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Agenda

Ordinary Council Meeting

15 February 2010

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held Council Chambers on Monday 15 February 2010 commencing at 6:30pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully



Peter Brown

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Win Gaffney. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under section 12(6) of the Local Government Act, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 15 February 2010

 

TABLE OF CONTENTS

 

 

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

 

Confidential Items

 

1.       Open Space and Urban Services Division Report No. 7

SUBJECT: Proposed Primary Regulating Station Easement

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the council; or (iii) reveal a trade secret; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and the report includes details of the commercial value of the land and disclosure would impact on negotiations on compensation for this land.

 

2.       Human Services Division Report No. 5

SUBJECT: Lane Cove Aquatic Leisure Centre

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the report contains advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and the report contains advice from Council’s Solicitors in regards to litigation. 

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 

CONFIRMATION OF MINUTES

 

3.      ORDINARY COUNCIL MEETING - 1 FEBRUARY 2010

4.      EXTRAORDINARY COUNCIL MEETING - 10 FEBRUARY 2010

 

Orders Of The Day

 

Notices of Motion

 

5.       Notice of Motion No. 1

SUBJECT: On-Street Parking  

 


Corporate Services Division Reports

 

6.       Corporate Services Division Report No. 5

SUBJECT: 2nd Quarter Review of the 2009 - 2010 Budget

 

7.       Corporate Services Division Report No. 2

SUBJECT: 2nd Quarter Review of the 2009-2012 Management Plan

 

Open Space and Urban Services Division Reports

 

8.       Open Space and Urban Services Division Report No. 1

SUBJECT: Lloyd Rees Bandstand - Public Consultation Strategy

 

9.       Open Space and Urban Services Division Report No. 3

SUBJECT: Proposed Gas Primary Regulating Station

 

10.     Open Space and Urban Services Division Report No. 4

SUBJECT: Lane Cove Town Centre - Proposed 40 km/hour Hign Pedestrian Activity Area  

 

Environmental Services Division Reports

 

11.     Environmental Services Division Report No. 405

SUBJECT: 16 Kingslangley Road, Greenwich

 

12.     Environmental Services Division Report No. 3

SUBJECT: Delegated Authority Report - January 2010

 

Human Services Division Reports

 

13.     Human Services Division Report No. 4

SUBJECT: Progress of the Fit-out of the Lane Cove Library  

 

 

 

 

                


Ordinary Council Meeting 15 February 2010

 

Notice of Motion No. 1

 

 

 

 

 

Reference:    Notice of Motion No. 1

Subject:          On-Street Parking     

Record No:    SU2735 - 4812/10

Author(s):       Councillor Ian  Longbottom 

 

 

Background

 

In a number of our residential streets, on-street parking is not readily available or practicable to achieve.

 

A number of complaints have recently been received concerning parking infringements issued against people parked in the entry to their own driveways.

 

Accordingly, I move:-

 

 

RECOMMENDATION

 

That the General Manager prepare a report for Council that explains on-street parking requirements in residential zones.

 

 

 

 

 

 

Councillor Ian  Longbottom

West Ward Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

   


Ordinary Council Meeting 15 February 2010

 

Corporate Services Division Report No. 5

 

 

 

 

 

Reference:    Corporate Services Division Report No. 5

Subject:          2nd Quarter Review of the 2009 - 2010 Budget    

Record No:    SU757 - 4456/10

Author(s):       Craig Wrightson 

 

 

Executive Summary

 

The Second Quarter 2009/2010 Budget Review involves a variety of variations in both income and expenditure. It is recommended that the Budget be varied in terms of the report.

 

Background

 

Council is required to prepare a Budget Review Statement each quarter, in accordance with Clause 7 of the Local Government (Financial Management) Regulation 1999. This report is prepared in accordance with the clause for the period ended 31 December 2009.  The purpose of these reviews is to ensure that the impact of financial variation is reflected in the forecast of Council’s global budgetary position to 30 June 2010, and the adopted Budget adjusted accordingly.

 

Discussion

 

The following is a summary of Council’s adopted Budget for 2009 - 2010 and proposed following the adjustments included in this report:

 

 

Original Budget

30/09/09 Adjustments

30/09/09

Revised Budget

31/12/09 Adjustments

31/12/09 Revised Budget

Expenses from Ordinary Activity

$29,995,523

$567,954

$30,563,477

$1,096,000

$31,659,477

Revenues from Ordinary Activity

$29,891,309

$514,240

$30,405,549

$1,847,853

$32,253,402

Surplus/- (Deficit)

(104,214)

(53,714)

(157,928)

$751,853

$593,925

Capital Grants & Contributions

$2,428,353

(180,000)

$2,248,353

0

$2,248,353

Surplus/- (Deficit)

$2,324,139

(233,714)

$2,090,425

$751,853

$2,842,278

 

This review brings to account a significant increase in revenue attributable to the net gain of $1,882,060 realised on the sale to Waterbrook at Greenwich Pty Ltd of Lot 1 Neild Avenue, Greenwich.  Whilst the cash proceeds can only be used for road related purposes the income is treated in the financial statements as income from continuing operations and as such directly favourably impacts the operating result for the year ended 30 June 2010. At this stage it is proposed to reserve these funds for construction of a road in connection with the 314 Burns Bay Road site.

 

Other income adjustment items include net gain on the Sale of Plant and Vehicles, increased S 603 Rate Certificates, and Major Projects income recovered and O.H & S Incentive rebate.

 

Decreased projected income from Parking charges yet to be implemented in Market Square, $70,000 and Rosenthal Avenue, $30,000 is also recorded.

 

The expenses review includes a provision for impairment of Rates and Annual charges in respect or 294 Strata Storage Allotments at 23 Mars Road, Lane Cove West in the name of asset Strata Investments Pty Ltd (Liquidator appointed 26 May 2008) in the amount of $800,000.

 

Whilst all avenues of possible recovery action will continue to be pursued and vigorously explored it is increasingly appearing that the market value of the 294 Strata (Storage) Lots may well be substantially less than the debt owing to Council having regard to the many other creditors including the NSW State Government and the Secured Mortgage held by Wellington Capital Pty Ltd.

A sale by Public Auction of the 294 storage units advertised and arranged by Wellington Capital Pty Ltd on 7 May 2009 failed to attract any bid to purchase.

 

At this stage it is intended to convert the impairment provision into a write-off of the full debt as at 30 June 2010.  This will in no way effect Councils’ rights to continue to pursue the debt and any proceeds that may eventually be received will be treated as a bad debt recovered operating income in subsequent accounting financial year(s).

 

Following the official opening on 26 November 2009 of the Lane Cove Market Square Building provision has now been established for a seven (7) month depreciation charge of $251,000 for 2009/2010.

 

Other minor expense variations are recorded for depreciation charges and capital expenditure of $145,000 in respect of the newly rebuilt Tambourine Bay Rowing Shed.

 

Overall the revised operating result is a surplus of $$593,925 up from the original Operating Budget forecasted deficit of $104,214.

