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Agenda

Ordinary Council Meeting

1 August 2011

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Monday 1 August 2011 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully



Peter Brown

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Win Gaffney. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 1 August 2011

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 18 JULY 2011

 

Referred Reports FROM Inspection Committee 30 July 2011

 

2.       Environmental Services Division Report No. 130

SUBJECT: 35 Morrice Street, Lane Cove........................................................... 5

 

Orders Of The Day

 

3.       Order Of The Day No. 14

SUBJECT: Citizenship Ceremony - Wednesday 10 August 2011.................. 26

 

Notices of Motion

 

4.       Notice of Motion No. 13

SUBJECT: Carbon Tax Risk Assessment........................................................... 27

 

5.       Notice of Motion No. 14

SUBJECT: Local Government Superannuation Scheme............................. 58

 

General Managers Reports

 

6.       General Managers Report No. 15

SUBJECT: Deed of Consent - Lane Cove Market Square Access Ramp 60

 

7.       General Managers Report No. 16

SUBJECT: Council Snapshot................................................................................. 73

 

Corporate Services Division Reports

 

8.       Corporate Services Division Report No. 32

SUBJECT: 4th Quarter Review of the Management Plan 2010 - 2013.... 121

 

9.       Corporate Services Division Report No. 33

SUBJECT: Local Government Association Annual Conference.......... 146

 

10.     Corporate Services Division Report No. 35

SUBJECT: Changes to the Protected Disclosures Act........................ 149

 

Open Space and Urban Services Division Reports

 

11.     Open Space and Urban Services Division Report No. 22

SUBJECT: Lane Cove Traffic Committee Meeting held Tuesday 19 July 2011....................................................................................................................................... 160

 

12.     Open Space and Urban Services Division Report No. 23

SUBJECT: North-West Rail Link - Alternate Parramatta City Council Proposal ................................................................................................................. 172

 

Human Services Division Reports

 

13.     Human Services Division Report No. 13

SUBJECT: Access to Premises Standards................................................... 193  

 


Ordinary Council Meeting 1 August 2011

Environmental Services Division Report No. 130

 

 

Reference:    Environmental Services Division Report No. 130

Subject:          35 Morrice Street, Lane Cove

Inspection Committee after considering this matter referred this Report to the Ordinary Council Meeting to be held on the 01 August 2011.   

Record No:    DA11/23-01 - 21507/11

Author(s):       Kristy  Wellfare 

 

 

Property:                     35 Morrice Street, Lane Cove

 

DA No:                         DA11/23

 

Date Lodged:              28 February 2011

 

Cost of Work:              $149,374

 

Owner:                                    B D & D J Jager

 

Applicant:                    Addbuild Master Builders

 

DESCRIPTION OF PROPOSAL TO APPEAR ON DETERMINATION

Alterations and first floor additions to the existing semi-detached dwelling house

ZONE

R2 – Low density residential

IS THE PROPOSAL PERMISSIBLE WITHIN THE ZONE?

Yes

IS THE PROPERTY A HERITAGE ITEM?

No

IS THE PROPERTY WITHIN A CONSERVATION AREA?

No

DOES DCP 1- BUSHLAND APPLY TO THE PROPERTY?

No

BCA CLASSIFICATION

Class 1a

STOP THE CLOCK USED

No

NOTIFICATION

Neighbours                   6, 8, 31, 33, 39, 41 Morrice Street, 34-36 Tambourine Bay Road

Ward Councillors         Central Ward

Progress Association   Nil

Other Interest Groups  Lane Cove Historical Society

 

Reason for Referral

 

This development application has been called to Council by Councillor Forrest, in relation to neighbour concerns.

 

Executive Summary

 

·      The applicant seeks consent to carry out alterations and first floor additions to the existing semi-detached dwelling house.

·      During notification, two submissions were received. Concerns raised included streetscape impacts and overshadowing onto the northern elevation and solar energy appliances of 39 Morrice Street. It is noted that Council’s DCP is silent regarding overshadowing onto solar energy appliances.

·      Notwithstanding the 2.6m side setback proposed, the proposal does not comply with the solar access provisions of the DCP regarding direct solar access to the north-facing openings of 39 Morrice Street.

·      On balance, the variation to the solar access requirements is supported due to the orientation of the site, the compliance of the proposed addition with the DCP height controls and the generous side setback proposed.

·      There are a number of heritage items in the street, including the 2-6 Morrice Street and the semi detached dwellings at 25-31 Morrice Street.  The subject site is not an heritage item.  The application was referred to Council’s Heritage Consultant, who did not favour the proposal for reasons of precedent and streetscape.  Council requested a site meeting and in the event that the application is supported, the consultant has provided draft conditions of approval to mitigate streetscape impact.

·      The proposal would result in minor uneven street presentation from some aspects as the other part of the building at 33 Morrice Street would remain single storey.  It is suggested that it is not reasonable to require both dwellings in the semi-pair to propose first floor additions at the same time, nor is it reasonable to restrict one of the semi-pair from carrying out alterations and additions because the owners of the other dwelling are unable or unwilling to do so at this time. Despite concerns raised on streetscape and heritage grounds, the proposal is considered reasonable and is recommended for approval subject to draft conditions.

 

Site

 

The site is located on the western side of Morrice Street, between River Road and Austin Crescent. The site is 336.9 m² in area with a frontage of 7.67m, rear boundary of 7.85m and depth of 44.195m. Existing development on the site is a part single storey and part two storey masonry and tile semi-detached dwelling house which is single storey at the rear and two storeys at the front in response to the slope of the site and accommodates a lower level garage. Existing development to the north of the site consists of the semi-pair of the subject dwelling, development to the south consists of a single storey masonry and tile dwelling house on an allotment twice the width of the subject site.

 

There are a number of heritage items in the street, including 2-6 Morrice Street and the semi detached dwellings at 25-31 and 49-51 Morrice Street.  The subject site is not a heritage item.  Site Plan and Notification Plan attached (AT-1 and AT-2).

 

Proposal

 

The applicant seeks consent to carry out alterations and first floor additions to the existing semi-detached dwelling to accommodate two bedrooms, an ensuite, and an access stair.

 

Previous Approvals/History

 

There are no previous development applications on Council’s computer records.

 


Proposal Data / Policy Compliance

 

Local Environmental Plan 2009

 

Zoning:           R2

 

Site Area:       336.9m²

 

 

Proposed

Control

Complies

Floor Space Ratio

0.41:1

0.6:1

Yes

Height of Buildings

8.5m

9.5m

Yes

Lane Cove Development Control Plan

 

 

Proposed

Control

Complies

Front setback (min)

Unchanged

Consistent with area or 7.5m

Unchanged

Side setback (min)

North: Nil

South: 2680mm

1500mm

No

Yes

Rear setback (min)

16m or 36%

<1000m²: 8m or 25%

>1000m²: 10m or 35%

Yes

 

 

Wall Height (max) (maximum parapet of 600mm)

7.0m

7.0m

Yes

Subfloor height (max)

Unchanged

1.5m

Unchanged

Number of Storeys (max)

2

2

Yes

Landscaped area (min)(Minimum width of 1m required to be included in area)

43%

35%

Yes

Solar Access

<3 hours to north facing openings

3 hrs to north-facing windows

No. *

Private open space

>24 m²

>4m

24 m² (min)

4m minimum depth

Yes

Yes

Basix

Certificate A100609

Certificate required

Yes

* Reasonable as each bedroom has alternative light source.  See report section on Solar Access.

 

Referrals

 

Manager Urban Design and Assets

 

The proposal was referred to Council’s Development Engineer for comment. No concerns were raised by Council’s Development Engineer regarding the proposal, and it was noted in the advice received that OSD is not required as the increase in impervious area is minimal. The use of the existing stormwater system has also been the subject of a draft condition.

 

Draft conditions of consent were provided by Council’s Development Engineer and these draft conditions have been included in the recommendation of this report. (See draft conditions 28-39)

 

Manager Parks

 

The proposal was referred to Council’s Tree Assessment Officer for comment. It was noted by Council’s Tree Assessment Officer that the proposed development does not require the removal of trees or other vegetation from the site. As a matter of precaution, draft conditions have been recommended requiring the Paperbark street tree and the Bottlebrush tree located in the front yard be protected for the duration of the proposed development, as well as general tree preservation conditions. (See draft conditions 40-48)

 

Heritage

 

The property is the southern dwelling in a semi-pair, where the northern dwelling in the semi-pair is located adjacent to a heritage item. There are a number of heritage items in the street, including the 2-6 Morrice Street and the semi detached dwellings at 25-31 Morrice Street.  As such, the proposal was referred to Council’s Consultant Heritage Advisor for comment.   The Consultant advised that notwithstanding that the subject building was not a heritage item; it may provide a precedent for development of the remaining heritage listed semis.  He also raised concern with regard to the impact on streetscape from a heritage viewpoint.

 

A further meeting was held on site with the heritage consultant and it was agreed that as the property is located on the high side of the street and as the addition is setback, the addition would be less visible from the street.  The consultant also provided some additional comments and draft conditions that would further reduce the impact of the proposed additions.  These include a hip roof to the stairwell and the need for careful selection of materials for the addition.  (See AT-3 and AT-4 for heritage consultant’s comments).

 

Officer’s Comment    

 

The initial concerns of the heritage consultant were conveyed to the applicant for their consideration. The applicant submitted an amended design which reduced the height of the front two elements by 300mm, and provided perspective views from the street. Whilst the proposed extension may marginally disrupt the symmetry of 33−35 Morrice Street when seen from the public domain, Council’s Heritage Advisor notes that it is difficult to achieve a good streetscape result when one semi-detached dwelling in a pair is extended vertically. However, it would be unreasonable to restrict development on one semi-pair because its semi-partner is unwilling or unable to propose a first floor addition at this time.

 

The potential issue of the creation of a long valley between the two roof forms can be dealt with through regular and proper maintenance of the roof and guttering. The suggestion that south-facing dormers be used to accommodate a smaller addition may have lesser impact on heritage grounds but would increase the side wall height and resulting overshadowing to the neighbouring property to the south and is not supported on technical grounds.

 

There are a number of heritage items in the street, including 2-6 Morrice Street and the semi detached dwellings at 25-31 and 49-51 Morrice Street.  Council’s Heritage Inventory describes these items as being within a “Precinct of post-war flat and residences [that] includes single storey semi-detached brick houses. Houses are on a rendered brick base, with some leavening timber detail in bay windows. Their austerity reflects the period of their construction”. The challenge in this instance is how to best adapt the semi-detached dwelling houses in the locality to the expectations of contemporary home owners in a manner that does not set an undesirable precedent for future development in the vicinity of the heritage listed semis.

 

The proposed first floor addition is set well back from both the front and side property boundaries. The elevation drawings submitted exaggerate the impact of the proposed first floor addition on the streetscape and the isometric drawings submitted demonstrate that, due to the topography of the site and the setbacks proposed, the impact on the streetscape is acceptable.

 

Following Council’s assessment of the application Council officers met with the Heritage Consultants on site to discuss the proposal and the heritage advice given. Further clarification was sought from Council’s Consultant Heritage Advisor and the following advice was provided:

 

“It is evident from the site inspection that the subject property is on the high side of the street and therefore the viewpoint from the roadway and footpath will be lower than if it is a level site. As the proposed first floor addition is also setback from the gable fronted east elevation, it will be less visible from the street viewing point. It is also noted that the proposed additions are on the east side of the property that is on the opposite side of the semi-detached structure from the listed heritage item at 29-31 Morrice Street. The proposal will only be particularly evident as viewed from between the subject property and the dwelling to the south.

 

We reiterate that the subject property is not a heritage listed item nor in a conservation area.

 

We note that Council is of the view to support the application.   

 

In order to mitigate the impact of the proposal further, we recommend that the proposed roof structure of the new stair is amended from a gable front to a hipped roof form. This would be consistent with the other proposed as well as existing roof forms that are behind the front gable and would further reduce the apparent height of the addition nearest to the street.  We recommend that the colour of the proposed first floor external texture finish to the stud walls matches, or is similar to, the existing brickwork colour.  

 

We also recommend the mature trees in the south east corner of the site are preserved so as to provide screening from the street to the proposed addition, which is on the south side of the subject property.”

 

The recommendations noted above regarding the use of a hipped roof form to the stair and the colour of the first floor external finishes have been included as draft conditions in the recommendation of this report (See draft conditions 2 & 3). The trees referred to above are not proposed to be removed as part of the proposed works and are protected by the draft conditions as recommended by Council’s Tree Assessment Officer (See draft conditions 40-48).

 

Whilst it was initially recommended by Council’s Heritage Advisor that the proposal not be supported on heritage and streetscape grounds, the application has now been considered having regard to the provisions of the Lane Cove Local Environmental Plan 2009 and Development Control Plan. Although there is a row of 12 semi-pairs comprising 24 dwellings (interrupted only by the single dwelling at 39 Morrice Street), not all of the semi-pairs are listed as heritage items and the fact remains that the subject site is not heritage listed.  In light of the draft conditions included in the recommendation of this report regarding the roof form and external finishes, the proposal is considered to be reasonable. Given the inherent difficulties associated with a first floor addition of this type, the proposal is considered to be appropriate and is acceptable, subject to the draft conditions as recommended.

 

Lane Cove Local Environmental Plan 2009 (Section 79c(1)(a))

 

In accordance with LEP2009, the site is zoned R2 Low Density Residential, with a maximum floor space ratio of 0.6:1 and a maximum height of 9.5 metres.  The proposal is for the alterations and additions to the existing dwelling, and dwelling houses are listed as a permitted land use in the R2 zone in accordance with the Land Use Table within LEP2009. The proposal has been assessed under the relevant provisions of LEP2009, and is neither contrary to the aims of the Plan, nor the aims, objectives and controls relating to the R2 Low Density Residential zone.

 

Lane Cove Development Control Plan

 

The proposal has been considered having regard to the relevant provisions of the DCP. The proposal accords with the objectives of the Plan, and further discussion is provided regarding the following specific provisions

 

 

Part C - Residential Development

 

As noted in the table above, the proposal complies with the numerical requirements of the DCP with the exception of the northern side setback and solar access provisions. These non-compliances are discussed hereunder. Notwithstanding these non-compliances, the proposal is not considered to be contrary to the objectives of the DCP in general and Part C Residential Development in particular.

 

Other Planning Instruments

 

State Environmental Planning Policy No 55 – Contaminated Lands

 

Clause 7 of the SEPP requires Council to consider whether the land is contaminated. Notwithstanding the fact that site investigations have not been carried out, an examination of Council’s computer records and information provided by the applicant indicates a history of residential development on the site and adjoining sites. The proposal does not raise any concerns in relation to SEPP55 and further investigation is not required in this instance.

 

State Environmental Planning Policy (Building Sustainability Index: BASIX) 2004

 

The plans were accompanied by BASIX Certificate A100609, and the commitments required to be noted at the development application stage are shown on the accompanying plans. The proposal therefore satisfies the policy and raises no further issues.

 

Applicable Regulations

 

Environmental Planning and Assessment Regulation 2000

 

The proposal involves minor demolition work. Clause 92(1)(b) of the Regulation requires Council to consider the provisions of Australian Standard AS 2601-2001: The demolition of structures.  The matter may be addressed by a condition of consent, which is included in the recommendation of this report.

 

Variations To Council’s Codes / Policies (Sections 79c(1)(a), (1)(b), and (1)(c))

 

The preceding policy assessment table identifies those controls that the proposal does not comply with. Each of the departures is discussed below.

 

Side Setback

 

The northern side setback is proposed to be nil as per the existing situation for the semi-detached dwelling. In accordance with the requirements of the DCP, first floor additions can maintain the existing setback of the floor below, provided there are no unreasonable amenity impacts. Council is satisfied that the proposed nil setback on the northern side would not be contrary to the objectives of the control in that:-

·      The proposal maintains the existing nil setback;

·      Landscaping within front and rear gardens and side boundaries are not affected by the proposal;

·      The non-complying northern setback does not unduly alter the building separation, sunlight, and ventilation for the dwelling and its neighbours; and

·      The nil northern setback is as expected with a semi-detached style of development

 

The proposal is therefore considered to be acceptable.

 

Solar Access

 

The proposal includes ceiling heights of 2450mm and has been built on a relatively low scale, with complying side wall heights of 7.0m. The two elements at the front have also been further lowered to reduce bulk and the draft condition to hip the front stair gable will also assist.  The site is oriented east-west, and the opportunities to accommodate two storey development whilst maintaining 3 hours solar access to the north-facing openings of the neighbouring properties are limited. In this instance opportunities to maintain solar access are further limited as the neighbouring dwelling house is set more than 1m lower than the subject site. The existing gutter levels on the northern side of 39 Morrice Street are at RL 57.81 while the subject site as existing features gutter levels of RL58.99. The proposed first floor addition maintains the existing southern side setback of 2680mm which is well in excess of the 1500mm required by the DCP.

The north-facing wall of 39 Morrice Street has 2 high level bedroom windows.  Both of these rooms maintain alternate windows, one fronting east and one fronting west.  The north facing windows are already partially (approximately 50%) shadowed by the existing building at 9am and then again in the afternoon.  The proposal will result in an increase in shadowing to these small windows.  The front bedroom will retain its existing solar access at 9am and then will progressively lose solar access for the remainder of the day.  The rear bedroom window will be in shade between 9am and 3pm, but it is noted that there is an alternate light source to this room, being a west facing window.

 

Notwithstanding the non-compliance, the generous southern side setback proposed would lessen the solar access impacts at other times of the year compared with a (permitted) 1500mm side setback. It is also noted that first floor additions may be carried out on this site under Complying Development in State Environmental Planning Policy (Exempt and Complying Development Codes) 2008, which does not consider solar access for neighbouring properties. The proposal is therefore considered to be acceptable.

