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Agenda

Ordinary Council Meeting

1 November 2010

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Monday 1st November 2010 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully



Peter Brown

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Win Gaffney. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under section 12(6) of the Local Government Act, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 1 November 2010

 

TABLE OF CONTENTS

 

 

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

NOTICE OF WEBCASTING OF MEETING

 

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 18 OCTOBER 2010

 

 

Orders Of The Day

 

2.       Order Of The Day No. 23

SUBJECT: Sydney Water - Lane Cove Wet Weather Overflow Abatement Project  

 

Corporate Services Division Reports

 

3.       Corporate Services Division Report No. 57

SUBJECT: Tender for Mechanical Street Sweeping

 

4.       Corporate Services Division Report No. 60

SUBJECT: Presentation of Annual Financial Statements - Year Ended 30 June 2010

 

5.       Corporate Services Division Report No. 61

SUBJECT: Councillor Professional Development Seminars

 

Open Space and Urban Services Division Reports

 

6.       Open Space and Urban Services Division Report No. 38

SUBJECT: Signage Strategy

 

7.       Open Space and Urban Services Division Report No. 47

SUBJECT: Brooks Street, Linley Point - Acquisition and/or Lease of Road Reserve

 

8.       Open Space and Urban Services Division Report No. 48

SUBJECT: Lane Cove Golf Course - Fee Variation

 

Environmental Services Division Reports

 

9.       Environmental Services Division Report No. 40

SUBJECT: Funding under Round 1 of Sustainability Small Grants Program

 

10.     Environmental Services Division Report No. 43

SUBJECT: LEP Growth - Funding for Studies

 

11.     Environmental Services Division Report No. 44

SUBJECT: LEP Review - Food outlets in the Industrial Area

 

Human Services Division Reports

 

12.     Human Services Division Report No. 31

SUBJECT: Northwood Group Artists Plaques

 

13.     Human Services Division Report No. 32

SUBJECT: Lane Cove Public Art Policy and Implementation Plan  

 

 

 

 

               


Ordinary Council Meeting 1 November 2010

 

Order Of The Day No. 23

 

 

 

 

 

Reference:    Order Of The Day No. 23

Subject:          Sydney Water - Lane Cove Wet Weather Overflow Abatement Project     

Record No:    SU1524 - 45954/10

Author(s):       Councillor Pam Palmer 

 

 

Executive Summary

 

Members of Council’s Bushland Management Advisory Committee have been part of a strategic planning project to provide Sydney Water with a better understanding of how to manage wet weather overflows in the Lane Cove sewerage catchment.  A detailed report is shown attached as AT-1 and a map of Lane Cove’s sewerage catchment is shown as AT-2.

 

These overflows pollute our waterways and the Harbour.  However, any solution will require new infrastructure to be built and this will have some of its own impacts on our community and the natural environment.

 

The project aimed to identify the most sustainable strategies for managing wet weather overflows.  These were compared against cost, funding priorities and licence requirements.

 

The project is part of Sydney Water’s $560 million SewerFix Program to improve the sewerage system and help protect public health and the environment. The project is being delivered by the SewerFix Wet Weather Alliance (SWWA), which is a partnership between Sydney Water, Manidis Roberts, MWH, PB and United Group Infrastructure.

 

 

 

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Peter Brown

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Memo from Clr Palmer to Bushland Management Advisory Committee regarding Lane Cove Wet Weather Overflow Abatement Project

3 Pages

 

AT‑2 View

Sydney Water Map of Lane Cove Sewerage Catchment

1 Page

 

 

    


Ordinary Council Meeting 1 November 2010

 

Corporate Services Division Report No. 57

 

 

 

 

 

Reference:    Corporate Services Division Report No. 57

Subject:          Tender for Mechanical Street Sweeping    

Record No:    SU4228 - 40223/10

Author(s):       Ian  Naylor 

 

 

Executive Summary

Council called for tenders in accordance with Council’s Tender and Quotation Procedure for the provision of Mechanical Street Sweeping for a period of 5 years.  This report provides details on the tender process conducted and recommends that the tender from All Sweeper Hire be accepted.  

 

Discussion

Council for many years has used a contractor to provide Mechanical Street Sweeping of its roads due to the cost of purchasing, replacing and maintaining the street sweeping equipment as well as the additional staffing costs.  The contractor daily sweeps the Lane Cove CBD as well as the St Leonards shops in the Lane Cove area.  In addition, all other council roads are swept on a 10 day rotating basis.  Council staff work closely with the contractor to ensure all streets are swept to council’s specifications and provide hand sweeping to complement the work of the mechanical street sweeper. 

A tender specification was prepared detailing the schedule of work, hours of work, safety requirements and reporting requirements.  To ensure the contractor is sweeping the required areas, Council included in the tender specification the requirement for the sweepers to be fitted with a GPS device so that online reports can be produced.  These reports will not only provide real time data (ie. the current position of the street sweeper) but historical data which will show the route taken by the street sweeper and the dates and times of when streets are swept.

The specification outlined that the tender submissions would be assessed based on the following weighted criteria:-

 

Price 50%:-  Based on the schedule of rates provided in the mandatory schedules.

 

Occupational Health & Safety 10%:-  Refers to the Tenderers commitment to and compliance with the Occupational Health & Safety Act 2000 and Occupational Health & Safety Regulation 2001.

 

Sustainability and Environment 10%:-  Sustainability and Environment Assessment refers to the manner in which environmental issues are to be appropriately addressed, including commitment to due diligence and the principles of ecologically sustainable development (ESD) in regard to environmental legislation and documentation outlining past performance in regard to environment protection and enhancement initiatives.

 

Capability and Capacity 30%:-  Capability & Capacity Assessment refers to the experience and trustworthiness of the Tenderer and its personnel, including management and supervision, the capability of the Tenderer to work within relevant policy frameworks and applicable legislation, and any initiatives for change and improvement.  Reference checks may be conducted to evaluate Tenderer’s capabilities.

Council advertised the tender in the Sydney Morning Herald and the North Shore Times on 29th September.  Tenders closed at 12pm on 22nd October 2010 and Council received 6 submissions.  

 

The tender evaluation panel consisted of Council’s Manager – Governance, Civic Services

Co-ordinator and Purchasing Officer. 


