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Minutes

Ordinary Council Meeting

18 April 2011, 6:35pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.


Ordinary Council 18 April 2011

Minutes

 

PRESENT: Councillor W. Gaffney (Chair), Councillor S. Bennison, Councillor D. Brooks-Horn, Councillor S. Forrest, Councillor I. Longbottom, Councillor K. Mcilroy, Councillor P. Palmer, Councillor A. Smith and Councillor R. Tudge.

 

ALSO PRESENT: General Manager, Executive Manager – Corporate Services, Executive Manager – Environmental Services, Executive Manager – Open Space & Urban Services, Executive Manager – Human Services, Manager – Community Service and Office Manager – Corporate Services.

 

DECLARATIONS OF INTEREST:

Councillor Smith declared a pecuniary interest in Human Services Divisional Report No. 4 – Financial Assistance To Community Groups 2011 To 2012 as she is employed by Lane Cove Community Aid. She indicated she would not take part in discussion or vote on the item.

 

Councillor Longbottom declared a pecuniary interest in Human Services Divisional Report No. 4 – Financial Assistance to Community Groups 2011 To 2012 as he is an external member of the board of Lane Cove Community Aid. He indicated he would not take part in discussion and vote on the item.

 

OPENING OF MEETING WITH PRAYER

The meeting was opened with a prayer by the General Manager, Peter Brown.

 

CONFIDENTIAL ITEMS

Pursuant to section 10A(4), the public were invited to make representations to the council meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed to consider:

 

 

Human Services Division Report No. 4

SUBJECT: Financial Assistance to Community Groups 2011 to 2012

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and financial assistance is used by some organisations for the employment of staff and therefore disclosure of funding arrangements is not in the public interest.

 

 

 

No members of the public made representations.


 

PROCEDURAL MOTION

118

RESOLVED on the motion of Councillors Palmer and Mcilroy that:-

1.       Resolve into Closed Committee to consider business identified, together with any late reports tabled at the meeting.

2.       Pursuant to section 10A(1)-(3) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of section 10A(2) as outlined above.

3.       The correspondence and reports relevant to the subject business be withheld from access to the media and public as required by section 11(2) of the Local Government Act 1993.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Council moved into Closed Committee at 6:38pm. The public and media left the chamber.

 

Closed Committee commenced.

 

Confidential Items

 

Human Services Division Report No. 4

SUBJECT: Financial Assistance to Community Groups 2011 to 2012

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and financial assistance is used by some organisations for the employment of staff and therefore disclosure of funding arrangements is not in the public interest.

 

RECOMMENDATION OF CLOSED COMMITTEE

That Council:-

1.    Grant the following Financial Assistance Grants to Community Groups for 2011 to 2012:-

·         Lane Cove Music & Cultural Association                                                 $1,200

·         Lane Cove Choristers                                                                               $2,000

·         Lane Cove Youth Orchestra                                                                     $4,200

·         Lane Cove Historical Society                                                                    $1,045

·         Centrehouse Community Arts & Leisure                                                 $55,600

·         Centrehouse – Lloyd Rees youth Art Award                                            $6,000

·         Lane Cove Art Society                                                                              $7,800

·         Lane Cove Music                                                                                      $600

·         Lane Cove Concert Band                                                                         $3,025

·         Lane Cove Theatre Company                                                                  $6,880

·         Lane Cove OOSH                                                                                     $910

·         Lane Cove Occasional Care                                                                    $1,200

·         Lane Cove and Mowbray Anglican Church (St Andrews)                           $500

·         Taldumande Youth Services                                                                    $2,000

·         Gore Hill Memorial Cemetery                                                                    $2,000

·         Meeting House – Community Services & Community Bus                     $48,000

·         Women’s Action & Information Group (WAIG)                                         $1,350

·         Lower North Shore Domestic Violence Network

      (Auspice Relationships Australia)                                                             $700

·         Lower North Shore Community Transport                                               $2,000

·         Delvena Women’s Refuge                                                                       $1,000

