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Agenda

Ordinary Council Meeting

7 February 2011

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Monday

7 February 2011 commencing at 6:30pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully



Peter Brown

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Win Gaffney. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access)  Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 7 February 2011

TABLE OF CONTENTS

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

NOTICE OF WEBCASTING OF MEETING

 

ACKNOWLEDGMENT TO COUNTRY

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

Confidential Items

 

1.       Human Services Division Report No. 1

SUBJECT: Possums Corner Child Care Centre

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and financial assistance is used by some organisations for the employment of staff and therefore disclosure of the funding arrangements is not in the public interest.

 

2.       General Managers Report No. 1

SUBJECT: Senior Staff Matter

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and that the matter pertains to the employment of staff.

 

3.       Open Space and Urban Services Division Report No. 3

SUBJECT: Standish Street - Partial Road Closure

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the council; or (iii) reveal a trade secret; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and the report includes details of the valuation Council has received for the property and disclosure would impact on the possible purchase process.  

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 


CONFIRMATION OF MINUTES

 

4.      ORDINARY COUNCIL MEETING - 06 DECEMBER 2010

 

Mayoral Minutes

 

5.       Mayoral Minute No. 1

SUBJECT: Financial Contribution to the Queensland Premier's Disaster Relief Appeal

 

Orders Of The Day

 

6.       Order Of The Day No. 1

SUBJECT: Citizenship Ceremony - Wednesday 2 March 2011

 

Corporate Services Division Reports

 

7.       Corporate Services Division Report No. 2

SUBJECT: 2011 National General Assembly of Local Government

 

8.       Corporate Services Division Report No. 3

SUBJECT: Recommendations from NSW Standing Committee Inquiries into Grafitti and Public Infrastructure and Public Funding of Local Government Election Campaigns

 

9.       Corporate Services Division Report No. 4

SUBJECT: Infrastrucuture Levy - Change of Categorisation

 

Open Space and Urban Services Division Reports

 

10.     Open Space and Urban Services Division Report No. 1

SUBJECT: Go Get Car Scheme - Car Space Valuation

 

Environmental Services Division Reports

 

11.     Environmental Services Division Report No. 53

SUBJECT: Delegated Authority Report - December 2010

 

12.     Environmental Services Division Report No. 2

SUBJECT: Extended Notification of Standard Development Applications During the Christmas Period

 

13.     Environmental Services Division Report No. 3

SUBJECT: Sydney Harbour Councils Group

 

Human Services Division Reports

 

14.     Human Services Division Report No. 2

SUBJECT: Public Art Advisory Committee Charter  

 

 

 

 

         


Ordinary Council Meeting 7 February 2011

Mayoral Minute No. 1

 

 

Reference:    Mayoral Minute No. 1

Subject:          Financial Contribution to the Queensland Premier's Disaster Relief Appeal    

Record No:    SU16 - 3288/11

Author(s):       Councillor Win  Gaffney 

 

 

Executive Summary

 

As you will be aware, in late December 2010 and early January 2011 much of Queensland was effected by significant and wide spread flooding, leading three quarters of the state to be declared a disaster zone. Many communities have been devastated and many families have lost everything. According to the QLD Government website the initial cost of the damage was estimated at $1 billion, and the likely reduction in Australia’s GDP at $30 billion.

 

We have witnessed in stark detail through the widespread media coverage the overwhelming effect the floods have had on ordinary families, essential businesses and communities generally. It is at times like these that we should also step in to assist our interstate neighbours. With this in mind I propose that it would be appropriate for Lane Cove Council to make a donation of $10,000 towards the QLD Premier’s Disaster Relief Appeal to assist with recovery work and support of those effected by the floods.

 

It will be necessary for Council to give notice of this financial contribution in accordance with the Local Government Act, 1993.

 

 

RECOMMENDATION

 

That, subject to the matter being advertised and no objections being received, Council give a one off financial contribution of $10,000 to the QLD Premier’s Disaster Relief Appeal.

