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Agenda

Ordinary Council Meeting

15 March 2010

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Monday 15 March 2010 commencing at 7:00 PM. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully



Peter Brown

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Win Gaffney. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under section 12(6) of the Local Government Act, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 15 March 2010

 

TABLE OF CONTENTS

 

 

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 1 MARCH 2010

 

DEFERRED REPORTS

           

OPEN SPACE AND URBAN SERVICES REPORT NO. 3

SUBJECT: PROPOSED GAS PRIMARY REGULATING STATION

           

Jemena Asset Manament Pty Ltd has requested this matter be deferred until the meeting of 6 April 2010 so that they can consider options for alternative sites.

 

Orders Of The Day

 

Corporate Services Division Reports

 

2.       Corporate Services Division Report No. 14

SUBJECT: Internal Audit Committee Charter

 

Open Space and Urban Services Division Reports

 

3.       Open Space and Urban Services Division Report No. 13

SUBJECT: Lane Cove Tunnel Air Monitoring Stations

 

Environmental Services Division Reports

 

4.       Environmental Services Division Report No. 6

SUBJECT: Parking Requirements in Residential Zones

 

Human Services Division Reports

 

5.       Human Services Division Report No. 6

SUBJECT: Meeting the Needs of the Community - Lane Cove Social Plan 2010 - 2014

 

6.       Human Services Division Report No. 7

SUBJECT: Library Fit-Out Progress Report - No 5

 

7.       Human Services Division Report No. 8

SUBJECT: The History and Significance of the Lloyd Rees Bandstand and Lane Cove Plaza  

                 


Ordinary Council Meeting 15 March 2010

 

Corporate Services Division Report No. 14

 

 

 

 

 

Reference:    Corporate Services Division Report No. 14

Subject:          Internal Audit Committee Charter    

Record No:    SU740 - 8446/10

Author(s):       Craig Wrightson 

 

 

Executive Summary

 

This report recommends the adoption of the Draft Audit Committee Charter which is unchanged from the Department of Local Government’s Model charter, following its endorsement by Council’s newly formed Internal Audit Committee.

 

Background

 

Council when establishing the Internal Audit function requested that the Audit Committee review the Draft Audit Committee Charter from the Department of Local Government, before being adopted by Council.

 

Discussion

 

Council will recall the internal audit function is being undertaken via resource sharing between Willoughby, Hunters Hill, North Sydney, Mosman, Manly and Lane Cove councils. Following the appointment of Mr Michael Quirk as the Internal Auditor for the group, the Internal Audit Committee met for the first time on 3 March 2010. The Committee considered the Department of Local Government’s Model Charter for the Committee. The Department’s Charter has endorsed by the Internal Audit Committee unchanged, and is reprinted below:-

 

“INTERNAL AUDIT COMMITTEE CHARTER

1. Objective

The objective of the Audit Committee (Committee) is to provide independent assurance and assistance to the Lane Cove Council on risk management, control, governance, and external accountability responsibilities.

2. Authority

The Council authorises the Committee, within the scope of its role and responsibilities, to:

·     Obtain any information it needs from any employee or external party (subject to their legal obligations to protect information).

·     Discuss any matters with the external auditor or other external parties (subject to confidentiality considerations).

·     Request the attendance of any employee or councillor at Committee meetings.

·     Obtain external legal or other professional advice considered necessary to meet its responsibilities.

 

3. Composition and Tenure

The Committee will consist of:-

 

3.1 Members (voting)

 

·     Councillor

·     Independent external member (not a member of the Council)

·     Independent external member (an independent to be the chairperson)

 

3.2 Attendee (non-voting)

 

·     General Manager

·     Head of Internal Audit

·     Executive Manager – Corporate Services

 

3.3 Invitees (non-voting) for specific Agenda items

 

·     Representatives of the external auditor

·     Other officers may attend by invitation as requested by the Committee

 

The independent external member/s will be appointed for the term of council, after which they will be eligible for extension or re-appointment following a formal review of their performance.

 

The members of the Committee, taken collectively, will have a broad range of skills and experience relevant to the operations of Lane Cove Council. At least one member of the Committee shall have accounting or related financial management experience, with understanding of accounting and auditing standards in a public sector environment.

 

4. Role and Responsibilities

 

The Committee has no executive powers, except those expressly provided by the Council.