Each tender was assessed based on the above weighted criteria and ranked accordingly:-

 

Company

Price* (50%)

Capability & Capacity

 (30%)

Environmental  (10%)

OH&S Program (10%)

 

Total

ALLSWEEPER

50

30

10

9

99

SRS

46**

29

10

10

95

MCKAYS

44

29

10

10

93

ECONOMY

40**

29

10

10

89

RAYGAL

41

26

10

10

87

ISS

0

29

8

10

47

 

Price – The lowest price was awarded 50 points, the highest price was awarded 0 points and all other bids were adjusted based on a pro rata difference in prices submitted. 

**  An additional percentage point was awarded where Company offered discounts for paying within 7 days.

A confidential memorandum has been circulated separately to Councillors detailing the prices submitted by each tenderer and details of the reference checks undertaken of the recommended tenderer.  

The recommended tenderer for the provision of Mechanical Street Sweeping for the next 5 years is        All Sweeper Hire.  Their tender recorded the highest score across all the weighted criteria and positive reference checks were received from other councils about the quality and reliability of their work.

 

 

 

RECOMMENDATION

That:-

1.    Council accept the tender from All Sweeper Hire for an amount of $789,865 for the provision of Mechanical Street Sweeping for the next 5 years; and

2.    The General Manager be authorised to enter into contract with All Sweeper Hire.

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 1 November 2010

 

Corporate Services Division Report No. 60

 

 

 

 

 

Reference:    Corporate Services Division Report No. 60

Subject:          Presentation of Annual Financial Statements - Year Ended 30 June 2010    

Record No:    SU772 - 45523/10

Author(s):       Bernie Mayhew 

 

 

Executive Summary

 

Presentation of Council’s Annual Financial Statements for the year ended 30th June 2010 are presented to Council.  It is recommended that the report be received.

 

 

Discussion

 

 

 

 

Section 418 of the Local Government Act 1993, requires that as soon as practicable after a council receives a copy of the auditor's reports: (a) it must fix a date for the meeting at which it proposes to present its audited financial reports, together with the auditor's reports, to the public, and (b) it must give public notice of the date so fixed.  The audit of the Annual Financial Statements for the year ended 30th June 2010 has been completed by Council's Auditors – PricewaterhouseCoopers, and a copy of their Audit Reports is included with the Financial Statements.  Councils Internal Audit Committee have confirmed that the Financial Statements and Audit Reports comply with applicable Australian Accounting Standards and supports the management sign-off on the statements and the adequacy of internal controls. 

 

 

Notice was given in the North Shore Times on 20th October 2010 of the intention to present the Annual Financial Statements at this meeting.  The Statements have been available for inspection at the Administration Centre since 20th October 2010.  Written submissions were invited and will be received until 2nd November 2010 in accordance with the Local Government Act.  At the time of writing this report no submissions had been received.  The audited financial statements, together with the auditor's reports, are now formally presented to Council.  Council's Auditor will be in attendance at the meeting to present the Auditor's Report and to answer any questions.  A copy of the Annual Financial Statements for the year ended 30th June 2010 are attached as AT-1.

 

 

 

RECOMMENDATION

 

That Council receive the Annual Financial Reports together with the Auditors Report for the Year ended 30th June 2010.

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

General Purpose Financial Statements for the year ended 30th June 2010

75 Pages

 

 

 


Ordinary Council Meeting 1 November 2010

 

Corporate Services Division Report No. 61

 

 

 

 

 

Reference:    Corporate Services Division Report No. 61

Subject:          Councillor Professional Development Seminars    

Record No:    su2385 - 45578/10

Author(s):       Peter Brown 

 

 

Executive Summary

 

The Division of Local Government has sent correspondence to Council and a personal invitation to each Councillor inviting them to attend one of a number of Councillor Professional Development Seminars being held in November and December.  It is recommended that councillors nominate to attend one of the half day Councillor Professional Development Seminars being held in Sydney.

 

Discussion

 

The Division of Local Government has organised a number of seminars across NSW for Councillors to attend as part of their Councillor Development Strategy for all NSW Councillors.  This is the second series of seminars being held.  The first series of seminars in this program were held in October and November 2008 after the Local Government Elections in September that year.

 

Eight (8) Lane Cove Councillors attended one of these seminars in October 2008. While it is not compulsory to attend, the Division of Local Government has asked each General Manager to encourage their Councillors to participate in one of the seminars.

 

The content of the seminars will focus on:-

·      Getting the most out of the new financial quarterly reports;

·      Appointment and oversight of General Managers; and

·      Conflicts of interests update – “Avoiding the traps”.

 

Councillors have the option to attend one of four (4) seminars being held at the Sydney Masonic Centre in Goulburn Street, Sydney, each will have a duration of 3½ hours.  Further details regarding dates and times are outlined as follows:-

·     Friday 26 November 9.30am – 1pm;

·     Friday 26 November 2pm – 5.30pm;

·     Saturday 27 November 9.30am – 1pm; or

·     Saturday 27 November 2pm – 5.30pm.

 

 

RECOMMENDATION

 

That Councillors nominate to attend one of the half day Councillor Professional Development Seminars being held in Sydney.

 

 

Peter Brown

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 1 November 2010

 

Open Space and Urban Services Division Report No. 38

 

 

 

 

 

Reference:    Open Space and Urban Services Division Report No. 38

Subject:          Signage Strategy    

Record No:    SU2955 - 38343/10

Author(s):       Susan  Butler 

 

 

Executive Summary

There are many locations in Council’s open space and urban precincts where new signs need to be installed and other signs are due to be replaced in the near future. This provides an opportunity to update the 1989 Street Furniture policy, reviewing the style, colour and materials being used for Council’s signs. It also provides an opportunity to include common elements from the more recent urban signs including the Town Centre arcade signs to contribute to an overall coherent public domain style.

On this premise, the draft Municipal wide Signage Strategy has been developed for Council consideration and to place on public exhibition.

In-house research has identified that funding of at least $20,000 will be required for the development of graphics standards and detailed specifications for manufacture of appropriate signage by an experienced Signage Consultant to assist with implementing key components of the draft Signage Strategy. Provision will be made to engage a Signage Consultant in the draft 2011/12 Budget so that a suite of signs with common elements or themes can be developed.

Background

Council resolved at its meeting of 19th April 2010 that a report be brought back on the development of a Municipal wide signage strategy incorporating a suite of signs with common elements or themes, and with funding options for the strategy.

