

 

For the Motion were Councillors Forrest, Palmer and Tudge (Total 3).

Against the Motion were Councillors Bennison, Brooks-Horn, Gaffney, Longbottom and Smith (Total 5).

Absent was Councillor Mcilroy (Total 1).

 

The Procedural Motion was declared lost.

314

Upon being put to the meeting the Motion was declared carried.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Palmer and Smith (Total 7).

Against the Motion was Councillor Tudge (Total 1).

Absent was Councillor Mcilroy (Total 1).

 

Corporate Services Division Report No. 38

SUBJECT: Annual Financial Statements for 2010/2011 - Referral for Audit

315

RESOLVED on the motion of Councillors Bennison and Palmer that:-

1.    In respect to Council's General Purpose Financial Reports the following statement be provided for signature by the Mayor, one other Councillor, the General Manager and the Responsible Accounting Officer:-

GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2011

Statement by Councillors and Management made pursuant to section 413 (2)(C) of the Local Government Act 1993 (as amended).

The attached General Purpose Financial Statements for the year ended 30 June 2011, have been drawn up in accordance with:-

 

·     the Local Government Act 1993 (as amended) and the Regulations made thereunder;

·     the Australian Accounting Standards and professional pronouncements;

·     the Local Government Code of Accounting Practice and Financial Reporting;       

To the best of our knowledge and belief, this Report:-

·     presents fairly the Council's operating result and financial position for the year; and

·     accords with Council’s accounting and other records.

We are not aware of matter that would render this Report false or misleading in any way.

2.    In respect to Council's Special Purpose Financial Reports, the following statement be provided for signature by the Mayor, one other Councillor, the General Manager and the Responsible Accounting Officer:-

SPECIAL PURPOSE FINANCIAL STATEMENTS  FOR THE YEAR ENDED 30 JUNE 2011

Statement by Councillors and Management made pursuant to the Local Government Code of Accounting Practice and Financial Reporting.

The attached Special Purpose Annual Financial Statements for the year ended 30 June 2011, have been drawn up in accordance with:-

·      NSW Government Policy Statement "Application of National Competition Policy to

      Local Government"; and

·      Department of Local Government guidelines "Pricing & Costing for Council Businesses: Guide to Competitive Neutrality".

·      The Local Government Code of Accounting Practice and Financial Reporting

To the best of our knowledge and belief, these Reports:-

·     present fairly the Council's operating result and financial position for each of Council’s declared Business Activities for the year; and

·     accord with Council’s Accounting and other records.

We are not aware of any matter that is false or misleading in any way.

3.    Council's Annual Financial Statements for the year ended 30 June 2011 be referred for audit by Council’s Auditors.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Palmer, Smith and Tudge (Total 8).

Against the Motion was Nil (Total 0).

Absent was Councillor Mcilroy (Total 1).

 


Open Space and Urban Services Division Reports

 

Open Space and Urban Services Division Report No. 26

SUBJECT: Lane Cove Traffic Committee Meeting held Tuesday 23 August 2011

316

RESOLVED on the motion of Councillors Smith and Longbottom that the recommendations of the Lane Cove Traffic Committee held Tuesday 23 August 2011 be adopted subjected to the note in AT-1 item Y7 regarding Stella Vista Pl being amended to indicate this is a private road.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Palmer, Smith and Tudge (Total 8).

Against the Motion was Nil (Total 0).

Absent was Councillor Mcilroy (Total 1).

 

Environmental Services Division Reports

 

Environmental Services Division Report No. 30

SUBJECT: 150 Epping Road, Part 3A Environmental Assessment

 

MOTION

A motion was moved by Councillors Gaffney and Forrest that Council endorse the draft submission dated 6 September attached as AT-1 to be forwarded to the Department of Planning.

Extension of Time

317

RESOLVED on the motion of Councillors Smith and Brooks-Horn that an extension of 1 minute be granted to Councillor Longbottom.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Palmer, Smith and Tudge (Total 8).

Against the Motion was Nil (Total 0).

Extension of Time

318

RESOLVED on the motion of Councillors Smith and Brooks-Horn that an extension of 1 minute be granted to Councillor Longbottom.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Palmer, Smith and Tudge (Total 8).

Against the Motion was Nil (Total 0).

Extension of Time

319

RESOLVED on the motion of Councillors Smith and Brooks-Horn that an extension of 3 minutes be granted to Councillor Longbottom.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Palmer, Smith and Tudge (Total 8).

Against the Motion was Nil (Total 0).

Extension of Time

320

RESOLVED on the motion of Councillors Smith and Brooks-Horn that an extension of 1 minute be granted to Councillor Longbottom.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Palmer, Smith and Tudge (Total 8).

Against the Motion was Nil (Total 0).

 

Upon being put to the meeting the motion was declared lost.

 

For the Motion were Councillors Forrest, Gaffney and Palmer (Total 3).

Against the Motion were Councillors Bennison, Brooks-Horn, Longbottom, Smith and Tudge (Total 5).

Absent was Councillor Mcilroy (Total 1).

 

MOTION

A motion was moved by Councillors Longbottom and Smith that Council not make a submission to the Department of Planning regarding the matter.

 

For the Motion were Councillors Bennison, Brooks-Horn, Longbottom and Smith (Total 4).

Against the Motion were Councillors Forrest, Gaffney, Palmer and Tudge (Total 4).

Absent was Councillor Mcilroy (Total 1).

The Mayor exercised a casting vote against the motion and the motion was declared lost.

 

Environmental Services Division Report No. 29

SUBJECT: Draft Sustainable Events Policy

321

RESOLVED on the motion of Councillors Bennison and Tudge that Council adopts the draft Sustainable Events Policy dated May 2011 and its accompanying document Sustainable Events Management Plan effective from 1 October 2011.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Palmer, Smith and Tudge (Total 8).

Against the Motion was Nil (Total 0).

Absent was Councillor Mcilroy (Total 1).

 

Human Services Division Reports

 

Human Services Division Report No. 14

SUBJECT: Every Australian Counts

322

RESOLVED on the motion of Councillors Smith and Bennison that Council:-

1.   Formally supports the ‘Every Australian Counts’ Campaign by promoting the campaign on Council’s Website; and

2.   Formally supports the National Disability Insurance Scheme via the online petition which is part of the ‘Every Australian Counts’ campaign.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Palmer, Smith and Tudge (Total 8).

Against the Motion was Nil (Total 0).

 

CLOSE

 

The meeting closed at 10:29pm.

 

Confirmed at the Ordinary Council Meeting of 4 October 2011, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

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