In carrying out its responsibilities, the Committee must at all times recognise that primary responsibility for management of Council rests with the Council and the General Manager as defined by the Local Government Act.

 

The responsibilities of the Committee may be revised or expanded by the Council from time to time. The Committee’s responsibilities are:-

 

4.1 Risk Management

 

·     Review whether management has in place a current and comprehensive risk management framework, and associated procedures for effective identification and management of business and financial risks, including fraud.

·     Review whether a sound and effective approach has been followed in developing strategic risk management plans for major projects or undertakings;

·     Review the impact of the risk management framework on its control environment and insurance arrangements; and

·     Review whether a sound and effective approach has been followed in establishing business continuity planning arrangements, including whether plans have been tested periodically.

 

4.2 Control Framework

 

·     Review whether management has adequate internal controls in place, including over external parties such as contractors and advisors;

·     Review whether management has in place relevant policies and procedures, and these are periodically reviewed and updated;

·     Progressively review whether appropriate processes are in place to assess whether policies and procedures are complied with;

·     Review whether appropriate policies and procedures are in place for the management and exercise of delegations; and

·     Review whether management has taken steps to embed a culture which is committed to ethical and lawful behaviour.


 

4.3 External Accountability

 

·     Satisfy itself the annual financial reports comply with applicable Australian Accounting Standards and supported by appropriate management sign-off on the statements and the adequacy of internal controls.

·     Review the external audit opinion, including whether appropriate action has been taken in response to audit recommendations and adjustments.

·     To consider contentious financial reporting matters in conjunction with council’s management and external auditors.

·     Review the processes in place designed to ensure financial information included in the annual report is consistent with the signed financial statements.

·     Satisfy itself there are appropriate mechanisms in place to review and implement, where appropriate, relevant State Government reports and recommendations.

·     Satisfy itself there is a performance management framework linked to organisational objectives and outcomes.

 

4.4 Legislative Compliance

 

·     Determine whether management has appropriately considered legal and compliance risks as part of risk assessment and management arrangements.

·     Review the effectiveness of the system for monitoring compliance with relevant laws, regulations and associated government policies.

 

4.5 Internal Audit

 

·     Act as a forum for communication between the Council, General Manager, senior management, internal audit and external audit.

·     Review the internal audit coverage and Internal Audit Plan, ensure the plan has considered the Risk Management Plan, and approve the plan.

·     Consider the adequacy of internal audit resources to carry out its responsibilities, including completion of the approved Internal Audit Plan.

·     Review all audit reports and consider significant issues identified in audit reports and action taken on issues raised, including identification and dissemination of better practices.

·     Monitor the implementation of internal audit recommendations by management.

·     Periodically review the Internal Audit Charter to ensure appropriate organisational structures, authority, access and reporting arrangements are in place.

·     Periodically review the performance of Internal Audit.

 

4.6 External Audit

 

·     Act as a forum for communication between the Council, General Manager, senior management, internal audit and external audit.

·     Provide input and feedback on the financial statement and performance audit coverage proposed by external audit, and provide feedback on the external audit services provided.

·     Review all external plans and reports in respect of planned or completed external audits, and monitor the implementation of audit recommendations by management.

·     Consider significant issues raised in relevant external audit reports and better practice guides, and ensure appropriate action is taken.

 

4.7 Responsibilities of Members

 

Members of the Committee are expected to:-

 

·     Understand the relevant legislative and regulatory requirements appropriate to Council.

·     Contribute the time needed to study and understand the papers provided.

·     Apply good analytical skills, objectivity and good judgment.

·     Express opinions frankly, ask questions that go to the fundamental core of issues, and pursue independent lines of enquiry.

 

5. Reporting

 

At the first Committee meeting after 30 June each year, Internal Audit will provide a performance report of:-

 

·     The performance of Internal Audit for the financial year as measured against agreed key performance indicators.

·     The approved Internal Audit Plan of work for the previous financial year showing the current status of each audit.

 

The Committee may, at any time, consider any other matter it deems of sufficient importance to do so. In addition, at any time an individual Committee member may request a meeting with the Chair of the Committee.

 

6. Administrative arrangements

 

6.1 Meetings

 

The Committee will meet at least four times per year, with one of these meetings to include review and endorsement of the annual audited financial reports and external audit opinion.

The need for any additional meetings will be decided by the Chair of the Committee, though other Committee members may make requests to the Chair for additional meetings.