Councillors Smith and Longbottom left the meeting, the time being 6:43pm

·         Lane Cove Community Aid Service                                                          $215,000

Councillors Smith and Longbottom returned to the meeting, the time being 6:43pm

·         Lane Cove Senior Citizens Centre Club                                                  $900

·         Greenwich / Lane Cove Computer Pals                                                   $2,500

·         Lane Cove Community Men’s Shed                                                         $1,700

·         Longueville Uniting Church                                                                       $1,591

·         Australian Chinese Community Association of NSW                              $1,800

·         Recreation Rendevous                                                                             $1200

·         Easy Care Gardening Community Assist Lawn Mowing (CALM)            $600

·         Willoughby Council Constant Companion                                                $2,025

·         Anzac Day Ceremony                                                                              $600

·         LC Bowling and Recreation Club (50% rates subsidy)                            $3,746

·         Pottery Gardens Aged homes (100% rates subsidy)                               $10,920

·         Birrahlee Kindergarten (100% rates subsidy)                                          $4,920

·         Longueville Sporting Club (50% rates subsidy)                                        $4,420

·         Chatswood South Uniting Church (electricity subsidy)                            $675

·         Recreation Rendevous (foregone rent)                                                    $1,820

2.   Give Public Notice of the proposed Financial Assistance Grants to Community Groups for 2011 to 2012, and subject to no objections being received, grant the funds as outlined in this report.

3.   Host the Community Grants Presentation Ceremony on 3 August 2011 as part of the Financial Assistance Grants process.

 

PROCEDURAL MOTION

119

RESOLVED on the motion of Councillors Tudge and Gaffney that Council move out of Closed Committee and into Open Council.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

 

ACKNOWLEDGEMENT OF COUNTRY

The Mayor gave an acknowledgement of Country.

 

WEBCASTING OF COUNCIL MEETING

The Mayor advised those present that the Meeting was being webcast.


 

SUSPENSION OF STANDING ORDERS

120

RESOLVED on the motion of Councillors Longbottom and Smith that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

PUBLIC FORUM

Brian McDonald, 46 Gordon Cres Lane Cove, opposing the rezoning of the area north of Stringybark Creek to high density residential.

 

RESUMPTION OF STANDING ORDERS

121

RESOLVED on the motion of Councillors Palmer and Gaffney that Standing Orders be resumed.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

CONFIDENTIAL ITEMS

The following recommendations in Closed Committee were read to the meeting by the General Manager, prior to being adopted:

 

Human Services Division Report No. 4

SUBJECT: Financial Assistance to Community Groups 2011 to 2012

122

RESOLVED on the motion of Councillors Longbottom and Tudge that Council:-

1.    Grant the following Financial Assistance Grants to Community Groups for 2011/2012:-

·         Lane Cove Music & Cultural Association                                                          $1,200

·         Lane Cove Choristers                                                                                       $2,000

·         Lane Cove Youth Orchestra                                                                              $4,200

·         Lane Cove Historical Society                                                                            $1,045

·         Centrehouse Community Arts & Leisure                                                          $55,600

·         Centrehouse – Lloyd Rees youth Art Award                                                     $6,000

·         Lane Cove Art Society                                                                                       $7,800

·         Lane Cove Music                                                                                               $600

·         Lane Cove Concert Band                                                                                  $3,025

·         Lane Cove Theatre Company                                                                           $6,880

·         Lane Cove OOSH                                                                                             $910

·         Lane Cove Occasional Care                                                                             $1,200

·         Lane Cove and Mowbray Anglican Church (St Andrews)                                 $500

·         Taldumande Youth Services                                                                             $2,000

·         Gore Hill Memorial Cemetery                                                                            $2,000

·         Meeting House – Community Services & Community Bus                              $48,000

·         Women’s Action & Information Group (WAIG)                                                  $1,350

·         Lower North Shore Domestic Violence Network

     (Auspice Relationships Australia)                                                                      $700

·         Lower North Shore Community Transport                                                        $2,000

·         Delvena Women’s Refuge                                                                                $1,000

·         Lane Cove Senior Citizens Centre Club                                                           $900