The existing signage used in the parks and reserves is based on Council’s Street Furniture Policy adopted in 1989. This policy set out the style of street sign posting and advisory directional signs, using green and white with green painted steel posts. The policy also set out the corporate colour scheme using Brunswick Green for park signs, whilst retaining the dark brown timber routed signs in bushland reserves.

There has been an increase in the amount of signs installed in parks and reserves, including signs such as dog information signs and no smoking signs. A 2008 Access Audit Report on a number of parks identified the lack of information and direction signs at the entrances as an issue limiting the accessibility of the parks.

In recent years, new signs with more contemporary style and materials have been used for the Municipality entry signs and the town centre arcade signs. There is now a need for a new Signage Strategy that provides a coherent set of standards.

 

Discussion

The signage strategy attached as AT-1 includes policy guidelines or specifications on the following:-

·     Design & Placement – location, surroundings, movement & circulation, motorists, sign height, scale, size, shape, design, construction;

·     Graphics Standards – lettering, colour, graphics (including logo), pictograms & arrows;

·     Sign Formats – purpose, where to use, siting, materials, colours, lettering;

·     Sign Maintenance – sign register, maintenance program.

 

The existing street sign posting and advisory directional signs will continue as the standard. There are many parks and reserve signs that are due to be replaced shortly or are required, and it is the intent that these signs will be made consistent with the new signage format specifications to be developed.

 

There are a number of other types of signs that are required in smaller numbers than the signs for the parks and reserves. It is proposed that, rather than specifying detailed design parameters, these signs be considered on a case by case basis, based on stated guiding principles of colour, style, sustainability and other factors to achieve a level of cohesiveness, and reviewed by an internal Style Committee made up from Council officers across Divisions. These sign types include:-

·     Temporary information signs;

·     Regulatory signs in urban spaces;

·     Community notice boards; and

·     Community facilities signs.

 

Some further consideration should be made of the future of signage in parks and reserves. It is worth investigating the option of using a web application to provide information to park users via their mobile phones on where they are, what facilities are at that location and what are the restrictions that apply to that location. Further use can also be made of Council’s website to include maps and interpretive information.

 

Funding Options

 

Sign design is specialised. Some of the policy development and design work can be done in house but there needs to be considerable input from an experienced Signage Consultant. The cost of this design work varies, but it is expected to be more than $20,000 for the development of graphics standards and detailed specifications for manufacture. The cost of the signs themselves varies according to the size, materials and graphics, but park and reserve signs in the past have cost in the order of $500 to $1500 each.

 

The update and replacement of signs will be an ongoing project. It is not intended that all signs would be replaced at the one time, but that the new signs would be installed progressively on a priority basis. There are no funds currently available for the replacement of signs or to cover the costs of an experienced Signage Consultant. An application was submitted for funding in the 2010/11 Sustainability Levy but this was unsuccessful. Future applications can be made for funding for this, through the Levy or through State and Federal Government grant programs.

 

Community Consultation

 

Statement of Intent

 

The consultation is designed to determine if there are any comments on the draft Signage Strategy. Any comments received will be reviewed and evaluated to determine whether what changes are made to the draft strategy.


 

Method

 

Level of Participation

Inform

Consult

Form of Participation

Open

Open

Target Audience

Lane Cove Community and Community Groups

Lane Cove Community

Proposed Medium

Public Exhibition; E-Newsletter and Advertisement

Website

Indicative Timing

November - December

November - December

 

Conclusion

 

The policy development for the draft Signage Strategy can be done in house but the design work needs input from an experienced Signage Consultant. Funding of at least $20,000 is needed for the development of graphics standards and detailed specifications for manufacture. The cost of the signs themselves varies according to the size, materials and graphics and their installation can be done progressively on a priority basis. Applications will continue to be made for funding to develop the signage strategy further and to contribute to the cost of the signs as an ongoing project.

 

 

RECOMMENDATION

 

That:-

1.         Receive and note the draft Signage Strategy;

2.         The draft Signage Strategy be placed on public exhibition for a period of 6 weeks, in accordance with the consultation strategy outlined in the report;

3.         A report come back to Council following the exhibition period outlining any recommended changes and amendments to the draft Signage Strategy;

4.         Provisions be made in the 2011/12 draft Budget to engage an experienced Signage Consultant that will form a set of guiding principles, develop graphic standards and detailed signage format specifications to assist with implementing key components of the Signage Strategy; and

5.         Council continue to apply for appropriate State and Federal Government funding grants to implement the actions from the Signage Strategy, including the use of an experienced Signage Consultant.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Draft Signage Strategy

7 Pages

 

 

 


Ordinary Council Meeting 1 November 2010

 

Open Space and Urban Services Division Report No. 47

 

 

 

 

 

Reference:    Open Space and Urban Services Division Report No. 47

Subject:          Brooks Street, Linley Point - Acquisition and/or Lease of Road Reserve    

Record No:    SU2808 - 45681/10

Author(s):       Wayne Rylands 

 

 

Executive Summary

 

At the Ordinary Council meeting of 7th June 2010, Council considered a report on the possibility of closing unmade road sections of Brooks Street, with a view to subsequent lease or sale of the lands.

 

The resolution called for a number of actions to be undertaken, with staff to report back to Council. These actions have been investigated, and the requested information obtained.

 

The investigations findings support the closure of the unmade road sections of Brooks Street. A report on the ecological value of the unmade road reserve is also provided. This report concludes that with careful management the lands could be developed.

 

 

Background

 

In the June 2010 report, it was identified that there are three sections of unformed road reserve in Brooks Street that could be closed, and then sold or leased by Council. These are:-

1.    Outside 6 Brooks Street (and parts of 7 Carisbrook Street and 1 Burton Street);

2.    Adjacent to 9 and 28 Brooks Street, and 1 Haughton Street; and

3.    South of the intersection with Haughton Street through to the Lane Cove River.

 

At the Ordinary Council meeting of 21st June 2010, Council resolved:-

1.    Receive and note the report.

2.    Staff’ commence initial investigations of what drainage and services exist in Brooks Street, and undertake the relevant title searches of the unmade road sections of Brooks Street to determine their status in accordance with the NSW Department of Lands Road Closing Checklist, SMO-2.

