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Agenda

Ordinary Council Meeting

20 September 2010

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Monday

20th September 2010 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully



Peter Brown

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Win Gaffney. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under section 12(6) of the Local Government Act, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 20 September 2010

 

TABLE OF CONTENTS

 

 

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 6 SEPTEMBER 2010

 

 

Referred Reports FROM Inspection Committee 18 September 2010

 

2.       Environmental Services Division Report No. 337

SUBJECT: 26 River Road West, Longueville

 

Orders Of The Day

 

3.       Order Of The Day No. 17

SUBJECT: Council and Committee Meeting Schedule - October

2010

 

 

General Managers Reports

 

4.       General Managers Report No. 13

SUBJECT: Meeting House Redevelopment - Stage 2

 

5.       General Managers Report No. 16

SUBJECT: Request for Assistance MAD Challenge

 

 

Corporate Services Division Reports

 

6.       Corporate Services Division Report No. 12

SUBJECT: Procedures for Election of Mayor and Deputy Mayor and Councillor Representation on Council's Committees

 

7.       Corporate Services Division Report No. 52

SUBJECT: Annual Financial Statements for 2009/2010 - Referral for Audit

 

8.       Corporate Services Division Report No. 53

SUBJECT: Savings from Server Consolidation Project

 


Open Space and Urban Services Division Reports

 

9.       Open Space and Urban Services Division Report No. 39

SUBJECT: Award for Tambourine Bay Creek Restoration Project

 

 

Environmental Services Division Reports

 

10.     Environmental Services Division Report No. 35

SUBJECT: Keep Australia Beautiful Sustainable Cities Awards

 

11.     Environmental Services Division Report No. 382

SUBJECT: 6 Innes Road, Greenwich

 

12.     Environmental Services Division Report No. 37

SUBJECT: Delegated Authority Report - August 2010

 

 

Human Services Division Reports

 

13.     Human Services Division Report No. 30

SUBJECT: Measuring Borrower Satisfaction with the New Lane Cove Library  

 

 

 

 

             


Ordinary Council Meeting 20 September 2010

 

Environmental Services Division Report No. 337

 

 

 

 

 

Reference:    Environmental Services Division Report No. 337

Subject:          26 River Road West, Longueville

Inspection Committee after considering this matter referred this Report to the Ordinary Council Meeting to be held on the 20 September 2010.   

Record No:    DA10/11-01 - 31219/10

Author(s):       Andrew Thomas 

 

 

Property:                     26 River Road West, Longueville

 

DA No:                         D11/10

 

Date Lodged:              1 February 2010.  Revised 20 April and 13 July 2010.

 

Cost of Work:              $49,000

 

Owner:                                    J and S Craven - Sands

 

Applicant:                    Johannes and Sascha Craven - Sands

 

 

DESCRIPTION OF PROPOSAL TO APPEAR ON DETERMINATION

Alterations and additions to the basement floor level of the existing dwelling house, boundary fences; construction of a swimming pool and a retaining wall.

ZONE

Residential 2(a1) under LEP1987.

IS THE PROPOSAL PERMISSIBLE WITHIN THE ZONE?

 

Yes

IS THE PROPERTY A HERITAGE ITEM?

No, but at the rear of the site is Warraroon Reserve that is a landscape item of local heritage significance under the Lane Cove LEP 1987.

IS THE PROPERTY WITHIN A CONSERVATION AREA?

No

DOES DCP 1- BUSHLAND APPLY TO THE PROPERTY?

Yes  

BCA CLASSIFICATION

Class 1a and 10b

STOP THE CLOCK USED

Yes:   10.3.10 – 20.4.10 ; and  29.6.10 – 13.7.10

NOTIFICATION

Neighbours                              22,24,28,82,84 and 86 River   Road West;  95 Austin Street.

Ward Councillors                    Central

Progress Association             Lane Cove Bushland and     Conservation Society

Other Interest Groups             N/A

 

REASON FOR REFERRAL

 

This application has been called to the Planning and Building Committee by Councillor Smith over her own concerns and concerns raised by the owners of a property adjoining the site.

 


EXECUTIVE SUMMARY

·     The development application was submitted prior to the gazettal of Lane Cove LEP 2009 and is therefore subject to Lane Cove LEP 1987 and the associated Dwelling House Code,2002 (the Code).

·     The development application seeks approval for:

­  excavations at the rear of the lower basement level of the dwelling house to create a rumpus room with a window on each side;

­  an automatically controlled roller door across the existing driveway setback 900mm from the front boundary and with a maximum height of 3.1m;

­  a front gate on the north-western corner of the front boundary, up to 2.1m high and setback 1.8m from the front boundary attached to a proposed timber fence up to 2m high and with a 4.8m long return along the site’s west side boundary;

­  a partly elevated swimming pool adjacent to the rear of the dwelling house with a maximum depth of 1.8m and setback 8m from the rear boundary and 450mm from the west side boundary and 8m from the eastern boundary, and changes to the existing west side boundary fence so as to provide a privacy screen in the vicinity of the pool; and

­  a stone retaining wall 500mm high and 10.7m in length erected above and behind an existing stone wall of approximately the same height along the rear boundary and returning for a distance of 6m along the west boundary; the area behind the wall would be backfilled by up to 500mm to create a level area adjoining the base of the pool; the existing metal fence would be increased in height so that it would be 1m above the height of the proposed retaining wall and 1.4m above the height of the existing stone wall.

·     The proposed swimming pool was located close to the rear boundary. This application drew one letter of support from a neighbour and one letter of objection from the Lane Cove Bushland Society. 

·     The proposal contravened the 10m rear buffer to bushland requirement of DCP 1, and the pool location was revised and its setback from the rear boundary was increased to 8m.This revised proposal was renotified in April and drew another letter of support from the same neighbour.

·     The application was discussed with the objectors on a number of occasions, and additional details and modified plans were provided by the applicant.

·     Although the revised pool does not comply with the minimum 10m buffer setback from the adjoining bushland under Council’s Bushland DCP Council’s Open Space staff support the proposal.

·     The proposal also does not comply with the Code in relation to the extent of excavation under the dwelling house; the height, setback and design of the roller door; the height of a side fence; and the side setback of part of the pool.

·     Despite the concerns raised by one adjoining owner and the Lane Cove Bushland Society, the owners on the west side of the site and the owners of a nearby property have confirmed their support of the proposal in writing.

·     Overall the revised proposal is a reasonable development and this report recommends its approval subject to a deferred commencement consent that requires the submission of a geotechnical report to determine the likely impact of the excavation required for the pool on the stability of a rock overhang/cave located under the rear part of the site.

 


SITE

The subject site is an irregular shaped lot that has a frontage of 15.24m to River Road West, a rear boundary of 17.49m and an area of 581m2. The site is located on the south side of River Road West and opposite the intersection with Austin Street.

The site has a fall of 8m from its front to its rear boundary and a slight cross fall from east to west. The site’s front yard is located behind a rendered brick front fence and is generally tiled and used for car parking. The rear yard is partly grassed and includes rock outcrops and small trees and bushes. The rear yard has a timber paling fence along each side boundary and a metal palisade fence at the rear boundary which allows an outlook of Warraroon Reserve.

Existing development on the site comprises a part single and part 2 storey dwelling house with attached rear decks at both levels and a double carport with a skillion roof that is attached to the front fence.

Adjoining at 24 and 28 River Road West, are dwelling houses. The locality is residential.   Site Location Plan and Neighbour Notification Plan attached (AT1 and AT2).

 

PROPOSAL

The revised development application, subject of this report, is for alterations and additions to the dwelling house, front, side and rear fences, and construction of a swimming pool and retaining wall in the rear yard. Details of the proposal include the following:-

·     excavations at the rear of the lower basement level to create a rumpus room with a window on each side;

·     an automatically controlled roller door across the existing driveway setback 900mm from the front boundary and with a maximum height of 3.1m;

·     a front gate up to 2.1m high and setback 1.8m from the front boundary attached to a proposed timber fence up to 2m high and with a 4.8m long return along the site’s west side boundary;

·     a partly elevated swimming pool adjacent to the rear of the dwelling house with a maximum depth of 1.8m and setback 8m from the rear boundary and 450mm from the west side boundary, and changes to the existing west side boundary fence so as to provide a privacy screen in the vicinity of the pool; and

·     a stone retaining wall 500mm high and 10.7m in length erected above and behind an existing stone wall of approximately the same height along the rear boundary and returning for a distance of 6m along the west boundary; the area behind the wall would be backfilled by up to 500mm to create a level area adjoining the base of the pool; the existing metal fence would be increased in height so that it would be 1m above the height of the proposed retaining wall and 1.4m above the height of the existing stone wall.

 

PREVIOUS APPROVALS/HISTORY

BA 175/97: for alterations and additions that included:-

·     the conversion of an attached single garage into a storeroom;

·     the demolition of part of a front verandah;

·     the erection of a double carport in the front yard;

·     the erection of a front fence;

·     the erection of a 2 storey rear verandah with the upper level including a pergola.

This development was approved by Council’s Planning and Building Committee at its meeting on 21st July 1997and a building approval issued on 23rd July 1997.

An amendment to this development was granted on 12th October 1998.

 

PROPOSAL DATA/POLICY COMPLIANCE

Site Area (581m2)

 

TABLE 1 : DWELLING HOUSE

 

 

PROPOSED

CODE

COMPLIES

Floor Space Ratio (max)

0.38:1

0.5:1

Yes

Soft Landscaped Area            (min)

>42%

35%

Yes

Side Boundary Setback (min)

Unchanged

1.2m : single storey,  1.5m : 2 storey

Yes

Overall Height             (max)

Unchanged

9.5m

-

Ceiling Height  (max)

Unchanged

7m

-

No of Storeys (max)

Unchanged

2

-

Building Line (max)

Unchanged

-

-

Cut and Fill (max)

Cut : 1.7m

Fill : <1m

1m

1m

No

Yes

Deck/Balcony width( max)

Unchanged

3m (if elevated by >1m)

-

Solar Access (min)

Unchanged

3 hours to north elevation

-

BASIX Certificate

N/A

Required

-

 

TABLE 2 : FRONT FENCE (Roller shutter door, gate and front side fence return)

 

 

PROPOSED

CODE

COMPLIES

Height (max)

Roller shutter: 2.9m -  3.1m

Gate: 2m – 2.1m

Side  front fence: 1.8-2m

900mm

900mm

900mm

No

No

No

% Open Where > 900mm in Height  (min)

Roller shutter : nil

Gate : nil

50%

N/A due to setback of 1.8m

No

-

Setback From Front Boundary if >900mm in height (min)

Roller shutter : 900mm

Gate : 1.8m

1m

1m

No

Yes

Splays

Not required

1m

-

 

TABLE 3 : SWIMMING POOL

 

 

PROPOSED

CODE

COMPLIES

Concourse Edge to Neighbour’s House  (min)

5m

3m

Yes

Setback from boundary if concourse is <500mm above natural ground level  (min)

1050mm

450mm

 

 

900mm from internal face of pool

450mm from edge of concourse

Yes

Yes

Setback from boundary if concourse is >500mm above natural ground level  (min)

450mm

900mm from edge of concourse

No

Setback from boundary if concourse is >500mm above natural ground level and adjoins public open space   (min)

8m (i.e. from rear boundary)

1:1 setback measured from concourse edge

Yes

Height (max)

920mm

1800mm

Yes

Setback if height is >1800mm (min)

N/A

1:1 setback measured from concourse edge

-

Screening of facade where > 1m above ground level?

Yes

Screening required

Addressed by draft condition 45

 

REFERRALS

Development Engineer

The Development Engineer has advised that the site falls within Council’s on-site detention exclusion area and has required that all proposed impervious areas be connected to the existing drainage system. Draft conditions of consent have been suggested that include pool construction and sediment and erosion control measures. (See draft conditions 56-71).

Manager Open Space/ Assistant Bushland Manager/Tree Assessment Officer(Open Space staff)

Council’s Manager Open Space has advised that the revised location of the proposed pool is satisfactory. Draft conditions of consent have been provided which include the protection of any Aboriginal sites and a neighbour’s trees (by way of an exclusion zone), and restrict the soil depth behind the proposed retaining wall along part of the rear and common west side boundaries. (See draft conditions 45-55).

Traffic Manager

The Traffic Manager has advised:-

·     that the driveway width of 3.683m complies with the current Australian Standard; and

·     that the proposed automatic roller door would provide better access than a gate and is  more acceptable.  That being said the existing access arrangements appear satisfactory.

Officers Comment

A vehicle cannot fully stand on the driveway crossing with the proposed automatic roller shutter closed, as the distance from the edge of the kerb to the proposed shutter would be no more than 4m and this is inadequate for a vehicle to wait for the door to open.  The roller shutter is accordingly not supported. 

Other: Rural Fire Service

The site is identified on Council’s maps as being “Bushfire Prone Land - Vegetation Buffer 100m and 30m”.   The application was accordingly referred to the Rural Fire Service.  The RFS has provided conditions which have been incorporated as draft conditions, should the application be approved.  The RFS require the upgrading of the existing building to improve ember protection and the new construction to comply with the current Australian Standard.  (See draft conditions 6-11).

 

ASSESSMENT

 

Notwithstanding the recent gazettal of the Lane Cove LEP 2009 this application was submitted under the provisions of the Lane Cove LEP 1987 and Council is required to assess and determine such applications under the planning controls in force at the time of lodgement, being LEP 1987 and the Dwelling House Code, August 2002.

 

Lane Cove LOCAL Environmental Plan 1987 (the LEP) (s.79C(1)(a))

(i)    Zone

The proposed works are ancillary to a dwelling house and are permissible in the zone.  Subject to the suggested draft conditions, the proposal would satisfy the relevant objective of the Residential 2(a1) Zone which is to retain and where appropriate improve the existing residential amenity of a detached single family dwelling area.


 

(ii)   Heritage

Council’s Open Space staff have considered the proposal and agreed to the 8m setback from the rear boundary.  The setback and native planting of the rear section of the property (see draft condition 45) reduces any visual impact of the proposal when viewed from the landscape heritage item (Warraroon Reserve). 

 

Other Planning Instruments

 

State Environmental Planning Policy 19: Bushland in Urban Areas (SEPP 19) and Council’s Development Control Plan No. 1: Control of Development Adjacent to Bushland (DCP 1)

 

Subject to a deferred development consent to ensure that there would be no adverse impact on the rock overhang/cave at the rear of the site, the proposal would satisfy the aims and objectives of SEPP 19 because it would not threaten bushland on the site or on adjoining sites, including the reserve.

 

Council’s Open Space staff state that whilst DCP1 recommends a minimum buffer zone of 10m between proposed works and bushland this setback is not possible on the site; however the revised application, which relocates the pool adjacent to the dwelling house and sets it back 8m  from the rear boundary, is satisfactory.

 

The plans include proposed planting and fill between the rear of the pool and the site’s rear boundary. Council’s Open Space staff have required the area be planted with species to be indigenous to the reserve.  A draft condition has also been recommended that would limit the extent of fill in this area. (See draft condition 55).  Subject to the inclusion of these two draft matters the visual impact of the pool can be addressed.

 

State Environmental Planning Policy 55: Remediation of Land (SEPP 55)

 

The subject site and adjoining sites are zoned for residential purposes. Given the types of uses permissible within residential zones it is unlikely that the site would be contaminated.

 

Sydney Regional Environmental Planning Policy (Sydney Harbour Catchment) 2005 (the SREP 2005) and Sydney Harbour Foreshores and Waterways Area Development Control Plan 2005 (the DCP 2005)

 

Subject to the draft conditions recommended by Council’s Open Space staff, the scale and location of the proposed works do not raise any issues with either the SREP 2005 or the DCP 2005.

 

Applicable Regulation

 

The proposal involves some demolition that includes the removal of brickwork for proposed windows. The Environmental Planning and Assessment Regulation 2000 prescribes safety standards for demolition and compliance with AS 2601 -2001. Draft condition 40 is included to address this requirement.