 

Response To Notification (Section 79C(1)(d))

 

Two submissions were received in response to the notification of the development application.  The issues raised in the submission can be summarised as follows.

 

Aesthetic concerns, streetscape and proposed finishes

 

Comment

 

The texture finish to the polystyrene cladding is of a masonry appearance and would not be out of character with the rendered masonry finish of the garage level. The street level diagrams submitted demonstrate that the proposed first floor addition would not unduly detract from the street presentation of the existing dwelling which is elevated at the front and accommodates a lower level garage. While acknowledging the loss of symmetry inherent in a proposal of this nature, it is suggested that the proposal would not result in an unacceptable impact on the streetscape and the finishes proposed are satisfactory.

 

Impact on the existing and future solar energy and hot water appliances installed at 39 Morrice Street

 

Comment

 

There is no Council policy regarding solar access to solar appliances on neighbouring properties. The proposal does not comply with the requirements for solar access to the north facing window openings of the dwelling house and this has been discussed above, however the proposal would maintain sufficient solar access to the rear yard and solar access would be maintained to the appliances at 39 Morrice Street for a minimum of 3 hours between 12pm and 3pm in midwinter. The proposal is therefore acceptable.

 

Solar access to the rear private open space and reduced effectiveness of passive solar design measures

 

Comment

 

Reasonable solar access to the rear yard is maintained for 3 hours between 9am and 3pm at min-winter. Afternoon sun would also be maintained to the rear elevation of the dwelling house at mid winter. The reduced effectiveness of the passive solar design is lessened by the generous setbacks and relatively low scale of the proposed first floor addition. The proposal is therefore considered to be acceptable.

 

Solar access to northern window openings

 

Comment

 

As noted in this report, the proposal does not achieve the required 3 hours solar access to the northern side window openings of the neighbouring property at 39 Morrice Street. These window openings are high sill level window openings which service bedrooms along the northern side of the dwelling house, with the living room, kitchen and family room situated on the southern side of the dwelling house. The east-west orientation of the site means that opportunities to accommodate two storey development whilst maintaining 3 hours solar access to the north-facing openings of the neighbouring properties are severely limited.

 

Given the difference in level of the existing development on the two sites, relatively low scale of the first floor addition proposed, and the generous southern side setback involved, the proposed first floor addition is considered to be acceptable.  

 

Visual Privacy impacts from upper storey rear window

 

Comment

 

The proposed upper storey rear window opening is fitted into a bay window element but does not include glazing to the northern or southern sides of the bay. The window services a bedroom, and bedrooms are considered to be ‘low use’ rooms with lesser overlooking impacts than a higher use room such as a living room. The window opening is located closer to the rear of the property than the dwelling house at 39 Morrice Street and as such there would be little opportunity for overlooking into the rear window openings of the neighbouring property. Whilst overlooking may occur to the rear part of the private open space of both neighbouring properties, the proposal would not result in any undue privacy impacts and is acceptable.

 

Acoustic privacy and air quality concerns from potential first floor level air-conditioning

 

Comment

 

The applicant has not included air-conditioning for the first floor level as part of this development application.

 

Request for a structural engineers report regarding the adequacy of the walls to support the additions

 

Comment

 

A draft condition (no. 19) has been included in the recommendation of this report requiring a structural engineer to certify that the existing structure is capable of supporting the proposed first floor addition.

 


Request for a dilapidation report for 33 Morrice Street

 

Comment

 

A draft condition (no. 6) has been included in the recommendation of this report requiring a dilapidation survey to be undertaken prior to the issue of a construction certificate. A further draft condition (no. 7) requires a second survey to be carried out following the completion of the works and any damage rectified.

 

Conclusion

 

The Development Application has been assessed in accordance with matters for consideration outlined in Section 79C of the Environmental Planning & Assessment Act 1979, and having regard to all of the relevant instruments and policies. The proposal complies with the objectives of the Lane Cove Local Environmental Plan 2009, will not result in any adverse impacts for the locality and is not considered to be contrary to the public interest. Accordingly, the application is recommended for approval, subject to the conditions listed below.

 

 

RECOMMENDATION

 

That pursuant to Section 80(1)(a) of the Environmental Planning and Assessment Act, 1979, as amended, the Council grants development consent to Development Application DA11/23 for the alterations and first floor additions to the existing semi-detached dwelling on lot 2 in Deposited Plan 418786 and known as 35 Morrice Street, Lane Cove, subject to the following conditions:-

 

1.       (20) That the development be strictly in accordance with drawing number 1271/3, Sheets 2, 3 & 5 dated 3.12.10, and 1271/4, Sheet 4, undated, by Addbuild Master Builders Pty Ltd, except as amended by the following conditions.

 

2.       The roof structure of the new stair shall be amended from a gable front to a hipped roof form.

 

3.       The colour of the proposed first floor external texture finish to the stud walls shall match, or be similar to, the colour of the existing external brickwork of the dwelling.

 

4.       The proposed structure(s) to be erected must stand wholly within the boundaries of the allotment. No portion of the proposed structure, including guttering, shall encroach onto adjoining properties or upon public property. To ensure that the location of the building satisfies the provision of the approval, the footings and walls adjacent to the northern boundary must be set out by a registered surveyor prior to the commencement of works.

 

5.       (1) The submission of a Construction Certificate and its issue by Council or Private Certifier PRIOR TO CONSTRUCTION WORK commencing.

 

6.       A dilapidation report including a photographic survey of the following adjoining properties must be provided to the Certifier prior to the issue of a Construction Certificate. The dilapidation report must detail the physical condition of those properties, both internally and externally, including such items as walls, ceilings, roof, structural members and other similar items. 

          a)           33 Morrice Street

The dilapidation report is to be prepared by a practising Structural Engineer agreed to by both the applicant and the owner of the adjoining property. All costs incurred in achieving compliance with this condition shall be borne by the applicant.

 

 

7.       A second Dilapidation Report including a photographic survey must be submitted after the completion of works. A copy of this Dilapidation Report together with the accompanying photographs must be given to the property owners referred to in condition 4. A copy must be lodged with Council and the Principal Certifying Authority prior to the issue of an Occupation Certificate.

Any damage identified in the Dilapidation Report must be fully rectified by the applicant or owner at no cost to the affected property owner prior to the issue of an Occupation Certificate.

8.       (2) All building works are required to be carried out in accordance with the provisions of the Building Code of Australia.

9.       (11) The approved plans must be submitted to a Sydney Water Check agent or Customer Centre to determine whether the development will affect Sydney Water’s sewer and water mains, stormwater drains and/or easements, and if further requirements need to be met.  Plans will be appropriately stamped.  For Quick Check agent details please refer to the web site www.sydneywater.com.au see Your Business then Building & Developing then Building & Renovating or telephone 13 20 92.

          The consent authority or a private accredited certifier must:-

·           Ensure that a Quick Check agent/Sydney Water has appropriately stamped the plans before the issue of any Construction Certificate.

10.     (12) Approval is subject to the condition that the builder or person who does the residential building work complies with the applicable requirements of Part 6 of the Home Building Act 1989 whereby a person must not contract to do any residential building work unless a contract of insurance that complies with this Act is in force in relation to the proposed work.  It is the responsibility of the builder or person who is to do the work to satisfy Council or the PCA that they have complied with the applicable requirements of Part 6.  Council as the PCA will not release the Construction Certificate until evidence of Home Owners Warranty Insurance or an owner builder permit is submitted. THE ABOVE CONDITION DOES NOT APPLY TO COMMERCIAL/INDUSTRIAL CONSTRUCTION, OWNER BUILDER WORKS LESS THAN $5000 OR CONSTRUCTION WORKS LESS THAN $12000.

 

11.     (17)  An Occupation Certificate being obtained from the Principal Certifying Authority before the occupation of the building.

12.     (35) All demolition, building construction work, including earthworks, deliveries of building materials to and from the site to be restricted to the following hours:-

Monday to Friday (inclusive)                     7.00am to 5.30pm

Saturday                                                   7.00am to 4.00pm

No work to be carried out on Sundays or any public holidays.

13.     (36) Stockpiles of topsoil, sand, aggregate, spoil or other material capable of being moved by water to be stored clear of any drainage line, easement, natural watercourse, footpath, kerb or roadside.

14.     (37) The development shall be conducted in such a manner so as not to interfere with the amenity of the neighbourhood in respect of noise, vibration, smell, dust, waste water, waste products or otherwise.

15.     (49) Prior to the commencement of any construction work associated with the development, the Applicant shall erect a sign(s) at the construction site and in a prominent position at the site boundary where the sign can be viewed from the nearest public place.  The sign(s) shall indicate:-

a)      the name, address and telephone number of the Principal Certifying Authority;

b)      the name of the person in charge of the construction site and telephone number at which that person may be contacted outside working hours; and

c)      a statement that unauthorised entry to the construction site is prohibited.

 

The signs shall be maintained for the duration of construction works.

 

16.     (50) The cleaning out of ready-mix concrete trucks, wheelbarrows and the like into Council's gutter is PROHIBITED.

 

17.     Standard Condition (56) Where Lane Cove Council is appointed as the Principal Certifying Authority, it will be necessary to book an inspection for each of the following stages during the construction process.  Forty eight (48) hours notice must be given prior to the inspection being required:-

a)      Framework including roof and floor members when completed and prior to covering.

b)      Installation of steel beams and columns prior to covering

c)      Waterproofing of wet areas

d)      Stormwater drainage lines prior to backfilling

e)      Completion.

 

18.     Standard Condition (57) Structural Engineer's details being submitted PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE for the following:-

a)           upper level floor framing;

 

19.     (58) Structural Engineer's Certificate being submitted certifying that existing building is capable of carrying the additional loads.  Such Certificate being submitted PRIOR TO THE ISSUE OF A CONSTRUCTION CERTIFICATE.

 

20.     (66) The removal, handling and disposal of asbestos from building sites being carried out in accordance with the requirements of the Occupational Health and Safety Act and the Regulations.  Details of the method of removal to be submitted PRIOR TO COMMENCING ANY DEMOLITION WORKS.

 

21.     (78) The site being properly fenced to prevent access of unauthorised persons outside of working hours.

 

22.     (79) Compliance with Australian Standard 2601 - The Demolition of Structures.

 

23.     (128)  Submission of documentation detailing the destination of materials in accordance with the Waste Management Plan approved under this application.  These details are required PRIOR TO THE ISSUE OF THE CONSTRUCTION CERTIFICATE.

 

24.     (132)  It should be understood that this consent in no way relieves the owners or applicant from any obligation to obtain any other approval which may be required under any covenant affecting the land or otherwise nor relieve a person from the legal civil consequences of not complying with any such covenant.

 

25.     (140) If at the commencement of, or during the demolition stage of the development, it becomes apparent that all or any of the existing structures that were to be retained may require demolition, works are to cease immediately. The Principal Certifying Authority is to advise Council of the status of the works and the proposed method of rectification. It should be noted that any variations to the approved consent will require the lodgement of a new Development Application.

 

26.     (141) Long Service Levy  Compliance with Section 109F of the Environmental Planning and Assessment Act 1979; payment of the Long Service Levy payable under Section 34 of the Building and Construction Industry Long Service Payments Act 1986 (or, where such a levy is payable by instalments, the first instalment of the levy) – All building works in excess of $25,000 are subject to the payment of a Long Service Levy at the rate of 0.35%.

 

COMPLIANCE WITH THE REQUIREMENTS OF THIS CONDITION MUST BE SATISFIED PRIOR TO THE ISSUE OF THE CONSTRUCTION CERTIFICATE.

 

27.     (142) BASIX - Compliance with all the conditions of the BASIX Certificate lodged with Council as part of this application.

 

General Engineering Conditions

28.     (A1) Design and Construction Standards:  All engineering plans and work shall be carried out in accordance with Council’s standards and relevant development control plans except as amended by other conditions.

 

29.     (A2) Materials on Roads and Footpaths: Where the applicant requires the use of Council land for placement of building waste, skips or storing materials a “Building waste containers or materials in a public place” application form is to be lodged. Council land is not to be occupied or used for storage until such application is approved. 

 

30.     (A3) Works on Council Property: Separate application shall be made to Council's Urban Services Division for approval to complete, any associated works on Council property.  This shall include vehicular crossings, footpaths, drainage works, kerb and guttering, brick paving, restorations and any miscellaneous works. Applications shall be submitted prior to the start of any works on Council property.

 

31.     (A4) Permit to Stand Plant: Where the applicant requires the use of construction plant on the public road reservation, an “Application for Standing Plant Permit” shall be made to Council. Applications shall be submitted and approved prior to the start of any related works. Note: allow 2 working days for approval.

 

32.     (A5) Restoration: Public areas must be maintained in a safe condition at all times. Restoration of disturbed Council land is the responsibility of the applicant. All costs associated with restoration of public land will be borne by the applicant.

 

33.     (A6) Public Utility Relocation: If any public services are to be adjusted, as a result of the development, the applicant is to arrange with the relevant public utility authority the alteration or removal of those affected services. All costs associated with the relocation or removal of services shall be borne by the applicant.

 

34.     (A7) Pedestrian Access Maintained: Pedestrian access, including disabled and pram access, is to be maintained throughout the course of the construction as per AS-1742.3, ’Part 3 - Traffic control devices for works on roads’.

 

35.     (A8) Council Drainage Infrastructure: The proposed construction shall not encroach onto any existing Council stormwater line or drainage easement. If a Council stormwater line is located on the property during construction, Council is to be immediately notified. Where necessary the stormwater line is to be relocated to be clear of the proposed building works. All costs associated with the relocation of the stormwater line are to be borne by the applicant.

 

 

 

Engineering Conditions to be Complied with Prior to Construction Certificate

 

36.     (S2) Stormwater Requirement: The stormwater runoff from the new and altered impervious areas within the development shall be connected to the existing drainage system in accordance with the requirements of Lane Cove Council’s DCP-Stormwater Management.

The existing stormwater system is to be certified that it is in good working order and meets the requirements set out in Council’s DCP-Stormwater management. The certification is to be carried out by a fully licensed and insured plumber or a suitably qualified engineer prior to the issue of the Construction Certificate.

Where an existing element does not comply with current standards the subject element is to be replaced.

Where the existing system does not comply with Councils DCP-Stormwater Management a drainage design is required. The stormwater drainage plan is to be prepared and certified by a suitably qualified engineer and submitted to the Principal Certifying Authority prior to the issue of the Construction Certificate. The design is to be certified that it fully complies with, AS-3500 and Council's DCP-Stormwater Management.

 

37.     (B1) Council infrastructure damage bond: The applicant shall lodge with Council a $1000.00 cash bond or bank guarantee. The bond is to cover the repair of damage to Council's roads, footpaths, kerb and gutter, drainage or other assets as a result of the development. The bond will be released upon issuing of the Occupation Certificate. If Council determines that damage has occurred as a result of the development, the applicant will be required to repair the damage. Repairs are to be carried out within 14 days from the notice. All repairs are to be carried in accordance with Council’s requirements. The full bond will be retained if Council’s requirements are not satisfied. Lodgement of this bond is required prior to the issue of the Construction Certificate.

 

Engineering Condition to be Complied with Prior to Commencement of Construction

 

38.     (C2) Erosion and sediment control: The applicant shall install appropriate sediment control devices prior to the start of any works on the site. The devices are to be installed in accordance with the approved Sediment Control Plan prepared by Addbuild numbered 1271. The devices shall be maintained during the construction period and replaced when necessary.

 

Engineering Condition to be Complied with Prior to Occupation Certificate

39.     (M2) Certificate of Satisfactory Completion:  Certificates from a registered and licensed Plumber or a suitably qualified Engineer must be obtained for the following matters. The plumber is to provide a copy of their registration papers with the certificate. The relevant Certificates are to be submitted to the principal certifying authority prior to issue of any Occupation Certificate.

 

·     Confirming that the site drainage system has been constructed in accordance with the relevant Australian Standards and Council’s DCP-Stormwater Management. 

 

Tree Preservation Conditions

 

40.     (300)  Lane Cove Council regulates the Preservation of Trees and Vegetation in the Lane Cove local government area. Clause 5.9(3) of Lane Cove Local Environmental Plan 2009 [the "LEP"], states that a person must not ringbark, cut down, top, lop, remove, injure or wilfully destroy any tree or other vegetation to which any such development control plan applies without the authority conferred by development consent or a permit granted by the Council. Removal of trees or vegetation protected by the regulation is an offence against the Environmental Planning and Assessment Act 1979 (NSW). The maximum penalty that may be imposed in respect to any such offence is $1,100,000 or a penalty infringement notice can be issued in respect of the offence, the prescribed penalty being $1,500.00 for an individual and $3,000.00 for a corporation.  The co-operation of all residents is sought in the preservation of trees in the urban environment and protection of the bushland character of the Municipality.  All enquiries concerning the Preservation of Trees and Vegetation must be made at the Council Chambers, Lane Cove.

41.     (302)  The applicant must obtain written Authority prior to pruning or removal of any trees; greater than 4 m in height, located on the property or in neighbouring properties including the cutting of any tree roots greater than 40 mm in diameter.

42.     (303)  There must be no stockpiling of topsoil, sand, aggregate, spoil or any other construction material or building rubbish on any nature strip, footpath, road or public open space park or reserve.

43.     (354)  Footing, trench or excavation that is within 3 m of any tree greater than  4m in height; including neighbouring trees, must be carried out using hand held tools only with no tree roots greater than 40mm diameter to be severed or damaged

44.     (317) A 1.8 m high chain mesh fence shall be erected a radial distance of not less than 1.2m from the trunk of the Bottlebrush tree located in the front yard. The tree protection area shall not be used for the storage of building materials, machinery, site sheds, or for advertising and soil levels within the tree protection area shall remain undisturbed.