 

 

 

 

 

 

Councillor Win  Gaffney

Mayor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

       


Ordinary Council Meeting 7 February 2011

Order Of The Day No. 1

 

 

Reference:    Order Of The Day No. 1

Subject:          Citizenship Ceremony - Wednesday 2 March 2011    

Record No:    SU28 - 3714/11

Author(s):       Millie  Stephen 

 

 

Executive Summary

 

A Citizenship Ceremony will be conducted in the Council Chamber on Wednesday 2 March 2011 commencing at 7:00pm. A Councillor is required to attend the Ceremony and speak to new Citizens about Local Government. 

 

 

RECOMMENDATION

 

That a Councillor nominate to attend the Citizenship Ceremony on 2 March 2011 and speak to new Citizens about Local Government.

 

 

 

 

 

 

Peter Brown

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

    


Ordinary Council Meeting 7 February 2011

Corporate Services Division Report No. 2

 

 

Reference:    Corporate Services Division Report No. 2

Subject:          2011 National General Assembly of Local Government    

Record No:    SU204 - 3275/11

Author(s):       Ian  Naylor 

 

 

Executive Summary

 

Council has received correspondence from the Australian Local Government Association inviting Councillors to attend the 2011 National General Assembly of Local Government to be held at the National Convention Centre in Canberra from 19 − 22 June 2011.  The report recommends that Council gives consideration to sending a representative and submitting motions to the 2011 National General Assembly.

 

Discussion

 

The National General Assembly of Local Government typically attracts more than 700 mayors, councillors and senior officers from councils across Australia and is an opportunity to contribute to the development of national local government policy. The theme for this years National General Assembly of Local Government is:- 'Growing with our Community − Partnership, Place and Position'. A Draft Program for the National General Assembly is shown attached as AT-1.

 

Motions for the National General Assembly Business Papers must follow the following principles:-

1.    Fall under one of the themes − Partnership, Place, and Position;

2.    Be relevant to the work of local government nationally; and

3.    Complement or build on the policy objectives of state and territory associations.

 

To assist Councils in preparing motions, a Discussion Paper has been prepared and is shown attached as AT-2. Motions are required to be submitted to the Australian Local Government Association no later than 22 April 2011.

 

The approximate cost of the conference is $1400 including registration, accommodation and two formal dinners.  There is sufficient funding in the Councillors Continuing Education Account to cover this amount.

 

 

RECOMMENDATION

That Council give consideration to sending a representative and submitting motions to the 2011 National General Assembly of Local Government.

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

2011 National General Assembly Draft Program

3 Pages

 

AT‑2 View

2011 National General Assembly Discussion Paper

12 Pages

 

 

 


Ordinary Council Meeting 7 February 2011

Corporate Services Division Report No. 3

 

 

Reference:    Corporate Services Division Report No. 3

Subject:          Recommendations from NSW Standing Committee Inquiries into Grafitti and Public Infrastructure and Public Funding of Local Government Election Campaigns    

Record No:    SU3137 - 3367/11

Author(s):       Ian  Naylor 

 

 

Executive Summary

 

During 2010 Council made submissions to two NSW Standing Committee Inquiries into Graffiti and Public Infrastructure and Public Funding of Local Government Electoral Campaigns. The purpose of this report is to advise Council that these Inquiries have now concluded and to report back to Council the recommendations of the Inquiries.  It is recommended that Council receive and note this report.

 

Discussion

 

NSW Standing Committee on Public Works - Inquiry into the Impact of Graffiti on Public Infrastructure

 

At the Council Meeting of 3 May 2010, Council considered a report advising that the NSW Standing Committee on Public Works was conducting an inquiry into the impact of graffiti and how to reduce and mitigate the effects of graffiti on public infrastructure. After consideration of this report, Council resolved to make a submission to the inquiry, Council’s submission is shown attached as AT-1.

