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Agenda

(including Attachments)

Ordinary Council Meeting

18 July 2011

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Monday

 18 July 2011 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully



Peter Brown

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Win Gaffney. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 18 July 2011

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 20 JUNE 2011

 

Orders Of The Day

 

2.       Order Of The Day No. 12

SUBJECT: Council and Committee Meeting Schedule August 2011.......... 5

 

3.       Order Of The Day No. 13

SUBJECT: Report on 2011 National General Assembly of Local Government held in Canberra on 19-22 June 2011.................................................................... 6

 

Notices of Motion

 

4.       Notice of Motion No. 11

SUBJECT: Funding for Local Government to Make Existing Council Buildings and Public Spaces More Accessible for People with Disability.......... 9

 

5.       Notice of Motion No. 12

SUBJECT: Local Government Association Conference Motions - Personal Matters........................................................................................................................ 10

 

General Managers Reports

 

6.       General Managers Report No. 14

SUBJECT: Monthly Review for May / June 2011............................................... 12

 

Corporate Services Division Reports

 

7.       Corporate Services Division Report No. 26

SUBJECT: Local Government Association Annual Conference............ 65

 

8.       Corporate Services Division Report No. 31

SUBJECT: Tender for the Provision of Legal Services.......................... 67

 

Open Space and Urban Services Division Reports

 

9.       Open Space and Urban Services Division Report No. 21

SUBJECT: Lane Cove Traffic Committee Meeting held Tuesday 21 June 2011 ......................................................................................................................................... 71

 

Environmental Services Division Reports

 

10.     Environmental Services Division Report No. 25

SUBJECT: DCP Draft Amendment 2 for Exhibition........................................ 82

 

Human Services Division Reports

 

11.     Human Services Division Report No. 10

SUBJECT: Lane Cove Aquatic Centre Tender - Results of Direct Negotiation Phase........................................................................................................................... 117

 

12.     Human Services Division Report No. 11

SUBJECT: SWITCH 2011: Innovative, Inspired, Intuitive. The Digital World of Public Libraries...................................................................................................... 121

 

13.     Human Services Division Report No. 12

SUBJECT: Lane Cove Art Gallery Space........................................................ 122  

 

 

 

 

               


Ordinary Council Meeting 18 July 2011

Order Of The Day No. 12

 

 

Reference:    Order Of The Day No. 12

Subject:          Council and Committee Meeting Schedule August 2011    

Record No:    SU1915 - 29008/11

Author(s):       Kirsty Fleming 

 

 

 

The Council and Committee Meeting Schedule for August 2011 is proposed as follows:-

 

August             1          Ordinary Council

 

August             15        Ordinary Council

                                               

August             27        Inspection Committee

 

 

RECOMMENDATION

 

That the Council and Committee Meeting Schedule for August 2011 be adopted.

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 18 July 2011

Order Of The Day No. 13

 

 

Reference:    Order Of The Day No. 13

Subject:          Report on 2011 National General Assembly of Local Government held in Canberra on 19-22 June 2011    

Record No:    SU204 - 28750/11

Author(s):       Councillor Roderick  Tudge 

 

 

Executive Summary

 

The 2011 National General Assembly of Local Government (NGA) organised by the Australian Local Government Association (ALGA), was held in Canberra from 19 to 22 June 2011. The Conference provides an opportunity for councils to submit motions for debate and decision by delegates from member local councils across Australia. The conference is held annually to coordinate local government action across Australia. This is done by speakers and motions.

 

Discussion

 

Speakers

There was a good comprehensive range of speakers and I will give a quick summary of my perception.

 

Prime Minister, the Hon Julia Gillard, MP

A positive and comprehensive description of where she was trying to take her Government. Very supportive of local government and the new for constitutional recognition of Local Government.

 

ALGA President, Mayor Genia McCaffery

Genia emphasised the need for financial recognition of local government within the Australian constitution and the fact that we would lose seven to ten per cent of revenue as the case in the High Court indicated that funding could be removed from local government as it is not in the constitution. Notwithstanding for the need for financial recognition, she made it abundantly clear that it would be a difficult sell as only eight out of 44 amendments to Constitution have every been carried. However, as we currently have all party support there was good chance that, if the question is phrased appropriately, and it was coordinated with other amendments to constitution, it could be carried. But we would need to glean public support over the long run, i.e. in the next two years.

 

Mayor McCaffery’s address was followed by a panel discussion on how to sell financial recognition in the Constitution by:-

·     James O’Loghlin

·     Jane Caro

·     Annabel Crabb

·     John Hewson

 

They indicated that we would need to sell local government perse and indicated that that without financial recognition Councils would no longer be able to offer the range of services that we currently provide.

 

The Mayor of Auckland

 

He gave a description of how Auckland City Council had been formed to the most populous, 1.4 million, LGA in Australasia.

 

The Leader of the Opposition, the Hon Tony Abbott, MP

This was a very negative talk with only qualified support for financial recognition in the Constitution.

 

The Federal Minister for Local Government, the Hon Simon Crean, MP

A wide ranging talk in which he gave support to Constitutional recognition, the continuation of the Roads to Recovery Programme, the implementation of the broadband system and the continuous support for regional organisations.

 

Robert Gottliebsen

An interesting talk where he indicated that the economic trends show that the middle class will be the hardest hit over the next five years, losing most of their disposal income.

 

Grant O’Brien, Woolworths, CEO

A good talk indicating that Woolworths wanted to get more involved in local communities.

 

The Minister of Climate Change and Efficiencies, the Hon, Greg Combet, MP

He reiterated his belief in the climate change science and that this necessitated long range plans to cope with the inevitable impact of global warming.

 

Senator Bob Brown

He mainly spoke about the dangers of foreign ownership of mineral and farming and the large proportion of profits that go off shore

 

The Shadow Minister for Local Government, Senator Barnaby Joyce

A good positive talk. He seems very supportive of local government and financial constitutional recognition. However, he seemed antagonistic to the carbon tax during question time.

 

The Minister for Broadband, Communication and Digital Economy, Senator Steven Conroy

A rambling talk on the broadband implementation and its cost effectiveness in Australia’s future.

 

Duncan Bremner, NBN Coordinator

An outline of the implementation program.

 

Motions

Motions seemed to be secondary to the conference and were dealt with in an efficient manner. You will note that a number of motions have associated motions that are listed with point numbers. Where the substantive motion is carried the associate motions lapse.

 

Where the conference does not have time to deal with motions, they are referred to the Executive without recommendation. This happened to Lane Cove’s motion.

 

Resolutions carried at the NGA are considered by the ALGA Board in late July.  Following this, ALGA will take appropriate action to follow-up each Resolution. ALGA will write to the movers of each motion detailing the Board’s consideration and the action that will be taken to pursue each motion. The NGA website will also be continually updated over the next 12 months with details of the responses ALGA receives on each Resolution. You can check this at anytime by visiting www.nga.alga.asn.au.

This year’s theme was “Growing with our Community – Partnership, Place and Position”. To be eligible for inclusion in the NGA Business papers, motions must follow the principles of:-

 

1.       Fall under one of the themes – Partnership, Place and Position;

2.       Be relevant to the work of local government nationally; and

3.       Complement or build on the policy objectives of State and Territory associations.

 

The most substantive motion was number 52 from the ALGA.

 

That this national general assembly supports the Australian Local Government position seeking constitutional recognition of Local Government.

 

The motion was carried unanimously.

 

Conclusion

 

I found the conference to be most beneficial and was not surprised that most of our neighbouring councils had sent their mayor and other councillors and seem to do so on regular basis.

 

The campaign to achieve Constitutional Recognition remains one of ALGA’s key strategic objectives, and following the announcement of the Expert Panel by the Minister for Regional Australia, Regional Development and Local Government, the Hon Simon Crean MP, ALGA is refining its communications and marketing strategy.  This strategy will include a role for each council. The communications and marketing strategy aims to raise public awareness of the good work and the value of local government and improve the chances of a successful referendum. ALGA will be working in collaboration with State and Territory Associations.

After attending the Conference I believe that Council should try to attend annually. Again, I would like to thank the Council for sending me to the Conference and would be happy to answer any questions concerning my report.

 

 

RECOMMENDATION

 

That the report on the National General Assembly of Local Government held in Canberra on 19-22 June be received and noted.

 

 

 

 

 

Peter Brown

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 18 July 2011

Notice of Motion No. 11

 

 

Reference:    Notice of Motion No. 11

Subject:          Funding for Local Government to Make Existing Council Buildings and Public Spaces More Accessible for People with Disability    

Record No:    SU259 - 28731/11

Author(s):       Councillor Pam Palmer 

 

 

Executive Summary

This motion calls for the State Government to assist Local Government with special purpose funding for upgrades to existing council-owned facilities to meet the new standards for access to premises.

Background

Local buildings and public spaces need to be made more accessible for people with a disability so they can fully participate in the community.  Indeed, any planned upgrades to our existing facilities must also include changes to meet the new standards for access to premises.

The Federal Government’s recent Accessible Communities initiative attracted 377 eligible applications from 277 local governments.  However, only 76 successful projects will be funded under this $5 million initiative.  Obviously there is a huge unmet need for project funding. 

Conclusion

Targeted funding would assist and accelerate Local Government in making local buildings and public spaces more accessible for people with disability.

 

 

RECOMMENDATION

 

That Council:-

 

1.   Write to the NSW Premier and to the Minister for Disability Services, Mr Andrew Constance seeking funding for Local Government in order to make existing Council buildings and public spaces more accessible for people with disability to meet the new standards for access to premises; and

 

2.   Submit a motion to the 2011 Local Government Association Conference requesting the Association make representations to the State government for special funding for Local Government in order to make local buildings and public spaces more accessible for people with a disability to meet the new standards for access to premises.

 

 

Councillor Pam Palmer

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 18 July 2011

Notice of Motion No. 12

 

 

Reference:    Notice of Motion No. 12

Subject:          Local Government Association Conference Motions - Personal Matters    

Record No:    SU828 - 28837/11

Author(s):       Councillor Pam Palmer 

 

 

Executive Summary

This motion calls for a review of s10A of the Local Government Act which relates to the circumstances under which a Council meeting may be closed to the public.

Background

The only reasons for closing a meeting are:-

a)    personnel matters concerning particular individuals (other than councillors);

b)    the personal hardship of any resident or ratepayer;

c)    information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business;

d)    commercial information of a confidential nature that would, if disclosed:-

i.   prejudice the commercial position of the person who supplied it;

ii.  confer a commercial advantage on a competitor of the council; or

iii.  reveal a trade secret;

e)    information that would, if disclosed, prejudice the maintenance of law;

f)     matters affecting the security of the council, councillors, council staff or council property;

g)    advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege; or

h)    information concerning the nature and location of a place or an item of Aboriginal significance on community land.

For example, when considering applications from the public to fill vacancies on Council’s Advisory Committees, Councillors may need to discuss individual applications in order to select the best candidates. There is concern that discussing this in an open Council meeting is not fair to the individuals involved and there is no reason applicable to consider this in a closed session of Council.

Alternatively, if a recommendation is provided by a Committee of the Whole for a nomination to a committee there is still no mechanism in open Council to discuss these recommendations.

Conclusion

A review of s10A of the Local Government Act may lead to better decision-making by Council.

 

RECOMMENDATION

That Council:-

1.    Writie to the Hon. Don Page, Minister for Local Government, seeking a review of s10A of the Local Government Act 1993; and

2.    Submit a motion to the 2011 Local Government Association Conference seeking support for a review of these provisions of the Act.

 

Councillor Pam Palmer

Councillor

 

ATTACHMENTS:

There are no supporting documents for this report. 


Ordinary Council Meeting 18 July 2011

General Managers Report No. 14

 

 

Reference:    General Managers Report No. 14

Subject:          Monthly Review for May / June 2011    

Record No:    SU220 - 28653/11

Author(s):       Millie  Stephen 

 

 

Executive Summary

 

Attached for the information of Councillors is the Monthly Review for May / June 2011. The review covers the activities of Council during that period.

 

 

RECOMMENDATION

 

That the information be received and noted.

 

 

Peter Brown

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Monthly Review - May/June 2011

52 Pages

 

 


ATTACHMENT 1

General Managers Report No. 14 - Monthly Review - May/June 2011

 

 

 

 

 

 

 

 

 

 

 

 

m 

 

 

 

 

 

 

 

 


Monthly Review

 

Monthly Review

 

May / June 2011

Number 17/10

 
 


1. 

*2008

 

 

 

 

 

 

 




 

 

 
No.   *08


ATTACHMENT 1

General Managers Report No. 14 - Monthly Review - May/June 2011

 

 

GENERAL MANAGER’S OVERVIEW

 

Another busy month for Council leading up to the end of the financial year.

 

In the past month Council has hosted a visit by the Local Government Grants Commission, held a number of successful events including the Captured Photography event and NAIDOC in the Plaza, received approval for an Infrastructure Levy and organised a visit to our rural Sister City Gunnedah.

 

Meetings have continued between the Department of Planning and Infrastructure (DPI) and Council through a Project Control Group (PCG) to finalise consultant briefs for a range of studies on the Mowbray Precinct. These expert studies will inform both Council and DPI on the most appropriate way forward within the precinct.

 

The new State Government has announced arrangements for revoking Part 3A of the Environmental Planning and Assessment Act 1979 as well as the raising of the threshold for Joint Regional Planning Panel determinations to projects in excess of $20m, an increase from the previous $10m. We await further detail.
CORPORATE SERVICES

 

CORPORATE INFORMATION MANAGEMENT AND TECHNOLOGY

  

Authority upgrade – We originally received a Project Schedule from Civica for our upgrade to Authority Version 6 with a start of August and completion late November. Civica have now indicated they wish to commence late Jluy.  The upgrade includes conversion of the Authority data from the IBM Informix database to the Microsoft SQL Database (which currently runs our TRIM System). The CRM (Customer Request Management) implementation is scheduled for Jan to April 2012.    We have started reviewing the security access within Authority, one of the pre-requisites of the move.

 

Internet Service Contract – We spoke to NSW.Net and various ISPs to evaluate the cost of our internet contract that would be coming up for renewal in the new FY.  We were able to negotiate a good deal with TPG Soul, our current ISP – TPG Soul will double our internet bandwidth from 2M to 4M and our line to the Depot from 4-wire to 6-wire.  The upgrade has now taken place.  

 

Authority Accounts Payable Invoice Import from TRIM – Accounts have been importing invoices into Authority.  We have commissioned Civica to provide further integration by December, which will allow more types of payments to be imported direct into Accounts Payable..

 

 

GOVERNANCE

 

The Manager – Governance was a member of the Tender Review Panel for the Tender for Meeting House Redevelopment and prepared the tender specification for the Tender for Legal Services.