 

The following table outlines the proposed aggregate changes to program areas in the budget which contributes to the above, it combines changes to the Operating and Capital budgets.

 

Prog No.

Program

Variation
Operating

Variation
Capital

01.10

Administration - Corporate Services

($869,306)

 

03.10

Organisational Development

($27,547)

 

4.2.1

Civic Centre

$4,000

 

05.10

Public Libraries

$14,000

 

05.40

Public Halls

$0

 $  145,000

5.7.1

Parks - Admin

$6,000

 

08.10

Eng - Works Services

$6,000

 

08.50

Parking Areas

$115,000

 

 

Budget Variation - (Surplus)                    

($751,853)

$145,000

 

Statutory Report

 

In accordance with Clause 7(2) of the Local Government (Financial Management) Regulation 1999, I Craig Wrightson, Responsible Accounting Officer hereby certify that the Council’s financial position is satisfactory having regard to the original estimates of income and expenditure.

 

RECOMMENDATION

 

That the 2009 - 2010 Budget be varied in terms of this report.

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

ATTACHMENTS:

AT‑1 View

2nd Quarter Budget Review - Detail of Adjustments and amended Balance Sheet and Profit and Loss

3 Pages

 

 


Ordinary Council Meeting 15 February 2010

 

Corporate Services Division Report No. 2

 

 

 

 

 

Reference:    Corporate Services Division Report No. 2

Subject:          2nd Quarter Review of the 2009-2012 Management Plan    

Record No:    SU238 - 449/10

Author(s):       Crystal Cudilla   

 

 

Executive Summary

 

The Local Government Act 1993 (NSW) requires Council to report on quarterly progress of the activities and projects listed in the Management Plan.  It is recommended that the report be received and noted.

 

Discussion

 

This report discusses the highlights of the Second Quarter in 2009-2010 and provides a detailed analysis of the Second Quarter progress against the performance measurements adopted by Council in the 2009-2012 Management Plan, shown attached as AT 1.  A continuing feature of the review is, where applicable, a cumulative year-to-date figure is provided for performance measures. 

 

Some of the highlights for the quarter include:-

 

·     Draft Comprehensive Development Control Plan (CDCP) adopted (October 2009)

·     Sunset in the Village Program commenced (October 2009)

·     Sustainability Lane and Lane Cove Listens as part of the Rotary Fair (October 2009)

·     Online Climate Clever Shop launched by NSROC Mayors (October 2009)

·     Updated Social Plan on public exhibition (October 2009)

·     Lane Cove Village Access and Services Map completed (November 2009)

·     Lane Cove Market Square official opening in the Plaza (November 2009)

·     Underbelly television series filming in Lane Cove (November 2009)

·     Construction of cricket pitch and safety fence at Burns Bay Reserve (November 2009)

·     Council’s Backyard Habitat Program receives a Commendation at the LGSA Excellence in the Environment Awards (December 2009)

·     Contractor Accreditation Training Completed (December 2009)

·     Community Consultation on Stream Rehabilitation at Tambourine Park (December 2009)

 

 

RECOMMENDATION

 

That the Second Quarter Review of the 2009-2012 Management Plan be received and noted.

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

2nd Quarter Review of 2009 - 2012 Management Plan

23 Pages

 

 

  


Ordinary Council Meeting 15 February 2010

 

Open Space and Urban Services Division Report No. 1

 

 

 

 

 

Reference:    Open Space and Urban Services Division Report No. 1

Subject:          Lloyd Rees Bandstand - Public Consultation Strategy    

Record No:    SU3821 - 1568/10

Author(s):       Wayne Rylands 

 

 

Executive Summary

 

At the Ordinary Council meeting of 7 December 2009, it was resolved that a consultation strategy be prepared by staff for the purposes of public display of alternative proposed modifications of the Lloyd Rees Bandstand.

 

In accordance with Council’s Community Consultation Strategy, it is proposed that the following methods be utilised to consult the community on the proposals:-

 

1.         Public Exhibition/Press Release/Advertising/eNewsletter – exhibition to run for a period of approximately sixty days, commencing 1 March 2010 and ending 31 May 2010;

2.         Notification letter to all businesses, property owners , residents and local community groups at the commencement of the exhibition;

3.         General Survey – be made available both via Council’s e-survey and paper survey forms, to be delivered to affected parties and provided to the general public during the exhibition period;

4.         Offsite/Staffed Exhibition – provide a display in the Plaza on Wednesdays/Saturdays with staff available to answer questions. It is proposed that the staffed exhibition be held on the second and fourth Wednesday 11am-2pm and on the first Saturday 10am-3pm, of March and April; and

5.         Chamber of Commerce/CPOWA/Local Community Groups Workshop – to be held mid-exhibition period.

 

Background

 

At the Ordinary Council meeting of 7 December 2009, it was resolved that:-

 

“1.        The sketch plan for a modified Lloyd Rees Bandstand, prepared by John Suprun and Barbara Buchanan, dated 4 November 2009, be adopted for the purposes of public display.

 

2.         A further report be submitted to the Council Meeting 1 February 2010 on a suitable consultation strategy (including a plaza stall) for the public display of the:-

 

a.     Bandstand design from the Working Party by John Suprun and Barbara Buchanan with a 3D photo montage being developed in consultation with Barbara Buchanan for display purposes, in a similar style to b. below;

b.     Bandstand design by Richard Goodwin; and

c.     Draft Public Domain Master Plan”

 

This report outlines the proposed consultation strategy for the public display of resolutions 2a, 2b and 2c.

 

Discussion

 

Council’s Community Consultation Methods Guide provides clear guidance on the type of community consultation required for project specific categories of work. The modification of the Lloyd Rees Bandstand and the Lane Cove Village Public Domain Master Plan fit within this project specific category of work. The community consultation strategy detailed below is based on the Methods Guide.  As the implementation of the Lane Cove Village Public Domain Master Plan and the other proposed options are complex and involve considerable expenditure over a long period of time, it is proposed to conduct a deliberative poll.  This process would be conducted by an independent research firm and will include the provision of materials to participants prior to being surveyed. 

 

Community Consultation

 

Statement of Intent

 

The consultation is designed to inform, consult and involve the community.  Any comments received will be reviewed and evaluated to determine how to proceed with the modification of the Lloyd Rees Bandstand and the Lane Cove Village Public Domain Master Plan.

 

Method

 

Level of Participation

Inform

Involve

Involve

Consult

Form of Participation

Open

Targeted

Targeted

Open

Target Audience

Lane Cove Community, local business, and local groups

300 members of the Lane Cove community demography based

Key message givers e.g. Lane Cove Chamber of Commerce and LC Alive

Community, local business, local groups

Proposed Medium

Public exhibition, advertisements, e-newsletter, and notification letters

Deliberative poll

Staffed exhibition, and community and group leader session

Staffed exhibition, public exhibition, website exhibition, and survey

Indicative Timing

1 March- 31 May

1 March- 31 May

1 March- 31 May

1 March- 31 May

 

 

RECOMMENDATION

 

That should Council wish to proceed with consultation for the Lane Cove Village Public Domain Master Plan and modified Lloyd Rees Bandstand, the consultation strategy outlined in the report be implemented.