 

Variations to Council’s Codes/PolicIes (sections 79c(1)(b)and (1)(c))

 

The preceding policy assessment tables identify those controls that the proposal would not comply with under the Dwelling House Code, August 2002 (the Code). Each departure is discussed below.

 


Table 1: Dwelling House

Although the proposal would exceed the maximum cut (excavation) allowed of 1m by a further 700mm, no objection is raised to this non – compliance for the following reasons:

·     the numerical difference of 700mm is not significant given that the excavation would occur under the existing dwelling house;

·     the amenity of both adjoining property owners would not be affected; 

·     the amenity of the occupants would be improved by the additional floor space without creating (subject to draft  engineering conditions to address drainage) any adverse impact on either adjoining property owner or on the site; and

·     the proposal is significantly under the permitted floor space ratio for the site.

 

Table  2: Front Fence/ Roller Shutter

The roller shutter over the existing driveway exceeds the overall height maximum for front fences on River Road West.  Accordingly the structure is not supported and is suggested for deletion (see draft condition 4). 

The roller shutter would not comply with the required front boundary setback.

In relation to the side fence return on the western side boundary, the maximum height permitted is 900mm.  The proposed fence is between 1.8m and 2m in height (highest at furthest from street).  The variation is supported for the following reasons:

·     it would be consistent with the existing front fence  wall height and is consistent with the aim of the Code with regard to allowing higher front fences on heavily trafficked streets;

·     the fence would not result in reduced visibility for vehicles entering or leaving the subject site or the neighbouring site; and

·     the adjoining property owners have agreed to the fence height in writing.

 

Table  3: Swimming Pool

 

The majority of the proposed pool complies with the setback from the western side boundary.  Due to the site’s fall a section less than 1m in length at the rear south-western corner of the pool would not comply with the setback minimum of 900mm from the site’s west side boundary. No objection is raised to the non – compliance because of its minor nature and the adjoining property owners having written to confirm their support of the proposal.

 

Impacts

 

Although the proposal would reduce the site’s landscaped area the remaining area would exceed the minimum 35% required and no significant trees would be removed. Draft condition 54 has been recommended by Council’s Open Space staff requiring a neighbour’s trees to be protected.

 

The proposed works to the existing dwelling house would have a benign impact on both adjoining owners. The proposed works to the front fence are not supported and have been suggested for deletion (see draft condition 4).  The proposed pool would not have an adverse impact on the adjoining owners or on the reserve. 

 

RESPONSE TO NOTIFICATION

Four submissions were received in response to the notification of the development application: two  support the development and two raise concerns. The concerns raised in the two submissions are summarised and discussed below.

 

1.         Swimming Pools

 Object to pools in times of reduce rainfall and water shortages, especially because there is no indication of how its water level could be maintained.

Comment

The State government has introduced a Policy requiring water saving devices for pools with a capacity above 40,000 litres. The proposed pool does not fall into this category because its capacity would be 27,000 litres. The applicant is entitled to install a pool until legislation requires otherwise.

2.         Pool Setback

Would set a precedent because it would be within 10m of the bushland and 2.5m above ground level. Should be made to comply, and requires details of natural screening.

Comment

The pool’s increased setback of 8m places it adjacent to the dwelling house and its concourse within 1m of ground level.  Council’s Open Space staff are satisfied with the position of the pool and have   conditioned that the area between the pool and the rear boundary be landscaped with indigenous plants and any backfilling restricted.  Each application must be assessed on its individual merit and against its particular site constraints.

3.         Survey

Provision of survey details and opportunity to comment.

Comment

A survey was requested and submitted by the applicant and this was reviewed by the adjoining property owners.  The latest revision to the proposal includes plans based on that survey. Council notified both neighbours and the Bushland Society of these plans for the usual period of 14 days. This period was subsequently extended to the objectors by a further 4 days.

4.         Setbacks

Front setback shown as 900mm at eastern corner and drive but is 800mm and reduces sweep for our footpath crossing. Council should know where boundary is for assessment purposes.

Comment 

Scaled off the survey the main section of the existing front wall is setback between 700mm and 800mm.

5.         Roller Door and Access

With an overall height of between 2.9m and 3.1m, and a variable setback of between 500mm and 800mm, would not be in keeping with others and would look like a factory entry. Request it is conditioned to be constructed of metal wire and a see – through design.

The front fence was not constructed in accordance with the approved plans (i.e. BA 175/97) including the width of the driveway: the approved 4.3m wide opening has been reduced to 3.65m. Initially this did not cause us a problem. Current owners’ use of 3 vehicles creates an access problem which could be addressed by converting the front ground floor storeroom back into a garage.

Should Council attempt to solve this problem by altering what has been provided for as our exclusive use would consider Council would have failed in its duty of care by not allowing safe passage for pedestrians, altering the amenity of the street (by not reinstating the nature strip) and not providing safe access in and out of our site because our crossing is already impeded by a power pole and the setback of the wall.

 

 

Comment

The roller shutter to the driveway entrance is not in keeping with the Code’s maximum height limit for front fences and as such has been suggested for deletion.

In 2003, Council issued an Occupation Certificate for the works approved under BA175/97 and therefore has accepted the reduction in the width of the approved driveway.

Current standards do not require increased sight lines beyond the existing configuration for a single dwelling residential property.

6.         Hopper Window

An inward opening window would be inadequate to address mutual privacy concerns. Request window is either fixed with opaque glass, or it includes a privacy measure.

Comment

The window is located in the basement level of the existing dwelling house and at a lower level to the adjoining property.  Since hopper windows open outwards the applicant could include curtains as a personal privacy measure. In any event since the sill height would be 2.2m above the floor level privacy should not be an issue.

7.         Front Side Boundary Fence

Appearance and overall height (above the existing retaining wall of 3m) of proposed paling fence should be softened.

Comment

Whilst the height of the proposed side return fence exceeds the 900mm maximum of the Code, the proposal would be consistent with both the height of the existing front wall and the rendered enclosing wall for the carport. The adjoining property owners have submitted their written support of this proposed fence.  The proposal is consistent with the intent of allowing higher front fences on heavily trafficked streets and would not present a safety issue to vehicles accessing the site or the adjoining property.

8.         Front Gate

Is Council aware of a brick retaining wall that extends onto Council land ? This will pose a danger to pedestrians using the site due to the fall onto the adjoining driveway.

Comment

Although not shown on the site survey, there are remnants of what would appear to have been a retaining wall/ landscape planter along the front boundary that extend beyond the site at the front northwest corner.

Council’s Development Engineer has recommended draft condition 64 to address this issue by requiring the reconstruction of the footpath so that it matches the level of the entry to the site, and for the retaining wall to also match the finished level of the footpath. 

9.         Extension to Dividing Fence

The proposal does not make clear where the proposed increase in the western side boundary fence would finish; it could be 4m high next to the pool and 5m high at the rear of the site and would impact on our bushland views which have already been impacted due to a deck screen of which we were not notified. Our northern light is of great value.

Comment

The adjoining owners on the west side of the site have written to confirm that they have no objection to the proposal and do not require a privacy screen to be attached to the west side of the pool concourse so as to prevent overlooking of their rear yard. Based on this neighbour’s confirmation, and the Rural Fire Service’s draft condition (see draft condition 9) that no exposed timber should form part of any new construction, it is unlikely that the applicant would want to construct this screen.

Based on neighbour comments, those of the RFS and the applicant’s original intention not to provide a privacy screen, the screen is suggested for deletion.  (See draft condition 5).

As the site is in a bushfire prone area the possible timber screen that has been installed on one side of a rear deck is unauthorised and the matter has been referred to Council’s Building Surveyor for appropriate action.

10.      Rear Fence and Retaining Wall

Based on our survey/neighbour’s survey the proposed fence is not located on the rear boundary and could be 1m outside the site at its eastern end and between 1.5m and 2m out at its western end. How does Council know where the rear boundary is? Existing retaining wall is located above natural bedrock and is within the reserve; our retaining wall was removed from a similar position at the request of Council. Is the proposed retaining wall to be built on top of the existing retaining wall, or setback as required under Council’s Code i.e. at a ratio of 1:1, or with an overall setback of 2.2m ?

Comment

As with any application, Council must rely on the survey information submitted by the applicant, particularly if this is recent; the applicant’s survey was prepared in July 2009.

Draft condition 2 is recommended requiring all new work, whether at the front or at the rear, to be located wholly within the site, and that this be subject to confirmation by a survey to be submitted at the time of the fence construction.

Whilst swimming pool concourse and associated fences may have to be setback at a ratio of 1:1, the proposed fence however is not a pool concourse or associated fence and would be a boundary fence and therefore is not included under this category. Fences adjoining bushland should be of an open style so as not to disrupt the continuity of the bushland and the residential lot, and can include steel posts, rails or the like. The proposed fence is consistent with the Code.

11.       Subterranean Cave

The cave, which extends a number of metres under the rear of the property, is not mentioned. How would this feature be addressed with regard to vibration as a result of digging and jack hammering?

Comment

This report recommends a deferred commencement consent that would address this issue.

12.      Swimming Pool : Rear Setback; Safety Fence and Tank

It’s rear setback should be 10m under the Bushland DCP/control. What type and height would the pool fence be?

Although Statement confirms that boundary fencing will be upgraded will not accept a dividing fence in lieu of a pool fence.

Proposal includes an infinity pool which are high maintenance.  An infinity pool should have both  balance and holding tanks but only a balance tank is proposed. If a holding tank is not to be provided, what measure would reduce the pool overflowing into the reserve? 

Comment

The applicant was advised that the original setback of the pool from the rear boundary was unacceptable. Whilst the revised setback of 8m is 2m below that required under the Bushland DCP it is acceptable based on the site constraints – the proposed pool would be adjacent to the existing dwelling house.

Draft condition 23 is recommended requiring the swimming pool fence to comply with the required legislation and standard.

Council’s Development Engineer has recommended a draft condition that would address drainage issues.  (See draft condition 65).

13.      Drainage

Not addressed.

Comment

Council’s Development Engineer has recommended a draft condition that would address drainage issues. (See  condition 65)

14.      Sewer Main

Believe Board’s diagram to be unreliable and therefore query the location of the sewer main in relation to the proposed pool.

Comment

The applicant has relied on, and is entitled to rely on, the diagram supplied by Sydney Water. If this information is incorrect the applicant would be entitled to take appropriate action against Sydney Water.  Should the diagram be incorrect, and the pool location or height need to be amended by the applicant, a further modification application (section 96) to Council would be required.

15.      Landscaping

Proposed screen planting is not supported by a landscape plan.

Plans do not show the actual position of two Jacaranda trees located on our boundary which will require an exclusion/tree protection zone. Will not accept cut and fill within 3m of these two trees, nor planting that would block northern light.

Comment

The Jacaranda trees are to be protected during construction work.  (see draft condition 54).  The rear of the site is to be landscaped with indigenous plants (see draft condition 45).

16.      Shade Sail

Is mentioned in the applicant’s Statement but understand this is no longer proposed and is not shown on the current plans. Such a sail would affect site coverage and deny us natural light into basement.

Comment

Although the revised plans have removed this structure, a revised Statement still mentions it. Consequently whilst a shade sail does not form part of the revised proposal, draft condition 3 is recommended prohibiting this structure.

Matter Arising: Micro Bats

In March of this year the owner of a property adjoining the site raised the issue of whether bats (micro bats) might be located in the cave/rock overhang that extends under the rear of the site. This concern was raised by the same owner at a Council meeting in May, and has been repeated in one of the two meetings held with the owners .

Although micro bats are known to exist in Lane Cove, including in the golf course, no evidence of them has been found despite various visits to the rear of the site by Council staff.  Two former Council Open Space employees have confirmed that they are not aware of micro bats in the reserve.

 

CONCLUSION

 

The application is for alterations and additions to the existing dwelling house and front fence, construction of a swimming pool and retaining wall in the rear yard.  Objections have been received from one neighbour and the Bushland Society, and letters of support have been received from two neighbours.

 

The proposed works to the existing dwelling house would create a room at its lower level and any impact on each side neighbour would be benign.

 

The roller shutter is not supported due to its height as outlined in this report.

 

Although the proposed pool would be setback 8m from the rear boundary and not the10m required under Council’s Bushland DCP, its position is reasonable and has the support of one adjoining owner.  Since the excavation for this structure would be into rock a deferred commencement consent is recommended to ensure that a geotechnical engineer has addressed the potential impact of this excavation on a cave/rock overhang that extends under the rear of the site.

 

Matters in relation to s.79C considerations have been satisfied.

 

 

RECOMMENDATION

 

That pursuant to section 80(3) of the Environmental Planning and Assessment Act, 1979, as amended, the Council grants a deferred development consent to Development Application 11/10 for alterations and additions to the basement floor level and front, rear and side fences; a swimming pool and a retaining wall on Lot A DP 385098 and known as 26 River Road West, Longueville subject to the following:-

 

A  The submission of a report prepared by a geotechnical engineer that ensures that there is no impact caused by the proposed pool excavation on the structural stability of the cave/overhang located at the rear of the site.

 

Documentary evidence as requested above is to be submitted to Council within twelve (12) months of the granting of this deferred commencement consent. The approval cannot commence until Council has provided written confirmation that the information requested has been provided and is satisfactory to accommodate the proposed pool structure and not impact on the cave/ overhang.

 

Subject to  A above being satisfied, a development consent and plans be issued subject to the following conditions:

 

Plans

 

1.         (20) That the development be strictly in accordance with drawing numbers:-

·   P1B, P2C, P3B and P4A, dated December 2009 and as amended up to 8.7.10; and     

·   P6, dated July 2010,

        by Right Angle Drafting except as amended by the following conditions.

 

Specific

 

2.         In order to prevent any new work encroaching outside of the site, including into the adjoining reserve, all new work is to be located wholly within the subject site. Proof by survey to be submitted at the time of construction of the rear retaining wall and fence confirming that there is no encroachment upon Council’s reserve.

 

3.         No approval is granted, or implied, for a shade sail in conjunction with the swimming pool. Any such structure, wherever located on the site, is to be the subject of a separate application.

 

 

4.         The roller shutter / front fence extension exceeds Council’s maximum 2m overall fence height and does not allow a vehicle to satisfactorily stand off the River Road West carriageway while waiting to enter/ exit the site. The roller shutter over the existing driveway is therefore to be deleted.

 

5.         The privacy screen proposed on the western side of the pool to be deleted.

 

Bushfire

 

(i)  Asset Protection Zones

 

6.         At the commencement of building works and in perpetuity the entire property shall be managed as an inner protection area (IPA) as outlined within section 4.1.3 and Appendix 5 of 'Planning for Bush Fire Protection 2006' and the NSW Rural Fire Service's document 'Standards for asset protection zones'.

 

 (ii)  Design and Construction

 

7.         The existing building on the subject site is required to be upgraded to improve ember protection. This is to be achieved by enclosing all openings (excluding roof tile spaces) or covering openings with a non-corrosive metal screen.  Where applicable, this includes any sub floor areas, openable windows, doors, vents, weepholes and eaves.

 

8.         New construction shall comply with Australian Standard AS3959-1999 'Construction of buildings in bush fire-prone areas' Level 3.

 

9.         There is to be no exposed timber as part of any new construction.

 

10.       Structure and shade materials shall be non-combustible or have a Flammability Index of no greater than 5 when tested in accordance with Australian Standard AS1530.2-1993 'Methods for Fire Tests on Building Materials, Components and Structures - Test for Flammability of Materials'.

 

11.       Roofing for the entire dwelling shall be gutterless or guttering and valleys are to be screened to prevent the build up of flammable material. Any materials used shall have a Flammability Index of no greater than 5 when tested in accordance with Australian Standard AS1530.2-1993 'Methods for Fire Tests on Building Materials, Components and Structures - Test for Flammability of Materials'.