 

Council’s Power of Attorney for the General Manager was registered with Land and Property Management Authority and this was used to register the lease for 22 Rosenthal Avenue with La Europa.

 

Governance staff co-ordinated the advertisement of sponsorship opportunities for events and special projects on Council’s Website. Several agreements have been executed with sponsors for the Cameraygal Festival and one agreement for the Library to sponsor Library Week.


FINANCE

 

Rates & Charges Outstanding

 

 

Year to Date

30.5.11

%

Year to Date

30.5.10

%

Total Rates & Charges Collectable

$24,209,285.00

 

100%

$23,658,339.00

100%

Rates and Charges Outstanding

$2,922,342.00

 

12.1%

$2,787,948.00

11.8%

 

Investments

DATE

INSTITUTION

PRINCIPAL

DATE OF

TERM

RATE

INVESTED

 

 

MATURITY

DAYS

 

5/05/2011

BANK WEST

1,000,000.00

5/10/2011

153

6.00%

7/06/2011

BANK WEST

1,000,000.00

7/09/2011

92

6.00%

8/06/2011

Bank of QLD

1,000,000.00

6/09/2011

90

6.20%

29/11/2010

Bank of QLD

1,000,000.00

29/11/2011

365

6.50%

1/02/2011

Bank of QLD

1,000,000.00

1/08/2011

181

6.45%

1/03/2011

Bank of QLD

1,000,000.00

2/09/2011

185

6.35%

9/03/2011

COMMONWEALTH

1,000,000.00

9/12/2011

275

6.25%

10/03/2011

COMMONWEALTH

1,500,000.00

9/12/2011

274

6.25%

12/01/2011

COMMONWEALTH

500,000.00

12/08/2011

212

6.00%

15/11/2010

COMMONWEALTH

499,999.00

15/08/2011

273

6.50%

15/11/2010

COMMONWEALTH

499,999.00

15/08/2011

273

6.50%

17/11/2010

COMMONWEALTH

490,000.00

17/08/2011

273

6.50%

17/11/2010

COMMONWEALTH

480,000.00

17/08/2011

273

6.50%

4/04/2011

IMB SOCIETY

1,000,000.00

2/08/2011

120

5.90%

10/03/2011

IMB SOCIETY

2,000,000.00

18/07/2011

130

6.00%

11/04/2011

IMB SOCIETY

1,000,000.00

11/07/2011

91

6.15%

31/05/2011

IMB SOCIETY

1,000,000.00

29/08/2011

90

6.00%

4/04/2011

MACQUARIE BANK

1,000,000.00

4/07/2011

91

5.75%

8/06/2011

NEWCASTLE P B S

1,000,000.00

6/09/2011

90

6.00%

9/05/2011

NEWCASTLE P B S

1,000,000.00

8/08/2011

91

6.04%

28/02/2011

ING Bank

1,000,000.00

28/07/2011

150

6.10%

4/05/2011

ING Bank

1,000,000.00

4/10/2011

153

6.10%

3/02/2011

ELDERS RURAL BANK

1,000,000.00

2/08/2011

180

6.40%

3/05/2011

ST.GEORGE BANK

1,000,000.00

3/08/2011

92

5.76%

11Am A/C

ST.GEORGE BANK

3,800,002.00

Open

Variable

4.65%

 

 

26,770,000.00

 

Weighted

Average

5.71%

The following Withdrawal was made during the month of June 2011. This Withdrawal was made in accordance with S.625 of the Local Government Act, 1993 and the Local Government Financial Management) Regulation,1993.

NET WITHDRAWAL :  $ 200,000.00

Legal

 

The following legal expenses were paid during the past month:-

 

 

Previous

Current

Total

Status

Initiated

Mathews Folbigg Solicitors

 

 

 

 

41 Johnston Crescent – Balcony Collapse

$5,383.15

-

 

$ 5,383.15

On Going

LCC

Marsdens Law Group

 

 

 

 

 

Dispute of Fuel Tanks

$ 15,344.621

-

$ 15,344.62

On Going

LCC

DA for Little Street

$1,705.00

-

$ 1,705.00

On Going

LCC

Advice on request for Tender – Aquatic Centre

-

$13,647.50

$ 13,647.50

On Going

LCC

Tress Cox Lawyers

 

 

 

 

 

Austin Street – Development Deed

$40,105.55

$16,977.61

$57,083.16

On Going

LCC

Thomson Playford Cutlers

 

 

 

 

Lane Cove Aquatic Centre

$1,096,024.14

$ 2,372.37

$1,098,396.51

On Going

LCC

Pikes Lawyers

 

 

 

 

 

Lease for Carpark Deck

-

-

$  3,381.75

On Going

LCC

24 Wallace Street – LECP 11008/2010     

$24,283.53

$22,698.43

$46,981.96

On Going

Third Party

19 Glenview Street- LECP -10707/2010

$39,385.95

-

$ 39,385.95

On Going

Third Party

16 Greenwich Road  - LECP 11059/2010

$22,224.98

-

$ 22,224.98

On Going

Third Party

Ellis-Jones Enterprises      

General Legal Advice

$28,837.00

$ 2,365.00

$ 31,202.00

On Going

LCC

 

Total Legal Expenses for June 2011              $ 55,695.91

                                                                                 ==========


 

Budget Impact

 

General Ledger Account Details “Legal”

Account

Number

Budget

2010-2011

Actual

Expenses

2010-2011

Budget

Available

Environmental Operating Expenses

4120.2531.254

$ 400,000

$ 335,838

$ 64,162

Development Health Operating Expenses

4230.2531.254

$15,000

$9,544

$ 5,456

Corporate Services Operating Expenses

0125.2531.254

$27,000

$ 23,803

$ 3,197

Planning Operating Expenses

0625.2531.254

$4,000

$    -

$4,000

Human Services Operating Expenses

1025.2531.254

$5,000

$ 3,311

$ 1,689

Swimming Pools Operating Expenses

2525.2531.254

$700,000

$ 688,888

$ 11,132

Urban Services Operating Expenses

5025.2531.254

$35,000

$ 31,456

$ 3,544

 

 

 

HUMAN RESOURCES

 

Staff Establishment as at 31 May 2011

 

·   Staff Commenced for March -  8

·   Staff Separations for March - 1

·   Staff Turnover (Rolling Annual) – 13.40% (this time last year 9.57%)

·   Staff Turnover Annualised – 14.06%

·   Total Staff Establishment - 194

·   Equivalent Full-time Staff - 172

 

Training Provided in May 2011

 

Effective Conflict Resolution

DRAKE Training

Apply First Aid - Fastrack

Medilife

Traffic Control - Blue Card

Training Course Professionals

Guiding Children’s Behaviour

Children’s Services Central

Handling Difficult People

LGSA

Local Govt. Finance Professional Conference

LGMA

National Congress & Business Expo 2011

LGMA

2011 National Mainstreet Conference

Mainstreet SA

Online Requisitioning Training (OLR)

In house - Purchasing

TRIM Training

In house - Records

 

 

 

 

 

ENVIRONMENTAL SERVICES

 

DEVELOPMENT CONTROL

 

 

Details

 

88.6% of development applications were determined under delegated authority in May 2011, 1 by Council and 3 by the Joint Regional Planning Panel.

 

The overall number of development applications lodged in May 2011 was 33, which is 8 less than the corresponding period last year. 

 

35 development applications were processed by Council planners in May.  This is 7 more than the same corresponding period last year.

 

 

Comment

 

Incoming development applications continue much the same as last year apart from the new larger developments going through the Joint Regional Planning Panel.

 

 

J

 

The average processing time for DAs determined in May was 51 (April 74) days and the median processing time was 43 (April 49) days.   See Chart above.  

 

The benchmark standards are average <65 days and median <50 days

 

Comment

 

Applications referred to the Joint Regional Planning Panel are proving to be complex and time consuming which in turn is increasing turnaround times.  It is anticipated this may continue for some time.  Notwithstanding the additional demand on time and resourses, processing times continue to be within standard.

 

 

Key to Number of Days per Application

 

Average           L>65 days      J<65 days

Median L>50 days      J<50 days

 

 

 

 

 

 

 

 

 

 

Delegated Authority

 

During the month of June 2011 a total of 30 Development Applications were determined under delegation by staff, 1 by Council and 1 by the Joint Regional Planning Panel.  In addition 1 Construction Certificate and 16 Privately Certified Construction Certificates were issued.  There were 7 Privately Certified Complying Developments and 1 by Council. (A list of Delegated Authority determinations is attached at Appendix 1 at the end of this report).

 

Developments under the new State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 in June were:

 

CD No.

Address

Description of Work

CD54/11

154 Pacific Highway, Greenwich

Installation of shower adjacent to existing bathroom

CD55/11

21 Murralah Place, Lane Cove

Alterations and additions to dwelling

CD53/11

14 Kingslangley Road, Greenwich

Double storey dwelling

CD56/11

3 Stella Vista Place, Greenwich

Construct vergola

CD51/11

23 Centennial Avenue, Lane Cove

Alterations and additions to dwelling

CD57/11

50 Cullen Street, Lane Cove West

Inground swimming pool

CD58/11

10 Ralston Street, Lane Cove North

Alterations and additions to existing dwelling and partial demolition

CD59/11

16 Fox Street, Lane Cove

Demolish rear of house and construct single storey addition

 

 

Unauthorised Work

 

 

Address

 

Nature of work

 

Action taken

22, 24, 26 Epping Road

Lane Cove

Excavation started prior to CC being issued

Emergency Order sent.  Order complied with no further action

44-46 Brooks Street

Linley Point

Unauthorised demolition and excavation

Emergency Order sent.  Order complied with.  No further action necessary

22 River Road West

Lane Cove

Unauthorised retaining wall being constructed

Letter and Order sent, now considered Exempt Development.

 

 

Complaints against PCAs

 

Nil

 

 

 

 

 

 

 

ENVIRONMENTAL HEALTH

 

Waste Management

 

Waste Volumes (tonnes) collected

 

 

 

Landfill Diversion Rate

 

 

J - Diversion from landfill       > 50%

K - Diversion from landfill       45-50%

L - Diversion from landfill       <45%

 

 

Comment   J

 

In May 2011, 51% of Lane Cove’s waste stream was diverted from landfill through recycling and/or composting.  The planets have aligned to produce a record for the Lane Cove diversion rate.  Congratulations.

 

A significant increase in the amount of green waste collected has directly contributed to the improved diversion from landfill rate. Between April and May 2011: an improvement of 138 tonnes of recycling was recorded which included an increase of 124 tonnes of green waste and 14 tonnes of paper recycling collected. The improvement shows that residents are making efforts to recycle and recover recyclables. 

 

For 2010/2011, Council has set an immediate target of 50% of waste collected is diverted from landfill with an aim that Council will meet this target by the end of June 2011. 

 

 

Dumped Rubbish J

 

 

 

Comment 

 

J - Number of dumped waste incidents                     < 37

K - Number of dumped waste incidents                 32 - 37

L - Number of dumped waste incidents                     > 37

 

In May 2011, 30 incidents of dumped rubbish were reported. Dumped rubbish incidents have fallen in May and can be seen as an improvement from past months as Council officers continue to launch the comprehensive Illegal Dumping program.  Dumped rubbish incidents reported in this instance are those residents who have left their household goods earlier than their allocated day or leaving their unwanted household goods before making a booking.

 

 

 

 

 

 

 

 

 

 

 

 

Missed Service Calls to Waste Solution Hotline 

 

 

 

Complaint Benchmarks

 

a)         <28 complaints per month for General Waste (domestic)

b)         <7 complaints per month for Green waste services

c)         <26complaints per month for Paper/Containers.

Comment:       J   Domestic     L Green Waste      J Paper/Containers

 

J -       Number of Missed Waste Services below benchmark levels.

K -       Number of Missed Waste Services meets benchmark levels.

L -       Number of Missed Waste Services exceeds benchmark levels.

 

All the missed services except for green waste remained well below the contractual benchmark for missed services. The missed service where URM was unable to get to on collection day was mainly owing to operational difficulties with the trucks. The properties that were affected by URM at fault were collected the next day. 

 

Where residents at fault were high; Residents were leaving their bins or green waste after the collection day. Those properties that had difficulties with either presenting their bins on collection day or those bins that were incorrectly presented were rectified by the resident and were serviced within the next day.

 

All missed services recorded have had their bins collected the next day.

 

 

 

 

 

 

 

 

Note:


The “Misuse” category encompasses a range of scenarios where a resident calls the waste hotline and upon investigation it is determined that URM was not at fault.  Such issues include:

 

·        Contaminated Bin;

·        Bin Already Collected;

·        Customer Rang Too Early;

·        Bin out Late;

·        Nothing Out; &

·        Customer Refilled Bin.

 

 

SUSTAINABILITY LEVY PROJECTS

 

Summary

 

Most sustainability projects are progressing well i.e. on target and within budget.    J

 

32

J

“on target” or complete

5

K

“yet to commence” or “marginally behind schedule”

0

L

“behind schedule”

 

 

 

 

 

 

Project highlights

 

Drinking Water Refill Stations

 

Water refill stations were installed in Lane Cove Plaza, York’s Corner and on Burns Bay Road. The aim of the program is to reduce the use of disposable plastic water bottles and therefore reduce waste to landfill.

 

Awards and Community Grants Program

 

Five organisations were successful in receiving grants under Round 2 of the Sustainability Small Grants program. A total of $9700 in grants were awarded.

 

Captured Photography Competition

 

The theme for this year’s competition was ‘weather’. Over 250 photographs were received from 70 entrants. The winners are to be announced at a special awards evening held in June.

 

Village Graffiti Reduction

 

3 separate graffiti incidences equating to 107 meters squared of graffiti were removed by Council’s contractors during this reporting period.

 

ENVIRONMENTAL HEALTH

Environmental Health

Complaints

 

*Health complaints include waste, odour, vermin and overgrown vegetation.

 

There were a total of ten complaints investigated during May as well as several unresolved complaints from previous months.  The health complaint was in relation to an individual living in squalor.  Council’s Community Development Officer – Seniors and Disability has liaised with relatives of the individual to have the property cleaned.  The property has now been thoroughly cleaned and the individual is receiving assistance from several community services.   

 

There were three food complaints received in May.  One complaint related to a case of suspected food poisoning.  As a result the food business premise was inspected and was found to be compliant with the relevant standards.  No further action was taken.  Another food complaint related to a cockroach found in take away food.  An inspection of the food business uncovered that improvements were required in pest control activities.  Subject to the complainant signing a statutory declaration confirming the facts a Penalty Infringement Notice will be issued to the food business for this offence.  The third food complaint related to the sale of mouldy food.  As a result of these complaints the subject premises was inspected and areas of improvement relating to stock rotation were identified.  This is the second complaint which has been received in relation to this food business in the past seven months.  The previous complaint resulted in the food business being issued with a Penalty Infringement Notice.  For this reason subject to the complainant signing a statutory declaration confirming the facts it is likely that a prosecution will be taken against the subject food business for failure to comply with the relevant legislation.    