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

ATTACHMENTS:

There are no supporting documents for this report.


Ordinary Council Meeting 15 February 2010

 

Open Space and Urban Services Division Report No. 3

 

 

 

 

 

Reference:    Open Space and Urban Services Division Report No. 3

Subject:          Proposed Gas Primary Regulating Station     

Record No:    SU1244 - 2404/10

Author(s):       Susan  Butler 

 

 

Executive Summary

 

Jemena Gas Networks Pty Ltd has identified the need for a Primary Regulating Station (PRS) on the natural gas pipeline that runs through Lane Cove West in order to improve the existing gas distribution supply for the Northern Suburbs.

 

Jemena has identified the area near the intersection of Epping Road and Johnston Crescent as the best location for this station as it is close to the junction of the primary and secondary mains. There are two alternate sites proposed by Jemena – (i) Community Land zoned Open Space on Epping Road identified as Lot 15 DP 1120267 and the site of the mid tunnel access for the Lane Cove Tunnel, or (ii) An alternate site on the wide nature strip within the road reserve on Johnston Crescent near Epping Road.

 

The Gas Supply Act 1996 and State Environmental Planning Policy (Infrastructure) 2007 provides Jemena the authority to build such a facility without development consent.

 

Jemena proposes a building to contain the PRS being 20 m long, 7 m wide and 3 m high within an easement of approximately 280 m2 in a 7 m x 40 m configuration.

 

Given the greater community impact of the PRS on the road reserve in Johnston Cres and the lack of other suitable sites, the Community Land identified as Lot 15 DP 1120267 would be the preferred site for the PRS.

 

Background

 

Jemena Gas Networks Pty Ltd has identified the need for a Primary Regulating Station (PRS) on the natural gas pipeline that runs through Lane Cove West in order to improve the existing gas distribution supply for the Northern Suburbs. A copy of the letter received from Jemena Asset Management Pty Ltd is attached (Attachment 1). The PRS needs to be located within approximately 250 m of the junction of the gas mains to enable the project to be economically feasible.

 

Discussion

 

Jemena has identified the area near the intersection of Epping Road and Johnston Cres as the best location for this station as it is close to the junction of the primary and secondary mains. The company proposes a building to contain the PRS being 20 m long, 7 m wide and 3 m high and has provided a photograph of a building used for a similar facility elsewhere as an indication of the appearance of the building (included in Attachment 1). Jemena will consult with Council on the visual appearance of the building and the landscape screening.

 

Jemena has investigated a number of locations in the area for the PRS (see Attachment 2). Their preferred location for the station is on Community Land zoned Open Space on Epping Rd, identified as Lot 15 DP 1120267. This is the site of the mid tunnel access for the Lane Cove Tunnel, currently being revegetated as part of the Epping Rd landscape works, with the landscape maintenance contract running until March 2010. The rear of the building can be cut approximately 1 m into the ground at this location.

 

The alternate site that Jemena has identified is on the wide nature strip within the road reserve on Johnston Cres, near houses numbered 87 to 97 Johnston Cres. This site is grassed with well established trees.

 

Council’s Consultant Solicitor has been consulted. The Gas Supply Act 1996 and State Environmental Planning Policy (Infrastructure) 2007 give Jemena the authority to build such a facility without development consent. The relevant sections are as follows:

 

Gas Supply Act 1996

Section 47 Erection and placement of gas works

(1) This section applies to work connected with the erection, installation, extension, alteration, maintenance and removal of gas works.

(2) For the purposes of this Act, a network operator:

(a) may carry out work to which this section applies, and

(b) in particular, may carry out any such work on a public road.

(3) Work to which this section applies is exempt from the requirement for an approval under the Local Government Act 1993 except in relation to buildings.

(4) However, no such work (other than routine connections, repairs or maintenance work) may be carried out unless:

(a) notice of the proposal to carry out the work has been given to the local council, and

(b) the local council has been given a reasonable opportunity (being at least 40 days from the date on which the notice was given) to make submissions to the network operator in relation to the proposal, and

(c) the network operator has given due consideration to any submissions so made.

 

State Environmental Planning Policy (Infrastructure) 2007

Section 53 Development permitted without consent

(1) Development for the purpose of a gas pipeline may be carried out by any person without consent on any land if the pipeline is subject to a licence under the Pipelines Act 1967 or a licence or authorisation under the Gas Supply Act 1996.

(2) Development for the purpose of a gas pipeline may be carried out by or on behalf of a public authority without consent on any land.

 

Jemena is seeking an easement from Council over the land as a preference to buying or leasing the land. Jemena requires an area of approximately 280 m2 in a 7 m x 40 m configuration for their PRS. Council can give an easement over Community Land subject to conditions outlined in section 47 of the Local Government Act.

 

Jemena’s right to build the PRS on this land does not relieve Council of its responsibility under the Local Government Act regarding the public notification of the proposed easement. This places an administrative burden on Council to give public notice of the proposal.

 

Council staff has had a number of meetings with Jemena. Jemena’s preference is for the site on Epping Rd but if Council does not agree to the easement on this site, they can construct the PRS on the land in Johnston Cres without seeking further agreement from Council.

 

The proposed site on Lot 15 DP 1120267, the Community Land on Epping Rd, is likely to affect fewer residents than the Johnston Cres site. The Epping Rd site has been disturbed by the mid tunnel access and the rehabilitation and revegetation of the site has progressed, but the vegetation is still relatively immature.

 


Conclusion

 

Jemena has the legal right to build the PRS near Stringybark Creek. It is considered that the impact on residents is reduced if the PRS is located on Community Land on Epping Road identified as Lot 15 DP 1120267 rather than in the road reserve in Johnston Crescent. Under the Local Government Act, Council needs to give public notice for the easement over the Epping Road site.

 

 

RECOMMENDATION

 

That:-

 

1.    Council enter into negotiations with Jemena Asset Management Pty Ltd for an easement of 280m2 proposed on Lot 15, DP 1120267 Epping Road, Lane Cove for an amount as discussed in Closed Committee.

 

2.    A further report be tabled to Council following the negotiations with Jemena Asset Management Pty Ltd.

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Letter From Jemena Regarding Proposed PRS

9 Pages

 

AT‑2 View

Letter From Jemena Regarding Alternate Sites

3 Pages

 

 

 


Ordinary Council Meeting 15 February 2010

 

Open Space and Urban Services Division Report No. 4

 

 

 

 

 

Reference:    Open Space and Urban Services Division Report No. 4

Subject:          Lane Cove Town Centre - Proposed 40 km/hour Hign Pedestrian Activity Area     

Record No:    SU1873 - 3114/10

Author(s):       Nick Karahlis 

 

 

Executive Summary

 

Council has obtained an approval by the Roads and Traffic Authority of NSW (RTA) for a 40km/h speed limit in the centre of Lane Cove as part of RTA’s 40km/h High Pedestrian Activity Area programs. The RTA has agreed to provide 50% funding for the installation of traffic calming devices and pedestrian facilities within the 2009/2010 financial year. 