 

A forward meeting plan, including meeting dates and agenda items, will be agreed by the Committee each year. The forward meeting plan will cover all Committee responsibilities as detailed in this Audit Committee Charter.

 

6.2 Attendance at Meetings and Quorums

 

A quorum will consist of a majority of Committee members, including at least one independent member. Meetings can be held in person, by telephone or by video conference.

 

The Head of Internal Audit will be invited to attend each meeting unless requested not to do so by the Chair of the Committee. The Committee may also request the Chief Finance Officer or any other employees to participate for certain agenda items, as well as the external auditor.

 

6.3 Secretariat

 

Council will provide secretariat support to the Committee. The Secretariat will ensure the agenda for each meeting and supporting papers are circulated, at least one week before the meeting, and ensure minutes of the meetings are prepared and maintained. Minutes shall be approved by the Chair and circulated to each member within three weeks of the meeting being held.

 

6.4 Conflicts of Interest

 

Committee members must declare any conflicts of interest at the start of each meeting or before discussion of a relevant agenda item or topic. Details of any conflicts of interest should be appropriately minuted.

 

Where members or invitees at Committee meetings are deemed to have a real or perceived conflict of interest, it may be appropriate they be excused from Committee deliberations on the issue where the conflict of interest may exist. The final arbiter of such a decision is the Chair of the Committee.


 

6.5 Induction

 

New members will receive relevant information and briefings on their appointment to assist them to meet their Committee responsibilities.

 

6.6 Assessment Arrangements

 

The Chair of the Committee will initiate a review of the performance of the Committee at least once every two years. The review will be conducted on a self-assessment basis (unless otherwise determined by the Chair), with appropriate input from management and any other relevant stakeholders, as determined by the Chair.

 

6.7 Review of Audit Committee Charter

 

At least once every two years the Audit Committee will review this Audit Committee Charter.”

 

 

RECOMMENDATION

 

That Council adopt the Internal Audit Committee Charter contained within this report.

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 15 March 2010

 

Open Space and Urban Services Division Report No. 13

 

 

 

 

 

Reference:    Open Space and Urban Services Division Report No. 13

Subject:          Lane Cove Tunnel Air Monitoring Stations    

Record No:    SU1478 - 8224/10

Author(s):       Wayne Rylands 

 

 

Executive Summary

 

Connector Motorways has advised Council that they will decommission the air quality monitoring stations at Hallam Avenue and the Lane Cove Golf Course at the end of this month.

 

Connector has offered to hand over the stations at no ‘up front’ cost to Council. However, they have indicated that it costs between $70,000 & $80,000 per annum per station to maintain the monitoring and reporting functions.

 

As both buildings are in good condition, it is recommended that Council accept the offer to receive the air quality monitoring stations at no ‘up front’ cost. Council can make a decision on exactly how the stations are utilised in the future with a follow up report.

 

Background

 

In May 2005, in accordance with Conditions 165 & 167 of the consent for the construction of the Lane Cove Tunnel, Connector Motorways commissioned air quality monitoring stations at Hallam Avenue and the Lane Cove Golf Course to monitor and collect data relating to air quality. These Conditions required that the air quality monitoring stations operate for a minimum period of three (3) years from the opening of the Tunnel to traffic.

 

The Tunnel opened for traffic in March 2007. The required three (3) year monitoring period ends in March 2010.

 

Discussion

 

Connector Motorways wrote to Council in November 2009 (Attachment 1) advising that the air quality monitoring stations at Hallam Avenue and Lane Cove Golf Course would be closed in late March 2010. Connector advised that they believed the closure of the monitoring stations was justified based on air monitoring data collected at the stations showing no discernible trend in the monitored air pollutants that exceeded the standards imposed by the Department of Planning at the time of consent being granted.

 

However, Connector also advised that should Council wish to continue with the monitoring it would be willing to hand over the stations to Council at no ‘up front’ cost. Council would be responsible for any maintenance or up keep costs of the stations.

 

Council staff wrote back to Connector Motorways in December 2009 (Attachment 2) requesting further information as to what costs could be anticipated to continue monitoring and reporting on the air quality at the two stations. Connector advised that the monitoring, reporting and up keep of each station equates to approximately $70,000 to $80,000 per annum. Ecotech Pty Ltd, has been providing the maintenance, real-time data collection and web-based data reporting functions for Connector for these facilities.

