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Minutes

Ordinary Council Meeting

1 November 2010; 7:00pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.


Ordinary Council 1 November 2010

 

Minutes

 

 

 

PRESENT: Councillor W. Gaffney (Chair), Councillor S. Bennison, Councillor D. Brooks-Horn, Councillor S. Forrest, Councillor I. Longbottom, Councillor K. Mcilroy, Councillor P. Palmer, and Councillor A. Smith.

 

ALSO PRESENT: General Manager, Executive Manager – Corporate Services, Executive Manager – Environmental Services, Executive Manager – Open Space & Urban Services, Executive Manager – Human Services, Manager – Development Assessment and Office Manager – Corporate Services.

 

 

DECLARATIONS OF INTEREST:

 

Councillor Bennison declared a non pecuniary, non significant conflict of interest, in Environmental Services Division Report No.368 as one of the objectors to the development is a client of his accounting firm, but not his client.  He indicated he would speak and vote on the matter.

 

 

APOLOGIES                                                     

414

An apology was tendered and accepted on behalf of Councillor Tudge at the Ordinary Council Meeting of the 5th October 2010.

 

 

OPENING OF MEETING WITH PRAYER

 

The meeting was opened with a prayer by the General Manager.

 

ACKNOWLEDGEMENT OF COUNTRY

 

The Mayor gave an acknowledgement of Country.

 

NOTICE OF WEBCASTING OF MEETING

 

The Mayor advised to those present that the Meeting was being webcast.

 

SUSPENSION OF STANDING ORDERS

415

RESOLVED on the motion of Councillors Palmer and Mcilroy that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

 

PUBLIC FORUM

 

Silvano Porcaro – 41 Arabella St, Longueville – addressing points raised at the Inspection Committee Meeting held on 30 October 2010 with regards to the installation of a satellite dish at the premises.

 

Narrelle Sattout-Day   – 4 Ann St, Longueville – opposing the installation of the satellite dish at 41 Arabella St proposed in Environmental Services Report No. 386.

 

Doug Stuart – 29A William Edward St Longueville – Speaking on behalf of Lane Cove Bushland and Conservation Society requesting community consultation on the design of signage within the municipality and requesting funding for the new signage strategy.

 

Michelle Watts – 5A Holden St, Northwood – Speaking on behalf of the Northwood Action Group thanking Council for its support of the Northwood Group Artists Plaques.

 

 

Resumption of Standing Orders

416

RESOLVED on the motion of Councillors Palmer and Gaffney that Standing Orders be resumed.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 18 OCTOBER 2010

417

RESOLVED on the motion of Palmer and Forrest that the minutes of the Ordinary Council meeting held on the 18 October 2010 be received.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

418

RESOLVED on the motion of  Palmer and Forrest that the minutes of the Ordinary Council meeting held on the 18 October 2010 be confirmed subject to the words "the Department of Housing and advice of" being deleted from Min No. 387.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

 

Matter Arising

419

RESOLVED on the motion of Councillors Longbottom and Palmer that the zoning of the Centennial Ave area be considered at the upcoming Councillors Workshop on 22nd November 2010.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

Orders Of The Day

 

A minutes silence was observed in honour of Mr Joe Weston OAM, Mrs Dot Dawson, and Mr Rory Forrest.


 

Procedural Motion

420

RESOLVED on the motion of Councillors Palmer and Forrest that Human Services Division Report No. 31, Northwood Group Artists Plaques be brought forward and dealt with at this time.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

 

Human Services Division Report No. 31

SUBJECT: Northwood Group Artists Plaques

421

RESOLVED on the motion of Councillors Palmer and Gaffney that Council:-

  1. Receive and note the report;
  2. Notes the initial idea and design for the artists' plaques was that of the late Bob Woodward and thank Mrs Woodwood for the seed funding for the project; and
  3. Dedicate four plaques to Northwood Group artists as outlined in the report and a fifth plaque honouring the work of Bob Woodward.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

 

Reports Of Committees

 

Report Of Committees No. 443

SUBJECT: Inspection Committee - 30 October 2010

422

RESOLVED on the motion of Councillors Palmer and Gaffney that the Inspection Committee report be received and noted.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 


 

Referred Reports FROM Inspection Committee 30 October 2010

 

Environmental Services Division Report No. 368

SUBJECT: 41 Arabella Street, Longueville

 

MOTION

A motion was moved by Councillor Palmer and Forrest that Council:-

  1. Reaffirm the original decision of 12 July 2010 to refuse the proposal, for the reasons given in the original determination; and
  2. Develop a policy or DCP amendment related to satellite dishes which incorporates the reasoning outlined in this determination and which prohibits large dishes which can be viewed from the public domain.