 

A Stage 3 Road Safety Audit of the proposed traffic calming devices has now been undertaken by GTA Consultants (Attachment 1) and has been referred to the RTA for its consideration and endorsement. The proposed 40 km hour speed limit approval by the RTA is subject to the upgrade of the intersection of Birdwood Avenue and Longueville Road. GTA Consultants, in the draft Road Safety Audit have identified issues related to the existing pedestrian crossing at the above intersection and also Road Safety issues related to the proposed traffic calming devices.

 

The Road Safety Audit will require RTA assessment and endorsement. If the RTA accepts the proposed traffic calming devices, implementation of the road safety scheme should commence in April – May 2010. If the proposed scheme is not endorsed by the RTA, a new proposal will be required and further traffic studies and designs will need to be undertaken. If that is the case, the proposed 40km/hour scheme for the Lane Cove Town Centre will not be implemented within the 2009 -2010 financial year. 

 

Background

 

The proposed 40km/h scheme will encompass Longueville Road to Central Avenue, Birdwood Avenue and Rosenthal Avenue and Burns Bay Road (from Rosenthal Ave to the roundabout at Tambourine Bay Road). 

 

Discussions with the RTA regarding road safety improvements in the Town Centre resulted in an agreement with the RTA to support the proposal subject to installation of traffic calming devices at the intersection of Birdwood Avenue and Longueville Road to improve pedestrian safety at the above location.

 

The RTA funding will cover 50% costs of any devices and will also cover all costs for signposting and the Road Safety Audit for the proposed 40 km/h scheme. Council has budgeted $65,000, to cover 50% of the costs for this project in the 2009/10 Budget. All signage and pavement markers and a grant for the communications package are funded separately by the RTA. 

 

Discussion

 

Council is required to provide detail designs of the proposed devices and cost estimates for the installation prior to final funding approval, subject to a Stage 3 Road Safety Audit of the proposed designs. The Roads and Traffic Authority (RTA) has advised; that upon the completion of the works required to make the proposed 40 km/hour Road Safety Scheme self enforceable, the RTA will install the High Pedestrian Activity Area signage and will fund a local public awareness campaign to inform the community about the proposed changes to the road environment in the Centre of Lane Cove.

 


GTA Consultants have undertaken a day and night road safety audit, which includes the assessment of the existing traffic situation and the auditing of the proposed traffic devices at the intersection of Longueville Road and Birdwood Ave. The draft Road Safety Audit has included a number of general observations and detail findings in relation to existing Road Safety issues in the Town Centre and also for the proposed devices. The traffic consultants in the Draft Road Safety Audit amongst other issues have identified deficiencies related to the existing pedestrian crossing at the above intersection and also deficiencies related to the proposed traffic calming devices. This is mainly due to the fact that the RTA does not favour pedestrian crossings along multi lane roads.

 

It should be noted that in accordance with RTA’s guidelines for the preparation of road safety audits, the final document can identify deficiencies in the existing road network or for the proposed traffic facilities, but cannot make specific recommendations. Although that is the case, the solution which will satisfy the RTA’s requirements, for safe access for pedestrians at the above intersection is considered at this stage to be traffic signals. Council’s past experience has been that the RTA has not supported traffic signals at the Longueville Road and Birdwood Avenue intersection.

 

If the proposed traffic calming measures are not supported by the RTA, then it is considered that the intersection of Birdwood Ave and Longueville Road will require a re-design with the provision of traffic signals. This will require detail traffic modelling and RTA approval and funding to proceed. This solution creates both timing and funding issues. For instance, traffic signals require funding in the order of $200,000 to install.

 

Council staff, when proposing the traffic calming devices for the intersection of Birdwood Ave and Longueville Road, were mindful of the site limitations due to non conformity of the existing intersection arrangements in terms of pedestrian safety. However, traffic signals were considered to be the only safe option.

 

The following steps are required to progress the 40 km/hour speed limit in the Lane Cove Town Centre:

 

1.   The RTA will assess and provide a response on the funding of the Stage 3 Road Safety Audit, prepared by GTA Consultants and advise on subsequent action required.

 

2.   Subject to the RTA’s response to the issues raised in the Road Safety Audit an implementation plan will be prepared by Council and the RTA.

 

3.     Community Consultation can then be conducted based on this implementation plan.

 

4.   The 40 km/hour High Pedestrian Activity Scheme in the Lane Cove Town Centre can be implemented, subject to Council sign off.

 

 

Conclusion

 

Following the RTA’s consideration of the Road Safety Audit and the traffic plans for the intersection of Longueville Road and Birdwood Avenue, Council will liaise with the RTA to determine what further actions are required to introduce the 40 km/hour High Pedestrian Activity Scheme.

 

The GTA Consultants Draft Road Safety Audit report, amongst other issues has identified deficiencies related to the existing pedestrian crossing at the above intersection and also deficiencies related to the proposed traffic calming devices.

 

The assessment of the final Road Safety Audit report will determine whether the RTA is willing to accept the proposed traffic calming devices as the most effective solution or due to non-conformance of issue identified in the Road Safety Report whether the RTA will favour another solution, such as traffic signals.

 

Following RTA’s assessment of the Road Safety Audit and discussions with the RTA, a further report will be submitted to Council to provide information regarding RTA’s advice on the proposed the 40 km/hour High Pedestrian Activity Scheme in the Lane Cove Town Centre.

 

 

 

RECOMMENDATION

 

That:-

 

1.   The updated report on the proposed 40km/h High Pedestrian Activity Area for the Lane Cove Town Centre be received and noted.

 

2.   Council liaise with the RTA, in order to implement the 40 km/hour speed limit in the Town Centre.

 

3.   A further report be tabled for Council’s consideration on the RTA’s response regarding the proposed implementation of the 40 km/hour speed limit in the Town Centre.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

GTA Consulting- Road Safety Audit for 40km/h Town Centre

53 Pages

 

 

  


Ordinary Council Meeting 15 February 2010

 

Environmental Services Division Report No. 405

 

 

 

 

 

Reference:    Environmental Services Division Report No. 405

Subject:          16 Kingslangley Road, Greenwich    

Record No:    DA09/241-01 - 48373/09

Author(s):       Rajiv Shankar 

 

 

Property:                     14 and 16 Kingslangley Road, Greenwich

 

DA No:                         D241/09

 

Date Lodged:              19 October 2009

 

Cost of Work:              $7000

 

Owner:                                    Estate of Ursula Beattie

 

Applicant:                    Estate of Ursula Beattie

 

 

DESCRIPTION OF PROPOSAL TO APPEAR ON DETERMINATION

Demolition of existing dwelling house (heritage item) at 16 Kingslangley Road and boundary adjustment between 14 and 16 Kingslangley Road, Greenwich.

ZONE

Lane Cove Local Environmental Plan 1987-

Residential 2(a1)

Draft Lane Cove Local Environmental Plan 2009 –

R2 – Low Density Residential

IS THE PROPOSAL PERMISSIBLE WITHIN THE ZONE?