 

A report by PAE Holmes, Air Quality Consultants in September 2009 detailed that the recorded levels of carbon monoxide (CO), nitrogen oxide (NO2) and particulates (PM10) were well below the goals set by the State Government at the time of consent (provided as Attachment 3). For this reason, it would be illogical for Council to spend the $70,000 to $80,000pa per station required to continue monitoring the air quality.

 

However, Council may be able to work in conjunction with research bodies, such as a local university, that may be willing to continue the air quality monitoring at no cost to Council and provide their students with good research facilities. Alternatively, if this cannot be arranged, Council may just wish to use the shells of the facilities for storage purposes. That is, the air quality monitoring equipment could be removed and the empty building used for storage for a community group. Council may also wish to gift the air quality monitoring equipment to a university or other research organisation that could use it.

 

How the air quality monitoring stations at Hallam Avenue and the Lane Cove Golf Course are to be used in the future can be the basis of a further report to Council.

 

Conclusion

 

It is recommended that Council accept the offer to take the two air quality monitoring stations, at no ‘up front’ cost to Council.

 

However, the monitoring and reporting functions that Connector currently undertakes with respect to air quality should be discontinued due to the associated costs. The cost of $70,000 to $80,000 per annum per station to continue with the monitoring and reporting function is not seen as financially viable. The discrepancy between the air quality readings and the goals set by the State Government are considered so significant that there is little chance that further monitoring will result in any changes to the way the Tunnel air is filtered.

 

A further report will be prepared for Council’s consideration, providing options on future uses for the air quality monitoring stations and the associated equipment.

 

 

RECOMMENDATION

 

That:-

 

1.         Council respond to Connector Motorways indicating our willingness to receive ownership of the air quality monitoring stations at Hallam Avenue and Lane Cove Golf Course at no ‘up front’ cost; and

 

2.         A further report be tabled to Council outlining the possible future operation of the air quality monitoring stations.

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Letter from Connector Motorways on Closure of Stations

2 Pages

 

AT‑2 View

Council Reply to connector Motorways

1 Page

 

AT‑3 View

Kerry Holmes Air Monitoring Validation Report

23 Pages

 

 

  


Ordinary Council Meeting 15 March 2010

 

Environmental Services Division Report No. 6

 

 

 

 

 

Reference:    Environmental Services Division Report No. 6

Subject:          Parking Requirements in Residential Zones    

Record No:    su1090 - 7829/10

Author(s):       Steve  Fedorow 

 

 

Executive Summary

 

This report describes the parking restrictions relating to parking on nature strips and across driveways, and recommends that Council endorse the current practice as detailed.

 

Background

 

Following the issue of infringements to a number of residents in Austin Street who had parked on the nature strip or on their driveways crossing the nature strip, Council at its meeting of 15 February 2010 called for a report explaining parking requirements in residential zones.

 

Discussion

 

The Road Rules 2008 govern general traffic and parking regulations in NSW.  These rules are based on the Australian Road Rules and are designed to ensure that NSW’s road rules are consistent with road rules that apply throughout Australia.

 

The rules applicable to the above circumstances follow:-

197   Stopping on a path, dividing strip, nature strip or painted island

(1)  A driver must not stop on a bicycle path, footpath, shared path or dividing strip, or a nature strip adjacent to a length of road in a built-up area, unless:

 

(a)  the driver stops at a place on a length of road, or in an area, to which a parking control sign applies and the driver is permitted to stop at that place under these Rules, or

 

(b)  the driver is permitted to stop under another law of this jurisdiction.

Maximum penalty: 20 penalty units.

Note 1. Bicycle path is defined in rule 239, built-up area, dividing strip, footpath, nature strip and parking control sign are defined in the Dictionary, and shared path is defined in rule 242.

 

Note 2. A separated footpath is a particular kind of footpath - see rule 239.

 

(1A)  A driver must not stop on a painted island.

Maximum penalty: 20 penalty units.

Note 1. Painted island is defined in the Dictionary.

 

Note 2. Rule 85 deals with the give way rules applying to a driver entering a turning lane from a painted island and rule 138 deals with keeping off painted islands.

 

(2)  Subrule (1) does not apply to the rider of a bicycle or animal.

 

Note. Bicycle is defined in the Dictionary.