           

General

 

12.       The submission of a Construction Certificate and its issue by Council or Private Certifier PRIOR TO CONSTRUCTION WORK commencing.

 

13.       All building works are required to be carried out in accordance with the provisions of the Building Code of Australia.

 

14.       The approved plans must be submitted to a Sydney Water Check agent or Customer Centre to determine whether the development will affect Sydney Water’s sewer and water mains, stormwater drains and/or easements, and if further requirements need to be met.  Plans will be appropriately stamped.  For Quick Check agent details please refer to the web site www.sydneywater.com.au see Your Business then Building & Developing then Building & Renovating or telephone 13 20 92.

 

 

 

            The consent authority or a private accredited certifier must:-

 

·           Ensure that a Quick Check agent/Sydney Water has appropriately stamped the plans before the issue of any Construction Certificate.

 

15.       Approval is subject to the condition that the builder or person who does the residential building work complies with the applicable requirements of Part 6 of the Home Building Act 1989 whereby a person must not contract to do any residential building work unless a contract of insurance that complies with this Act is in force in relation to the proposed work.  It is the responsibility of the builder or person who is to do the work to satisfy Council or the PCA that they have complied with the applicable requirements of Part 6.  Council as the PCA will not release the Construction Certificate until evidence of Home Owners Warranty Insurance or an owner builder permit is submitted. THE ABOVE CONDITION DOES NOT APPLY TO COMMERCIAL/INDUSTRIAL CONSTRUCTION, OWNER BUILDER WORKS LESS THAN $5000 OR CONSTRUCTION WORKS LESS THAN $12000.

 

16.       An Occupation Certificate being obtained from the Principal Certifying Authority before the occupation of the dwelling house and swimming pool.

 

17.       All demolition, building construction work, including earthworks, deliveries of building materials to and from the site to be restricted to the following hours:-

 

Monday to Friday (inclusive)                     7.00am to 5.30pm

Saturday                                                   7.00am to 4.00pm

No work to be carried out on Sundays or any public holidays.

 

18.       Stockpiles of topsoil, sand, aggregate, spoil or other material capable of being moved by water to be stored clear of any drainage line, easement, natural watercourse, footpath, kerb or roadside.

 

19.       The development shall be conducted in such a manner so as not to interfere with the amenity of the neighbourhood in respect of noise, vibration, smell, dust, waste water, waste products or otherwise.

 

20.       Depositing or storage of builder's materials on the footpath or roadways within the Municipality without first obtaining approval of Council is PROHIBITED.

 

Separate approval must be obtained from Council's Works and Urban Services Department PRIOR TO THE PLACEMENT of any building waste container ("Skip") in a public place.

 

21.       Prior to the commencement of any construction work associated with the development, the Applicant shall erect a sign(s) at the construction site and in a prominent position at the site boundary where the sign can be viewed from the nearest public place.  The sign(s) shall indicate:

a)         the name, address and telephone number of the Principal Certifying Authority;

b)         the name of the person in charge of the construction site and telephone number at which that person may be contacted outside working hours; and

c)         a statement that unauthorised entry to the construction site is prohibited.

The signs shall be maintained for the duration of construction works.

 

22.       The cleaning out of ready-mix concrete trucks, wheelbarrows and the like into Council's gutter is PROHIBITED.

 

 

 

23.       The swimming pool being surrounded by a fence:-

 

a) That forms a barrier between the swimming pool; and

i)   any residential building or movable dwelling situated on the premises; and

ii)   any place (whether public or private) adjacent to or adjoining the premises; and

 

b) That is designed, constructed and installed in accordance with the standards as prescribed by the Regulations under the Swimming Pool Act, 1992, and the Australian Standard AS1926.1 – 2007 Swimming Pool Safety, Part 1: Safety barriers for swimming pools.

 

      SUCH FENCE IS TO BE COMPLETED BEFORE THE FILLING OF THE SWIMMING POOL.

 

24.       The filter and pump being enclosed in an approved soundproof enclosure.  If noise generated as a result of the development results in an offensive noise Council, may prohibit the use of the unit, under the provisions of the Protection of the Environment Operations Act 1997.

 

25.       In accordance with the requirements of the Swimming Pools Act 1992 and Regulations thereunder a warning notice is to be displayed in a prominent position in the immediate vicinity of the swimming pool at all times.

 

The notice must be in accordance with the standards of the Australian Resuscitation Council for instructional posters and resuscitation techniques and must contain a warning "YOUNG CHILDREN SHOULD BE SUPERVISED WHEN USING THIS POOL".

 

26.       Fibrecrete Swimming Pool Shell being constructed in accordance with AS.2783-1985 "Concrete Swimming Pool Code, AS 3600-1988 - "Concrete Structure" and "AW1 Fibresteel Technical Manual, November 1981".

 

27.       A temporary connection to be made to the sewers of Sydney Water (where available) with an approved toilet structure and toilet fixtures being provided on the site BEFORE WORK IS COMMENCED.  Where the Sydney Water sewer is not available a "Chemical Closet" type toilet shall be permitted.

 

28.       All timbers complying with Timber Framing Code AS 1684-79.

 

29.       All glazing is to comply with the requirements of AS 1288.

 

30.       The removal, handling and disposal of asbestos from building sites being carried out in accordance with the requirements of the Construction Safety Act and the Regulations details of the method of removal to be submitted PRIOR TO COMMENCING ANY DEMOLITION WORKS.

 

31.       (a)        The use of mechanical rock pick machines on building sites is prohibited due to the potential for damage to adjoining properties.

 

(b)        Notwithstanding the prohibition under condition (a), the principal certifying authority may approve the use of rock pick machines providing that:-

 

(1)        A Geotechnical Engineer's Report that indicates that the rock pick machine can be used without causing damage to the adjoining properties.

 

(2)        The report details the procedure to be followed in the use of the rock pick machine and all precautions to be taken to ensure damage does not occur to adjoining properties.

 

 

(3)        With the permission of the adjoining owners and occupiers comprehensive internal and external photographs are to be taken of the adjoining premises for evidence of any cracking and the general state of the premises PRIOR TO ANY WORK COMMENCING.  Where approval of the owners/occupiers is refused they be advised of their possible diminished ability to seek damages (if any) from the developers and where such permission is still refused Council may exercise its discretion to grant approval.

 

(4)        The Geotechnical Engineer supervises the work and the work has been carried out in terms of the procedure laid down.

 

            COMPLIANCE WITH THE REQUIREMENTS OF THIS CONDITION MUST BE SATISFIED PRIOR TO THE ISSUE OF THE CONSTRUCTION CERTIFICATE.

 

32.       An automatic fire detection and alarm system, designed to ensure the occupants are given adequate warning so they can evacuate the building in an emergency, must be installed in the dwelling.

 

            This requirement is satisfied by:-

 

(a)        Smoke alarms installed in—

            (i)         Class 1a buildings in accordance with 3.7.2.3 of the Building Code of Australia; and

            (ii)        in Class 1b buildings in accordance with 3.7.2.4 and 3.7.2.5 of the Building Code of Australia

(b)        Smoke alarms complying with AS 3786.

(c)        Smoke alarms connected to the consumer mains power where consumer power is supplied to the building.

 

Location – Class 1a buildings (dwellings)

 

Smoke alarms must be installed in a Class 1a building on or near the ceiling in—

 

(a)        any storey containing bedrooms—

            (i)         between each part of the dwelling containing bedrooms and the remainder of the dwelling; and

            (ii)        where bedrooms are served by a hallway, in that hallway; and

(b)        any other storey not containing bedrooms.

 

33.       Protection of the dwelling house against subterranean termites must be carried out in accordance with AS.3660.

 

34.       The demolition works being confined within the boundaries of the site.

 

35.       The site being cleared of all debris and left in a clean and tidy condition at the completion of all works.

 

36.       All demolition works being completed within a period of three (3) months from the date of commencement.

 

37.       All machinery used on the site during demolition shall have a noise emission no greater than 75dB(A) when measured at a radius of 7m from the specified item.

 

38.       All spillage deposited on the footpaths or roadways to be removed at the completion of each days work.

 

39.       The site being properly fenced to prevent access of unauthorised persons outside of working hours.

 

40.       Compliance with Australian Standard 2601 - The Demolition of Structures.

 

41.       Pedestrians' portion of footpath to be kept clear and trafficable at all times.

 

42.       Submission of documentation detailing the destination of materials in accordance with the Waste Management Plan submitted under this application.  These details are required PRIOR TO THE ISSUE OF THE CONSTRUCTION CERTIFICATE.

 

43.       It should be understood that this consent in no way relieves the owners or applicant from any obligation to obtain any other approval which may be required under any covenant affecting the land or otherwise nor relieve a person from the legal civil consequences of not complying with any such covenant.

 

44.       Long Service Levy   Compliance with Section 109F of the Environmental Planning and Assessment Act 1979; payment of the Long Service Levy payable under Section 34 of the Building and Construction Industry Long Service Payments Act 1986 (or, where such a levy is payable by instalments, the first instalment of the levy) – All building works in excess of $25,000 are subject to the payment of a Long Service Levy at the rate of 0.35%.

 

COMPLIANCE WITH THE REQUIREMENTS OF THIS CONDITION MUST BE SATISFIED PRIOR TO THE ISSUE OF THE CONSTRUCTION CERTIFICATE.

 

Landscape

 

45.       The submission of a landscape plan prepared by a suitably qualified horticulturalist/landscape architect that provides details of landscaping in the area between the swimming pool and the site’s rear boundary, and that this plan only includes only those species indigenous to Warraroon Reserve.

 

46.       A Tree Preservation Order applies in the Lane Cove local government area. The order prohibits the cutting or removal of any tree except with the consent of Council, which must be strictly and fully complied with, and the penalty for contravention of this order is up to One million one hundred thousand dollars ($1,100,000).  The co-operation of all residents is sought in the preservation of the bushland character of the Municipality.  All enquiries concerning the Tree Preservation Order must be made at the Council Chambers, Lane Cove.

 

47.       The protection on site, without damage, of all existing trees, excepting those shown in the approved plan to be removed or pruned.  Irrespective of this consent permission from Council must be obtained for the removal or pruning of any trees, including the cutting of any tree roots greater than 40 mm in diameter.

 

48.       There must be no stockpiling of topsoil, sand, aggregate, spoil or any other construction material or building rubbish on any nature strip, footpath, road or public open space park or reserve.

 

49.       All Aboriginal sites and relics in NSW are protected under the National Parks and Wildlife Act 1974.  If during the course of construction an Aboriginal site or relic is uncovered, works must cease and the Metropolitan Local Aboriginal Lands Council and the NSW National Parks and Wildlife Service must be notified immediately.

 

50.       All materials brought onto the site must be weed free.

 

 

 

51.       Any weeds in the bushland area lists under the Noxious Weeds Act must be continually eradicated using suitable bush regeneration methods ensuring there is no long term re-establishment.  Refer to council’s website www.lanecove.nsw.gov.au for further information.

 

52.       Rubbish must be stored in sealed in a locked container / cage.  Any building rubbish that is not contained must be cleaned up immediately, including the immediate worksite, surrounding area and/or public open space.

 

53.       There must not be any access through the adjacent park/reserve to carry out any building works, storage of materials, storage of soil or storage of rubbish during construction.

 

54.       A 1.8 m high fence of chain mesh must be erected at least 2.4m radial distance from the trunk of the 2 Jacaranda trees growing in the neighbouring property. The fenced area shall not be used for the storage of building materials, machinery, site sheds, or for advertising and the soil levels within the fenced area shall remain undisturbed.

 

            A waterproof sign must be placed on every second panel stating ‘NO ENTRY TREE PROTECTION AREA – this fence and sign are not to be removed or relocated for the work duration.’  Minimum size of the sign is to be A3 portrait with NO ENTRY TREE PROTECTION ZONE in capital Arial Font size 100, and the rest of the text in Arial font size 65.

 

            Such fencing and signage must be erected PRIOR TO THE ISSUE OF THE CONSTRUCTION CERTIFICATE including demolition or site preparation and remain in place for the duration of the construction work.

 

55.       There is to be no build-up of soil behind the retaining wall higher than the 44.5 m contour line. This soil must be consolidated and covered immediately to ensure that it does not wash off the site into the reserve below. A suitable geo-textile is to be used and suitable vegetation can be planted into it.

 

General Engineering Conditions

 

56.       Design and Construction Standards:  All engineering plans and work shall be carried out in accordance with Council’s standards and relevant development control plans except as amended by other conditions.

 

57.       Materials on Roads and Footpaths: Where the applicant requires the use of Council land for placement of building waste, skips or storing materials a “Building waste containers or materials in a public place” application form is to be lodged. Council land is not to be occupied or used for storage until such application is approved.

 

58.       Works on Council Property: Separate application shall be made to Council's Urban Services Division for approval to complete, any associated works on Council property.  This shall include vehicular crossings, footpaths, drainage works, kerb and guttering, brick paving, restorations and any miscellaneous works. Applications shall be submitted prior to the start of any works on Council property.

 

59.       Permit to Stand Plant: Where the applicant requires the use of construction plant on the public road reservation, an “Application for Standing Plant Permit” shall be made to Council. Applications shall be submitted and approved prior to the start of any related works. Note: allow 2 working days for approval.

 

60.       Restoration: Public areas must be maintained in a safe condition at all times. Restoration of disturbed Council land is the responsibility of the applicant. All costs associated with restoration of public land will be borne by the applicant.

 

61.       Public Utility Relocation: If any public services are to be adjusted, as a result of the development, the applicant is to arrange with the relevant public utility authority the alteration or removal of those affected services. All costs associated with the relocation or removal of services shall be borne by the applicant.

62.       Pedestrian Access Maintained: Pedestrian access, including disabled and pram access, is to be maintained throughout the course of the construction as per AS-1742.3, ’Part 3 - Traffic control devices for works on roads’.

63.       Council Drainage Infrastructure: The proposed construction shall not encroach onto any existing Council stormwater line or drainage easement. If a Council stormwater line is located on the property during construction, Council is to be immediately notified. Where necessary the stormwater line is to be relocated to be clear of the proposed building works. All costs associated with the relocation of the stormwater line are to be borne by the applicant.

Engineering Conditions to be complied with prior to Construction Certificate

64.       Council Construction Requirement: The applicant shall construct a new concrete footpath from the existing footpath to the boundary of the property where the new pedestrian access point to the dwelling is proposed. The new footpath slab needs to match the existing footpath and boundary levels. The existing retaining wall also needs to be amended to match the new finished level of the footpath slab. A ‘Construction of Residential Vehicular Footpath Crossing’ application shall be submitted to Council prior to the issue of the Construction Certificate. All works associated with the construction of the footpath shall be completed prior to the issue of the Occupation Certificate

65.       Pool construction stormwater: The stormwater runoff from the new impervious areas surrounding the pool shall be connected to the existing drainage system in accordance with the requirements of Lane Cove Council’s DCP Stormwater Management.

The existing stormwater system is to be certified that it is in good working order and meets the requirements set out in Council’s DCP-Stormwater Management. The certification is to be carried out by a fully licensed and insured plumber or a suitably qualified engineer prior to the issue of the Construction Certificate.

Where an existing element does not comply with current standards the subject element is to be replaced.

Where the existing system does not comply with Councils DCP-Stormwater Management a drainage design is required. The stormwater drainage plan is to be prepared and certified by a suitably qualified engineer and submitted to the Principal Certifying Authority prior to the issue of the Construction Certificate. The design is to be certified that it fully complies with, AS-3500 and Council's DCP-Stormwater Management.

66.       Excavation greater than 1m: Where there are structures on adjoining properties including all Council infrastructures, located within 5m of the proposed excavation.

The applicant shall:-

(a)   seek independent advice from a suitably qualified engineer on the impact of the proposed excavations on the adjoining properties

(b)   detail what measures are to be taken to protect those properties from undermining  during construction

(c)   provide Council with a certificate from the engineer on the necessity and adequacy of  support for the adjoining properties.