 

As well as considering submissions, the Standing Committee also requested Council representatives to attend the Inquiry to answer questions about graffiti and provide further input.  Council’s Executive Manager – Open Space and Urban Services attended the Inquiry on Council’s behalf.

 

The NSW Standing Committee on Public Works finalised their Inquiry in November 2010 and published their findings including making the following recommendations:-

 

1.    The Committee supports the current trials of single site graffiti clean-ups by the Anti Graffiti Action Taskforce within the Blacktown and Mosman local government areas. (This project is trialling a single agency being responsible for managing graffiti removal on all NSW Government assets within Blacktown and Mosman local government areas.) The Committee intends to revisit the outcomes in 2011 with a view to this approach being expanded into other local government areas.

 

2.    The NSW Government should consider increasing current penalties for graffiti offences.

 

3.    The NSW Government should amend the Graffiti Control Act 2008 to introduce an offence of secondary supply of graffiti implements to minors who are known graffiti offenders.

 

4.    The NSW Government should conduct a public education campaign to promote the use of the Crime Stoppers hotline as a method of reporting graffiti.

 

5.    Where appropriate, councils should consider providing a dedicated graffiti hotline to encourage the reporting of graffiti within their area.

 

6.    All councils and NSW state infrastructure providers should actively report significant graffiti damage to NSW Police.

7.    All councils and NSW state infrastructure providers should subscribe to the Australian Graffiti Register.

 

8.    All NSW government state infrastructure providers should establish an allocated budget for graffiti prevention and clean-up.

 

9.    Local Councils which are facing significant costs as a result of graffiti vandalism should consider the use of special levies as a method of providing additional funding.

 

10. The Committee supports and encourages the use of Crime Prevention Through Environmental Design through State Environmental Planning Policies, Development Control Plans and other planning instruments.

 

It should be noted that prior to the Inquiry, Council had already implemented recommendations 5, 7, 8 and 9 and Recommendation 10 will be covered by a strategy in the Draft Community Strategic Plan.

 

Joint Standing Committee on Electoral Matters – Inquiry into Public Funding of Local Government Election Campaigns

 

 

At the Council Meeting of 6 September 2010, Council considered a report advising that the NSW Joint Standing Committee on Electoral Matters was conducting an inquiry into the Public Funding of Local Government Election Campaigns. After consideration of this report, Council resolved to make a brief submission to the inquiry, Council’s submission is shown attached as AT-2.

 

The Joint NSW Standing Committee on Electoral Matters finalised their inquiry in December 2010 and published their findings including making the following recommendations:-

 

1.    The Committee recommends that the findings of this inquiry be further reviewed, based on an evaluation of the operation of the November 2010 changes to the Election Funding and Disclosures Act 1981.

 

2.    The Committee recommends that the Premier introduce legislation to reform the political finance regime for local government election campaigns, including the introduction of a public funding scheme.

 

3.    The Committee recommends that a cap on donations to local government election campaigns be introduced.

 

FINDING 1: That in developing legislation for donation caps consideration be given to:-

·   consistency with the donation caps applicable for state election campaigns; and

·   the arguments made by the Independent Commission Against Corruption and the Electoral Commissioner for lower donation caps than those adopted for state government election campaigns.

 

4.    The Committee recommends that expenditure caps be introduced for local government election campaigns.

 

5.    The Committee recommends that expenditure caps for local government election campaigns be based on an amount per elector and that there be consistent caps on expenditure for grouped and ungrouped candidates.

6.    The Committee recommends that there be a separate expenditure cap for candidates for the position of popularly elected mayor, based on an amount per elector across the local government area.

 

7.    The Committee recommends that there be a separate state-wide expenditure cap for registered political parties contesting local government elections.

 

8.    The Committee recommends that the expenditure cap for local government election campaigns reflect the reasonable cost of communicating with electors in a local government area or ward.