 

198   Obstructing access to and from a footpath, driveway etc

(1)  A driver must not stop on a road in a position that obstructs access by vehicles or pedestrians to or from a footpath ramp or a similar way of access to a footpath, or a bicycle path or passageway unless:

 

(a)  the driver is driving a public bus that is dropping off, or picking up, passengers, or

 

(b)  the driver stops in a parking bay and the driver is permitted to stop in the parking bay under these Rules.

Maximum penalty: 20 penalty units.

Note. Bicycle path is defined in rule 239, and footpath, parking bay and public bus are defined in the Dictionary.

 

(2)  A driver must not stop on or across a driveway or other way of access for vehicles travelling to or from adjacent land unless:

 

(a)  the driver:

(i)  is dropping off, or picking up, passengers, and

 

(ii)  does not leave the vehicle unattended, and

 

(iii)  completes the dropping off, or picking up, of the passengers, and drives on, as soon as possible and, in any case, within 2 minutes after stopping, or

 

(b)  the driver stops in a parking bay and the driver is permitted to stop in the parking bay under these Rules.

Maximum penalty: 20 penalty units.

Note 1. Adjacent land is defined in the Dictionary.

 

Note 2. A driver stops on or across a driveway or way of access if any part of the vehicle is on or across the driveway or way of access—see rule 350.

Example. 

Blocking a driveway

In the example, the vehicle marked with an “X” is stopped in contravention of subrule (2).

 

(3)  For this rule, a driver leaves a vehicle unattended if the driver leaves the vehicle so that the driver is over 3 metres from the closest point of the vehicle.

 

 

 

 

Comment

 

Whilst the road rules clearly make it an offence to park on a nature strip or driveway, a significant proportion of residents may not actually be aware of or fully appreciate the purpose of these rules.

 

The purpose of the road rules above seek to ensure public safety and amenity for both the occupier of the adjoining property and pedestrians using the footpath.

 

Bearing the above in mind, Council has adopted a practice to educate and raise awareness of not only road rules but their purpose.  This approach is specifically undertaken by Council’s Road Safety Officer with Rangers assisting in the regulatory function.  The most notable exhibition of this approach occurs at the commencement of each school year when Rangers attend all schools to guide and advise of road and parking rules and issue warning notices to drivers who break parking road rules.

 

The above practice has formed the principle approach and direction to Council’s Rangers in their implementation of road parking rules generally.  In particular, Rangers since 2003, have been directed to have regard to the context in which an offence occurs by seeking to specifically raise awareness, educate offenders and when in doubt seek clarification from their supervisor.  This includes advising offenders verbally and issuing warning notices in the first instance unless there is a demonstrable risk or danger to either persons or property.  It has been this Council’s practice when undertaking a “blitz” to undertake a period of education and warning prior to the issue of multiple fines.

 

 

Conclusion

 

Notwithstanding that in this instance the accepted Council practice may not have been followed, the Road Rules 2008 make it an offence to park on a nature strip or driveway.  It is recommended that Council endorse the current practice of seeking to educate and raise awareness within the community unless there is a demonstrable risk or danger to either persons or property.

 

 

RECOMMENDATION

 

That Council:-

 

1.   Receive and note the report; and

 

2.   Endorse the current practice.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 15 March 2010

 

Human Services Division Report No. 6

 

 

 

 

 

Reference:    Human Services Division Report No. 6

Subject:          Meeting the Needs of the Community - Lane Cove Social Plan 2010 - 2014    

Record No:    SU128 - 8483/10

Author(s):       Eric  Poulos 

 

 

Executive Summary

 

This Report brings the second Lane Cove Social Plan to Council for formal adoption. The Report recommends changes suggested while the Plan was on public exhibition. The suggested amendments are based on submissions made by the community, staff and the Lane Cove Social Development Group during the public display period (from 19 October 2009 to 1 February 2010) of the Draft “Lane Cove Social Plan 2009-2013”. Other amendments involved an update of information. 

 

The six individual target group Social Plans are also recommended for adoption - the target groups are: Children and Families, Young People, Seniors, Women and Men, People with Disability and People from Culturally and Linguistically Diverse Communities.

 

Background

 

The summary Draft “Lane Cove Social Plan 2009-2013” and the following target group chapters of the Social Plan were put on exhibition:-

 

·     Children and Families Social Plan 2009-2013;

·     Women’s and Men’s Social Plan 2009-2013;

·     Young People’s Social Plan 2009-2013;

·     Disability Social Plan 2009-2013;

·     Seniors’ Social Plan 2009-2013; and

·     Cultural and Linguistic Diversity Social Plan 2009-2013.