45.     (317) A 1.8 m high chain mesh fence shall be erected not less than 1.2m from the trunk of the Paperbark street tree. The tree protection zone may be reduced to 600mm on the driveway side of the tree only. The tree protection area shall not be used for the storage of building materials, machinery, site sheds, or for advertising and soil levels within the tree protection area shall remain undisturbed.

46.     (new) A waterproof sign must be placed on all tree protection zones stating ‘NO ENTRY TREE PROTECTION ZONE – this fence and sign are not to be removed or relocated for the work duration.’  Minimum size of the sign is to be A4 portrait with NO ENTRY TREE PROTECTION ZONE in capital Arial Font size 100, and the rest of the text in Arial font size 65.

47.     (new) All tree protection measures and signage must be erected PRIOR TO THE ISSUE OF THE CONSTRUCTION CERTIFICATE OR THE COMMENCEMENT OF WORKS, WHICHEVER OCCURS FIRST. This includes demolition or site preparation works, and tree protection measures must remain in place for the duration of the development, including construction of the driveway crossing.

 

Bond on Street and Council Trees

 

48.     (327)  A bond of $2000 must be paid to Council prior to the issue of Construction Certificate to ensure adequate protection measures are taken during the development to prevent mechanical damage to the Bottlebrush street tree that must be retained.  This bond shall refundable on completion of works and following an inspection and certification of the tree by Council’s Tree Assessment Officer. This certification must be obtained by the Private Certifying Authority prior to issue of the occupation certificate. In the event of damages to the tree, as determined by Council’s Tree Assessment Officer, the cost of replacing the tree including labour will be incurred in addition to forfeiting the bond. The following formula shall be used for retention of all or part of the tree bond:

Breach of any condition - 25% of bond for each offence.

Trunk or root damage of any protected tree - 50% of bond for each offence.

            Death or severe decline of any protected tree - 100% of bond and possible legal action by Council.

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Site Location Plans

2 Pages

AT‑2 View

Neighbour Notification Plan

2 Pages

AT‑3 View

Heritage advice from Conybeare Morrison dated 28 March 2011

2 Pages

AT‑4 View

Heritage advice from Conybeare Morrison dated 26 July 2011

1 Page

 

 


ATTACHMENT 1

Environmental Services Division Report No. 130 - Site Location Plans

 



ATTACHMENT 2

Environmental Services Division Report No. 130 - Neighbour Notification Plan

 



ATTACHMENT 3

Environmental Services Division Report No. 130 - Heritage advice from Conybeare Morrison dated 28 March 2011

 



ATTACHMENT 4

Environmental Services Division Report No. 130 - Heritage advice from Conybeare Morrison dated 26 July 2011

 


Ordinary Council Meeting 1 August 2011

Order Of The Day No. 14

 

 

Reference:    Order Of The Day No. 14

Subject:          Citizenship Ceremony - Wednesday 10 August 2011    

Record No:    SU28 - 29307/11

Author(s):       Millie  Stephen 

 

 

Executive Summary

 

A Citizenship Ceremony will be conducted in the Council Chamber on Wednesday 10 August 2011 commencing at 7.00pm. A Councillor is required to attend the ceremony and speak to new citizens about local government.

 

 

 

RECOMMENDATION

 

That a Councillor nominate to attend the Citizenship Ceremony on 10 August 2011 and speak to new citizens about local government.

 

 

 

 

 

 

Peter Brown

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 1 August 2011

Notice of Motion No. 13

 

 

Reference:    Notice of Motion No. 13

Subject:          Carbon Tax Risk Assessment    

Record No:    SU3474 - 30907/11

Author(s):       Councillor Scott Bennison 

 

 

Executive Summary

 

The proposed Carbon Tax has now been set at $23 per tonne. Impacts will be felt by every business irrespective of their size, location, markets, products and services, and will affect all elements of their business model.  There are several business risk areas that will affect business including:-

·     Regulatory Risk;

·     Compliance Risk;

·     Supply Chain Risk;

·     Product and technology Risk;

·     Competitive Risk;

·     Litigation Risk;

·     Reputation Risk; and

·     Physical Risk.

 

Council’s business risk would be associated with ‘Supply Chain’ with regard to the increase in costs of tenders. A presentation on this business risk is shown attached as AT 1.

 

Discussion

 

Council tender amounts are a material component to Council’s budget particularly the Capital Works Budget and may increase due to the additional funding for capital works obtained through the Infrastructure levy. It would be expected that the cost of tenders would rise under the introduction of a Carbon Tax and with no mechanism to pass on the increase to ratepayers Council will have to absorb the increased cost.  This will result in a decrease in available funds for other projects and, depending on how material, the increase in costs may impact on budget forecasts and financial estimates contained in the Financial Statements.

 

 

RECOMMENDATION

 

That Council:-

1.    Conduct a Risk Assessment on its tender process to determine what impact the introduction of a Carbon Tax will have on future price of contracts; and

2.    Seek legal advice as to wording of all future contracts having regard to the introduction of a Carbon tax.

 

 

Councillor Scott Bennison

Councillor

 

ATTACHMENTS:

AT‑1 View

Carbon Tax Risk Assessment Presentation

32 Pages

 

 

 


ATTACHMENT 1

Notice of Motion No. 13 - Carbon Tax Risk Assessment Presentation

 






























 


Ordinary Council Meeting 1 August 2011

Notice of Motion No. 14

 

 

Reference:    Notice of Motion No. 14

Subject:          Local Government Superannuation Scheme    

Record No:    SU3474 - 30984/11

Author(s):       Councillor Scott Bennison 

 

 

Executive Summary

 

Council will recall a motion put forward on 16 August 2009 with regard to losses relating to the Local Government Superannuation Scheme and the requirement now of Lane Cove Council to contribute to this loss at $350,000 pa for the next ten years.

 

I requested that the motion be put to NSROC with the view of obtaining $20,000 from member councils to obtain legal advice to determine if there was an action against the professional Indemnity (PI) cover of the advisors for negligence in respect of financial advice given.

 

NSROC considered the motion and decided to defer any commitment towards legal fees until it had written to APRA and obtained information under FOI.  APRA has, to date, not provided any information. (Council should note that I requested the same information from APRA in November 2009 and was advised by APRA that its role was a regulator and that they could not release information under FOI).

 

Discussion

 

Lane Cove Council also wrote to the CEO of the Local Government Superannuation Scheme and requested specific information and only received answers to some of the questions raised. The NSW Treasurer is a party to the Trust Deed and would be able to release information previously requested by Council.

 

There are still a lot of unanswered questions and one option to Council to speed the process up would be to request the Treasurer to provide us with the requested information to assist NSROC in making a decision to fund $20,000 for legal advice. From the information provided to Councilors from NSROC, there is sufficient cause to call for an Parliamentary Investigation as this may be the only way to achieve some accountability for the losses incurred and to provide for recommendations to prevent this from occurring again.

 

 

RECOMMENDATION

 

That Council:-

 

1.   Write to the NSW Treasurer, the Hon Mike Baird M.P., and request that he provide the following information to assist us in obtaining legal advice:-

a)   Copies of the minutes of Directors Meetings for the LGSS and LGFS for the period 1 July 2007 to 30 June 2010;

b)   Copies of General ledgers of the LGSS and LGFS for the periods 1 July 2007 to 30 June 2010;

c)   Copies of all agreements with its external Financial Advisors;

d)   Details of all commissions received by LGFS for the period 1 July 2007 to 30 June 2010;

e)   Answers to Lane Cove Council’s questions to the LGSS in our letter dated 6 August 2009; and

f)    Payments to any Directors/Shareholders or their related parties.

 

2.   Write to the NSW Treasurer, the Hon Mike Baird M.P., and request a review of the LGSS Trust Deed to ensure that:-

a)   The board of Directors of the Trustee Company have sufficient experience and/or qualification to be on the board having regard to the SIS ACT;

b)   That all investment decisions made by the Trustee of the Superannuation Fund are at arms lengths and that any advice received is at arms length and not from related parties; and

c)   That any firm used to provided Financial advise to LGSS is at arms length and has no related party relationships either by way of Directorships or shareholders.

 

3.   Write to the NSW Premier the Hon. Barry O’Farrell M.P., and provide him will a copy of this motion and all attachments, documents including confidential information associated with this motion and request a Parliamentary Inquiry into the operation and management of the Local Government Superannuation Scheme (LGSS), The Local Government Investment Services Pty Limited (LGFS), and all associated entities.

 

4.   That point 3 be submitted as a motion for the Local Government Conference.

 

 

 

 

 

Councillor Scott Bennison

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 1 August 2011

General Managers Report No. 15

 

 

Reference:    General Managers Report No. 15

Subject:          Deed of Consent - Lane Cove Market Square Access Ramp     

Record No:    SU1460 - 30842/11

Author(s):       Peter Brown 

 

 

 

Executive Summary

As Council is aware Council’s senior staff have been working for some time to finalise the Building Management Statement and shared facilities plan for the Lane Cove Market Square. To resolve an impasse Council and Woolworths sought an independent expert determination regarding shared facilities. Through further discussion between the parties regarding one small area, a Deed of Consent under Section 138 of the Roads Act 1993 for the footpath and concrete ramp over Library Place seems the simplest way to cover this small area and ensure it is treated as part of Shared Facility 11 in the Building Management Statement. The proposed deed of consent is attached. It is recommended that Council authorise the General Manager to finalise and execute such a deed.

Background

 

As part of the development of Lane Cove Market Square, an access ramp was constructed over Library Place.  This allows pedestrian access from Longueville Road to the arcade at Lane Cove Market Square and the Library.

 

Council requested that the access ramp be included as part of the shared facilities of Lane Cove Market Square.  In particular, it was requested that this be part of Shared Facility 11 in the Building Management Statement to ensure that the cleaning, maintenance and upkeep of this area was undertaken by the Building Management Committee with the costs shared as provided in the Building Management Statement.

 

Council’s request was opposed by Woolworths Ltd on the basis that this area was outside the lots comprising of Lane Cove Market Square.  This matter was resolved in the Expert Determination with the Expert agreeing with Council that this area should be part of Shared Facility 11.  The Expert recommended that an easement be granted to enable the owners and occupiers of the lots comprising Lane Cove Market Square to use this as part of Library Place.  An easement would require the delay and expense of the preparation of a new deposited plan and potential legal difficulties in creating an easement over a public road. 

 

As an alternative, Council’s solicitor suggested that a right to use this access-way could be granted pursuant to Section 138 Roads Act 1993.  Section 138 enables the roads authority to consent to the erection of the structure on or over a public road.  The consent may be granted with conditions (s139(1)(b)) and for a particular purpose (s139(3)).  The person who has the use and benefit of this structure on or over the public road must maintain the structure in a satisfactory state of repair: Section 142.  The roads authority may at any time revoke a consent by notice served on the holder of the consent: Section 140.

 

Council is the roads authority for Library Place.

 

It is proposed that the consent be granted in a form of a deed.  The parties to the deed are Lane Cove Council as the roads authority and Lane Cove Council as the owner of the adjoining lots being Lots 1, 2, 4 and 6 in the Stratum Plan for Lane Cove Market Square.

 

The commercial terms are set out in a schedule on page 3 of the Deed and may be summarised as follows:

 

Public Road

Library Place.

Works Location

That part of Library Place hatched on the plan attached to the Deed.

Works

Construction use of a footpath and concrete ramp.

Permitted Use

As a pedestrian footpath to and from the adjoining land.

Consent Fee

Nil.

Consent Period

50 years from 26 November 2009 to 25 November 2059, being the initial term of the lease to Woolworths.

 

The landowner must maintain and repair the works in accordance with clause 2.  In practice, we expect this will be taken over by Building Committee under the Building Management Statement.

 

The Deed enables the landowner to use part of the public road for a pedestrian access ramp to Lane Cove Market Square.  On this basis the pedestrian access ramp can be part of the shared facilities under the Building Management Statement.  In particular, it will be part of Shared Facility 11 and the cleaning, maintenance and upkeep of this area will be undertaken by the Building Management Committee with the costs shared with Woolworths as provided in the Building Management Statement and the Lease.

 

 

 

RECOMMENDATION

 

That Council authorise the General Manager to revise, finalise and execute a deed substantially similar to the proposed Deed of Consent and affix Council’s seal to the document.

 

 

 

 

 

 

Peter Brown

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Deed of Consent

11 Pages

 

 


ATTACHMENT 1

General Managers Report No. 15 - Deed of Consent

 












Ordinary Council Meeting 1 August 2011

General Managers Report No. 16

 

 

Reference:    General Managers Report No. 16

Subject:          Council Snapshot    

Record No:    SU220 - 30908/11

Author(s):       Peter Brown; Millie  Stephen 

 

 

Executive Summary

 

Attached for the information of Councillors is a review of Councils recent activities, entitled Council Snapshot. This report provides a summary of the operations of each division. 

 

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Peter Brown

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Council Snapshot

47 Pages

 

 


ATTACHMENT 1

General Managers Report No. 16 - Council Snapshot

 

 

 

 

 

 

 

 

 

 

 

 

m 

 

 

 

 

 

 

 

 


Monthly Review

 

Council Snapshot

 

Number 18/10

 
 


1. 

*2008

 

 

 

 

 

 

 




 

 

 
No.   *08


ATTACHMENT 1

General Managers Report No. 16 - Council Snapshot

 

 

GENERAL MANAGER’S OVERVIEW

 

The annual conference of the Northern Sydney Regional Organisation of Councils (NSROC) was held at Mandalay this month. The theme of Waste was timely with some excellent presentations by other groupings of Councils on the lessons learnt from various regional approaches.

 

Representatives of the NSW Electoral Commission visited Council this month to discuss options available for the running of the 2012 Local Government Elections. It was disappointing to hear that should Councils choose to run their own election absolutely no assistance would be provided by the NSW Electoral Commission. They are of course still happy to charge the 200-300% extra cost to run Councils election for them. Most Councils are now seriously investigating alternative options that may be available.

 

It has now been 1 year since we opened our new extended library in Lane Cove. On Saturday 23rd July we celebrated with a cake and festivities in the library. Council’s Town Crier, Bill Wallace, got proceedings started by calling the many people gathered to order before leading everyone in singing Happy Birthday.

 

The library, already the busiest public library per head of population in NSW, increased its loans by a mighty 30% over the previous year. A magnificent effort by all concerned.

 

Overall another busy month for Council.


ATTACHMENT 1

General Managers Report No. 16 - Council Snapshot

 

CORPORATE SERVICES

 

CORPORATE INFORMATION MANAGEMENT AND TECHNOLOGY

  

Network review for High Availability – The Library Core Switch was replaced and changes made to our network to allow the Library Core Switch to take over all the network routing if our Main Admin Centre Core Switch fails.

IT simulated a partial Disaster Recovery test on Friday 17 June during lunch time where the network infrastructure in the Main Admin Building was powered off.  Although we lost all internet connectivity (although we have redundant internet lines that is used for different purposes, both these lines come in to the Civic Centre) and all computers in the Civic Centre lost network connectivity, our critical Servers remained accessible at the Library and the Library Network and staff computers were able to continue working.  

 

Authority upgrade – The revised Project Schedule from Civica for our upgrade to Authority Version 6 has a start date of 20 July.  IT has been reviewing the security access within Authority and correcting as many “data-related issues” as possible in preparation for the data conversion (pre-requisites of the upgrade).

 

SAN (Storage Area Network) Upgrade – IT upgraded the software on our HP SAN to SANiQ Version 9 which is supposed to provide better monitoring and alerting capability. Since the upgrade, 2 physical hard disks have failed on the SAN.  We have calls logged with HP regarding subsequent issues.

 

Data Backup - We have started encountering issues with our weekly data backups because the volume of data now exceeds the physical tape cartridge capacity.  We are exploring backup alternatives.      

 

 

GOVERNANCE

 

Council's Tender for Legal Services has been completed and contracts are being sent to the successful firms in accordance with Council's resolution.

 

The new integrated planning framework including Council's Community Strategic Plan and Delivery and Operating Program is being implemented and communicated to all Managers.

 

Staff and the Community have been advised of the trial for Council Meetings and Council's Website has been updated with information on the trial.

 

Preparations have begun for co-ordinating the 2012 Local Government elections. 

 

 


FINANCE

 

Rates & Charges Outstanding:

 

 

Year to Date

30.6.11

%

Year to Date

30.6.10

%

Total Rates & Charges Collectable

$23,716,820.00

 

100%

$22,985,461.00

100%

Rates and Charges Outstanding

$1,527,994.00

 

6.4%

$1,227,370.00

5.3%

 

Investments

DATE

INSTITUTION

PRINCIPAL

DATE OF

TERM

RATE

INVESTED

 

 

MATURITY

DAYS

 

5/05/2011

BANK WEST

1,000,000.00

5/10/2011

153

6.00%

7/06/2011

BANK WEST

1,000,000.00

7/09/2011

92

6.00%

8/06/2011

Bank of QLD

1,000,000.00

6/09/2011

90

6.20%

29/11/2010

Bank of QLD

1,000,000.00

29/11/2011

365

6.50%

1/02/2011

Bank of QLD

1,000,000.00

1/08/2011

181

6.45%

1/03/2011

Bank of QLD

1,000,000.00

2/09/2011

185

6.35%

9/03/2011

COMMONWEALTH

1,000,000.00

9/12/2011

275

6.25%

10/03/2011

COMMONWEALTH

1,500,000.00

9/12/2011

274

6.25%

12/01/2011

COMMONWEALTH

500,000.00

12/08/2011

212

6.00%

15/11/2010

COMMONWEALTH

499,999.00

15/08/2011

273

6.50%

15/11/2010

COMMONWEALTH

499,999.00

15/08/2011

273

6.50%

17/11/2010

COMMONWEALTH

490,000.00

17/08/2011

273

6.50%

17/11/2010

COMMONWEALTH

480,000.00

17/08/2011

273

6.50%

4/04/2011

IMB SOCIETY

1,000,000.00

2/08/2011

120

5.90%

18/07/2011

IMB SOCIETY

2,000,000.00

16/01/2012

182

5.95%

11/07/2011

IMB SOCIETY

1,000,000.00

11/10/2011

92

5.85%

31/05/2011

IMB SOCIETY

1,000,000.00

29/08/2011

90

6.00%

4/07/2011

MACQUARIE BANK

1,000,000.00

03/01/2012

183

6.15%

8/06/2011

NEWCASTLE P B S

1,000,000.00

6/09/2011

90

6.00%

9/05/2011

NEWCASTLE P B S

1,000,000.00

8/08/2011

91

6.16%

28/02/2011

ING Bank

1,000,000.00

1/02/2012

188

6.10%

4/05/2011

ING Bank

1,000,000.00

4/10/2011

153

6.10%

3/02/2011

ELDERS RURAL BANK

1,000,000.00

2/08/2011

180

6.40%

3/05/2011

ST.GEORGE BANK

1,000,000.00

3/08/2011

92

5.76%

11Am A/C

ST.GEORGE BANK

3,000,002.00

Open

Variable

4.65%

 

 

25,970,000.00

 

Weighted

Average

5.74%

 


The following Withdrawal was made during the month of July 2011. This Withdrawal was made in accordance with S.625 of the Local Government Act, 1993 and the Local Government (Financial Management) Regulation, 1993.

