Agenda

Ordinary Council Meeting

6 April 2010

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Tuesday 6 April 2010 commencing at 7:00 PM. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully



Peter Brown

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Win Gaffney. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under section 12(6) of the Local Government Act, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 6 April 2010

 

TABLE OF CONTENTS

 

 

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 15 MARCH 2010

 

 

Deferred Reports

 

2.       Open Space and Urban Services Division Report No. 14

SUBJECT: Jemena - Primary Regulating Station

 

 

Orders Of The Day

 

3.       Order Of The Day No. 4

SUBJECT: Report on 57th Annual ALGWA conference 2010 - Women Making a Splash in Local Government

 

General Managers Reports

 

4.       General Managers Report No. 5

SUBJECT: Little Lane Carpark Redevelopment Design Amendments

 

Corporate Services Division Reports

 

5.       Corporate Services Division Report No. 15

SUBJECT: Bicycle Advisory Committee - Replacement of Community Member

 

6.       Corporate Services Division Report No. 16

SUBJECT: Local Government and Shires Association - Legal Assistance Policy and Guidelines

 

Environmental Services Division Reports

 

7.       Environmental Services Division Report No. 9

SUBJECT: Shopping Trolley Management

 

8.       Environmental Services Division Report No. 10

SUBJECT: Minister's Request To Retrospectively Refund Development Contributions

 


Human Services Division Reports

 

9.       Human Services Division Report No. 9

SUBJECT: Public Libraries NSW Annual Conference - IMPACT 2010

 

10.     Human Services Division Report No. 10

SUBJECT: Options for Community Space Within the Little Lane Car Park Development

 

11.     Human Services Division Report No. 11

SUBJECT: Library Fitout Progress Report - No 6  

 

 

 

 

             


Ordinary Council Meeting 6 April 2010

 

Open Space and Urban Services Division Report No. 14

 

 

 

 

 

Reference:    Open Space and Urban Services Division Report No. 14

Subject:          Jemena - Primary Regulating Station

Ordinary Council at its meeting on 15 March 2010 resolved that the matter be deferred to the next Ordinary Council Meeting to held on the 06 April 2010.   

Record No:    SU1244 - 8747/10

Author(s):       Wayne Rylands 

 

 

Executive Summary

 

Jemena Gas Networks Pty Ltd are proposing to construct a Primary Regulating Station (PRS) in the Lane Cove West/Lane Cove North area to improve the existing gas distribution supply for the Northern Suburbs.

 

Council deferred consideration of the matter to allow Jemena to prepare a presentation on their proposal and site options.

 

The presentation by Jemena will be undertaken at this meeting, allowing Council to consider all factors prior to responding to Jemena on our preferred site.

 

 

Background

 

Council considered Open Space and Urban Services Reports No. 3 and 7 on the Jemena Gas Networks proposal for a Primary Regulating Station (PRS) at the Council meeting of 15 February 2010. Council resolved at that meeting:

 

That:-

 

1.      The matter be deferred until the next Council meeting and the General Manager continue negotiations; and

 

2.      Jemena Asset Management Pty Ltd be invited to present the proposal and the site options considered at the next Council meeting.

 

Due to staffing issues, Jemena requested that a meeting with Council Officers to discuss the PRS issues be delayed until Thursday, 4 March 2010.  Further to this, Jemena were unable to attend the Council Meeting on 15 March 2010 and at Jemena’s request Council deferred this matter to the Council Meeting on 6 April 2010 so that Jemena could attend and make a presentation.

 

Discussion

 

Prior to the meeting of 4 March, Council circulated local residents of Johnston Crescent, Fraser Street and Epping Road of the two Jemena proposed sites for the PRS. Residents were requested to provide their feedback prior to 4 March 2010. The issues raised by the residents have been tabulated and included as Attachment 1.

 

At the meeting held on Thursday, 4 March 2010, Council was represented by the General Manager, Executive Manager-Open Space & Urban Services, and Assets Manager. Jemena was represented by their Approvals Coordinator, Project Manager and another officer.

 

Jemena provided a presentation to the Council staff on the investigations they have undertaken to date. They indicated that their preferred site for the PRS was on the northern side of Epping Road, at the previous mid-Tunnel access area. Johnston Crescent was not a preferred site, but had been included due to it being within a road reserve. As previously reported, the Gas Act allows for the PRS facility to be constructed on road reserve without requiring Council’s approval.

 

During the Jemena presentation, Council staff provided a copy of the issues raised by residents (Attachment 1) and discussed these with the Jemena representatives. Council also indicated that another site within the Lane Cove West Business Park (and within a road reserve) had been identified where the PRS could be located. The Jemena officers indicated that they would investigate this additional site and include it in their presentation at the Council meeting of 6 April 2010. They also indicated that they would address all of the issues raised by the residents.

 

 

Conclusion

 

Jemena Gas Networks Pty Ltd will present their proposal and options for locating the Primary Regulating Station at the Council meeting of 6 April 2010. Council should then be in a position to make an informed decision on its’ preference for where the PRS should be located, and can advise Jemena accordingly.