3.      Be provided with written advice as to the appropriate steps taken if the lands were to be sold or auctioned.

4.      Ascertain relevant zoning for the land.

5.      Contact the LGA and other councils and obtain copies of relevant policies, codes and guidelines for dealing with such land.

6.      Staff report back to Council on the status of the title of the unmade road sections of Brooks Street, and whether the subsequent road closures should be pursued.

7.      Receive a report on the ecological value afforded by the undeveloped land as habitat for flora and fauna by appropriate staff be provided.

 

The information required in Resolutions 2 thru 7 has now been gathered and collated by staff, for Councillors to review and consider in progressing the possibility of closing the unmade sections of Brooks Street to the next stage.

 


Discussion

 

The relevant investigations and searches as required in Council’s resolution of 7th June 2010 have been completed. The results of those investigations are as follows:-

2.    Staff’ commence initial investigations of what drainage and services exist in Brooks Street, and undertake the relevant title searches of the unmade road sections of Brooks Street to determine their status in accordance with the NSW Department of Lands Road Closing Checklist, SMO-2.

The Department of Lands checklist SMO-2, requires that Council carry out an initial investigation of drainage and services. Drainage along Brooks Street has been identified and is detailed in AT-1. The drainage affects the unmade road sections adjacent to 9 and 28 Brooks Street and 1 Haughton Street; and the area south of the intersection with Haughton Street through to the Lane Cove River. The fact that drainage runs through this land does not negate the possibility of closing these sections of unmade road.

 

The location of essential services (electricity, water, gas, and telecommunications) have been obtained through Dial Before You Dig and are provided as AT-2. No gas was identified, but all other services were accounted for in the search.

 

DP and the relevant Title searches were undertaken by Council’s Property Information Officer at the Land and Property Management Authority offices in August. These searches identified that all of Brooks Street is dedicated Council public road.

3.      Be provided with written advice as to the appropriate steps taken if the lands were to be sold or auctioned.

A further report on this aspect and on options for disposal will be provided to Council in the future. 

4.      Ascertain relevant zoning for the land.

The zoning of the unmade sections of road that are closed would assume that of the adjoining land. This is low density residential, R2.

5.      Contact the LGA and other councils and obtain copies of relevant policies, codes and guidelines for dealing with such land.

The LGA does not have a set position on dealing with the possible sale of public roads that have been closed. North Sydney Council has a policy “Management of Council Land and Facilities” that briefly deals with this issue. This policy is provided as AT-3. The policy deals with the ‘Acquisition and Sale of Land’ in a general context, and the methodology does not appear to be dissimilar to that employed by Lane Cove. Willoughby Council on the other hand has only developed a policy for the ‘Lease of Unused Public Road’. This policy is provided as AT-4. They do not have any policy or guideline for the sale of land. In conclusion, the Department of Lands Checklist provides the best guidance for the correct process to follow in the closing of Council public roads.

6.      Staff report back to Council on the status of the title of the unmade road sections of Brooks Street, and whether the subsequent road closures should be pursued.

Based on the information ascertained by staff, it is recommended that Council pursue the closure of those sections of unmade road in Brooks Street that have been the subject of this report.

7.      Receive a report on the ecological value afforded by the undeveloped land as habitat for flora and fauna by appropriate staff be provided.

Council engaged Storm Consulting to prepare an Ecological Values Study for the Unmade Road Reserve-Brooks Street, Linley Point. This report is provided as AT-5. The report concludes that the site (adjacent to 6 Brooks Street and parts of 7 Carisbrook Street and 1 Burton Street) does not provide any meaningful value as regional threatened species conservation area. So long as the large remnant trees and indigenous bushland are retained by creating restrictive covenants through a Section 88B instrument, it is possible that the land could be transferred to private ownership. Any potential future owners would need to be made fully aware of this, prior to any sale.

 

Community Consultation

 

Statement of Intent

 

Should Council resolve to proceed with the closure of the unmade sections of Brooks Street, then consultation would be designed to consult and inform the community.  Any comments received will be reviewed and evaluated to determine whether or not to proceed with the proposed closure of the unmade sections of Brooks Street.

 

Method

 

Level of Participation

Inform

Inform

Consult

Form of Participation

Open

Targeted

Open

Target Audience

Lane Cove Community

Affected residents

Lane Cove Community

Proposed Medium

Advertising in North Shore Times, Public Exhibitions and E-Newsletter

Letterbox drop

Website Exhibition

Indicative Timing

November - December

November - December

November - December

 

 

Conclusion

 

The investigations undertaken identify that the unmade sections of Brooks Street could be closed and then sold if Council is so inclined. There is a significant and transparent process to follow in performing the closure and any subsequent sale of the subject lands.

 

It is proposed that Council authorise staff to commence the road closure process for the unmade sections of Brooks Street, in accordance with the procedures required by the Department of Lands.

 

 

RECOMMENDATION

 

That:-

1.       Council receive and note the report;

2.       Staff proceed with the closures of the unmade sections of road in accordance with the Department of Lands Guidelines;

3.       Community Consultation be undertaken for 6 weeks in accordance with the consultation strategy outlined in the report; and

4.       A further report be prepared on the results of the consultation.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Drainage Plan for Brooks Street

1 Page

 

AT‑2 View

Utility Services in Brooks Street

5 Pages

 

AT‑3 View

North Sydney Council - Management of Council Lane & Facilities Policy

4 Pages

 

AT‑4 View

Willoughby Council - Lease of Unused Public Road Policy

2 Pages

 

AT‑5 View

Ecological Values Study for Brooks Street

12 Pages

 

 

 


Ordinary Council Meeting 1 November 2010

 

Open Space and Urban Services Division Report No. 48

 

 

 

 

 

Reference:    Open Space and Urban Services Division Report No. 48

Subject:          Lane Cove Golf Course - Fee Variation    

Record No:    SU1274 - 45698/10

Author(s):       Susan  Butler 

 

 

Executive Summary

 

A new range of fees have been proposed for golfers at Lane Cove Golf Course.  These fees are for the following player categories:-

·   Mondays, Tuesdays & Wednesdays – any community service worker such as Police, Fire Brigade, Ambulance or hospital worker upon showing their identification will pay half price of full green fee.

·   Wednesday morning (before a designated time) – pay for one full green fee and a second player is free.

·   Monday to Friday – twilight rate of $15 after a designated time and receive unlimited holes of golf that day.