·         Greenwich / Lane Cove Computer Pals                                                           $2,500

·         Lane Cove Community Men’s Shed                                                                  $1,700

·         Longueville Uniting Church                                                                                $1,591

·         Australian Chinese Community Association of NSW                                       $1,800

·         Recreation Rendevous                                                                                      $1,200

·         Easy Care Gardening Community Assist Lawn Mowing (CALM)                     $600

·         Willoughby Council Constant Companion                                                        $2,025

·         Anzac Day Ceremony                                                                                       $600

·         LC Bowling and Recreation Club (50% rates subsidy)                                     $3,746

·         Pottery Gardens Aged homes (100% rates subsidy)                                       $10,920

·         Birrahlee Kindergarten (100% rates subsidy)                                                   $4,920

·         Longueville Sporting Club (50% rates subsidy)                                                $4,420

·         Chatswood South Uniting Church (electricity subsidy)                                     $675

·         Recreation Rendevous (foregone rent)                                                             $1,820

 2.   Give Public Notice of the proposed Financial Assistance Grants to Community Groups for 2011 to 2012, and subject to no objections being received, grant the funds as outlined in this report.

3.    Host the Community Grants Presentation Ceremony on 3 August 2011 as part of the Financial Assistance Grants process.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Councillors Smith and Longbottom left the meeting, the time being 7:12pm.

 

Human Services Division Report No. 4

SUBJECT: Financial Assistance to Community Groups 2011 to 2012

123

RESOLVED on the motion of Councillors Tudge and Mcilroy that Council grant $215,000 in Financial Assistance to the Lane Cove Community Aid Service for 2011 to 2012.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Mcilroy, Palmer and Tudge (Total 7).

Against the Motion were Nil (Total 0).

Absent were Councillors Smith and Longbottom (Total 2).

 

Councillors Smith and Longbottom returned to the meeting, the time being 7:13pm.

 

Order of the Day No. 8

SUBJECT: DEPARTURE OF FATHER MARTIN MAUNSELL

The Mayor ruled the Motion to be a Matter of Urgency.

124

RESOLVED on the motion of Councillors Longbottom and Gaffney that Council:-

1.      Write to Father Maunsell thanking him for his 7 year contribution to the Lane Cove Community and wishing him well on his next posting;

2.      Present Father Maunsell with an appropriate Council gift; and

3.      Write to the Archbishop in appreciation of Father Maunsell’s work.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

 

Order of the Day No. 9

SUBJECT: leave of absence for councillor mcIlroy

125

RESOLVED on the motion of Councillors Gaffney and Palmer that a leave of absence be granted to Councillor Mcilroy for the Council meeting of the 16 May, 2011.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 4 APRIL 2011

126

RESOLVED on the motion of Councillors Smith and Mcilroy that the minutes of the Ordinary Council meeting held on the 4 April 2011 be received.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

127

RESOLVED on the motion of Councillors Smith and Mcilroy that the minutes of the Ordinary Council meeting held on the 4 April 2011 be confirmed.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

 

Orders Of The Day

 

Order Of The Day No. 7

SUBJECT: Council and Committee Meeting Schedule - May 2011 

128

RESOLVED on the motion of Councillors Mcilroy and Smith that the Council and Committee Meeting Schedule for May 2011 be adopted.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

 

Corporate Services Division Reports

 

Corporate Services Division Report No. 14

SUBJECT: Goods and Services Tax Certificate of Compliance

129

RESOLVED on the motion of Councillors Mcilroy and Gaffney that the Certificate of Compliance, shown as attachment AT-1 to the report, for Council’s GST obligations be signed by the Mayor, the Deputy Mayor, the General Manager, and the Responsible Accounting Officer for the period 1 May 2010 to 30 April 2011.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 


 

Environmental Services Division Reports

 

Environmental Services Division Report No. 6

SUBJECT: Sustainability Advisory Committee - Nomination of Community Representative

130

RESOLVED on the motion of Councillors Mcilroy and Gaffney that Council defer the appointment of one person from the nominations  as a community representative for the Sustainability Advisory Committee until the Council Meeting of the 16 May 2011.

