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Agenda

Extraordinary Meeting of Council

10 February 2010

The meeting commences at 6.45pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

††commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Extraordinary Meeting of Council, to be held Council Chambers on Wednesday 10 February 2010 commencing at 6:45pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully



Peter Brown

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Win Gaffney. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Councilís website www.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Councilís Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under section 12(6) of the Local Government Act, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Extraordinary Meeting of Council 10 February 2010

 

TABLE OF CONTENTS

 

 

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

 

Confidential Items

 

1.†††††† Open Space and Urban Services Division Report No. 6

SUBJECT: SSROC Tender for Supply of Electricity to Large Sites, Street Lighting & Green Power

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the council; or (iii) reveal a trade secret; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and and Tender details, should they be revealed, may result in commercial disadvantage to parties involved in the tender process.

Some information provided to council by tenderers is provided on the basis that council will treat it as commercial in confidence.† It is not in the public interest to reveal all details of these tenders or the assessment process. Tenderers have provided sensitive information about their operations in the confidence that their details will not be made public by council. The practice of publication of sensitive information provided by tenderers could result in the withholding of such information by tenderers and reduction in the provision of information relevant to councilís decision.

 

 

Open Space and Urban Services Division Reports

 

2.†††††† Open Space and Urban Services Division Report No. 2

SUBJECT: SSROC Tender for Supply of Electricity to Large Sites, Street Lighting & Green Power

 

 

 

 

††††† ††††††††††††††


Extraordinary Meeting of Council Meeting 10 February 2010

 

Open Space and Urban Services Division Report No. 2

 

 

 

 

 

Reference:††† Open Space and Urban Services Division Report No. 2

Subject:††††††††† SSROC Tender for Supply of Electricity to Large Sites, Street Lighting & Green Power††

Record No:††† SU2432 - 4097/10

Author(s):†††††† Wayne Rylands†

 

 

Executive Summary

 

The current agreement for the provision of the supply of electricity for large sites, street lighting and green power will conclude on 30 June 2010.† Therefore Council called for tenders in accordance with Part 7 of the Local Government (General) Regulation 2005 (NSW) for the provision of supply of electricity for large sites, street lighting and green power in partnership with SSROC. A full report on the evaluation of the tender is included in the Confidential Section of this Business Paper. This Report provides details on the tender process conducted for the information of the public.

 

This report sets out the approach and results of a tender undertaken by the Southern Sydney Regional Organisation of Councils (SSROC), on behalf of 17 participating member councils, for the supply of electricity for large sites, street lighting and green power.

 

Tenders must be lodged by interested suppliers by Friday, 5 February 2010 and SSROC need to be able to accept the tender from the recommended tenderer on the following Friday,12 February 2010.

 

This short timeframe is due to the way the electricity industry works, including the way the market price moves on a daily basis and the hedging that these companies undertake. Delay of acceptance of such a tender could cost the 17 Councils involved a possible extra $800,000 pa, part of which would be shared by Lane Cove.

 

Discussion

 

Scope of Work

 

Council requires the provision of the supply of electricity for large sites, street lighting and green power.†

 

Contract Period

 

The contract period for this service will be from 30 June 2010 for 3 years.

 

Advertising

 

The tender was advertised by SSROC on behalf of 17 Councils.†

 

Tenders Received

 

Tenders closed at 11am on Friday, 5 February 2010.† Details of the tenderers will be provided in a late addendum.

 

Assessment

 

Each tender will be assessed based on the schedule of pricing; quality and value added assessment criteria and; Statement of Conformance provided by the tenderers.

 

Recommended Tenderer

 

The recommended tenderer will be based on the assessment information provided in the late addendum.

 

 

 

RECOMMENDATION

 

That:-

 

1.†††††††† The report be received and noted.

 

2.†††††††† Council accepts the tender for the Provision of Electricity for large sites, street lighting and green power from the preferred suppliers to Council for 3 years, in accordance with necessary contractual arrangements.

 

3.†††††††† Council authorise the General Manager to:-


††††††††††† i)† Sign a Letter of Acceptance for the contracts and for it to be issued no later than the ††† †††††††††††† ††††12th February 2010; and†††††
††††††††††† ii)† Sign contracts and all documents pertaining to this decision to ensure finalisation of ††† †††††††††††† †††††all documentation by the 26th February 2010.

 

4.†††††††† Council authorise the General Manager to affix the seal to any necessary documents.

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

††††††