 The above matters are to be completed and documentation submitted to the principal certifying authority prior to the issue of the Construction Certificate.

 

(d)   Provide a dilapidation report of the adjoining properties and Council infrastructure. The dilapidation survey must be conducted prior to the issue of the Construction Certificate. The extent of the survey must cover the likely “zone of influence” that may arise due to excavation works, including dewatering and/or construction induced vibration. The dilapidation report must be prepared by a suitably qualified engineer.

A second dilapidation report, recording structural conditions of all structures originally assessed shall be submitted to the principal certifying authority prior to the issue of the Occupation Certificate.

All recommendations of the suitably qualified engineer are to be carried out during the course of excavation. The applicant must give at least seven (7) days notice to the owner and occupiers of the adjoining allotments before the excavation works commence.

67.       Pool construction: The pool design shall ensure that either during construction or upon completion, surface water is not be directed or diverted so as to have an adverse impact upon adjoining properties.

Council accepts no liability for any damage to the pool as a result of overland flows or high tide inundation. The property owner shall submit written acceptance of liability of any damages prior to the issue of the Construction Certificate.

68.       Design of pool structure: The proposed concrete pool is to be designed and certified for construction by a suitably qualified engineer. The structural design is to comply with, all relevant design codes and Australian standards. The design and certification shall be submitted to the Principal Certifying Authority prior to the issue of the Construction Certificate.

69.       Council infrastructure damage bond: The applicant shall lodge with Council a $1000.00 cash bond or bank guarantee. The bond is to cover the repair of damage to Council's roads, footpaths, kerb and gutter, drainage or other assets as a result of the development. The bond will be released upon issuing of the Occupation Certificate. If Council determines that damage has occurred as a result of the development, the applicant will be required to repair the damage. Repairs are to be carried out within 14 days from the notice. All repairs are to be carried in accordance with Council’s requirements. The full bond will be retained if Council’s requirements are not satisfied. Lodgement of this bond is required prior to the issue of the Construction Certificate.

Engineering Conditions to be complied with prior to Commencement of Construction

70.       Erosion and sediment control: The applicant shall install appropriate sediment control devices prior to the start of any works on the site. The devices are to be installed in accordance with the approved ‘erosion and sediment control plan’ numbered P5. The devices shall be maintained during the construction period and replaced when necessary.

Engineering condition to be complied with prior to Occupation Certificate

71.       Certificate of Satisfactory Completion:  Certificates from a registered and licensed Plumber or a suitably qualified Engineer must be obtained for the following matters. The plumber is to provide a copy of their registration papers with the certificate. The relevant certificates are to be submitted to the principal certifying authority prior to issue of any Occupation Certificate.

·     Confirming that the site drainage system has been constructed in accordance with the relevant Australian Standards and Council’s DCP-Stormwater Management. 

 

Michael Mason

Executive Manager

Environmental Services Division

 

ATTACHMENTS:

AT‑1 View

Site Location Plans July 2010

2 Pages

 

AT‑2 View

Neighbour Notification Plan

1 Page

 


Ordinary Council Meeting 20 September 2010

 

Order Of The Day No. 17

 

 

 

 

 

Reference:    Order Of The Day No. 17

Subject:          Council and Committee Meeting Schedule - October 2010    

Record No:    SU1915 - 38355/10

Author(s):       Kirsty Fleming 

 

 

 

The Council and Committee Meeting Schedule for the October 2010 is proposed as follows:-

 

 

October                       2          Inspection Committee

 

October  (Tuesday)    5          Ordinary Council

                                                Planning and Building Committee

                                                Services and Resources Committee

 

October                       18        Ordinary Council

                                                Planning and Building Committee

                                                Services and Resources Committee

 

October                       30        Inspection Committee

 

 

 

RECOMMENDATION

 

That the Council and Committee Meeting Schedule for October 2010 be adopted.

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

   


Ordinary Council Meeting 20 September 2010

 

General Managers Report No. 13

 

 

 

 

 

Reference:    General Managers Report No. 13

Subject:          Meeting House Redevelopment - Stage 2     

Record No:    SU348 - 36055/10

Author(s):       John Lee 

 

 

Executive Summary

This report recommends progressing to the next stage of the redevelopment of Meeting House now that consent has been granted for the redevelopment of Meeting House.

Background

At the Ordinary Council meeting on 7th August 2006 (General Manager’s Report No. 27), it was resolved that Council:-

1.       Adopt the Probity Plan for the redevelopment of Council owned land 23-27 Stokes Street, Lane Cove;

2.       Note that the Executive Manager, Corporate Services will act as Probity Auditor for the project;

3.       Delegate to the General Manager in addition to the express delegation of power to the General Manager pursuant to Section 377 of the Local Government Act, the power to negotiate matters from time to time on the project, such delegation excluding the power to enter into a contract to construct the proposal;

4.       Receive a report at the completion of Stage1 b), for the determination of a development consent in Stage 1 d) and prior to proceeding with Stage 2 and with Stage 3 as outlined in the report;

5.       Endorse the Design Brief for Architectural Services; and

6.       Provide progress reports on this matter on Council’s web site and Community Newsletter.

Following the General Managers Report No 34 to the Ordinary Meeting on 3rd October 2006, a contract was entered into with Malone Campbell - Allen as architects (MCA) based on the redevelopment of Meeting House in 3 stages.  The first stage concluded with development consent for a mixed-use (residential flat building, child care centre & community rooms) development on the site being issued. 

The Next Stages

Subject to development consent, the next stages broadly involve:-

Stage 2

a)      Detailed design and specifications;

b)      Obtaining the Construction Certificate;

c)      Tender documentation;

d)      Calling of tenders; and

e)      Tender evaluation.


Stage 3

Subject to Council entering into a contract for the construction of the project, Stage 3 includes:-

a)      Undertake the role of Superintendent under the contract;

b)      Provide detailed drawings as necessary to the Building Contactor;

c)      Visit the site as necessary but not less frequently than weekly during the construction period;

d)      As built documentation; and

e)      The defects liability period.

Discussion

It is desirable to progress stage 2 as soon as possible to allow Meeting House project to be redeveloped during 2011 and have meeting house and the long day child care centre ready for occupation at the start of 2012. 

MCA will be responsible for preparing the detailed construction drawings to obtain the construction certificate, and for preparing the tender documentation.

Tenders could then be called by the end of the year.

Once open tenders for the construction have been received, a further report will be submitted to Council early in 2011.  At that point, Council will be in a position to determine the final delivery stage.

Funding

Funds have been provided in the 2011/12 budget for this stage of the project.

Alternate Accommodation

It is noted that the refurbishment of the Police Station in Burns Bay Road, has provided DOCS approved accommodation during the rebuilding phase of Meeting House.

 

 

RECOMMENDATION

 

That Council authorise the General Manager to progress Stage 2 of Meeting House with a view of calling open tenders by the end of 2010.

 

 

 

 

 

 

 

Peter Brown

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 20 September 2010

 

General Managers Report No. 16

 

 

 

 

 

Reference:    General Managers Report No. 16

Subject:          Request for Assistance MAD Challenge    

Record No:    SU16 - 38420/10

Author(s):       Peter Brown 

 

 

Executive Summary

This report concerns a request via a young Lane Cove resident and makes a positive recommendation with respect to the request.

Background

Council has received a request from an 11 year old resident Ben Aquilina (AT-1).

As part of his school’s Make a Difference (MAD) Challenge Ben has been inspired to promote the term “community” by running a photo competition in Lane Cove for those 13 years old and under. He will attend tonight’s Council meeting to present his ideas to Council.

Discussion

As part of Council’s public art strategies and in support of its goals in social sustainability it has in recent years exhibited a variety of Lane Cove oriented photography outside of the Lane Cove Community Centre. Most recently an exhibition by local professional photographer Alfonso Calero.

Ben Aquilina has requested that the best photos from his competition be displayed either in that location or elsewhere.

Council staff are happy to work with Ben to assist his organisation of the competition including a suitable public display either outside the Lane Cove Community Centre or within the Lane Cove Library.

 

 

RECOMMENDATION

That Council:-

1.      Receive and note the report;

2.      Thank Ben Aquilina for his endeavours to positively make a difference to our local community; and

3.      Communicate to Ben Aquilina its offer of assistance, particularly in relation to the display of winning entries.

 

 

 

 

 

 

Peter Brown

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Letter from Ben Aquilina Requesting Assistance with a Community Photography Competition

1 Page

 

 

  


Ordinary Council Meeting 20 September 2010

 

Corporate Services Division Report No. 12

 

 

 

Reference:    Corporate Services Division Report No. 12

Subject:          Procedures for Election of Mayor and Deputy Mayor and Councillor Representation on Council's Committees    

Record No:    su868 - 7047/10

Author(s):       Ian Naylor 

 

 

Executive Summary

The purpose of this report is to outline the procedures involved for the election of the Mayor and Deputy Mayor and to give consideration to the representation of Councillors on Committees for the next 12 months.

Discussion

Election of Mayor and Deputy Mayor

Councillors have previously been provided nomination forms for the position of Mayor and Deputy Mayor for the next 12 months.  Nominations must be handed to the Returning Officer, Mr Craig Wrightson, Executive Manager – Corporate Services, prior to the commencement of the Council Meeting on 20 September 2010.  Clause 2, Schedule 7, of the Local Government (General) Regulation (2005) provides that nominations for Mayor and Deputy Mayor must be in writing signed by at least two Councillors, one of whom may be the nominee. The nominee must consent in writing to the nomination.   Clause 3 of the Regulation also provides that if more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot (secret ballot) or by open voting (show of hands).

Councillor Representation on Committees

A list of the representation of Councillors on Committees as of September 2010 is shown below:-

1.       Services and Resources Committee

This Committee deals with the "service" activities and day to day management of resources of the Council, such as finance, traffic and legal services. The full Terms of Reference for the Committee are included in Council's Code of Meeting Practice. The Committee meets in the Committee Room in the Civic Centre on the first and third Mondays of each month at 8.00pm. The Committee requires a quorum of three (3) Councillors, one (1) from each ward.

Members: The Mayor — Councillor Gaffney, Ex Officio, Councillors Smith, Bennison, Mcilroy and Tudge.

2.    Planning and Building Committee

This Committee has authority to determine development applications as lodged with Council not dealt with under delegated authority by the General Manager. The full Terms of Reference for the Committee are included in Council's Code of Meeting Practice. The Committee meets in the Council Chambers on the first and third Mondays of each month at 8.00pm. The Committee requires a quorum of three (3) Councillors, one (1) from each ward.

Members: The Mayor — Councillor Gaffney, Ex Officio, Councillors Palmer, Forrest, Brooks-Horn and Longbottom.


3.    Inspection Committee

This Committee of the whole of Council carries out site inspections where it is considered Council should do so, with the majority of inspections being of development application proposals. The full Terms of Reference for the Committee are included in Council's Code of Meeting Practice. The Committee meets, unless otherwise determined, at 8.30am on the first Saturday of each month, in the Civic Centre carpark and then proceeds to inspection of the matters listed on the agenda. The Committee requires a quorum of five (5), with at least one (1) Councillor from each ward.

Members: All Councillors.

4.    Awards Nomination Committee

This Committee considers nominations and makes decisions for Council's Citizenship Awards, Australia Day Awards and other awards as required.  The Committee meets in February and March each year and as required. The Meetings are held in the Committee Room at 5.30pm.

Members: All Councillors and the General Manager.

5.    Publications Editorial Task Force

This Committee provides input from a Councillor's perspective on the draft Quarterly Newsletter to the community, which is prepared by Council staff. The Committee meets on an as required basis in the Committee Room in the Civic Centre at 5pm prior to Council Meetings.

Members: The Mayor - Councillor Gaffney Ex Officio, Councillors Longbottom, Mcilroy, Bennison and Smith and appropriate staff as determined by the General Manager.

6.    Councillor Peer Review Group

Council adopted as part of its Code of Conduct a Peer Review Group to assist in promoting the Code’s behavioural ideals and monitor Council’s overall progress in achieving these ideals and provide feedback if necessary.

Members:  Councillors Smith and Palmer.

Other Committees Involving Council Representation

7.    Internal Audit Committee

The Committee provides independent assurance and assistance to Council on risk management, control, governance, and external accountability responsibilities. The Committee meets quarterly in the General Managers Meeting Room at 3pm on a Wednesday.

Members: Councillor Bennison with Councillor Smith as alternate.

8.    Bushland Management Advisory Committee

This Committee provides advice to the General Manager on bushland management within Lane Cove. The Committee comprises three (3) Councillors, one from each Ward the Manager - Bushland, members of the Community and Representatives of the Lane Cove Bushland and Conservation Society. The Committee meets on the 4th Wednesday of each month at 6:00pm in the Committee Room in the Civic Centre.

Members: Councillors Bennison, Councillor Forrest, Councillor Palmer with Councillor Smith as alternate.


9.    Cameraygal Festival Committee

This Committee is the organising committee for the Cameraygal Festival. The Committee generally meets from February to August and also in November on the 3rd Thursday of the month at 6pm in the Committee Room.

Members: The Mayor - Councillor Gaffney, Ex Officio and Councillor Tudge and any available Councillors may also attend.

10.  Carisbrook Advisory Committee

This committee assists in the administration of Carisbrook House and meets every 6 weeks on Wednesdays at 9am in the Civic Centre.

Member:  Councillor Gaffney.

11.  Central Ward Traffic Consultative Forum

This Working Party meets quarterly to consider traffic issues in Central Ward and to provide advice to Council on those matters. Representation is made up of residents from Central Ward. Central Ward Councillors attend the forum.

Members: The three (3) Central Ward Councillors - Councillors Bennison, Forrest and Smith and the Manager - Traffic.

12.  Centrehouse Management Committee

Centrehouse is a not-for-profit community art and leisure centre offering leisure learning for the community, including various courses for children to adults and facilities for hire. The Management Committee meets the 1st Wednesday of each month at Centrehouse at 5.30pm.

Members: Councillors Bennison and Forrest.

13.  Chatswood South Cemetery Committee

This Committee meets as required on a Wednesday at 4.30pm to inspect the cemetery grounds and organise for any maintenance work to be undertaken. The Committee comprises of the Minister and two (2) parish members Church representatives, three (3) West Ward Councillors, Manager – Open Space and the Manager - Local History and Archives as Council's Archivist.

Members: The three (3) West Ward Councillors Councillors Gaffney, Longbottom and Mcilroy.

14.  Consultation Committee — Metropolitan Local Aboriginal Land Council (Metro) and Lane Cove Council

The purpose of the Committee is to co-ordinate any issues arising from the Agreement concerning Aboriginal land, working together to apply for funding and on joint ventures that foster reconciliation.  The committee meets as required.

Members: The Mayor – Councillor Gaffney Ex Officio and Councillor Longbottom with Councillor  Bennison as an alternate and the General Manager.

15.  Duntroon Avenue Community Liaison Committee

Council as part of its development consent resolved that the developer establish a community liaison committee, to facilitate information flow to the community regarding the development progress, issues and complaint that arise and solutions and remedies initiated. The Committee meets as required.

Members:  The three (3) East Ward Councillors - Councillors Brooks-Horn, Palmer and Tudge.


16.  East Ward Traffic Consultative Forum

This Working Party meets quarterly to consider traffic issues in East Ward and to provide advice to Council on those matters. Representation is made up of residents from East Ward. East Ward Councillors attend the forum.

Members: The three (3) East Ward Councillors —Councillors Brooks-Horn, Palmer and Tudge, and the Manager - Traffic.

17.  Golf Course Advisory Committee

The committee meets to discuss the operation of the Lane Cove Golf Course and provide advice to the General Manager on improvements to the golf course. The Committee meets every second month on a Tuesday at 8am in the Country Club.

Members: The Mayor Councillor Gaffney ex officio, Councillors Bennison, Longbottom, Mcilroy and Brooks-Horn.