 

9.    The Committee recommends that the regulated period for expenditure caps for local government election campaigns should be consistent with that implemented for state election campaigns, that is, 6 months.

 

10. The Committee recommends that if candidates in local government elections are subject to expenditure caps, then advertising and communication by third parties also be regulated.

 

11. The Committee recommends that disclosure requirements be strengthened so that donations and expenditure are required to be attributed to a candidate or group in a particular local government area.

 

12. The Committee recommends that the public funding model for local government election campaigns be based on the reimbursement of a percentage of expenditure (subject to an expenditure cap), provided that a candidate or group achieves a certain threshold percentage of primary votes.

 

13. The Committee recommends that the State government be responsible for financing the public funding of local government election campaigns.

 

14. The Committee recommends that, to ensure compliance with disclosure requirements, public funding could be introduced in the form of an allowance to candidates and groups to assist with the costs of auditing as required under the Election Funding and Disclosures Act.

 

15. The Committee recommends that compliance monitoring and penalties for breaches are consistent with those applying at a State level.

 

16. The Committee recommends that, in considering the above recommendations, the Premier have regard to the forthcoming research report to be published by the Electoral Commissioner.

 

RECOMMENDATION

That the report be received and noted.

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Submission to Senate Inquiry on the Effects of Graffiti

14 Pages

 

AT‑2 View

Submission for Joint Standing Committee Inquiry into Public Funding of Local Government Election Campaigns

1 Page

 

 


Ordinary Council Meeting 7 February 2011

Corporate Services Division Report No. 4

 

 

Reference:    Corporate Services Division Report No. 4

Subject:          Infrastrucuture Levy - Change of Categorisation    

Record No:    SU4162 - 3369/11

Author(s):       Craig Wrightson 

 

 

Executive Summary

 

The report recommends Council rescind part 2 of its previous decision in relation to the Infrastructure Levy, and apply for a levy under an amended section on a permanent basis.

 

Background

 

Council at its meeting of 6 December 2010, resolved:-

“1.  The report be received and noted;

2.   Council apply under s508A of the Local Government Act 1993 to implement a 7.5% (Nett 6%) special variation on all rateable properties for a seven year period; and

3.   A plan for expenditure of the levy be developed for Council.”

 

Discussion

 

At the time Council the report was written, IPART who are responsible for considering special rate variation applications, had not released their guidelines. The guidelines were subsequently released and Council staff recently met with IPART and Department of Local Government staff where this matter was discussed. The meeting concluded that Council should apply under s508(2) of the Local Government Act 1993, not s508A of the Local Government Act 1993, as the increase would be implemented in one year.

 

The issue of infrastructure provision was also discussed at length in the meeting, and the widespread nature of the problem for all levels of government. Given that addressing the Infrastructure backlog will take many years and maintaining infrastructure in acceptable condition is ongoing, it is now proposed that a permanent increase be sought, similar to the Sustainability Levy.

 

To achieve this it is proposed that Council rescind part 2 of its previous decision, and resolve to proceed under the amended section.

 

The exhibition for the Levy commenced on 2 February and will conclude Wednesday 16 March. Council is required to submit the results and application information to IPART by 23 March.

 

 

RECOMMENDATION

 

That :-

1.   Council rescind part 2 of its resolution of 6 December 2010, viz ” Council apply under s508A of the Local Government Act 1993 to implement a 7.5% (Nett 6%) special variation on all rateable properties for a seven year period; and

2Council apply under s508(2) of the Local Government Act 1993 to implement a 7.5% (Nett 6%) special variation on all rateable properties on a permanent basis.

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.


Ordinary Council Meeting 7 February 2011

Open Space and Urban Services Division Report No. 1

 

 

Reference:    Open Space and Urban Services Division Report No. 1

Subject:          Go Get Car Scheme - Car Space Valuation    

Record No:    SU1397 - 3342/11

Author(s):       Wayne Rylands 

 

 

Executive Summary

 

Council currently imposes a number of long term parking fees for commuters that park within the Lane Cove Town Centre.