 

 

RECOMMENDATION

 

That Council:-

 

1.         Receive and note the presentation by Jemena Gas Networks Pty Ltd; and

 

2.         Determine its preferred position and advise Jemena Gas Networks accordingly.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Issues Paper on PRS

2 Pages

 

 

  


Ordinary Council Meeting 6 April 2010

 

Order Of The Day No. 4

 

 

 

 

 

Reference:    Order Of The Day No. 4

Subject:          Report on 57th Annual ALGWA conference 2010 - Women Making a Splash in Local Government    

Record No:    SU2520 - 9048/10

Author(s):       Councillor Win  Gaffney; Councillor Roderick  Tudge 

 

 

Executive Summary

 

The purpose of this report is to provide Council with a summary of the ALGWA Annual Conference in Moree which was attended by Councillors Gaffney and Tudge.

 

Discussion

 

From Thursday 4th to Saturday 6th March, Councillor Gaffney and Councillor Tudge attended the Australian Local Government Women’s Association Annual Conference in Moree, NSW. The theme of the conference was “Women making a splash in Local Government” to celebrate the Year of Women in Local Government.

 

A presentation by Penny Holloway, General Manager of North Sydney Council illustrated the under-representation of women within the senior management level and elected officials of Local Government despite the large proportion of women working in the public sector overall. The focus of the presentation was on promoting diversity and leadership through understanding the challenges that women face along their career paths and the qualities that can lead to success for women in local government.

 

A keynote address was given by Kellie Mills, speaker, trainer and coach which addressed the difficulty that women can face in career progression. It explored some of the self imposed limitations which can hinder personal career development, such as a desire to be perfect before being rewarded, juggling the pressures of being all things to all people, underselling skills and taking on unrealistic work loads.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Mayor Councillor Win Gaffney and Councillor Rod Tudge

 

 

ATTACHMENTS:

There are no supporting documents for this report.

   


Ordinary Council Meeting 6 April 2010

 

General Managers Report No. 5

 

 

 

 

 

Reference:    General Managers Report No. 5

Subject:          Little Lane Carpark Redevelopment Design Amendments    

Record No:    SU3164 - 10412/10

Author(s):       John Lee 

 

 

Executive Summary

 

This report relates to a recent site visit by Councillors in respect of the proposed redevelopment of the Little Lane Carpark and proposes a recommendation for Council as the land owner to consider.

 

Background

 

Davis Langdon and Turner + Associates are in the final stages of preparing the development application for the redevelopment of the carpark.  A probity plan separates out the roles and responsibilities of staff involved in the development proposition and its assessment.  Recent planning changes will dictate that the determination of the application will be made by the Joint Regional Planning Panel.

 

A pre DA meeting was held with Council staff in which a number of matters were raised for consideration by the Consultants.

 

Discussion

 

The Podium

 

Starting with Scott Carver’s building envelope, it was always intended that a podium around the building will extend out to or close to the site boundaries and that the carpark could, if feasible, extend under Little Lane.

 

The site specific Comprehensive DCP (CDCP) setback controls are:-

 

The ground floor and the upper levels of the buildings are to be set back as follows:-

 

a)   7.8 metres to Little Street built to the setback line;

b)   5.2 metres to Little Lane built to the setback line;

c)   Subject to (e) below, a minimum 12 metres to the existing building on the southern property to four storeys and 18 metres above that to provide sufficient separation so as to conform with the RFDC ‘rules of thumb’;

d)   The setback to the southern boundary must also ensure that the habitable rooms of the adjoining residential apartments maintain existing solar access or at least 3 hours on 21 June as per the RFDC;

e)   The setback to the southern boundary may be modified if sufficient solar access required by (d) is provided and adequate measures are put in place to protect the visual and acoustic privacy of adjoining residents; and

f)    The building setback at the corner of Little Street and Little Lane should consider the visual connection to the aquatic centre.

 

Note: RFDC is the NSW Residential Flat Design Code

 

It is noted that site specific section for Little Lane Carpark redevelopment in the CDCP does not include setback requirements for the podium or carpark below. Shown below is Figure 4.1 with the setback diagram.

 

Figure 4.1 Site Setbacks

 

The Proposal

 

The following diagram is a 3D image of the development viewed from Little Street toward Longueville Road and shows the proposed podium treatment as reviewed in the pre DA meeting.

 

 

 

Turner & Associates proposal sets back the podium 2 m from Little Street except for the flight of stairs from the Podium to link up with the Little Street footpath.  One feature of this proposal was to provide a pedestrian link connecting the Little Street footpath up a flight of stairs to the upper podium extending from Little Lane.  This link would replace the existing Little Street footpath which is part constructed within the property boundary.

 

One of the objectives included activation of the Little Street frontage, although it is conceded that there is no strong pedestrian desire line to / from Little Street on western side.

 

This link would achieve the CDCP objectives as set out below:

 

Pedestrian and Cycle Links

 

DCP Public Domain Principle

 

A pedestrian link through the site should be considered if it enhances connectivity and access within the Centre and adjoining facilities, but only if it will function safely with a high level of natural surveillance from adjoining buildings and does not impact on communal open space opportunities and buffer-landscaping.