18.  Gore Hill Memorial Cemetery Trust

The Trust is appointed by the Minister for Lands and is responsible for the care, control and management of Gore Hill Cemetery at St Leonards.  Meets every second month at 6pm on a Thursday.

Member: Councillor Gaffney.

19.  Kindy Cove Management Advisory Committee

This Committee provides advice to the Management of the Long Day Care Centre, from a parent and community perspective. The Committee meets on the 3rd Wednesday of every month at 7.00pm, usually at Kindy Cove.

Member: Councillor Smith with Councillor Palmer as alternate.

20.  Lane Cove Access Committee

The Committee's objectives are to increase and promote general awareness of access, mobility and safety issues in the community and more specifically for people with disabilities and to provide advice on access to public amenities.  The Committee meets on the last Monday of every second month at 10am.

Members: Councillor Mcilroy, with Councillor Palmer as alternate appropriate Council Officers as determined by the General Manager, five (5) representatives of organisations and five (5) community representatives.

21.  Lane Cove Bicycle Advisory Committee

This Committee meets to consider the provision of bicycle facilities in Lane Cove. The Committee meets in the Committee Room in the Civic Centre at 6pm as required.

Members: Councillors Brooks-Horn, Forrest, Mcilroy and Bennison, and any available Councillors may also attend.

22.  Lane Cove Community Aid Board of Directors

Community Aid is an incorporated association which provides direct services to the elderly, disabled and their carers in Lane Cove. The Board meets on the 2nd Thursday of every second month at 7:30am at the Community Aid Centre.

Members: Councillors Longbottom and Smith.


23.  Lane Cove Cultural Advisory Committee

This Committee assists in the formulation of cultural planning strategies and initiatives.  The Committee meets quarterly in the Training Room in the Civic Centre at 6.15pm, on the 4th Wednesday of February, May, August and November.

Members: Councillors Tudge, Mcilroy, Smith with Councillor Bennison as alternate and Council staff as designated by the General Manager.

24.  Lane Cove Historical Society

The Society meets on the third Tuesday of each month at 2.30pm excepting December and January in the Cove Room at Council and provides a forum for the promotion and discussion of history in Lane Cove.

Members:  Councillors Gaffney and Palmer.

25.  Lane Cove Occasional Child Care Centre

This Committee considers management issues of the Child Care Centre. The Committee meets on the 3rd Tuesday of each month at 7.30pm in the Centre.

Member: Councillor Palmer

26.  Lane Cove Retirement Units Association Ltd Board

The Association seeks to provide suitable accommodation for aged persons capable of independent living, and manages the land and buildings at Pottery Gardens to this end. Two (2) Councillors are required to be on the Board which meets every second month on a Thursday at 7.30pm.

Members: Councillors Gaffney and Smith.

27.  Lane Cove Social Development Group

This Group assists in the development and ongoing monitoring of the Social Plan.  It provides a venue for community input into assessing strategies, actions and projects to meet community needs.   The Group meets quarterly – February, May, August, November on the second Wednesday of the month in the Committee Room of the Civic Centre at 6.00pm.

Members: Councillors Forrest, Smith and Tudge, three (3) community representatives and staff as determined by the General Manager.

28.  Lane Cove Sports Committee

This Committee was formed in 1978 to investigate and make recommendations to Council on matters relating to sport and sporting facilities within Lane Cove. The Committee comprises the Mayor as an ex-officio member of the Committee, Councillors and delegates of sporting clubs within Lane Cove. The Committee meets as required, at 7:00pm in the Staff Amenities room at the Civic Centre.

Members: The Mayor – Councillor Gaffney, Ex Officio, Councillors Brooks-Horn, Longbottom and Tudge and appropriate staff as determined by the General Manager.

29.  Lane Cove West Traffic Consultative Forum

This Working Party meets quarterly to consider traffic issues in West Ward and to provide advice to Council on those matters. Representation is made up of residents from West Ward. West Ward Councillors attend the forum.

Members: The three (3) West Ward Councillors — The Mayor — Councillor Gaffney, Ex Officio, Councillors Longbottom and Mcilroy, and the Manager - Traffic.


30.  Local History Publications Committee

The Committee members consist of the Manager - Library Services, the Manager - Local History and Archives, at least one (1) Councillor and appropriate experts selected according to subject matter. The Committee helps to plan the publication of papers relevant to the history and development of areas as defined by the Local History Collection. The Committee meets on an as required basis at the Lane Cove Library, meets after hours as required.

Members: The Mayor – Councillor Gaffney, Ex Officio, Councillors Longbottom  and Mcilroy and appropriate staff as determined by the General Manager.

31.  Marjorie Propsting Memorial Library Working Party

This Committee reports to, and liaises with, Council on matters affecting Library services at the Marjorie Propsting Memorial Library. The Committee comprises of the Manager - Library Services, one (1) member from Greenwich Library staff, three (3) members of the Greenwich Community Association, one (1) Representative of the Greenwich Kindergarten, one (1) member of the Greenwich Public School P&C Association and one (1) East Ward Councillor. Meets six monthly in the Greenwich Library on a Tuesday at 4pm.

Member: Councillor Palmer.

32.  Metro Pool Board

Metro Pool is made up of seven (7) Councils which self insure against Public Liability claims and purchase excess layers of insurance. The Board comprises of the General Managers and elected members of each member Council and has the responsibility of ratifying decisions made by the Management Committee and ensuring the ongoing viability of Metro Pool. The Board meets quarterly on a Wednesday at 10am at a host council.

Member:  Councillor Longbottom with Councillor Bennison as an alternate.

33.  Northern Sydney Regional Organisation of Councils - (NSROC)

NSROC is a voluntary group of seven (7) Northern Sydney Councils which exist to further the interests of its members and the communities they represent. The NSROC office is currently located at Lane Cove Council. NSROC's long term vision is for sustainable and involved communities having access to services and facilities which fulfil their needs. The member Councils achieve this through optimising resource sharing opportunities, effective and focused lobbying and integrated regional planning. Council is entitled to two (2) voting Councillors and the organisation meets quarterly at 6:00pm on the Second Thursday at a rotating venue.

Members: The Mayor Councillor Gaffney and Councillor Palmer with Councillor Longbottom and Councillor Forrest as alternates.

34.  Possums Corner Management Committee

This Committee provides advice to the Management of the Long Day Care Centre, from a parent perspective.  This committee is not an advisory committee of Council.  The Committee meets on the 3rd Wednesday of every month at 7.00pm, at Possums Corner Childcare Centre.

Member: Councillors Bennison and Mcilroy and the Executive Manager – Human Services.

35.  Public Libraries NSW - Metropolitan Association(Inc.)

This is an Association of Library Managers from the Greater Sydney Metropolitan Area. The Association was established to ensure resource sharing programs, and for exchanging ideas. The Committee meets on a quarterly on a Friday at 10am at alternate venues.

Member: The Mayor - Councillor Gaffney and the Manager – Library Services.

36.  Shell Consultative Committee

This Committee is convened by Shell Australia and Council's Representatives include the Mayor, East Ward Councillors and the Manager - Assets. The Committee meets quarterly on a Wednesday at 6.30pm.

Members: The Mayor – Councillor Gaffney, Ex Officio, Councillors Palmer, Brooks-Horn and Tudge.

37.  Shorelink Committee

This Committee manages the Shorelink Library Network and was established in 1983. The Committee comprises five (5) Councillors; one (1) from Lane Cove, Manly, Mosman, North Sydney and Willoughby Councils and the Chief Librarian from each of the Councils. This Committee meets five (5) times a year, at 6:00pm, and rotates its venues between Councils.

Members: The Mayor, Councillor Gaffney.

38.  Sustainability Advisory Committee

This Committee assists Council in the formulation, prioritisation and implementation of strategies and initiatives to achieve sustainability as primarily set out in the Sustainability Action Plan. The committee meets on the 3rd Wednesday of every 2nd month at 6pm in the Committee Room.

Members: Councillors Mcilroy, Forrest, Bennison and Tudge.

39.  Willoughby/Ryde/Hunters Hill/Lane Cove District Bushfire Committee

This Committee was established to meet the requirements of the Rural Fires Act in minimising the impact of bushfires on the community. Its functions include approving priorities and locations for hazard reduction works. Representatives are from the four (4) Councils, National Parks and Wildlife Service, NSW Police Service, TollAust and NSW Fire Brigades. The Committee meets every second month at the Ryde SES Main Office during business hours usually on a Thursday morning.

Members:  The Mayor — Councillor Gaffney, Ex Officio with Councillor Forrest as an alternate and staff as determined by the General Manager.

 

RECOMMENDATION

That:-

1.         Council conduct the Election for Mayor and Deputy Mayor for the next 12 months.

2.         If more than two nominations are received for Mayor or Deputy Mayor, Council resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.

3.         Consideration be given to Councillor Representation on Council Committees for the next 12 months.

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

ATTACHMENTS:

There are no supporting documents for this report.

 

 

 


Ordinary Council Meeting 20 September 2010

 

Corporate Services Division Report No. 52

 

 

 

 

 

Reference:    Corporate Services Division Report No. 52

Subject:          Annual Financial Statements for 2009/2010 - Referral for Audit    

Record No:    SU772 - 37696/10

Author(s):       Craig Wrightson 

 

 

Executive Summary

Council's Annual Financial Statements for the year ended 30 June 2010 are presented for referral to External Audit.  A statement is required in respect of the accounts from Council and Management in relation to the accuracy of the accounts.  It is recommended Council sign the statement and refer the accounts for audit.

Discussion

Council's Annual Financial Statements for the year ended 30 June 2010 have been prepared and are ready to proceed for External Audit. The general purpose financial statements, special purpose financial statements and special schedules are required to be completed and ready for audit by 31 October following the financial year end.  In accordance with Section 413(2)(c) of the Local Government Act, Council is required to include with the Annual Financial Statements a "Statement by Councillors and Management" signed under resolution of Council, by the Mayor, one other Councillor, the General Manager and the Responsible Accounting Officer, which will allow Council's Auditor to complete the audit.  A similar "Statement by Councillors and Management" is also required for the Special Purpose Financial Statements.

Following the Audit, the Annual Financial Reports will then be presented to Council in November, with the Auditors Report.  The "Reports" to be signed plus a copy of the Annual Financial Reports for the Year ended 30 June 2010, are attached.  In order for Council's Annual Financial Statements for 2009/2010 to go forward for Audit the following resolution of Council is now required.

 

RECOMMENDATION

That:-

1.    In respect to Council's General Purpose Financial Reports the following statement be provided for signature by the Mayor, one other Councillor, the General Manager and the Responsible Accounting Officer:-

GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2010

Statement by Councillors and Management made pursuant to section 413 (2)(C) of the Local Government Act 1993 (as amended).

The attached General Purpose Financial Statements for the year ended 30 June 2010, have been drawn up in accordance with:-

·      the Local Government Act 1993 (as amended) and the Regulations made thereunder;

·      the Australian Accounting Standards and professional pronouncements;

·      the Local Government Code of Accounting Practice and Financial Reporting;       

 

To the best of our knowledge and belief, this Report:-

·      presents fairly the Council's operating result and financial position for the year; and

·      accords with Council’s accounting and other records.

We are not aware of matter that would render this Report false or misleading in any way.

2.    In respect to Council's Special Purpose Financial Reports, the following statement be provided for signature by the Mayor, one other Councillor, the General Manager and the Responsible Accounting Officer:-

SPECIAL PURPOSE FINANCIAL STATEMENTS  FOR THE YEAR ENDED 30 JUNE 2010

Statement by Councillors and Management made pursuant to the Local Government Code of Accounting Practice and Financial Reporting.

The attached Special Purpose Annual Financial Statements for the year ended 30 June 2010, have been drawn up in accordance with:-

·      NSW Government Policy Statement "Application of National Competition Policy to

      Local Government"; and

·      Department of Local Government guidelines "Pricing & Costing for Council Businesses: Guide to Competitive Neutrality".

·      The Local Government Code of Accounting Practice and Financial Reporting

To the best of our knowledge and belief, these Reports:-

·      present fairly the Council's operating result and financial position for each of Council’s declared Business Activities for the year; and

·      accord with Council’s Accounting and other records.

We are not aware of any matter that is false or misleading in any way.

3.    Council's Annual Financial Statements for the year ended 30 June 2010 be referred for audit by Council’s Auditors.

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

General Purpose Financial Statement for the Year Ended 30 June 2010

70 Pages

 

 

 


Ordinary Council Meeting 20 September 2010

 

Corporate Services Division Report No. 53

 

 

 

 

 

Reference:    Corporate Services Division Report No. 53

Subject:          Savings from Server Consolidation Project    

Record No:    SU3798 - 38222/10

Author(s):       Craig Wrightson; Caroline Hodkinson 

 

 

Executive Summary

This report outlines the results of Council’s Computer Server consolidation project.  The implementation of server virtualisation technology has delivered a significant reduction in total ownership costs, improved capability and a 73% reduction in energy consumption.  It is recommended the report be received and noted.

Background

Over the past 12 months Council’s Information Technology staff having been working on a project to reduce the physical number of Council’s computer servers.  The number of servers had increased dramatically in recent years, as each software application traditionally required a dedicated computer.  As at June 2009 Council had some 35 servers, representing a significant hardware investment (whilst some were expensive servers, others were no low costs PC’s ) each consuming power continuously.

Discussion

A project was developed to implement server virtualisation, which allows multiple software applications to run on the one physical computer simultaneously, without affecting each other.  A scoping exercise identified that it was possible to condense the number of physical servers to just  two main servers with a Storage Area Network (SAN).  This solution provided many benefits including:-

·     The total cost of the computer hardware has reduced, with total cost of ownership savings of $102,800 over a five year period from the project.

·     Reduced power consumption, from the reduction in the number of computers and the air conditioning associated with reducing the associated heat.

·     Greater storage capacity with no wasted storage, as all servers can access all the capacity of the centralised disk storage in the SAN.

·     Improved Disaster Recovery Capability, this is inherent in the way a SAN stores data.

·     The ability to add additional software applications at no additional cost in the virtualised environment, thus reducing future costs.

·     Improved testing capability, as during software upgrades a test copy of the software can be run in parallel in the virtualised environment at no additional cost.

·     Reduced complexity and down time with server replacements in the future, as one server can be taken offline, with the other taking up the load temporarily.

In terms of the impact on power consumption, whilst the overall Power consumption of the IT Computer Room is not significant, the project present an opportunity for a significant decrease in energy consumption in % terms.

Below is a graph showing the demand and power consumption of the IT Computer Room before the server virtualization project commenced. The median demand was around 5.8 kW while the consumption was approximately 190 kWh.


 

 

 

 

 

 

 

 

 

 

 

 

The following graph shows that the median demand in the Computer Room after virtualisation fell to 3.5 kW with consumption at 60 kWh, a reduction of 68% in power usage.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Following adjustments to the air conditioning within the room recently, the current average demand in the Computer Room fell to 2.6 kW, with consumption at 51 kWh, a 73% saving in electricity and a reduction of 29 tonnes of Greenhouse House Gas or the equivalent of taking 9 cars off the road.

Conclusion

The improved technology has delivered a quantifiable reduction in total ownership costs, improved capability and a reduction in energy demand and therefore Greenhouse House Gas emissions.

 

 

RECOMMENDATION

That the report be received and noted.

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 20 September 2010

 

Open Space and Urban Services Division Report No. 39

 

 

 

 

 

Reference:    Open Space and Urban Services Division Report No. 39

Subject:          Award for Tambourine Bay Creek Restoration Project    

Record No:    SU1222 - 38402/10

Author(s):       Susan  Butler 

 

 

Executive Summary

The Tambourine Bay Creek Restoration Project has won the 2010 Environmental Design Award from the Australian Institute of Landscape Designers and Managers for the contractors, The Gardenmakers.