 

NET WITHDRAWAL:  $ 800,000.00

Legal

 

The following legal expenses were paid during the past month:-

 

 

Previous

Current

Total

Status

Initiated

Mathews Folbigg Solicitors

 

 

 

 

 

41 Johnston Crescent – Balcony Collapse

$5,383.15

-

 

$ 5,383.15

On Going

LCC

Marsdens Law Group

 

 

 

 

 

Dispute of Fuel Tanks

$ 15,344.621

-

$ 15,344.62

On Going

LCC

DA for Little Street

$1,705.00

-

$ 1,705.00

On Going

LCC

Advice on request for Tender – Aquatic Centre

$13,647.50

-

$ 13,647.50

On Going

LCC

Tress Cox Lawyers 

 

 

 

 

 

Austin Street – Development Deed

$57,083.16

$ 3,477.10

$ 60,560.26

On Going

LCC

Thomson Playford Cutlers

 

 

 

 

 

Lane Cove Aquatic Centre

$$1,098,396.51

-

$1,098,396.51

On Going

LCC

Pikes Lawyers

 

 

 

 

 

Lease for Carpark Deck

$  3,381.75

-

$  3,381.75

On Going

LCC

24 Wallace Street – LECP 11008/2010                            

$46,981.96

-

$46,981.96

On Going

Third Party

19 Glenview Street- LECP -10707/2010

$39,385.95

$ 2,659.80

$ 42,045.75

On Going

Third Party

16 Greenwich Road  - LECP 11059/2010

$22,224.98

-

$ 22,224.98

On Going

Third Party

Ellis-Jones Enterprises      

General Legal Advice

$ 31,202.00

$ 2,365.00

$ 33,567.00

On Going

LCC

 

Total Legal Expenses for July 2011                 $ 8,501.90

                                                                             ==========


 

Budget Impact

 

General Ledger Account Details “Legal”

Account

Number

Budget

2011-2012

Actual

Expenses

2011-2012

Budget

Available

Environmental Operating Expenses

4120.2531.254

$250,000

$ 7,273

$242,727

Development Health Operating Expenses

4230.2531.254

$15,000

-

$15,000

Corporate Services Operating Expenses

0125.2531.254

$15,000

-

$15,000

Planning Operating Expenses

0625.2531.254

$ 4,000

-

$ 4,000

Human Services Operating Expenses

1025.2531.254

$ 5,000

-

$ 5,000

Urban Services Operating Expenses

5025.2531.254

$ 20,000

-

$ 20,000

 

 

 

 

HUMAN RESOURCES

 

Staff Establishment – last 30 days

 

·   Staff Commenced for March -  4

·   Staff Separations for March - 4

·   Staff Turnover (Rolling Annual) – 15.03% (this time last year 9.57%)

·   Staff Turnover Annualised – 15.03%

·   Total Staff Establishment – 193

·   Equivalent Full-time Staff - 171

 

Training Provided in last 30 days

 

Designing Using Visual Communication in Children’s Services

Children’s Services Central

National Early Years Learning Framework Conference

Semman & Slattery Associates Pty Ltd

Tell The Learning Story

Gowrie NSW Training

LGMA 2011 Mentoring Program

LGMA

Bushfire in the Landscape

Nature Conservation Council of NSW

InDesign: Essentials

Wizard Corporate Training

Future of Local Government Summit

Municipal Association of Victoria

TRIM Training

In House - Records

 

 

 

 

 

 

ENVIRONMENTAL SERVICES

 

DEVELOPMENT CONTROL

 

 

 

 

Details

 

93.75% of development applications were determined under delegated authority in June 2011, 1 by Council and 1 by the Joint Regional Planning Panel.

 

The overall number of development applications lodged in June 2011 was 39, which is 2 less than the corresponding period last year. 

 

32 development applications were processed by Council planners in June.  This is 9 less than the same corresponding period last year.

 

 

Comment

 

Incoming development applications continue much the same as last year apart from the new larger developments going through the Joint Regional Planning Panel.

 

 

J

 

The average processing time for DAs determined in June was 57 (May 51) days and the median processing time was 50 days (May 43).   See Chart above.  

 

The benchmark standards are average <65 days and median <50 days

 

Comment

 

Applications referred to the Joint Regional Planning Panel are proving to be complex and time consuming which in turn is increasing turnaround times.  It is anticipated this may continue for some time.  Notwithstanding the additional demand on time and resources, processing times continue to be within standard.

 

 

Key to Number of Days per Application

 

Average           L>65 days      J<65 days

Median L>50 days      J<50 days

 

 

 

 

 

 

 

 

 

 

Unauthorised Work

 

 

Address

 

Nature of work

 

Action taken

5 Centennial Avenue

Lane Cove

Unauthorised structure to the rear

Letter sent requiring demolition of awning

24 River Road West

Lane Cove

Unauthorised deck to rear of dwelling

Notice of Intention sent

67 Riverview Street

Riverview

Unauthorised building works at rear of property

Notice of Intention issued.  Owner response being reviewed.

 

Complaints against PCAs

 

Nil.

 

DAs approved for June 2011

 

DA239/04        33 Kenneth Street, Longueville/S96 Modification of consent – alter windows and add courtyard

DA235/05        44 Upper Cliff Road, Northwood/S96 Modification of consent – various alterations to approved plans

DA274/06        2 Borambil Place, Longueville/S96 Modification of consent – revised window configuration

DA289/06        7 Warruga Place, Riverview/s96 Modification of consent – delete reflection pond and clause 2c

DA156/08        79 Mars Road/S96 Modification of consent – various alterations to approved plans

DA49/10          8 Innes Road, Greenwich/S96 Modification of consent – alter roof and internal floor plan

DA112/10        30 Sofala Avenue, Riverview/S96 Modification of consent – alterations and additions

DA207/10        152-154 Longueville Road, Lane Cove/demolish existing building and construct new            retail/residential building

DA295/10        48 Dettmann Avenue, Longueville/alterations and additions to existing dwelling

DA5/11            26 Epping Road, Lane Cove/S96 Modification of consent – relocate part of front wall inwards

DA14/11          11 Cullen Street, Lane Cove West/alterations and first floor additions to dwelling

DA19/11          22 Taleeban Road, Riverview/demolish dwelling and construct new 2 storey dwelling

DA22/11          16 Austin Street, Lane Cove/alterations and  additions to existing dwelling – revised plans

DA25/11          290 Burns Bay Road, Lane Cove/demolish existing building and construct 38 units by Joint Regional Planning Panel

DA34/11          8 Yallambee Road, Riverview/demolish existing dwelling & garage

DA36/11          12 King William Street, Greenwich/alterations and first floor addition to existing dwelling and garage

DA39/11          19 Bent Street, Greenwich – install inclinator

DA43/11          8 Yallambee Road, Riverview/construct new  2 storey dwelling

DA48/11          8 Fourth Avenue, Lane Cove/construct new  swimming pool, decks and retaining walls

DA49/11          10 Park Road, St. Leonards/construct inground pool, garage extension and associated landscaping

DA54/11          1 Molesworth Lane, Longueville/alterations and additions to existing dwelling and new pool and garage

DA64/11          60 Hamilton Street, Riverview/alterations and additions to existing dwelling

DA66/11          7 Seville Street, Lane Cove/alterations to existing dwelling

DA71/11          39 Taleeban Road, Riverview/alterations and additions to existing dwelling and new pool and carport

DA74/11          125 Longueville Road, Lane Cove/install new advertising signs, shopfront and awning

DA76/11          92-94 Burns Bay Road, Lane Cove/construct entry path and porte ochere

DA78/11          43 King William Street, Greenwich/demolish existing dwelling and construct new 2 storey dwelling

DA80/11          16 Dorritt Street, Lane Cove/alterations and first floor addition to existing dwelling

DA83/11          14 Wallace Street, Greenwich/replace windows

DA85/11          17 Hamilton Street, Riverview/alterations and additions to existing dwelling

 

 

 

Joint Regional Planning Panel

 

 

Address

 

 

Determination

 

Total Calendar Days

 

3-9 Finlayson Street, Lane Cove

 

Approved

 

104

 

290 Burns Bay Road, Lane Cove

 

Refused

 

90

 

532-534 Mowbray Road, Lane Cove

 

Refused

 

248

 

554-560 Mowbray Road, Lane Cove

 

Refused

 

252

 

284-288 Burns Bay Road, Lane Cove

 

Approved

 

163

 

544-550 Mowbray Road, Lane Cove

 

Refused

 

142

 

31-39 Mindarie Street, Lane Cove

 

Refused

 

163

 

290 Burns Bay Road, Lane Cove

 

Approved

 

93

 

 

 

 

 

ENVIRONMENTAL HEALTH

 

Waste Management

Waste Volumes (tonnes) collected

 

Landfill Diversion Rate

 

J - Diversion from landfill       > 50%

K - Diversion from landfill       45-50%

L - Diversion from landfill       <45%

 

 

Comment   J

 

Council set an immediate target of 50% of waste collected is diverted from landfill with an aim that Council will meet this target by the end of June 2011.  For 2010/2011, Lane Cove residents have successfully diverted 52% from landfill through recycling and/or composting. Having performed above the target Lane Cove Council has achieved a successful diversion rate for FY2011.  Congratulations.

Collectively Lane Cove residents have diverted 6000 tonnes of recyclable containers, paper and cardboard, green waste, metals from clean up collections and electronic waste through separate drop off services. The results show that residents are making efforts to recycle and recover recyclables.

 

 

Electronic Waste Recycling

 

Another important milestone during 2010/2011 was the introduction of a local drop off collection solution for electronic waste. The feasibility of a local solution is currently being trialled under a trial drop off collection program. The trial period is programmed to be conducted over three months, where residents take their electronic waste for recycling to a local drop off site, currently, the skate park in Blackman Park, Lane Cove West is being used.  So far 2 collection weeks have been successfully complete with nearly 400 residents attending the service. A total of 14 tonnes of electronic waste was recycled. 

 

 

Dumped Rubbish J

 

 

Comment 

 

J - Number of dumped waste incidents                     < 37

K - Number of dumped waste incidents                   32 - 37

L - Number of dumped waste incidents                      > 37

 

In June 2011, 32 incidents of dumped rubbish were reported. Dumped rubbish incidents reported are those residents who have left their household goods earlier than their allocated day or leaving their unwanted household goods before making a booking.  Of the 32 incidents reported and processed by the regulatory officers, 6 incidents were processed through the waste collection contractors for collection as the offenders were unidentifiable. 

 

 

 

 

 

 

 

 

 

Missed Service Calls to Waste Solution Hotline 

 

 

Complaint Benchmarks

 

a)         <28 complaints per month for General Waste (domestic)

b)         <7 complaints per month for Green waste services

c)         <26complaints per month for Paper/Containers.

 

Comment:       JDomestic  L Green Waste J Paper/Containers

 

J -       Number of Missed Waste Services below benchmark levels.

K -       Number of Missed Waste Services meets benchmark levels.

L -       Number of Missed Waste Services exceeds benchmark levels.

 

All the missed services except for green waste remained well below the contractual benchmark for missed services. The missed service where URM was unable to get to on collection day was mainly owing to operational difficulties with the trucks. The properties that were affected by URM at fault were collected the next day. 

 

Where residents at fault were high; Residents were leaving their bins or green waste after the collection day. Those properties that had difficulties with either presenting their bins on collection day or those bins that were incorrectly presented were rectified by the resident and were serviced within the next day.

 

All missed services recorded have had their bins collected the next day.

 

 

 

 

 

 

Note:


The “Misuse” category encompasses a range of scenarios where a resident calls the waste hotline and upon investigation it is determined that URM was not at fault.  Such issues include:

 

·        Contaminated Bin;

·        Bin Already Collected;

·        Customer Rang Too Early;

·        Bin out Late;

·        Nothing Out; &

·        Customer Refilled Bin.

 

 

SUSTAINABILITY LEVY PROJECTS

 

Summary

 

J

Most sustainability projects are progressing well i.e. on target and within budget.

 

32

J

“on target” or complete

3

K

“yet to commence” or “marginally behind schedule”

1

L

“behind schedule”

 

 

 

 

 

Project highlights

 

·     Solar PV

 

A 9.6kW system was installed on the Lane Cove Community Centre this month, with installations on the Lane Cove Library and Lane Cove Civic Centre to follow in July.

 

·     Environmental Education

 

Nearly 50 people attended a screening of the film Food, Inc. which was followed by a Q&A discussion with representatives from community-based food organisations.

 

·     Village Graffiti Reduction

 

Council’s contractors targeted the St Leonards precinct and removed a large amount of graffiti in this area. Overall 652 square metres of graffiti were removed by Council’s contractors.

 

 

 

ENVIRONMENTAL HEALTH

Complaints

 

*Health complaints include waste, odour, vermin and overgrown vegetation.

 

There were a total of nine complaints investigated during June as well as several unresolved complaints from previous months.  The first food complaint related to a food premises inappropriately commercial waste from the business in public bins.  The business was warned about this practice.  Another food complaint related to a suspected case of food poisoning.  An inspection found the food business to be satisfactory and no breaches of the legislation were encountered.  The final food complaint related to the cleanliness of toilet facilities.  The business was warned about the importance of regular cleaning.   

 

The health complaint was in relation to a foul odour.  Upon investigation the odour could not be detected. 

 

There were a total of four noise complaints investigated during June.  The noise complaints relate to the playing of musical instruments, garbage trucks, an electrical lighting pole and a late night weekend event at one of the local Primary Schools.  Investigations into these complaints are ongoing.

 

 

 

Inspections

 

During June twenty three food premise inspections were conducted.  Twenty two of the food premises inspected were found to be satisfactory.  Non – critical breaches were identified in one food premises.  As the issues were minor, advice was given to management during the inspection and a reinspection was arranged.

 

Two cooling towers were inspected during June.  Both inspections revealed non critical breaches and Council is currently working with the owners of the premises concerned to take steps to ensure the cooling towers comply with the relevant standards.

     

 

REGULATORY CONTROL

 

Parking Enforcement

 

 

PARKING

INFRINGEMENTS

April

2011

May

2011

June

2011

TOTAL YTD 2010/11

Council Free Parking infringements

 

On-street parking infringements

 

156

 

 

428

    

        185

 

 

        489

 

206

 

 

781

 

1384

 

 

8129

 

 

Comment 

 

The purpose of monitoring parking areas is to ensure safe parking practice and efficient vehicles circulation in high demand locations.  Rangers continued to focus on monitoring parking in all area of Lane Cove Council such as the Lane Cove CBD and in St Leonards during June which resulted in higher number of penalties issued.

 

 

 

 

 

 

 

 

 

 

 

 

 

Ranger Investigations

 

 

 

Comment

 

During month of June, Rangers have maintained a focus on Companion Animals, Abandoned Vehicles & Waste issues.

 

Abandoned vehicles reported to Council for investigation and removal continue to increase.

 

Abandoned trolleys, milk crates and graffiti continue to be monitored and actioned regularly.

 

Patrolling of park grounds in Lane Cove Council combined with education has seen a reduction in number of reports of “Animals not under effective control “.

 

 

STRATEGIC PLANNING

 

Local Environmental Plan 2009

 

Following the Department of Planning’s agreement to fund a second study of traffic, bushfire and related planning issues for the Mowbray/ Batten Reserve precinct, a joint Council/ Departmental Project Control Group was set up, and has been meeting weekly to prepare two consultancy Project Briefs, for traffic and planning, and a Probity Plan. Regular updates are posted on Council’s website.

 

Within the LEP 12-month Review, the series of planning proposals for staged lodgement with the Department for LEP Panel/ Gateway consideration had commenced in March with the one to rezone the Mowbray/ Batten Reserve precinct to low density residential. On 23 June the Department advised that a determination of this proposal would be deferred pending the outcomes of the joint strategic study being undertaken currently (see above).

The first Gateway determination was received, being for the planning proposal to amend the floor space ratio of 1-5 Birdwood Avenue (Lane Cove Club), which is to be on exhibition until mid- August.

 

Development Control Plan

 

The compilation of Amendment 2 progressed, incorporating comments made at the Councillor Workshop on 9 May within approximately 150 draft changes.

 

Section 94 Plan (Developer Contributions) Review

 

Drafting of the new Section 94 plan to cover future population growth under the Department’s Section 94 Guidelines finalised in December continued.