 

DCP Objectives

 

Provide an animated, safe, accessible and attractive landscaped public domain, with street activation along Little Lane and facing the Aquatic Centre, and maximizing opportunities for public meeting places and contributing to the Centre’s pedestrian and cycle networks

 


Discussion

 

Little Street Footpath Link

 

The existing Little Street footpath adjacent to the Carpark (or up to Longueville Road) does not, because of the existing topography, meet accessible grade requirements.  This means that disabled visitors to the development are unlikely to have a destination in Little Street between the carpark site and Central Ave and will most likely arrive by motorized means either directly into the carpark or along Little Lane via the foyer.

 

There are very few pedestrian movements along Little Street between Central Ave and Little Lane on the southern side as:-

 

·     Pedestrians coming along Little Street east of Central Ave use Central Ave to access Longueville Road;

·     Pedestrians from Phoenix Street across Pottery Green use Central Ave to access Longueville Road; and

·     The residential units between Central Ave and Little Lane use Little Lane/ arcades/ Central Ave to access Longueville Road or the Aquatic Centre or that section of Little Street footpath between the carpark and Central Ave to access Pottery Green.

 

With 2 driveways, it is not possible to keep the existing footpath in its current location.  Whilst a footpath graded down from the high level footpath (compared to Little Street roadway) to the kerb line and across both driveways is possible, it is not considered desirable as it reduces the opportunity for mass planting of the footpath between the kerb line and the building, and the slope across the footpath introduces retaining walls to the southern edge of the path with further loss of existing vegetation. 

 

With extremely low pedestrian movements along Little Street on the southern side between Central Ave and Little Lane and with alternate pedestrian access on the northern side of Little Street, Council’s views are sought in whether the development should include the steps between the podium and Little Street to meet a very limited need.

 

If the stairs are not included, the advantages in the public interest include:-

 

i)          a wider podium at Little Lane along the Little Lane frontage providing access to the upper level community area;

ii)         a wider area of community outdoor space at the mezzanine level;

iii)         improved landscaping of the building in the area set aside for steps; and

iv)        Improved landscaping of the Little Street footpath between kerb line and the building, reducing the opportunity for anti social behaviour.

 

Pedestrian Link

 

In considering the DCP objectives to enhance connectivity and access within the Centre and adjoining facilities and noting that the Village Structure Plan suggested a pedestrian link along the southern boundary of the development site was desirable, Council’s views are sought on the benefit, if any of having a formal pedestrian link along the southern boundary in close proximity to the existing residential units and behind the community facilities.

 

Whilst possible, addressing privacy with screens, landscaping the area between the southern face of the building and the southern boundary is a preferred outcome combined with some opportunity for deeper soil planting as this eliminates much of the potential complaints from nighttime disturbance from a public walkway immediately adjacent to the existing residential. 

 

Cycle Link

 

Cyclists with an origin to the east of the Little Lane carpark site wishing to access the regional cycle network along Longueville Road / Epping Road can do so via:-

 

a)   Phoenix Street;

b)   Phoenix Street and pathways to Kimberley Ave;

c)   Little Street past the development site and either across Pottery Green and Phoenix Street or up to Longueville Road;

d)   Little Street to Central Ave and Longueville Road;

e)   Dorritt Street (south) and Longueville Road; or

f)    Dorritt Street (north) to Kimberley Ave.

 

Clearly there is no direct desire line for cyclists through the development site as cyclists would need to then need to cycle back along Little Lane to either Central Ave or Little Street to reach Longueville Road.

 

Proximity of the carpark to the trees within the adjacent residential development

Modifications will be made to the design of the carpark adjacent to allow the soil around two trees near the Little Street / Residential unit boundary to be retained.  This will allow soil around these trees to be retained and the podium cantilevered.  The carpark layouts will be modified.  An arborists report will outline in the DA the required treatment.

 

Conclusion

 

The site visit by Councillors provided an opportunity to consider these matters in the field.  The following indicative sketch of development without the stairs, the adjusted podium and the landscaping is provided for Council’s endorsement as land owner to enable the consultant architect to finalise the development application taking on board the changes outlined above:-

 

 

 

It is anticipated that a development application will be ready for lodgement by mid May 2010.

 

RECOMMENDATION

 

That Council, as the land owner, endorse the changes to the current design for Little Lane Carpark for the reasons as outlined in the report to:-

 

(i)         terminate the Little Street footpath adjacent to Little Lane Carpark and replace the proposed stair link with landscaping;

(ii)        widen and extend the podium to access the upper level community area;

(iii)       widen the outdoor area to the community space at mezzanine level;

(iv)       landscape the area along the southern boundary to the east of access into the retail area; and

(v)        modify the carpark to protect the trees within the neighbouring residential units in Little Street.

 

Craig Wrightson

Acting General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 6 April 2010

 

Corporate Services Division Report No. 15

 

 

 

 

 

Reference:    Corporate Services Division Report No. 15

Subject:          Bicycle Advisory Committee - Replacement of Community Member    

Record No:    SU1330 - 11487/10

Author(s):       Ian  Naylor 

 

 

Executive Summary

 

One of the community representatives appointed to the Bicycle Advisory Committee in 2008 has recently resigned their position.  In order to find a replacement, Council called for nominations for a community representative for the Bicycle Advisory Committee. This report details the nominations received and recommends that Council endorse Nash Kent as a community representative for the Bicycle Advisory Committee.