Background

The Tambourine Bay Creek Restoration Project was funded through the Sustainability Levy in 2009/10. The Gardenmakers were engaged to design and construct the creek restoration works, working in conjunction with Council’s Manager - Assets and Landscape Architect. The works took place in autumn this year.

Discussion

Fiona Temple, the Landscape Designer and Project Manager from The Gardenmakers, entered the project in the Australian Institute of Landscape Designers and Managers 2010 Awards.  On 14th August 2010, The Gardenmakers were announced the winner of the Environmental Design category.

The project involved rehabilitating the creek banks and bed, revegetating the surrounding areas with local native plant species and constructing the timber bridge and adjacent path network. All the work was of a high quality.

Conclusion

Winning  the Environmental Design award  is a great achievement. The works are of the highest standard and contribute further to the community’s enjoyment of Tambourine Bay Reserve and contribute to the restoration and preservation of the creek and its surroundings.

 

RECOMMENDATION

That Council:-

1.         Receive and note the report; and

2.         Write to The Gardenmakers congratulating them on winning the Australian Institute of Landscape Designers and Managers 2010 Environmental Design award.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 20 September 2010

 

Environmental Services Division Report No. 35

 

 

 

 

 

Reference:    Environmental Services Division Report No. 35

Subject:          Keep Australia Beautiful Sustainable Cities Awards    

Record No:    SU3738 - 37685/10

Author(s):       Steve  Fedorow 

 

 

Executive Summary

Lane Cove Council was recently awarded ‘Runner Up’ in the Environmental Education Category of the Keep Australia Beautiful Sustainable City Awards. The award was in recognition of the Lane Cove Sustainable Living Project. This report provides a summary of the project.

Discussion

Lane Cove Council was awarded ‘Runner Up’ for our Sustainable Living Project, conducted in partnership with the Australian Conservation Foundation. The aim of the project is to engage Lane Cove residents in sustainable behaviour change and to raise awareness of sustainable alternatives.

The first component of the program was the Sustainability Champions Program where community ‘leaders’ were trained in project implementation and advocacy to effectively engage the broader community in environmentally sustainable behaviour change.

Four group projects were developed through the Champions Program:-

·     Toy Swap Shop – minimising consumption and waste by reusing and exchanging toys.

·     Solar Dream Team – aims to convert homes in 3 streets in Lane Cove to solar.

·     Establishing a Community Garden in Lane Cove Public School for student education.

·     Ride, Glide or Walk to School program to reduce dependence on cars and congestion.

The second component was a Public Event – Spot-on! – that targeted the broader Lane Cove community. Spot-on! included a free educational Q&A Café for community members where they could ask an expert specific questions about sustainable living, and listen to stories of how other local residents have made their home more sustainable. Outside in the plaza, a series of activities, talks and demonstrations were conducted to engage Lane Cove residents in sustainable living options.

The project achieved a number of positive outcomes including:-

·     Attendance by over 90 residents at the Q&A Café, with feedback indicating that the sessions were extremely informative.

·     Increased capacity of Champions in project implementation, promotion and advocacy and behaviour change.

·     The establishment of four champions projects that have and will continue to successfully engage the broader community in environmentally sustainable behaviour change.

·     Building of new relationships between champions and across established community groups, strengthening community resilience.

Due to the success of the program, Council will continue the program for a further two years in partnership with the Australian Conservation Foundation. The program is funded from the Sustainability Levy.

Council staff promote the success of this program to the community via regular council publications.


Conclusion

The Sustainable Living Program has been successful in engaging the community in sustainable options and raising awareness of the need to become more sustainable.

 

 

RECOMMENDATION

That Council receive and note the report.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 20 September 2010

 

Environmental Services Division Report No. 382

 

 

 

 

 

Reference:    Environmental Services Division Report No. 382

Subject:          6 Innes Road, Greenwich    

Record No:    Da10/147 - 38338/10

Author(s):       Peter Thomas 

 

 

Property:                     6 Innes Road, Greenwich

 

DA No:                         DA10/147

 

Date Lodged:              9 July 2010

 

Cost of Work:              $40,000.00

 

Owner:                                    JK Dickson and NK Stubbs-Dickson

 

Applicant:                    Zone Architects Pty Ltd

 

 

DESCRIPTION OF PROPOSAL TO APPEAR ON DETERMINATION

Demolition of the existing garage and driveway, alteration and addition to the dwelling house, construction of a double carport (now deleted and replaced with a double hardstand space) and front fence

ZONE

R2 – Low density residential

IS THE PROPOSAL PERMISSIBLE WITHIN THE ZONE?

Yes

IS THE PROPERTY A HERITAGE ITEM?

No

IS THE PROPERTY WITHIN A CONSERVATION AREA?

No

DOES DCP 1- BUSHLAND APPLY TO THE PROPERTY?

NO

BCA CLASSIFICATION

Class 1a, 10a and 10b

STOP THE CLOCK USED

Yes – 2 days

NOTIFICATION

Neighbours                   4,7,8,9,10 and 11 Innes Road, 1 and 3 Ulonga Avenue, Greenwich

Ward Councillors         Clr Gaffney and Ward Councillors:  Councillors Brookes-Horn, Palmer and Tudge

Progress Association Greenwich Community Association Inc

 

REASON FOR REFERRAL

The application was called to the Planning and Building Committee by Councillor Palmer.  The matter was deferred at the Planning and Building Committee for amended plans to be submitted. The application is now referred to Council for determination.


EXECUTIVE SUMMARY

·     The Planning and Building Committee considered a development application for demolition of a garage at the rear of the property and construction of a double carport at the front of the property.  It also involves minor alterations to the design of the dwelling house recently approved as Complying Development (CD10/18).  The proposal sought approval for:

­  Demolition of the existing garage and driveway;

­  Extension of the length of the rear ground floor terrace by 2.59m (total length would be 12.5m and up to 3.03m wide.  The terrace extension would be 2m high at its highest point);

­  Steps accessing this area are provided on the western side of the dwelling house (setback 1.8m from the boundary);

­  Conversion of part of the lounge area to a front terrace on the first floor of the dwelling house;

­  Construction of a double carport at the front of the property; and

­  Erection of front fence.

·     The application was deferred to allow an amended proposal to be submitted with regard to the relocation/redesign of the carport.

·     The amended plans, deleting the carport and replacing it with a double hardstand parking area was submitted on 13 September 2010.

·     The original report on this proposal is contained in (AT-1).

·     At the time of preparation of this report the neighbour at 8 Innes Road had not been able to view and comment in the plans.  Issues relating to the amended plans were however discussed with several of Council’s Environmental Services staff.

·     The proposal in its current form is supported.

Site Location Plans and Neighbour Notification Plan attached (AT-2 and AT-3).

ASSESSMENT

On 6th September 2010, the Planning and Building Committee considered a development application for the demolition of a garage at the rear of the property and construction of a double carport at the front of the property.  It also involved minor alterations to the design of the dwelling house recently approved as Complying Development (CD10/18).  In detail the applicant sought approval for:-

·     Demolition of the existing garage and driveway;

·     Extension of the length of the rear ground floor terrace by 2.59m (total length would be 12.5m and up to 3.03m wide.  The terrace extension would be 2m high at its highest point);

·     Steps accessing this area are provided on the western side of the dwelling house (setback 1.8m from the boundary);

·     Conversion of part of the lounge area to a front terrace on the first floor of the dwelling house;

·     Construction of a double carport at the front of the property; and

·     Erection of front fence.


The Planning and Building Committee at its meeting of 6th September 2010 resolved as follows:-

“RESOLVED on the motion of Councillors Longbottom and Brooks-Horn that:-

1.     The matter be deferred to allow further discussion between affected parties and preparation of amended plans to be considered by neighbours and submitted to Council as soon as practicable, and

2.     A status report be submitted to the Council meeting of 20 September 2010.”

The applicant submitted amended plans on 13th September 2010 which delete the carport structure and replaced it with a double hardstand parking area built up to the southern side boundary.  A 900mm – 1m high masonry wall 6.260m long is proposed along the western boundary to behind the building line of the existing dwelling house, in lieu of the original carport sidewall.

RESPONSE TO NOTIFICATION  OF ORIGINAL PROPOSAL (Section 79C(1)(d))

The following is an extract from the original planning assessment report considered by the Planning and Building Committee and it addresses the neighbour objection to the original scheme.

“The development proposal was notified in accordance with Council’s notification policy.  Submissions from the owners of 4, 8, 10 Innes Road and 3 Ulonga Avenue, Greenwich were received. The issues raised in the submissions can be summarised as follows:-

·     The development on the site has been spilt into stages by the previous approved complying development and the current development proposal.  The complying development process took away neighbours’ rights to object to the design of the first floor addition which has created loss of view and privacy impacts to the adjoining properties.

Officer’s Comment

The current planning legislation does not restrict applicants from lodging multiple applications for the  development of sites.  The legislation relating to complying development does not permit Council to notify applications and such applications must be determined within 10 days of receipt.  Complying Development Certificates can be issued by either Private Certifiers or Council.  The legislation relating to Exempt and Complying Development is contained in State Environmental Policy (Exempt and Complying Development Code 2008).

·     The proposed carport is not in keeping with the alignment of the Innes Road streetscape or the character of the street.

Officer’s Comment

The proposed carport is permissible in accordance with Council’s Development Control Plan and the design of the carport would be conditioned to comply with the requirements of the DCP.  The streetscape of this section of Innes Road is generally open, however there are carports at 13,15 and 2  and a garage at 1a Innes Road.  Fencing in the street is a mixture of styles and heights.

It is also noted that there is a “No parking” restriction at the southern side of Innes Road at this section.  A double carport would improve the off street parking facilities. 

·     The front balcony would have negative impact on privacy and noise impact to the neighbours.

Officer’s Comment

The proposed front balcony faces towards Innes Road.  The side of the balcony is towards 8 Innes Road.   The side of the balcony is setback 4.2m form the property boundary and is at a higher level to the dwelling house at 8 Innes Road.   8 Innes Road recently was granted an approval for additions including a first floor.  There are no side windows of 8 Innes Road directly overlooked by the balcony.  The front yard areas currently feature low or no fences and are currently overlooked from the private and public domains.

·     The front fence would interrupt the existing alignment of houses on Innes Road.

Officer Comment

The proposed front fence would be conditioned to comply with the requirements of the DCP and a recently approved development at 8 Innes Road also included a 1.8m high front fence.  As indicated previously in this report, fencing in the area is a mixture of styles and heights.

·     The extension of the rear deck would impact on neighbour’s privacy at 3 Ulonga Avenue, 4 and 8 Innes Road.

Officer’s Comment

The proposed terrace extension is located at the western side of the approved terrace and would not create any additional over looking impact to 4 Innes Road or 3 Ulonga Avenue.  The ground levels of 4 Innes Road and 3 Ulonga Avenue are higher than the ground level of the subject site. 

It would be close to 8 Innes Road and the owner of the property has agreed to erect a privacy screen on the western edge of the terrace to address the over looking impact to 8 Innes Road (see draft condition 2d).

·     The carport is too close to its western boundary and is too high.

Officer’s Comment

The carport is located 200mm setback from the side boundary with 8 Innes Road and is of an open design.  Draft conditions of consent have been provided in relation to the design (see draft conditions 2a and 2b).  The design and the location of the proposed carport comply with the requirements of the DCP.

·     The proposed carport should be moved away from the western boundary of the site.

Officer’s Comment

The relocation of the carport would require the proposed driveway to be moved to a location of an existing street tree and Council’s tree assessment officer has recommended that the tree should be retained and protected. 

The major issues raised in the submissions relate to the bulk, height and scale of the dwelling house which were approved by the Complying Development Certificate and these are separate issues to the current development proposal.”

AMENDED PLANS

As indicated above, amended plans deleting the carport were submitted on 13th September 2010.

The applicant has verbally advised that the neighbour immediately adjoining the carport has been shown the amended proposal.  Council has also contacted the neighbour at 8 Innes Road, inviting them to view the amended plans deleting the carport. At the time of preparation of this report, the neighbours have not been able to view or comment on the plans.  Efforts will be made to provide the amended plans to the neighbour prior to the meeting.

The amended plans deleting the carport structure address a number of the objectors’ concerns in relation to view loss, streetscape and overshadowing. 

The proposal remains compliant with Council’s requirements.  As the amended plans do not show a carport, a draft condition seeking its removal is not required.  The original draft conditions of consent have been reviewed and updated with new plans numbers which show the carport deleted.

Council’s renotification policy does not require the amended plans to be fully renotified. 


CONCLUSION

The matters in relation to Section 79C considerations have been satisfied.  The deletion of the carport would overcome a number of the issues raised by objectors.  The proposed works would not alter the height and the scale of the dwelling house and would not create any unreasonable impact to the local environment and the amenity of the adjoining properties.

The development application is recommended for approval subject to the following (updated) draft conditions.

 

 

RECOMMENDATION

That pursuant to Section 80(1)(a) of the Environmental Planning and Assessment Act, 1979, as amended, the Council grants development consent to Development Application for the demolition of an existing single detached garage, extension of the rear terrace on the ground level, and conversion part of the lounge area to a front balcony on the first floor of the dwelling house and construction of a double carport and fence at the front of the property on Lot B, DP 377606 and known as 6 Innes Road, Greenwich subject to the following conditions:

General Conditions:

1.         That the development be strictly in accordance with the following drawings dated 08.07.10, prepared by Zone Architects except as amended by the following conditions.

-           Ground Floor Plan, DA.03, Issue 02;

-           First Floor Plan, DA.04, Issue 02;

-           Roof Plan, DA.05, Issue 02;

-           North Elevation, DA.06, Issue 02;

-           South Elevation, DA.07, Issue 02;

-           West Elevation, DA.08, Issue 03;

-           FF Terrace Section, DA.09, Issue 01;

-           Carport Section, DA.10, Issue 02;

-           Proposed Front Fence, DA.11, Issue 02.

2.         The submission of a Construction Certificate and its issue by Council or Private Certifier PRIOR TO CONSTRUCTION WORK commencing.

3.         All building works are required to be carried out in accordance with the provisions of the Building Code of Australia.

4.         The approved plans must be submitted to a Sydney Water Check agent or Customer Centre to determine whether the development will affect Sydney Water’s sewer and water mains, stormwater drains and/or easements, and if further requirements need to be met.  Plans will be appropriately stamped.  For Quick Check agent details please refer to the web site www.sydneywater.com.au see Your Business then Building & Developing then Building & Renovating or telephone 13 20 92.

The consent authority or a private accredited certifier must:-

·           Ensure that a Quick Check agent/Sydney Water has appropriately stamped the plans before the issue of any Construction Certificate.

5.         Approval is subject to the condition that the builder or person who does the residential building work complies with the applicable requirements of Part 6 of the Home Building Act 1989 whereby a person must not contract to do any residential building work unless a contract of insurance that complies with this Act is in force in relation to the proposed work.  It is the responsibility of the builder or person who is to do the work to satisfy Council or the PCA that they have complied with the applicable requirements of Part 6.  Council as the PCA will not release the Construction Certificate until evidence of Home Owners Warranty Insurance or an owner builder permit is submitted. THE ABOVE CONDITION DOES NOT APPLY TO COMMERCIAL/INDUSTRIAL CONSTRUCTION, OWNER BUILDER WORKS LESS THAN $5000 OR CONSTRUCTION WORKS LESS THAN $12000.

6.         An Occupation Certificate being obtained from the Principal Certifying Authority before the occupation of the building.

7.         All demolition, building construction work, including earthworks, deliveries of building materials to and from the site to be restricted to the following hours:-

Monday to Friday (inclusive)                     7.00am to 5.30pm

Saturday                                                   7.00am to 4.00pm

No work to be carried out on Sundays or any public holidays.

8.         Stockpiles of topsoil, sand, aggregate, spoil or other material capable of being moved by water to be stored clear of any drainage line, easement, natural watercourse, footpath, kerb or roadside.

9.         The development shall be conducted in such a manner so as not to interfere with the amenity of the neighbourhood in respect of noise, vibration, smell, dust, waste water, waste products or otherwise.