Background

Lane Cove Golf Course has not been immune to the drop in both public participation and golf club membership that has been occurring Australia wide over the past 10 years.  In an effort to increase public participation at Lane Cove Golf Course, the Golf Manager has put together a proposal for lower green fees at certain times.  The creation of these new categories, if implemented and promoted, should help increase the usage and awareness of the golf course.

A report on these proposed changes was considered at the Council meeting on 16th August 2010 and on public exhibition since 1st September 2010.

Discussion

Letters were sent to the Lane Cove Country Club, River Road Tennis Centre and Lane Cove Golf Course Pro Shop.  An advertisement was placed in the North Shore Times on 10th September 2010.  Posters were displayed at Lane Cove and Greenwich Libraries and the Civic Centre and the information was placed on Council’s website and distributed through the E-newsletter.

Seven (7) responses were received, with six (6) responses from individuals and one (1) from the Country Club’s Women’s Golf Committee.  All the responses were in support of the proposal, with some submissions making further suggestions, as detailed below:-

Comment

Response

It should be offered to residents of Lane Cove, not just community workers.

No plans to extend categories for concessions to residents of Lane Cove at this stage.

Suggest a weekend “parent and child” non peak time rate. i.e. twilight after comp play has finished.

Twilight rate only for Monday to Friday. Extension of twilight rate to weekends could be considered in the future.

Suggest a social green fees component of either their membership or an option to pay council to be able to play unlimited social golf and practice on the course on a regular basis so that they didn’t have to pay every time they wanted to have hit.

No plans to extend categories for unlimited social golf at this stage, but this could be investigated in the future.

 

Comment

Response

Should look at doing combination deals on these special days of playing golf and getting a meal at Kit Foo’s Fairway 9 Restaurant in the Club, or reduced price combination of the Golf & Food & Drink Voucher in the Club.

Matter for the Country Club to discuss with Golf Manager.

 

Conclusion

 

The new fees for the following player categories are recommended for adoption.

·   Mondays, Tuesdays & Wednesdays – any community service worker such as Police, Fire Brigade, Ambulance or hospital worker upon showing their identification will pay half price of full green fee.

·   Wednesday morning (before a designated time) – pay for one full green fee and a second player is free.

·   Monday to Friday – twilight rate of $15 after a designated time and receive unlimited holes of golf that day.

 

 

RECOMMENDATION

 

That the 2010/11 Fees and Charges be amended to include new categories of Green Fees for the Lane Cove Golf Course. The new fees are:-

·   Mondays, Tuesdays & Wednesdays – any community service worker such as Police, Fire Brigade, Ambulance or hospital worker upon showing their identification will pay half price of full green fee.

·   Wednesday morning (before a designated time) – pay for one full green fee and a second player is free.

·   Monday to Friday – twilight rate of $15 after a designated time and receive unlimited holes of golf that day.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 1 November 2010

 

Environmental Services Division Report No. 40

 

 

 

 

 

Reference:    Environmental Services Division Report No. 40

Subject:          Funding under Round 1 of Sustainability Small Grants Program    

Record No:    SU4001 - 42151/10

Author(s):       Claire  Brittain; Steve  Fedorow 

 

 

 

Executive Summary

 

This report presents the organisations seeking funds under Round 1 of the Sustainability Small Grants Program.  The Round 1 budget includes a provision of $10,000 in funding.  Council received ten (10) applications seeking a total of $15,629 of which $8,029 is supported.

 

Background

 

Council under Section 356 of the Local Government Act 1993 may grant financial assistance to organisations. This report discusses the application process for Round 1 of the Sustainability Small Grants Program and recommends Council provides the grants nominated.  Round 2 provides a further funding pool of $10,000 and will be run concurrently with the Financial Assistance Grants.

 

Under the program Council calls for applications for financial assistance from organisations either based in Lane Cove Local Government Area (LGA), or if not based in the LGA, whose assistance addresses identified needs of people within the LGA. 

 

Groups on Council’s financial assistance register were notified of the Sustainability Small Grants Program, and the program was promoted on Council’s website and through the Sustainability E-Newsletter.  Applications closed on Thursday 23rd September 2010.

 

Discussion

 

All applications were assessed against the criteria provided in AT-1 by a panel comprising of the Chair & Deputy Chair of the Sustainability Advisory Committee and Staff.  Applicants were required to show how their application could meet the needs of Lane Cove by referring to Council’s Sustainability Action Plan.  Included in AT-2 is a summary of all the applications, panel consideration and recommended funding.  Information regarding this year’s applications, with a copy of the project proposal and project budget, as well as application guidelines, has been circulated separately for Councillor’s confidential information.

 

Late Applications

 

One application was received late from the Lane Cove Bushland and Conservation Society. This application was assessed.

 

Presentation of Grants

 

It is suggested that a representative of Council visit each successful organisation to present the grant. Council will promote successful projects to the community through regular publications and investigate innovative ways (e.g. online video) to showcase grant-funded projects.

 

 


Conclusion

 

Council’s Sustainability Small Grants Program assists the development of a range of initiatives that are of direct and practical benefit to a sustainable Lane Cove community. Council’s Sustainability Action Plan provides guidance to assist in identifying priority projects for funding.

 

 

 

RECOMMENDATION

 

That Council:-

1.    Gives consideration to Round 1 of the Sustainability Small Grants Program and adopts the recommended projects as follows:

·      $1794 – Chatswood South PermaPatch Inc;

·      $1820 – Greenwich Community Association;

·      $1040 – Lane Cove Bushland and Conservation Society;

·      $2000 – Lane Cove Public School; and

·      $1375 – Lane Cove Sustainability Action Group.

2.    Give Public Notice of the proposed funding under Round 1 of the Sustainability Small Grants Program, and subject to no objections being received, grant the funds as outlined in Part 1.

3.    Promote successful grant projects through Councils regular publications.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Selection Criteria

1 Page

 

AT‑2 View

Overview of Received Grants with Panel Analysis

3 Pages

 

 

 


Ordinary Council Meeting 1 November 2010

 

Environmental Services Division Report No. 43

 

 

 

 

 

Reference:    Environmental Services Division Report No. 43

Subject:          LEP Growth - Funding for Studies     

Record No:    SU4211 - 45598/10

Author(s):       Stephanie Bashford 

 

 

Executive Summary

 

This report proposes that a series of studies be undertaken in preparation for the increased residential and employment growth anticipated to occur under the Local Environmental Plan LEP 2009.