 

Development assessment liaison

 

On 13 May 2011, the NSW Government announced arrangements for revoking Part 3A of the Environmental Planning & Assessment Act.  Two projects remaining in the system relate to the Lane Cove LGA. For these, the Minister has delegated his determination role to the independent Planning Assessment Commission (PAC), whose comments to Council were awaited:-

 

·     88 Christie Street, St Leonards: Following submissions being made late last year to the Department of Planning relating to the Concept Plan, the Preferred Project Report was submitted by the applicant to the Department in December.

·     150 Epping Road, Lane Cove West: Following Director-General’s Requirements being issued, Council awaits advice by the Department when the Concept Plan is available.

 

Draft Plans & Policies

 

 

 

Plan and 1st Report(s) to Council being prepared

 

Gateway/ Public Exhibition stage

 

 

Post Exhibition

Submission: final stage to Department of Planning

LEP Review

 

 

DCP Review Amendment 1

na

DCP Review Amendment 2

 

 

 

Section 94 Plan

 

 

 

 

GIS activity (Geographical Information System)

 

The GIS service this month included maps of reserves for the Library, verifying Departmental LEP data against Parliamentary Counsel’s maps, updating the DCP’s development adjacent to bushland map and drafting a new data licence agreement.

 

Section 149 Certificates (property certificates stating zoning etc)

 

                                              May                   June         June        

                                              2011                   2010   -     2011

Total                                        90                       60     -      84

Online (included)                     42                      34     -      32

Percentage                            46%                   56%   -     38%

 

 

Comment

In June this year the number of applications was significantly higher (84) than for the previous year’s start to the winter real estate season (60), matching the trend this autumn (90).

The proportion of online applications (38%), however, was among the lowest since monitoring commenced.

 

 

              Section 149 certificates in the past year to June 2011

 

Total and Online numbers

     

 

 


HUMAN SERVICES

 

HUMAN SERVICES OVERVIEW

 

Kindy Cove Child Care Centre

 

Work is underway on the new playground at Kindy Cove Child Care Centre.  The work is funded by a grant from the NSW Community Partnership Programme ($60,000) and from the Kindy Cove Reserves ($80,000).  The children have enjoyed watching the machinery demolish the old playground, and then build the new playground.

 

Some delays have occurred due to the rain.

 

An official opening ceremony will be held when the work is complete.

 

Lane Cove Library

 

The Library has just completed its first year of operating in its refurbished / extended premises.  Lane Cove Library lent 654,940 items in the last financial year, up 30% on the previous years issues.

 

The new facilities in the building are heavily used, in particular the training and meeting rooms.

 

The Library has also taken the opportunity to introduce new programs including author talks, book chats, movie screenings and knit-ins.

 

Facilities

 

The Facilities Section was very busy, in particular with the Lane Cove Aquatic Leisure Centre tender being advertised.

 

The Branch is also finalising the tender to be advertised for the work on the top floor of the Community Centre.

 

Community Services

 

Carol Sinclair is Acting Manager of the Community Services Branch.  The advertisement for the replacement of Eric Poulos will be placed soon.

 

The section has been busy with Seniors Activities, including the cessation of the Lane Cove Seniors Club and putting in place new procedures for ensuring ongoing seniors input into the Seniors Centre.

 

The section is also programming the installation of audio-visual equipment in the Seniors Centre.

 

The Youth Centre is officially opening its drop-in cafe during July.  It is hoped that this will attract more females to the Centre.  Work is nearing completion on a Facebook page for the Youth Centre.

 

Cultural Development

 

Plans for the 20th Cameraygal Festival and launch are well underway with the programme listing 86 events.

 

 

LIBRARY AND INFORMATION SERVICES

 

ITEMS ISSUED

JUNE

2011

JUNE

2010

JANUARY- JUNE

2011

JANUARY – JUNE

2010

Lane Cove

53,677

50,030

321,322

255,192

Greenwich

1,565

1,862

8,806

11,623

TOTAL

55,242

51,892

330,128

266,815

 

Lane Cove Library lent 3,350 more items in June 2011 as compared to the same period in 2010. This figure is comprised of an increase of 3,647 loans at Lane Cove, a decrease of 297 loans at Greenwich and an overall increase of 6.5%.

 

19,854 or 35.9% of the Lane Cove loans were issued through the two self check loan machines.

 

Compared to the rest of the Shorelink Libraries, Lane Cove and Greenwich issued 23% of all Shorelink loans in June 2011.

 

For the period January 2011 to June 2011 there has been an increase of 63,313 loans, or 23.7% compared to the same period last year. This represents an increase of 66,130 loans at Lane Cove and a decrease of 2,817 loans at Greenwich.

 

For the period July 2010 to June 2011 there has been an increase of 151,333 loans or 30% at Lane Cove Libraries as compared to loans in the 2010 financial year.

 

Library visits

 

In June 2011, 33,286 people visited the Library at Lane Cove and 833 people visited the Library at Greenwich.

 

For the period July 2010 to June 2011 there has been an increase of 80,778 visits, or 26% to Lane Cove Libraries as compared to visits in the 2010 financial year.

 


 

Junior Library Program Sessions

June

 

Sessions

Children

School visits

5

69

Preschool  visits

12

207

Outreach visits

2

42

Preschool storytimes

4

219

Possum Play

3

81

Total

26

618

 

Preschool Storytime - In June 2011 there were four preschool storytimes which were attended by 247 children. Storytime themes included birthdays, frogs, weather and geese.

 

Local Studies

 

107 Local Studies enquiries were received during June 2011. 1,380 people visited the Local Studies Room in June. June saw increased use of the Local Studies Room as a study space – due to HSC students beginning to cram for exams.

 

The Manager, Local Studies and Archives delivered a second class about the history of Lane Cove to 30 year 6 students from Lane Cove Public School (there will be more to follow next semester). The students appeared to enjoy the session and were racing each other to ask questions. It was wonderful to witness their interest.

 

Local Studies and Archives received a donation of two large map cabinets from Urban Services this month and they have already been put to good use in the Local Studies office for a number of larger maps which we have not been able to store.   

Archives

 

60 archive boxes were processed in June.

 

The Council Archivist received a large donation of old council maps from Urban Services. The collection included old sewerage/drainage maps from the 1940s, plans for the Riverview Estate and a valuable collection of County of Cumberland maps from the 1960s. The collection needs serious conservation work but will be an extremely valuable addition to the Local Studies collection.   

 


Customer and Information Services  

 

Reference Requests & Computer Bookings

Lane Cove

Greenwich

Total

Catalogue & shelf enquiries

966

43

1,009

Local Studies (includes Info. Desk enquiries)

108

 

108

Directional assistance

288

7

295

Research

70

9

79

Readers’ advisory

302

52

354

Library equipment assistance

673

 

673

Loan renewals

216

34

250

Registrations

358

5

363

Reservations

362

36

398

Community Information

49

5

54

Online database search

5

 

5

Inter-Shorelink items - outbound

45

 

45

Inter-Shorelink items - inbound

8

 

8

Internet bookings (hours)

1,562.5

11

1,573.5

Email + MS Word bookings (hours)

266.5

3.5

270

CD-ROM bookings (hours)

65.5

 

65.5

Total

5,344.5

205.5

5,550

 

Patrons contact the Library daily by telephone with a range of enquiries. During June, 543 callers requested assistance with loan renewals accounting for 226 calls.

 

Community Information

 

Throughout June 989 searches were made by the public on the Community Information Database.

 

 

Library Room Usage for June 2011

 

Library Room Usage (in hours)

Library & Council

Paid Bookings

Group Study

Total

Meeting Rooms (1&2)

27.5

73.5

 

101

Study Room

 

 

116

116

Training Rooms (1&2)

7.5

59

169.5

236

Total

35

132.5

285.5

453

* The Meeting Rooms are available as a quiet study area when not in use for other purposes. Training Rooms are available to the public as Study Rooms when not booked for training purposes.

 

Library & Council usage includes – Author Talks –Betty Churcher and Maria Venuti, Write to Wellness, Movies @ Lane Cove, Navigate the Net, Carers’ Group, Shorelink Overdrive meetings, Food Inc film screening, Friends or Foe Talk, Local Studies school class.

 

Community & Commercial Usage includes – WAIG, Rhythm Factory, Southern Cross Cultural Exchange, ABS Census training, Strata meetings, Lane Cove Sustainability Action Group, Safety presentation, Schools Only, Greg Reilly Conversation, First Aid training, Family and Community Services meeting, Department of Fair Trading.

 

Database usage for June

 

Database

Uses

ABI / Inform Global (Proquest)

65

Academic Research Library (Proquest)

35

Academic Search Elite (Ebsco)

2

Ancestry.com – Library Edition (Proquest)

4,888

Ancient and Medieval History Online (Facts on File)

 

ANZ Newsstand (Proquest)

37

ANZRC (Ebsco)

31

APA-FT (Informit)

56

Bookan (Chinese Magazines)

12

Consumer Health Complete (Ebsco)

3

GreenFile (Ebsco)

3

Literary Reference Center (Ebsco)

8

MasterFILE Premier (Ebsco)

3

Modern World History Online (Facts on File)

10

Novelist Plus(Ebsco)

18

Points of View Reference Center (Ebsco)

6

Salem Health

6

Science Reference Centre (Ebsco)

3

Standards Australia (SAI Global)

7

US National Newspaper Abstracts (Proquest)

 

Total

5,193

 

 


Outreach Services

 

853 items were issued in June 2011, compared to 925 items the previous June.

 

The Home Library Service made 203 visits, compared to 211 visits the previous June.

 

Five clients joined the Home Library Service in June 2011 but sadly, two clients passed away.

 

Outreach visits - The Outreach Services Librarian visited St Michael’s Coffee Club to discuss the Home Library Service.

 

The MP3 DAISY players received from the Department of Families, Housing, Community Services and Indigenous Affairs (FaHCSIA) Increasing Accessibility Library Initiative were rolled out to Home Library Service clients. Home Library Service staff had submitted a successful grant application for the players – this was a competitive process.

 

Programs and displays

 

Library Book Sale - The Library hosted another popular book sale Wednesday 1 June 2011.

 

Author Talk: Betty Churcher - On Wednesday 8 June 2011 Lane Cove Library and Moirs Bookshop presented a talk by Betty Churcher – 129 people attended.

 

Maria Venuti - On Wednesday 22 June Lane Cove Library and Dymocks Bookshop presented a talk by – 49 people attended.

 

Movies @ Lane Cove To catch a thief. On Tuesday 28 June Lane Cove Library screened To catch a thief. 26 people viewed the movie and took part in a lively discussion.

 

Navigate the Net - On Wednesday 29 June 5 people attended the Navigate the Net workshop.

 

Musical Instrument Display - The Library featured a display of musical instruments – including antique instruments. The display drew attention to the Library’s collection of musical resources – these were available for loan.

 

Events

 

23 July                         Lane Cove Library First Birthday celebration

26 July                         BookChat @ Lane Cove – Fantasy Fiction

27 July                         Navigate the Net

28 July                         Poets in Residence

29 July                         Family History Talk – Soldier in the Family

3 August                      Library Book Sale

5 August                      Lane Cove Knit-in (tie in with ABC knit in)

13 August                    Cameraygal launch

16 August                    Basic script writing for short films

17 August                    Social networking for seniors

24 August                    Social networking for seniors

30 August                    Movies @ Lane Cove – The ghost and Mrs Muir

31 August                    Navigate the Net

 

 

COMMUNITY SERVICES

 

Change to staffing

 

Eric Poulos, Manager Community Services has resigned from Council. Eric’s last day of work was 14 June.  The Community Development Officer (CDO), Seniors and Disability Services is acting in this position until a permanent person is employed.  The Acting Manager, Community Services commenced work on 15 June.  While the CDO is acting as Manager an Acting CDO has been employed. Mary Kelly started work as the Acting CDO, Seniors and Disability Services on 20 July.

 

Financial Assistance Grants

 

The Acting MCS is continuing the organisation of the Financial Assistance Grants Ceremony and to date letters have been sent to all applicants and successful applicants have been asked to provide Council with invoices for their grant amount and invited to a grants ceremony on Wednesday 3 August.

 

Ageing Disability and Home Care Funding (ADHC)

 

Council has been informed that we have been successful in securing further funds to support the Community Development Officer, Seniors and Disability Services.  This has allowed for the creation of a new position, an Activities Officer, Seniors and Disabilities which will be responsible for the hands on programs with the seniors, attending various network meetings, organising and facilitating monthly seminars and other activities and events throughout the year.  The position has been advertised and interviews will be conducted in July.

 

Centrehouse

 

In the Centrehouse Management Committee meeting on 1 June the Manager advised the Committee that the Gallery works had been delayed and the Lloyd Rees exhibition would be held in the Cove Room in September.  The terms of the draft Hire Agreement were discussed and issues around Hirers were identified.  The Public Art Project, tiles made by grandparents and grandchildren in workshops as a part of a Positive Ageing Grant from ADHC were made into a sculpture for the front garden of the centre.  The sculpture was unveiled in an afternoon tea on 22 June.

 

Pedestrian Access and Mobility Plan (PAMP)

 

The consultants have completed their investigations and Council is currently waiting on the presentation of their report.

 


Accessible Communities Grants

 

Lane Cove Council was successful in obtaining an Accessible Communities Grant and were awarded the maximum sum of $100,000 to install a new lift in the Aquatic Centre. The current lift is very unreliable.  The Funding Agreement has been received and will be returned to the funding body in July.

 

NSW Human Services - Community Services Community Services Grants Program (CSGP) Grants

 

A meeting to consolidate grants has been held. NSW Human Services - Community Services (formally DOCS) provides funding grants under its Community Services Grants Program (CSGP) totalling over $40,000 to cover the Manager Community Service and Youth Services positions.  Council has signed our forthcoming Service Agreement for these positions in order to secure the funding. We also extended our service specifications from 2009-2010 to cover the 2010-2011 financial year.  Council continued its good working relationship with NSW Human Services - Community Services in support of our work in the community.

 

Volunteer Workshop

 

Information has been sent to community groups and organisations about a workshop programmed for September about recruiting, training and rewarding volunteers.  The workshop will be facilitated by Dr Judy Esmond who will provide practical information and ideas about how to attract and retain volunteers, how to manage and improve their commitment and skills and to recognise and support their crucial role in community organisations.

 

Events for Community Services

 

6 July                           Centrehouse Management Meeting

15 July                         Events Network Meeting

3 August                      Financial Assistance Grants Cheque Presentation Ceremony

9 August                      Lower North Shore Child and Family Interagency

10 August                    Social Development Group Meeting

10 August                    NSROC Community Services Group

24 August                    Lane Cove Cultural Advisory Committee 

 

 

Seniors and Disability Services

 

Seniors Events and Activities

 

The Friday morning men’s bus trip, the BOOMers continues to be a successful program.  Discussion is underway with Lane Cove Community Aid to see if the program can be duplicated on the second and fourth weeks of the month as the program is at capacity and there are more men interested in the outings. In June the men were taken on a guided tour of the Art Gallery and a visit to Buena Vista Café in the Law Courts Building in the city, where the men were asked if they had come in for a class action which appealed to their sense of humour.

 

The Men’s Community Kitchen in June were on 2nd and 16th.  As the Home Economist is away the program was changed with a member of staff from the disability organisation Recreation Rendezvous teaching the men how to make traditional Polish food and the CDO taking the group in the second session.  In the second session the Home and Community Care (HACC) dietician came to the group to give a talk and the men thoroughly enjoyed their conversation and question time with her.  They have asked her to return in three months when they can ask her more questions and discuss topics of their choice.

 

The ongoing Tai Chi classes have an average of 15 people attending in each class.  The Acting CDO attended the last two Tai Chi classes for Term 2 on 21June and 28 June to advertise the Term 3 classes. Term 3 begins on 19 July.

 

Falls Prevention classes in Lane Cove are continuing in a limited capacity with some members of the previous groups attending the last course in this project conducted in Willoughby Council.  The final evaluation of this program is due at the end of this year.

 

The daytime Writing Group, an extension of the “Write to Wellness’ project met at the Lane Cove Seniors Centre on the second and fourth Thursdays during June.  On 23 June the group held their first presentation of work they had completed on their own and in the class.

 

The Anxiety and/or Depression Support Group met on the third Wednesday of the month in June.  Numbers in the group remain low and feedback was received that an evening session is very difficult for most seniors to attend.  As of 6 July the group will be meeting on the first and third Wednesday of the month at 10:00am in the Lounge room at the Seniors Centre.

 

The Writing Group with Anna Maria Dell’oso met in the Library on 20 June.  The group members continue to enjoy this productive session.

 

The monthly Carers Support Group met on Friday 24 June. The focus of the session was ‘advanced care planning’ – looking at issues that may arise towards the end of ones life and developing a plan of what one would like to happen.

 

The first Council run Seniors Friday activities were on 24 June. As the Senior Citizens Club has devolved (see below), the Acting CDO was in attendance. 

 

Meetings attended in June

 

21 June: The CDO attended the Lower North Shore Community Transport Board Meeting.  The proposed merger with other Community Transport organisations is now not going ahead although a proposal has been put forward that ‘Easy Transport’ would become the central brand and access point for community transport in northern Sydney.  A new computer system and server is being installed with new providers and the promotional brochure for the organisation has been developed.

 

21 June: In the Recreation Rendezvous Board Meeting the draft Brokerage Contract and Policy was ratified by the Board and the draft budget was presented and discussed.  It is expected that a final budget will be accepted by the Board in July.

 

27 June: The CDO attended the Lane Cove Access Committee Meeting.  Issues regarding the upgrade in the Plaza and the poor state of footpaths during construction were discussed and ideas for methods of updating residents on footpath development were suggested. 