10.       Prior to the commencement of any construction work associated with the development, the Applicant shall erect a sign(s) at the construction site and in a prominent position at the site boundary where the sign can be viewed from the nearest public place.  The sign(s) shall indicate:

a)         the name, address and telephone number of the Principal Certifying Authority;

b)         the name of the person in charge of the construction site and telephone number at which that person may be contacted outside working hours; and

c)         a statement that unauthorised entry to the construction site is prohibited.

The signs shall be maintained for the duration of construction works.

11.       Where Lane Cove Council is appointed as the Principal Certifying Authority, it will be necessary to book an inspection for each of the following stages during the construction process.  Forty eight (48) hours notice must be given prior to the inspection being required:-

a)         The pier holes/pads before filling with concrete.

b)         All reinforcement prior to filling with concrete.

c)         The dampcourse level, ant capping, anchorage and floor framing before the floor material is laid.

d)         Framework including roof and floor members when completed and prior to covering.

e)         Installation of steel beams and columns prior to covering

f)          Stormwater drainage lines prior to backfilling

g)         Completion.

12.       All metal deck roofs being of a ribbed metal profile or colourbond corrugated galvanised or zincalume iron, in a mid to dark range colour and having an approved anti-glare finish.

13.       The removal, handling and disposal of asbestos from building sites being carried out in accordance with the requirements of the Construction Safety Act and the Regulations details of the method of removal to be submitted PRIOR TO COMMENCING ANY DEMOLITION WORKS.

14.       (a)        The use of mechanical rock pick machines on building sites is prohibited due to the potential for damage to adjoining properties.

(b)        Notwithstanding the prohibition under condition (a), the principal certifying authority may approve the use of rock pick machines providing that:-

(1)        A Geotechnical Engineer's Report that indicates that the rock pick machine can be used without causing damage to the adjoining properties.

(2)        The report details the procedure to be followed in the use of the rock pick machine and all precautions to be taken to ensure damage does not occur to adjoining properties.

(3)        With the permission of the adjoining owners and occupiers comprehensive internal and external photographs are to be taken of the adjoining premises for evidence of any cracking and the general state of the premises PRIOR TO ANY WORK COMMENCING.  Where approval of the owners/occupiers is refused they be advised of their possible diminished ability to seek damages (if any) from the developers and where such permission is still refused Council may exercise its discretion to grant approval.

(4)        The Geotechnical Engineer supervises the work and the work has been carried out in terms of the procedure laid down.

COMPLIANCE WITH THE REQUIREMENTS OF THIS CONDITION MUST BE SATISFIED PRIOR TO THE ISSUE OF THE CONSTRUCTION             CERTIFICATE.

15.       The proposed works must be confined within the boundaries of the site.

16.       The site being cleared of all debris and left in a clean and tidy condition at the completion of all works.

17.       All machinery used on the site during demolition shall have a noise emission no greater than 75dB(A) when measured at a radius of 7.0 metres from the specified item.

18.       All spillage deposited on the footpaths or roadways to be removed at the completion of each days work.

19.       The site being properly fenced to prevent access of unauthorised persons outside of working hours.

20.       Compliance with the Waste Management Plan submitted with the development application.

21.       It should be understood that this consent in no way relieves the owners or applicant from any obligation to obtain any other approval which may be required under any covenant affecting the land or otherwise nor relieve a person from the legal civil consequences of not complying with any such covenant.

22.       Lane Cove Council charges a fee of $30 for the registration of any Part 4A Certificates (compliance, construction, occupation or subdivision certificates) issued by an accredited certifier under the Environmental Planning and Assessment Act.

23.       Long Service Levy  Compliance with Section 109F of the Environmental Planning and Assessment Act 1979; payment of the Long Service Levy payable under Section 34 of the Building and Construction Industry Long Service Payments Act 1986 (or, where such a levy is payable by instalments, the first instalment of the levy) – All building works in excess of $25,000 are subject to the payment of a Long Service Levy at the rate of 0.35%.

COMPLIANCE WITH THE REQUIREMENTS OF THIS CONDITION MUST BE SATISFIED PRIOR TO THE ISSUE OF THE CONSTRUCTION CERTIFICATE.

24.       BASIX - Compliance with all the conditions of the BASIX Certificate lodged with Council as part of this application.

General Engineering Conditions

25.       Design and Construction Standards:  All engineering plans and work shall be carried out in accordance with Council’s standards and relevant development control plans except as amended by other conditions.

 

26.       Materials on Roads and Footpaths: Where the applicant requires the use of Council land for placement of building waste, skips or storing materials a “Building waste containers or materials in a public place” application form is to be lodged. Council land is not to be occupied or used for storage until such application is approved. 

27.       Works on Council Property: Separate application shall be made to Council's Urban Services Division for approval to complete, any associated works on Council property.  This shall include vehicular crossings, footpaths, drainage works, kerb and guttering, brick paving, restorations and any miscellaneous works. Applications shall be submitted prior to the start of any works on Council property.

28.       Permit to Stand Plant: Where the applicant requires the use of construction plant on the public road reservation, an “Application for Standing Plant Permit” shall be made to Council. Applications shall be submitted and approved prior to the start of any related works. Note: allow 2 working days for approval.

29.       Restoration: Public areas must be maintained in a safe condition at all times. Restoration of disturbed Council land is the responsibility of the applicant. All costs associated with restoration of public land will be borne by the applicant.

30.       Public Utility Relocation: If any public services are to be adjusted, as a result of the development, the applicant is to arrange with the relevant public utility authority the alteration or removal of those affected services. All costs associated with the relocation or removal of services shall be borne by the applicant.

31.       Pedestrian Access Maintained: Pedestrian access, including disabled and pram access, is to be maintained throughout the course of the construction as per AS-1742.3, ’Part 3 - Traffic control devices for works on roads’.

32.       Council Drainage Infrastructure: The proposed construction shall not encroach onto any existing Council stormwater line or drainage easement. If a Council stormwater line is located on the property during construction, Council is to be immediately notified. Where necessary the stormwater line is to be relocated to be clear of the proposed building works. All costs associated with the relocation of the stormwater line are to be borne by the applicant.

33.       Services: Prior to any excavation works, the location and depth of all services must be ascertained. All costs associated with adjustment of the public utility will be borne by the applicant.

34.       Car Parking: All parking and associated facilities are to be designed and constructed in accordance with AS 2890 Series.

Engineering Conditions to be Complied with prior to Construction Certificate

35.       Stormwater requirement: The stormwater runoff from the new and altered impervious areas within the development shall be connected to the existing drainage system in accordance with the requirements of Lane Cove Council’s DCP-Stormwater Management.

The existing stormwater system is to be certified that it is in good working order and meets the requirements set out in Council’s DCP-Stormwater management. The certification is to be carried out by a fully licensed and insured plumber or a suitably qualified engineer prior to the issue of the Construction Certificate.

Where an existing element does not comply with current standards the subject element is to be replaced.

Where the existing system does not comply with Councils DCP-Stormwater Management a drainage design is required. The stormwater drainage plan is to be prepared and certified by a suitably qualified engineer and submitted to the Principal Certifying Authority prior to the issue of the Construction Certificate. The design is to be certified that it fully complies with, AS-3500 and Council's DCP-Stormwater Management.

36.       Proposed Vehicular Crossing: The proposed vehicular crossing shall be constructed to the specifications and levels issued by Council. A ‘Construction of residential Vehicular Footpath Crossing’ application shall be submitted to Council prior to the issue of the Construction Certificate. All works associated with the construction of the crossing shall be completed prior to the issue of the Occupation Certificate

37.       Boundary Levels: The levels of the street alignment shall be obtained from Council. These levels are to be incorporated into the design of the internal pavements, car parking, landscaping and stormwater drainage plans and shall be obtained prior to the issue of the Construction Certificate. Note: The finished floor level of the proposed carport shall be determined by Council.

38.       Council infrastructure damage bond: The applicant shall lodge with Council a $1000.00 cash bond or bank guarantee. The bond is to cover the repair of damage to Council's roads, footpaths, kerb and gutter, drainage or other assets as a result of the development. The bond will be released upon issuing of the Occupation Certificate. If Council determines that damage has occurred as a result of the development, the applicant will be required to repair the damage. Repairs are to be carried out within 14 days from the notice. All repairs are to be carried in accordance with Council’s requirements. The full bond will be retained if Council’s requirements are not satisfied. Lodgement of this bond is required prior to the issue of the Construction Certificate.

39.       Erosion and Sediment Control Plan: Erosion and Sediment Control Plan (ESCP) shall be prepared by a suitably qualified consultant in accordance with the guidelines set out in the manual “Managing Urban Stormwater, Soils and Construction Fourth Edition 2004 Volume 1’’ prepared by LANDCOM. The plan is to be submitted to the principal certifying authority to prior to the issue of the Construction Certificate.

Engineering Condition to be Complied with prior to Commencement of Construction

40.       Erosion and sediment control: The applicant shall install appropriate sediment control devices prior to the start of any works on the site. The devices are to be installed in accordance with the approved plan satisfying condition ‘(C1) Erosion and sediment control plan’. The devices shall be maintained during the construction period and replaced when necessary.

Engineering Condition to be Complied with prior to Occupation Certificate

41.       Certificate of Satisfactory Completion:  Certificates from a registered and licensed Plumber or a suitably qualified Engineer must be obtained for the following matters. The plumber is to provide a copy of their registration papers with the certificate. The relevant Certificates are to be submitted to the principal certifying authority prior to issue of any Occupation Certificate.

·           Confirming that the site drainage system has been constructed in accordance with the relevant Australian Standards and Council’s DCP-Stormwater Management. 

42.       Redundant Gutter Crossing:  All redundant gutter and footpath crossings shall be removed and the kerb, gutter and footpath reinstated to the satisfaction of Council’s Urban Services Division. These works shall be carried out prior to the issue of the Occupation Certificate.

Landscaping Conditions

43.       A Tree Preservation Order applies in the Lane Cove local government area. The Order prohibits the cutting or removal of any tree except with the consent of Council, which must be strictly and fully complied with, and the penalty for contravention of this Order is up to one million, one hundred thousand ($1,100,000).  The co-operation of all residents is sought in the preservation of the bushland character of the Municipality.  All enquiries concerning the Tree Preservation Order must be made at the Council Chambers, Lane Cove.

44.       The applicant must obtain a Tree Preservation Order Work Authority from Council prior to pruning or removal of any tree/s including the cutting of any tree roots greater than 40 mm in diameter, unless authorised by the granting of this development consent.

45.       There must be no stockpiling of topsoil, sand, aggregate, spoil or any other construction material or building rubbish on any nature strip, footpath, road or public open space park or reserve.

46.       Rubbish must be stored in a locked container / cage.  Any building rubbish that is not contained must be cleaned up immediately, including the immediate worksite, surrounding area and/or public open space.

47.       A 1.8 m high chain mesh fence shall be erected a radial distance of not less than 2.4m from the trunk of the two (2) Liquidambar street trees. The tree protection area shall not be used for the storage of building materials, machinery, site sheds, or for advertising and soil levels within the tree protection area shall remain undisturbed.

48.       A waterproof sign must be placed on all tree protection zones stating ‘NO ENTRY TREE PROTECTION ZONE – this fence and sign are not to be removed or relocated for the work duration.’  Minimum size of the sign is to be A3 portrait with NO ENTRY TREE PROTECTION ZONE in capital Arial Font size 100, and the rest of the text in Arial font size 65.

49.       All tree protection measures and signage must be erected PRIOR TO THE ISSUE OF THE CONSTRUCTION CERTIFICATE OR THE COMMENCEMENT OF WORKS, WHICHEVER OCCURS FIRST. This includes demolition or site preparation works, and tree protection measures must remain in place for the duration of the development, including construction of the driveway crossing.

50.       Footing, trench or excavation that is within 3m of any tree greater than  4m in height;             including neighbouring trees, must be carried out using hand held tools only with no tree             roots greater than 40mm diameter to be severed or damaged.

 

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Report to Planning and Building Committee Meeting of 6th September 2010.

13 Pages

 

AT‑2 View

Site Location Plans

2 Pages

 

AT‑3 View

Neighbour Notification Plan

1 Page

 

 

 


Ordinary Council Meeting 20 September 2010

 

Environmental Services Division Report No. 37

 

 

 

 

 

Reference:    Environmental Services Division Report No. 37

Subject:          Delegated Authority Report - August 2010    

Record No:    SU1863 - 38639/10

Author(s):       Angela  Panich 

 

 

 

During the month of August 2010 a total of 27 Development Applications were determined under delegation by staff and one (1) by Council.  In addition 17 Privately Certified Construction Certificates were issued.  There were four (4) Privately Certified Complying Developments in August and one (1) by Council.

Developments under the new State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 in August were:-

                        Dwelling                      -           5 Christina Street, Longueville;

                        Swimming Pool           -           44 Yallambee Road, Riverview;

                        Office Fitout                -           154 Pacific Highway, Greenwich;

                        Swimming Pool           -           6 Avalon Avenue, Lane Cove West; and

                        Office Fitout                -           57-59 Tambourine Bay Road, Lane Cove.

 

 

RECOMMENDATION

That the report be received and noted.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Development Applications Determined for August 2010

4 Pages

 

 

  


Ordinary Council Meeting 20 September 2010

 

Human Services Division Report No. 30

 

 

 

 

 

Reference:    Human Services Division Report No. 30

Subject:          Measuring Borrower Satisfaction with the New Lane Cove Library    

Record No:    SU1705 - 38384/10

Author(s):       Jennifer Bice 

 

 

Executive Summary

Council recently completed the Lane Cove Library Extension and Fit-out.  Stage 1 of the Lane Cove Library extension opened on the 26th February 2010, with Stage 2 opening on the 10th July 2010.  Stage 1 included the fit-out of the new section of Library and Stage 2 was primarily the refurbishment of the 1924 section of the Library.

The Library conducted a survey to measure borrower satisfaction with the new Library.  The survey was commenced two weeks prior to the opening of Stage 2.  The final surveys were completed in early September.  It was hoped to have usable responses from 200 library users as this was considered to have a confidence level of 95%, with a margin of error of 5.79 % (sample size calculator by Raosoft, Inc).  This report discusses the 196 usable responses which were received.

Generally, the community are ‘very satisfied’ or ‘satisfied’ ‘with their new Library.  The Library usage March – September indicates high community recognition of the new space with 185,577 visits and 318,680 items lent.  Because of the wide range of users who utilise the Lane Cove Library it is unlikely that all users will always be happy with all aspects of the collections and services.

Within the survey, the Library received some comments referring to lack of space in the Junior Library and Large Print area, these issues were alleviated with the opening of Stage 2.

Background

Council at its meeting of 21 June 2010 resolved that:-

“1.   The General Manager provide to Council a current valuation of the new library premises and fit out to determine the current value of the community asset; and

2.      A report come back to Council on the community satisfaction surveys undertaken for the new Library.”

 

Discussion

Valuation

Council engages Scott Fullarton Valuations P/L to undertake annual valuations of its property portfolio for insurance purposes.  As at 30th June 2010, the replacement valuation of the Market Square building, including the library, carpark, and retail spaces (excluding contents) was $63,562,000.

Library Survey

Library staff gave out the surveys to users within the Library, non users were not surveyed.  The surveys were prominently displayed so the public could fill in the survey without interaction with staff.  A completed survey box was provided at the Loans Desk.

A survey was treated as usable if it had, or could be assumed to have most parts completed.  If a person just put a few comments and didn’t provide age or gender these surveys were considered not usable.  For the purposes of analysing the survey, the Library have assumed that where some parts of the survey were not filled in that person had not used that feature of the library.