FORESHADOWED MOTION

A Foreshadowed Motion was moved by Councillors Smith and Bennison that Council approve the application as the DCP is based on merit, noting that:-

  1. The applicant has adequately reduced the visual impact from the street; and
  2. The proposed dish is below the roof line.

423

Upon being put to the meeting the motion was equal.

For the Motion were Councillors Forrest, Gaffney, Mcilroy and Palmer (Total 4).

Against the Motion were Councillors Bennison, Brooks-Horn, Longbottom and Smith (Total 4).

The voting being equal, the Mayor exercised a casting vote in favour of the Motion and declared it carried.

 

 

Matter Arising

424

RESOLVED on the motion of Councillors Smith and Gaffney a report be submitted to Councillors regarding the satellite dish at the corner of Pengilly St and Fox Ave.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

 

Procedural Motion

425

RESOLVED on the motion of Councillors Gaffney and  that Corporate Services Division Report No. 60, Presentation of Annual Financial Statements – Year Ended 30 June 2010, be brought forward and dealt with at this time.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 


 

Corporate Services Division Report No. 60

SUBJECT: Presentation of Annual Financial Statements - Year Ended 30 June 2010

426

RESOLVED on the motion of Councillors Smith and Gaffney that:-

  1. Council receive the Annual Financial Reports together with the Auditors Report for the Year ended 30th June 2010; and
  2. Councils financial staff be congratulated on their efforts.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

 

Order Of The Day No. 23

SUBJECT: Sydney Water - Lane Cove Wet Weather Overflow Abatement Project

427

RESOLVED on the motion of Councillors Palmer and Bennison that Council receive and note the report and the letter from the Chair of BMAC be tabled.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

 

ORDER OF THE DAY No. 24

SUBJECT: HALLOWEEN CELEBRATIONS

428

RESOLVED on the motion of Councillors Bennison and Mcilroy that Council obtain a detailed report from the security guards employed at Kingsford Smith Oval on the night of Sunday 31st October including details of any conflicts, incidents, or recommendations as a result of their presence and whether, in their opinion, their presence deterred any antisocial activity previously experienced.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

 

Order of the Day No. 25

SUBJECT: INFORMATION SHARING PROTOCOL WITH POLICE

429

RESOLVED on the motion of Councillors Bennison and Gaffney that Council establish a protocol with Chatswood Police Station whereby Council is notified of all major incidents which require their intervention.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

 

Corporate Services Division Reports

 

Corporate Services Division Report No. 57

SUBJECT: Tender for Mechanical Street Sweeping

430

It was noted there was an error in the value of the tender in the recommendation, the correct amount being $908,262.

RESOLVED on the motion of Councillors Mcilroy and Forrest that:-

1.    Council accept the tender from All Sweeper Hire for an amount of $908,262 for the provision of Mechanical Street Sweeping for the next 5 years; and

2.    The General Manager be authorised to enter into contract with All Sweeper Hire.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

 


Matter Arising

431

RESOLVED on the motion of Councillors Bennison and Gaffney that the confidentiality associated with the discussion of tender items at Council Meetings be discussed at the Corporate Planning Weekend.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

 

Corporate Services Division Report No. 61

SUBJECT: Councillor Professional Development Seminars

432

RESOLVED on the motion of Councillors Gaffney and Palmer that Councillors Forrest and Palmer attend one of the half day Councillor Professional Development Seminars being held in Sydney.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

 

Procedural Motion

433

RESOLVED on the motion of Councillors Gaffney and Smith that the Services and Resources Committee items be brought forward into Council and be dealt with as the last item.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 


 

Open Space and Urban Services Division Reports

 

Open Space and Urban Services Division Report No. 38

SUBJECT: Signage Strategy

434

RESOLVED on the motion of Councillors Forrest and Mcilroy that:-

1.         Receive and note the draft Signage Strategy;

2.         The draft Signage Strategy be placed on public exhibition for a period of 6 weeks, in accordance with the consultation strategy outlined in the report;

3.         A report come back to Council following the exhibition period outlining any recommended changes and amendments to the draft Signage Strategy;

4.         Council provide suitable funding in the next budget review to engage an experienced Signage Consultant that will form a set of guiding principles, develop graphic standards and detailed signage format specifications to assist with implementing key components of the Signage Strategy; and

5.         Council continue to apply for appropriate State and Federal Government funding grants to implement the actions from the Signage Strategy, including the use of an experienced Signage Consultant.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

 

Open Space and Urban Services Division Report No. 47

SUBJECT: Brooks Street, Linley Point - Acquisition and/or Lease of Road Reserve

435

RESOLVED on the motion of Councillors Smith and Forrest that:-

1.       Council receive and note the report;

2.       Staff proceed with the closures of the unmade section of road outside 6 Brooks Street (and parts of 7 Carisbrook Street and 1 Burton Street) in accordance with the Department of Lands Guidelines;