Inspections

 

During May fifty food premise inspections were conducted.  Thirty-five of the food premises inspected were found to be satisfactory.  Non – critical breaches were identified in twelve food premises.  As the issues were minor, advice was given to management during the inspection and a reinspection was arranged.

 

Two skin penetration premise inspections were undertaken in May.  Both businesses currently offer acupuncture.  The premises were found to be compliant with the relevant legislation and standards. 

 

Three cooling towers were inspected during May.  One was found to be compliant while the other two inspections revealed non critical breaches and Council is currently working with the owners of the premises concerned to take steps to ensure the cooling towers comply with the relevant standards. 

   

 

REGULATORY CONTROL

 

Parking Enforcement

 

PARKING

INFRINGEMENTS

March

2011

April

2011

May

2011

TOTAL YTD 2010/11

Council Free Parking infringements

 

On-street parking infringements

 

174

 

 

715

    

        156

 

 

        428

 

185

 

 

489

 

1178

 

 

7348

 

Comment

 

 Overall number of infringements was slightly down in May due to number of Rangers being on leave.

 

Rangers continued with regular patrols of all schools to ensure safe parking practice and efficient car circulation around school zones in Lane Cove Council

 

 

 

 

 

 

 

 

Ranger Investigations

 

 

 

Comment

 

During month of May, Rangers have maintained a focus on Companion Animals, Abandoned Vehicles & Waste issues.

 

Abandoned vehicles reported to Council for investigation and removal continue to increase.

 

Abandoned trolleys, milk crates and graffiti continue to be monitored and actioned regularly.

 

Patrolling of park grounds in Lane Cove Council combined with education has seen a reduction in number of reports of “Animals not under effective control “.

 

 

STRATEGIC PLANNING

 

Local Environmental Plan 2009

 

Following the Department of Planning’s agreement to fund a second study of traffic, bushfire and related planning issues for the Mowbray/ Batten Reserve precinct, a joint Council/ Departmental Project Control Group was set up, and has been meeting weekly to prepare two consultancy Project Briefs, for traffic and planning, and a Probity Plan. Regular updates are posted on Council’s website.

 

The planning proposal to rezone the Mowbray/ Batten Reserve precinct to low density had been lodged in March for the Department’s LEP Panel/ Gateway consideration. Advice is awaited as to whether permission will be granted to exhibit the proposed downzoning, and discussions with the Department have also considered the possible implications in process between the rezoning proposal and the above studies.

 

Development Control Plan

 

The exhibition of Amendment 1, relating to 13 priority items, had been completed in mid-February.

 

A Councillor Workshop was held on the more numerous Amendment 2 items on 9 May, and a formal report to Council will be prepared for July.

 

Section 94 Plan (Developer Contributions) Review

 

Drafting of the new Section 94 plan to cover future population growth under the Department’s Section 94 Guidelines finalised in December continued. To set detailed actions for costing the works program, meetings were held with Human Resources, Open Space and Urban Services staff, with Traffic to follow in May.

 

Development assessment liaison

 

On 13 May 2011, the NSW Government announced arrangements for revoking Part 3A of the Environmental Planning & Assessment Act.  Two projects remaining in the system relate to the Lane Cove LGA. For these, the Minister is expected to delegate his determination role to the independent Planning Assessment Commission (PAC):-

 

·     88 Christie Street, St Leonards: Following submissions being made late last year to the Department of Planning relating to the Concept Plan, the Preferred Project Report was submitted by the applicant to the Department in December.

·     150 Epping Road, Lane Cove West: Following Director-General’s Requirements being issued, Council awaits advice by the Department when the Concept Plan is available.

 

 

Draft Plans & Policies

 

 

 

Plan and 1st Report(s) to Council being prepared

 

Gateway/ Public Exhibition stage

 

 

Post Exhibition

Submission: final stage to Department of Planning

LEP Review

 

 

DCP Review Amendment 1

 

DCP Review Amendment 2

-

 

 

Section 94 Plan

 

 

 

 

 

 

 

 

 

GIS activity (Geographical Information System)

 

The GIS service this month included maps of bushland/ plant species around the golf course, Crown lands research, LEP planning proposal maps, draft bushfire prone land map revision and updating of map templates.

 

Section 149 Certificates (property certificates stating zoning etc)

 

                                              April                   May           May         

                                              2011                   2010   -     2011

Total                                        69                       71     -      90

Online (included)                     48                       39     -      42

Percentage                             69%                  55 %  -     46%

 

 

Comment

In May this year the number of applications rose noticeably for the autumn period (being 90 certificates in 2011, compared with only 71 in May 2010), and also in comparison with April this year (69).

 

The proportion of online applications (46%), however, was significantly lower than 69% one month ago.

 

 

Section 149 certificates in the past year to May 2011

 

 

Total and Online numbers

     

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

HUMAN SERVICES

 

LIBRARY AND INFORMATION SERVICES

 

ITEMS ISSUED

MAY

2011

MAY

2010

JANUARY- MAY

2011

JANUARY – MAY

2010

Lane Cove

55,888

52,927

267,645

205,162

Greenwich

1,526

1,715

7,241

9,761

TOTAL

57,414

54,642

274,886

214,923

 

Lane Cove Library lent 2,772 more items in May 2011 as compared to the same period in 2010. This figure is comprised of an increase of 2,961 loans at Lane Cove, a decrease of 189 loans at Greenwich and an overall increase of 5.1%.

 

25,814 or 46.2% of the Lane Cove loans were issued through the two self check loan machines.

 

Compared to the rest of the Shorelink Libraries, Lane Cove and Greenwich issued 23% of all Shorelink loans in May 2011.

 

For the period January 2011 to May 2011 there has been an increase of 59,963 loans, or 27.9% compared to the same period last year. This represents an increase of 62,483 loans at Lane Cove and a decrease of 2,520 loans at Greenwich.

 

Library visits

 

In May 2011, 33,856 people visited the Library at Lane Cove and 875 people visited the Library at Greenwich.

Junior Library

 

Junior Library Program Sessions

 

May

 

Sessions

Children

School visits

4

51

Preschool  visits

10

178

Outreach visits

2

37

Preschool storytimes

4

247

Possum Play

2

50

Special events

2

107

Total

24

670

 

Preschool storytime - In May 2011 there were four preschool storytimes which were attended by 247 children. Storytime themes included Mothers Day, shoes, dinosaurs and Biggest Morning Tea.

Young Adult Book Launch - Two Young Adult books were launched by Libby Hathorn on 25 May. One of the books was by a local youth – A definition of Magic by Benjamin Rome Clark. 65 people attended, enjoying readings by both authors and comments on writing by Libby Hathorn.

 

National Simultaneous Storytime - This national event took place at 11.00 am 25 May 2011. The shared story was Feathers for Phoebe by Rod Clement. As well as members of the public Birrahlee classes joined the session. After the story the children were given a craft activity.

 

Local Studies

 

114 Local Studies enquiries were received during May 2011. 294 people visited the Local Studies Room in May. May was another busy month - intricate enquiries from students doing university and Senior Geography Projects challenged staff.

 

The Manager, Local Studies and Archives delivered a class about the history of Lane Cove to 30 year 6 students from Lane Cove Public School (there will be more to follow next semester). The class included the display of a large number of photographs on various local events and places, including an aerial photo of air-raid trenches in the playground at Lane Cove Public School. The students appeared to enjoy the session and were racing each other to ask questions. It was wonderful to witness their interest.

 

Archives

 

306 archive boxes were processed in May.

 

Customer and Information Services

 

Reference Requests & Computer Bookings

Lane Cove

Greenwich

Total

Catalogue & shelf enquiries

932

38

970

Local Studies (includes Info. Desk enquiries)

118

 

118

Directional assistance

457

8

465

Research

32

10

42

Readers’ advisory

259

56

315

Library equipment assistance

519

 

519

Loan renewals

245

24

269

Registrations

297

6

303

Reservations

456

51

507

Community Information

42

3

45

Online database search

92

 

92

Inter-Shorelink items - outbound

52

 

52

Inter-Shorelink items - inbound

6

 

6

Internet bookings (hours)

1,590

2

1,592

Email + MS Word bookings (hours)

262.5

13

275.5

CD-ROM bookings (hours)

59

 

59

Total

5,418.5

211

5,629.5

 

Patrons contact the Library daily by telephone with a range of enquiries. During May, 630 callers requested assistance with loan renewals accounting for 243 calls.

Community Information

 

Throughout May 1,626 searches were made by the public on the Community Information Database.

 

Library Room Usage for May 2011

 

Library Room Usage (in hours)

Library & Council

Paid Bookings

Group Study

Total

Meeting Rooms (1&2)

34

69

 

103

Study Room

5

1.5

119.5

126

Training Rooms (1&2)

7.5

84

109.5

201

Total

46.5

       154.5 

229

430

* The Meeting Rooms are available as a quiet study area when not in use for other purposes. Training Rooms are available to the public as Study Rooms when not booked for training purposes.

 

Library & Council usage includes – Author Talks – Michael Robotham, Lane Cove Knit-in, Write to Wellness, BookChat, Local History Talk, Law Week Talk, Shorelink cataloguing group, Greater Sydney National Year of Reading Steering Committee, Young Adult Book Launch, Lane Cove Council Carers’ Group.

 

Community & Commercial Usage includes – WAIG, Rhythm Factory, Southern Cross Cultural Exchange, Homework Time, Toastmasters, Claude Group, ABS Census training, Ronald McDonald House Charities, Lane Cove Chiropractors, Strata meetings, General bookclub, Centre for Learning and Children’s rights, Lane Cove ALIVE, Baha’i Community, Lane Cove Sustainability Action Group.

 


Database usage for May

 

Database

Uses

ABI / Inform Global (Proquest)

109

Academic Research Library (Proquest)

95

Academic Search Elite (Ebsco)

27

Ancestry.com – Library Edition (Proquest)

3,026

Ancient and Medieval History Online (Facts on File)

20

ANZ Newsstand (Proquest)

92

ANZRC (Ebsco)

67

APA-FT (Informit)

47

Bookan (Chinese Magazines)

23

Consumer Health Complete (Ebsco)

4

GreenFile (Ebsco)

26

Literary Reference Center (Ebsco)

40

MasterFILE Premier (Ebsco)

37

Modern World History Online (Facts on File)

 

Novelist Plus(Ebsco)

1

Points of View Reference Center (Ebsco)

 

Salem Health

 

Science Reference Centre (Ebsco)

38

Standards Australia (SAI Global)

4

US National Newspaper Abstracts (Proquest)

 

Total

3,656

 

Outreach Services

 

845 items were issued in May 2011, compared to 819 items the previous May. The Home Library Service made 208 visits, compared to 178 visits the previous May.

 

Three clients joined the Home Library Service in May

 

Outreach visits  - The Outreach Services Librarian spoke to a carers’ group about the Home Library Service and advised that it is now available for carers.

 

Clients have been reminded that the Home Library Service provides information as well as library resources for loan.

 

Programs and displays

 

BookChat @ Lane Cove - May’s discussion centred on Books to Films, with 10 people attending.

 

Author Talk – Michael Robotham - Lane Cove Library and Moirs Bookshop presented a talk by Michael Robotham - 26 people attended.

 

Young Adult Book Launch - See Junior Library section of report.

 

Local History Classes for Lane Cove Public School

See Local Studies Section of the Report

 

Lane Cove Library Knit-in - 14 people attended the May Knit-in at Lane Cove Library.

 

Law Week Talk  - Lane Cove Library hosted a talk on Planning for the Future – Wills and Power of Attorney, with local lawyer Paul Hargrave speaking. 18 people attended this Law Week event.

 

Lane Cove Library’s Biggest Morning Tea - Lane Cove Library hosted an Australia’s Biggest Morning tea on Friday 27th May. Over 60 cups of tea and coffee were served and over $300 raised for the Cancer Council.

 

Tea Pots & Cups Display - The Library features a display of Tea Pots and Tea Cups to tie in with Australia’s Biggest Morning Tea. This was supported by a display of library items on a similar theme, with all library items being available for loan.

 

Library & Information Week  - The Library mounted a display for Library and Information Week 2011. Library Staff made recommendations on a range of library materials such as books, Audiobooks and DVDs.

 

Community group visit - See Outreach Services Section of the Report

 

Upcoming Events

 

23 July                         Lane Cove Library First Birthday celebration

26 July                         BookChat @ Lane Cove – Fantasy Fiction

27 July                         Navigate the Net

28 July                         Poets in Residence

29 July                         Family History Talk – Soldier in the Family

3 August                      Library Book Sale

5 August                      Lane Cove Knit-in (tie in with ABC knit in)

13 August                    Cameraygal launch

16 August                    Basic script writing for short films

17 August                    Social networking for seniors

24 August                    Social networking for seniors

30 August                    Movies @ Lane Cove – The ghost and Mrs Muir

31 August                    Navigate the Net

 

 

COMMUNITY SERVICES

 

Financial Assistance Grants

 

The Manager Community Services (MCS) is overseeing the administration of the financial assistance grants process.  Council at its Meeting of 18 April discussed these applications and made recommendations totaling around $400,000 to community groups.  The grants have been on public display.

 

Lane Cove’s Social Plan and the Social Development Group

 

The Social Development Group met on 18 May.  The meeting fell short of a quorum however proceeded on the basis that the discussion will be written up as notes and adopted at the next meeting. The following matters were discussed: the change in government and the rescinding of Part 3A of the Environmental Planning and Assessment Act (NSW) 1979; the proposed increase in the Community Services Award and the question as to whether Governments would fund the pay rise; the 2 May adoption of the Community Strategic Plan due to be implemented from 1 July;  an update on the NSASP,  PAMP and Little Lane Development and information was presented regarding the RNSH Community Participation Committee.

 

Northern Sydney Aboriginal Social Plan (NSASP)

 

The third meeting for 2011 of the NSASP was held on 11 May. This meeting was dedicated to discussing the evaluation of the plan internally and also to develop a brief to evaluate the project externally and use consultants to consult with the community. A letter has been sent to all contacts across the Northern Sydney area who were identified as having an interest explaining the transition of the Plan. The Project Officer has organised a Connecting Cultures Day for 14 May, a community event aimed at bringing families and elders together for a cruise on the Tribal Warrior, Sydney's only Aboriginal owned and operated cultural cruise ship. The Tribal Warrior will be sailing from Lavender Bay Wharf and Manly Wharf to Rodd Island, stopping off to explore Aboriginal Sites. Bush tucker, jewellery making, traditional dance and storey telling have been organised. The MCS met with the Project Officer to continue supervision of her work.

