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Minutes

Ordinary Council Meeting

15 November 2010, 7:00pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.


PRESENT: Councillor W. Gaffney (Chair), Councillor S. Bennison, Councillor D. Brooks-Horn, Councillor S. Forrest, Councillor I. Longbottom, Councillor K. Mcilroy, Councillor P. Palmer, Councillor A. Smith and Councillor R. Tudge.

 

 

ALSO PRESENT: General Manager, Executive Manager – Corporate Services, Executive Manager – Environmental Services, Executive Manager – Open Space and Urban Services, Executive Manager – Human Services, Manager – Development Assessment, and Office Manager – Corporate Services.

 

 

DECLARATIONS OF INTEREST: Nil

 


 

OPENING OF MEETING WITH PRAYER

 

The meeting was opened with a prayer by Rev. Geoff Leader from St Aidan’s Anglican Church, Longueville.

 

ACKNOWLEDGEMENT OF COUNTRY

 

The Mayor gave an acknowledgement of Country.

 

NOTICE OF WEBSCASTING

 

The Mayor advised those present that the Meeting was being webcast.

 

 

SUSPENSION OF STANDING ORDERS

445

RESOLVED on the motion of Councillors Palmer and Gaffney that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

PUBLIC FORUM

 

John May- 3 Glenview St, Greenwich – requesting that Council refuse the Section 82A Review for 19 Glenview St Greenwich, commenting that the original problems with the development still exist.  He also requested that Council support the Greenwich Community Associations request for a sustainability small grant. 

 

Chris Bowdler - 9 Glenview St – requesting Council refuse the Section 82A Review for 19 Glenview St, Greenwich citing the impact it would have the on the heritage aspect of the property and the streetscape.

 

Candy Braithwaite – 7 Glenview St - requesting Council refuse the Section 82A Review for 19 Glenview St, Greenwich as the proposed development would have a negative affect the heritage value of the area.

 

Sam Quinn – 13 Glenview St - requesting Council refuse the Section 82A Review for 19 Glenview St, Greenwich.

 

Greg Dwyer – 17 Glenview St – requesting Council refuse the Section 82A Review for 19 Glenview St, Greenwich commenting that amendments made to the application have not overcome the community issues contributing to the original refusal of the application.

 

Alice Beauchamp – Little St Lane Cove – opposing the Little St development and suggesting the consultation period for partial road closure of Little Lane may be insufficient given the Christmas / New Year period.

 

Merri Southwood – speaking on behalf of the Greenwich Community Association – opposing the proposed Section 82A Review for 19 Glenview St, Greenwich due to heritage considerations and requesting Council approve the grant proposal for the Solar Expo lodged by the Greenwich Community Association through the Sustainability Small Grants Program.

 

Denis Smith – President of the Lane Cove Historical Society - opposing the proposed Section 82A Review for 19 Glenview St , Greenwich due to its heritage implications.

 

 

RESUMPTION OF STANDING ORDERS

446

RESOLVED on the motion of Councillors Palmer and Mcilroy that Standing Orders resumed

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 


 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 1 NOVEMBER 2010

447

RESOLVED on the motion of Councillors Smith and Mcilroy that the minutes of the Ordinary Council meeting held on the 1 November 2010 be received.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

448

RESOLVED on the motion of Councillors Smith and Mcilroy that the minutes of the Ordinary Council meeting held on the 1 November 2010 be confirmed subject to Min No. 414 being amended to indicate that Councillor Tudge’s apology was accepted and leave of absence granted as tendered at the Ordinary Council Meeting of 5th October 2010 Min No. 331.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 


 

Orders Of The Day

 

Order Of The Day No. 27

SUBJECT: Council and Committee Meeting Schedule - December 2010

449

RESOLVED on the motion of Councillors Mcilroy and Forrest that the Council and Committee Meeting Schedule for December 2010 be adopted.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

 

Order Of The Day No. 28

Councillor Longbottom apologised for his actions at the Ordinary Council Meeting of the 2nd August 2010 when he used inappropriate language, did not treat others with respect, made derogatory comments, and left the chamber before the completion of the Council Meeting.  He stated he was out of order and apologised to Council and the community.

450

RESOLVED on the motion of Councillors Tudge and Gaffney that the apology be accepted.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

 

General Managers Reports

 

General Managers Report No. 19

SUBJECT: Proposed Part Road Closure Little Lane

451

RESOLVED on the motion of Councillors Smith and Longbottom that:-

1.   Council commence the process to close part of Little Lane as indicated in AT-1 in accordance with the Memorandum of Understanding with the Department of Lands dated 28 April 2006;

2.   Council undertake community Consultation for a  period of 12 weeks; and

3.   A further report be received outlining the submissions received.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, and Smith (Total 8).

Against the Motion was Councillor Tudge (Total 1).