 

Discussion

 

On 19 March 2010, an advertisement was placed in the North Shore Times seeking nominations from members of the community to become a representative for the Bicycle Advisory Committee.

 

Nominations closed on 1 April and one nomination was received from Nash Kent:-

 

“Being on the committee interests me because I work and ride in Lane Cove and would like to like to be part of making Lane Cove a more livable community.

 

I have worked in the bicycle industry for 12 years, the last two at Renegade Cycles as Store Manager. I have represented Australia in road cycling, and currently ride on the road, velodrome, and on the trail.

 

Not having a car, I commute to Lane Cove every day by bike and believe I could have valuable input on the local cycling infrastructure. Living in great cycling cities such as Amsterdam and Gent has also given me great insight and ideas”.

 

Nash also attended the last meeting of the Bicycle Advisory committee as an observer.

 

Conclusion

 

It is recommended that Council endorse Nash Kent for appointment to the Committee.

 

 

RECOMMENDATION

 

That Council appoint Nash Kent as a community representative for the Bicycle Advisory Committee.

 

 

 

 

 

Craig Wrightson

Acting General Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 6 April 2010

 

Corporate Services Division Report No. 16

 

 

 

 

 

Reference:    Corporate Services Division Report No. 16

Subject:          Local Government and Shires Association - Legal Assistance Policy and Guidelines    

Record No:    su896 - 11719/10

Author(s):       Ian  Naylor 

 

 

Executive Summary

 

Council has received correspondence from the Local Government and Shires Associations (shown attached as AT 1) advising that they are undertaking a review of their Legal Assistance Policy and Guidelines and have requested feedback from councils on this policy.  This report recommends that a submission be sent to the Local Government and Shires Associations in terms of the report.

 

Background

 

The Joint Executive of the Local Government and Shires Associations resolved at its meeting on 5 February 2010 to undertake a review of its Legal Assistance Policy and Guidelines and request feedback from councils on the policy.  A Final report on the review will be presented to the Joint Executive in May.

 

Discussion

 

In correspondence to all councils the Local Government and Shires Associations have distributed their Legal Assistance Policy and Guidelines shown attached to this report as part of AT 1.  The main features of the policy are:-

 

 

Ø A council may apply for the support of the Associations in seeking contributions from all councils to assist with its legal costs where that council is involved in litigation and the principle in question in the matter:-

 

•      involves a major local government principle which may be eroded but for pursuing the matter; and

•      is one which should not be eroded merely because the council involved is not itself, so

seriously affected by the outcome of the case that the legal costs associated with pursuing the principle outweigh any other consequences. That is, just because the council involved itself, has decided in all the circumstances not to further pursue the matter, legal assistance can be provided where the matter is of such significance and broader concern to the whole of local government to warrant pursuing the principle.

 

Ø Assistance under these guidelines will only be granted in respect of appeal matters to the New South Wales Court of Appeal or the High Court of Australia. Assistance will not be available to fund litigation in a court of initial jurisdiction (including the Land and Environment Court) unless the Associations are satisfied that there exists special and exceptional reasons for doing so. This may include a test case' where the matter will affect all councils.

 

Ø Requests for assistance will only be considered if submitted to the Associations prior to the

commencement of the proceedings in the Court of Appeal or other court, unless the council is involved as the respondent to the appeal.

 

Ø Support will not be available where the estimated legal costs are less than $20,000 and the Council is responsible for the first $20,000 of costs.

 

Ø Where the Associations agree to support a request for assistance, contributions will be sought from councils calculated on a pro rata basis according to the proportion of the basic membership subscription.

 

Ø Contributions are entirely voluntary and no council is under any obligation to make a

contribution in any instance.

 

Ø The Associations will pay to the council involved in the matter, the lower of;

 

•      the total amount collected by the Associations through the contribution process; or

•      the residual amount of costs remaining liable upon the council involved in the matter.

 

Ø Any excess funds accumulated by the Associations from the legal assistance scheme shall be retained by the Associations and applied to other matters involving legal assistance as approved by the Executives.

 

 

Response

 

The Local Government and Shires Associations Legal Assistance Policy and Guidelines is very comprehensive in dealing with the issue of providing legal assistance to a council however it is suggested that Council’s response provide the following feedback:-

 

·            The requirement for councils to submit a fresh application for assistance when appealing an adverse verdict be changed to allow for an extension of assistance in these circumstances; and

·            That any excess funds raised from council contributions, rather than remaining with the Associations either be refunded to councils or remain as a credit for councils against future legal assistance.

 

 

 

RECOMMENDATION

 

That Council make a submission in terms of the discussion in the report.