 

24 June: The CDO – met Michael McCarthy from ‘Audio Visual Presentation Solutions’ to discuss audiovisual equipment for the Senior Citizens Centre kitchen area. This will allow participants of the cooking group’s greater visual access to the cooking and preparation areas.  Two further quotes will be obtained.

 

30 June: The Acting CDO attended the Lower North Shore Homeless Hub Committee Meeting at Willoughby Council.  Lane Cove Council, together with Willoughby City and North Sydney Councils are holding a ‘Homeless Hub’ at the Dougherty Centre on 3 August. The meeting was to finalise details of the support service organisations who will be attending. The CDO will be assisting on the day as well as organising haircuts for participants and the collection of blankets.

 

Seniors Newsletter

 

The June edition of the Lane Cove Connection was posted to seniors on the mailing list.  The newsletter continues to be well received and each month several more people ring to be put on the mailing list as they have heard about it through friends.

 

Lane Cove Seniors Citizens Club

 

On 17 June the members of the Lane Cove Seniors Club held an Extraordinary General Meeting to vote on the resolution to cancel their association and wind up the club.  The reason for this is an increasing decline in numbers from year to year as members become too frail to attend and/or pass away and the difficulty to elect members to office bearing positions. The resolution was passed unanimously. The seniors decided how they would like to distribute their remaining funds and voted that they would like to continue meeting and running their activities on Tuesday mornings and Fridays.  Lane Cove Council will provide a staff person, the Activities Officer, Seniors and Disabilities to oversee the running of the group and to be on hand in times of need.  At present the secretary of the Club and the CDO are working together to complete the required paperwork for the Department of Fair Trading. 

 

 

New money for the Kitchen

 

Lane Cove Council was informed by Ageing, Disability and Home Care, the Department of Family and Community Services that a request for the installation of a camera and screen at the Lane Cove Seniors Centre to augment the HEART and other cooking programs was granted.

 

 


YOUTH SERVICES

 

Synergy Youth Centre

 

The Youth Centre continues to provide information and personal support to young people as well as a variety of activities. During the month of June young people enjoyed various activities including: Blurred vision Mario kart for Drug action week; making white wreaths for white wreath day and crazy hair day.

 

Synergy Youth Centre saw a total of 280 young people attend during the month of June.  Of this, 15 were females (5%) and 265 (95%) were male.

 

The Youth Website

 

The Youth Website remains a successful way of accessing young people with information on youth issues, services and events, with 1318 visits to the site during June.  The Youth website remains a good way to provide information to young people.

 

The Youth Workers – Kylie Gleeson and Sally Lawler attended the Principals Forum at Chatswood Police Station where they did a brief presentation about the services that Synergy Youth Centre and Lane Cove Council provide to young people in the area.  It was very well attended and gave us a wonderful opportunity to talk with Principals, Police and a variety of youth services from the area.  This will be an ongoing event and will provide us with a regular forum to update schools about our services, gain feedback and consult with schools about what they would like to see provided to young people.

 

Sally and Alison met with the Principal from St Michael’s Primary School to provide information about Synergy Youth Centre, what support the Youth Services Team can provide the school, gain insight from the school around transitional issues for their students and build a strong partnership with the school.

 

The Youth Team will continue to meet with other local Primary and High Schools throughout the year to promote the activities of Synergy Youth Centre and to develop strong partnerships.

 

Collaborative Partnerships

 

The Youth Team met with Terrance Rone from Holroyd City Council Youth Services to discuss and plan an exchange event with young people from Holroyd to visit Synergy Youth Service during the July school holidays.  We hope to provide young people accessing Synergy with the opportunity to meet and build friendships with other young people outside the LGA.  This partnership will allow youth workers to exchange ideas about the way they provide services to young people and to gain insight into what other activities and events are being run in other areas of Sydney.

 

Sally met with Youth Development Officers from Willoughby and North Sydney Councils to discuss the possibility of running a set of 3 workshops for parents of young people across the three Local Government S’s during October/November/December this year.

 


Youngpla Meri of Lane Cove: PNG

 

The group of young women will be meeting in early July to discuss plans around the stall been held at the Cameraygal Festival in August this year, as well as establish ways of engaging the community.

 

Young Women’s Pilot Project: Butterflies

 

This project is being re-developed to work in conjunction with local primary schools with the prospect of running workshops for year 6 students in 2012.

Café

The Café will be launched on the last day of the School Holidays, and will continue into the Term Program at Synergy. The expectation is that the café will attract more young women to the youth centre over time. The café will provide milkshakes and healthy food for young people.

Mural

 

The mural project to repaint the exterior wall overlooking the basketball court at Synergy will take place during June and July beginning with painting workshops and draft ideas for the new design.  Artist Andy Steel will work with young people at Synergy to create ideas for the mural and develop their artistic skills base.

 

Youth Events

 

·     HSC – Study Without Stress Workshops 4th, 11th & 18th July

·     Repainting Mural at Synergy

·     July School Holiday Program

·     Laser Tag and Bowling (Club 116) Excursion Friday 8th July

·     Youngpla Meri of Lane Cove meeting Tuesday 19th July

·     Term 3 Program commencing on Tuesday 19th July

 

 

CULTURAL DEVELOPMENT

 

June was an exciting month for Cultural Development.  The Guringai Festival was well underway and a very successful 15th Lane Cove Children’s Voices for Reconciliation celebration was held in partnership with Lane Cove Residents for Reconciliation and local schools.

 

The Women’s Intergenerational Project held a second WAIG forum, the 20th Cameraygal Festival began to take shape with the graphic design for the program and eight new sponsors.  And, the refurbished Plaza reopened in the last week of June allowing three performances to be held in the last six days of the month.

 

 


CULTURAL DIVERSITY

 

2011 Guringai Festival

 

Thursday 2 June – Lane Cove Children’s Voices for Reconciliation

Lane Cove local Aboriginal residents Julia Bennison and Charlene Davison provided the Acknowledgement of Country and Emceed for Lane Cove’s 15th Annual Reconciliation Week event, “Lane Cove Children’s Voices for Reconciliation” held Thursday 2 June in the Cove Room.    Local resident and Residents for Reconciliation member, Frances de Jong took over the role of event organiser for the first time in 2011 and did a great job.

 

Approximately 200 students, parents and teachers enjoyed performances and heard presentations reflecting on the journey towards reconciliation and recognition presented by six schools.

 

Year 9 students from Loreto Kirribilli got the annual showcase of local schools’ Reconciliation performances off to a great start, making the most of the fact that the event was being held indoors, by opting to present a power point of images of their school’s popular Koori studies program. 

 

Then “The Deadly Boys”, a group of ten Aboriginal, Infants School boys from Alexandria Park Community School, performed five quick dance numbers:  Welcome, Emu, Kangaroo, Hawk and Whirly Bird accompanied by their teacher, Brendan Kerin, on didgeridoo.   Two high school students were also connected to the Deadly Boys and Mr Kerin explained the important role that mentorship plays in the success of “The Deadly Boys” project as well as the meaning of each of the dance performances. 

 

Greenwich Infants School SRC members then gave a delightful performance of the dreamtime story, “Dundi the Owl” in very realistic and brightly coloured costumes, masks and streamers.

 

They were followed by sixty members of Lane Cove Public School’s Year 5 Choir, led by Georgina Schmidt, who gave an a capella performance of  “Monkey and Turtle”, a song from the Torres Strait Islands.

 

Currambena School’s combined year 5 and 6 class started their performance with one student’s very thoughtful speech about the meaning of the move towards Recognition.  This was followed by the full group singing “Song of Peace” and “Beds are Burning” with guitar accompaniment.

 

Finally, a group of Year 7 St Ignatius Riverview Aboriginal students generously shared their personal experiences, talking about where they were from, how they had come to be at the school and what the experiences of boarding and studying at Riverview were like for them. 

 

Currambena School had invited visiting school Alexandria Park to lunch and so the event ended with these two schools deepening their relationship in a fun and informal way.

 

Lane Cove Children’s Voices for Reconciliation is organised by Lane Cove Residents for Reconciliation in a very successful partnership with Lane Cove Council. 

 

Intergenerational Project in support of PNG Women

WAIG  - PNG Women Initiatives and Action.  Monday 6 June, 10am to 12 noon. The purpose of this meeting was to develop an understanding of   the activities of aid agencies currently working in Papua New Guinea with women.  This was to assist WAIG to decide upon an appropriate course of action for their group. 

 

20th Cameraygal Festival, “Listen, Learn, Share”

The Cameraygal Festival Sponsorship Subcommittee held a very productive meeting on 7 June to develop benefits packages for sponsors.  Paul McGregor, a founding member of the Australian Institute of Energy, shared his Institute’s experiences and Bronwyn Clarke presented  examples of arts festival benefits packages.  The subcommittee then developed three benefits packages for 2011 Cameraygal Festival sponsors.  Over the month, the CDO and members of the subcommittee held more than a dozen individual meetings with businesses that had expressed an interest in sponsoring the Festival.   

 

The first draft of the graphic design of the Festival program was received and sent to all listed event organisers for their comments.  The response was very favourable, with many commenting that they were pleased with the impact of the design. 

 

Twelve members of the Cameraygal Festival Committee met on 23 June.  Sponsorship, Marketing, the Graphic Design of the program, plans for the Launch and the proposal to include the National Town Criers             Championship as part of the 2012 Cameraygal Festival were all discussed. 

 

The Sponsorship Subcommittee reported that they had developed three benefits packages for $250, $500 and $1500 sponsors and had confirmed eight sponsors for the 2011 Festival: Anytime Fitness, Epitome Cafe, Hyecorp Property Group and Run Property, Vision Personal Training, Alfred Jewellery, Gusu Fashion and Vikki’s Mandarin & Translation.

 

The graphic design of the program was reviewed and marketing, including e-promotions and branding were discussed at length.

 

The Cameraygal Festival Committee will meet again on 28 July.

 

Lane Cove’s Autumn Harmony Festival

 

Fifteen June events were listed in Lane Cove’s Autumn Harmony Festival program and except for two plaza events, these went ahead as scheduled.   Comments about participation in the Festival were favourable and also contained requests for more promotion of the Festival in future.

 

 

Plaza Place-making

 

Four Plaza placemaking events had been scheduled for June.  The Plaza re-opened in late June without power and with a backlog of three months of performers waiting for their performances to be rescheduled. 

 

Performers able and willing to perform “unplugged” or with a radio pa system were moved to the front of the queue and the following performances went ahead:

 

·           John Mackie and Yuki Jazz, Friday 24 June, 3:30pm to 5:30pm.       

·           The Cameraygal Concert Band, Saturday 25 June, 10am to 12 noon.

·           Beatles Tribute Show, Thursday 30 June, 3pm to 5pm – using their own    radio microphone system, this duo played to a crowd of some 60 people, with children dancing along and adults enjoying an afternoon without rain.

 

Networking

 

Lane Cove Theatre Company, Friday 17 June, 8pm Up for Grabs.  Council’s CDO attended the re-invigorated Lane Cove Theatre’s most recent production in their new St Aidan’s performance venue and stayed for an update with the company’s president and members including the director of Up for Grabs. 

 

Issues / Developments / Projects/ Meetings

 

July

·     Friday 1 July, 4pm  – NAIDOC in Lane Cove Plaza – Jannawi Dance Theatre

·     Saturday 2 July – Bridge City Jazz.  (Rescheduled performance.)

·     5,6 or 7 July – Cultural Diversity Advisory Group meeting.

·     Wednesday 6 July, 5:30pm – Centrehouse Meeting.

·     Monday 11 July, Cultural Diversity Advisory Group Meeting.

·     Friday 15 July, 10:30am - Peter Woods’s Funny Magic Show (Rescheduled performance.)

·     Saturday 16 July, 10am to 12 noon – Cameraygal Concert Band in the Plaza

·     Saturday 23 July, 11 am to 1pm –rescheduled performance by Wally Temple’s Jazz Serenaders  (Rescheduled performance.)

·     Postponed until power is restored to the Plaza - Saturday 23 July, 11 am to 1pm – Mandy Langlois Jazz in the Plaza

·     Thursday 28 July, 6:10 to 7:30pm – Cameraygal Festival Committee Meeting.

 

August

·     Wednesday 3 August – Centrehouse Committee Meeting

·     Internal Public Art Committee meeting – date tbc.

·     Saturday 6 August – Cameraygal (nee Lane Cove) Concert Band @ Lane Cove Plaza

·     Monday 8 August, 3pm – Cultural Diversity Advisory Group meeting.

·     Wednesday 10 August – Cameraygal Festival Work Party

·     Saturday 13 August – the Launch of the Cameraygal Festival @ Lane Cove Plaza  (Rain date 20 August.)

·     Wednesday 17 August, 12:30 to 1:30pm – Lane Cove Public School Strings @Lane Cove Plaza

·     Wednesday 24 August, 6pm – Cultural Advisory Committee Meeting.

·     Thursday 25 August – Guringai Festival Committee Meeting.

·     Saturday 27 August – Lane Cove Concert Band @ Lane Cove Plaza.

·     Sunday 28 August – North Sydney Boys High School  in Lane Cove Plaza

·     Monday 29 August – Regional Arts/Cultural Officers meeting.

 

September

·     Friday 2 September – Creedance Clearwater Revival Tribute Show @ Lane Cove Plaza

·     Dads Are Great! @ The Plaza,  Saturday 3 September, 8:30am to 12 noon

·     North Sydney Girls High School Bands @ the Plaza,  Saturday 3 September, 12 noon to 1pm

·     Intergenerational Women’s Project, Monday 5 September, 10am to 12 noon – WAIG PNG Women meeting.

·     Cultural Diversity Advisory Group meeting tbc.

·     Willoughby Girls High Bands @ Lane Cove Plaza, Sunday 11 September.

·     Saturday 17 September, Trevor Gascoign’e Guitar Pupils concert @ the Plaza.

·     Wednesday 21 September, 3:40 to 5pm, Cameraygal Festival Work party for the Judy Bailey Concert.

·     Saturday 24 September, 11 am to 3pm, Walangari’s Sandpaintings @ Lane Cove Plaza.

·     Friday 30 September, 6:30 to 8:30pm,  Judy Bailey OAM Concert @ Lane Cove Civic Centre.           

 

 

KINDY COVE CHILD CARE CENTRE

 

Nursery

 

Over the past month the Nursery children have greatly enjoyed playing with the cooking equipment in the sand pit, playing on the balancing beams and we have also been working on developing the children’s catching and throwing skills during our time outside.

 

While we have been inside the children have showed great interest in reading stories with their educators, building and then especially knocking down towers using many different types of blocks and doing some lovely creative experiences such as finger painting and easel painting.

 

This month we also celebrated Italy as part of our cultural celebrations.  Two of our parents whose background are Italian let us use their flags and music. We also had one mum who brought in a Pinocchio figurine which was the same size as the children. The children also ate traditional foods including pasta and gelato.

 

 

Green Room (3-5 year olds)

 

Green Room has been swept up with the excitement of our new playground.  We have been watching the changes that are happening daily.  We watched as they removed some of the old equipment and terraces and then brought in some machinery to move the dirt around.  Then it rained and not much happened for a week!  They put a new door on the green room shed and have put a deck over our old sandpit.  We also enjoyed watching them pour the cement for the new stairs and bike path.

 

Green Room has also been curious about the human body.  The children showed a keen interest in all the parts of the human anatomy and how everything works.  They have learned about the organs, muscles, bones, nerves and circulatory system.

 

We really enjoyed the visit by the Reptile man and having the opportunity to learn about and touch many creatures including frogs, lizards, snakes and pythons.

 

Blue Room (2-4 year olds)

 

Already a half year has gone and we are feeling very cold, welcoming the beautiful winter weather. The children have grown so much in the last six months and we have been working on higher contexts and complex concepts which the children would not have been interested in at the beginning of this year. It has been pleasing to observe and work with the children’s sense of wonder and curiosity by providing meaningful and intentional teaching.

 

Discovering Reptiles and the human body

 

We had an internal excursion at the beginning of this month. Some of the children never hesitated to touch something a bit slimy. Educators provided them with a range of reptile X-rays to explore just after the event. The children used some mathematical and science abilities to identify and match the X-rays and animals. Educators noticed they were very competent in learning the types of bones and names of each part of body. Eventually, we decided to start a new project exploring the human body. We started introducing a human skeleton and learned a song “neck bone joins to the ribs….” and completing a large skeleton puzzle in a group. This project has just started so we are looking forward to seeing how the children develop their knowledge of bodies, organs and the skeleton.

 

Exploring people and occupations in the community

 

The new national pedagogical document: Early Years Learning Framework (2009) strongly emphasises that children belong to the community and the educators’ job is to connect their understanding of community and sense of belonging in their local areas. Following this principle, this month we explored occupations in the community through a socio-dramatic corner (home corner), occupation puppets and literacy experiences. The children have explored the occupations dentist, doctor, post office worker and fire fighters so far. We challenged the children’s idea of gender role with fire fighters by delivering photos of a woman in a fire fighter suit and hat. We feel this was successful as the project extended the children’s definition of gender roles.

 

Music game

 

We had a great fun music time where the Blue Room children developed some music concepts such as tempo, rhythm and volume throughout this month. The games involved were musical chairs, Simon says with music, musical statues, copy the rhythm with Bongo drums and an action musical game. Each musical game was deliberate to develop each musical concept. Rhythm with bongos was where an educator provided the children with a range of rhythm patterns with flexible volume and they had to listen and copy the rhythm they heard. As they had to use active listening and mathematical skills, they were very focused on listening to the Bongo drums. Educators found that the older children understood the rhythm while the younger children could discriminate volume and speed.

 

FACILITIES

 

Work Undertaken During June 2011

 

Facility

Work Undertaken

Future Work

Council Offices

Full height window to Phoenix Street replaced.

Lighting project commenced.