3.       Community Consultation be undertaken for 6 weeks in accordance with the consultation strategy outlined in the report; and

4.       A further report be prepared on the results of the consultation together with the estimated market value for that parcel of land.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 


 

Matter Arising

436

RESOLVED on the motion of Councillors Palmer and Mcilroy that:-

1.            Council consider at least one area of its unused land or drainage / road reserves per year with a view to sell, lease or rehabilitate; and

2.            Part of this consideration be that waterfront sites, or sites which provide pedestrian access pathways, should be given a low priority for sale but a high priority for rehabilitation.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

 

Matter Arising

437

RESOLVED on the motion of Councillors Forrest and Mcilroy that Council issue orders, as appropriate, to clean up the public area located at the end of Carisbrook St and investigate the option of installing dinghy racks in the area.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

 

Open Space and Urban Services Division Report No. 48

SUBJECT: Lane Cove Golf Course - Fee Variation

438

RESOLVED on the motion of Councillors Mcilroy and Forrest that the 2010/11 Fees and Charges be amended to include new categories of Green Fees for the Lane Cove Golf Course. The new fees are:-

·   Mondays, Tuesdays & Wednesdays – any community service worker such as Police, Fire Brigade, Ambulance or hospital worker upon showing their identification will pay half price of full green fee.

·   Wednesday morning (before a designated time) – pay for one full green fee and a second player is free.

·   Monday to Friday – twilight rate of $15 after a designated time and receive unlimited holes of golf that day.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 


 

Environmental Services Division Reports

 

Environmental Services Division Report No. 40

SUBJECT: Funding under Round 1 of Sustainability Small Grants Program

439

RESOLVED on the motion of Councillors Forrest and Mcilroy that Council:-

1.     Gives consideration to Round 1 of the Sustainability Small Grants Program and adopts the recommended projects as follows:-

·       $1794 – Chatswood South PermaPatch Inc;

·       $1040 – Lane Cove Bushland and Conservation Society;

·       $2000 – Lane Cove Public School; and

·       $1375 – Lane Cove Sustainability Action Group;

2.     Defer the allocation of grant funds to the Greenwich Community Association until the Ordinary Council Meeting of 15th November 2010, and further information be provided on the scope of the project;          

3.     Give Public Notice of the proposed funding under Round 1 of the Sustainability Small Grants Program, and subject to no objections being received, grant the funds as outlined in Part 1; and

4.     Promote successful grant projects through Councils regular publications.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

 

Environmental Services Division Report No. 43

SUBJECT: LEP Growth - Funding for Studies

440

RESOLVED on the motion of Councillors Bennison and Smith that studies be undertaken this financial year on key issues relating to public domain, transport, parking and associated issues relating to growth under the LEP 2009 and be funded from the current Section 94 Plan.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 


 

Environmental Services Division Report No. 44

SUBJECT: LEP Review - Food outlets in the Industrial Area

441

RESOLVED on the motion of Councillors Smith and Mcilroy that the Local Environmental Plan 2009 be amended in relation to the Light Industrial IN2 zone as follows:-

1.       The maximum permissible size of a neighbourhood shop be increased to 400m2; and

2.       The land use of “wholesale supplies” be added as permissible with consent.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

Human Services Division Reports

 

Human Services Division Report No. 32

SUBJECT: Lane Cove Public Art Policy and Implementation Plan

442

RESOLVED on the motion of Councillors Mcilroy and Smith that:-

1.         Council adopt the “Lane Cove Public Art Policy and Implementation Plan dated 19th October 2009;

2.         Council establish a Public Art Advisory Committee; and

3.         A further report come back to Council with a draft charter for the Committee.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

  

 

SERVICES AND RESOURCES COMMITTEE

 

General Managers Reports

 

General Managers Report No. 18

SUBJECT: Monthly Review for September 2010

443

RESOLVED on the motion of Councillors Smith and Mcilroy that the information be received and noted.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 


 

Open Space and Urban Services Division Reports

 

Open Space and Urban Services Division Report No. 49

SUBJECT: The Lane Cove Traffic Committee Meeting Held Tuesday 19 October 2010

444

RESOLVED on the motion of Councillors Smith and Mcilroy that Council receive and note the recommendations of the Lane Cove Traffic Committee Meeting held Tuesday 19th October 2010.

 

For the Motion were Councillors Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Smith (Total 8).

Against the Motion was Nil (Total 0).

 

CLOSE

 

The meeting closed at 9:15pm.

 

Confirmed at the Ordinary Council Meeting of 15th November 2010, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

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