 

 

 

 

 

Craig Wrightson

Acting General Manager

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Letter Seeking Council Feedback - Review Of Guidelines - Legal Assistance Policy

3 Pages

 

 

  


Ordinary Council Meeting 6 April 2010

 

Environmental Services Division Report No. 9

 

 

 

 

 

Reference:    Environmental Services Division Report No. 9

Subject:          Shopping Trolley Management    

Record No:    su3163 - 10363/10

Author(s):       Steve  Fedorow 

 

 

Executive Summary

 

This report provides an update to Council on shopping trolley management in the Lane Cove Town Centre and discusses the impact of the coin lock trolley system implemented by Woolworths in reducing the incidence of abandoned trolleys.

 

Background

 

At its meeting of 16 November 2009, Council considered a report discussing options for shopping trolley management and resolved that:-

 

1.   Staff monitor the impact of the coin lock trolley system to be introduced by Woolworths and if effective in reducing the incidence in abandoned trolleys seek to encourage adoption by all retailers;

 

2.   Council work with all retailers to develop consistent trolley management plans;

 

3.   A further report be submitted to Council in March 2010; and

 

4.   Council receive a report on opportunities to work with retailers to develop and promote alternate methods (including Canada Bay’s Walk-Shop-Wheel Program) to the use of trolleys and promotion of walk to shopping by March 2010.

 

Discussion

 

To quantify the impact of the Woolworths coin lock trolley system, Council Rangers have been monitoring the incidence of abandoned shopping trolleys on Council streets.  The result of this monitoring is shown below.

 

Retailer

Trolleys Abandoned on Lane Cove Streets*

Coles

223 (84.5%)

Thomas Dux

25 (9.5%)

Woolworths

16 (6%)

Total

264 (100%)

 

*  Survey period 1 January 2010 to present

 

Despite having the largest trolley fleet (554 trolleys), Woolworths have the smallest percentage of abandoned trolleys.  Whilst there are other factors at play, it is considered that the coin lock system was the major influence on this result.

 

The monitoring also shows that in addition to the town centre, trolleys are predominantly abandoned in areas with high concentrations of multi-unit dwellings such as Longueville Road, Burns Bay Road and surrounding streets, and the Lane Cove North area (i.e. Helen Street, Landers Road etc).

 

Council officers have met with representatives of both Coles and Thomas Dux to discuss the potential introduction of coin lock systems on their fleets and other ways to reduce the incidence of abandoned trolleys.  Respective responses are discussed as follows:-

 

Coles

 

Council Officers met with the Coles’ Regional Manager Operations and Regulatory Support Manager for NSW and ACT to discuss trolley management.

 

Coles have a trolley fleet of 200 trolleys and have advised that they did not consider a coin lock system to be a practical solution in Lane Cove on the grounds that these systems present a safety concern for customers; they are a vandalism target and there is a lack of on-grade parking convenient to the store.

 

A survey of metropolitan stores shows that these safety/vandalism concerns are either not consistent or are overridden by other issues as coin lock systems have been installed and are operating at Coles’ Auburn, Berowra Heights, Casula, Dee Why, Epping, Guildford, Hurstville, and Manly stores. 

 

Coles have provided Council with a Trolley Action Plan that identifies new initiatives to improve Coles’ response to abandoned trolleys (copies attached (AT1).  These include:

 

Proposed Action

Timeframe

Introduction of new trolley bay in mid-level of carpark.

May 2010

Introduction of enviro or personal trolleys

May 2010

Installation of 1800 Trolley posters in store

30 March 2010

Trolley management folder at service desk to record all calls, 1800 Trolley logs and for liaison and confirmation with contractor

23 March 2010

Review locations and times for trolley collector street runs

26 March 2010

Conduct a leaflet drop to identified hotspots

April 2010

 

Thomas Dux

 

Council Officers met with the Thomas Dux store manager to discuss trolley management.  The store manager advised that Thomas Dux shared their trolley collection contractor with Coles. 

 

When Council Officers requested that Thomas Dux consider installing coin lock systems and updating trolley handle inserts to include a phone number to report abandoned trolleys, Council was advised that such a decision would need to be made at a head office level.

 

Council has written to Thomas Dux head office requesting consideration of such.

 

Thomas Dux have a trolley fleet of 48 trolleys.

 

Walk, Shop and Wheel

 

The Mayor, General Manager and Manager, Environmental Health recently met with Canada Bay Council to discuss their award winning ‘Walk, Shop and Wheel’ program.

 

To qualify for a free wheelie bag, the program required residents to spend a minimum of $50 in local businesses and sign a pledge to walk to their shops whenever possible instead of driving.

 

The program’s main objectives are to:-

 

·           Encourage people to support local businesses;

·           Encourage people to walk to their local shops and reduce vehicle kilometres travelled; &

·           Reduce the use of plastic carrier bags.

 

Throughout the promotional period 834 wheelie bags were distributed and commitments made.

 

Whilst the program did not specifically focus or report on reducing the incidence of abandoned trolleys, it is considered that shoppers using the wheelie bag would be less likely to use a trolley thereby reducing abandoned trolleys.

 

It is proposed that Council consider setting aside funds from the 2010/11 Sustainability Levy to run a local Walk, Shop & Wheel type promotion.