Yes

IS THE PROPERTY A HERITAGE ITEM?

Lane Cove Local Environmental Plan 1987-

Item B100

Draft Lane Cove Local Environmental Plan 2009 –

Item B100

IS THE PROPERTY WITHIN A CONSERVATION AREA?

No

DOES DCP 1- BUSHLAND APPLY TO THE PROPERTY?

No

BCA CLASSIFICATION

Class 1a (Existing building)

STOP THE CLOCK USED

No

NOTIFICATION

Neighbours:                 5, 7, 9, 10, 12, 18, 20 Kingslangley Rd, 110, 112, 114, 116 River Rd.

Ward Councillors:      Clr W Gaffney, Clr D Brooks-Horn, Clr Palmer and Clr R Tudge.

Progress Association:            Greenwich Community Association

 

REASION FOR REFERRAL:

 

The application is referred to full Council as it involves the demolition of a heritage item.

 

EXECUTIVE SUMMERY:

 

The site consists of two lots 14 and 16 Kingslangley Road.

 

·     14 Kingslangley Road has a width of 15.24m with an area of 696.7 m2 which has a disused grass tennis court and a small shed towards the rear.

 

·     16 Kingslangley Road has a width of 9.145m with an area of 418.1 m2 which has a single storey timber and tiled dwelling house listed as heritage item B100 under Schedule 3 of Lane Cove Local Environmental Plan 1987.

 

·     The proposal is for demolition of the existing dwelling house on 16 Kingslangley Road and boundary adjustment between the two lots to create two lots of equal sizes with a width of 12.19m each.

 

·     Council’s heritage advisor has inspected the property, reviewed the proposal and expressed no objection to the demolition of the heritage item due to its dilapidated condition.

 

·     The proposed 12.19m wide lots would be equal sizes and result in a better solution than the existing 9.0m wide lot. A dwelling house can be designed on the resulting 12.19m wide lots and to comply with the requirements of Council’s Dwelling House Code.

 

·     The proposal complies with the minimum lot area requirements, but is less than the required 15m width.

 

·     No objections have been received from the neighbours following the notification.

 

·     The existing two lots do not have direct vehicular access from Council’s roadway due to topographical constraints.

 

·     Legal advice with regard to vehicular access is that it would be reasonable to require the applicant to demonstrate vehicular access / construct vehicular access at the development application stage.

 

·     The proposal is supported and recommended for approval as a deferred commencement consent.

 

SITE:

 

The site is 14 and 16 Kingslangley Road. The two sites are located on the south-western side of Kingslangley Road. The sizes and existing features on the two lots are as under:

 

Lots

Existing Width

Existing Area

Existing features

14 Kingslangley Road

15.24m

696.7 m2

Disused grass tennis court and a small shed towards the rear.

16 Kingslangley Road

9.145m

418.1 m2

Existing single storey timber and tiled dwelling house which is listed as a heritage item under Schedule 3 of Lane Cove Local Environmental Plan 1987

 

The sites fall away from the street boundary but is elevated from Kingslangley Road.

The nature strip in front of the two lots is raised from the level of the bitumen road and is retained by a stone wall. Pedestrian access to both the lots is from the raised nature strip. 

The sites do not currently have direct vehicular access from Council’s roadway or pedestrian footpath.

 

There are a number of trees on the sites and two significant street trees on the nature strip. None of the trees are proposed to be removed. 

 

Neighbouring properties are two storey brick and tile dwelling houses. 

 

PROPOSAL:

 

The proposal includes the following:

 

·     Demolition of the existing dwelling house on 16 Kingslangley Road which is identified as heritage item B100 under Schedule 3 of Lane Cove Local Environmental Plan 1987.

 

·     Boundary adjustment between 14 and 16 Kingslangley Road so that both the proposed lots would be substantially of equal size with a frontage of 12.19m and 12.195m and an area of 557.3m2 and 557.5m2 respectively.  A copy of the layout plan and notification plan is provided in AT1 and AT2.

 

PREVIOUS APPROVALS/HISTORY:

 

Council’s records do not indicate development applications on either of the lots.

 

PROPOSAL DATA/POLICY COMPLIANCE:

 

Residential Zones Development Code plan Part VII – Residential Subdivision.

 

Minimum Allotment size:

Lots

Code requirement

Existing Area

Proposed Area

Complies

14 Kingslangley Road

550.0 m2

696.7 m2

557.3 m2

Yes

16 Kingslangley Road

550.0 m2

418.1 m2

557.5 m2

Yes

 

Minimum Allotment Dimension:

Lots

Code requirement

Existing Width

Proposed Width

Complies

14 Kingslangley Road

15.00m

15.24m

12.19m

NO (-2.8m) *

16 Kingslangley Road

15.00m

9.145m

12.195m

NO (-2.8m) *

 

* The objective of Part VII – Residential subdivision of Residential Zones Development Control Plan states:

 

“This part aims at allowing residential Torrens Title subdivision which retains, and where appropriate, improves existing amenity and streetscape within residential zones”.

 

The site comprises 2 lots.  The width of the existing lot at 16 Kingslangley is 9.145m which quite narrow in comparison to other lots in the area.  To redevelop the site with the standard side boundary setback of 1.5m (for a two storey dwelling house), the building envelop width would be 6.0m which would provide for a dwelling house with limited amenity.  Whereas, the proposed width of 12.195m would provide for a building envelop width of 9.0m which would improve the amenity existing streetscape. The proposal therefore would improve the amenity and pattern of development on the land.

 

In view of the above it is considered that the proposed two lots of approximately equal sizes would meet the objective of the Residential Zones Development Control Plan and is considered appropriate on its merits.

 

16 Kingslangley Road – Heritage Item

 

The property is identified in Council’s LEP as heritage item B100.  The property is known as Ruthven and described in Council’s Heritage inventory as:

 

Weatherboard and iron cottage on “gun barrel” plan form with bull nose front verandah.  Built about 1910 on part of the Heidelberg Heights Estate.

 

The reason given for listing the property was:

 

Indicative of lower cost development in the area of a type that will undoubtedly become rare.

The property was listed as having Municipal significance and the thematic context of suburban consolidation.

 

A copy of the inventory sheet is provided in AT3.

 

The applicant has submitted in support of the proposal a Heritage report and a Structural Review of the property, which were referred to Council’s Heritage Adviser.

 

REFERRALS:

 

Heritage Advisor

 

No objection has been raised to the demolition of the dwelling house (heritage item) on 16 Kingslangley Road.

 

The adviser notes that:

 

“A dilapidated weatherboard cottage currently occupies the site. I have inspected the site externally on 26 November and have reviewed the Heritage Impact Statement by Noel Bell Ridley Smith and Structural Report by Paul Davis Rajalingam.  According to both reports the building has been poorly constructed and is consequently severely affected by termites, foundation settlement, rot and other structural deterioration, exacerbated by inadequate ventilation and its construction directly on the ground.  Its integrity is undermined by ad hoc alterations including enclosure of the front verandah, opening up of living room, asbestos cement linings to enclose the side of the house and external bathroom.