 

For the Motion were Councillors Bennison, Brooks-Horn, Gaffney, Longbottom, Mcilroy, Smith and Tudge (Total 7).

Against the Motion were Councillors Forrest and Palmer (Total 2).

 

Environmental Services Division Report No. 8

SUBJECT: Funding under Round 2 of Sustainability Small Grants Program

131

RESOLVED on the motion of Councillors Palmer and Forrest that Council:-

1.    Subject to part 2., provide funds under Round 2 of the Sustainability Small Grants Program for the following projects:-

·     $2000 – Bike North Inc;

·     $2000 – Greenwich Public School;

·     $1700 – KU Greenwich Community Pre School;

·     $2000 – Lane Cove Community Aid Service; and

·     $2000 – Permaculture Sydney North.

2.    Give Public Notice of the proposed funding under Round 2 of the Sustainability Small Grants Program, and subject to no objections being received, grant the funds as outlined in part 1 above.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Environmental Services Division Report No. 2

SUBJECT: Tender for Photovoltaic Panels

132

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that:-

1.      The appointment of a Tenderer be deferred; and

2.      The General Manager provide a report back to Council with the following information;

a.      Cost / Benefit analysis between existing electricity costs and the use of Photovoltaic Panels;

b.      The pay-back period for the Purchase of Photovoltaic Panels;

c.      In terms of ‘Greenhouse Gas Emissions’ how is the reductions achieved and by how much (i.e. reduction of Greenhouse Gas Emissions per annum);

d.      In regard to (c), whether or not the Photovoltaic Panels have a diminishing Greenhouse Gas Emissions and if so, what is the expected Greenhouse Gas Emission life time and what is the rate diminution; and

e.      A breakdown of the costs of the project and the funding sources be provided.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Smith and Tudge (Total 8).

Against the Motion was Councillor Palmer (Total 1).

 

Environmental Services Division Report No. 10

SUBJECT: DCP Draft Amendment 1 - Outstanding Items

133

RESOLVED on the motion of Councillors Smith and Tudge that Council:-

1.         Adopt Part C Diagram 5: Dwelling House Height as shown in AT-1 to the report.

2.         Adopt solar access provisions for commercial/mixed use solar access objectives and provisions for inclusion in Locality 3 Little Lane and delete Part D – Locality 3, 4.4.  Objective 3 and Provisions (d) and (e) as shown in AT-2 to the report.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Environmental Services Division Report No. 11

SUBJECT: Delegated Authority Report - March 2011

134

RESOLVED on the motion of Councillors Mcilroy and Brooks-Horn that the report be received and noted.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

 

Human Services Division Reports

 

Human Services Division Report No. 5

SUBJECT: Request to Northern Sydney Regional Organisation of Councils (NSROC) to fund Aboriginal Education

135

RESOLVED on the motion of Councillors Forrest and Mcilroy that the matter be deferred and a full report come back to Council regarding the program.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Environmental Services Division Report No. 12

SUBJECT: Sustainable Development Award

136

RESOLVED on the motion of Councillors Palmer and Forrest that Council expand its annual citizenship awards to include a Sustainable Development award.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Procedural Motion

137

RESOLVED on the motion of Councillors Mcilroy and Smith that the Services and Resources Committee items be brought into Open Council and dealt with as the last item.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

SERVICES AND RESOURCES COMMITTEE ITEMS

 

Corporate Services Division Report No. 15

SUBJECT: Statement of Investments as at 31 March 2011

138

RESOLVED on the motion of Councillors Smith and Mcilroy that the report “Statement of Investments as at 31st March 2011” be received and noted.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Corporate Services Division Report No. 16

SUBJECT: Legal Expenses for March 2011

139

RESOLVED on the motion of Councillors Smith and Mcilroy that the Legal Expenses for March 2011 be received and noted.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

CLOSE

 

The meeting closed at 8:10pm.

 

Confirmed at the Ordinary Council Meeting of 2 May 2011, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

********* END OF MINUTES *********