 

Council has recently approved the provision of a ‘Go Get’ car space in Rosenthal Avenue. ‘Go Get’ is a commercial enterprise that provides environmental benefits by reducing the need to privately own a vehicle. The vehicle provided can be utilised by numerous parties, much the same way a rental vehicle can. However, ‘Go Get’ is more convenient and only utilises environmentally sensitive vehicles.

 

The question of imposing a market rent for the ‘Go Get’ allocated car space in Rosenthal Avenue was raised at the Council meeting of 18 October 2010.  This report examines what is considered to be a fair market rental that could be paid for this car space based on commercial factors. However, due to the environmental benefits, and Council’s support for this scheme, it is considered appropriate to finance this rent through the Sustainability Levy.

 

Background

At the Council meeting of 18 October 2010, Council resolved:-

“That staff report back to Council regarding the market rent for the car space currently allocated to the Go Get Car Scheme; and any subsidy to be funded by the Sustainability Levy via a transfer from the Sustainability Levy reserve to the general reserve.”

 

Discussion

Council currently has three long term parking rates for anyone wishing to park in the Lane Cove Town Centre.  The first is a Business Parking Permit that is charged out at $1350pa + GST. This permit allows the owner to park unrestricted in any of the 3 Hour parking spaces provided throughout the Town Centre.

The second type of long term parking is the All Day Pay Parking provided in the Birdwood Avenue Car Park. This is currently charged at $1.00p/h + GST. A daily payment is $11. This equates to $55 per week. If applied for 48 weeks (assuming 4 weeks annual leave per year), the annual cost of one of these car spaces would be $2,640pa.

The third long-term parking option is the fourteen undercover spaces provided in the Level 2 pan handle of the Market Square Car Park. The spaces have been provided as long-term parking because of the difficulty of including them within the main car park management system. These spaces are being leased for $2,400pa + GST.

The ‘Go Get’ dedicated car space is provided on Rosenthal Avenue, south of Rosenthal Lane.

It is considered that a fair market rent for this car space would be less than that paid for a dedicated car space in the Market Square Car Park, but would be more than that paid for a Business Parking Permit (where permit holders have to find a space in any 3 hour parking area). The reasoning for determining this fee is:

(i)         The car space on Rosenthal Avenue is restricted to vehicles from ‘Go Get’. Any illegally parked vehicles will be infringed.

(ii)        Research has found that one car share vehicle helps to replace up to seven (7) privately owned vehicles, and provides incentives for people to utilise public transport and travel modes other than private motor vehicles.

 

Conclusion

Due to the environmental benefits of reducing car ownership, but taking into account that ‘Go Get’ is a commercially operated business, it is considered that a fair market rent of $1,850 + GST could be imposed on the ‘Go Get” Car Scheme car space in Rosenthal Avenue, and that it could be funded by the Sustainability Levy in accordance with Council’s previous resolution.

 

 

RECOMMENDATION

 

That a market rent of $1,850 + GST be imposed on the car space in Rosenthal Avenue for the ‘Go Get” Car Scheme and that this rent be funded by the Sustainability Levy due to the environmental benefits that the scheme will bring.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 7 February 2011

Environmental Services Division Report No. 53

 

 

Reference:    Environmental Services Division Report No. 53

Subject:          Delegated Authority Report - December 2010    

Record No:    SU1863 - 2382/11

Author(s):       Angela  Panich 

 

 

 

During the month of December 2010 a total of 47 Development Applications were determined under delegation by staff and four (4) by Council.  In addition, four (4) Construction Certificates and 12 Privately Certified Construction Certificates were issued.  There were seven (7) Privately Certified Complying Developments.