 

These relate to a public domain study for St Leonards and a traffic and parking study for St Leonards and Lane Cove Village. It is intended to fund these studies from the Section 94 contributions collected from developers within the current financial year.

 

Background

 

LEP 2009 introduced rezoning and increased development scale in several areas to satisfy the residential target of an additional 3,900 dwellings (approximately 7,800 new residents), and the employment target of 6,500 jobs, set under the 25-year Metropolitan Strategy for Sydney. The outcomes of this growth are expected to include wider housing choice and strengthening of the commercial sector in Lane Cove. However, the consequences of this growth also need to be anticipated and planned for.

 

Several studies have already been undertaken during the preparation of the LEP and include the following:-

·           Lane Cove Village Structure Plan and draft Master Plan;

·           Traffic - preliminary studies for residential growth areas and Cox’s Lane; and

·           Development Control Plan - setting out broad objectives for public domain and design controls for specific residential and other areas.

 

With LEP 2009 now providing certainty as to current zonings and scale, and the number of DAs already received, it is now obvious that significant growth is occurring rapidly and there is a need to undertake more targeted studies on the key issues of public domain and traffic / parking as a matter of priority.

 

The purpose of the studies is to identify infrastructure and services in order to plan for their funding, including through possible voluntary planning agreements with developers.

 

Discussion

 

Scope and Cost

 

It is estimated that the above two key projects could be undertaken for approximately $145,000, enabling Council to commission consultants in an Expressions of Interest process.  Advertisements would seek consultants capable of undertaking both projects either together or separately.

 

(i)         St Leonards Public Domain Study

 

Public domain relates to the adequacy of pedestrian circulation space, visual character, amenity, interrelationship of open space with retail / cafes etc. 

 

The St Leonards commercial centre, nominated as a Specialised Centre in the Metropolitan Strategy, will provide a significant proportion of the workforce expansion under Lane Cove’s employment target. The principles set out earlier, under the St Leonards Strategy and DCP, now require detailed masterplanning to coordinate Council’s treatment of its public footpaths and other spaces with private developments such as 88 Christie Street. The study’s scope could include:-

·           Assessment of the public space currently available for circulation space, informal outdoor lunch and meeting areas etc, and the potential to upgrade the space for increased worker and visitor numbers to the centre from all three council areas;

·           Discussions with Railcorp and the State Transit Authority regarding the potential for a public plaza over the rail line, and a dedicated bus stop area matching the provision on the north side of the highway;

·           Pedestrian networks and desire lines, especially peak hour flows to and from the station, and the potential for Lithgow Street to be enhanced in a shared pedestrian / traffic zone close to the underpass;

·           Urban services and facilities;

·           Amenity (sunlight, noise etc) opportunities and constraints;

·           Street furniture, landscaping, lighting and safety considerations;

·           Public art opportunities; and

·           Liaison with North Sydney and Willoughby Councils.

 

This study is to be focussed on St Leonards, as Council has already completed this level of detail for the Lane Cove Village.

 

(ii)        Traffic / Parking – St Leonards and Village

 

Commercial traffic generation will impact most significantly in St Leonards.  Residential growth will

be principally experienced in terms of the additional vehicles visiting the Lane Cove Village.

 

A preliminary traffic study, conducted in mid-2008 to assess the road network’s capacity for the DLEP’s additional residential development, concluded that the impacts of increased traffic levels would be acceptable in the immediate vicinity of each growth area.  It suggested, however, that an area-wide study be carried out to determine traffic volumes, and measures to minimize congestion, for key areas including the Longueville Road / Birdwood Avenue intersection and Centennial Avenue.  That study had, furthermore, been conducted before all new zones were finally determined by Council in August 2008 and the Department in 2010, and it did not relate to the St Leonards commercial area.

 

That analysis now needs to be updated and expanded to ensure adequate traffic measures are included in future budgets and capital works programs for residential and commercial areas, specifically for St Leonards and Lane Cove Village.  The study should cover:-

·               St Leonards and Village intersections and roads - current capacity;

·               Parking provision - review of the DCP’s on-site car parking rates and on-street capacity;

·               Comparison with other councils’ parking rates;

·               Assessment of the potential impact of vehicle generation on intersections / roads;

·               Visitor parking for St Leonards business and other needs / commuter workforce demand; and

·               Coordination with the Major Projects Plan in relation to parking provision and other matters.

 

The cost of these studies is intended to be funded from Council’s current Section 94 Plan, as the impacts of new development may be offset against contributions from developments being approved in this 2010 / 2011 financial year. This is permissible under the Department’s recent directives for councils regarding developer contribution plans.

 

The related issue is the funding of infrastructure, including traffic and parking provision, drainage, community facilities, open space etc. A range of options, which may potentially include developer contributions / Section 94 payments, levy, existing funds, grants etc, is currently being considered by staff for detailed discussion with Council at a workshop on 8 November.

 

Conclusion

 

It is important to undertake studies in response to the Local Environmental Plan 2009’s gazettal this year to adequately accommodate the new residents and workforce. These studies relate to

(i) a public domain study for St Leonards and (ii) a traffic and parking study for St Leonards and Lane Cove Village.

 

Council is requested to endorse funding for these studies being paid from the Section 94 contributions collected from developers within the current financial year.

 

 

 

RECOMMENDATION

 

That studies be undertaken this financial year on key issues relating to public domain, traffic and parking and associated issues relating to growth under the LEP 2009 and be funded from the current Section 94 Plan.

 

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 1 November 2010

 

Environmental Services Division Report No. 44

 

 

 

 

 

Reference:    Environmental Services Division Report No. 44

Subject:          LEP Review - Food outlets in the Industrial Area    

Record No:    SU4211 - 45771/10

Author(s):       Stephanie Bashford 

 

 

Executive Summary

 

This report relates to two issues involving food outlets in the Lane Cove West Industrial Area:-

1.     Supermarket Size: the maximum floor area needs to be adequate to service the workforce’s needs without impacting on the local retail hierarchy and traffic volumes; and

2.     “Cash and Carry” Centres: a concern has been expressed that outlets should be available to assist certain community groups to obtain food and other goods at wholesale prices.