 

The Heritage Impact Statement indicates a construction date of 1909, during the second period of major suburban development in Greenwich.  In its assessment of significance, the building was found not to have reached the threshold for listing as a heritage item.  The listing contains little detail and no statement of significance and there is no evidence of research having been carried out when the Heritage Study was prepared in 1987.  The building is not rare, it has minimal historical or aesthetic value and it does not exhibit any of the heritage values or evaluation criteria of the NSW Heritage Manual or the Burra Charter.

 

I therefore can see no grounds for objection to the proposed demolition.”

 


Manager Assets

 

Council’s Engineer has stated that vehicular access would be required for access and egress into both lots as no access exists.

 

Council’s Engineer has provided conditions which have been included in the draft conditions of consent. The conditions include a deferred commencement condition which requires the applicant to construct one vehicular crossing for each parcel of land prior to the commencement of the consent.

 

Manager Parks

 

The Himalayan cedar tree and the spotted gum street tree would require to be protected during the proposed demolition works. Conditions for the protection of the two trees have been provided which have been included in the draft conditions of consent.

 

No objection has been expressed for the removal of the Liquidambar street tree. The applicant would have to demonstrate how the Himalayan cedar tree would be protected during the construction of the two vehicular crossings.

 

Legal Advice

 

Legal advice has been sought with regard to whether the feasibility / construction of vehicular access to the proposed two lots should be considered at the development application stage.

 

The existing two lots do not currently have vehicular access due to topographical constraints.

 

A relevant planning principle established in the case Parrott v Kiama (2004) NSWLEC 77 states:

 

“…that a subdivision application should provide constraints on future buildings when the proposed allotments are smaller than usual, environmentally sensitive or where significant impacts on neighbours is likely and needs careful design to minimise them”.

 

Given the topographical constraints, the vehicular access would be on the nature strip which would become a shared zone. The vehicular access would need careful design and it would be reasonable to require the applicant to demonstrate vehicular access / construct vehicular access at the development application stage.

 

79 (C) (1) (a) the provisions of any Environmental Planning Instrument

 

Lane Cove Local Environmental Plan 1987

 

The subject site is zoned Low Density Residential 2 (a1) under the provisions of Lane Cove Local Environmental Plan 1987.  The proposal is permitted with the development consent of Council.

 

Draft Lane Cove Local Environmental Plan 2009

 

There are no additional provisions that need to be considered with respect to the Draft Lane Cove Local Environmental Plan 2009.

 

Residential Zones Development Code plan Part VII – Residential Subdivision

 

As indicated in the policy compliance table, the proposal complies with the provisions of the code, with the exception of minimum allotment dimension (width).  The lots created are 2.8m less than the Code 15m requirement.  The resulting 12.19m wide allotments are not unduly small. As indicated previously in this report, dwelling houses complying with Council’s Dwelling House Code can be designed on these allotments.

 

Variations to Council’s Codes/Policies

 

The proposal does not comply with the provisions for minimum allotment dimension (width), however it is considered satisfactory on the following grounds:

 

·     The existing width of 16 Kingslangley Road is 9.14m which is below the minimum width required by the Code. Subsequent to the boundary adjustment, the width of both the lots would be 12.19m which is a standard size and would improve the amenity of the subject property.

 

·     A dwelling house can be designed on the proposed lots to comply with the requirements of Council’s Dwelling House Code.

 

·     The proposal complies with the requirements of minimum area requirements.

 

·     The resulting lots would be more consistent with the subdivision pattern in the vicinity than the original lot dimensions.

 

79C (1) (b)  The likely impacts of that development, including environmental impacts on both the natural and built environments, and social and economic impacts in the locality.

 

The width of the proposed lots is less than the minimum required. It is Council’s policy to consider the consequence of development for subdivision which in this case is boundary adjustment. However, in this case it is not considered necessary to request the applicant to either indicate building envelopes or provide building designs. This is because the proposed width of the lots is 12.19m which is a standard size. There are lots of this size in the vicinity and it is possible to design a dwelling house to comply with the requirements of Council’s Dwelling House Code.

 

The applicant has not provided details of vehicular access to the two lots. It is considered reasonable to require the applicant to demonstrate vehicular access / construct vehicular access at the development application stage.

 

In view of the above the application has been recommended as a deferred commencement consent which would require the applicant to construct one vehicular crossing for each parcel of land prior to the commencement of the consent.

 

Heritage

 

The building is in a poor state of repair and is severely affected by termites, foundation settlement, rot and other structural deterioration. The existing heritage item is not rear, has minimal historical or aesthetic value and has limited heritage significance. There is no objection for the demolition of this heritage item.

 

Notwithstanding the request for demolition, it is recommended that a photographic archival recording be submitted to the Council Library prior to demolition of the buildings. (Required by condition 2 of the draft conditions of consent)

 

Section 79C (1) (c) - The suitability of the site for the development

 

Two lots already exist and the proposal would result in two lots of equal size. Therefore, the site is considered suitable with respect to the proposed development.

 


Section 79C (1) (d) - Any submissions made in accordance with this Act or Regulations

 

The proposal was advertised in accordance with Council’s policy of community consultation. No submissions were received.

 

Section 79C (1) (e) - The public interest

 

The proposed development is considered satisfactory with respect to objectives and provisions under Council’s codes. It is considered that the proposed development would not create any major environmental impacts. Accordingly, it is considered that the proposed development is in the public interest and can be approved subject to appropriate draft conditions.

 

CONCLUSION

 

The application has been assessed having regard to the relevant Planning Instruments and Council controls, as well as public good and suitability of the site. From the information submitted by the applicant and supported by Council’s Heritage Adviser, the retention of the building is not recommended.  The proposal is considered to be satisfactory subject to the following draft conditions. The matters under Section 79C of the EP&A Act have been considered and are considered to be adequate and satisfactory.

 

RECOMMENDATION

 

That pursuant to Section 80(3) of the Environmental Planning and Assessment Act, 1979, as amended, the Council grants a deferred development consent to Development Application D241/09 for demolition of the existing dwelling house at 16 Kingslangley Road and boundary adjustment between 14 and 16 Kingslangley Road, Greenwich subject to the following conditions:-

 

Part A:  Deferred Commencement Condition

 

The applicant is required to construct one vehicular crossing for each parcel of land. Lot 6 DP9794 is required to install the new driveway along the south eastern boundary. Lot 2 DP310610 is required to install a new driveway along the northern boundary. Both access points need to be designed in accordance with AS 2890 Series.

 

The proposed vehicular crossings shall be constructed to the specifications and levels issued by Council. Two ‘Construction of residential Vehicular Footpath Crossing’ applications shall be submitted to Council. All works associated with the construction of the crossings shall be borne by the applicant.

 

Both vehicular crossings shall be designed and constructed within 12 months of the granting of this deferred commencement consent. This approval cannot commence until written approval of the driveway construction has been given by Council.