 

In this regard it is noted that Coles have identified the introduction of enviro or personal trolleys in their Trolley Action Plan.  Council staff have undertaken to work with Coles to support this initiative.

 

Regulatory Options

 

If the above actions are unsuccessful in reducing the incidence of abandoned trolleys, Council staff would exercise regulatory options available to Council which may involve impounding abandoned trolleys.  If such action was found to be necessary impounded trolleys would only be released back to owners once Council’s impounding fee of $119 had been paid.  Trolleys not claimed by owners within 28 days would be disposed of.

 

Conclusion

 

Having regard to the apparent success of a coin lock system on abandoned Woolworths trolleys, it is proposed that Council continue to encourage all retailers to install such systems on their trolley fleets.  Where trolleys remain abandoned on the street Council will exercise its regulatory function and impound trolleys.

 

 

RECOMMENDATION

 

That:-

 

1.   Council receive, note and endorse option proposed in this report;

 

2.   Staff continue to monitor and regulate abandoned trolley’s; and

 

3.   Council’s preferred approach is to promote coin lock systems for businesses that have a trolley fleet in excess of 10 trolleys.

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Coles Lane Cove Trolley Management and Action Plan

7 Pages

 

 

 


Ordinary Council Meeting 6 April 2010

 

Environmental Services Division Report No. 10

 

 

 

 

 

Reference:    Environmental Services Division Report No. 10

Subject:          Minister's Request To Retrospectively Refund Development Contributions    

Record No:    SU2341 - 11806/10

Author(s):       Michael Mason 

 

 

Executive Summary

 

The Minister for Planning has requested that Council refund development contributions on outstanding development consents made prior to the introduction in early 2009 of a $20,000 cap. A copy of the letter is attached at AT 1.

 

It is recommended that the request be refused, as the direction explicitly applies to consents issued after the date of the direction only. The voluntary refund of contributions may therefore be disadvantageous to the provision of appropriate services levels to the Lane Cove community. A copy of a draft letter to the Minster for Planning is attached at AT 2.

 

Background

 

Council has received a letter from the Minister for Planning regarding the application of development contributions payable under the Lane Cove Section 94 Contributions Plan. It referred to directions from the previous Minister for Planning in early 2009 restricting contributions to $20,000 per dwelling.

 

Council’s current Section 94 Plan allows for contributions to be paid up to approximately $24,000 for a detached house lot, although medium and high density residential dwellings are payable at amounts below the $20,000 cap due to their lower number of persons per household.

 

Discussion

 

In the case of Lane Cove Council, the former Minster’s direction took effect from June 2009 and relates to any development applications lodged since that month.

 

The Minister has now however written, in response to requests from developers, to request that the $20,000 contribution limit be applied retrospectively, as follows:-

 

“I encourage councils to also apply any reductions to outstanding consent granted prior to the direction. This will ensure that all contributions that are paid reflect reasonable costs

and do not adversely impact on development costs at this time.”

 

As the Minister’s letter states, however, the former Minster’s direction explicitly applies to consents issued after the date of the direction only.

 

It is recommended that Council does not act on the Minster’s request to waive any contributions payable over $20,000 on development consents outstanding from before June 2009, for which payments have not yet been made under the current Section 94 Plan. The contributions become payable at the final stage of a development, that is, at the release of the subdivision linen plan for registration with the Department of Lands.

 

The grounds for this recommendation are that:-

 

(i)         the rate increase for the coming financial year is restricted to only 2.6% and

(ii)        the potential need for additional facilities or augmentation of existing facilities occurs at a time of significant economic restraints upon councils.

 

 

Conclusion

 

It is recommended that Council write to the Minister for Planning, in accordance with the letter at AT 2, refusing the request to refund development contributions on outstanding development consents. The grounds for this recommendation are that Council may otherwise be disadvantaged in its provision of appropriate services levels to the community.

 

 

 

RECOMMENDATION

 

That Council endorse the approach in the letter attached at AT 2 and advise the Minister accordingly.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Minister for Planning's letter

1 Page

 

AT‑2 View

Draft letter in response to the Minister

1 Page

 

 

  


Ordinary Council Meeting 6 April 2010

 

Human Services Division Report No. 9

 

 

 

 

 

Reference:    Human Services Division Report No. 9

Subject:          Public Libraries NSW Annual Conference - IMPACT 2010    

Record No:    SU2122 - 11537/10

Author(s):       Jennifer Bice 

 

 

Executive Summary

 

The Public Libraries NSW Annual Conference – IMPACT 2010 - is being held in Albury 13 to 16 July 2010.

 

The Public Libraries NSW Annual Conference is now being hosted alternate years by Public Libraries NSW – Metropolitan Association (PLM) and Public Libraries NSW – Country Association (PLC). PLC is hosting the conference in 2010.  The PLC is an Association of Council libraries from country and rural NSW.  The country libraries share many of the concerns of the Public Libraries NSW – Metropolitan Association (PLM).

 

The two Associations’ Executives are discussing becoming one Association and are working to develop stronger links and more co-operative ventures, with the support of the Local Government and Shires Associations of NSW. As President of Public Libraries Metropolitan (PLM), Councillor Gaffney will be working to strengthen the relationship with the Executive of Public Library Country (PLC) in preparation for future Library development and planning in NSW.