 

Developments under the new State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 in December were:-

 

                        Office Fitout                -           73 Longueville Road, Lane Cove;

                        Office Fitout                -           154 Pacific Highway, Greenwich;

                        Inground Pool              -           15 Currawong Avenue, Lane Cove West;

                        Dwelling                      -           14 Wallace Street, Greenwich;

                        Change of Use            -           60 Burns Bay Road, Lane Cove;

                        Awning/Pergola           -           3 Surada Avenue, Riverview; and

                        Dwelling                      -           20 Bridge Street, Lane Cove.

 

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Development Application List for December 2010

7 Pages

 

 

 


Ordinary Council Meeting 7 February 2011

Environmental Services Division Report No. 2

 

 

Reference:    Environmental Services Division Report No. 2

Subject:          Extended Notification of Standard Development Applications During the Christmas Period    

Record No:    SU1802 - 3381/11

Author(s):       Michael Mason 

 

 

Executive Summary

 

Council at its meeting of 6 December 2010 resolved as a matter arising, to call for a report to increase the Christmas notification period for standard development applications from the current 21 days after the second Monday in December.  This report details measures implemented for the (2010-2011) Christmas period and provides a draft practice for Council’s consideration.

 

Background

 

Council at it’s meeting of 6 December 2010 resolved:-

 

Matter Arising

 

475 Resolved on the motion of Councillors Smith and Bennison that a report be prepared for Council with regards to extending the notification period for Development Applications received during the Christmas period.”

 

The Lane Cove policy for notification of standard development proposals is 14 days.  Non standard development proposals are notified in accordance with the relevant regulation of the EP&A Act and can be up to 30 days for State significant and advertised development.  Complying developments are not notified prior to determination and a change of use application where no building work is involved does not require notification in commercial or industrial zones.

 

Standard development applications include dwelling houses that do not qualify as complying development and amendments to existing consents (Section 96 applications).  In short, any land use application that is not covered by the particular non standard or complying provisions above is notified for the standard 14 day notification period.

 

Council’s Notification Policy (BO2001) shown as AT-1 does not specifically address the need for an extended notification period and Council has operated the following practice.

 

Council staff have exercised an extended Christmas notification period for a number of years where development applications received after the second Monday of December are notified for 21 days rather than the standard 14 days. The purpose of this practice has been to enable neighbours and affected residents who may be away a reasonable time in which to view plans and make comment.

 

The above resolution arose in response to a concern that an affected party was away and failed to lodge an objection to a development proposal on the grounds that the Christmas notification period was too short.

 

Response

 

In response to the above matter arising, the Christmas notification period was extended to 28 days for all standard development proposals lodged after Monday the 13 December 2010.  The extended 28 days notification period was maintained until 4 January 2011 for all applications lodged between 13 December 2010 and 4 January 2011.  Thereafter standard applications were notified on a decreasing scale each day from the 28 day extended Christmas notification period.

 

The following table details the extended Christmas notification period for 2010-2011:-

 

PERIOD                                                                      NOTIFICATION PERIOD

 

13 December 2010 to 4 January 2011                       All DAs received during this period were                                                                                notified for 28 days

 

5 – 17 January until 1 February 2011*                        All DAs received during this period were                                                                                notified on a decreasing scale by one                                                                                    day from 28 days

 

18 January 2011                                                         All DAs received after this date resume normal notification (14 days)

 

*    For the period January 5 to January 17 2011 the notification period decreased each day from the 28 day notification period until 18 January when normal notification period of 14 days applied.

 

The following examples highlight the decreasing notification period:-

DA received on 14 December is notified until 11 January 2011.       

DA received on 4 January is notified until 1 February 2011. 

DA received on 5 January is notified until 1 February 2011. 

DA received on 6 January is notified until 1 February 2011.

DA received on 7 January is notified until 1 February 2011. 

DA received on 17 January is notified until 1 February 2011.           

DA received on 18 January is notified until 1 February 2011.           