 

Part B:

 

Subject to A above being constructed satisfactorily, a development consent and plans be issued, subject to the following conditions:-

 

1.         That the development be strictly in accordance with drawing number 31893A02.DGW Rev A dated 17/09/09 by Degotardi, Smith & Partners except as amended by the following conditions.

 

2.         A photographic archival recording, in accordance with the Heritage Branch publication ‘How to prepare archival recordings of heritage items’ be made and submitted to the Council Library prior to demolition of the buildings.

3.         All demolition, building construction work, including earthworks, deliveries of building materials to and from the site to be restricted to the following hours:-

 

Monday to Friday (inclusive)                     7.00am to 5.30pm

Saturday                                                   7.00am to 4.00pm

No work to be carried out on Sundays or any public holidays.

 

4.         It has been identified that the building contains Asbestos.  Demolition works are to be carried out by a licensed contractor, in accordance with the Workcover requirements.  For more information see www.nsw.gov.au/fibro or www.workcover.nsw.gov.au.

 

5.         The removal, handling and disposal of asbestos from building sites being carried out in accordance with the requirements of the Construction Safety Act and the Regulations details of the method of removal to be submitted PRIOR TO COMMENCING ANY DEMOLITION WORKS.

 

6.         Stockpiles of topsoil, sand, aggregate, spoil or other material capable of being moved by water to be stored clear of any drainage line, easement, natural watercourse, footpath, kerb or roadside.

 

7.         The development shall be conducted in such a manner so as not to interfere with the amenity of the neighbourhood in respect of noise, vibration, smell, dust, waste water, waste products or otherwise.

 

8.         Depositing or storage of materials on the footpath or roadways within the Municipality without first obtaining approval of Council is PROHIBITED.

 

Separate approval must be obtained from Council's Works and Urban Services Department PRIOR TO THE PLACEMENT of any building waste container ("Skip") in a public place.

 

9.         The cleaning out of ready-mix concrete trucks, wheelbarrows and the like into Council's gutter is PROHIBITED.

 

10.       (a)        The use of mechanical rock pick machines on building sites is prohibited due to the potential for damage to adjoining properties.

 

(b)        Notwithstanding the prohibition under condition (a), the principal certifying authority may approve the use of rock pick machines providing that:-

 

(1)        A Geotechnical Engineer's Report that indicates that the rock pick machine can be used without causing damage to the adjoining properties.

 

(2)        The report details the procedure to be followed in the use of the rock pick machine and all precautions to be taken to ensure damage does not occur to adjoining properties.

 

(3)        With the permission of the adjoining owners and occupiers comprehensive internal and external photographs are to be taken of the adjoining premises for evidence of any cracking and the general state of the premises PRIOR TO ANY WORK COMMENCING.  Where approval of the owners/occupiers is refused they be advised of their possible diminished ability to seek damages (if any) from the developers and where such permission is still refused Council may exercise its discretion to grant approval.

 

(4)        The Geotechnical Engineer supervises the work and the work has been carried out in terms of the procedure laid down.

 

            COMPLIANCE WITH THE REQUIREMENTS OF THIS CONDITION MUST BE SATISFIED PRIOR TO THE ISSUE OF THE CONSTRUCTION      CERTIFICATE.

 

11.       The demolition works being confined within the boundaries of the site.

 

12.       All spillage deposited on the footpaths or roadways to be removed at the completion of each days work.

 

13.       The site being properly fenced to prevent access of unauthorised persons outside of working hours.

 

14.       Compliance with Australian Standard 2601 - The Demolition of Structures.

 

15.       All waste generated on site shall be disposed off in accordance with the submitted Waste Management Plan.

 

Tree Conditions

 

16.       A Tree Preservation Order applies in the Lane Cove local government area. The Order prohibits the cutting or removal of any tree except with the consent of Council, which must be strictly and fully complied with, and the penalty for contravention of this Order is up to one million, one hundred thousand ($1,100,000).  The co-operation of all residents is sought in the preservation of the bushland character of the Municipality.  All enquiries concerning the Tree Preservation Order must be made at the Council Chambers, Lane Cove.

 

17.       All existing trees, excepting those shown in the approved plan to be removed shall be protected for the duration of the proposed development.  Irrespective of this consent permission from Council must be obtained for the pruning of any trees, including the cutting of any tree roots greater than 40 mm in diameter.

 

18.       There must be no stockpiling of topsoil, sand, aggregate, spoil or any other construction material or building rubbish on any nature strip, footpath, road or public open space park or reserve.

 

19.       Rubbish must be stored in a locked container / cage.  Any building rubbish that is not contained must be cleaned up immediately, including the immediate worksite, surrounding area and/or public open space.

 

20.       A 1.8 m high chain mesh fence shall be erected a radial distance of not less than 4m from the trunk of the Himalayan cedar tree located at the front of the property. The tree protection area shall not be used for the storage of building materials, machinery, site sheds, or for advertising and soil levels within the tree protection area shall remain undisturbed.

 

21.       A waterproof sign must be placed on all tree protection zones stating ‘NO ENTRY TREE PROTECTION ZONE – this fence and sign are not to be removed or relocated for the work duration.’  Minimum size of the sign is to be A3 portrait with NO ENTRY TREE PROTECTION ZONE in capital Arial Font size 100, and the rest of the text in Arial font size 65.

 

22.       The trunk of the Spotted gum street tree must be protected during the construction period by a trunk guard.  The trunk guard must be made of underfelt under a layer of timber battens spaced 50 mm apart and up to 2 m from the ground

 

23.       All tree protection measures and signage must be erected PRIOR TO THE COMMENCEMENT OF WORKS. This includes demolition or site preparation works, and tree protection measures must remain in place for the duration of the development including construction of the driveway crossing.

 

General Engineering Conditions

 

24.       Materials on Roads and Footpaths: Where the applicant requires the use of Council land for placement of building waste, skips or storing materials a “Building waste containers or materials in a public place” application form is to be lodged. Council land is not to be occupied or used for storage until such application is approved. 

 

25.       Works on Council Property: Separate application shall be made to Council's Urban Services Division for approval to complete, any associated works on Council property.  This shall include vehicular crossings, footpaths, drainage works, kerb and guttering, brick paving, restorations and any miscellaneous works. Applications shall be submitted prior to the start of any works on Council property.

 

26.       Permit to Stand Plant: Where the applicant requires the use of construction plant on the public road reservation, an “Application for Standing Plant Permit” shall be made to Council.  Applications shall be submitted and approved prior to the start of any related works. Note: allow 2 working days for approval.

 

27.       Restoration: Public areas must be maintained in a safe condition at all times. Restoration of disturbed Council land is the responsibility of the applicant. All costs associated with restoration of public land will be borne by the applicant.

 

28.       Public Utility Relocation:  If any public services are to be adjusted, as a result of the development, the applicant is to arrange with the relevant public utility authority the alteration or removal of those affected services. All costs associated with the relocation or removal of services shall be borne by the applicant.