 

Centrehouse

 

The Centrehouse Management Committee met on 4 May. The Centrehouse committee is very pleased about the plans for the new gallery space and discussed the management arrangements. The Committee has drafted some suggestions for a Heads of Agreement with Council in order to identify and document the mutual obligated of both parties.

 

Pedestrian Access and Mobility Plan (PAMP)

 

The consultation process and work on this plan is well underway and a report is expected in June

 

NSROC (Northern Sydney Regional Organisation of Councils) Community Services Group

 

In the meeting on 18 May a presentation on ‘The Concourse’, Willoughby Councils new Civic Centre was given to the group by Willoughby General Manager Nick Tobin.  The potential community use and benefits were highlighted and Mr Tobin emphasized ‘The Concourse’ could be used as a regional facility to complement activities and facilities of neighbouring Councils.

 

It was noted that advice was being sought on the Northern Sydney Central Coast Area Health Service Disability Plan, 2010-2015 and that submissions closed on 30 June.  Ms Carolynne James was to circulate the plan and feedback sheets for each Council to check against their Disability Plans – Carolynne would then collate the feedback and provide to NSCCAHS.  Submissions have been made to both the caring for Older people and the Disability care and Support Productivity Commission Inquiries.

 

Accessible Communities Grants

 

Lane Cove Council has applied for an Accessible Communities Grant for $100,000 to assist in the purchase of a new lift at the Aquatic Centre – the present lift is very unreliable resulting in people with mobility issues unable to access the pools.

 

Lane Cove Cultural Advisory Committee

 

The Lane Cove Cultural Advisory Committee met on 25 May.  The Committee was updated on the progress of the Meeting House redevelopment, Library Square, the Art Gallery Space at the Community Centre and the Plaza/Bandstand works.

 

Eric Poulos informed the Committee that he had secured the services of Dr Judy Esmond, one of Australia’s leading experts on gaining, retaining and recognising volunteers for a seminar to be held in the Library on 13 September.  The list of recommended funding to the Arts and Cultural Groups as part of Councils Financial Assistance Grants were distributed and Faith Wieland, Councils Cultural Development Officer provided information about the Cameraygal Festival – the theme of which is ‘Listen, Learn, Share’ which will be held from 12 August to 19 October. 

 

It was noted that all groups are working on various projects over the next month or so that will greatly contribute to the cultural life of the Municipality.

 

NSW Human Services - Community Services Community Services Grants Program (CSGP) Grants

 

A meeting to consolidate grants has been held. NSW Human Services - Community Services (formally DOCS) provides funding grants under its Community Services Grants Program (CSGP) totalling over $40,000 to cover the Manager Community Service and Youth Services positions.  Council has signed our forthcoming Service Agreement for these positions in order to secure the funding. We also extended our service specifications from 2009-2010 to cover the 2010-2011 financial year.  Council continued its good working relationship with NSW Human Services - Community Services in support of our work in the community.

 

Families NSW

 

The Lower North Shore Child and Family Interagency was held on 11 May.  Two guest speakers provided information on the community builders funding overview which comprises of four models: community hubs, capacity building, skills development and sector development – the overall target is to build ’harmonious, resourceful and resilient’ communities.

 

Other topics for discussion included the development and delivery of training models proposed over the next six months for the ‘Keep them safe’ program, an overview of the statewide forum for the Triple P program (the Department of Community Services will be launching a mass media campaign and a revamped website) and there was an update of the review of the Terms of Reference.

 


Volunteer Workshop

 

Information has been sent to community groups and organisations about a workshop programmed for September about recruiting, training and rewarding volunteers.  The workshop will be facilitated by Dr Judy Esmond who will provide practical information and ideas about how to attract and retain volunteers, how to manage and improve their commitment and skills and to recognise and support their crucial role in community organisations.

 

Upcoming Events for Community Services

 

Centrehouse Management Meeting                                                    – 6 July

Events Network Meeting                                                                     – 15 July

Aboriginal Social Plan Funding Group Meeting                                   – 27 July

Certificate in Access Appraisal                                                           – 25 and 26 July

Financial Assistance Grants Cheque Presentation Ceremony         – 3 August

Lower North Shore Child and Family Interagency                              – 9 August

Social Development Group Meeting                                                   – 10 August

NSROC Community Services Group                                                 – 10 August

Lane Cove Cultural Advisory Committee                                           – 24 August

 

SENIORS and DISABILITY SERVICES

 

Seniors Events and Activities

 

The HEART program did not run during May as the Home Economist was on leave.

 

The Friday morning men’s bus trip, the BOOMers continues to be a successful program with full bus loads of older men enjoying outings during May to Old Government House and the RAN Heritage Museum at Garden Island.

 

The Men’s Community Kitchen in May were on 5 and 19th. Once again excellent meals were prepared: farfalle with porcini and ham followed by apple tart on filo and then pumpkin soup, pan-fried Brussels sprouts with chorizo and garlic crumbs and cheesy tuna, zucchini and spinach pasta.

 

The ongoing Tai Chi classes have an average of 15 people attending in each class.  The Acting CDO attended the last two Tai Chi classes for Term 2 on 21June and 28 June to advertise the Term 3 classes. Term 3 begins on 19 July.

 

The topic for the Seniors Seminar on 11 May was Retirement Villages and a solicitor from the Aged Care Rights Service explained the difference between various contracts for entering a retirement village and the need for seeking legal advice prior to signing so that all of the implications are understood. 

 

Falls Prevention classes in Lane Cove are continuing in a limited capacity with some members of the previous groups attending the last course in this project conducted in Willoughby Council.  The final evaluation of this program is due at the end of this year.

 

The daytime Writing Group, an extension of the “Write to Wellness’ project met at the Lane Cove Seniors Centre on the second and fourth Thursdays during May and June.  The group is very productive and the participants are producing some pertinent work and enjoying the social contact and therapeutic benefit it provides. On 23 June the group plan to hold a presentation of work they had completed on their own and in the class.

 

Another successful Fashion Parade was held on 18 May with over $400.00 raised, to be shared between the Mah-Jong and the Lane Cove Seniors Citizens Clubs.  Golden Girls Fashion provided the clothes and compere and the models were sourced by the seniors and Mah-Jong clubs.  The audience enjoyed a lunch of freshly cut sandwiches, fruit and tea and coffee.  There was plenty of time for shopping and talking and it was a morning enjoyed by the 48 people who attended.

 

The Anxiety and/or Depression Support Group met on the third Wednesday of the month in May and June.  Numbers in the group remain low and feedback was received that an evening session is very difficult for most seniors to attend.  As of 6 July the group will be meeting on the first and third Wednesday of the month at 10:00am in the Lounge room at the Seniors Centre.

 

The Writing Group with Anna Maria Dell’oso met in the Library on 16 May.  The group members continue to enjoy this productive session.

 

The monthly Carers Support Group met on Friday 27 May.  Pat Roles, Coordinator of Community Services for Hammond Care attended the first group and gave valuable information about services available from Hammond Care that was specific to each carer’s need.  It was highly beneficial and gave carers a good understanding of how they can be assisted. 

 

Meetings attended in May

 

3 and 10 May: The CDO is a part of the Finance Sub-committee for Recreation Rendezvous.  The sub committee met to review the financial situation of the organisation in preparation for the next budget. 

 

3 May: The CDO attended the Northern Sydney Regional Disability Network Meeting. The main speaker was a volunteer from Technical Aid for the disabled (TAD) who gave a very charming presentation on the services the organisation provides for people with disabilities and older people in need of aids and devices to help them live independently.

 

4 May:  The CDO met with two staff from the College of Professional Psychology regarding the Write to Wellness writing program, the anxiety and/or depression support group and the People Who Care Program. The writing group is going extremely well and they are almost at capacity.  The group is organising for their first presentation of work for June.  The anxiety and/or depression group is not well attended so it was decided to move the group to a daytime timeslot to see if this would be more beneficial.  The People who Care program (a series of one to one in-home counselling sessions) is going well and the program is continually evolving with experience – it is developing more structure, including a referral process, firmer timeframes and more defined program to better attend to the needs of the individuals.

 

10 May: The Aged and Disability Workers Meeting was held at Hunters Hill Council.  The main focus of the meeting was a talk by the Manager, Community Care Partnerships Section, Aged Care Branch from the Department of Health and Ageing who spoke about the COAG split in services; where they are up to with the implementation of this split, what will be happening next and the value of the role of Aged and Disability workers.

 

13 May: The CDO attended at meeting at Willoughby Council to discuss the organisation of an expo for families who are planning life after high school for adolescents with special learning needs – After school – what happens next – post school options and transition planning.  The expo is planned for Wednesday 10 August and will include speakers from Centrelink, TAFE, apprenticeship bodies, disability employment services and ADHC.  The issues of disclosure will also be discussed.  The meeting was attended by Louise Geaghan (CDO – Willoughby Council), Sharon Grocott from Hills Schools Industry Partnership and Tim Hart, National Disability Coordination Office, Centre for Disability Studies.

 

17 May: The main focus of the Lower North Shore Community Transport Board Meeting was that the Executive Officer, Susan Heyne, has been seconded by the Ministry of transport to support a Community Transport organisation in another area.  This is a great acknowledgement of both the LNS CT as an organisation and the qualities of the Executive Officer.  Provision has been made for staff to act-up in different roles during this 6 month period.  The results of the North Sydney Transport consultation as they effect the organisation were also discussed.

 

23 May: The CDO attended a meeting with members from the Access Committee and the PAMP Consultants to discuss issues of access for pedestrians in and around Lane Cove.

 

25 May:  Together with the Environmental Health Officer (EHO) the CDO paid a visit to a Lane Cove resident who is living in squalor.  Although we did not gain entry to the premises we did establish a good rapport and stayed talking for almost an hour.  We will follow up with the resident’s family member and support her in her efforts to organise for a forensic clean.  This will include arranging for an Aged Care Assessment and the admission to a residential care facility for the duration of the cleanup and refurbishment.  Met resident again on 31 May with family member and manager of forensic cleaning service to organise a date for the clean and the purchase of new whitegoods, furniture and fittings – EHO informed of developments. 

 

In June the resident  was admitted to Longueville Private Hospital while the forensic clean of her apartment was conducted.  The Aged Care Assessment Team (ACAT) and the Mental Health Team have been closely involved in this process.  The resident has actually enjoyed the routine and company of the hospital and may be discharged into residential care.  If she does return home a systems of supports will be put in place to ensure she is managing.

 

31 May: The CDO attended a meeting with Margaret Kay, Senior Policy Officer – Ageing and Disability, LGSA and other Ageing and Disability workers in the region to prepare a letter to the Department of Health and Ageing about the importance of our roles and how we differ from HACC services prior to the COAG split.  This is to help raise our profile and develop a supporting relationship similar to the one we have with Ageing Disability and Home Care, Department of Family and Community Services in readiness for the new service delivery system.

 

Additional Funding Received

 

Lane Cove Council was informed by Ageing, Disability and Home Care, the Department of Family and Community Services that additional growth funding was given to the position of Community Development Officer, Seniors and Disability Services.  The recurrent amount, $32,000 will be used to fund a part-time Activities Officer, Seniors and Disability to support existing and develop further activities to support seniors and people with disabilities in the Municipality.

 

New money for the Kitchen

 

Lane Cove Council was informed by Ageing, Disability and Home Care, the Department of Family and Community Services that a request for the installation of a camera and screen at the Lane Cove Seniors Centre to augment the HEART and other cooking programs was granted.

 

Seniors Newsletter

 

The May edition of the Lane Cove Connection were posted to seniors on the mailing list.  The newsletter continues to be well received and each month several more people ring to be put on the mailing list as they have heard about it through friends.

 

Events in June

 

1 June:            Centrehouse Management Committee Meeting

2 June:            Men’s Community Kitchen (and 16 June)

3 June:            BOOMers (and 17 June)

7 June:            Tai Chi (weekly)

8 June:            LNS Community Forum

9 June:            Write to Wellness (and 23 June)

15 June:          Northern Sydney Aboriginal Social Plan

20 June:          Writers Group - evening

21 June:          LNS CT Board Meeting

21 June:          Recreation Rendezvous Board Meeting

24 June:          Carer Support Group

27 June:          Access Committee

29 June:          OH&S Meeting

 

 

YOUTH SERVICES

 

Synergy Youth Centre

 

The Youth Centre continues to provide information and personal support to young people as well as a variety of activities. During the month of May young people enjoyed various activities including: Mothers Day card making, Photo competition, Youth Art, Movie night, Synergy’s Biggest Afternoon Tea, Making white wreaths to celebrate White Wreath Day and making Origami Roses to celebrate 65 Roses Day.

 

In May Synergy Youth Centre saw a total of 208 young people attending, of this 19 were females (9%) and 189 were males (91%).

 

The Youth Website

 

The Youth Website remains a successful way of accessing young people with information on youth issues, services and events, with 1,280 visits to the site during May.  The Youth website remains a good way to provide information to young people.

Youth Networking

 

Youth Team members attended the Lower North Shore Youth Interagency (LNSYI). Kylie Gleeson continues to chair this network and disseminate information to services across the Lower North Shore.  A guest speaker from the ABS spoke to the network about ways to engage homeless young people in the Census process. They provided information that would assist young people to understand why their information matters and how it contributes to future planning.

 

Youth Week

 

A final meeting was held to evaluate Shorefest and to begin the process of Strategic planning for the event next year. There were many aspects of the event that proved very successful and there were some areas that were identified that can be fine turned for next year: for example having the drink fridge delivered and stocked the night before the event to ensure ice cold drinks, limit the handouts of flyers to a minimal to avoid excess rubbish at the event. An evaluation report was also prepared and submitted to the Communities Division as they contribute funding towards Youth Week programs.

The next Youth Week will be held from 14th- 21st April 2012. Shorefest has set the date for next year’s event to be Saturday 14th April.

 

Collaborative Partnerships

 

Sally, Alison and James met with Terrance Rone from Holroyd City Council Youth Services to discuss and plan an exchange event with young people from Holroyd to visit Synergy Youth Service during the July school holidays.  We hope to provide young people accessing Synergy with the opportunity to meet and build friendships with other young people outside the LGA.  This partnership will allow youth workers to exchange ideas about the way they provide services to young people and to gain insight into what other activities and events are being run in other areas of Sydney.

 

Young Women’s Committee: Papua / New Guinea

 

The group of young women have had two meetings, where they have developed ideas around their mission statement, group goals, logo design as well as changing the name of the group to ‘Youngpla Meri of Lane Cove’ which means Young Women of Lane Cove in Tok Pisin (Papua New Guinea language). The team of young women are very eager to be active within the community, with the possibility of launching their Committee at the Cameraygal Festival. 