 

Lane Cove Bowling and Recreation Club

Additional safety chains added to 1st floor windows.

 

Lane Cove Aquatic Centre

New boiler installed and commissioned for outdoor pool.

Site survey for lease completed.

Alterations to lift ventilation.

Ceiling and steelwork rectification.

Investigate rain water collection options.

Synergy Youth Centre

Internal spalling repairs completed.

 

Greenwich Baths

Hand rails painted.

Repairs to kiosk ceiling completed.

Path re-surfacing ordered.

 

Carisbrook House Museum

Corrugated iron roof repairs completed.

Long term - cistern work with option to renovate and tiling to verandah.

Painting metal roof of verandah.

47 Burns Bay Road

Unblocked drainage from rear leading to street

Waterproofing to prevent water ingress to neighbouring shops

Lane Cove Community Centre

 

Further AC units to be replaced

Conversion of top floor to Art Gallery

Lane Cove Senior Citizens Centre

New carpet installed in the band room.

External drainage and paving works.

Greenwich Community Centre

Initial meeting held with Architects over conversion of ex Guides Hall and ex Gem Club.

Conversion work of Guide Hall and ex-Gem Club premises

Tambourine Bay Sea Scouts

 

 

 

 

 

 

Major decking and hand rail repairs and restoration completed.

 

 

 

 

Facility

Work Undertaken

Future Work

174 Longueville Road

New kitchen installation completed; new distribution board installed; lighting circuit re-wired; partial internal repainting; upper level flat roof replaced

Exterior repainting.

Alterations to gas supply.

60 Wood Street

Gutters cleaned.

Path repairs. Drainage work at side and rear of property.

Old Bakery Gallery

Gutters cleaned.

 

Greenwich Sailing Club

Repainted ceiling in stairwell

 

Lane Cove West Tennis Club

 

Install RCD safety switch.

Footpath repairs.

Osborne Park

Sewer tree root treatment completed.

Fence repairs.

Additional exterior lighting.

Greendale Scout Hall

Asbestos removed.

 

Possums Corner Child Care

 

Small trees to be removed.  Leaks to be investigated.

Kindy Cove Child Care Centre

Playground work commenced

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


ATTACHMENT 1

General Managers Report No. 16 - Council Snapshot

 

LANE COVE AQUATIC LEISURE CENTRE

 

Facility Attendance

2010/2011

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Aquatic

 

 

 

 

 

 

 

 

 

 

 

 

 

Casual Swim

66,737

3,044

2,840

3,532

5,121

5,147

6,217

14,124

8,373

4,481

6,506

2,772

4,580

Squad

13,532

965

1,118

1,098

1,121

1,683

1,113

988

1,165

1,285

879

1,120

997

Spectator

4,095

91

37

43

54

367

572

315

1,533

955

68

20

40

Visit Pass

72,277

4,454

4,911

5,016

4,954

9,277

6,765

8,245

6,980

6,318

5,031

4,728

5,598

Learn to Swim

127,397

8,901

9,865

9,850

11,123

12,064

7,168

10,846

11,939

13,388

10,817

11,032

10,404

Learn to Swim Parents

152,876

10,681

11,838

11,820

13,348

14,477

8,602

13,015

14,327

16,066

12,980

13,238

12,485

School Entry

21,945

250

250

250

250

5,900

2,300

0

7,950

3,800

320

380

295

Aqua Classes

10,319

815

837

722

810

935

773

1,148

884

891

826

856

822

Total Aquatic

469,178

29,201

31,696

32,331

36,781

49,850

33,510

48,681

53,151

47,184

37,427

34,146

35,221

Health Club

 

 

 

 

 

 

 

 

 

 

 

 

 

Member

124,738

9,802

11,187

10,900

11,126

10,770

9,669

10,767

10,678

10,854

9,172

10,160

9,653

Visit Pass

2,763

241

334

279

295

356

253

274

199

168

121

142

101

Casual

4,338

432

382

332

351

301

610

221

176

483

385

361

304

Group Fitness

26,092

2,334

2,482

2,810

2,379

2,611

2,106

2,041

1,681

1,763

1,965

2,078

1,842

Total Health Club

157,931

12,809

14,385

14,321

14,151

14,038

12,638

13,303

12,734

13,268

11,643

12,741

11,900

Programs

 

 

 

 

 

 

 

 

 

 

 

 

 

Holiday Programs

926

163

0

141

198

0

0

226

0

0

198

0

0

Birthday parties

4,234

76

137

125

143

441

586

267

764

523

409

375

388

Other bookings

3,250

250

250

800

250

250

250

200

200

200

200

200

200

Training Courses

600

50

50

50

50

50

50

50

50

50

50

50

50

Programs Total

9,010

539

437

1,116

641

741

886

743

1,014

773

857

625

638

Creche

 

 

 

 

 

 

 

 

 

 

 

 

 

Permanent

0

0

0

0

0

0

0

0

0

0

0

0

0

Visit Pass

0

0

0

0

0

0

0

0

0

0

0

0

0

Casual

4,522

389

391

401

389

425

326

389

361

387

342

351

371

Creche Total

4,522

389

391

401

389

425

326

389

361

387

342

351

371

Facility Total

640,641

42,938

46,909

48,169

51,962

65,054

47,360

63,116

67,260

61,612

50,269

47,863

48,130


ATTACHMENT 1

General Managers Report No. 16 - Council Snapshot

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OPEN SPACE & URBAN SERVICES

 

Schedule for Road Maintenance

 

Road Name

Segment

Time Frame

Completed

Comments

Anglo Lane

1-River Road to Pacific Highway

TBC

 

 

Arabella Street

8-Mary Street to Dead End

TBC

 

 

Bent Lane

1-Gore Street to Ffrench Street

TBC

 

 

Coolabah Lane

1-Carlotta Street to Dead End

TBC

 

 

Cope Street

3-Caroline Chisholm Lane to Burns Bay Road

TBC

 

 

Crowther Avenue

2-Crowther Avenue to Ronald Avenue

TBC

 

 

Eloora Street

2-Laneway to Cullen Street

TBC

 

 

Garling Street

2-Hallam Avenue to Dead End

TBC

 

 

Gore Street

1-Carlotta Street to King William Street

TBC

 

 

Kariola Street

1-Gay Street to Dead End

TBC

 

 

Kingslangley Road

1-Hinkler Street to Balfour Street

TBC

 

 

Kooyong Parade

2-Kooyong Road to Dead End South

1st Quarter

 

 

Manns Avenue

1-George Street to Gother Avenue

TBC

 

 

Mowbray Road

8-Mindarie Street to Kullah Parade

TBC

 

 

Murray Lane

1-Roslyn Street to Ralston Street

1st Quarter

 

 

Murray Lane

2-Ralston Street to Lynvale Close

1st Quarter

 

 

Pengilly Street

3-Sofala Road to Hamilton Street

TBC

 

 

Penrose Street

4-Cope Street to Burns Bay Road

TBC

 

 

Penrose Street

7-Myee Crescent East to Myee Crescent West

TBC

 

 

River Road

2-Duntroon Avenue to Canberra Avenue

TBC

 

Dependant on RTA Funding

River Road

7-Greenwich Road to Sarner Road

TBC

 

Dependant on RTA Funding

River Road

8-Sarner Road to St Vincents Road

TBC

 

Dependant on RTA Funding

Ronald Avenue

1-Innes Road to Crowther Avenue

TBC

 

 

Sarner Road

1-Bellevue Avenue to Wisdom Road

TBC

 

 

Second Avenue

1-Panorama Road to Osborne Road

TBC

 

 

St Vincents Road

1-Sarner Road to Kingslangley Road

TBC

 

 

Stuart Street

2-Dettmann Avenue to William Edward Street

TBC

 

 

Stuart Street

3-William Edward Street to Kenneth Street

TBC

 

 

Stuart Street

5-Arundel Street to Arabella Street

TBC

 

 

William Edward Street

8-Stuart Street to Mary Street

TBC

 

 

Wood Street

2-Wood Street to Wood Street

TBC

 

 

Yallambee Road

1-Tambourine Bay Road to Wangalla Road

TBC

 

 

Schedule for Footpath Maintenance

 

Road Name

Segment

Side

Time Frame

Completed

Comments

Arabella Street

4-Francis Street to Cowper Street

Left

1st Quarter

 

 

Arding Street

1-Canberra Street to Centennial Avenue

Right

TBC

 

 

Canberra Street

1-Epping Road to Centennial Avenue

Centre

TBC

 

 

Centennial Avenue

2-Karilla Avenue to Epping Road

Right

1st Quarter

 

 

Centennial Avenue

5-Sutherland Street to Gentle Street

Right

1st Quarter

 

 

Centennial Avenue

6-Gentle Street to Fig Tree Street

Right

1st Quarter

 

Footpath between Gentle & Lawn to be repaired

Helen Street

3-Norton Lane to Burley Street

Left

TBC

 

 

Helen Walk

1-Helen Street to Pacific Highway

Centre

TBC

 

 

Howell Walk

1-Matthews Avenue to Howell Avenue

Centre

TBC

 

 

Kimberly Walk

1-Kimberly Avenue to Phoenix Street

Centre

TBC

 

 

Lucretia Avenue

2-Poole Street to Dead End

Right

TBC

 

 

Lupp Lane

1-Burns Bay Road to Matthews Avenue

Centre

TBC

 

 

Lynvale Close

1-Mowbray Road to End Bowl

Right

1st Quarter

 

 

Matthews Avenue

2-Ross Smith Parade to Dead End East

Left

TBC

 

 

Mindarie Street

3-Pinaroo Place to Kullah Parade

Right

1st Quarter

 

 

Mowbray Road

10-Willandra Street to Cumberland Avenue

Left

1st Quarter

 

Works Commenced

Mowbray Road

11-Cumberland Avenue to Epping Road

Left

1st Quarter

Jul-11

Works Commenced

Mowbray Road

9-Kullah Parade to Willandra Street

Left

1st Quarter

 

Completed

Murray Street

2-Ralston Street to Stokes Street

Right

TBC

 

 

Northwood Road

7-Point Road to Dead End

Right

TBC

 

 

Ralston Street

3-Stokes Street to Kara Street

Left

TBC

 

 

River Road

5-Park Road to Portview Road

Right

TBC

 

 

River Road West

2-William Edward Street to Warraroon Road

Left

TBC

 

 

Robert Walk

2-Robert Street End Bowl to Mitchell Street

Centre

TBC

 

 

Stuart Street

4-Kenneth Street to Arundel Street

 

Right

1st Quarter

 

 

Road Name

Segment

Side

Time Frame

Completed

Comments

Stuart Street

5-Arundel Street to Arabella Street

Right

1st Quarter

 

 

Stuart Street

7-Poole Street to Mary Street

Left

1st Quarter

 

 

Stuart Street

8-Mary Street to Dead End

Left

1st Quarter

 

 

Wisdom Road

1-Innes Road to Landsdowne Street

Right

TBC

 

 

 

OPEN SPACE

 

June 2011

 

There were 88 mm of rain recorded this month at Riverview BOM and 96 mm at the golf course, which is around average for this time of the year. All playing fields were closed for 5 days this month due to the wet weather and some of the fields were closed for an additional 3 days.

 

Ongoing Strategic Projects

 

Work is progressing on the following:

·     Lane Cove Plaza upgrade works were almost completed, with the reconnection of power and installation of down lights being the main issue still outstanding.

·     Contract finalised for the landscape construction works at Greenwich Shopping Precinct.

·     Brief for the revision of the Lane Cove River Estuary Management Plan to Coastal Zone Management Plan prepared and sent out to 5 specialist consultancies for quotations.

 

Parks and Playgrounds

 

As well as the usual ongoing maintenance works in parks such as weeding, mowing and cleaning, the following activities have been carried out:

·     Tubestock planted at Greenwich Park and Manns Point.

·     Playground upgrade completed at Tambourine Park, designed to encourage children to explore nature.

 

Sportsfields

 

As well as the usual ongoing maintenance works the following activities have been carried out:

·     Feedback from Irrigation and Landscape Efficiency Program with recommendations from consultants to improve soil condition to increase soil moisture retention in dry weather.

Bushland

 

Ongoing bush regeneration work in reserves involving Council staff, contractors and volunteers has continued. Additional activities include:-

·     Minor track works done at Batten Reserve; and

·     Fox shooting at Lane Cove Golf Course and rabbit shooting at Hands Quarry Reserve and Hartman Hill.

 

Bushcare Activities

 

Outcomes this Month

Bushcare volunteer hours

·     121.5 hours worked at 14 sites

Community nursery activities

·     26.5 hours worked by volunteers.

Community nursery production

·     0 seed trays sown.

·     0 plants potted on.

Bushcare events

‘Friends & foe – the role of fungi in biodiversity’ talk at Lane Cove Library followed by walk in Bushland Park on 18 June with 9 people attending.

 

 

 

Trees

 

 

This month

This month last year

Year to date total

Total last year (July-June)

Applications received

32

34

487

498

Number of trees permitted to be pruned

21

62

670

613

Number of trees permitted to be removed

37

33

489

582

Applications refused

8

13

76

103

Street trees trimmed

26

23

274

286

Street trees removed

14

19

99

179

Street trees planted

0

30

55

67

Other plantings- trees and shrubs

393

699

9,529

13,411

 

 

Tree Refusals

 

There were 8 refusals this month.

 

1.      19 Best St: 1 x Pittosporum: Good Health and condition. No damage to structures.

2.      4 Cope St: 1 x Schinus areira: Good Health and condition. No damage to structures. Surface roots can be covered.

3.      41 Stuart St: 1 x Jacaranda; 1 x Alnus jorrulensis. Good Health and condition.

4.      6 Mooranba: 1 x Corymbia citriodora: Retain and reinspect in 6 months. Sparse canopy may recover.

5.      20 Murralah: 1 x Angophora: Is not dropping branches. Tree in adjacent property is dropping branches.

6.      35 Cullen St: Dead wood only. Pruning and Removal can not be given permission for sole purpose of exempt and complying development. Advice from planners is to be sought. Refused: 1 x Alexander Palm; 1 x Gordonia axillaris; 1 x Ulmus parvifolia & 3 Syncarpias.

7.      38 Dorritt St: 1 x Waterhousea floribunda: pruning to be delayed until tree is a nuisance to building.

8.      29 Dettmann Avenue: 1 x Eucalyptus pilularis. Awaiting bee allergy documentation.

 

Breaches of the Tree Preservation Regulations

 

Unauthorised removal of 2 mature trees at 16 Garling St reported on 20 June 2011.

 

Unauthorised removal of a mature Turpentine and a mature Cypress pine at 28 Karilla Ave reported on 27 June 2011.

 

The residents have been asked to provide a written explanation for the unauthorised tree removal.

 

Development Applications Referred for Landscape Assessment

 

30 development applications received for landscape assessment including 5 s96. The annual total of applications referred for comment has been greater than the previous 4 years.

 


Ordinary Council Meeting 1 August 2011

Corporate Services Division Report No. 32

 

 

Reference:    Corporate Services Division Report No. 32

Subject:          4th Quarter Review of the Management Plan 2010 - 2013    

Record No:    SU238 - 30237/11

Author(s):       Ian  Naylor 

 

 

Summary

The Local Government Act 1993 (NSW) requires Council to report on quarterly progress of the activities and projects listed in the Management Plan.  It is recommended that the report be received and noted.

Discussion

 

This report discusses the highlights of the Fourth Quarter in 2010-2011 and provides a detailed analysis of the Fourth Quarter progress against the performance measurements adopted by Council in the 2010-2013 Management Plan, shown attached as AT-1.  A continuing feature of the review is, where applicable, a cumulative year-to-date figure is provided for performance measures. 

 

Some of the highlights for the quarter include:-

·     Completed Walk, Shop and Wheel Program and distributed 284 wheelie trolleys (April)

·     Library was successful in obtaining 9 Save Power Kits that measure energy efficiency to loan to the community from the NSW Environment, Climate Change and Water (April);

·     Adopted Lane Cove Community Strategic Plan, Delivery Program and Annual Operating Plan (May);

·     Water Refill Stations Installed(Sustainability Levy) (May);

·     Completed project to regenerate Osborne Park and Berry Greek endangered community(May);

·     Captured Photography Competition on the Theme “ Weather” (June);

·     Seminar on “Women in PNG” organised in partnership with WAIG (June);

·     Tender finalised for Construction of Meeting House (June);

·     Implemented bicycle paths at Longueville Road from Epping Road to Burns Bay Road and Bicycle pavement marking along Burns Bay Road from Centennial Ave to the Town Centre(June);

·     Designed and completed a new mural involving young people and an artist for the outside wall of the Synergy Youth Centre(June) and

·    Commenced upgrade of Greenwich Road Shopping Precinct Stage 1(June).

RECOMMENDATION

That the 4th Quarter Review of the Management Plan 2010-2013 be received and noted.

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

ATTACHMENTS:

AT‑1 View

4th Quarter Review of 2010-2013 Management Plan

25 Pages

 

 


ATTACHMENT 1

Corporate Services Division Report No. 32 - 4th Quarter Review of 2010-2013 Management Plan

 

 

 
m 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



ATTACHMENT 1

Corporate Services Division Report No. 32 - 4th Quarter Review of 2010-2013 Management Plan

 

 

Principal Activity – Corporate Services

 

Goal:           To facilitate efficient and effective planning, management and systems to achieve the organisation’s objectives.

 

Programs:    Governance, Corporate Information and Technology, Financial Management, Risk Management and Corporate Safety, Human Resource Management

 

Detailed information on the New Actions from the six planning themes and ongoing service activities for the above programs are found below.

 

New Actions:

Timeframe

Progress

Develop a 10 year community integrated Community Strategic Plan (CSP)

June 2011

Adopted Community Strategy Plan, Delivery Program and Annual  Operational Plan on 2 May 2011.