DA received on 19 January is notified until 2 February 2011.

 

Comment

 

No adverse comments have been received against the new extended Christmas notification period and it is open to Council to adopt an extended Christmas notification period for standard development proposals in the following terms.

 

Draft Practice

 

From the second Monday of each December until the first Monday of January of the following year standard development applications are to be notified a minimum of 28 days.  All standard development applications received after the first Monday of the New Year are to be notified on a decreasing scale by one day per day from the 28 days.

 

This practice seeks to address the competing interests between providing a reasonable notification period for development applications and the need to process applications in a timely manner.  The above notification, if adopted, will however add a maximum of 14 days to the processing of each development application received during the Christmas period.

 

 

 

RECOMMENDATION

 

That Council give consideration to extending the practice of extending the notification period for standard development applications for the December/January holiday season.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Notification Policy for Development Applications

3 Pages

 

 

 


Ordinary Council Meeting 7 February 2011

Environmental Services Division Report No. 3

 

 

Reference:    Environmental Services Division Report No. 3

Subject:          Sydney Harbour Councils Group    

Record No:    SU4319 - 3669/11

Author(s):       Stephanie Bashford 

 

 

Executive Summary

Council is requested to endorse an updated version of the “Our Harbour” Agreement, to which Lane Cove is already an existing signatory. The request arose at a meeting of the Sydney Harbour Councils group held on 13 January 2011. All member councils are asked to make the endorsement of the Agreement. A copy of the Our Harbour Agreement for endorsement, and the relevant resolution of the meeting, are contained in a request in a letter from Hunters Hill Council dated 2 February 2011. A copy of the letter is attached at AT-1.

Background

The Sydney Harbour Councils group meets on an ad hoc basis as relevant issues arise affecting the foreshore lands and their relationship with the harbour. The group last met on 1 March 2007 to discuss, in particular, new leasing agreements for foreshore property owners with jetties and other marine structures.

Discussion

The recent meeting was held to update members on a range of issues, including the recommendation to update the Our Harbour Agreement to omit outdated content. The current Agreement was undertaken approximately five years ago.

A copy of actions arising from the meeting of 13 January 2011 is attached at AT-2.  A copy of the minutes from the meeting is attached at AT-3. The meeting was attended by the Mayor, Executive Manger – Human Services as acting General Manager and the Manager – Strategic Planning, as well as NSROC’s Executive Director.

Conclusion

The Sydney Harbour Councils group aims to take actions to ensure the preservation of values and principles relating to Sydney Harbour and its catchment through liaison and coordination between councils and the NSW Government.  Council is requested to support these aims by endorsing an updated version of the Our Harbour Agreement to which Lane Cove it is already a signatory.

 

 

RECOMMENDATION

That Council endorse the updated version of the Our Harbour Agreement dated 3 February 2011, shown attached as AT-1.

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Sydney Harbour Councils Summary Letter from Hunters Hill Council 2 February 2011

9 Pages

 

AT‑2 View

Sydney Harbour Councils Action Sheet from 13 January 2011

2 Pages

 

AT‑3 View

Sydney Harbour Council Minutes from 13 January 2011

5 Pages

 

 

  


Ordinary Council Meeting 7 February 2011

Human Services Division Report No. 2

 

 

Reference:    Human Services Division Report No. 2

Subject:          Public Art Advisory Committee Charter    

Record No:    SU2509 - 3616/11

Author(s):       Jane  Gornall 

 

 

Executive Summary

The report recommends the adoption of a cultural action plan for Lane Cove.

Background

In January 2005, Council’s first cultural policy, “Expressing Our Culture – A Cultural Action Plan for Lane Cove” was released.  This award winning document ran to forty-seven pages and included 162 recommendations in four key areas.  One of the key areas of “Our Spaces” included “Ensure that Lane Cove is rich in public art” as a goal and “Develop a Public Art Policy in consultation with the community, Council and Council staff” as a key action.