 

 

 

Young Women’s Pilot Project: Butterflies

 

The Youth Services team meet with the Principal of Lane Cove West Primary school in early May to discuss the possibility to running an eight-week young women’s project. Due to the high level of activities that the year six students are already involved in, the idea of running a one-day transitional project for both male and female year six students was suggested. Plans to run such a project with Lane Cove West Primary are currently being developed.

 

 

Young Men’s Program at Chatswood High

 

Ninety young men from Chatswood High School attended a Young Men’s Program on 13 May at the Lane Cove Community Centre. 

 

The program begun with a drug and alcohol presentation and discussion facilitated by counselors for Ku-Ring-Gai Youth Development Service. The feedback received from students indicated that the presentation was quite popular.  The next presentation was provided by Legal Aid and included a viewing of the Burn DVD followed by questions and answers. Armando Hurley is a popular motivational speaker; the focus of his presentation was around anti-discrimination, bullying and self-respect. All the boys who completed a survey said Armando was the ‘best part about today’.  The program concluded with a brief ‘sexual health and relationships trivia quiz’, which was also well received.

 

Some of the feedback we received when asked, one thing they’d learned?

 

‘look to the future and don’t look back’

‘alcohol is a drug you can die from during withdrawals’

‘you can still be part of a robbery if you are a bystander’

‘have more belief in yourself’

 

The attitude and enthusiasm demonstrated by the young men from Chatswood High School was exemplary and we look forward to providing a young men’s program in 2012.

 

HSC Stress Management Workshops

 

The YDOs will be running 3 workshops at Lane Cove Library in conjunction with Kuringai Youth Development Service (KYDS) targeting year 12 students prior to the start of their HSC trials. 

 

We know that young people have many competing needs at this important time and their levels of anxiety and stress build up.  Some young people manage this well but for the majority it can be a really confronting and difficult time.  We wanted to look at not only the management of study related stress but also address the emotional and social impact of expectations.  We want to create a space to talk about how to recognize when normal stress is becoming something less manageable and how we can help ourselves and get help from others.

 

Each of the workshops are stand alone so young people can attend one or all three.  Topics covered include; motivation and pathways, stress and how to manage it, healthy lifestyle. 

 

Café

 

The new equipment, furniture and supplies for the Youth Centre café have been purchased and set up. There are a few more items that need to be addressed before the Café can begin operating.

 

Upcoming Youth Events

 

·     Synergy School Holiday Program

·     HSC Workshops

·     Youngpla Meri of Lane Cove meeting 28th June

 

 

CULTURAL DEVELOPMENT

 

May is the busiest month of the year for Cultural Development.  Council’s Citizenship Awards Presentation Night was a very public highlight and preparations for the Cameraygal Festival were also extremely exciting.  With sponsorship available for the first time, ongoing discussions were held throughout May with a range of local businesses about the possibility of their involvement in the 2011 Cameraygal Festival and fifty local groups and individuals added their spring events to the festival calendar. 

 

Lane Cove Citizenship Awards

 

Completion of all preparations for the Citizenship Awards Presentation Night was the main cultural development activity in the first week of May.  Working in partnership with Facilities, Communications and other sections of Council, speech writing and reception and ceremony details were finalised.

 

On Wednesday 11 May, six Councillors and the General Manager presented a total of twenty-three Awards in front of an audience of 110 family, nominators and friends of the award recipients.

 

Awards presented included:

 

·     Five Sustainability Awards, including the new category of Sustainable Development;

·     Five Community Service Awards;

·     Three Workplace Awards;

·     Two Access and Disability Awards;

·     Two Art/Music/Cultural Awards;

·     Two Leadership Awards;

·     A special award for contribution & commitment to the citizens of Lane Cove;

·     The Outstanding Business of the Year Award to Shell, Gore Bay; and

·     Thomas Tait was awarded the Citizen of the Year Award.

 

A reception was held following the Presentation Ceremony, giving Award winners, Councillors and others the opportunity to meet and mingle.

 

Nominations for the 2011 Lane Cove Awards were opened immediately following the Presentation Night.  Anyone wishing to make a nomination for next year’s presentation is urged to do so.

 

20th Annual Cameraygal Festival, “Listen, Learn, Share”

 

Preparations for the Cameraygal Festival were a major focus for May.  

·     Some fifty organisations and individuals are participating in the Festival and each of their contributions to the program were all finalised this month,

·     a new Festival Patron was approached,

·     liaison with the graphic designer saw the program cover and branding materials finalised and

·     sponsorship was discussed with a number of local businesses:

HYECORP Property Group;

Alfred Jewellery;

Vikki’s Mandarin & Translations and

Run Property.

 

On 26 May, fourteen members of the Cameraygal Festival Committee met to review the program for the 2011 Cameraygal Festival before sending it to the graphic designer.  At the meeting,

·     the draft cover and the text were considered and corrected in detail;

·     plans for the Launch were fleshed out and

·     the marketing of the Festival was discussed, including: 

The Mayor announced that Judy Bailey OAM had agreed to act as Patron of the 2011 Cameraygal Festival;

Channel 7’s Weekender program has expressed an interest in covering the Launch;

E-promotions;

Social media were discussed and the Committee opted to proceed with Twitter rather than Facebook;

Involvement of children and youth through the flags project and Plaza performances;

 

The Cameraygal Festival Committee will meet again on 23 June.

 

Cultural Diversity

 

Lane Cove’s Autumn Harmony Festival

 

Twenty May events were originally listed in Lane Cove’s Autumn Harmony Festival program and event organisers continue to make favourable comments about participation in the Festival.  For example, the Short Film Festival organised by the Baha’i Community of Lane Cove will definitely be repeated.

On the other hand, reports were also received of two events that had disappointing attendance: the Amazing Stories Tour of Gore Hill Cemetery and A Little Buenos Aires Tango School’s Dance Fiesta Day.   

Council’s Cultural Diversity Advisory Group will meet in July to evaluate the Festival as a whole and one of Council’s work placement students is preparing a “new product marketing plan” to guide the development of Lane Cove’s Fourth Autumn Harmony Festival.

 

2011 Guringai Festival, “One Voice”

 

Lane Cove Children’s Voices for Reconciliation:    Working in partnership with Lane Cove Residents for Reconciliation, preparations for Lane Cove Children’s Voices for Reconciliation, one of Council’s contributions to the Guringai Festival, were completed this month.

 

Intergenerational Women’s Project  focusing on PNG Women – research for a second presentation/meeting with WAIG continued throughout May.

 

Plaza Place-making

 

Four scheduled May Plaza Place Making performances were postponed due to the refurbishment of the Plaza.  Work placement student, Nicole Chong re-scheduled events planned for the re-opening of the Plaza throughout the month, as the anticipated re-opening date changed.

 

Issues / developments / projects/ meetings

 

June

·     Thursday 2 June - Lane Cove Children’s Voices for Reconciliation in the Cove Room.

·     To be rescheduled: Saturday 4 June, 11 am to 1 pm – Wally Temple’s Jazz Serenaders

·     Monday 6 June, 10 am to 12 noon – WAIG  - PNG Women Initiatives and Action and Survey of Aid Organisations in PNG and what they do.

·     TBC: Wednesday 15 June, Cultural Diversity Advisory Group Meeting.

·     Friday 17 June, 4pm to 6pm – Beatles Tribute Show in Lane Cove Plaza

·     Cancelled, by the organiser: Lane Cove Tartan Day

·     Friday 23 June, 6:10 to 7:30pm – Cameraygal Committee Meeting.

·     Friday 24 June, 3:30pm to 5:30pm – John Makie and Yuki Jazz in Lane Cove Plaza

·     Saturday 25 June, 10am to 12 noon – Lane Cove Concert Band in Lane Cove Plaza.

·     Wednesday 29 June – Peter Woods’s Funny Magic Show

 

July

·     Friday 1 July, 4pm  – NAIDOC in Lane Cove Plaza – Jannawi Dance Theatre

·     Saturday 2 July – Bridge City Jazz.

·     5,6 or 7 July – Cultural Diversity Advisory Group meeting.

·     Wednesday 6 July, 5:30pm – Centrehouse Meeting.

·     Saturday 16 July, 10am to 12 noon – Cameraygal (nee Lane Cove) Concert Band in the Plaza

·     Saturday 23 July, 11 am to 1pm – Mandy Langlois Jazz in the Plaza

·     Thursday 28 July, 6:10 to 7:30pm – Cameraygal Festival Committee Meeting.

 

KINDY COVE CHILD CARE CENTRE

 

Over the month of May our centre highlights have been Mother’s Day breakfast and Pirate and Princess dress up day.

 

Our Mothers Day breakfast had a huge turn out.  We had mothers, grandmothers and aunts join us for a yummy breakfast.  Danielle (our Chef) with the children made scones, croissants and a lemon yogurt cake. They were all delicious.

The Pirate and Princess day was loved by all, including staff. Our male staff loved dressing as princesses as a bit of fun. The children (and parents) put a lot of effort into their outfits.

 

During the past month within the Nursery all of the children have really settled into the days at Kindy and we are beginning to see some lovely friendships starting to form.

 

We have had two new children start recently and they are both beginning to settle in nicely.  We have also some of the children meet some major milestones with four children taking their first steps.

Following up on the children’s interest of still making chocolate cakes in the sand pit we have done some lovely cooking experiences with the children greatly enjoying the making of the mother’s day cookies.

 

The children have also loved doing a variety of painting and craft experiences from collage to drawing for the display on the windows and doing our beautiful mother’s day photo frames.

 

The children have also celebrated ANZAC Day with the children looking at some pictures. We talked about the poppy that is used to symbolise remembrance and the children decorated one before going on a march through our play ground.

 

Many of the children also greatly enjoyed the puppet show with the crocodile and Harry the gorilla, their favourite characters.

 

Green Room and Blue Room have both had a very productive month. We have been exploring several projects over the last month. Our biggest project was on the senses. The children learned what the senses were and how we use sight, touch, taste, hearing and smell to explore the world around us. For every sense we conducted experiments.

 

For touch we hid objects in a box and the children had to identify them using only their hands.

 

For smell we used different scents and essence extracts in bottles and the children had to use their noses to reflect and identify the different smells.

 

For hearing we went on a listening walk of the centre, using our ears to identify different sounds in our environment.

 

For taste we explored tasting and labeling sweet, sour, bitter and spicy when blindfolded and engaged in several cooking experiences.

 

For sight we explored observation in our classroom with the children using descriptive language in facilitated discussion.

 

The investigation also was explored in the different learning centres of the room with the children exploring drawing and writing on the literacy centre, using modeled text and factual books on the subject to facilitate ideas.

 

We explored sensory experiences using sand, clay and dough, manipulating and extending our fine motor skills while exploring how different media feels, smells and looks.

 

FACILITIES

 

Work undertaken during May 2011

 

Facility

Work Undertaken

Future Work

Council Offices

Lighting upgrades ordered

Conversion of Corporate Library to new Meeting Room.

Lane Cove Bowling and Recreation Club

Repairs to gutters on the front section.

Final section of automatic irrigation completed.

 

Lane Cove Aquatic Centre

Tender advertised and tenders returned by Monday 23 May.

New boiler ordered and delivered for outdoor pool.

Alterations to lift ventilation.

Ceiling and steelwork rectification.

Investigate rain water collection options.

Synergy Youth Centre

Plumbing repairs

Internal spalling repairs and re-painting.

Greenwich Baths

 

Re-surfacing paths

Carisbrook House Museum

Corrugated iron roof repairs ordered

Long term - cistern work with option to renovate and tiling to verandah.

Painting metal roof of verandah.

47 Burns Bay Road

 

 

Unblocked drainage from rear leading to street

Waterproofing to prevent water ingress to neighbouring shops

Lane Cove Community Centre

Quotes received for 3 x AC units to be replaced

Further AC units to be replaced

Conversion of top floor to Art Gallery

Lane Cove Senior Citizens Centre

Splash backs installed to complete kitchen renovation on street level.

External drainage and paving works.

Greenwich Community Centre

Initial meeting held with Architects over conversion of ex Guides Hall and ex Gem Club

 

 

 

Conversion work of Guide Hall and ex-Gem Club premises

 

Facility

Work Undertaken

Future Work

Tambourine Bay Sea Scouts

Work completed on major decking ad hand rail repairs and restoration

 

174 Longueville Road

Inspected kitchen and electrics for rewiring and distribution board upgrade

Upgrade distribution board and rewire property. New kitchen floor and kitchen cupboards.

Exterior repainting. Flat roof repair.

60 Wood Street

 

Drainage work at side and rear of property.

Old Bakery Gallery

Council’s internal work completed

 

Greenwich Sailing Club

Repaint ceiling and stairwell ordered

 

 

 

 

Lane Cove West Tennis Club

 

Install RCD safety switch.

Footpath repairs.

Osborne Park

Sewer tree root treatment completed.

Fence repairs.

Additional exterior lighting.

Kindy Cove

Repairs to solar hot water system completed.

 

Greendale Scout Hall

Asbestos removal ordered.