 

They were placed on public display for a period of over three months beginning on 19 October 2009 and finishing on 1 February 2010. Draft Plans were also distributed to all members of the Lane Cove Social Development Group. During this period we received 3 separate responses and in February 2010 after the display period had elapsed, an additional comment. The Social Development Group at their first meeting of 2010 held on 10 February discussed comments received and also made suggestions. All these comments have been taken into account.

 

This report recommends that the Lane Cove Social Plan and the six individual chapters be formally adopted by Council.

 

The following changes have been made to improve the presentation and to make the documents up-to-date:-

 

·     A new section has been included in the plan called Overall review of the first Social Plan as suggested in the Lane Cove North Residents’ submission (Attachment 1);

·     Changes recommended in the Minutes of the Meeting of Lane Cove Social Development Group held on 10 February 2010 (Attachment 2);

·     Changes due to the Local Government Amendment (Planning and Reporting) Act 2009 (the Act) becoming law in October 2009. The amendments to the Act give the framework of how integrated planning and reporting links in with social planning and this is explained replacing previous information; and

·     Various typographical and layout changes to correct spelling errors and improve readability.

 

The original document has not changed beyond this, and consequently has not been re-circulated due to the length of the document which is over 60 pages. In addition, the six (6) target group chapters of the Social Plan have not changed other than as outlined above. The plans, taking into account the above changes are available to be circulated to Councillors on request and some copies will be available at the Council Meeting. Councillors have also been circulated the four submissions received from the display period prior to the meeting.

 

Discussion

 

The first Social Plan has been a well utilised document as it takes account of existing and future social needs in Lane Cove and offers strategies to respond to, and plan for those needs.  Council has received much positive feedback about the information and recommendations in the social plan from local organisations, government, businesses and individuals. 

 

In doing the second Social Plan, which builds on and updates the first Social Plan, particularly taking into account the 2006 ABS data, reviewing how issues have progressed and what the community sees as the needs, Council is well placed to further understand and develop the social issues into the future. The Social Plan has been extensively consulted upon with input from the community, government and non-government agencies, funding bodies and from the Lane Cove Social Development Group and the Lane Cove Access Committee.  Council will be able to use it to inform its Community Strategic Plan and its Annual Management Plan. Once Council approves the Plan for adoption it will be produced by a graphic designer into a professional PDF format and also placed on our Website, printed and put onto a mini-CD-ROM format for the broadest possible distribution to the public.

 

Summary of Amendments

 

The relevant amendments have been incorporated in the Social Plan. The majority of amendments are typographical or semantic in nature. Where we know of information which has changed during the period of display, it has been updated. For example, where a service has closed (MigrantLink).

 

However, there are some additions that have been suggested and supported by the Social Development Group. Additions suggested include:-

 

·     As the Plan is being adopted from 2010, that the title be adjusted in each of the Plans to cover the period 2010-2014;

·     Comments from the Lane Cove North Residents’ Association to incorporate information about what the first Social Plan achieved, and a concise evaluation of the difficulties encountered, the progress and achievements. As a result, a new section has been included in the plan called Overall review of the first Social Plan (Attachment 1);

·     Within the Women’s and Men’s chapter to mention the Gay and Lesbian community; and

·     Comments from the Northern Sydney Multicultural Access Project Multicultural Health Service to adjust the name mentioned in the Social Plan from the Non-English Speaking Background Access Project and to make it clear that it is funded by the Northern Sydney Central Coast Area Health Service.

The Minutes of the Meeting of Lane Cove Social Development Group held on 10 February 2010 are shown attached as AT-2.

 

The Lane Cove Social Development Group

 

The members of the Lane Cove Social Development Group have provided valuable input into the social planning process and updated Lane Cove Social Plan.  The Group has met 39 times since November 2002 and in accordance with its Charter, will continue to meet to support, implement, evaluate, and monitor the Social Plan. It is intended the Group will continue to meet quarterly to monitor progress and implementation of the Plan.