 

It would be appropriate for Councillor Win Gaffney, as President of Public Libraries NSW – Metropolitan Association (PLM) to attend the Conference.

 

The cost for the 2010 Conference, including registration and accommodation will be approximately $1,000.  It is intended that the Manager – Library Services will also attend and will drive Councillor Gaffney to Albury.  There are funds available in the Councillors Training Budget to cover this cost.

 

 

RECOMMENDATION

 

That Council endorse attendance of Councillor Win Gaffney at the 2010 Public Libraries NSW Conference, IMPACT to be held at Albury 13 to 16 July 2010.

 

 

 

 

 

 

Jane  Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 6 April 2010

 

Human Services Division Report No. 10

 

 

 

 

 

Reference:    Human Services Division Report No. 10

Subject:          Options for Community Space Within the Little Lane Car Park Development    

Record No:    SU2500 - 11625/10

Author(s):       Jane  Gornall 

 

 

Executive Summary

 

Council in June 2008, resolved not to proceed with any further investigations into the feasibility of designing and constructing a Cultural Centre in Lane Cove due to both the construction and long term operating costs. While making this decision, Council was aware that many of the facilities that house cultural groups were not purpose built and no longer fitted the groups needs.

 

To assist Council to determine how cultural groups needs could be best met, Pegasus Performing Arts Consulting Pty Ltd was engaged to assess and report on “what is realistically needed in the form of capital assistance and building renovations assistance by cultural groups”.

 

One of the requirements for Pegasus was to assess the options for building upgrades or relocations (of cultural groups) within the Municipality.  As Council had begun work on the Little Lane redevelopment, this was one of the sites that Pegasus was asked to assess for relocation of cultural or community groups. Pegasus was provided with a set of the plans from Turner and Associates 2008.

 

The Pegasus Report (p10) has suggested that “the Little Lane space would be more suited to studio, function or exhibition purposes and therefore the consultants have determined that Centrehouse would be the most appropriate group to relocate to this space.”

 

This Report discusses the requirements for Centrehouse on which the consultants have based their recommendations.

 

Discussion

 

Centrehouse

 

Centrehouse Inc. has operated from the building at 178 Longueville Road, Lane Cove since 1978. Their term program lists the “Centrehouse Community Arts & Leisure Centre as an independent, not-for-profit centre ….We endeavour to deliver a range of quality learning and creative experienced that help to nurture, educate and invigorate our local arts, community and culture.”

 

A number of options were investigated by Pegasus as a way of remedying the current infrastructure problems experienced by Centrehouse, the three options being:-

 

1.         Refurbishing and extending the existing level – (single level) – approx. cost $398,128 (incl.            GST). Cost estimate excluded professional fees and inspections, Council fees and      inspections, Engineers drawings and inspections, asbestos removal. This option expected           that the OOSH (Out of School Hours Service) would be relocated fully to the Lane Cove         Public School site and that Centrehouse would have full use of the site.

 

2.         Refurbishing and extending the existing level – (additional storey). The consultants            suggested that the inclusion of a second storey and the associated cost of a passenger lift     and staircase were considered too cost-prohibitive to address as a viable option and a           definitive costing for this option was not sought. This option expected that the OOSH (Out            of School Hours Service) would be relocated fully to the Lane Cove Public School site and           that Centrehouse would have full use of the site.

3.         Relocate Centrehouse to the Little Lane Development - approx. cost $529,244. Cost         estimate excluded professional fees and inspections, Council fees and inspections,    Engineers drawings and inspections, asbestos removal.

 

In regard to other community groups that might be relocated, the Pegasus report discusses the Lane Cove Concert Band, but notes that ‘as the band was the key driver in the renovations of the Senior Citizens Centre second storey, it may be difficult to now justify relocation, at least in the short to midterm’.

 

One of the limiting factors in regards to relocating other groups, such as the Lane Cove Music and Cultural Centre, the space currently available in the Little Street development is 702m² including the lobby, which would currently comfortably only fit Centrehouse, with the possibility of some small meeting areas depending on final layout.

 

Centrehouse has since the Pegasus report requested that provision also be made for a kiln. This request is based on further analysis by Centrehouse on the range of programs that they currently run and intend to run in the future. Initial discussions at the commencement of the planning for the Little Lane redevelopment determined that the kiln could be included in the development. 

 

Pegasus worked with Centrehouse to list the space requirements that the organisation would require if they moved into Little Lane with the estimated space requirements being 502m². Attachment 1 provides the list of space requirements required.  In December 2009, Centrehouse wrote to Council to request that an amount of 65m² for a pottery studio and 16m² for the kiln room be added to their space requirements.

 

Council staff have also had discussions with the Centrehouse President, Mary Rawlings and Manager, Felicity Martin regarding layout and security for the building.  Centrehouse runs a diverse range of programs from art classes for Adults and children; Pottery; Language classes; to Yoga and bellydancing.  The requirements for the classes vary with natural light being important for the art classes and quiet being important for the Yoga. A small area for displaying student works would be beneficial to Centrehouse.