 

29.       Pedestrian Access Maintained:  Pedestrian access, including disabled and pram access, is to be maintained throughout the course of the construction as per AS-1742.3, ’Part 3 - Traffic control devices for works on roads’.

 

30.       88B instrument: An instrument under 88B of the Conveyancing Act 1919 plus two copies is to be submitted to Council prior to the release of subdivision certificate. The 88B instrument shall properly reflect the requirements of the conditions of the development consent, plans forming part of the consent and Council’s policies.

            Where Council, inter-allotment drainage lines or services are located within the development, drainage easements and easements for services shall be created in accordance with Council’s minimum widths as set out in Council’s DCP-Stormwater Management.

            Part 2 of the 88B instrument shall contain a provision that any easements, rights of way, covenants shall not be extinguished or altered without the written consent of Council.

 

31.       Linen Plan of Subdivision: A Linen Plan of Subdivision plus 5 copies are to be submitted to Council prior to the release of subdivision certificate.

 

            The linen plan of subdivision shall be suitable for endorsement by the general manager pursuant to Section 327 of the local government act and shall properly reflect the requirements of the conditions of the development consent, plans forming part of the consent and Council’s policies

 

 

 

Engineering Conditions to be Complied with Prior to the Issue of Construction Certificate

 

32.       Council infrastructure damage bond: The applicant shall lodge with Council a $1000.00 cash bond or bank guarantee. The bond is to cover the repair of damage to Council's roads, footpaths, kerb and gutter, drainage or other assets as a result of the development. The bond will be released upon issuing of the Occupation certificate. If Council determines that damage has occurred as a result of the development, the applicant will be required to repair the damage. Repairs are to be carried out within 14 days from the notice. All repairs are to be carried in accordance with Council’s requirements. The full bond will be retained if Council’s requirements are not satisfied. Lodgement of this bond is required prior to the issue of the Construction Certificate.

 

33.       Erosion and Sediment Control Plan: Erosion and Sediment Control Plan (ESCP) shall be prepared by a suitably qualified consultant in accordance with the guidelines set out in the manual “Managing Urban Stormwater, Soils and Construction Fourth Edition 2004 Volume 1’’ prepared by LANDCOM. The plan is to be submitted to the principal certifying authority to prior to the issue of the Construction Certificate.

 

Engineering Conditions to be Complied with Prior to the Commencement of Any Site Works (Including Site Establishment) 

 

34.       Erosion and sediment control: The applicant shall install appropriate sediment control devices prior to the start of any works on the site. The devices are to be installed in accordance with the approved plan satisfying condition ‘(C1) Erosion and sediment control plan’. The devices shall be maintained during the construction period and replaced when necessary.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Proposed Lot Layout

1 Page

 

AT‑2 View

Notifitication Plan

1 Page

 

AT‑3 View

Council's Heritage Inventory Sheet

1 Page

 

 

 


Ordinary Council Meeting 15 February 2010

 

Environmental Services Division Report No. 3

 

 

 

 

 

Reference:    Environmental Services Division Report No. 3

Subject:          Delegated Authority Report - January 2010    

Record No:    SU1863 - 4478/10

Author(s):       Michael Mason 

 

 

Executive Summary

 

During the month of January 2010 a total of 34 Development Applications were determined under delegation by staff.  In addition 3 Construction Certificates and 8 Privately Certified Construction Certificates were issued.  There were 2 Privately Certified Complying Developments.

 

Developments under the new SEPP in January were:-

 

                        67 Carlotta Street, Greenwich            -           First floor alterations and additions

                        29 Cullen Street, Lane Cove West     -           Inground Swimming Pool

 

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Development Applications determined for January 2010

5 Pages

 

 

  


Ordinary Council Meeting 15 February 2010

 

Human Services Division Report No. 4

 

 

 

 

 

Reference:    Human Services Division Report No. 4

Subject:          Progress of the Fit-out of the Lane Cove Library    

Record No:    SU1459 - 4612/10

Author(s):       Jane  Gornall 

 

 

Executive Summary

 

This is the fourth report on the progress of the fit-out of the Lane Cove Library.  The Report updates Council and the Community as to the progress so far in terms of the fit-out of the building.

 

Buildcorp Interiors are currently undertaking Stage 1 fit-out works of the Library. The Library was handed over to Council to commence relocation of Library materials, books, magazines and Audio-Visual materials on Monday February 1, 2010.  The relocation started on Tuesday February 2, 2010.  A number of photographs are attached as AT-1 showing progress. The Library closed from Monday February 1, expecting to reopen during the week commencing February 15, 2010.  An exact date for reopening is still to be determined.

 

It is envisaged that Stage 2, refurbishing of the original building, will commence on February 23, 2010. Buildcorp have already established their site office at the front of the old building in readiness for commencement. Library staff areas, currently in 139A Longueville Road, are in the process of being relocated to 164 Longueville Road (top of the community centre) until the old building is refurbished.

 

Discussion

 

Buildcorp have worked well with Council and with our Architects, Don Bergomi and Geoff Larkin, from Stephenson and Turner to ensure that the building fit-out meets the communitys needs.

 

The power requirements, discussed in the last Report, were addressed by Energy Australia at the end of the week commencing February 1, 2010. The power issue had held up the commissioning of the air-conditioning. The commissioning of the air-conditioning has now commenced and is expected to take about 2.5 weeks.

 

Furniture Delivery

 

All furniture for Stage 1 has been delivered and will be in place for the Library to open.

 

Equipment Installation

 

The computer installation had been delayed until the work on the air-conditioning had started. The Information Technology room now has its own air-conditioning working and the roll out of computers will commence in the coming days.

 

Current Progress

 

Stage 1 will open with all of the Library’s lending collections back together, making life significantly easier for our borrowers who have needed to use both the 139A and 164 Longueville Road sites to utilise all of the collections.

 

At the end of Stage 2, the Junior Library will function in the revamped front area of the old Library building. In the interim, the Junior collections have been squeezed into spaces within Stage 1.


 

As of 9th February, the majority of the Library’s collections have been relocated into Stage 1.

The Library stack –staff access only -  including some Local Studies materials are now housed in 164 Longueville Road.

 

Library staff have worked exceptionally hard in overseeing the relocation. Once the Library materials have been moved they have needed to be sorted and put in order.  February has been a very humid month and as Stage 1 has no air-conditioning – the building has been very uncomfortable to work in. Everyone is looking forward to the air-conditioning working and the Library being able to open.

 

Council is currently preparing all documentation that will allow it to obtain an interim occupation certificate for the Library. 

 

The Library was originally scheduled to open the week commencing February 15, 2010, however, due to the delays caused by the issues with the power it is anticipated that the Library will open during the week commencing the 23rd February. Stage 2 works are scheduled to commence on February 23 and are due to be completed by mid May 2010.

 

 

RECOMMENDATION

 

That:-

 

1.    Council receive and note this report.

 

2.    A further report be presented to Council at the next Council meeting.

 

 

 

 

 

Jane  Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

Photos of the fit-out of the Lane Cove Library

2 Pages