Council engaged Pamille Berg AO to work as a consultant to assist Council staff in the development of a Public Art Policy for Lane Cove.

Council in November 2010 adopted the draft “Lane Cove Public Art Policy and Implementation Plan” dated 19 October 2009.

As part of the adoption of the Policy and Implementation Plan, Council resolved to:-

“establish a Public Art Advisory Committee; and that a further report come back to Council with a draft charter for the Committee.”

A copy of the draft Charter is attached for Council’s consideration (AT-1).

Discussion

Pamille Berg AO as part of her consultancy in regard to Public Art provided for the establishment of a Public Art Advisory Committee. The composition and working of the Committee was documented in the Public Art Policy – Section 7 – p23-26.

Ms. Berg provided the following three principles to underlie the Committee’s membership:-

·     It is intended that the membership of the Public Art Advisory Committee will be planned, to the extent possible, to include diversity in the areas of gender, Culturally and Linguistically Diverse (CALD) background, age, and/or physical disability.  

·     It is intended that the Committee be balanced to ensure the continuing evaluation of commissioned proposals has the benefit of the views of representative creative "makers" of significance in Australia as well as the views of non-artist participants in Lane Cove’s cultural life. 

·     In this regard it is essential that the membership of artists and craftspeople on the Public Art Advisory Committee includes not only a contemporary visual artist, but also a contemporary craftsperson or designer/maker or an artist who has her/his practice based in community cultural development principles.  This recognises the very different modes of practice, aesthetics, and skill-bases represented by these areas of creative practice.

Ms Berg noted that care should also be taken in formulating the Public Art Advisory Committee's composition to ensure participation by at least one member who has a close relationship with one or more of Sydney’s major art/craft training institutions or university degree programs.  This participation will ensure some degree of awareness of the wealth of emerging young artists and craftspeople working in North Sydney or the village in general, and will encourage the "tapping into" local resources within those cultural bases. 

It was intended by Ms Berg that the Committee members should have experience and knowledge of public art and community development practices.

Public Art Advisory Committee’s Role (as listed in the Policy)

It should be emphasised that the Art Advisory Committee should not originate commissions, but rather that the Committee’s role and terms of reference are to evaluate, comment, and critique proposals.

It is critical that the Committee both acts and is perceived to act in a formal manner, assessing proposed projects against established policy guidelines, and assessing commissioned designs against approved Briefs and submission requirements.  To that end, it is essential that, except in special cases, artists and/or communities do not make direct presentations to the Public Art Advisory Committee, either in the process of artist selection or in the evaluation of design submissions.

All presentations of the Artists’ design and design development submissions to the Public Art Advisory Committee shall be made by the Public Art Coordinator collaborating with Design Team in the coordination of the work of the artist. 

This is due to the limited time and attention which the highly qualified and busy professionals serving on the Art Advisory Committee are able to direct to the Public Art Program and their inevitably limited knowledge of the Project Team’s detailed design process.

Frequency of Meetings

The Committee will only meet when there are projects to be assessed.

Advertising for Committee Members

Advertisements will be placed in local and regional newspapers;  in arts centred publications (on-line) via Council’s newsletters and via local cultural organisations for members of this Committee.

Conclusion

As part of adopting the Public Art Policy, Council resolved to establish a Public Art Advisory Committee, this Report brings to Council a Draft Charter for adoption. The composition and manner of the Committee’s operation are those outlined in the Policy adopted in 2010.

 

RECOMMENDATION

That Council:-

1.    Adopt the Draft Lane Cove Public Art Advisory Committee Charter dated (shown attached as AT-1).

2.    Call for nominations for the Lane Cove Public Art Advisory Committee.

3.    Appoint a Councillor as part of the membership of the Lane Cove Public Art Advisory Committee.

 


Jane  Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

Lane Cove Public Art Advisory Committee Charter

4 Pages