 

John Lee, Council’s Director – Major Projects has advised that the layout currently drawn on the plans (Attachment 2) is indicative only.  Based on current discussions it is clear that the area listed as communal/community space totalling 702m² (including lobby and toilets) can be made to effectively work for Centrehouse based on their stated need for 502m², plus the additional 81m² requested.  Ongoing liaison between Council and Centrehouse will be required to ensure that the needs are met in the way that produces best value for the community.

 

Music Studios

 

One of the needs that has emerged from a number of consultations with cultural groups is for music practice studios and recording studios especially for noisier bands. Council’s Director, Major Projects has indicated that there may be the potential for such studios to be included in the carpark area of the redevelopment. It is recommended that this use be assessed as the more detailed planning commences.

 

Additional Space/s

 

As detailed planning commences for the project, it is possible that other space might become available for additional meeting rooms/ studios.  These spaces would assist in remedying the outstanding space shortages identified by the cultural groups. Such spaces would need to be assessed for access and security.

 


Conclusion

 

The available area of 702m² will allow for Centrehouse to fit comfortably into the Little Lane development, as their current space requirements total 583m².  There would appear to be additional space available for providing meeting rooms or accommodation for other groups.  A final determination of the use of the additional space cannot be made until a layout is determined that defines spaces and assesses access and security issues.

 

RECOMMENDATION

 

That:-

 

1.         Council resolve to progress the planning of the Little Lane Car Park development to include             space for Centrehouse Community Arts and Leisure Inc.

 

2.         The General Manager be requested to investigate the potential for music studios/recording             studios as part of the redevelopment.

 

3.         An assessment be made of any additional space that becomes available for use as meeting             rooms or accommodation for other cultural/community groups.

 

 

 

 

 

Jane  Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

Spatial requirements for Centrehouse

2 Pages

 

AT‑2 View

Little Lane Car Park Redevelopment

2 Pages

 

 

 


Ordinary Council Meeting 6 April 2010

 

Human Services Division Report No. 11

 

 

 

 

 

Reference:    Human Services Division Report No. 11

Subject:          Library Fitout Progress Report - No 6    

Record No:    SU1459 - 11628/10

Author(s):       Jane  Gornall 

 

 

Executive Summary

 

This is the sixth report on the progress of the fit-out of the Lane Cove Library.  The Report updates Council and the Community as to the progress of the fit-out of the Library building.

 

Stage 2, the refurbishing of the original building, commenced on February 23, 2010. The refurbishing is expected to be completed by May 29, 2010. The Library will then relocate from 164 Longueville Road into the renovated area.

 

The main floor of the old building at 139A Longueville Road will become the Junior Library with the staff area being located on the top floor. The wall currently separating the old section and the new section of the building will be removed at the end of Stage 2 to allow for one continuous public floor.

 

While Stage 2 is underway, Library staff will be located at 164 Longueville Road (top of the community centre).

 

A celebration, marking the completion of the Library project will be held in late June/early July 2010.

 

Discussion

 

Stage 2 works have commenced.  The internal fittings of the building have now been stripped out.  In common with most pre 1991 buildings, asbestos was located in the materials within the Library building. All of the asbestos was removed by a specialist asbestos removal company. The removal and the air monitoring was conducted in line with National Occupational Health & Safety Commission's Code of Practice for the Safe Removal of Asbestos.

 

Since the removal, work has continued on the underpinning of the building.  On the top floor of the building air-conditioning installation is progressing. Photographs are shown attached as AT 1 to highlight the work.

 

Some of the work on the building has meant that digging equipment has been delivered to the site – the delivery and removal of equipment has delighted any number of small children who have ensured that their parents have stayed and watched the process.

 

Stage 1 – the public continue to enjoy the amenity of the new building. Loans for March (1 - 29 March) have been 46,668 - approximately 20% above the previous March and 10% above March 2007 (prior to temporary relocation).  With 2 days yet to be tallied this is an impressive result. 31,173 people have visited the Library – more than 1,000 each day.

 

In addition – since re-opening an additional 795 borrowers have joined the Library.

 

The Library has also experienced heavy demand for passwords for the wireless access within the Library. Every day Library visitors sit at the tables along the windows and use their laptops for private study.

 

Signage and decals have been added to the glass walls and doors into the Copy Room, Youth Room, Training Rooms, Study Room, Local Studies and Meeting Rooms. There are also directional signs for the Information and Loans Desks, catalogues, Junior Library and Story time Room. See attachments to this report

 

Council and Library staff have been booking and conducting events in the Library rooms. NSROC Media Officers, NSROC Community Services, Lane Cove ALIVE and Council Corporate Services have all booked rooms. Several Community organisations and businesses have also contacted the Library about room availability. The Library will start to take general bookings in April 2010.

 

A series of photographs showing progress are attached as AT 2.

 

 

RECOMMENDATION

 

That Council receive and note this report.

 

 

 

 

 

Jane  Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

Photos of the Lane Cove Library Fitout

1 Page

 

AT‑2 View

Signage in the Lane Cove Library

1 Page