 

Conclusion

 

Given the wide consultation undertaken, the highly positive nature of the comments received during the course of preparing the Social Plan and the support of the Social Development Group, it is suggested that the Plan successfully represents the Lane Cove community’s ambition for meeting our social needs. It is recommended for adoption by Council. Its adoption provides a strategic framework that can guide Council’s social development and meet community needs into the future and play a critical part in informing the new Integrated Planning and Reporting Framework.

 

 

RECOMMENDATION

 

That:-

 

1.         The relevant Social Development Group suggestions from the Meeting of 10 February 2010             (Attachment 2 be accepted as changes for the Lane Cove Social Plan;

 

2.         The document ‘Lane Cove Social Plan 2010-2014’ as amended be adopted;

 

3.         The following six target group Social Plan chapters be adopted:-

 

·           Children and Families Social Plan 2010-2014;

·           Women’s Social Plan 2010-2014;

·           Young People’s Social Plan 2010-2014;

·           Disability Social Plan 2010-2014;

·           Seniors’ Social Plan 2010-2014;

·           Cultural and Linguistic Diversity Social Plan 2010-2014;

 

4.         The adopted Plan and the six target group Social Plan chapters be printed for distribution,             be placed on the Council website in a PDF format and be produced as a CD-ROM disc and             made freely available to the public in the format of their choice; and

 

5.         The Lane Cove Social Development Group continue to meet to assist with the evaluation,             implementation, and monitoring of the progress of the Lane Cove Social Plan.

 

 

 

 

 

Jane  Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

Overall Review of the First Social Plan

2 Pages

 

AT‑2 View

Minutes of the Lane Cove Social Development Group Meeting Held on 10 February 2010

3 Pages

 

 

 


Ordinary Council Meeting 15 March 2010

 

Human Services Division Report No. 7

 

 

 

 

 

Reference:    Human Services Division Report No. 7

Subject:          Library Fit-Out Progress Report - No 5    

Record No:    SU1459 - 8503/10

Author(s):       Jane  Gornall 

 

 

Executive Summary

 

This is the fifth report on the progress of the fit-out of the Lane Cove Library.  The Report updates Council and the Community as to the progress of the fit-out of the Library building.

 

One of the major landmarks in terms of the extension and fit-out has been achieved with the opening of Stage 1 of the project on Friday 26th February, 2010 at 1.00pm. Buildcorp Interiors, Council’s fit-out contractors handed over Stage 1 on Monday February 1, 2010 to allow for the Library to relocate into the new section of the Library.  The relocation started on Tuesday February 2, 2010.   While it was expected that the Library would reopen during the week commencing February 15, 2010 a number of factors delayed the opening of the Library.

 

Stage 2, the refurbishing of the original building, commenced on February 23, 2010. While Stage 2 is underway, Library staff areas previously housed in 139A Longueville Road, will be located at 164 Longueville Road (top of the community centre).  At the conclusion of Stage 2 the Library will open with the entire Library being housed together on the 139A/Market Square site.  The main floor of the old building at 139A Longueville Road will become the Junior Library with the staff area being located on the top floor. The wall currently separating the old section and the new section of the building will be removed at the end of Stage 2 to allow for one continuous public floor.  A celebration, marking the completion of the Library project will be held in late June/early July 2010.

 

Discussion

 

Buildcorp have worked well with Council and our Architects, Don Bergomi and Geoff Larkin, from Stephenson and Turner International to ensure that the building fit-out meets the community’s needs.

 

Air Conditioning

 

One of the delays in the reopening of the Library was issues with the power supply to the building. While these issues were resolved during the week commencing February 1, 2010 they delayed the commissioning of the air conditioning.  The air conditioning took about two and a half weeks to commission.

 

Relocation

 

Library staff worked exceptionally hard in overseeing the relocation and readying Stage 1 of the Library for opening.  While the Library items were delivered into the building a large amount of work still needed to be done to ensure that the items were where they should be. 

 

While the Library had been operating from two smaller areas, the Library needed to store off-site items that would not fit on the available shelving. Approximately 7,500 items were stored off-site, all of these have now been brought back to the Library and interfiled with the rest of the collection.

 

Stage 1 Opening

 

To allow the public to access the building, Council required an interim occupation certificate provided by the Council as the Library fit-out certifier. One of the critical elements for obtaining Council’s occupation certificate was an interim occupation certificate for the base building, as per the Deed with Fabcot.  This certificate was provided to Council on Friday 26th February 2010.