Construct Meeting House community facility

Dec 2010

Council adopted tender to Construct facility. The Construction is to commence July 2011.

Integrate ESD Principles in Meeting House(Sustainability Levy)

June 2011

2 Kilowatt solar panel purchased. After building construction is completed rainwater reuse tank and solar gas boosted hot water system will be ready to use.

Manage Little Street Car Park redevelopment 

Dec 2010

Closure substratum for redevelopment in progress.

Implement new major software release for Civica Authority application

Dec 2010

Delayed by Vendor. Implementation to commence July 2011. 

Develop a 10 Year Financial Plan

June 2011

Completed.

Develop a Workforce Plan to support Council’s long term strategic objectives

June 2011

Completed. 

Manage the 314 Burns Bay Road development

June 2011

Investigations are underway with respect to creation of road and defining zoning areas.

 

 

 

 

 

Principal Activity – Corporate Services

 

New Actions:

Timeframe

Progress

Implement work experience program with opportunities for people with a disability

June 2011

Implemented in partnership with Max Employment who specialise in job placements for disabled, long term unemployed and other disadvantaged people.

Complete sale of Drainage Reserves

June 2011

Included as part of the 12 month LEP review.

Upgrade Council’s Business Papers software

June 2011

Completed.

Migrate Council’s Email to Microsoft Exchange

June 2011

Completed.

Implement changes for the Government Information Public Access Act

Dec 2010

Completed.

Maintain Village Access/Directory Signage(Sustainability Levy)

June 2011

Signage updated quarterly as per program.

 

 

 

 

 

 

 

 

 


 

Principal Activity – Corporate Services

 

Program:                             Governance

                                    

Activities:                            Corporate Planning, Council Support Services, Business Papers, Regional Co-operation, Lobbying, Freedom of Information, Privacy and Personal Information, Telecommunications and Leasing.

                                    

Ongoing Performance Indicators:

2008/09

2009/10

2010/11

 

 

 

Previous

Current

Immediate target

Progress  this Quarter

Progress for 2010/11

Overall Customer Satisfaction with Council Services – Survey Rating

6.61

6.72

8

6.72

6.72

Governance Health Check Rating

90%

95%

95%

98%

98%

Statutory documents prepared to required standard on time (eg Annual Report, Management Plan, Financial Reports etc)

100%

100%

100%

100%

100%

Government Information Formal Requests Determined in 20 days

100%

100%

100%

100%

100%

 

Program:                             Corporate Information and Technology

                                                 

Activities:                            Records Handling, Information Technology

                                                                                                                                                                                          

Ongoing Performance Indicators:

2008/09

2009/10

2010/11

 

 

 

Previous

Current

Immediate target

Progress this Quarter

Progress for    2010/11

Computer Network Availability during business hours

100%

100%

100%

100%

100%

% of documents registered and distributed within 24 hrs of receipt

100%

100%

100%

100%

100%

% of correspondence responded to within standard

79%

84%

80%

92%

92%

 

 

 

Principal Activity - Corporate Services

 

Program:                             Financial Management

 

Activities:                            Rates, Financial Reporting, Investments, Accounts Payable and Receivable, Payroll, and Purchasing.       

 

Ongoing Performance Indicators:

2008/09

2009/10

2010/11

 

 

 

Previous

Current

Immediate target

Progress this

Quarter

Progress this

2010/11

Outstanding Rates/Total to be collected

3.7%

3.7%

< 3%

1.8%

1.8%

Reduce reliance on income from revenue from Land Rates  - % of total revenue

68.7%

68.7%

60%

47%

47%

Percentage movement in income received from rates and annual charges from previous year

3.4%

3.4%

< 6%

3.8%

3.8%

Percentage movement in income received from user charges and fees from previous year

13.5%

13.5%

<14%

3.7%

3.7%

Unrestricted Current Ratio, ie the level of liquidity to meet financial obligations

640

640

>250

4.2%

4.2%

Debt Service Ratio, ie the % of revenue required to repay debt

0%

0%

0%

0%

0%

Capital Expenditure Ratio, ie the amount of capital expenditure vs depreciation (5 year average)

1.58

1.58

1

4.25%

4.25%

 

* 2010/11 Financial Years not yet available

Principal Activity - Corporate Services

 

Program:                             Risk Management and Corporate Safety

 

Activities:                            Management of Council’s Insurance Portfolio, Claims Management and Workplace Safety.

 

Ongoing Performance Indicators:

2008/09

2009/10

2010/11

 

 

 

Previous

Current

Immediate target

Progress this

Quarter

Progress for

2010/11

Loss Ratio Public Liability Insurance

3%

3%

< 25%

0%

2%

Loss Ratio Workers Compensation Insurance

8%

44.34%

< 25%

0.04%

10%

Loss Ratio Motor Vehicle Insurance

69%

42.09%

< 80%

0%

33%

 

 

Program:                              Human Resources

 

Activities:                             Recruitment, Selection and Orientation, Training, Organisational Development, Performance Management, Equal Employment Opportunities and Employee and Industrial Relations.              

 

Ongoing Performance Indicators:

2008/09

2009/10

2010/11

 

 

 

Previous

Current

Immediate target

Progress this Quarter

Progress for 2010/11

Staff Turnover

12%

10%

10%

14.83%

15.03%

Hours Training delivered per staff member

13.95hrs

12.6hrs

14hrs

3.35 hrs

14.82hrs

 

 

 

 

 


 

Principal Activity - Environmental Services

 

Goals:            * Promote and protect the health standard of the community.

                        * An environment that will preserve and enhance public health, well-being and amenity of the community of Lane Cove.

* A built environment that maintains and enhances the character and amenity of Lane Cove.

 

Programs:    Environmental Health, Strategic Planning and Development Control.

 

 

Detailed information on the New Actions from the six planning themes and ongoing service activities for the above programs are found below.

 

 

 

New Actions :

Timeframe

Progress

Establish Awards and Community Grant Scheme(Sustainability Levy)

June 2011

Awards and Grant Scheme implemented. 10 grants awarded this FY.

Provide Filtered Drinking Water Bottles & Reusable Cups(Sustainability Levy)

 

 

June 2011

Reusable cup program launched in September 2010. Water Refill Stations installed in May 2011.

Undertake Water Monitoring Study(Sustainability Levy)

June 2011

Ongoing.

Waste Contract Preparation including investigation of  AWT & Source Separated Food Waste Collections

July 2011

Underway as part of NSROC regional process.

Implement Business Use of Footpath Policy

June 2011

Public exhibition completed.

Implement Village Security Monitoring Program

June 2011

Program delivery redesigned following legal advice.  Implementation phase to occur in the new Financial Year.

Continue Rainwater Tank Rebate Scheme(Sustainability Levy)

 

June 2011

Ongoing with limited uptake.

Conduct Sustainability MIS Reporting(Sustainability Levy)

June 2011

Ongoing.

 

 

 

 

Principal Activity - Environmental Services

 

New Actions :

Timeframe

Progress

Continue Sustainability Building Advisory Program(Sustainability Levy)

June 2011

Ongoing. 20 consultations provided.

Undertake Sustainable Water Use – Lane Cove West Bowling Club(Sustainability Levy)

June 2011

Automated irrigation system installed and integrated with existing rainwater tank.


Implement Solar Renewable Energy (Sustainability Levy)

June 2011

9.6 kW system installed on Community Centre. Library and Civic Centre installations to occur in July 2011.

Undertake Energy Meters Borrowing Program(Sustainability Levy)

June 2011

Ten Save Power kits, provided by the NSW Government, are available for loan.

Undertake Captured Photography Program(Sustainability Levy)

June 2011

Completed. This year’s theme was ‘weather’. Nearly 300 photographs were entered.

Implement Energy Efficiency for Small Business(Sustainability Levy)

June 2011

Ongoing – Council participating in State Government program.

 

Undertake Walk Shop & Wheel Program(Sustainability Levy)

June 2011

Completed. 284 wheelie trolleys distributed.

Undertake 12 month review of new Local Environmental Plan 2009

June 2011

Submissions for approximately 40 Planning Proposals to Department of Planning drafted.

 

 

 

 

 

 

 

 

 

Principal Activity - Environmental Services

Program:                   Environmental Health

 

Activities:                   Waste Management and Public Hygiene, Pollution Control, Public Health and Safety.             

 

 

 

Ongoing Performance Indicators:

2008/09

2009/10

2010/11

 

 

 

Previous

Current

Immediate target

Progress this Quarter

Progress for 2010/11

Percentage of waste diverted from landfill*

48%

48%

50%

56%

52%

Health of monitored streams in the area**

Good

Good

Good

 

Good

 

Good

Council’s CO2e Emissions****

2893 Tonnes

CO2E

2797 Tonnes CO2E

To be Determined

675*****

2781*****

Council’s Water Consumption

50,290 Kilolitres

57,872 Kilolitres

To be Determined

14 097*****

52 310*****

Food & Health Inspections - % compliance with regulations***

83%

94%

100%

100%

100%

 

 

*Under the NSW Waste Reduction & Resource Recovery Strategy 2003, the long term target (2014) is to increase recovery and utilisation of materials from the Municipal Sector from the current 26% to 66%.

** Based on Signal2 scores conducted twice a year by the Institute for Water and Environmental Resource Management at University of Technology for NSROC Councils.

***Critical non-compliances only

**** This figure is for emissions from buildings only and does not include emissions from street lighting or Council’s fleet.

***** These figures are an estimate only. Accurate data will be available in September 2011.

 

 

 

 

 

 

Principal Activity - Environmental Services

Program:                   Strategic Planning

 

Activities:                   Land Use Planning and Development Control, GIS, Planning Certificates

 

Ongoing Performance Indicators:

2008/09

2009/10

2010/11

 

 

 

Previous

Current

Immediate target

Progress this Quarter

Progress for 2010/11

%. of  S149 Planning (Zoning) Certificates issued within 5 Days

99%

99%

100%

99%

99%

 

 

Program:                   Development Control

 

Activities:                   Regulation of Development

 

Ongoing Performance Indicators:

2008/09

2009/10

2010/11

 

 

 

Previous

Current

Immediate target

Progress this Quarter

Year Ended 2010/11

Mean time to determine DAs

49

47

<65

59

55*

Median time to determine DAs

42

42

<50

47

44*

 

 

*2010/11 Council has processed 7 multi-unit development applications of which 6 have been determined by the JRPP.  These applications are complex and involve greater processing time to comply with the State imposed JRPP system.  As a result processing times have extended yet remain within target expectations.

Principal Activity - Human Services

 

Goals:            * Provision of facilities that can be used by groups and individuals for independently managed activities.

* The provision of services to the community to promote and enhance the quality of life.

* The provision of an accessible Library and Information Service aware of, and responsive to, the community’s and Council’s needs

   and aspirations.

 

Programs:    Community Facilities, Community Services and Library and Information Services, Child Care Services.

 

Detailed information on the New Actions from the six planning themes and ongoing service activities for the above programs are found below.

 

 New Actions:

Timeframe

Progress

Undertake Water Collection Aquatic Centre – Design Study(Sustainability Levy)

June 2011

Initial study has identified suitable capacity of tank (c. 250,000 litres) Further work required to assess suitable location and to determine appropriate use for the collected water.

Implement Green House Gas Reduction Program – Solar Aquatic Centre, Metering & Monitoring Admin Centre & Lighting Admin Centre(Sustainability Levy)

June 2011

Monitoring equipment installed; rewiring occurred – currently measuring existing usage. New lighting to be phased in over next 24 months.

Undertake Ceiling Insulation Program – Council Facilities(Sustainability Levy)

June 2011

Old Bakery Gallery fitted. Other buildings to be assessed for installation.

Expand Possum Play storytelling program for children 6 months to 2 yrs

June 2011

Sessions now offered fortnightly. No bookings required.

Organise programs to cater to seniors who visit Lane Cove Library

June 2011

Monthly Navigate the Net workshops, bi-monthly Movies and Wrapped with Love sessions held at Lane Cove and Greenwich. Seniors Week - display and Social Networking for Seniors workshops.

Undertake Library Resources Program(Sustainability Levy)

June 2011

Library submitted successful EOI bid for Save Power Kits from NSW Environment, Climate Change and Water. Sustainability labels purchased for sustainability collection and will be launched July 2011.

 

 

Principal Activity - Human Services

 

New Actions:

Timeframe

Progress

Launch the Streets of Lane Cove Wiki to involve the community in recording the history of the Lane Cove LGA

June 2011

Website launched in September. Local street articles feature in TVO from Feb 2011.

Publish brochure about the history of the Lane Cove Plaza

June 2011

Planned for 2011 – Quotations for the writing of the brochure being sought.

Organise an exhibition of the Municipal Art Collection

June 2011

Library exhibiting Lane Cove: Natural and Built Environment artworks.

Further develop Library collections which reflect the interests of young people

June 2011

Additional DVD, Audiobook (including MP3) and Graphic Novels added to the collection.

Implement Public Art Initiatives(Sustainability Levy)

June 2011

Exhibition of 2010 “Captured” photographs at the Community Centre as part of ongoing display. Plaques honouring the artists of Lane Cove in production.  

Oversee the implementation of Council’s Cultural Action Plan

June 2011

The Cultural Advisory Committee met in May, heard updates on developments at The Meeting House, the new gallery at the Community Centre and Little Street and cultural groups exchanged information about activities and events.

Support Lane Cove ALIVE Project

June 2011

General Manager and Executive Manager Human Services attend meetings. Updates to be provided to Council every 6 months.

Implement Retail Sustainability Strategy

June 2011

Project commenced with 11 consultancies in the 2010/2011 program. It is anticipated that the businesses will be assisted in their visual and retail marketing. This program assists in ensuring that Lane Cove is an attractive shopping place for our residents and visitors.

Investigate Pricing Policy for Community Groups Using Council Facilities

June 2011

Project to commence in second half of 2011.

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Principal Activity - Human Services

New Actions:

Timeframe

Progress

Supervise Project Office implementing the NSASP Plan

June 2011

The Manager Community Services held regular supervisory meetings with Project Officer and attend NSASP Funding Group meetings. The Acting Manager, Community Services attended the June meeting.  The Project has now concluded however the group will continue to meet to discuss ongoing issues.  The brief for the evaluation will be determined in July.

Publicise adoption of the updated Social Plan to local organisations and wider community with a view to network with organisations to meet identified needs

June 2011

Organisations applying for Financial Assistance Grants were asked to link applications to the Social Plan and other Council Plans to ensure that Council funds would be most effectively targeted.

Install outside speakers on the basketball court of the Youth Centre

June 2011

Completed.

Advocate on behalf of Lane Cove residents for improved services including in areas but not exclusive to transport, carers, street lighting, child care, etc.

June 2011

Council officers contributed to the NSROC submission about the Primary & Community Health Services Strategic Plan 2010-2020 the Plan and the NSROC submission to the Productivity Commission draft report into Caring for Older Australians. NSROC discussed matters around Mental Health Services for Young People in Northern Sydney.

Implement the recommendations of the Cultural Needs Study

June 2011

Lane Cove Theatre Company have indicated that they would like to take up the storage units in the LCW industrial area offered to cultural groups. Council is working with Centrehouse and the Art Society for an art gallery and exhibition space on Level 2 of the Community Centre.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Principal Activity - Human Services

 

New Actions:

Timeframe

Progress

Investigate and implement promotion strategies for youth activities

June 2011

Youth Centre Brochure has been widely distributed. The Website is continually being updated. The Facebook site is almost ready to go live. Bi-monthly articles about the Youth Centre are published in the TVO. 

Set up and run a Carer’s support group for seniors and people with disabilities

June 2011

The monthly Carer’s Support Group has met in April, May and June. The group is supported by the Northern Sydney Carer Support Service.

Celebrate International Day of Older People (IDOP) in October

June 2011

Completed. IDOP was promoted through existing activities at both Community Aid Service and Council’s Seniors Centre.

Establish and promote an email list for local services to receive information about activities, funding sources and other forms of support in the community sector

June 2011

An informal list has been identified from seminars organised and local organisations will be approached to be part of the email list.

Hold an open day for parents and teachers at the Youth Centre

June 2011

Completed. Very successful Primary School Open Days were held with five schools servicing Lane Cove in November and December 2010. A Parent’s Open Day was held at the Youth Centre on Saturday 11 December. Planning to undertake a further Open Day in November 2011.

Undertake an access audit of the Lane Cove CBD

June 2011

The Pedestrian Access and Mobility Plan is currently being conducted in Lane Cove.

Address older men’s health issues by organising in conjunction with the Lane Cove Community Men’s Shed a men’s health forum

June 2011

Completed. The Men’s Health Expo was held in September 2010 at the Lane Cove Men’s Shed with approximately 80 men attending. Planning is underway to undertake another day in 2011.

In conjunction with women’s groups run a women’s breakfast to promote networking, particularly around IWD 2011

June 2011

Completed. Council in conjunction with the Women’s Action and Information Group organising a women’s breakfast called “Global Issues: Local Connections”. This was a joint celebration at Lane Cove Library well attended with excellent feedback.

 

Principal Activity - Human Services

 

 

New Actions:

Timeframe

Progress

Organise community seminars to address social and cultural issues

June 2011

A Second Seminar on “Women in PNG” organised in partnership with WAIG was held on 6 June 2011.

Support local organisations to improve their strategic direction and viability

June 2011

Council staff attends monthly meetings of Recreation Rendezvous and Centrehouse.

 

Coordinate a new mural involving young people and an artist for the outside wall of the Synergy Youth Centre

June 2011

Completed. A new mural was designed, a program to teach young people with spray painting was run and the new mural has been completed by the young people under guidance of the artist.

Set up a transport social support group for older people in partnership with Lane Cove Community Aid Service and LNS Community Transport