 


 

Corporate Services Division Reports

 

Corporate Services Division Report No. 63

SUBJECT: 1st Quarter Review of the Management Plan 2010 - 2013

452

RESOLVED on the motion of Councillors Smith and Mcilroy that the 1st Quarter Review of the Management Plan 2010-2013 be received and noted.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

 

Corporate Services Division Report No. 64

SUBJECT: Council's Annual Report 2009 - 2010

453

RESOLVED on the motion of Councillors Smith and Mcilroy that:-

1.      Council adopt the Draft Annual Report for 2009/2010;

2.      The Report be forwarded to the Minister for Local Government

3.      The report be made available on Council’s website; and

4.      The relevant staff be congratulated on the report and the year’s achievements.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

 

Corporate Services Division Report No. 65

SUBJECT: Delegation of Authority During the Christmas Recess

454

RESOLVED on the motion of Councillors Palmer and Gaffney that:-

1.    Subject to the provisions of Section 377 of the Local Government Act, 1993, and point 2 below, Council appoint a Committee comprising of the Mayor and the General Manager, or in their absence a delegate of the Mayor and/or the person acting as General Manager, to deal with and determine, urgent matters arising during the Council recess until 7 February 2011, in such cases applying Council’s policies, or where no such policies exist, exercising due caution.

2.    No Section 96 or Section 82A reviews of development applications be undertaken under delegated authority where the application was determined by Council or the Planning and Building Committee.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 


 

Corporate Services Division Report No. 68

SUBJECT: 1st Quarter Review of the 2010 - 2011 Budget

455

RESOLVED on the motion of Councillors Mcilroy and Smith that the 2010 - 2011 Budget be varied in terms of this report.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

 

Environmental Services Division Reports

 

Environmental Services Division Report No. 441

SUBJECT: 19 Glenview Street, Greenwich

 

MOTION

A motion was moved by Councillors Longbottom and Bennison that the matter be deferred so that staff can prepare conditions for approval, as it is an application that, in the main, was previously recommended for approval and now meets the condition under which it was refused by Council. 

FORESHADOWED MOTION

A Foreshadowed Motion was moved by Councillors Palmer and Forrest that pursuant to Section 80(1)(b) of the Environmental Planning and Assessment Act, 1979, as amended, the Council refuses Section 82A review application D278/08 for alterations and additions to an existing residential flat building to retain the existing (3) dwellings and the construction of a detached fourth dwelling over a basement car park and alterations to the existing pool (Total of 4 dwellings) on 19 Glenview St, Greenwich for the following reasons:-

1.      The proposed development would have an adverse impact upon the heritage significance of the heritage item;

2.      The amenity of the proposed development with regards to light, ventilation and privacy is not adequate;

3.      The proposed 3.5m wide deck above bed 2 of dwelling 4 would impact upon the privacy of the adjoining dwelling house towards the north;

4.      The proposed development is not accessible to people with a disability;

5.      Provision of inadequate number of onsite car parking spaces; and

6.      Provision of inadequate information with regard to storm water management and driveway profile.

 

 

 

456

Upon being put to the meeting, the Motion was declared lost.

For the Motion were Councillors Bennison, Brooks-Horn, Longbottom and Smith (Total 4).

Against the Motion were Councillors Forrest, Gaffney, Mcilroy, Palmer and Tudge (Total 5).

The Foreshadowed Motion became the Motion and upon being put to the meeting was declared carried.

For the Motion were Councillors Forrest, Gaffney, Mcilroy, Palmer and Tudge (Total 5).

Against the Motion were Councillors Bennison, Brooks-Horn, Longbottom and Smith (Total 4).

 

 

Environmental Services Division Report No. 47

SUBJECT: Sustainability Small Grants Program - Greenwich Community Association

457

RESOLVED on the motion of Councillors Smith and Tudge that Council grant funds to Greenwich Community Association of $1820 and notify accordingly.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

 

Human Services Division Reports

 

Human Services Division Report No. 33

SUBJECT: Cultural Advisory Committee

458

RESOLVED on the motion of Councillors Longbottom and Smith that:-

1.    This Report be received and noted;

2.    The Constitution of the Cultural Advisory Committee be amended to Charter of the Cultural Advisory Committee;

3.    The Charter of the Cultural Advisory Committee be amended to allow for up to twelve (12) representatives to be appointed to the Committee; and

4.    Four (4) new members be endorsed by Council as community representatives of the Lane Cove Cultural Advisory Committee these being Trent Gardiner, Lyndall McNally, Graham Ball and Kathy Elton.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

 

Human Services Division Report No. 34

SUBJECT: Halloween Event Planning Committee

459

RESOLVED on the motion of Councillors Palmer and Smith that Council:-

1.      Rescind its previous decision to establish a Halloween Event Planning Committee;

2.      Continue with the security measures for Halloween Evening 2011 and review it again at that time; and

3.      Receive and note the report.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 


 

Procedural Motion

460

RESOLVED on the motion of Councillors Smith and Tudge that the Services and Resources Committee Items be brought forward into Open Council.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

  

 

SERVICES AND RESOURCES COMMITTEE

 

Corporate Services Division Reports

 

Corporate Services Division Report No. 62

SUBJECT: Legal Expenses for October  2010

461

RESOLVED on the motion of Councillors Tudge and Mcilroy that the Legal Expenses for October 2010 be received and noted.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

 

Corporate Services Division Report No. 67

SUBJECT: Statement of Investments as at 31 October 2010

462

RESOLVED on the motion of Councillors Tudge and Mcilroy that the report “Statement of Investments as at 31st October 2010” be received and noted.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer, Smith and Tudge (Total 9).

Against the Motion was Nil (Total 0).

  

CLOSE

 

The meeting closed at 7:50pm.

 

Confirmed at the Ordinary Council Meeting of 6th December 2010, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

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