 

 

 

 

 

 

 

 


ATTACHMENT 1

General Managers Report No. 14 - Monthly Review - May/June 2011

 

Lane Cove Aquatic Leisure Centre

Attendance report

Facility Attendance

2010/2011

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Aquatic

 

 

 

 

 

 

 

 

 

 

 

 

Casual Swim

62,157

3,044

2,840

3,532

5,121

5,147

6,217

14,124

8,373

4,481

6,506

2,772

Squad

12,535

965

1,118

1,098

1,121

1,683

1,113

988

1,165

1,285

879

1,120

Spectator

4,055

91

37

43

54

367

572

315

1,533

955

68

20

Visit Pass

66,679

4,454

4,911

5,016

4,954

9,277

6,765

8,245

6,980

6,318

5,031

4,728

Learn to Swim

116,993

8,901

9,865

9,850

11,123

12,064

7,168

10,846

11,939

13,388

10,817

11,032

Learn to Swim Parents

140,392

10,681

11,838

11,820

13,348

14,477

8,602

13,015

14,327

16,066

12,980

13,238

School Entry

21,650

250

250

250

250

5,900

2,300

0

7,950

3,800

320

380

Aqua Classes

9,497

815

837

722

810

935

773

1,148

884

891

826

856

Total Aquatic

433,958

29,201

31,696

32,331

36,781

49,850

33,510

48,681

53,151

47,184

37,427

34,146

Health Club

 

 

 

 

 

 

 

 

 

 

 

 

Member

115,085

9,802

11,187

10,900

11,126

10,770

9,669

10,767

10,678

10,854

9,172

10,160

Visit Pass

2,662

241

334

279

295

356

253

274

199

168

121

142

Casual

4,034

432

382

332

351

301

610

221

176

483

385

361

Group Fitness

24,250

2,334

2,482

2,810

2,379

2,611

2,106

2,041

1,681

1,763

1,965

2,078

Total Health Club

146,031

12,809

14,385

14,321

14,151

14,038

12,638

13,303

12,734

13,268

11,643

12,741

Programs

 

 

 

 

 

 

 

 

 

 

 

 

Holiday Programs

926

163

0

141

198

0

0

226

0

0

198

0

Birthday parties

3,846

76

137

125

143

441

586

267

764

523

409

375

Other bookings

3,050

250

250

800

250

250

250

200

200

200

200

200

Training Courses

550

50

50

50

50

50

50

50

50

50

50

50

Programs Total

8,372

539

437

1,116

641

741

886

743

1,014

773

857

625

Creche

 

 

 

 

 

 

 

 

 

 

 

 

Permanent

0

0

0

0

0

0

0

0

0

0

0

0

Visit Pass

0

0

0

0

0

0

0

0

0

0

0

0

Casual

4,151

389

391

401

389

425

326

389

361

387

342

351

Creche Total

4,151

389

391

401

389

425

326

389

361

387

342

351

Facility Total

592,512

42,938

46,909

48,169

51,962

65,054

47,360

63,116

67,260

61,612

50,269

47,863


ATTACHMENT 1

General Managers Report No. 14 - Monthly Review - May/June 2011

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OPEN SPACE & URBAN SERVICES

 

URBAN SERVICES

 

Works program

 

Note: Wet days of total 2 days

 

Recurrent  Works

 

Restoration/maintenance of concrete footpath works

We carried out footpath maintenance/restoration works in various locations

·     Various locations – 20m²

·     Re-construction of footpath at 38-40 Hallam Avenue – 15m2

·     Re-construction of footpath, kerb and gutter, layback and part of driveway on Epping Rd near the intersection of Centennial Avenue outside the motorbike shop

·     Construction of new pram ramp on Longueville Rd outside Library

·     Restoration of footpath in front of 14 Gentle St – 10m2

·     Restoration of footpath at Penrose St – between Best St and Bridge St – 75m2

·     Re-construction of asphalt pathway at Molesworth Walk – 70m2

 

Restoration/maintenance of hot mix jobs

In various streets we have completed 70m2 of asphalt restorations for various authorities

 

·     Top up the subsided trench with AC10 at Rosenthal Avenue car-park

·     Restoration of road with heavy patching at Berry Rd in St Leonards – 30m2

·     Restoration of road with heavy patching at Zeta Rd – 15m2

·     Heavy patching in front of new dish drain at the corner of Wood St and Penrose St – 25m2

·     100mm deep Heavy patching with AC10 at Miramont Avenue – 50m2

·     Removing trips with AC5 on footpath at Point Rd

 

Potholes in various locations:

·     Sera St – various locations

·     Lorna Leigh Lane – various locations

·     Cox’s Lane – various locations

·     William Edward St – near the intersection of Christina St

·     Kenneth St – various locations

·     Belcote Rd – various locations

·     124 Riverview St

·     30 Seville St

·     Dunois St – various locations

·     Rosenthal Avenue car-park

·     Little Street car-park

·     10-12 Woodford St

·     27 Mars Rd

·     18 Haughton St

·     Birdwood Lane – various locations

·     24 Centennial Avenue

·     Longueville Rd – various locations

·     38A Lucretia Avenue

·     Gama Rd – various locations

·     Cliff Rd & Upper Cliff Rd – various locations

·     Dorritt St – various locations

·     Richard St – various locations

·     Prospect Rd – various locations

·     Chisolm Rd – various locations

·     Oscar St – various locations

·     Falumont Avenue – various locations

·     Sofala Ave – various locations

·     Wangala Rd – various locations

·     College Rd – various locations

 

Kerb and Gutter

·     NA

 

Contract jobs won by Civic Services

·     NA

 

Pit Clearing/Jet Blasting

·     Area 1: 20 streets : 53 pits

·     Area 2: 10 streets : 36 pits

·     Area 3: 18 streets : 8 pits 

·     Area 4: 20 streets : 18 pits

·     Area 5: 15 streets : 10 pits

83 streets : 125 pits cleared in total

 

CCTV Works

·     NA

 

Construction Works

 

Private Driveways

·     Various Driveways (Restorations)

·     16 Kings Langley Rd

·     250 Longueville Rd (Maintenance)

 

Storm water drainage system

·     Re-construction of stormwater system with instalment of new 1.2m kerb inlet lintel and new galvanised gully grate with re-construction of kerb and gutter and layback at 1A Hinkler St

·     Construction of new dish drain across the road on Wood St at the intersection of Penrose St. Also removal of existing stormwater pit on Penrose St and re-instate with kerb and gutter

·     Commencement of drainage works at Ronald Avenue

Site set-up

Saw-cutting for excavation

Potholing for underground services locations

Excavation for the new stormwater pit on down-stream side of the road

 

New Footpath

·     Construction of new footpath at Kingslangley Rd along with new kopper log retaining wall on one sections – 175m2

 

Roadworks

·     Tambourine Bay Road – between River Road West and Hamilton Street

·     Tambourine Bay Road – between Hamilton Street and Sofala Street

·     Tambourine Bay Road – between Sofala Street and Yallambee Road

·     Tambourine Bay Road – between Yallambee Road and Taleeban Road

·     Tambourine Bay Road – between Taleeban Road and Carranya Road

·     Tambourine Bay Road – between Carranya Road and Riverview Street.

·     Miramont Avenue – between Surada Avenue and Romani Avenue

 

 

Works programmed to be carried out in July 2011

 

Recurrent  Works

 

Restoration/maintenance of concrete footpath works

Carry out footpath maintenance works in various areas  resulting from customer requests

·     Attending to work requests as received  by Civic Services

·     Re-construction of footpath at Centennial Avenue between Oak Avenue and Garling St – 230m2 (Currently work is on-hold due to Energy Australia/Sydney Water Works)

·     Restoration of footpath on Mowbray Rd between Taylors Drive and Willandra St

 

Restoration/maintenance of hot mix jobs

Customer requests in various locations

·     Restoration of road at various locations

·     Potholes in various locations, to be completed within appropriate time of complaint/notification being received by depot

 

Pit Clearing/ Jet Blasting

·     Area 1: 10 streets

·     Area 2: 15 streets

·     Area 3: 20 streets           85 pits to be cleared in total

·     Area 4: 10 streets

·     Area 5: 10 streets

CCTV Works

            NA

 

Construction Works

 

Private Driveways

·     Driveways as per work request received by Civic Services

·     69 Centennial Avenue (Maintenance)

·     77 Centennial Avenue (Maintenance)

·     23 Allison Avenue

 

Storm water drainage system

·     Completion of Drainage project at Ronald Avenue

·     Maintenance and re-construction of stormwater infrastructure as received by Civic Services

·     Regular cleaning and maintenance of 5 Gross Pollutant Traps (GPT) at various locations throughout Lane Cove

 

New Kerb and gutter

·     Re-construction and maintenance of kerb and gutter as received by Civic Services

New Footpath

·     Karrilla Avenue – in front of 59 to 63

 

Roadworks

·     Murray Lane – between Lynvale Close and Ralston Street

·     Murray Lane – between Ralston Street and Roslyn Street

 

OPEN SPACE

 

There were 69 mm of rain recorded this month at Riverview BOM and 117 mm at the golf course, which is around average for this time of the year. The playing fields were closed for 3 days this month due to the wet weather.

 

Strategic Projects

 

Work progressed on the following:

·     Lane Cove Plaza upgrade.

·     Finalising contract for landscape construction works at Greenwich Shopping Precinct.

·     Further work on the Signage manual.

·     Honour Board and flagpole at Library Square repainted.

 

Parks and Playgrounds

 

As well as the usual ongoing maintenance works in parks such as weeding, mowing and cleaning, the following activities have been carried out:

·     All playgrounds checked and weeded.

·     Cox’s Lane Playground is being used by youth for late night drinking, requiring regular clean ups.

·     Additional planting at Greenwich

·     New planting done at Birrahlee Reserve following path upgrade works.

·     Barbecues removed from Burns Bay Reserve while boat and trailer parking project is underway..

 

Sportsfields

 

As well as the usual ongoing maintenance works the following activities have been carried out:

·     Some returfing of low areas at Blackman Park.

·     Repairs to fence at Pottery Green.

 

Bushland

 

Ongoing bush regeneration work in reserves involving Council staff, contractors and volunteers has continued. Additional activities include:

·     Maintenance work on boardwalk at Warraroon Reserve completed.

·     Collapsed heritage sandstone wall near Hartman Hill being rebuilt..

 

Bushcare Activities

 

Outcomes this Month

Bushcare volunteer hours

·     98.7 hours worked at 13 sites

Community nursery activities since Jan 2011

·     334.75 hours worked by volunteers.

Community nursery production since Jan 2011

·     35 seed trays sown.

·     4828 plants potted on.

Bushcare events

Aboriginal Heritage Walk at Tambourine Bay and Berry Island on 28 May with 17 people attending. This was run in conjunction with North Sydney Council and the Aboriginal Heritage Office.

 

 

 

 

 


Trees

 

 

This month

This month last year

Year to date total

Total last year (July-June)

Applications received

25

65

455

498

Number of trees permitted to be pruned

24

79

649

613

Number of trees permitted to be removed

23

85

452

582

Applications refused

0

18

68

103

Street trees trimmed

14

37

248

286

Street trees removed

8

8

85

179

Street trees planted

0

37

55

67

Other plantings- trees and shrubs

359

1245

9,136

13,411

 

Tree Refusals

 

There were nil refusals this month.

 

Breaches of the Tree Preservation Regulations

 

Contractors working for one of the telecommunication companies damaged roots of 2 street trees adjacent to 75 and 79 Centennial Ave. Council staff have sought legal advice.

 

Tree contractor issued with a warning letter following unauthorised tree work on Kaffir Plum at 15 Arding St.

 

Development Applications Referred for Landscape Assessment

 

19 development applications for landscape assessment including 2 s96.


 

 

 

 

Lane Cove LIVE Database

r dm027 12/07/2011 15:22:28 Parameters:

Document Type: Development Applications

BUILDING APPLICATIONS LISTING Determined from 01/06/2011 to 30/06/2011

Document

Applicant Name/Address

Received Est. Cost

008.2004.00000239.003

06/04/2011 $0

M Kaars

PO Box 1696 LANE COVE NSW

1595

21/06/2011

008.2005.00000235.003

17/05/2011 $0

J L Gay

44 Upper Cliff Road NORTHWOOD NSW 2066

Determination Officer

Building Type Property Address Title

Owners

1320 s96 Modification of consent 33 Kenneth ST LONGUEVILLE

LOT: 49 DP: 2459 LOC:

M & J G Kaars

1320 s96 Modification of consent 44 Upper Cliff RD NORTHWOOD

LOT: 15 DP: 666530 LOC:

J L Gay

Builder

S96 APPROVED STAFF A J Thomas

S96 APPROVED STAFF K A Well fare

Page:

 

Determined Commencement Final

01/06/2011

008.2006.00000274.002

10/06/2011

03/05/2011 $0

S Bishop

2 Borarnbil Place LONGUEVILLE NSW 2066

1320 s96 Modification of consent 2 Borambil PL LONGUEVILLE

LOT: 12 DP: 29666 LOC:

S Bishop

S96 APPROVED STAFF K A Wellfare

008.2006.00000289.005

30/06/2011

26/05/2011 $0

A Akopian

7 Warruga Pl RIVERVIEW NSW

2066

1320 s96 Modification of 7 Warruga PL RIVERVIEW LOT: 6 DP: 221002 LOC:

A & T Akopian

consent

S96 APPROVED STAFF M Q Li

008.2008.00000156.002

02/06/2011

12/04/2011 $0

Vatera Pty Limited Suite 1 Level 1

29 Holternam Street CROWS NEST NSW 2066

1320 s96 Modification of consent 79 Mars RD LANE COVE WEST

LOT: 8 DP: 5762 LOC:

008.2010.00000049.002

02/03/2011 $0

008.2010.00000112.002

19/04/2011 $0

N Chatfield

20 Tambourine Bay Rd LANE COVE NSW 2066

1320 s96 Modification of consent 8 Innes RD GREENWICH

LOT: A DP: 377606 LOC:

M J Chatfield

S96 APPROVED STAFF M Q Li

S96 APPROVED STAFF R Shankar

22/06/2011

S G Welsh

30 Sofa1a Avenue RIVERVIEW NSW 2066

1320 s96 Modification of consent 30 Sofala AVE RIVERVIEW

LOT: 97 DP: 9483 LOC:

K P & S G Welsh

008.2010.00000207.001

09/06/2011

17/09/2010 $3,136,820

Altomonte Holdings Pty Limited PO Box 426

GORDON NSW 2072

S96 APPROVED STAFF S J Raymont

200 Combined Office/Retail/Residen APP BY DELEG

152 Longueville RD LANE COVE                    M Q Li

LOT: 4 DP: 25992

Altomonte Holdings Pty Limited

07/06/2011


 

 

 

 

Lane Cove LIVE Database

r dm027 12/07/2011 15:22:31 Parameters:

Document Type: Development Applications

BUILDING APPLICATIONS LISTING Determined from 01/06/2011 to 30/06/2011

Document

Applicant Name/Address

Received Est. Cost

008.2010.00000266.001

11/11/2010 $7,019,362

Hinset Pty Ltd

1/14 George Young St AUBURN NSW 2144

Page:

2

Building Type Property Address Title

Owners

Determination Officer

Builder

160 Residential Flat Building 9 Mindarie ST LANE COVE NORTH LOT: 104 DP: 36362 LOC:

Hinset Pty Limited

DISAPP BY DELEG R Shankar

Determined Commencement Final

08/06/2011

008.2010.00000295.001

Alts & APP BY DELEG M Q Li

30/06/2011

15/12/2010 $550,000

Keith Pike Associates 148 Louisa Rd BIRCHGROVE NSW 2041

35 Dwelling - Double Brick 48 Dettmann AVE LONGUEVILLE LOT: 2 DP: 28846 LOC:

C M & J S Mitchell

008.2011.00000005.002

·          

01/06/2011

06/04/2011 $0

o V Madden

51 Rainbow Parade PEAKHURST HEIGHTS

NSW

2210

1320 s96 Modification of 26 Epping RD LANE COVE LOT: X DP: 34069 LOC:

o V Madden

S96 APPROVED STAFF A J Thomas

008.2011.00000014.001

·          

06/06/2011

04/02/2011 $200,000

C P Burke

11 Cullen Street LANE COVE WEST NSW

2066

consent

35 Dwelling - Double Brick Alts & APP BY CNCL

11 Cullen ST LANE COVE WEST                     R Shankar

LOT: 115 DP: 16189 LOC:

C P & M A Burke

008.2011.00000019.001

15/06/2011

18/02/2011 $500,000

20 Dwelling - Brick Veneer Diamantina Designer Homes Unit Trus 22 Ta1eeban RD RIVERVIEW

Suite 1, 53-55 Leabons Lane                     LOT: 217 DP: 10801 LOC:

SEVEN HILLS NSW 2147                            T P & C N Flynn

008.2011.00000022.001

Pty Ltd

25/02/2011 $250,000

Archiworks Architects POBox 650

Lane Cove

NSW

APP BY DELEG R Shankar

35 Dwelling - Double Brick A1ts & APP BY DE LEG

16 Austin ST LANE COVE                          R Shankar

LOT: D DP: 383377 LOC:

B G Easaw & A M Alexander

16/06/2011

008.2011.00000024.001

·          

21/06/2011

28/02/2011 $10,000

Touchstone Construction Services P/ S2 100 Pacific Hwy

ST LEONARDS NSW 2065

810 Advertising Sign

98 Pacific HWY ST LEONARDS LOT: 1 DP: 746429 LOC:

Herbert Street Investments

DISAPP BY DE LEG K A Wel1fare

Pty Limi

008.2011.00000025.001

01/06/2011

Gridcorp pty Limited

01/03/2011                   PO Box 3455

BANKSTOWN CENTRO NSW

2200

160 Residential Flat Building 290 Burns Bay RD LANE COVE LOT: A DP: 316439 LOC:

Gridcorp Pty Limited

Joint Regional Planning R Shankar


 

 

 

 

Lane Cove LIVE Database

r_dm027 12/07/2011 15:22:31 Parameters:

Document Type: Development Applications

BUILDING APPLICATIONS LISTING Determined from 01/06/2011 to 30106/2011

Page:

3

Document

Applicant Name/Address

Building Type Property Address Title

Owners

Determination Officer

Determined Commencement Final

Received Est. Cost

Builder

10103/2011 $12,760

C Mok

8 Yallambee Road LANE COVE

395 Demolition

8 Yallambee RD RIVERVIEW LOT: 135 DP: 10801 LOC:

C K & S F Mok

APP BY DELEG S J Raymont

09106/2011

008.2011.00000034.001

2066

14/03/2011 $450,000

Morriss

clo POBox 4167 CASTLECRAG NSW

2068

35 Dwelling - Double Brick A1ts & APP BY DELEG

12 King William ST GREENWICH                    M Q Li

LOT: 11 DP: 3101 LOC:

A D & K M Morriss

07/06/2011

008.2011.00000036.001

21/03/2011 $150,000

G J Irving

19 Bent Street GREENWICH NSW

2065

1330 Inclinator

19 Bent ST GREENWICH LOT: D DP: 411878 LOC:

G J & P R Irving

APP BY DELEG K A Well fare

03/06/2011

008.2011.00000039.001

22/03/2011 $416,821

Metricon Homes

32 Lexington Dr BAULKHAM HILLS NSW

2153

20 Dwelling - Brick Veneer 8 Yallambee RD RIVERVIEW LOT: 135 DP: 10801 LOC:

C K & S F Mok

APP BY DELEG M Q Li

07/06/2011

008.2011.00000043.001

25/03/2011 $120,000

P A Lipman

8 Fourth Avenue

LANE COVE NSW 2066

40 Swimming Pool - In Ground 8 Fourth AVE LANE COVE

LOT: A DP: 372071 LOC:

P A Lipman

APP BY DELEG M Q Li

02/06/2011

008.2011.00000048.001

008.2011.00000049.001

40 Swimming Pool - In Ground A Total Concept Landscape Architect 10 Park RD ST LEONARDS

65 West St                                      LOT: 51 DP: 213281 LOC:

NORTH SYDNEY NSW 2060                           M F D'Souza

APP BY DELEG R Shankar

17/06/2011

28/03/2011 $100,000

008.2011.00000054.001

35 Dwelling - Double Brick Alts & APP BY DELEG 1 Molesworth LA LONGUEVILLE K A Wellfare LOT: 1 DP: 536222

B I & E M MacDiarmi.d

09/06/2011

B I MacDiarmid

   06/04/2011                1 Molesworth Lane

     $750,000                LONGUEVILLE NSW 2066

19104/2011 $83,290

D P Maher

PO Box 1225 LANE COVE NSW

1595

35 Dwelling - Double Brick Alts & APP BY DE LEG

60 Hamilton ST RIVERVIEW                        S J Raymont

LOT: 4 DP: 220702 LOC:

D P Maher & J M Cohen-Maher

02/06/2011

008.2011.00000064.001


 

 

 

 

 

Lane Cove LIVE Database r_dm027 12/07/2011 15:22:32

 

Parameters:

BUILDING APPLICATIONS LISTING Determined from 01/06/2011 to 30/06/2011

 

Page:

4

 

Document Type: Development Applications

 

Applicant Name/Address

 

Building Type Property Address Title

 

Owners

 

Determination Officer

 

Determined Commencement Final

 

Document

 

Received Est. Cost

 

008.2011.00000066.001

21/04/2011 $10,000

 

Builder

35 Dwelling - Double Brick Alts & APP BY DELEG

G C Architecture & Project Manageme 7 Seville ST LANE COVE                                          S J Raymont

POBox 748                                       LOT: 2 DP: 303037 LOC:

STRATHFIELD NSW 2135                            E K & A S Li

 

02/06/2011

·          

 

008.2011.00000071.001

 

15/06/2011

03/05/2011 $420,000

 

Living Trends Design Pty Ltd POBox 526

 

BEECROFT 2119

 

35 Dwelling - Double Brick Alts & APP BY DELEG

39 Taleeban RD RIVERVIEW                        S J Raymont

 

LOT: 98 DP: 10801 LOC:

 

B E O'Brien

 

008.2011.00000074.001

·          

 

APP BY DELEG A J Thomas

06/05/2011 $30,000

 

Giant Design Consultants 5 Nicholson St

 

CROWS NEST NSW 2065

 

810 Advertising Sign

125 Longueville RD LANE COVE LOT: 1 DP: 10155 LOC: Corner Tanert Pty Ltd

 

08/06/2011

·          

 

008.2011.00000076.001

 

01/06/2011

10/05/2011 $28,000

DCI NSW Pty Ltd PO Box246

 

Annendale NSW 2038

 

155 Aged Persons Housing Alts & Ad APP BY DELEG

92 Burns Bay RD LANE COVE                       A J Thomas

 

LOT: 2 DP: 542980

 

The Vasey Housing Assoc NSW

 

008.2011.00000078.001

 

APP BY DE LEG A J Thomas

10/05/2011 $972,000

 

M Hamilton

 

38 Lord St ROSEVILLE NSW

20 Dwelling - Brick Veneer 43 King William ST GREENWICH LOT: 3 DP: 540935 LOC:

 

M & S J Hamilton

28/06/2011

 

2069

 

008.2011.00000080.001

 

pty Ltd

13/05/2011 $396,141

 

EBRA Constructions POBox 42

 

PENDLE HILL NSW

 

35 Dwelling - Double Brick Alts & APP BY DELEG

16 Dorritt ST LANE COVE                         A J Thomas

 

LOT: 105A DP: 11204 LOC:

 

M D & J A Moran

14/06/2011

 

008.2011.00000083.001

·          

10/06/2011

18/05/2011 $5,500

 

K E Coleman

 

14 Wallace Street GREENWICH NSW 2065

35 Dwelling - Double Brick Alts & APP BY DELEG 14 Wallace ST GREENWICH K A Wellfare LOT: 2 DP: 984129 LOC:

 

K E Coleman

 

008.2011.00000085.001

22/06/2011

20/05/2011 $380,000

 

P R Gordon

 

17 Hamilton Street RIVERVIEW NSW 2066

 

35 Dwelling - Double Brick Alts & APP BY DELEG

17 Hamilton ST RIVERVIEW                        S J Raymont

 

LOT: 25 DP: 10441 LOC:

 

P R & L G Gordon


 

 

 

 

Lane Cove LIVE Database r_dm027 12/07/2011 15:22:33

Paramet.ers:

·          

Document Type: Development Applications

Document

Applicant Name/Address

Received Est. Cost

008.2011.00000092.001

31/05/2011 $10,000

Mowbray Road Holdings POBox 779

ARTARMON NSW 1570

BUILDING APPLICATIONS LISTING Determined from 01/06/2011 to 30/06/2011

Pty Ltd

Number of Document Type 8 (Development Applications)

Total Number of Applications reported:

33

Building Type Property Address Title

Owners

395 Demolition

58 Gordon CRES LANE COVE NORTH LOT: 7 DP: 27911 LOC:

C S McNally & M L May

33

Determination Officer

Builder

WITHDRAWN

S J Raymont

Page:

5

Determined Commencement Final

09/06/2011

 


Ordinary Council Meeting 18 July 2011

Corporate Services Division Report No. 26

 

 

Reference:    Corporate Services Division Report No. 26

Subject:          Local Government Association Annual Conference    

Record No:    SU203 - 20989/11

Author(s):       Ian  Naylor 

 

 

Executive Summary

The 2011 Local Government Association Conference will be held from Sunday 23rd October until Wednesday 26th October 2011 in Nowra.  The purpose of this report is to endorse the voting delegates, provide details on Councillor Professional Development Workshops and call for motions for the Local Government Association Conference.

Discussion

Voting Delegates

Council is entitled to three voting delegates at the Conference. The number of voting delegates for each council is determined using a sliding population scale. Council in the past have also provided an opportunity for other Councillors to attend as an observer. 

Councillor Workshops

Three concurrent Councillor Professional Development workshops are being held on Sunday 23rd October from 10.00am – 2.00pm. The cost for each participant is $220 and each Councillor wishing to attend must be registered. Details of the topic of each workshop are shown below:-

Workshop One - Election 2012 - Engaging Your Community

As our home grown media expert, Greg Crowther has significant skills in helping candidates to present themselves in the best possible manner when engaging the community during an election campaign.

Workshop Two – Counselling Skills for Councillors

Councillors often have to deal with constituents who are under stress and are struggling to find a way forward. This session will provide Councillors with some basic counselling skills that will enable them to more effectively explore presenting concerns and underlying issues with their constituents.

Workshop Three – Community Leadership – The Latest Trends

Councillors are the true spokespersons for the community. This session will assist you to understand the latest trends in leadership and how to portray them in your community leadership roles.

Motions for 2011 Local Government Association Annual Conference

Council has received correspondence from the Local Government Association (LGA) calling for motions to be debated at its Annual Conference.  Any motion would need to be adopted at one of the next two Council meetings in order to meet the deadline for submitting motions being 8th August 2011. 

For motions to be considered by the Conference, the motion must seek to extend, enhance or replace the Associations current policy position and must not attempt to enforce one council’s position on other councils and must not cause detriment to one council over another.


Proposed Motions

It is proposed to submit two motions on the following topics:-

Title:  Standards for Electric Bicycles

Background

With rising petrol prices and the emphasis on being more sustainable, there has been an increased demand for electric bicycles. This gives Councils, who provide the majority of the infrastructure, problems in ensuring safe use of residential streets, bike paths, footpaths, car parks etc. Legislation is needled urgently to address the gap in standards for electric bikes, technical standards for their design and construction, their use on NSW roads and associated infrastructure.    

Motion

That representations be made to the State Government to introduce standards for the design, construction and use of electric bicycles.

Title:  Reimbursement of Provisional Weekly Payments of Compensation for Workers Compensation Claims

Background

The time taken to investigate a spurious Workers Compensation claim, particularly a psychological injury claim, can take many weeks and involve examination by specialists, investigation and determination of liability by the Workers Compensation Insurer. The insurer must commence “provisional” weekly payments of compensation within 7 days after the initial notification to the insurer of an “injury” to a worker and those payments can continue up to 12 weeks or until the insurer determines liability and possibly disputes the claim at which time the weekly benefits cease. The cost to employers is considerable and is reflected in the insurance premiums payable by the employer. Typically for every dollar of claim cost, $3.50 is paid in premium.  There is currently no provision for reimbursement of the “provisional” weekly payments of compensation if a Workers Compensation claim is found to be spurious by the insurer.

Motion

That the Local Government Association call upon the State Government to amend the Workplace Injury Management and Workers Compensation Act 1998 to include a proviso that if the Workers Compensation claim is successfully disputed all payments made during the “Provisional” acceptance of the claim be excluded from future premium calculations or be reimbursed by the person who made the claim.

 

RECOMMENDATION

That Council:-

1.   Give consideration to voting delegates and registering Councillors for the Professional Development Workshops for 2011 Local Government Association Conference; and

2.   Endorse the 2 motions in the body of the report and give consideration to further motions for the 2011 Local Government Association Conference.

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

ATTACHMENTS:

There are no supporting documents for this report.


Ordinary Council Meeting 18 July 2011

Corporate Services Division Report No. 31

 

 

Reference:    Corporate Services Division Report No. 31

Subject:          Tender for the Provision of Legal Services    

Record No:    SU4425 - 25192/11

Author(s):       Ian  Naylor 

 

 

Executive Summary

Council called for tenders in accordance with Council’s Tender and Quotation Procedure for the provision of Legal Services. This report provides details on the tender process conducted and recommend a panel of firms to provide legal services for Council for a term of four years.

Discussion

The term of appointment for the current legal service providers on Council’s Legal Panel will expire in August 2011.  In order to appoint a new panel prior to the expiry of the current contract, tender documentation was prepared in April this year, prior to calling for tenders.  In the previous tender, Council split legal matters into two categories to encourage smaller firms to tender for local court and conveyancing matters.  This has proven to be very successful with the firms selected during the last tender process, providing specialised local court and conveyancing legal services at a reduced cost.

Council staff developed a detailed tender specification explaining Council’s requirements in the provision of legal services. The specification also stated that all prices must be inclusive of an exhaustive list of incidentals such as photocopying, e-mails, voicemails, conferencing between staff and the like and advised that tenderers could submit prices on an hourly basis or fixed fee for the following categories:-

Category 1 Matters

Local Government Law, Environmental Law, Tort law, Contract law, Equity Law, Commercial and Property law, Insurance Law, Employment and Industrial Relations Laws, Workers Compensation and Occupational Health and Safety matters.

Category 2 Matters

Conveyancing, Local Court Prosecutions and Property dealings including leases and licenses.

The specification outlined that tender submissions would be assessed based on the following weighted criteria:-

Price 40%:- Based on the Hourly Rates and Fixed Fees provided in the mandatory schedules.