 

All work for the Council interim certificate had been completed in readiness for the base building certificate to be provided. Preparation for the Council and for the base building certificate included site visits by the NSW Fire Brigade.  The Council interim occupation certificate required that the builders demonstrated that the fire detectors and fire evacuation certificate worked as it should. The demonstration ensures that the sensors work and that items such as the emergency evacuation patron/staff message system work, that the air conditioning system switches off, and that the fire panel shows the correct fault.  The demonstration showed that all of these items worked satisfactorily. The alarm panel within the Library mirrors that in the other sections of Market Square so faults in other tenancies within the complex register on the Library fire panel.  There were a number of these faults that were registered on the Library panel, these faults had to be removed before the Fire Brigade and Council were happy to sign off.   The base building certificate provision was a condition of the Library fit-out DA361/08.

 

Library staff were informed that Council’s Interim Occupation Certificate had been issued late on Friday morning 26th February.  They then prepared to open at 1.00pm.  The doors opened at 1.00pm with the Mayor Clr Win Gaffney cutting a ribbon at the doors and borrowing from the Library commenced.

 

Although the Library had not had time to publicise the opening, once the doors were opened the word spread.  A table showing loans following the opening follows:-

 

LANE COVE LIBRARY STATISTICS

 

 

Hrs Open

Issues

Visits

Friday 26 February

4.5

1,434

917

Saturday 27 February

7

2,707

1,265

Sunday 28 February

4

1,541

762

Monday 1 March

11

2,446

1,173

Tuesday 2 March

11

2,247

1,335

Wednesday 3 March

7.5

1,611

958

Thursday 4 March

11

1,976

1,280

Friday 5 March

7.5

1,210

990

Saturday 6 March

7

1,943

1,106

Sunday 7 March

4

1,214

746

Monday 8 March

11

1,674

1,184

Total

85.5

20,003

11,716

 

 

 

 

Issues per hr

233.95

 

 

Visits per hr

137.03

 

 

Registrations

310

 

 

Storytime attendance

42

 

 

 

Almost as soon as the doors were opened users had found the newspapers and the most comfortable place to read them; spots to plug in laptops; areas for study and areas for parents to read to their children.  In fact, the users are utilising the spaces as though they have always been there.

 

Response to the new Library has been overwhelmingly positive. The users have commented on the design and layout and also that Council has been forward thinking enough to consider the future needs of the community.  

 

The only few negative comments have been regarding the carpet, which one or two borrowers have described as too bright.

 

Stage 2 works have commenced. The ceilings and carpets are in the process of being stripped out and work is underway to remove the current fittings. The date for finishing Stage 2 is the 29th May. The Library will then need approximately two weeks to move into the area.

 

A series of photographs showing progress is attached.

 

 

RECOMMENDATION

 

That Council receive and note this report.

 

 

 

 

 

Jane  Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

Photos of Lane Cove Library opening and photos of old section of 139a Longueville Road

2 Pages

 

 

 


Ordinary Council Meeting 15 March 2010

 

Human Services Division Report No. 8

 

 

 

 

 

Reference:    Human Services Division Report No. 8

Subject:          The History and Significance of the Lloyd Rees Bandstand and Lane Cove Plaza    

Record No:    SU2339 - 8663/10

Author(s):       Jane  Gornall 

 

 

Executive Summary

 

Council in 2009, requested the preparation of a Report on the history of the Bandstand and the Plaza.  It is recommended that this report be received and noted.

 

Background

 

The Library commissioned the author, Dr. Susan McClean to undertake the research and compile the requested Report.  Dr. McClean is a consultant Historian and Curator whose work has included writing and teaching Australian history, public history, museum theory and practice and decorative arts.  She is a Committee member of the Professional Historians Association; the Oral History Association and a Councillor of the Royal Australian Historical Society, Inc. She is also a member of the Lane Cove Historical Society.

 

Dr. McClean has utilised the resources of the Local Studies Collection – including the vertical file material and Council’s Archives.

 

Conclusion

 

The Report on the history and significance of the Lloyd Rees Bandstand and Lane Cove Plaza is attached to this report. 

 

RECOMMENDATION

 

That Council receive and note the Report on the history and significance of the Lloyd Rees Bandstand and Lane Cove Plaza.

 

 

 

 

 

Jane  Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

History and Significance of Lloyd Rees Bandstand  - Report for Council (Please note this file is quite large and will take some time to download)

63 Pages