Council is asked to resolve that:-

(i)         The size of a neighbourhood shop (including supermarkets) permissible in the industrial area be increased to 400m2; and

(ii)        The landuse “wholesale supplies” be added as permissible in the Light Industrial IN2 zone.

 

These issues were discussed by Council on 18th October, and a report was requested to be brought back to this meeting. Any other matters relating to the LEP Review which were deferred are to be the subject of a Councillor Workshop on 22nd November and subsequent report.

 

Background

 

The Local Environmental Plan 2009 introduced a maximum floor area for supermarkets and other neighbourhood shops.

 

On 18th October 2010 Council considered a range of matters relating to the LEP twelve-month review. One of these was a proposal by staff to increase the supermarket size permissible in the industrial area in view of the needs of the growing workforce there.

 

Council’s resolution in relation to this matter was: “That item A3.7(NR) – Supermarket Size …be deferred to the Council Meeting of 1st November 2010.”

 

Discussion

 

1.         Supermarkets and Other Shops

 

“Neighbourhood shops” are required to be permissible in the Light Industrial IN2 zone under the NSW Standard LEP. As their size had to be specified, under clause 5.4, this was agreed to be 300m2 fronting a local road (based on the IGA at Greenwich) and 400m2 on a major road. The aim was to allow an adequate size for economic viability, while limiting the size to minimise impacts on local residential neighbourhoods. Consideration was also given to the relationship of the neighbourhood centres within Lane Cove’s retail hierarchy, during a time of transition for the Lane Cove Village with the opening of the Market Square complex.

 

The role of the Lane Cove West Industrial Area within the local retail hierarchy is unique because:-

·   It serves a workforce estimated to be around 9,000 (with part-time staff)

·   It is geographically isolated, and is not in direct competition with any other centre, Lane Cove West shops being 10-15 minutes walk or a circuitous drive away.

·   Workers are currently served by a few cafes, with former existing use rights, and canteens within many of the private firms.

·   The travel time for a trip to the Lane Cove Village substantially reduces a lunch hour.

 

As a result of its isolation, there is a high dependency on adequate supporting facilities.  The ability of firms to recruit staff, in competition with centres in Ryde and elsewhere, is affected by the business park’s amenity, and this needs to reflect changing lifestyles and expectations.  There is a need not only for cafes for workers’ lunches but also shops for daily items to save time on the journey home.  Submissions from industrial owners requested that the allowable size be raised above 300m2 in this zone.

 

At the same time, although the workforce needs adequately-sized facilities, the role of a supermarket in an industrial area is considered to be less than that of a minimart serving a residential area.  It is not intended to attract passing trade from Epping Road by allowing substantially larger shops in the industrial area, given the single road access into the area and its limited parking.  An increase to 400m2 is supported.

 

2.         Cash and Carry Outlets

 

At the meeting on 18th October there was discussion of the recent closure of the Campbells Cash and Carry outlet in Willoughby Council’s Artarmon industrial area.  The question was raised whether such an outlet could be opened in Lane Cove, as it had served a useful role for community groups such as school canteens to buy goods at wholesale prices.

 

The possible uses under the LEP in the Light Industrial IN2 zone would be:-

(i)         “Warehouse or Distribution Centre” – “a building or place used mainly or exclusively for storing or handling items (whether goods or materials) pending their sale, but from which no retail sales are made.” It is not clear whether this would allow the type of wholesale selling intended.

(ii)        “Neighbourhood Shop” – “retail premises used for the purposes of selling small daily convenience goods such as foodstuffs, personal care products, newspapers and the like to provide for the day-to-day needs of people who live or work in the local area, and may include ancillary services such as a post office, bank or dry cleaning, but does not include restricted premises.” This does not allow for wholesale outlets.

 

Campbells has advised staff, since the meeting, that their outlets sell in bulk to the public without requiring wholesale-scale purchases, but that they are open only to registered businesses having an ABN, which some community groups have.

 

This operation is different from a supermarket, permissible as a neighbourhood shop in the industrial zone, and from a warehouse.

 

The most appropriate use available in the Standard LEP appears to be:-

(iii)       Wholesale Supplies” – “a building or place used for the display, sale or hire of goods or materials by wholesale only to businesses that have an Australian Business Number registered”.

 

It is recommended that this use be added to the LEP in the IN2 zone as a possible approach to permit the type of operation discussed. It is noted, though, that Campbells operates two such outlets in Alexandria and Northmead, and has not currently expressed an intention to reopen an outlet to replace the Artarmon one in this area.

 


Community Consultation

 

As agreed on 18th October 2010 for the LEP Review generally.

 

Conclusion

 

Council is asked to resolve two issues in relation to the Lane Cove West Industrial Area: firstly, the

size of a neighbourhood shop, including a supermarket, and secondly, the type of wholesale

outlets permissible there.

 

It is recommended that the maximum size of a neighbourhood shop be increased to 400m2, so as

to allow for the needs of the increasing workforce, and that “wholesale supplies” be added as a

land use permissible with consent so as to assist certain community groups to obtain food and

other goods at wholesale prices.

 

 

RECOMMENDATION

 

That the Local Environmental Plan 2009 be amended in relation to the Light Industrial IN2 zone as follows:-

1.       The maximum permissible size of a neighbourhood shop be increased to 400m2; and

2.       The land use of “wholesale supplies” be added as permissible with consent.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 1 November 2010

 

Human Services Division Report No. 31

 

 

 

 

 

Reference:    Human Services Division Report No. 31

Subject:          Northwood Group Artists Plaques    

Record No:    SU4015 - 45290/10

Author(s):       Jane  Gornall 

 

 

Executive Summary

 

In February 2009, the Northwood Action Group approached Council with a request for financial and

non-financial assistance in the production and installation of four historical plaques dedicated to artists of the Northwood Art Group.  Council at its meeting of 6th April, 2009 supported the application of the Northwood Action Group and provided funds to assist with the project.

 

To ensure ongoing consistency in production, style, design, and installation a Historical Plaques and Markers Policy was developed, exhibited and then adopted by Council in November, 2009.  The Policy was also incorporated into the Public Art Policy and Implementation Plan.

 

Council in December 2009 also adopted the Lane Cove Public Art Strategy and Public Art Master Plan, This Plan also included a section on the Northwood Group Art plaques.