The bids were scored based on a pro rata difference in the hourly rate submitted, with the lowest price receiving 40 points. 

Knowledge and Experience 40%:- Knowledge of, and expertise in the conduct of the relevant areas of law required by a local government authority. This will include a demonstrated successful track record of quality, accurate and timely provision of Legal Services; and will also involve an assessment of the individual expertise of the personnel offered to provide the service.

The bids were scored with maximum points awarded to bids with the best track record for provision of Legal Services and recognition as experts in Local Government and Planning Law.

Key Performance Indicators (KPI) 10%:-  The tender specification listed a number of KPI’s in respect to the provision of Legal Services, these are; Timeliness, Quality of Advice, Cost Effectiveness, Success Rate and Quality of Representation.

To achieve the maximum score the tenderer must demonstrate preparedness to meet the Key Performance Indicators, provide effective communication and feedback to the Council and report regularly and concisely as to the progress of each matter.
The tenderer must also demonstrate a willingness to undertake in conjunction with the Council, periodic reviews of the quality, type and extent of services

Sustainability and Environment 5%:- Sustainability and Environment Assessment refers to the manner in which environmental issues are to be appropriately addressed, including commitment to due diligence and the principles of ecologically sustainable development (ESD) in regard to environmental legislation and documentation outlining past performance in regard to environmental initiatives.

To achieve the maximum score the tenderer would need to provide details of an environmental policy and answer yes to all applicable questions in the Environmental Survey included in the tender specification.

Technology, Resources and Capabilities 5%:- Technology, Resources and Capabilities refers to the availability of staff to provide prompt, authoritative and appropriate Legal Services to Council. This will include a demonstrated ability to meet deadlines.

To achieve the maximum score the tenderer would need to provide details in their submission of personnel available to provide Legal Services to Council including their experience, qualifications, examples of local government cases and council references.

Council advertised the tender in the Sydney Morning Herald and the North Shore Times on Tuesday 17 May 2011. Tenders closed at 2:00pm on Thursday 9 June 2011 and Council received 15 submissions.  The tender evaluation panel consisted of Council’s General Manager, Executive Manager – Corporate Services, Executive Manager – Environmental Services and Manager – Governance.

Each tender was assessed based on the above weighted criteria and ranked accordingly:-


 


Tenderer

Category Tendered For

Price 40%

Knowledge & Expertise 40%

KPI 10%

Sustainability & the Environment 5%

Technology, Resources & Capabilities 5%

Marsdens Law Group

 

1 & 2

 

Equal Preferred

Equal Preferred

Equal Preferred

Equal Preferred

Pikes Lawyers

 

1 & 2

 

Equal Preferred

Equal Preferred

Equal Preferred

Equal Preferred

Schmidt-Liermann

 

1 & 2 (excl. Local Court Matters)

Preferred

 

Equal Preferred

 

 

Houston Dearn O'Connor

1 & 2

 

 

 

 

 

Tress Cox Lawyers

1 & 2

 

 

 

 

 

Maddocks

1 & 2

 

Equal Preferred

Equal Preferred

Equal Preferred

Equal Preferred

HWL Ebsworth Lawyers

1 & 2

 

Equal Preferred

Equal Preferred

Equal Preferred

Equal Preferred

Leslie Hargrave Lawyers

1 & 2

 

 

 

 

 

DLA Piper

1 & 2

 

Equal Preferred

Equal Preferred

Equal Preferred

Equal Preferred

Hunt & Hunt

1 & 2

 

 

 

Equal Preferred

Equal Preferred

Shaw Reynolds Bowen & Gerathy

1 & 2

 

 

 

 

 

GoldrickFarrell Mullan Solicitors

1 & 2

 

 

 

 

 

Matthews Folbigg Lawyers

1 & 2

 

 

 

 

Equal Preferred

Story & Gough

1 & 2

 

 

 

 

Equal Preferred

Concordia Pacific

 

2

 

 

 

 

 

 

Conclusion

A confidential memorandum has been circulated separately to Councillors detailing the prices submitted by each tenderer and details of the reference checks undertaken of the recommended tenderers.  

Based on the tender assessment the Tender Assessment Panel makes the following recommendations of appointment of firms to Council’s Legal Panel for the next four years:-

Category 1 Matters

Marsdens and Pikes Lawyers were ranked the highest across all weighted criteria for Category 1 firms.  They have been acting for Council on the current Legal Services Panel and have accredited specialists in Local Government and Planning Law, extensive knowledge and experience in the provision of legal services, acted for councils in significant cases, a large pool of resources to call upon and a large base of council clients providing positive references for their work.  It is recommended that Marsdens and Pikes Lawyers be appointed to Council’s Legal Panel to undertake Category 1 Matters.

Category 2 Matters

The tender from Story and Gough offers the best value for fixed fee services for local court prosecutions and very positive references were received from Warringah, Gosford and Hornsby councils for the legal services they provide. Storey and Gough have extensive local government knowledge and a reputation for high success rates in local court prosecutions. It is recommended that Storey and Gough be appointed to Council’s Legal Services Panel.

Category 1 and 2 Matters (excl. local court prosecutions)

Schmidt-Liermann provided the best hourly rate of all of the tenders. While, Schmidt-Liermann did not tender for local court prosecutions, their fixed fees for conveyancing, lease and licenses and reviewing orders and notices were either the lowest or on par with all other tenders.  Positive references were received from The Hills Shire and Canada Bay councils for the legal services they provide and their main solicitor while employed by Matthews Folbigg provided legal advice to Lane Cove Council staff.   It is recommended that Schmidt-Liermann be appointed to Council’s Legal Services Panel.

Matthews Folbigg are currently on Council’s Legal Panel and have provided staff with legal advice on complex property matters, such as property development and commercial leases, it is recommended that they be retained on Council’s Legal Services Panel for their expertise in complex property matters.

Having recorded the best scores across all the weighted criteria and positive reference checks were received about the quality and reliability of their work, the Tender Panel recommends that Council:-

1.   Accept the tenders of Marsdens, Pikes Lawyers, Matthews Folbigg, Storey and Gough and Schmidt-Liermann and appoint them to its Legal Panel for a term of 4 years; 

2.   Authorise the General Manager to enter into an agreement with these firms.

 

 

RECOMMENDATION

 

That Council consider the recommendation from the Tender Panel for the provision of Legal Services to Council.

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 18 July 2011

Open Space and Urban Services Division Report No. 21

 

 

Reference:    Open Space and Urban Services Division Report No. 21

Subject:          Lane Cove Traffic Committee Meeting held Tuesday 21 June 2011     

Record No:    SU1326 - 28672/11

Author(s):       Nick Karahlis 

 

 

Executive Summary

 

The Lane Cove Traffic Committee Meeting was held on Tuesday 21 June 2011.  The Agenda is included as AT-1.  The Traffic Committee recommendations are shown in the Minutes of the Meeting, included as AT-2.

 

 

 

RECOMMENDATION

 

That the recommendations of the Lane Cove Traffic Committee held Tuesday 21 June 2011 be adopted.

 

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Agenda - Lane Cove Traffic Committee 21 June 2011

7 Pages

 

AT‑2 View

Minutes - Lane Cove Traffic Committee 21 June 2011

3 Pages

 

 

 


ATTACHMENT 1

Open Space and Urban Services Division Report No. 21 - Agenda - Lane Cove Traffic Committee 21 June 2011

 

 

LANE COVE

TRAFFIC COMMITTEE

AGENDA

 

The meeting is to be held at the Lane Cove Council Chambers, corner of Longueville Road and Epping Road, in the Committee Room on Tuesday 21 June 2011 at 10am.

 

 

1.         APOLOGIES 

 

2.         CONFIRMATION OF PREVIOUS MINUTES

 

3.         DISCUSSIONS ON LANE COVE'S COMMUNITY STRATEGIC PLAN

 

4.         MATTERS ARISING

 


5.         GENERAL BUSINESS

           

 

X. ITEMS        For Recommendation by the Traffic Committee Under SEPP 11.

 

 

Y. ITEMS        For consideration by the Traffic Committee and Delegated Approval by Council’s Services and Resources Committee.

 

 

Y1                    GREENWICH ROAD- GREENWICH – REQUEST FOR RESTRICTING PARKING IN FRONT OF THE SHOPS.

 

Y2                    HELEN STREET- LANE COVE- REQUEST FOR NO PARKING SIGNS.

 

Y3                    BURNS BAY ROAD- LANE COVE- REQUEST FOR NO STOPPING SIGNS.

 

Y4                   23 - 27 STOKES STREET LANE COVE – MEETING HOUSE REDEVELOPMENT -PROPOSED WORK ZONE

 

 

                                     

 

 

 

NICK KARAHLIS

MANAGER – TRAFFIC

 

 

 

Y1                    GREENWICH ROAD- GREENWICH – REQUEST FOR RESTRICTING PARKING IN FRONT OF THE SHOPS.

 

 

A representation has been received from the owner of shop number 123 on Greenwich Road who has requested restricted parking signs to be installed along the kerbside at the front of the shops on Greenwich Road.  The owner is quite concerned that the present unrestricted parking arrangement is affecting her business. The owner of the above business has mentioned that the parking spots in front of the shop (along Greenwich Road) are regularly occupied throughout the day, during business hours. This prevents the customers from finding a convenient spot close to her business.

 

In order to achieve a higher turnover of parking at the above location, it is recommended, that, parking signs be introduced along the frontage of the shops on Greenwich Road. Keeping the nature of the surrounding businesses in mind (beautician) one hour parking would not be adequate in this particular case. 

 

RECOMMENDATION:

That “2 hours parking 8:00 am -6:00 pm Mon-Fri” be introduced along the side of the Greenwich Road in front of shop number 123 and the neighbouring shops. The 2P zone is proposed to cover the existing unrestricted parking spaces along the kerbside.

 

 

ANNEXURES:

Attached photo

Proposed 2 hours parking signs to be installed

 

 

 

 

 


Y2                    HELEN STREET- LANE COVE- REQUEST FOR NO PARKING SIGNS.

 

 

A representation has been made by a resident of No 42-50 Helen Street regarding drivers’ sight distance issues they are experiencing upon entering and exiting the property. This particular property comprises of twenty households with about forty vehicles commuting to and from the site on daily basis. 

 

Large vehicles tend to park very close to the driveway and since the driveway is close to a bend on the road it makes the visibility of the road quite low for the drivers to exit the property.  White lines have previously been painted on each side of the driveway with little effect. The resident is rather concerned about his safety, as well as the safety of the neighbours and visitors and hence has requested “no parking” signs to be installed on each side of their driveway to minimise risks of an accident.

 

Although Council does not encourage signposting along the driveways, in this instance due to the location of the driveway and sight distance issues, the ‘No Parking’ signs are recommended.

 

 

RECOMMENDATION:

 

That “No parking” signs be installed on both sides of the driveway of 42-50 Helen Street, for a distance of 2 meters on each side of the driveway.

 

 

 

 

ANNEXURES:

Attached photo

 

 

 

 

 

 

Proposed no parking signs to be installed at a distance of two meters on each side of the driveway

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Y3                    BURNS BAY ROAD- LANE COVE- REQUEST FOR NO STOPPING SIGNS.

 

 

A request has been made by the strata body at 127 Burns Bay Road regarding installation of “No Stopping” signs on either side of their driveway. This particular driveway is located on a bend of a busy road. When large vehicles are parked or stopped close to the driveway it makes entering and exiting the facilities quite dangerous. An inspection of the site was conducted and due to the location of the mentioned driveway (too close to the corner) white lines are not recommended in this case as they may have little or no effect in increasing the visibility of the road.

 

 

RECOMMENDATION:

 

That “No Stopping” signs are to be introduced on both sides of the driveway of 127 Burns Bay Road, for a distance of 2 meters on each side of the driveway.

 

 

 

 

ANNEXURES:

Attached photo

 

 

 

Proposed no-stopping signs to be installed at a distance of two meters on each side of the driveway

 

 

 

 

 

Y4                   23 - 27 STOKES STREET LANE COVE – MEETING HOUSE REDEVELOPMENT - PROPOSED WORK ZONE

 

 

The Meeting House Redevelopment involves the demolition of two existing residential buildings, associate playground structures and the construction of a 40 place Child Care Centre, Community Centre, 6 Residential Units with a mix of 2 and 3 bedrooms and a basement level car park with vehicular access from Stokes Street.

 

Council at its Ordinary Meeting held on the 6 June 2011 resolved to proceed with the    Meeting House Redevelopment. It is anticipated that construction will commence early in July 2011. The expected completion time is scheduled for August/September 2012.

 

To facilitate the construction works a Work Zone/Construction Zone is required immediately at the front of the construction site in Stokes Street for the entire duration of the construction period. The length of the construction zone required is approximately 26 metres and having regard to the existing bus zone adjacent to the site at the front of Goodlet Reserve.

 

The attached Plans show the location of the proposed development.

 

 

RECOMMENDATION:

 

That a “Work Zone” be introduced at the front of No 23-27 Stokes Street Lane Cove for a distance of 27 metres. The proposed Bus Zone extends from the existing Bus Zone to the boundary of No 29 Stokes Street.

 

 

ANNEXURES:

Attached:

·     photos

·     plans

·     Locality map.

 

 

 

 

 

 

 


ATTACHMENT 2

Open Space and Urban Services Division Report No. 21 - Minutes - Lane Cove Traffic Committee 21 June 2011

 

   LANE COVE

TRAFFIC COMMITTEE

MINUTES

 

 

MINUTES OF THE MEETING OF TUESDAY 21 June 2011

 

 

 

 

PRESENT:

 

Nick Karahlis (Chair)               Lane Cove Council

Win Gaffney                            Mayor- Lane Cove Council

Ann Smith                               State MP Representative

Sgt Glen Marks                       Traffic Sergeant, North Shore LAC

Nina Fard                                Lane Cove Council

Tim Sullivan                            Lane Cove Council

Carl Mella                                Roads and Traffic Authority Representative

 

 

 

APOLOGIES:

                                    Kathryn Hawkins Roads and Traffic Authority

 

 

CONFIRMATION OF PREVIOUS MINUTES:

 

The Minutes of April 2011 were confirmed at the meeting without amendments

 

 

 

 

Y1                    GREENWICH ROAD- GREENWICH – REQUEST FOR RESTRICTING PARKING IN FRONT OF THE SHOPS.

 

 

RECOMMENDATION:

THAT:

“2 hours parking 8:00 am -6:00 pm Mon-Fri” be introduced along the side of the Greenwich Road in front of shop number 123 and the neighbouring shops. The 2P zone is proposed to cover the existing unrestricted parking spaces along the kerbside, at the frontage of all the shops. 

 

 

For: Carl Mella, Sgt Glen Marks            

Against: Nil