Survey Results

Number of people who completed the survey:-

·     Usable surveys: 196

·     Non usable surveys: 25

Age by Gender

 

Gender not stated

Male

Female

No age

2

 

0

5 to 12

 

3

5

13-18

 

4

16

19-24

 

4

6

25-45

2

19

34

46-59

 

7

29

60-70

1

10

22

71+

1

6

25

Total

6

53

137

 

Age by Gender % of Total

 

Gender not stated

Male

Female

No age

1.02%

 

 

5 to 12

 

1.53%

2.55%

13-18

 

2.04%

8.16%

19-24

 

2.04%

3.06%

25-45

1.02%

9.69%

17.35%

46-59

 

3.57%

14.8%

60-70

0.51%

5.1%

11.22%

71+

0.51%

3.06%

12.76%

Total

3.06%

27.03%

69.90%

 

The survey was designed and analysed by Jenny Platt, Manager – Technical & Support Services and Jillian Yau, Outreach Services Librarian. Jenny Platt was of invaluable help preparing this report.

The survey was divided into a number of sections depending on different ages (e.g. Youth, Junior), technology, programs and facilities. Because the Library is a community hub that provides services and collections to all segments of the community it was felt that this would assist the community to complete the survey. This approach was supported by the high number of ‘have not used’ responses in different sections of the survey.

The public is generally satisfied with the new Library. Where ‘somewhat dissatisfied’ and ‘very dissatisfied’ exceeds 10% the measure has been highlighted in grey.

 


Adult Collections

 

Very Satisfied

Satisfied

Neutral

Somewhat Dissatisfied

Very Dissatisfied

Number of Respondents

Adult Fiction

62.39%

33.33%

1.71%

2.56%

0.00%

117

Adult Non Fiction

59.71%

35.25%

3.60%

1.44%

0.00%

139

Magazines

63.92%

28.87%

2.06%

5.15%

0.00%

97

Music CDs

52.70%

33.78%

9.46%

4.05%

0.00%

74

DVDs

57.80%

28.44%

5.50%

7.34%

0.92%

109

Audiobooks

45.71%

34.29%

17.14%

2.86%

0.00%

35

Community Language

50.00%

20.00%

30.00%

0.00%

0.00%

20

Literacy

61.54%

15.38%

23.08%

0.00%

0.00%

13

Large Print

60.53%

28.95%

7.89%

2.63%

0.00%

38

Reference

62.12%

30.30%

6.06%

1.52%

0.00%

66

Online Resources

67.19%

23.44%

9.38%

0.00%

0.00%

64

Most people were very satisfied with the Adult Collections with the next highest category being satisfied. The highest dissatisfaction level was with DVDs (8.26%), Magazines (5.15%) and Music CDs (4.05%).

While there were many comments about the collections they were often contrary. Comments on the DVDs included the need for more classics, Australian and foreign language DVDs, more learning DVDs and better labelling. Other respondents commented that it is an excellent collection, especially the foreign films, entertainment and art films. There were several critical comments about the condition of some DVDs but this is a high usage collection and these items are more prone to wear and damage.

Magazines were referred to as great by one respondent but another reported that there were not enough popular titles and complained about the availability of issues.

Many respondents commented that the adult book collections were very comprehensive, but some felt that there were fewer new books in the Library than the “old” library. This is not the case – it is just that the demand for items is now higher. Others commented that the Library needed more books. Based on the statistics provided by the NSW State Library, Lane Cove Library purchases a higher number of items per annum than most libraries in NSW. Comments included the need for traditional/classic fiction, missing volumes from series, updated titles, adult graphic novels and more biographies.

The quality of Large Print titles was praised but one respondent commented on the need to extend the Large Print collection even further. It is worth noting that the Library has been working on enlarging this collection for the last two years as it was identified as a growth collection due to the ageing community.

Respondents were very happy with the Reservations, Inter Library Loans and Suggestions for Purchase. One respondent commented that the $2 reservation fee saved her having to purchase items at $25-$35.

 


Marjorie Barnard Local Studies Room

 

Very Satisfied

Satisfied

Neutral

Somewhat Dissatisfied

Very Dissatisfied

Number of Respondents

Local Studies Collection

61.11%

22.22%

16.67%

0.00%

0.00%

18

Family History Collection

80.00%

10.00%

10.00%

0.00%

0.00%

20

Computers

58.62%

27.59%

13.79%

0.00%

0.00%

29

Fiche/Film Readers

62.50%

12.50%

25.00%

0.00%

0.00%

16

 

Most people were very satisfied with the Marjorie Barnard Room.  There were no users reporting themselves to be dissatisfied with the Room.

 

The only negative comment was that the fiche/film reader was not easy to use.  Other comments included that this was a worthwhile use of community funds, that they were excited to be part of this vibrant reading community, that the Local Studies Room saved her HSC, and the room was very effective for study.

 

 

Very Satisfied

Satisfied

Neutral

Somewhat Dissatisfied

Very Dissatisfied

Number of respondents

Young Adult Fiction

56.25%

37.50%

0.00%

6.25%

0.00%

32

Graphic Novels

42.31%

38.46%

19.23%

0.00%

0.00%

26

Magazines

52.00%

20.00%

28.00%

0.00%

0.00%

25

YA DVDs

44.83%

27.59%

24.14%

3.45%

0.00%

29

YA Audiobooks

47.06%

29.41%

23.53%

0.00%

0.00%

17

Wii

63.16%

10.53%

26.32%

0.00%

0.00%

19

iPod Dock

60.00%

20.00%

20.00%

0.00%

0.00%

15

Laptop powerpoints

72.41%

24.14%

3.45%

0.00%

0.00%

29

Youth Room

Of those surveyed who used the Youth Room most were either very satisfied or satisfied. The highest dissatisfaction level was with Young Adult Fiction Collection (6.25%) and DVDs (3.45%).

Comments about the Youth Room include the Library looks fabulous, youth enjoy their own space, and the Library needs more Young Adult Fiction, Wii’s and games.  There was also a comment on the need for even more powerpoints.

Many Young Adults are heavy users of the study rooms and study spaces.  One Young Adult commented that there should be less lounge areas and more study tables throughout the Library.  They expressed the view that lounge areas were a waste of study space.  Another thought that more study spaces would be great as it was too crowded during exam periods.

 

 

Very Satisfied

Satisfied

Neutral

Somewhat Dissatisfied

Very Dissatisfied

Number of respondents

Junior Fiction

82.50%

12.50%

2.50%

2.50%

0.00%

40

Junior Non Fiction

75.61%

14.63%

7.32%

2.44%

0.00%

41

Magazines

52.63%

31.58%

15.79%

0.00%

0.00%

19

Music CDs

61.11%

33.33%

5.56%

0.00%

0.00%

18

CD ROMs

63.89%

22.22%

5.56%

5.56%

2.78%

36

DVDs

52.63%

31.58%

15.79%

0.00%

0.00%

19

Audiobooks

50.00%

14.29%

21.43%

14.29%

0.00%

14

Junior Computers

55.56%

38.89%

5.56%

0.00%

0.00%

18

Picture Books

64.52%

22.58%

3.23%

6.45%

3.23%

31

Board Books

57.14%

17.86%

14.29%

7.14%

3.57%

28

Junior Reading Scheme

70.59%

5.88%

23.53%

0.00%

0.00%

17

Storytime Room

78.26%

13.04%

4.35%

4.35%

0.00%

23

Junior Library

Most people were very satisfied with the Junior Library with the next highest category being satisfied.  The highest levels of dissatisfaction relate to CD ROMs (8.34%), Junior Audiobooks (14.29%), Picture Books (9.68%) and Board Books (10.71%).

Comments refer to the need to provide more books for 1-5 years olds, more early readers, more board games, and more resources for babies.  The increased usage of the Library has meant that fewer items are now available on the shelves as they are out on loan to borrowers.  In addition the Easies Collections (including Picture Books and Board Books) in the ”old” library were restricted due to lack of space.  Now there is much more room enabling the purchase of greater numbers of these collections.

There were some comments on behavioural issues in the Library e.g. adults using the reading circles, parents not providing a good example to their children with their book handling practices, and parents not sufficiently supervising young children who run around the aisles and generally being noisy.  The Library staff are working on raising the awareness of the need for parent supervision in this area.

Comments on the Junior Library spaces include that staff should use a microphone in the Storytime Room, love the Junior space, Junior Library is great for young ones, very satisfied with the facility, and it is a cosy Library.

 

 

Very Satisfied

Satisfied

Neutral

Somewhat Dissatisfied

Very Dissatisfied

Number of respondents

Online Catalogue

69.09%

24.55%

2.73%

3.64%

0.00%

110

WiFi

54.76%

21.43%

11.90%

7.14%

4.76%

42

Internet

53.62%

34.78%

5.80%

4.35%

1.45%

69

email/Word

37.21%

25.58%

13.95%

18.60%

4.65%

43

Self Check Loans

66.67%

20.95%

4.76%

6.67%

0.95%

105

Return chutes

43.08%

30.00%

8.46%

11.54%

6.92%

130

Technology

Most surveyed are very satisfied or satisfied with the technology.  The highest level of dissatisfaction was with WiFi (11.9%), email/Word (23.25%) and the return chutes (18.46%). However, the introduction of new technology was the biggest change for borrowers using Lane Cove Library and there has been a period of adjustment.

Some respondents complained about the slowness of the WiFi, PC fees and slowness of Internet and email. The WiFi speed is related to bandwidth and this is currently being assessed by Shorelink across the Network.  There was one comment that there should be more PCs. The Library currently has six PC’s that provide Internet access (for free) and six PC’s that are available for email and Word, a small fee of  80c per 15 minutes, is charged.

Responses to the return chutes and self check loans were varied. Comments about the returns chutes include them being tricky to use, the barcode placement on some items making it difficult, and the need for better instructions. Other comments refer to the lack of a shelter covering the chutes. In contrast other respondents say that the self checks and return chutes are excellent and very convenient, quick and no trouble to use and that the return chutes and self checks are terrific. Other respondents prefer to deal with the staff as they find self checks and return chutes too impersonal. Another respondent suggested installing more self checks.

The self check units are a new feature of the building and while staff thought that there would be some resistance to their use, approximately 40% of loans are being processed by the units.

 


Library Programs

 

Very Satisfied

Satisfied

Neutral

Somewhat Dissatisfied

Very Dissatisfied

Number of respondents

Preschool Storytime

76.92%

15.38%

7.69%

0.00%

0.00%

13

Possum Play

83.33%

0.00%

16.67%

0.00%

0.00%

6

School Holiday Programs

71.43%

14.29%

0.00%

14.29%

0.00%

7

Movie Screenings

60.00%

30.00%

10.00%

0.00%

0.00%

10

BookChat

57.14%

42.86%

0.00%

0.00%

0.00%

7

Navigate the Net

66.67%

33.33%

0.00%

0.00%

0.00%

6

Most people were very satisfied with the programs.  The highest level of dissatisfaction was with the School Holiday Programs (14.29%) but this mainly related to borrowers wanting more programs.

Respondents wanted more publicity about upcoming events. Some respondents requested more afternoon events but others preferred evening programs.  Another respondent suggested writing competitions.  Several respondents commented that more school age programs should be offered by the Library.

There were many comments encouraging more film screenings, BookChat, and book clubs.  One respondent said she was astounded at the variety of programs.

The Library has provided a number of new programs since moving into the new premises.  Library staff will continue to monitor borrower feedback and event attendance to determine the most popular programs.  While most programs are well received staffing levels restrict the number of programs that can be offered to the community.  The Library will assess the need for future programs as the use of the Library settles into regular patterns.

 


Library Facilities

 

Very Satisfied

Satisfied

Neutral

Somewhat Dissatisfied

Very Dissatisfied

Number of respondents

Toilets

63.72%

23.01%

5.31%

7.08%

0.88%

113

Community noticeboards

65.06%

25.30%

8.43%

0.00%

1.20%

83

Lockers

66.67%

22.22%

7.41%

3.70%

0.00%

27

Public phone

63.64%

27.27%

9.09%

0.00%

0.00%

33

Photocopiers

62.75%

33.33%

3.92%

0.00%

0.00%

51

Meeting Rooms

71.43%

14.29%

6.12%

8.16%

0.00%

49

Study Rooms

80.70%

12.28%

3.51%

3.51%

0.00%

57

Study spaces

77.46%

14.08%

4.23%

4.23%

0.00%

71

Lounge areas

84.43%

13.11%

0.82%

1.64%

0.00%

122

Laptop Powerpoints

77.42%

17.74%

1.61%

1.61%

1.61%

62

Most people were very satisfied with Library facilities with the next highest category being satisfied.  The highest level of dissatisfaction was with Toilets (7.96%) and Meeting Rooms (8.16%).

Comments on the rooms, study and lounge areas include that the environment is very productive, that study rooms should be available for booking for longer than 2 hrs, that spaces have great natural light, group tables and power for laptops.  Some negative comments included poor lighting, and that the rooms can be noisy.  It is worth noting that students often dim the lights when they are using their laptops.  There were positive comments about the technology available in the rooms and that the laptop facilities were wonderful.

Most people were very happy that the Library was providing toilets and commented on their cleanliness.  However there were several comments that there should be more toilets.  One borrower was upset that he had had to wait to use the toilet.  Other comments include a suggestion to offer paper towel and that sometimes the toilet paper ran out.  Although staff endeavour to check that this doesn’t happen it can be difficult to keep track of, particularly on weekend shifts.  A couple of respondents commented that the toilets were sometimes smelly.  Library visitors tell staff that they are dissatisfied with the cleanliness of the Market Square toilets and are choosing to use the Library facilities.

General Comments

Many respondents commented positively upon staff performance.  Respondents describe the Library staff as helpful, obliging, courteous, kind, patient, cheerful, and keen to help.

Some respondents took the opportunity to comment on Library operating hours.  The most common suggestion was that the Library should stay open longer on Sunday afternoons.

Comments on the Library fit-out were extremely enthusiastic.  The Library was described as magnificent, welcoming, spacious and well lit, a good study environment, beautiful, accessible, tastefully furnished, and a wonderful community space, particularly for the elderly.

Specific comments included:

·     Best Library by far!

·     Thank you for providing us with such a phenomenal facility.

·     Awesome Library!

·     Brilliant - thank you!

·     Wonderful community space, with great architectural thought and has a great ambience.

·     Best Library on the North Shore. Well done!

·     Excellent – best return on rates

·     You guys are doing amazing work

·     Library is a great asset to Lane Cove

·     The best Library on this planet!

·     It’s my second home

Conclusion

Overall, borrowers report themselves to be satisfied (very satisfied or satisfied) in most surveyed categories.

There is a trend to a small percentage of dissatisfaction with the Audio Visual Collections (includes DVDS, Music CDs and Audiobooks) but these relate more to the number of available resources and to the heavy demand places on the resources.  Purchase of all Library resources is limited by the availability of funds each financial year.  Audio Visual collections will be assessed as a priority when preparing the 2011/2012 Library budget.

Another trend is towards a need for improvements to Library technology.  There were quite a few comments about the speed of WiFi and email, both relate to Internet bandwidth.  Shorelink is currently reviewing its bandwidth requirements and the Library may be able to improve the WiFi and Internet speed in the coming months.  While the Book Returns required some adjustment in March/April they are now working reliably.  Comments from borrowers mainly concern the lack of shelter when returning items. Council might want to consider installing a shelter when funds become available.

There is also a trend towards the borrowers wanting more programs and facilities.  This can be seen in comments about promotions, school holiday programs, meeting and study rooms and toilets.  Library staffing levels limit the number of programs that can be offered as serving customers at service counters remain a priority. Unfortunately, the toilets are being used by some in preference to the Market Square toilets.  The downside is that this has an impact on the cleaning requirements and the Library maintenance budget.

The overwhelming response from respondents was that the Library is a wonderful facility and a worthwhile Council investment.

 

 

RECOMMENDATION

 

That Council receive and note the Report.

 

 

 

 

 

 

Jane  Gornall

Executive Manager - Human Services

Human Services Division

 

ATTACHMENTS:

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Lane Cove Library Survey - Library Extension

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