 

The first set of plaques is nearing readiness for production.  This report brings the information to Council for information.

 

Background

 

The Northwood Action Group listed the first four (4) plaques to be dedicated as being for the following Northwood Group artists:-

·     Lloyd Rees;

·     Bill Pidgeon (WEP);

·     John and Marie Santry; and

·     George Lawrence.

 

The initial design for the plaques was undertaken by Bob Woodward, sculptor and artist.  Bob Woodward lived in lane Cove from 1964 until his death in 2010.  The Northwood Action Group has held discussions with his wife Margaret about the possibility of including a plaque to also honour the work of Bob Woodward.

 

Therefore the first five plaques will be for the four Northwood Group artists listed above and for Bob Woodward. The Northwood Action Group has also been approached to have a plaque for the artist Marguerite Moloney.  It has been decided to complete the first round of plaques as an initial project.

 

Under Section 6.2 of the Historical Plaques and Markers Policy ‘adjoining property owners will be notified of the application and given time to respond. The responses of the adjoining property owners will be included in the Report to Council.”

 

Council has written to the property owners in front of whose houses the plaques will be located and to the houses on either side of the plaque. Only one response has been received. The response was very positive to the project.

 


Funding

 

Mrs Woodward has provided an amount of $1,000 towards the cost of the plaque commemorating her husband.

 

Council has an amount of $5,000 in this years budget and this will be enough to complete the project.  Some of the funds have been spent employing a public art consultant to complete the design layout of the plaques and to source quotations from a number of plaque manufacturers.

 

The cost of the plaques is estimated to be $1,000 each, with an estimate of the insertion of the plaques into the footpath (by Council staff) to be approximately $200.

 

A copy of the draft plaque for Bob Woodward is attached as AT-1. Each plaque will be in the same format.

 

 

RECOMMENDATION

 

That Council receive and note the report.

 

 

 

 

 

 

Jane  Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

Design of Plaque Robert (Bob) Woodward OAM 1923-2010

1 Page

 

 

 


Ordinary Council Meeting 1 November 2010

 

Human Services Division Report No. 32

 

 

 

 

 

Reference:    Human Services Division Report No. 32

Subject:          Lane Cove Public Art Policy and Implementation Plan    

Record No:    SU2509 - 45296/10

Author(s):       Faith  Wieland; Jane  Gornall 

 

 

 

Executive Summary

 

In January 2005, Council’s first cultural policy, “Expressing Our Culture – A Cultural Action Plan for Lane Cove” was released.  This award winning document ran to forty-seven pages and included 162 recommendations in four key areas.  One of the key areas of “Our Spaces” included “Ensure that Lane Cove is rich in public art” as a goal and “Develop a Public Art Policy in consultation with the community, Council and Council staff” as a key action.

 

Council engaged Pamille Berg AO to work as a consultant to assist Council staff in the development of a Public Art Policy for Lane Cove.

 

Council in November 2009 adopted the draft “Lane Cove Public Art Policy and Implementation Plan” dated 19th October 2009 for the purposes of public exhibition.

 

This Report brings the Policy and Implementation Plan back to Council for adoption.

 

 

Background

 

The Public Art Policy and Implementation Plan, shown attached as AT-1, is comprised of three sections; the first being the actual Policy, the second being the Implementation Plan and the third being pro-forma agreements for Council’s use.  The Policy and Implementation Plan were placed on exhibition from 5th November 2009 until 1st February 2010.

 

 

Discussion

 

The following consultation methods were utilised for consultation;-

·     Survey on Council website;

·     Notification via Council e-newsletter;

·     Advice to cultural groups; and

·     Public advertisement

 

The Policy was available for reading at the Civic Centre, the Library and Council’s website.

 

There were no formal submissions received as part of the consultation.  Ten comments were received via the website survey, these are summarised in the following table.


 

Comment

Response

Part 2, 4.3 (p10)

Objecting to imposition of special rate levy

The Plan recommends that a variety of funding methods be investigated – this being just one method

Length of document (2) – too long/longwinded

The exhibited documents included the Policy (8 pages) with a detailed implementation plan – covering small to large projects.  Staff had reduced the size of the original document provided by the consultant

Advisory Committee – too “cumbersome” with 10 people

The Committee size is comparable to other Council Advisory Committees

Cost of proposal not included

The cost of the proposals will vary depending on the type of project to be undertaken and available funds.  Projects may not be undertaken each year

Other projects – such as toilets/footpaths should be undertaken first

Council determines its funding priorities annually

Support for Policy (3) and recommend use of aboriginal artists

It is envisaged that a range of artists will be utilised

This Policy document sets the overall framework that Public Art projects should take within Lane Cove.  Council has already adopted the Public Art master Plan which follows the philosophy of this Policy and links into the Public Domain Master Plan.  The Master Plan identified specific areas such as the plaza for the incorporation of public art. 

The Policy provides a clear process through what public art can be integrated into Council’s capital works and redevelopment projects.

The Implementation Plan provides for a step by step guide to how to process should be undertaken.  It is intended that the same process should be used across all Divisions of Council.

Advisory Committee

 

The Report recommends the establishment of a Public Art Advisory Committee.  The Committee to consist of:-

1.      A contemporary visual artist having completed at least one public art commission.

2.      A practising contemporary craftsperson or designer/maker with experience in the commissioning process.

3.      A community artist with experience in high-quality community cultural development projects.

4.      An architect, urban designer or landscape architect.

5.      A Lane Cove community representative who has demonstrated particular interest and dedication to public space improvement, preferably with a background in a design-based or heritage field.

6.      A curator, consultant or arts administrator with wide knowledge of contemporary visual art and craft practitioners and of “model project” public art practice.

7.      An appropriate representative of one of Council’s multicultural communities, preferably with a background relating to some form of creative practice, or a practicing artist or craftsperson of a CALD (Culturally and Linguistically Diverse) background.

8.      Councillor (1) as appointed by Council.

9.      Council staff (2) as nominated by the General Manager.

 

 

RECOMMENDATION

That:-

1.         Council adopt the “Lane Cove Public Art Policy and Implementation Plan dated 19th October 2009;

2.         Council establish a Public Art Advisory Committee; and

3.         A further report come back to Council with a draft charter for the Committee.

 

 

 

 

 

 

Jane  Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

Lane Cove Council Public Art Policy and Implementation Plan

50 Pages